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�ws MORN/ <br />o� 1775 <br />m p Town o Lexi <br />x <br />Q Z ~ D Police Department <br />3 � z a �� 1575 Massachusetts Avenue, Lexington, MA 02420 <br />APRIL 19 <br />� FX I N 6 <br />Mark J. Corr TEL: (781) 862 -1212 <br />Chief of Police FAX: (781) 863-1291 <br />Police Manual Policy Committee <br />Meeting Minutes —April 19, 2011 <br />Time: 4:00 p.m. to 6:00 p.m. <br />Location: Lexington Police Guard Room <br />In Attendance: Chief Mark Corr (Chair) Peter Kelley, Selectman Liaison <br />William Hays Captain Joseph O'Leary, Lexington <br />Gerald McLeod Sgt. Paul Callahan <br />Sgt. Christopher Barry <br />1. Meeting called at 4:04 p.m. <br />2. Minutes for February 1, 2011 accepted. 4 -0 <br />3. Open Comments: None. <br />4. Dr. Flynn's notes for changes submitted in her absence will be read aloud for Committee <br />(excluding spelling and grammar changes). <br />5. Policies were reviewed. Summary of significant comments. <br />17A Budget and Accounting <br />- Through policy, Department is described with multiple terms (agency, department, <br />police department). Pick one, and use consistently. Will probably be Department. <br />-Page 2, subsection B. Renumber 2a and make it a separate section. Delete 2b. Also <br />clarify that the commander of each division shall be prepared to submit budget and <br />program improvement recommendations to the Chief of Police before the end of <br />September each year. <br />-Page 3, Petty Cash. The Officer Manager will maintain a petty cash account of $300. <br />At any given time, cash and receipts will equal $300. As needed, receipts will be <br />submitted to the Comptroller's Office for reimbursement to the petty cash account. The <br />Traffic Office will keep $100 cash (in small bills) to make change for individuals paying <br />parking tickets. <br />Page 3, Confidential Funds. Correct the word "dispersement." Also, "confidential <br />funds" is misleading. This entire section should be rewritten to describe the Law <br />Enforcement Trust Account, the legal basis for this account, and how the money can be <br />spent. Separately, the Federal Asset Seizure account should also be explained. The Cash <br />fund should be outlined as to why the money is necessary and will not exceed $500 <br />without written approval from the Chief of Police. <br />1575 Massachusetts Avenue, Lexington, MA 02420 <br />