HomeMy WebLinkAbout2008-ATM-CEC-rptCAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
CAPITAL EXPENDITURES COMMITTEE
TOWN OF LEXINGTON
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REPORT TO THE
2008 ANNUAL TOWN MEETING
Released March 31, 2008
Submitted by:
Charles Lamb, Chairman
Ted Edson, Vice - Chairman
William Hurley
David G. Kanter
Shirley Stolz
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Summary of Warrant Article Recommendations
Abbreviations: CPAF = Community Preservation Act Fund; EF = Enterprise Fund;
RE = Retained Earnings; GF = General Fund; TBD = To Be Determined;
ATM = Annual Town Meeting
Art.
Description
Request
CEC
Recommended
Funding Source
9
Community Preservation Act
9(a)
Survey and Define Homebu er Assistance Program
$25,000
$25,000
CPAF Cash
9(b)
Belfry Hill Tree Restoration
$9,850
$9,850
CPAF Cash
9(c)
Hancock - Clarke House Restoration
$600,000
$600,000
CPAF Cash
9(d)
Old Reservoir Management
$60,000
$60,000
CPAF (Cash) ($55,000) + Recreation
EF RE $5,000
9(e)
V nebrook Village Windows
$158,686
$158,686
CPAF Cash
9(f)
Archive Record Management and Conservation
$150,000
$150,000
CPAF Cash
9
Parker Manor Condo Purchase 3 Units
$652,800
$652,800
CPAF Cash
9(h)
Senior Center Design, Renovation and Expansion
Unknown
Pending CPC
Decision
CPAF (TBD)
9i
Harrington Pre - School Playground
$75,000
$75,000
CPAF Cash
9(j)
School Administration Building /Old Harrington
$400,000
$400,000
CPAF (Cash) ($330,000) + GF (Free
Cash ) ($70,000
9(k)
Town Office Complex Building Envelope
$95,000
$95,000
CPAF Cash
91
East Lexington Fire Station
$47,500
$47,500
CPAF Cash
9 m
ADA Accessible Bathrooms and Signs for Town Ofc Bldg
$70,000
$70,000
CPAF Cash
9(n)
Town Ofc Bldg Use Study and Renovation Design
$80,000
$80,000
CPAF Cash
9(o)
Stone Building Renovation
Unknown
Pending CPC
Decision
CPAF (TBD)
9
Land Acquisition
See Art. 10 -13 below
9
Munroe Fire Preventation System Replacement
$579,550
up to $579,550
CPAF Cash
9(r)
Administrative Expenses
$50,000
$50,000
CPAF Cash
10 Land Purchase (off Marrett Road) Unknown Pending CPC CPAF (TBD)
Decision
11 Land Purchase (off Hartwell Ave) Unknown Pending CPC CPAF (TBD)
Decision
12 Land Purchase (off Lowell Street) Unknown Pending CPC CPAF (TBD)
Decision
13 Land Purchase (off Cedar Street and off Hartwell Ave) Unknown Pending CPC CPAF (TBD)
Decision
14
Recreation
14(a)
Center Complex Restroom Renovation
$77,000
$77,000
GF Free Cash
14(b)
Park Improvements - Athletic Fields
$100,000
$100,000
GF Debt
15
Municipal Capital
15(a)
Woburn Street Reconstruction
$1,400,000
$1,400,000
GF (Debt) ($700,000) + Chapter 90
$700,000
15(b)
DPW Equipment Replacement
$510,000
$510,000
GF (Debt) ($275,822) + Compost Fund
(Debt) ($217,000) + GF (2002 ATM Art.
8C) ($3,834) + GF (2005 ATM Art. 32E)
$13,344
15(c)
Sidewalk Improvements
$275,000
$275,000
GF Debt
15(d)
CBD Sidewalks
$370,000
$0
GF Debt
15(e)
GIS Implementation Plan
$184,350
$184,350
GF (Debt) ($129,045) +
Water EF (RE) ($33,183) + Wastewater
EF RE $22,122
15(f)
Storm Drain Improvements
$160,000
$160,000
GF (Cash) ($148,519) + GF (2005 ATM
Art. 32C ) ($11,481
15(g)
Hydrant Replacement Program
$50,000
$50,000
GF (Free Cash) ($25,000) +
Water EF RE $25,000
Street Improvements
$525,000
$525,000
GF (Cash, FY2001 Override Set - aside)
J15(h)
$500,000 + GF Cash $25,000
i
Traffic Mitigation
$50,000
$50,000
GF Free Cash
150)
Replacement of Rescue 2
$200,000
$200,000
GF (Debt) ($195,262) + GF (2004 ATM
Art. 17 ) ($4,738
15(k)
Police /Fire Mobile Computerization
$156,000
$156,000
GF Debt
151
Permit Tracking Software
$100,000
$100,000
GF Debt
15 m
Town /School Phone Needs Assessment
$30,000
$30,000
GF Free Cash
15(n)
Head End Equipment Re lacement
$60,000
$60,000
GF Free Cash
16 lWater Distribution Improvements 1 $1,800,0001 $1,800,000 Water EF Debt
Continued on inside of rear cover
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Executive Summary
Last September, this Capital Expenditures Committee (CEC) began reviewing proposals from the
municipal departments and school administration as well as various citizens. We feel we have fully vetted
all the capital requests except those listed as "pending" in the table on the inside cover. Because of this
extensive process, Town Meeting will generally observe consensus among the boards and committees
relative to capital articles.
Lexington continues to maintain its Aaa bond rating. The CEC urges the town management, boards, and
committees to jealously guard this rating. With the strong likelihood of over $100 million worth of
current and future debt projects on the 10 -year horizon, maintaining this rating will save the taxpayers
tens of thousands of dollars in reduced borrowing costs. To that end, we commend the Town Manager,
Board of Selectmen, and Appropriation Committee for recommending a $1,000,000 appropriation to the
stabilization fund in FY2009.
Community Preservation Act (CPA): This Town Meeting will review a full docket of CPA requests.
While the Community Preservation Committee has done an excellent job of vetting CPA projects, one
Town - advocated capital project this cycle which could be funded using CPA dollars was rejected. We
are, therefore, ending up with a proposal to fund that project with 100 % - Lexington dollars (see Article
19(k)) crowding out some other worthwhile endeavor(s) from this year's budget.
Roads: This year a nominal increase from the $500,000 identified in FY2001 Override "set- aside" is
being proposed bringing the total available for that purpose to $525,000. Inflation and oil -price increases
have reduced the amount of repaving that can be done using the original amount, thereby making such
increases necessary. While the Woburn Street repaving project (see Article 15(a)) is the only major road-
works project this year and, as an exception, being funded in part with the State's Chapter 90 road -
program funds there are several major projects looming on the horizon. It is likely that a multi-million-
dollar debt exclusion will be required soon to fund these projects.
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Table of Contents
Summary of Warrant Article Recommendations .................................................. ............................... 2
ExecutiveSummary .............................................................................................. ...............................
3
The Mission of the Capital Expenditures Committee ............................................ ...............................
6
Howto Read This Report ..................................................................................... ...............................
6
CapitalOverview .................................................................................................. ...............................
7
BudgetSummary ..................................................................................................... ..............................7
CapitalBudget ...................................................................................................... ...............................
8
Big - Ticket Projects .................................................................................................. ..............................8
The Community Preservation Act ......................................................................... .............................10
Enterprise - Fund Projects ........................................................................................ .............................10
Small- Ticket Projects ............................................................................................. .............................11
The Former Cash - Capital Policy ........................................................................... .............................11
Five -Year Capital Request Summary .................................................................... .............................12
Programs ............................................................................................................. ...............................
14
Conservation........................................................................................................... .............................14
Councilon Aging .................................................................................................... .............................14
Fire........................................................................................................................... .............................14
Police....................................................................................................................... .............................16
Library..................................................................................................................... .............................16
PublicWorks ........................................................................................................... .............................17
PublicFacilities ....................................................................................................... .............................19
Recreation................................................................................................................ .............................20
Schools.................................................................................................................... .............................21
Warrant Article Analysis and Recommendations ............................................... ...............................
23
Article 9: Appropriate the FY2009 Community Preservation Committee Operating Budget and
CPA
Projects.................................................................................................................... .............................23
Article 10: Land Purchase —Off Marrett Road (Open Space) .......................... .............................30
Article 11: Land Purchase —Off Hartwell Avenue (Open Space) .................... .............................30
Article 12: Land Purchase —Off Lowell Street (Open Space) .......................... .............................30
Article 13: Land Purchase —Off Cedar Street and Off Hartwell Avenue (Open Space) ............31
Article 14: Appropriate for Recreation Capital Projects ...................................... .............................31
Article 15: Appropriate for Municipal Capital Projects and Equipment ............ .............................32
Article 16: Appropriate for Water Distribution Improvements ........................... .............................39
Article 17: Appropriate for Sewer Improvements ................................................ .............................40
Article 18: Appropriate for School Capital Projects and Equipment .................. .............................41
Article 19: Appropriate for Public Facilities Capital Projects ............................. .............................43
Article 23: Rescind Prior Borrowing Authorizations ......................................... .............................47
Article 28: Appropriate For Authorized Capital Improvements ..................... .............................48
Article 48: Munroe School Disposition ............................................................... .............................48
Summary of Warrant Article Recommendations (continued) ............................. ...............................
49
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
The Mission of the Capital Expenditures Committee
From the Code of the Town of Lexington ( §29 -13):
A. Each year the Capital Expenditures Committee shall request and receive from the
Town boards and departments a list of all capital expenditures that may be required
within the ensuing five-year period. The Committee shall consider the relative need,
timing and cost of these projects, the adequacy thereof and the effect these
expenditures might have on the financial position of the Town.
