2012-06-14-PBC-min - Laserfiche WebLink

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Lexington Permanent Building Committee 14 June 2012 • Chair reports that the school committee or Town Manager appoints members for specific projects. Question asked if PBC should get to meet persons being appointed and vote if they are to be accepted. DPF reports that the appointment is per the bylaw. Discussion on 7 Member organization: • DPF reported that the 7 member organization takes effect some 60 -90 days after ATM or approximately August. • Discussion that a Criteria needs to be developed for determining new members. • Discussion that an HVAC or Civil Engineer would be a good knowledge base for a new member • Discussion on using town lists for seeking members rejected, focus should be on looking for prospect members individually. • Agreed PBC members should bring prospect list of people they feel would be a good fit. 6/9/11 Gary Lerner, an engineer currently involved in manufacturing, visited the PBC meeting to gain insight into the work of the PBC in consideration of the expansion of the PBC membership. 9/8/11 There was general discussion on Bylaws for adding members to PBC. Question rose if PBC should have input into appointments on the committee. Pat Goddard advised that the PBC is a Town Manager appointed committee. The issue of whether or not the PBC should make recommendations on new members to the PBC needs to be investigated with the Town Manager. 10/13/11 PBC agreed that they should make recommendations to the Town Manager on new members after the prospective member attends a few meetings and the PBC has some dialogue with them on participation. 12/1/11 There are two resumes in hand; however it was discussed that a future meeting should include discussion with these people on involvement with the committee, roles and participation. 2/9/12 Discussion about two candidates who have expressed interest in joining PBC. Currently there is one open position. Chuck Favazzo expressed interest in filling the vacancy. Eric Brown agreed to contact the two candidates on their interest in an auxiliary member appointment. 1.5 Change Order Approval Process 2/22/12 Discussions on authorization of change orders and the process of how this could be done to avoid delay and to maintain approval of change order elements with PBC, through the use a pre- approved encumbrance that DPF staff would apply interim change orders to. PBC would like to see a flow chart showing approval process. 3/8/12 Flow Chart Circulated and process discussed. Further discussion planned; no action. 4/26/12 Motion to approve $50,000 to be encumbered for the purpose of allowing Pat Goddard to approve change order proposals for Bridge & Bowman to allow work to be expedited, which shall be reconciled and amended to the GC contract through a formal change order at the next PBC meeting to release them from the $50,000 encumbrance. Motion: Eric 2 nd : Dick Vote: Unanimous 4.0 Bridge & Bowman Renovation Projects 4.26 Roof Top Unit screening 11/2/11 It was reported that the roof top hvac equipment would be larger than originally anticipated and could be 18 inches to 2 feet taller. There was some concern expressed over the aesthetics of the larger units and the overall view of the school to the public, notwithstanding any sound abatement concerns. Various options for screening and placement of support structure for future screening were discussed. Currently six units suspected of a need for screening based on sound abatement were modified to include roof reinforcing for future screen panels. It was discussed to increase this count to 10 to include units where screens may be desired for aesthetics as well, however this motion was not acted upon, leaving just the original 6 locations 12/8/11 This issue was again discussed and the PBC elected to request a unit price be added to the bid submission for adding the steel support to other RTU locations if the town elected to do so during construction. 1/19/12 Initial feedback from architect was that they did not want to include a unit price for additional RTU locations, but they later agreed to do so. Page 2 of 8