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2012-08-09-PBC-min
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2012-08-09-PBC-min
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Minutes - PBC - Permanent Building Committee
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Lexington Permanent Building Committee 09 August 2012 <br />7.39 Collaborative Partners Project Update for 5/31/12 <br />5/31/12 <br />Presentation by CP on site logistics, enabling work. Shawmut reviewed site enabling work with options for cost deferments, i.e. <br />retaining wall, fill and storm water near parking lot. <br />CP discussed estimate review and will need Shawmut's numbers for 6/14/12 meeting. <br />There is potentially up to 5 million in budget disparity to the current estimate numbers. TOL position is that we should not be <br />looking to VE 5 million in program, the Design Team needs to identify why current estimates are different from schematic budget. <br />A VE list should be generated but needs to be subject to discussion with User, and others. <br />7.40 Update for 6/14/12 <br />6/14/12 <br />Value Engineering - $1,396,826 million in yes column after tonight's meeting- school department needs to firm up agreement <br />with these items that affect the education program. <br />Sandy discussed needing the list on 6/8 but never received it. <br />Des. Dev. Package — budget, and VE list due 6/26/12. There will be a LEED checklist in package, we should know if these items <br />affect the VE list. <br />MaryAnn has concerns about the process. Information was requested on 6/8 but was only received information on 6/14 at <br />meeting. School Department needs to be an equal and prepared partner. <br />PBC needs a target date (7/20/12) to be complete with VE list and have good numbers. <br />Discussion on continuation with Shawmut and continued services based upon Budget development. <br />At last meeting Shawmut was to give us a single GMP @ 60% CD. <br />If we chose to end further discussions with Shawmut we would have to give next CM an opportunity before we go to 149 bid. <br />PBC directed Walsh to discuss with Shawmut the $2 million delta in soft costs below the line. Many are not 100% behind <br />continuing to take out of schools with such a delta. <br />7/12/12 meeting needs to have a decision on Shawmut. <br />7.41 Update for 6/28/12 <br />6/28/12 <br />Joe Riley Handouts and talking points. <br />Update PBC on meeting with Shawmut and goals for 7/12/12 meeting. <br />Discussion on need for Shawmut to focus in on estimate and find areas where costs can be brought to budget. <br />• ** Shawmut needs to report to PBC on 7/12 with roadmap / revised estimate. ** <br />• If we can Design/ Bid/ Build and be on budget so how can Shawmut get us there if we stay 149A? <br />• *DDP wants decision by end of July <br />• *RFW thinks we could wait until as late as Sept. but wouldn't have early foundations. <br />• *If we go 149- RFW thinks we go back to original schedule with completion in June 2014 and little to no float in <br />schedule. <br />• *DPF and architect do not think we should wait on GMP after July 12 <br />Shawmut update on Budget <br />• Currently Shawmut @ $34 million, VE tentatively accepted $1.4 million making Shawmut $32.6 million vs. budget of <br />$31.1 million. <br />• 6/19 — 9/1 Site Enabling <br />• 8/7 - Labor Day Site Work Bid +/- $2 million value <br />• 8/21 -10/1 Concrete and Steele $3 -4 million value <br />• 10/31 +/- Final CD's <br />• 12/7 -12/14 Bid GMP 4 -5 weeks <br />• Xmas get GMP <br />• Demo $300,000, Abatement $900,000 need to solidify scope and get better numbers. <br />• Continue to work @ unit prices <br />• Continue to research market <br />• Expand sub market to get best price <br />• Write scopes of work for all sub prices to define price <br />• Early coordination <br />• End of August getting 60% CD and re- estimate to validate numbers coming in on pricing <br />Page 9 of 11 <br />
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