B. The Committee shall prior to each annual meeting for the transaction of business
prepare, publish and distribute by making copies available at the office of the Town
Clerk and at Cary Memorial Library, and by mailing to each town meeting member,
a report of its findings, setting forth a list of all such capital expenditures together
with the committee's recommendations as to the projects that should be undertaken
within the five-year period and the approximate date on which each recommended
project should be started. This publication may be combined with and distributed at
the same time as the Appropriation Committee Report.
How to Read This Report
Our report is divided into four sections:
• An overview of capital projects in Lexington;
• Presentation of a five -year capital budget;
• Spending history and general capital plan for each department and program; and
• This year's capital articles.
Where our narrative includes a "See Article ", it is referring you to that Article in the last section
"Warrant Article Analysis and Recommendations ". In that section you will find:
We have quoted from the Town's or a Town Committee's documentation for each of the
Articles on which we are reporting. If we believe that quote has both adequately
described the proposed work and satisfactorily made the case for the Town's need, at
least for the purpose of your deliberations which is often the case you will not find us
paraphrasing or otherwise reiterating either of those matters in this report. However,
additional narrative is included if we don't feel that is the case.
Our Committee's recommendations and how we voted are shown only in the boxed
header for each Article and, if applicable, in any sub - elements unless there are further
comments on our recommendation. If there are such comments, they will be in italics at
the end of the text below the boxed header.
Our oral report on Town Meeting floor will verify our written report and present any new information not
available as of this writing. When we report on a capital article on Town Meeting floor during the
deliberations, a committee member will provide the committee's recommendation and, if we see
applicable, comments related to that recommendation.
2
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Capital Overview
Budget Summary
The following table summarizes the FY2009 capital- budget appropriation requests:
Street Improvements
Sidewalk Improvements
CBD Sidewalks
Storm Drain Improvements
Traffic Mitigation
Police /Fire
Mobile Computerization
Replace Rescue /Ambulance
Recreation
Center Complex Restrooms
Athletic Fields Improvement
Center Basketball Courts
Old Reservoir Management
Harrington Preschool Playground
Miscellaneous Municipal
Permit Tracking Software
Phone System Study
Head End Equipment Study
Archive Record Manage't/Conser'n
Schools
Technology
Food Service Equipment
Classroom Furniture
Facilities
School Admin Building
Pre -K -12 Master Plan
Lockers - Elementary Schools
Clarke Mech Sys Replacement
LHS MST Dept Construction
Roofing Renovation
Safe Parent Pickup /Parking
Diamond Auditorium
Remove Oil Tanks
Extraordinary Repairs Clarke /Diam
Building Envelope
Fire HQ Renovate /Redesign
Town Hall Use Study, D &E
Munroe Fire Prevention System
Community -Wide (CPA Funded)
Homebuyer Assistance Program
Belfry Hill Tree Restoration
Hancock - Clarke Restore
Vynebrook Village Windows
Parker Manor Condo Purchase
Administrative Expenses
$700,000 $25,000
$275,000
$370,000
$160,000
$50,000
$1,200,000 $1,925,000
$275,000
$370,000
$160,000
$50,000
CEC
Recommended
$1,800,000
$510,000
$1,200,000
$50,000
$184,350
$100,000
$1,925,000
$275,000
$0
$160,000
$50,000
$156,000 $156, 000 $156,000
$195,262 $4,738 $200, 000 $200,000
$77,000
$100,000
$60,000
$55,000
$75,000
$100,000
$30,000
$60,000
$150,000
$100,000
$30,000
$60,000
$150,000
$77,000
$100,000
$60,000
$60,000
$75,000
$100,000
$30,000
$60,000
$150,000
$465,000 $135,000 $600,000 $600,000
$55,000 $55,000 $55,000
$25,000 $25,000 $25,000
$400,000
Tax Levy
Requests
Enterprise Roads Set -aside
$155,000
$155,000
$155,000
Debt Cash*
Funds & Chapter 90
Total
$1,019,280 $270,720
Pubic Works
Water Distribution Improvements
$80,000
$1,800,000
$1,800,000
Equipment
$492,822 $17,178
$200,000
$510,000
Sanitary Sewer Improvements
$65,000
$1,200,000
$1,200,000
Hydrant Replacement
$25,000
$25,000
$50,000
GIS Implementation
$129,045
$55,305
$184,350
Pump Station Upgrades
$366,250
$100,000
$100,000
Street Improvements
Sidewalk Improvements
CBD Sidewalks
Storm Drain Improvements
Traffic Mitigation
Police /Fire
Mobile Computerization
Replace Rescue /Ambulance
Recreation
Center Complex Restrooms
Athletic Fields Improvement
Center Basketball Courts
Old Reservoir Management
Harrington Preschool Playground
Miscellaneous Municipal
Permit Tracking Software
Phone System Study
Head End Equipment Study
Archive Record Manage't/Conser'n
Schools
Technology
Food Service Equipment
Classroom Furniture
Facilities
School Admin Building
Pre -K -12 Master Plan
Lockers - Elementary Schools
Clarke Mech Sys Replacement
LHS MST Dept Construction
Roofing Renovation
Safe Parent Pickup /Parking
Diamond Auditorium
Remove Oil Tanks
Extraordinary Repairs Clarke /Diam
Building Envelope
Fire HQ Renovate /Redesign
Town Hall Use Study, D &E
Munroe Fire Prevention System
Community -Wide (CPA Funded)
Homebuyer Assistance Program
Belfry Hill Tree Restoration
Hancock - Clarke Restore
Vynebrook Village Windows
Parker Manor Condo Purchase
Administrative Expenses
$700,000 $25,000
$275,000
$370,000
$160,000
$50,000
$1,200,000 $1,925,000
$275,000
$370,000
$160,000
$50,000
CEC
Recommended
$1,800,000
$510,000
$1,200,000
$50,000
$184,350
$100,000
$1,925,000
$275,000
$0
$160,000
$50,000
$156,000 $156, 000 $156,000
$195,262 $4,738 $200, 000 $200,000
$77,000
$100,000
$60,000
$55,000
$75,000
$100,000
$30,000
$60,000
$150,000
$100,000
$30,000
$60,000
$150,000
$77,000
$100,000
$60,000
$60,000
$75,000
$100,000
$30,000
$60,000
$150,000
$465,000 $135,000 $600,000 $600,000
$55,000 $55,000 $55,000
$25,000 $25,000 $25,000
$400,000
$400,000
$400,000
$155,000
$155,000
$155,000
$160,000
$160,000
$160,000
$1,019,280 $270,720
$1,290,000
$1,290,000
$80,000
$80,000
$80,000
$200,000
$200,000
$200,000
$65,000
$65,000
$65,000
$125,000
$125,000
$125,000
$50,000
$50,000
$50,000
$65,000
$65,000
$65,000
$366,250
$366,250
$366,250
$40,000
$40,000
$40,000
$80,000
$80,000
$80,000
$579,550
$579,550
$579,550
$25,000
$9,850
$600,000
$158,686
$652,800
$50,000
Totals $4,692,409 $4,446,772 $3,185,305 $1,200,000
$77,000
$100,000
$60,000
$5,000 $60,000
$75,000
$25,000
$25,000
$9,850
$9,850
$600,000
$600,000
$158,686
$158,686
$652,800
$652,800
$50,0001
$50,000
13.524.4861
$13.154.486
* All types; see the Summary on the inside of the covers or the Warrant Article Analysis for whether Free Cash, (new) Cash, CPA Cash, or ou
of cash balances from prior -year Capital Articles.
7
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Capital Budget
Lexington has traditionally tried to allocate appropriate resources to needed capital projects by
considering them in three categories:
Big- ticket projects (greater than $1,000,000);
Small- ticket projects (between $25,000 and $1,000,000); and
• Enterprise projects (greater than $25,000).
The Capital Expenditures Committee:
• Assesses capital needs brought forward by each department (municipal and schools) through the
annual budgeting process;
• Works with those departments to identify their anticipated capital needs during the next five years;
and
• Independently examines public facilities and prospective longer -term needs, as well as issues and
capital facilities not being addressed within any department.
• Through this report and in presentations, this Committee advises Town Meeting about the
necessary and prudent investments to maintain, improve, and create new facilities required to serve
Lexington citizens safely, effectively, and efficiently. During the year, committee members also
work with and advise staff members in various departments, consult with other public committees,
and make their views known to the Selectmen and School Committee, in an effort to shape a
responsible capital budget for Lexington residents.
Please note these important caveats:
All cost figures are estimates. The degree of accuracy varies by project. Those projected several
years into the future are necessarily the most uncertain. They are subject to refinement as projects
are designed, bid, and built. Even relatively near -term work is subject to cost uncertainties until
projects are bid and contracts signed; in the current construction environment, for instance, the
prices for structural steel and concrete have inflated very sharply in recent months.
The scope of future projects is often highly uncertain. Accordingly, project budgets are subject to
significant revision as the work is defined through the political and budgeting processes.
Dates for appropriations and taxpayer impact of financing projects are given in fiscal years,
beginning July 1.
Big - Ticket Projects
Big- ticket capital projects typically cost at least $1 million; for financing purposes, they satisfy the
conditions under which the Town is permitted to borrow funds for at least 10 years (their expected service
life is at least that long). Such projects obviously require both careful analysis and budgeting, and broad
support.
