2012-09-13-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 13 September 2012 4.36 Update from DPC 9/13/12 Temporary certificate of Occupancy is in process. Punch List Completed and attached to certificate of Substantial completion for phase 1. School move in to phase 1 planned for weekend of 9/15 to 9/18. Sallese schedule to come in over weekend to make safe and locker damage. Meetings planned with TLT and subs scheduled weekly to drill down on Heat completion for 10/15. Staffing of teachers for extra time to move in and relocate due to delays at approx 60,000 and in excess of LD's. Storefront material delayed. Discussion if Daedalus could provide any other support to project, however no final determinations made at this time. 4.37 Roofing consultant DPF has requested DPC to carry roofing consultant for commissioning of roof system and testing of membrane / insulation for dampness due to leaks. Test cuts may well be needed. Cost for services id $4,400 through DPC. PBC asked DPF to verify extent of infrared testing and test cuts. Motion to approve $4,400 extra to DPC contract for commissioning of roof at Bowman. Motion Phil 2 nd Peter Vote 7 -0 -0 4.38 Contract review General discussion with Town Counsel on rights and remedies in TLT contract. Counsel reviewed all the letters and notices sent to TLT and did not have concern over the type and time of notice as it was given to TLT. However DPF did note that a copy of the letters did go to TLT in certified mail. Discussion on claim to TLT for owner costs to perform numerous tasks that were required for school use of both Phase 2 and Phase 1. Letters outlining these claims or costs have been sent to TLT and to Counsel. PBC was notified of the issues and work performed. Expenses catregorized as take over of work, clean up and corrections. Discussion on assessment of Liquidated Damages per spec requirements at $2,500 per day. Letters sent to TLT and to counsel, PBC advised. Claims are submitted as a CCD and Kevin is comfortable with this method. TLT has been advised that the town requires a full project schedule, a recovery schedule, certified payrolls in place and a release of liens from subs on payments made Counsel defined contract options with TLT are as follows: 1. Continue with TLT 2. Terminate for convenience 3. Terminate for Cause 4. Negotiate with Surety on take over or management oversight. However discussion suggested that these decisions should be tabled. Primary importance right now is meeting 10/15 deadline for heat. 4.39 Change Order 9 8/28/12 Change Order #9 reviewed COR # 108, 112, 76, 115, 074, 5, 122 totaling $34,643.00. Motion to approve CO #9 in the amount of $34,643.00. Motion Phil 2 nd Dick Vote 7 -0 Page 4 of 8