2012-09-13-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 7.49 Pre -Qual Sub Committee 8/9/12 Need at least 1 volunteer for first meeting before 8/22/12 Motion to approve Pat as committee representative to Pre Qual sub Comm. Motion Dick 2 nd Peter Vote 5 -0 -0 8/28/12 Collaborative partners reports the pre -qual process is underway. 7.50 Proprietary Items 8/28/12 DiNisco recapped need for approval on proprietary items Discussion on value of proprietary items 13 September 2012 Motion to approve Proprietary specifications to ensure systems are consistent with operation and maintenance needs in the schools system, for Honeywell / Honeywell ATC controls ( see also supporting letter from Dir. Of Facilities) and for Security Systems and Access control to be purchased through State Contract system and that Key system shall be a Sergeant key system to be under the existing GM sergeant Key system in other Lexington school buildings. Motion Eric 2 nd Carl Vote 5 -0 -0 7.51 Update 8/28/12 Site package received 5 bids Shawmut requesting approval of site bid package of 3,177,669.00 Project Budget Tracking summary shows 72,000 over but it is pointed out that there is a 1.5 million owners contingency in place. Collaborative partners supports the site package as proposed by Shawmut as does DPF. There was discussion regarding the conformance contingency ( +/- $61,260) and if that should be part of the site package approval. Motion to approve Site contract work to Shawmut in the amount of $3,177,669 less the 61,260 conformance contingency. Motion: Eric 2nd Chuck Vote 5 -0 -0 7.52 Cost Estimator Change 8/28/12 Motion to approve reduction of estimating consultants from 3 down to 2. Estimators will be Fogarty and Construction Manager / Shawmut. Motion: Eric 2 nd Carl Vote: 5 -0 Meeting Adjourned Motion to Adjourn 9/13/12 8:30 PM Motion: Peter. 2 Carl Unanimous Page 8 of 8