The Selectmen's capital policy has generally maintained that such big- ticket projects will be funded
through borrowing, consistent with their expected life and with responsible annual budgeting for
operating needs. Further, this borrowing is generally done through voter - approved "debt- exclusion"
overrides, which place the costs of financing these projects outside the Proposition 2 1 /2 tax -levy limit. The
latter goal has not always been satisfied. The Town's share of the costs to renovate Cary Library, for
example, was absorbed within the operating budget; so were certain additional costs associated with the
renovation of the secondary schools (this project was originally approved by voters in a debt - exclusion
0
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
override). In each case, it was imperative to proceed within the time available for the projects to qualify
for substantial State funding; accordingly, debt - exclusion overrides could not be scheduled. In this
Annual Town Meeting, it is proposed that the Woburn Street reconstruction ($1.4M) be funded without a
debt - exclusion, largely because it would be too much ask voters to approve debt - exclusions in
consecutive years. It is important to bear these cases in mind in thinking about major capital investments.
Not every big- ticket project or element of an existing project can be subjected to a debt - exclusion vote.
When they cannot, the costs are absorbed within the operating budget, with implications for Town
finances.
The Projects Agenda
Among the big- ticket projects Lexington is currently undertaking or may undertake in the future, we note
these priorities from last year's report:
• Replacement or renovation, in whole or part, of the Department of Public Works (DPW) facility at
201 Bedford Street. Construction funds for this project were approved at last year's Annual Town
Meeting and approved by the voters in a subsequent debt - exclusion. The project is underway.
• Renovation or reconstruction of the White House (the old School Administration Building at 1557
Massachusetts Avenue). Its future use is uncertain, but given its current state of deterioration, it will
need considerable attention in the near future. This may be partially funded by CPA funds. (See
Articles 9(h) & 19(1))
• Renovation or replacement of the four elementary schools that have not been rebuilt (Bowman,
Estabrook, Hastings, and Bridge). This year's town meeting will consider funding for a master plan
study relevant to this project. (See Article 18(b))
• Renovation of the East Lexington Library, the Stone building (possibly through CPA funding). (See
Article 9(0)); and
• Land purchases for conservation /open space use (possibly through CPA funding). (See
Articles 10 -13)
In the past, the Commonwealth has used the School Building Assistance program (SBA) to partially
reimburse municipalities for building replacements and renovations. Lexington has received funds from
the SBA for the Lexington High School, Clarke, Diamond, Harrington, and Fiske school
renovation /rebuilding projects. The SBA has been replaced with the Massachusetts School Building
Authority (MSBA), which began granting funds starting July 1, 2007. The grants are prioritized based on
various criteria, including structural soundness of the existing building, degree of existing overcrowding,
prevention of loss of accreditation, and potential energy savings. The scope of work, schedule, and
funding mechanisms for this program are critical factors for Lexington's capital expenditures during the
next decade since the school physical plants remain Lexington's largest, and most intensively used,
building assets.
Project Status and Needs
Whatever strategy the School Committee sets for addressing structural needs at Bowman, Estabrook,
Hastings and Bridge schools, all require continuing maintenance while the longer range options are
explored. An assessment by the Permanent Building Committee suggested that it might be desirable to
replace Estabrook if structural issues economically preclude significant renovation on the scale required.
Bowman's future needs depend in part on issues relating to the size of the school population and on
redistricting. All four schools have been upgraded over time to varying degrees with new floors;
windows; heating, ventilating, & air - conditioning (HVAQ systems, and electrical systems. The full
spectrum of work will have to be carefully evaluated for each school, along with needs for additional
classrooms or other spaces to satisfy the educational programs. What options are chosen have obvious
implications for the Town's reliance on future debt - exclusion financing versus its capacity to
accommodate needed work within the tax levy under the cash - capital policy.
9
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
The Board of Selectmen's Senior Center Action Plan Committee and the Council on Aging have both
done work to reevaluate and refine a location for a new Senior Center. Discussions are now focused on
using the white House as part of a 2- campus operation. (See further discussion under Council on Aging
on page 14.)
Several land purchases are on the warrant this year, but at the time of this writing, their status is unknown.
The school facilities staff and administration have moved to the Old Harrington School and additional
monies for renovations there are requested this year under the Community Preservation Act as well as
from the General Fund.
For all projects like these beyond the committee's five -year planning horizon, we are unable to provide
even provisional cost estimates. A recent estimate for a project about which some parameters can be
provided is (for illustrative purposes only):
$50 million, for the next two elementary schools (an estimate that reflects inflation of 1% per month
of some materials for recent construction).
The Community Preservation Act
On March 6th, 2006, Lexington voters approved the Community Preservation Act. This has imposed a
3% surcharge on property taxes; the proceeds may be used for various preservation- related capital
projects, including affordable housing, conservation land, historic preservation, and recreation facilities.
Funds are eligible for State matching, although the matching level is not guaranteed. Projects are put forth
by a Selectmen- appointed Community Preservation Committee (CPC) and then approved by Town
Meeting. As with any capital project, the CEC will give our recommendation on each of the projects put
before the Town Meeting (See Articles 9 -13)
The CPA provides an alternative funding mechanism for capital projects.. The difficulty of the CPA is that
it creates a separate pool of money which can be used for a limited set of projects and cannot be
prioritized against the town 's traditional capital needs. It is this dichotomy of funds and debate which is
problematic.
Enterprise -Fund Projects
The Town operates three enterprise funds for revenue - producing activities funded outside the tax levy by
user fees (water supply, wastewater [sanitary sewers], and certain recreation services, such as the golf
course, swimming pools, and tennis courts). (Recreational playground equipment, in contrast, is not fee
generating, and capital investment for such equipment is therefore funded as part of the small- ticket
program.) $100,000 per year is paid from the Recreation Enterprise Fund for Lincoln Field debt service.
Unlike property -tax revenues, enterprise -fund fees are not subject to an arbitrary limit under
Proposition 2 1 /2.
From a capital standpoint, enterprise- funded projects are evaluated in terms of service and cost. For
example, the water - enterprise funds have been used, in part, to maintain a nearly quarter - century program
of relining and replacing aging water mains; the Town benefits from clean, safe, dependable drinking
water supplies, and from a minimum of disruptive breakages.
For a description of the Enterprise Fund requests for FY2009, please see Articles 9(d), 16, and 17.
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CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
The following tables reflect the 5 -year requested budgets for these funds.
Water Enterprise -Fund Budget
FY2009 FY2010 FY2011 FY2012 FY2013
Requested Projected
Water Distribution Improvements
$1,800,000
$1,800,000
$1,800,000
Hydrant Replacement
$25,000
$50,000
$50,000 $50,000 $50,000
Automatic Meter Reading System
$842,000
$542,000 $542,000
GIS Implementation
$33,183
$34,938
Totals
$1,858,183
$2,726,938
$2,392,000 $592,000 $50,000
Wastewater Enterprise -Fund Budget
FY2009 FY2010 FY2011 FY2012 FY2013
Requested Projected
Wastewater System Improvements $1,200,000 $1,200,000 $1,200,000 $1,200,000 $1,200,000
Pump Station Upgrades $100,000 $100,000 $100,000 $100,000
GIS Implementation $22,122 $23,292
Totals $1,322,122 $1,323,292 $1,300,000 $1,300,000 $1,200,000
Recreation Enterprise -Fund Budget
FY2009 FY2010 FY2011 FY2012 FY2013
Requested Projected
Center Complex Additional Lights
Pine Meadows Improvements
Town Pool Renovations
Old Reservoir Improvements
$202,500
$400,000
$300,000
$5,000 $50,000
Totals $5,000 $602,500 $300,000 $430,000 $0
$380,000
Small - Ticket Projects
Small- ticket capital projects are funded from the tax levy and do not qualify as big- ticket projects.
Generally, they cost between $25,000 (the minimum qualification for consideration as a capital
expenditure) and $1 million, and represent projects that should be funded on a regular, timely basis to
maintain Town infrastructure. Such items are easily overlooked, or subjected to funding on an "as
available" basis, a dangerous practice, because it invites deferred maintenance, letting small problems
turn into major deterioration and expensive repair or reconstruction. Proceeding this way also makes it
impossible to plan sensible replacement policies for Town assets, even when their expected service life
can be reasonably predicted. In this respect, we continue to work closely with the stewards of our assets to
prioritize, plan and project such work for a period of five years or more.
The Former Cash - Capital Policy
In reaction to the problems of financing small ticket items, in 2000 the Selectmen adopted a policy
intended to establish a predictable funding source for smaller, routine capital items. This policy provided
that 5% of the Town's total general fund revenue for the previous year (as estimated on the "tax rate
recapitulation" or recap sheet) will be allocated each year to fund both small- ticket capital projects and
debt service on existing non - exempt Town debt. Since future revenue and debt service can be predicted
accurately, this policy was meant to yield a predictable funding source. Furthermore, were the Town's
existing non - exempt debt repaid as then anticipated, an increasing portion of the 5% would be available to
fund these small, but very important, capital projects out of cash each year.
11
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
The Town Manager, in consultation with the Board of Selectmen, does not believe that relying only on a
cash -based capital policy is feasible for small- ticket capital projects. It is anticipated that the Town will
continue to rely on the prudent use of debt and cash (operating revenues) to fund capital projects of this
magnitude. The administration's policy, while admittedly loosely defined, seems to be working well.
So, having reported the above, this Committee has "closed the book" on the former Cash - Capital policy.
Five -Year Capital Request Summary
The table on the next page summarizes the departmental requests to the CEC and contains all requested
capital projects to be funded within the tax levy, through cash capital, and through debt over the next five
years.
12
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Five -Year Capital Request Summary (All Fund Sources)
Facilities
FY2009
FY2010
FY2011
FY2012
FY2013
Install Lockers at Elementary Schools
Requested
Clarke Mechanical System Replacement
Projected
Phase 2
Public Works
LHS MST Department Construction
$80,000
Roofing Renovation
$200,000 $200,000 $200,000 $200,000 $200,000
Safe Parent Pickup /Parking
Water Distribution Improvements
$1,800,000
$1,800,000
$1,800,000
$50,000 $50,000 $50,000
Extraordinary Repairs, Clarke /Diamond
Equipment
$510,000
$510,000
$510,000
$520,000
$510,000
Sanitary Sewer Improvements
$1,200,000
$1,200,000
$1,200,000
$1,200,000
$1,200,000
Hydrant Replacement
$50,000
$50,000
$50,000
$50,000
$50,000
GIS Implementation
$184,350
$194,100
Vynebrook Village Windows
$158,686
Parker Manor Condo Purchase
Pump Station Upgrades
$100,000
$100,000
$100,000
$100,000
Note: Represents requested State grant "for
Street Improvements
$1,925,000
$2,940,875
$2,938,500
$2,896,575
$2,973,250
Automatic Meter Reading System
$842,000
$542,000
$542,000
Dam Repair
$300,000
$30,000
CBD Sidewalks
$370,000
$200,000
$200,000
Sidewalk Improvements
$275,000
$200,000
$200,000
Storm Drain Improvements
$160,000
$660,000
$675,000
$675,000
$675,000
Traffic Mitigation
$50,000
$50,000
$50,000
Intersection Improvement (See Note)
$600,000
$600,000
Police /Fire
Mobile Computerization
$156,000
Replace Rescue /Ambulance
$200,000
$230,000
Replace Engine 3
$450,000
Recreation
Center Complex Restroom Renovation
$77,000
Athletic Fields Improvement
$100,000
$100,000
$50,000
$50,000
$50,000
Center Basketball Court
$60,000
Pine Meadows Improvement
$400,000
Athletic Facility Lighting
$202,500
$380,000
Town Pool Renovation
$300,000
Franklin, Munroe, & Adams Playgrounds
$150,000
Improvement
Hard -Court Resurfacing (Restoration)
$75,000
$65,000
Old Reservoir Management
$60,000
Harrington Preschool Playground
$75,000
Miscellaneous Municipal
Permit Tracking Software
$100,000
Phone System Study
$30,000
Head End Equipment Replacement
$60,000
$157,631
$123,068
Archive Record Mgt /Conservation
$150,000
Schools
Technology
$600,000
$600,000
$600,000
$600,000
$600,000
Food Service Equipment
$55,000
$100,000
$100,000
$30,000
$30,000
Classroom Furniture
$25,000
$50,000
$50,000
$50,000
$25,000
Facilities
School Administration Building
$400,000
Pre -K -12 Master Plan
$155,000
Install Lockers at Elementary Schools
$160,000
Clarke Mechanical System Replacement
$1,290,000
Phase 2
LHS MST Department Construction
$80,000
Roofing Renovation
$200,000 $200,000 $200,000 $200,000 $200,000
Safe Parent Pickup /Parking
$65,000
Diamond Auditorium
$125,000
Remove Oil Tanks
$50,000 $50,000 $50,000
Extraordinary Repairs, Clarke /Diamond
$65,000
Building Envelope
$366,250 $157,594 $161,534 $165,572 $169,711
Fire HQ Renovation /Redesign
$40,000 $720,000
Senior Center Design, Renovation
Pending
Town Hall Use Study, D &E
$80,000
Stone Building Renovation
Pending
Munroe Fire Prevention System
$579,550
Community -Wide (CPA Funded)
Homebuyer Assistance Program
$25,000
Belfry Hill Tree Restoration
$9,850
Hancock - Clarke House Restoration
$600,000
Vynebrook Village Windows
$158,686
Parker Manor Condo Purchase
$652,800
Land Purchases
Pending
Administrative Expenses
$50,000
Note: Represents requested State grant "for
improvements in Spring /Marrett/Bridge area... These improvements are
being sought in anticipation of the Shire HG development at the Lexington Technology Park. In that expenditure of
grant funds does not require Town Meeting
action, this project is being shown for informational purposes only. It is
anticipated that additional State funding will be sought for improvements along the Waltham /Marrett/Hayden corridor."
[Brown Book, Page XI -14]
13
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Programs
Conservation
Under the CPA which Lexington passed in March 2006, funds are available for purchases of conservation
land and there are several articles in the warrant this year. (See Articles 10 -13)
The Conservation Commission is in negotiation with the owners of those parcels and, if successful, will
come to the CPC for review, possible approval, and then presentation to Town Meeting probably near
its end. When this Committee has information on any such approved land acquisitions we would then
review them and provide our recommendation to Town Meeting.
In addition, two small parcels are on the Warrant as gifts: One, under Article 47, is 4,000 sq ft off a paper
street (Acola); the other, under Article 46, is a 300 sq ft plot off Wood Street remaining after a State land
taking, As neither involves a Town capital expenditure, there is no further discussion of them in this
report and this Committee takes no position on those Articles.
Council on Aging
The 2007 Annual Town Meeting, under Article 35, authorized the Council on Aging to spend the
remaining $35,000 from a 2000 Annual Town Meeting, Article 8(a)(ii), appropriation in order to study
the feasibility of developing a 2- campus senior /community center using the White House site and the
present Senior Center (which is in the Muzzey High Condominium, 1475 Massachusetts Ave), and to
review the programmatic needs and space requirements for such a project. Under the 2- campus concept,
at least the Adult Day Care would occupy part of the present Senior Center.
The White House site contains 76,000 sq ft and has a partially historic building, a parking lot, and the so-
called "conscience land" (i.e., the currently undeveloped land fronting on Fletcher Avenue, Woburn
Street, and Massachusetts Avenue). The Board of Selectmen has custody of the site since it was
transferred from the School Department last year. The Historic Districts Commission wishes the Town
retain the historic part of the building, but would not object to moving it forward on the site. Preservation
of open space is also an objective on the site. The White House will be available when the DPW moves
into their new building at 201 Bedford Street in about two years.
The architectural firm of Bargmann Henrie +Archetype, Inc. [bh +a] was hired on January 21, 2008, to do
a feasibility study. The first step has been to re- evaluate the programmatic needs study previously done,
add a parking component and translate them to the space needs of the 2- campus concept, with some
emphasis on Community needs as well as those of the Town's Seniors. On March 6, 2008, the first
Programming Progress Meeting was held, but as yet no report as to how a projected building and its
parking needs would fit the site. If any funding request for a 2 nd phase of the project (i.e., site, floor, and
parking plans with cost estimates) is to come before the FY2009 meeting, it will need to have the review
and input from a number of Committees including the Board of Selectmen, the CPC, and this Committee,
as well as, we'd expect, the broader community. CPA funds would be sought for such a 2 nd phase as
well at any 3 rd phase to renovate Senior Center's portion of the Muzzey High Condominium and build
and renovate at the historic portion of the White House site.
Pending further information, there are just placekeeper Articles for this Town Meeting. (See Articles 9(h)
& 19(1))
Fire
The Fire Department uses industry standards and its own experience to establish the replacement schedule
for their capital equipment. Unlike many pieces of Town equipment, fire engines and rescue - ambulances
14
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
are partially custom -made and equipped, require very detailed specifications, and typically there is a year
between placing the order and the delivery.
The mission of the Fire Department in the 21 St century has shifted beyond traditional firefighting to
emergency services, homeland security, and community education with our freighters now being
trained for Emergency Services and Advanced Life Support. The equipment to perform these missions
has changed with new technologies for (refighting and communications, yet the basic pumper, ladder
truck, and rescue - ambulance are still essential to the mission.
Lexington must continue to replace its aging equipment and retain back -up capacity. Consistent with their
long -term equipment - replacement schedule, the Fire Department is requesting a new rescue - ambulance to
replace their older one (currently identified as "R -2 "). (See Article 150))
There is also the need to review how better to use the Fire Department Headquarters (45 Bedford Street)
in the light of how it is staffed today and the Department's current mission requirements. (See
Article 19(k))
The Fire Department is responsible for inspecting operations in the Town for compliance with the
applicable fire codes. At this Town Meeting, there is a Capital project to respond to the Town's
obligations, as the owner of the Munroe School building, to correct the deficiencies in the fire -alarm and
fire- suppression systems in that building. (See Article 9(q) regarding using CPA funds and, in the event
Town Meeting doesn't support using those funds, see Article 190) regarding using General Funds.)
The Fire Department, in conjunction with the Police Department, is requesting funding to improve the
technology available to the Town's first- responder units. (See Article 15(k))
Major Capital Equipment
This is the inventory of the Fire Department's major capital equipment, ordered by the year of its planned
replacement funding:
Originally
Projected
Replacement Year Useful Life
Funding Description Purchased (years) Original Cost
FY2007 (approved)'
E -1 Pumper Truck
1990
13 -14
$380,000
FY2008 (approved )2
E -5 Brush -Fire Truck
1981
10 -12
$187,250
FY2009 (requested)
R -2 Ambulance /Rescue
2002
6
$159,050
FY2010 (projected)
E -3 Pumper Truck
1997
13 -14
$310,300
FY2012 (projected)
R -1 Ambulance /Rescue
2006
6
$165,000
FY2014 (projected)
L -1 Ladder Truck
2000
15
$588,000
FY2015 (projected)
E -4 Pumper Truck
2003
10 -12
$210,000
FY2019 (projected)
E -2 Pumper Truck
2004
13 -14
$345,000
Notes
1 Delivery expect mid -May 2008
2 Delivery expected April 2008; new unit will be designated "F -1" (forestry)
15
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Fire Department Appropriation History (All Funding Sources)
Fire Trucks
Rescue - Ambulances
Fire - Department HQ'
Wireless Fire Alarms
Fire - Hydrant Replacement
Munroe Center Evaluation
Fire - Monitoring of Historic Houses
FY2004
Notes
'Women's Shower
2 Includes $25,000 from Water Enterprise Fund
s Community Preservation Act Fund
Police
FY2005 FY2006 FY2007 FY2008
$345,000 $380,000 $80,000
$165,000
$35,000
$142,000
$50,000
$35,000
$18,120
The Police Department, in conjunction with the Fire Department, is requesting funding to improve the
technology available to the Town's first- responder units. (See Article 15(k))
Police Department Appropriation History (All Funding Sources)
Dispatch Room Renovation
(See Note)
FY2004 FY2005
Note: Includes $100,000 from Community Preservation Act Funds
Library
Main Library
FY2006 FY2007 FY2008
$842,000
The renovated Main Library continues to prosper with increased circulation and use, and has no major
capital needs this year
East Lexington Branch Library
This branch library, housed in the historic 1833 Stone Building (which is in the National Register of
Historic Buildings), has become a necessary focus of the Board of Trustees of the Library as a disastrous
plumbing leak on August 20, 2007, caused considerable damage to the walls, floors, ceilings, and
collection. The building was forced to close.
Back in 2005, the Building Finance Advisory Committee had identified deficiencies in the windows,
shutters, pillars, masonry, and cited the need for new boiler, new air conditioning, electrical upgrades, and
energy - efficiency improvements estimated at $193,000 without addressing the access requirements of
the Americans with Disabilities Act (ADA). In response to that and prior to flooding the 2007 Annual
Town Meeting had appropriated $43,000 of CPA funds under Article 26(g) for a study of structural needs
and handicapped access to preserve the building and increase its functionality.
Under that appropriation, the Architectural firm of HDK was engaged on February 12, 2008, to determine
the condition of this historic structure, the capital needs of the building, and to suggest a way to address
ADA requirements without regard to actual future public use. On March 16, 2008, the Library Trustees
N
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
held a community conversation with citizens interested in future uses for the building consistent with the
Trust of Ellen Stone who conveyed the building to the Trustees in 1893 for the sum of $2,000. In addition
to continued use of the building as a branch library, terms of the Trust include use as a public meeting
hall, a reading room, an art museum, or "other suitable activity" as deemed by the Trustees. Two plans for
handicapped access were presented by HDK: One with a lift, two new accessible bathrooms, re- oriented
space within the building, and an access ramp on one side; the other would include constructing a small
ell at the rear (one had been removed in 1946) with a new entrance at the rear, a full elevator, and two
new accessible bathrooms. HDK will continue its feasibility study of historic aspects of the building,
code - compliance issues, and structural stability before any costs can be estimated.
The Trustees will need to decide the Stone Buildings' future balancing monetary constraints against
community needs. Pending further information, there is just a placekeeper Article for this Town
Meeting —which we expect will be postponed indefinitely. (See Article 9(0))
Public Works
The DPW is the maintenance agent for all Town facilities with the exception of those assigned to the
Department of Public Facilities, and is responsible for the execution (i.e., design, bidding, and project
management) of related Cash - Capital projects. The Cash - Capital- funded components of DPW services
include:
Trucks and heavy equipment necessary to accomplish DPW missions, and
Roads, parking areas, sidewalks, sanitary sewers, water distribution, storm drainage, and dam
inspections.
Cash - Capital projects for sanitary sewers and water services, and some Recreational facilities, are
adequately funded from enterprise funds; however, the rest of the capital needs, except CPA - funded
projects, must be funded by the general tax levy and /or debt - exclusion overrides.
Roads
Lexington has a total of about 160 miles of roads, including State and unaccepted roads, consisting of:
12 miles of major arteries, 18 miles of minor arteries, 20 miles of collector roads, 81 miles of residential
thruways, and 28 miles of cul -de -sacs. Lexington's DPW maintains about 140 miles of them; the
remainder being maintained by the State or private owners.
To maintain a quality index of 83, approximately $1,000,000 (in 2007 dollars) per year for roadwork,
other than patching, is required for the non - arterial roads. Of that $1,000,000 annual spending, normally
$500,000 is funded from a set -aside established in the FY2001 operating override plus, starting this year
and retroactive to last year, a 2.5% increase /year representing the statutory growth in the tax levy while
the balance is from State Chapter 90 funds. As an exception to this general rule, for FY2009, this
Committee is acquiescing to the use of the Chapter 90 funds for the reconstruction of Woburn Street —a
major arterial road thus leaving just $525,000 for other streets and parking areas. (See Articles 15(a)
and 15 (h))
Traffic Mitigation
Lexington owns 14 traffic - signal installations and expects to add several more in future years. In FY2009,
the request of $50,000 is the second of a proposed four requests in support of the Traffic Mitigation
Committee and will be used for the collection of data, the analysis of the data, and the development of
strategies to correct identified problems. (See Article 15(i))
17
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Sidewalks
Currently the town has more than 56 miles of sidewalks. Because the upgrading and extension of many of
these sidewalks was long overdue, the Board of Selectmen appointed a Sidewalk Advisory Committee in
Spring 2005. Maintenance of sidewalks is expensive, and issues of obstructions, easements, and
objections from residents burden construction of new sidewalks. The overall policy is to develop a
prioritized sidewalk construction plan focusing on school and other high - pedestrian - traffic routes and
high - walking- hazard streets. (See Articles 15(c) and 15(d))
Geographic Information System (GIS)
A needs - and -cost assessment for a GIS system, funded in FY2006, indicated that such a system would be
extremely valuable to the Town. Development of a GIS in three phases was recommended. (See Article
15(e))
Water Distribution System
Many of the Town's water mains were installed in the early 1900s. For several years the Town has been
systematically improving the system to improve water quality, pressure, and fire- protection capabilities,
and to reduce frequency and severity of water -main breaks. (See Article 16)
Fire Hydrant System
The Town of Lexington has approximately 1500 hydrants in its fire- protection system. To maintain an
effective system approximately 25 hydrants must be replaced every year. (See Article 15(g))
Storm Drainage
As streets are repaired and repaved, it is frequently discovered that the storm- drainage system is seriously
deteriorated. Concurrent drainage system repairs are required to prevent further deterioration of an unsafe
condition and to protect newly paved secondary streets. It is also necessary, some times, to study and
repair drains where overflow conditions develop and /or complaints are received. (See Article 15(f))
Sanitary Sewer System
The sanitary sewer system, like the water distribution, has sections that date back to the early 1900s. Due
to age - related deterioration, some sections are susceptible to storm -water infiltration and with deficient
pumping causing overloading of parts of the system. An on -going rehabilitation program is required.
(See Article 17)
DPW Equipment
DPW equipment has an estimated replacement cost of $7 million. There is a well- conceived program of
replacing the older, less fuel efficient, more labor intensive, and high maintenance cost equipment with
standard, off -the -shelf vehicles and equipment that will last longer and cost less to maintain and operate.
The kind of equipment owned, operated, and maintained by DPW includes: autos, dump trucks, sanders,
cranes, trailers, pick -ups, loaders, rollers, backhoes, tractor - mounted snow throwers, sweepers, brush
chippers, mowers, sprayers, vacuums, compressors, welders, portable generators, pumps, lifts, and
compactors. DPW has done a commendable job of developing a long -range equipment replacement
schedule that will cost around $500,000 per year, in 2007 dollars. The FY2009 equipment - replacement
program is consistent with that. (See Article 15(b))
DPW Facility
Construction of a new DPW Facility at 201 Bedford Street was authorized in June 2007 by a favorable
vote on a debt - exclusion override of $27,500,000. A construction contract was awarded in October 2007.
m
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Expected completion date is spring 2009. The new facility will allow all Public Works Divisions to be co-
located and has space allocated to the new Department of Public Facilities operations.
DPW Appropriation History for Fiscal Years 2004 -2008
FY2004
Capital from Tax Levy & Chapter 90 Funds
DPW Equipment $100,000
DPW Facility
Street resurfacing $960,000
Street light /traffic mitigation
Landfill $450,000
FY2005 FY2006 FY2007 FY2008
$370,000 $485,000 $485,000 $523,300
$720,000 $1,300,000 $25,480,000
$1,000,000 $960,000 $960,000 $1,320,000
$100,000 $50,000
Drains /dams /brook cleaning
$160,000
$460,000
Town Building Envelope $240,180 $340,000 $150,000
$K000
$150,000
Sidewalk /bikeway improvements $100,000 $50,000
$300,000
$350,000
Hydrant Replacement
$25,000
Totals $1,750,180 $1 $2
$3
$3
Capital from Enterarise Funds
Wastewater
Sewer System
DPW Equipment
Collection sewers/
Pump station upgrades
Wastewater Totals
Water
Water Mains Relining
DPW Equipment
Water Meters
Hydrant Replacement
Water Totals
Public Facilities
$225,000 $150,000
$35,000
$600,000
$260,000 $750,000
$900X0
$850,000
$300,000 $1,300,000
$100,000
$0 $300,000 $1,400
$1,800,000
$500,000
$25,000
$900,000 $850,000
$0 $0 $2,325,000
The Department of Public Facilities (DPF) is a new department within the Town of Lexington. Created by
an agreement of the Board of Selectmen, School Committee, and Town Manager, and approved by Town
Meeting in 2007, the DPF is responsible for maintaining Municipal and School facilities. Costs associated
with the staffing, maintenance, capital - project management, utilities, and building rentals are contained
within this department. The DPF's Project Management Division is responsible for major capital
renovations and providing staff support to the Permanent Building Committee for new construction.
DPF is responsible for 27 buildings: Town Office Building, Cary Hall, Police Station, Fire Department
Headquarters, East Lexington Fire Station, DPW Facility (201 Bedford Street), Animal Shelter, East
Lexington Library, Cary Library, Visitors Center, Council on Aging Facility, Pool Complex, Central Park
Building, Reservoir Building, Westview Cemetery, Munroe Cemetery Buildings, the White House and
10 school buildings.
The 2007 ATM funded five studies regarding Town buildings. See the discussion under Council on Aging
(page 14) regarding one on the Senior Center and the White House; and, under Library, East Lexington
Branch Library (page 16), for a second regarding the Stone Building.
The other three, under that ATM's Article 26(h), related to developing Cary Memorial Hall into an
enhanced performing -arts venue with a positive economic benefit for the Town, including its merchants.
The first was a Feasibility, Impact, & Operations Analysis ($10,000 appropriated) awarded to Martin
Vinik Planning for the Arts LLC. Their "Performing Arts Feasibility Assessment ", January 31, 2008,
concluded that even if substantial sums were invested in the Hall, its increased use would not justify the
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
expense and that conclusion was accepted by the Town. Based on that negative outcome, the Town did
not pursue the other two, follow -on, studies (Architectural Concept and Performance Design &
Engineering, $60,000; Schematic Design, $10,000).
The FY2009 program provides for repair, maintenance, design and /or construction under 11 sub - articles
for Town buildings. (See Articles 19(a) —(k))
Recreation
Major projects in FY2009 for the Recreation Department are the revamp of the restroom building at the
Center Playground (see Article 14(a)), a field rebuild at Bridge School (see Article 14(b)), a pre - school
playground at Harrington School (see Article 9(i)), and improvements at the Old Reservoir related to
water control (see Article 9(d)).
There is also a request to supplement the FY2008 appropriation to rebuild Center Basketball Courts (see
Article 28). No further funding is required for other projects funded at the 2007 Annual Town Meeting
which include the West Lexington Greenway Corridor Phase 1 and the Drainage study of the Center
Playfields both which were funded by the CPA.
Past, present, and future plans of the Recreation Department focus on a range of Capital projects from the
renewal and upgrades of playgrounds and athletic fields throughout Town to the Pine Meadows Golf
Course, courts for tennis and basketball, the Garrity Swimming facility, and the skateboard park. Funding
sources vary from general funds to the CPA where new facilities are created, or to the Enterprise funds
where the facility is fee-based—such as golf. Those latter funds are generally almost sufficient to sustain
the entire Recreation operations budget. Enterprise funds provide $100,000 for debt service on Lincoln
Park and $6,200 in other debt, plus $100,000 for field maintenance by the DPW.
Since the completion of renewal projects of most neighborhood playground structures with new
equipment that is handicapped accessible, attention has turned to renewal of playfields of varying sizes
that sustain soccer, football, and baseball. The fields at Bowman School were upgraded last year for
$50,000. This year's request for the Bridge School field is planned to be followed in FY2010 by the
Center multi - purpose field; in FY2011, the Hastings athletic fields; in FY2012, Garfield ball field; and in
FY2013, Adams play fields.
Improvements to the Town's playgrounds (Franklin, Munroe, & Adams) are planned for FY2011. In
FY2012 & FY2013, the hard - surface courts will be restored by resurfacing them so as to protect the
previous investments made in them.
The largest project on the horizon is the drainage systems and retaining walls of the cart path at the Pine
Meadows Golf Course (which divide the upper and lower ponds near the 9 th green) as well as wet areas
around the 4 th green and the 1 St and 2 nd fairways. Hydrology consultants have been working since
September 2006 on solutions to determine a plan of action. A major project, estimated to cost around
$400,000, is planned for FY2010 and should be eligible for CPA funding. There are no requests for the
Course this year.
As the lighting at Center ball fields and basketball & tennis courts is becoming obsolete, energy - efficient
lighting is planned in the out—years—FY2010 for basketball and tennis at an estimated cost of $202,500;
FY2012, #2 Softball lighting at an estimated cost of $380,000 using a combination of tax levy and
Enterprise funds.
The pool complex will need repairs and upgrades in the next few years. Work will be based on the
engineering consultants report from FY2007. The complex has not had a major renewal since 1980 and is
heavily used in the summer. A placeholder in FY2011 for $300,000 of Enterprise funds for the complex
renovation completes the Recreation 5 -year plan.
20
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Recreation Capital Appropriation History
Program
2004
2005
2006
2007
2008
Athletic Fields
$50,000
Playgrounds & Tot Lots
$35,000
$35,000
$225,000
Golf Course
$50,000
$50,000
$25,000
Swimming
$50,000
Tennis & Basketball
$130,000
$30,000
$235,000
Skate Park
$30,000
$30,000
Totals
$80
$195
$115
$300
$285
Schools
Overview
The Lexington Public Schools provide educational, athletic, and club activities for pre - kindergarten
(pre -K) (age 3 or more) through grade twelve to approximately 6,253 students. There are six elementary
schools (K -5), two middle schools (6 -8), one senior high school (9 -12), and a Central Administration.
The school system also has assets in vehicles (maintenance trucks), furnishings, computers, and other
technologies to support the school system in its educational and administrative operations.
Central Administration
The central school administration vacated its former location (the White House) during the 2007 summer
months and transferred its system -wide functions to the old Harrington School building (146 Maple
Street). A modest amount ($50,000) was approved at last year's Annual Town meeting to make
minimum - essential changes to the old Harrington to house Central Administration functions and to secure
the White House. See Article 90) regarding a request to fund enhancements to Old Harrington to enhance
its functionality for its intended use.
School Construction
The newly constructed Fiske Elementary School was occupied in February 2007. Future plans for other
elementary schools are on hold by the School Committee while enrollment trends and the physical
conditions of the existing elementary schools are under consideration. See Article 18(b) regarding a
master -plan effort.
There are no current requests for school building assistance to the State for additional school construction.
The State now studies all existing facilities and ranks them for construction or renovation based on
priority needs statewide. Any future requests for new construction in Lexington will be subject to the
State's needs -based criteria as well as approval by a citizen vote in support of a debt exclusion.
Maintenance & Upgrades
The focus of this coming year will be to maintain the new construction and provide replacement for older
equipment, operating systems (including heating, ventilation, controls, and mechanical operations of
existing facilities to enhance energy efficiency), and furnishing that have reached (or long past) their
useful life. (See Articles, 18(c), 18(d), 19(c) —(e), & 19(h))
One major project proposed for FY2009 is the 2 °a of the 2- phased project to convert the Clarke school
heating system from electricity to natural gas to reduce the operating cost. (See Article 19(b)) (Last year
Town Meeting approved the design &engineering of that system and the 1 St phase of the installation.)
Safety issues will be addressed (See Articles 19(a) & 19(g)) and confidential student - consulting space
will be provided. (See Article 19(fl)
21
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
School Technology Program
The long -range technology capital plan is based on a systematic replacement and upgrade of network
equipment, information delivery systems, desktop computers, printers /peripherals, and LCD projectors.
(See Article 18(a))
School Capital Appropriation History Fiscal Years 2004 — 2008
Program
2004
2005
2006
2007
2008
Technology
$290,000
$270,000
$400,000
$400,000
Classroom Furniture
$50,000
Miscellaneous
$1,307,000
$1,656,000
$230,000
Secondary Schools
$1,625,000
$340,000
$1,885,000
Elementary Schools
$65,000
$350,000
$200,000
$445,000
Totals $1
$980
$1
$2,256,000
$3
22
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Warrant Article Analysis and Recommendations
The cites to the "Brown Book" refer to the "Town of Lexington Fiscal Year 2009 Recommended Budget
& Financing Plan ", February 22, 2008
Article 9.*
Appropriate the
FY2009
Funds Requested
Funding
Source
Committee
Recommendation
$3,048,386 (with 2
$2,973,386 CPAF
$ 3 (5 -0) (with 2
projects still
(Cash) + $5,000
projects still pending
Community
pending
Recreation EF
CPC decision)
information)
(RE) + $70
Preservation
GF (Free Cash)
Committee
Operating
Budget and
CPA Projects
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(a) Survey and Define
Affordable Housing Assistance
$2500
CPAF (Cash)
$2500 (5 -0)
Programs (Affordable Housing)
"This project is to survey homebuyer assistance projects in other Massachusetts towns and to develop a
Statement of Objectives and a Summary to define an achievable Lexington Affordable Housing
Assistance program. The project is proposed by the Lexington Housing Partnership and LEXHAB."
[Brown Book, Page XI -17].
If this project were to be just a collection of data on such ownership (versus rental) programs around the
State, we would not have supported it as that raw data should be readily available at no cost. Town
Meeting has said it wants to support affordable housing, but hasn't been presented with a new ownership -
related proposal that is acceptable. We believe it's worthwhile to have a more professional and
comprehensive presentation on the ownership - related programs being used elsewhere as loner primary
reauirement is that the report embhasizes analvsis of how each of those broarams "fits" with Lexington's
circumstances. (The proponent of this effort has assured us that would be the case.) We hope that such a
report would make a meaningful contribution to whether ownership - related programs should continue to
be in the "mix" for Lexington or, instead, recognized as unlikely to be of merit for our Town.
23
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(b) Belfry Hill Tree
$55,000 CPAF
Restoration (Historic
$9,850
CPAF (Cash)
$9,850 (5 -0)
Preservation)
Recreation EF
"This project is proposed by the Lexington Tree Committee to preserve Belfry Hill by removing invasive
Norway maples and replacing them with native trees. This will open up the view between the Belfry
Tower, the Town Green and the Buckman Tavern. It will preserve Belfry Hill as an historic open space
park." [Brown Book, Page XI -17].
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(c) Hancock- Clarke House
$55,000 CPAF
Restoration (Historic
$60000
CPAF (Cash)
$60000 (5 -0)
Preservation)
Recreation EF
"This project is proposed by the Lexington Historical Society. The Hancock- Clarke House, built in 1736-
3 8, requires a complete restoration to address structural issues, badly outdated systems, handicapped
accessibility, historic fabric restoration, and renovation of the building enveloped to address moisture and
other problems." [Brown Book, Page XI -17] .
As in the past, we still hold that non -Town projects receiving CPA funds must represent a significant
contribution to our Town. We believe that historically sensitive restoration of the Hancock - Clarke
House one of the key heritage buildings in our Town passes that test.
We are concerned, however, that at the time of writing this report, this project with an estimated cost of
$1,100,000 is not fully funded, even including this request for CPA funds. The proponent the
Lexington Historical Society plans a fund - raising campaign to close the about $250,000 gap in needed
funds. While that Society has committed $200,000 toward the project, they have been unwilling to
identify formally how they would guarantee funding such that the full project, as originally proposed,
would be executed in one continuous project if, and to the extent, their fund - raising campaign has not
provided the funds in a timely manner to provide for such an execution of the project.
We have reviewed the reduced scope that the Society identified if they only could apply the
approximately $850,000 that would be in hand were the requested CPA funding to be approved, and we
are unanimous that we do not support any CPA funding unless the whole scope, as presented, is
accomplished in a continuous project.
This Committee unanimously supports the project if it's for the whole scope that was originally presented
and the work to fulfill that scope is accomplished as one continuous project.
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
$55,000 CPAF
Old Reservoir Mana ement
(d) g
$60 000
(Cash) +
$5 000
$60 000 (5-0)
(Recreation)
Recreation EF
(RE)
"Funding is requested to improve the gatehouse /outlet structure of the Town -owned dam, dredge the
retention pond and replace the fencing fabric at the Old Reservoir property to make it safer, more useable,
and more appealing to patrons. The Old Reservoir dates to before 1893. At one time, the outlet piping
24
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
through the dam was the `leading water main' to deliver fresh water from the reservoir to the town. When
the Town connected to other sources of drinking water, the original piping was used to control the water
level of the reservoir. There has been a significant flooding issue at the Old Reservoir over the past few
years, with water discharging into the wetland west of the Bridge School, the origin of the north branch of
the Vine Brook. The gatehouse that helps to maintain the water level has deteriorated and will be repaired
and relocated to make it operate more efficiently. Dredging the retention pond will increase its holding
capacity. The fence will be replaced with a more vandal- resistant gauge, improving its function and
aesthetics." [Brown Book, Page XI -15] .
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(e) Vynebrook Village
$158 686
CPAF (Cash) Cash
( )
$158 686 ( )
Windows (Affordable Housin g)
$15000
CPAF (Cash)
$15000 (5 -0)
"This project is being proposed by the Lexington Housing Authority to replace windows at the
Vynebrook Village Elderly /disabled housing development." [Brown Book, Page XI -17] .
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(f) Archive Record
Management and Conservation
$15000
CPAF (Cash)
$15000 (5 -0)
(Historic Preservation)
"Preliminary results of the evaluation and assessment of preservation and conservation needs for
Lexington's Municipal Archives have conservatively estimated a cost of $500,000 to properly preserve
and conserve archival materials deemed to be of significant historical and cultural significance.
"In addition to the actual paper treatment, additional costs for the microfilming and reformatting of these
materials are anticipated to reach $250,000.
"Preservation of the historically and culturally significant materials [with emphasis pre -1900] will
include:
• Item treatment, repair, cleaning, deacidification
• Item microfilming & digitization
• Maintenance of collections in secure, environmentally favorable space
• Item reformatting, rebinding, rehousing for preservation of original materials while providing
public access to content
"Based upon the preliminary, but solid, findings, this request for Community Preservation funding is
updated to an annual request of $150,000 for the upcoming 5 years. This revised amount will provide a
more realistic level of funding to address the needs for the preservation of Lexington's historical and
culturally significant documents and volumes in a manageable timeframe culminating with the 300
anniversary of the incorporation of Lexington as a town." [Town Clerk's Revised Request to the
Community Preservation Committee for CPA funding at the 2008 Annual Town Meeting] [Amount is
mentioned in Brown Book, Page XI -12, Table V, Footnote 1].
25
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(g) Parker Manor Condo
$6520
CPAF (Cash) Cash
( )
$6520 ( )
Purchases (Affordable Housin g)
Unknown
CPAF (TBD)
Pending CPC Decision
"This project is being proposed by LEXHAB. It is a request to underwrite the purchase of three affordable
rental- housing units at Parker Manor." [Brown Book, Page XI -18].
while those 3 units are already owned by LexHAB, the financing of them is not complete as the principal
is yet to be paid on the 2 -year, interest -only, bridge loan. This request is for CPA funds to pay that
principal.
At the time of writing this report, we understand the project is well on its way to being certified to have a
$59,150 grant from the HOME Investment Partnership Program. However, even with that program's
commitment to this project, it will take an appeal by the Town to the State's housing oversight office
the Department of Housing and Community Development (DHCD) which monitors Chapter 40B
development and the Lexington Subsidized Housing Inventory (LSHI)-to include these 3 units on the
LSHI and, thus, count toward the Chapter 40B 10% threshold. The Town will be making that appeal. (A
date for completion of that process was not known.)
While this Committee would welcome the ultimate inclusion of these units on the LSHI thus providing a
small, but worthwhile, additional headroom above the 10% threshold we support this project as it still
enhances the affordable- housing stock in our Town even if, ultimately, not counted toward that threshold.
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(h) Senior Center Design,
$75 000
CPAF (Cash) Cash
( )
$75 000 ( )
Renovation and Expansion
Unknown
CPAF (TBD)
Pending CPC Decision
(Historic Preservation)
"Project viability to be determined after completion of the feasibility study and Board of Selectmen vote
(CPA Funds): This is a multi -year project to provide additional and /or enhanced space to meet the
programmatic needs of Lexington's growing senior citizen population. The Council Aging (COA) Board
has defined programmatic space requirements and site needs for the Adult Supportive Day Care program
and for the services and activities now located at the Senior Center. The COA recommends a study of
both the "White House" site (former school administration building) and of the present facility at Muzzey
to serve as a "two- campus" Senior Center. If the project goes forward, the FY09 request will fund design
documents to include site, floor, and parking plans and cost estimates. Funding to renovate Muzzey and
build onto and renovate the existing white House will potentially be requested in FY2010 pending the
outcome of the work performed under this project. CPA funding will be sought for this project and
follow -up projects." [Brown Book, Page XI -15] .
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(i) Harrington Pre - School
$75 000
CPAF (Cash) Cash
( )
$75 000 ( )
Pla Yg round (Recreation)
"Lexington Children's Place (LCP), the district's integrated public preschool program located at the
Harrington Elementary School, does not have a developmentally appropriate playground. Initial plans to
construct a toddler playground were eliminated from the new school building project. Currently students
cross a driveway, parking lot and field to access the playground behind the School Administration
Building (old Harrington building); this is impossible when snow or ice is a factor. Some components on
this structure are appropriate for small children but LCP staff must restrict student's access to those that
26
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
are not suitable. In the early years of a child's development, brain and body development are critically
linked so year -round playground access is essential. Additionally, many children attend LCP who have
physical challenges that require specialized playground equipment. The preschool parents have raised
approximately $20,000 of the projected $95,000 required for site work and to install the new playground.
The balance of the cost is being requested from CPA funding for recreation projects. The playground will
be installed in a currently wooded area adjacent to the school, off the wing the Preschool occupies at the
Harrington Elementary School." [Brown Book, Page XI -12].
Project Description (CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
�) School Administration
$33000
Buildin /Old Harrin ton
.g g
$400 000
CPAF Cash
( )
+ $70 000 GF
$400 000 (5-0)
(Historic Preservation)
'
(Free Cash)
"The School Administration staff moved into the Old Harrington School building at 146 Maple Street in
the summer of 2007. Minimal modifications were made, and occupation of the building has highlighted
the need for improvements to accommodate year round use as an office building. The building needs
central air conditioning, since window air conditioning units do not adequately condition spaces or
adequately ventilate interior spaces. Efficient location of office equipment requires additional electrical
outlets to provide power in all offices. In order to construct office partition walls, smoke detectors must
be installed. The smoke detectors are required to alert occupants of a fire, but also to communicate to the
Fire Department for rapid response. Finally a reception area and conferencing areas with [audio - visual]
equipment and carpeting are needed to meet the needs of administrative operations." [Brown Book, Page
XI -13].
As it appears to us that the School Administration is almost assuredly going to be in the historic Old
Harrington for at least 6 years if not, more likely, for a much longer time we believe these long -term
functional improvements to that historic building are a worthwhile use of our Town's CPA funds. (Use of
those funds would be $225,000 for air - conditioning of the main floor; $50,000 to distribute electrical
power for office equipment; $50,000 for minor repartitioning for office use; and $5,000 for additional
smoke detectors and fire protection.)
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(k) Town Office Complex
Building Envelope (Historic
$9500
CPAF (Cash)
$9500 (5 -0)
Preservation)
"...a) Town Office Building JOB), Cary Hall, Police Station (LPD) gutter, copper ridge vent and
downspout repair /replacement - $75,000 (CPAF) ... c) New storm windows Cary Hall - $20,000 (CPAF)"
[Brown Book, Page XI -16]. [See Article 19(1) for the balance of the Building Envelope effort for
FY2009 —which totals $366,250 of CPAF & GF funded efforts.]
27
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(1) East Lexington Fire Station
$47 500
CPAF (Cash)
$47 500 (5-0)
Historic Preservation
$7000
CPAF (Cash)
)
"...Install air conditioning system - $29,500 (CPAF), Replace storm windows - $18,000 (CPAF)"
[Brown Book, Page XI -16] [See Article 19(1) for the balance of the Building Envelope effort for
FY2009 —which totals $366,250 of CPAF & GF funded efforts.]
As this is both a functional and physical enhancement to that historic building, we believe this is a
worthwhile use of our Town's CPA funds.
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(m) ADA Accessible
Bathrooms and Signs for Town
$7000
CPAF (Cash)
)
00
$7000 (5-0)
Office Buildin g( Historic
Preservation)
"Design for ADA accessible bathrooms & signage TOB" [Brown Book, Page XI -16] [See Article 19(1)
for the balance of the Building Envelope effort for FY2009 —which totals $366,250 of CPAF & GF-
funded efforts.]
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(n) Town Office Building Use
Study and Renovation Design
$8000
CPAF (Cash)
$8000 (5 -0)
(Historic Preservation)
"The Town Office Building, built in 1929, has undergone one significant renovation in the last 80 years.
The addition of the rear wing in 1971 greatly enhanced the building footprint and available office space.
Relocation of Department of Public Works staff, from the second floor to the soon -to -be built DPW
facility at 201 Bedford Street, represents the most significant shift of offices in the Town Hall for nearly
20 years. This request will fund a study to evaluate: a) the use(s) of the building and how it should be
structured and laid out for maximum efficiency and effectiveness for serving the customers and staff; and
b) what changes need to be made to maintain the building to make sure it complies with current building
and safety codes. The project includes design documents for the needed building improvements." [Brown
Book, Page XI -15]
This project entails 3 phases: (1) Programming to determine a better space -use plan for this historic
building whose enhanced functional use would materially contribute to the efficiency and efficacy of our
Town government (latest estimate for this phase is $17,360– $23,240); (2) Design Development to define
the project needed to implement the improved space use and, concurrently, the correction of any systemic
deficiencies that threaten the building and its occupants ($12,400– $16,600); and (3) Construction
Documents sufficient to support a request for bid on the construction phase ($32,240– $43,160). (That
latest estimate totals $62,000– $83,000.)
This Committee does not usually endorse the combining of Design Development and the preparation of
Construction Documents as a thorough analysis of the former and, in this case, some public vetting of the
benefits versus the projected construction costs, should be accomplished before committing the additional
funds for the latter. However, we are willing to acquiesce to the Town's interest in keeping this project
able to move forward without such a break as we've been assured that at least this Committee will be a
primary participant in the evaluation of the products of the Design Development. And further, that our
28
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
opinion on the benefits versus projected construction costs will be presented to the Board of Selectmen
before any decision is made to allow the Town to proceed with the Construction Documents phase. And,
lastly, so that the decision to proceed is not pressured by a contract commitment to proceed, we expect the
contract including the Construction Documents will be structured to permit the Town to unilaterally
terminate the contract without penalty if the Construction Documents phase is not authorized.
This Committee unanimously supports the project with the understandings and expectation cited above.
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(o) Stone Building Renovation
Unknown
CPAF TBD
( )
Pending PC Decision
g
( Historic Preservation
$579,550
CPAF (Cash)
Up to $579,550 (5 -0)
"The Stone Building, a registered National Historic Landmark, currently used as a Branch Library, is in
need of repair and renovation if it is to be used for public purposes. The building is closed due to
extensive flood damage that happened in late August, 2007." [Library Department Request to the
Community Preservation Committee for CPA funding at the 2008 Annual Town Meeting]
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(p) Land Acquisition (Open
See Articles 10 -13
Space)
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(q) Munroe Fire Prevention
System Replacement (Historic
$579,550
CPAF (Cash)
Up to $579,550 (5 -0)
Preservation)
"This project is a follow -up to Article 31K of the 2007 Annual Town Meeting, Munroe Center Fire
Alarms, under which $35,000 was appropriated to evaluate the buildings' fire sprinkler system and
prepare a design and drawings to be used to solicit bids for repair. The professional review, completed by
RDK Engineers, estimates that $579,550 is needed to repair the system.
"It should be noted that the Board of Selectmen is in the process of evaluating the options of selling the
building or entering into a long -term lease." [Brown Book, Page XI -15]
We understand that the requested amount is based on a preliminary estate and it is anticipated that a
pending estimate is expected to be less. However, we also understand that the Town, as the owner of the
building, is required to make continued, good- faith, efforts to correct deficiencies in the current system as
prescribed by our Fire Chief.
In as much as any formal disposition of the building was not yet defined when this report was printed, nor
assured within a short time frame, we believe the Town must proceed with the proposed system
replacement, but need only to the extent necessary to correct the cited deficiencies.
This Committee unanimously supports the requested amount so as to enable only that necessary work.
29
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description(CPA Category)
Amount
Requested
Funding
Source
Committee Recommends
(r) Administrative Expenses
$5000
CPAF Cash
( )
00
$5000 (5-0)
Administration
Funds the administrative, legal, membership, and advertising expenses. Included are $20,531 for a year -
round, part -time (19 hours /week), administrative assistant and $7,500 for membership in the Community
Preservation Coalition —a State -wide, non - profit, organization working on behalf of communities who
have adopted the CPA. [Communications, March 2008, with the Chair of the CPC]
Article 10: Land
Funds Requested
Funding
Source
Committee
Recommendation
Purchase
I Unknown
CPAF (TBD)
Pending CPC Decision
Marren Road
Avenue (Open
(Open Space)
Space)
"... all or any part of land shown as lots 90B and 60B on Assessors' Property Map 31, now or formerly of
Cataldo..." [Town of Lexington Warrant to the 2008 Annual Town Meeting, Page 11]
This parcel is part of the 10.25 -acre old Cotton Farm on Marrett Road. If purchased, it would be
preserved and add to existing Conservation land on its west and north.
Article 11: Land
Purchase—Off
Funds Requested
Funding
Source
Committee
Recommendation
I Unknown
CPAF (TBD)
Pending CPC Decision
Hartwell
Lowell Street
Avenue (Open
(Open Space)
Space)
"... all or any part of land shown as lot 2 on Assessors' Property Map 80, now or formerly of Pacific
Partners Realty Trust..." [Town of Lexington Warrant to the 2008 Annual Town Meeting, Page 11 ]
This parcel is a mostly wetland 14.5 acres off the Tophet Swamp and Hartwell Ave, contains a power -line
easement, and is not far from the Town's landfill.
Article I2: Land
Funds Requested
Funding
Source
Committee
Recommendation
Purchase--Off
I Unknown
CPAF (TBD)
Pending CPC Decision
Lowell Street
(Open Space)
"... all or any part of land shown as lots 38, 40A and 43 on Assessors' Property Map 20, now or formerly
of Busa..." [Town of Lexington Warrant to the 2008 Annual Town Meeting, Page 11 ]
This parcel is the 8 -acre Busa Farm on Lowell Street near the Arlington Reservoir.
30
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Article 13: Land
Purchase--Off
Funds Requested
Funding
Source
Committee
Recommendation
Unknown
CPAF (TBD)
Pending CPC Decision
Cedar Street and
Renovation
Cash) + $100,000
Cash)
Off Hartwell
GF (Debt)
Avenue (Open
Space)
"...in all or any part of land shown as lots 6A and 8 on Assessors' Property Map 73, now or formerly of
Goodwin..." [Town of Lexington Warrant to the 2008 Annual Town Meeting, Page 12]
This entails two parcels. One is landlocked with 10.7 acres between Hartwell Avenue and I- 95/128; the
other is 9.5 acres abutting the Pine Meadows Golf Course and the Meagherville conservation land.
Article 14:
Appropriatefor
Funds Requested
Funding
Source
Committee
Recommendation
$177,000
$77,000 GF (Free
$177 (5 -0)
Recreation
Renovation
Cash) + $100,000
Cash)
GF (Debt)
Capital
Projects
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(a) Center Complex Restroom
$77 000
GF (Free
$7700 (5-0)
Renovation
Cash)
"The Recreation Committee is requesting FY2009 funding for the renovation of the Restroom Facility at
the Center Recreation Complex on Park Drive. The renovation will include replacing the building roof,
interior and exterior painting, and installing new restroom fixtures, plumbing, interior lighting and interior
and exterior doors. The Center Recreation Complex not only draws children and families to the
playground from throughout Lexington and surrounding communities, but also accommodates numerous
youth and adult sports league games on the fields, youth and adult tennis clinics, lessons, leagues and
non - competitive play. Participants in the Recreation Department camps and clinics also use the Complex
heavily in the summer. The current restroom facility is badly in need of renovation and repair due to the
age of the building and its constant use from April through November." [Brown Book, Page XI -17]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(b) Park Improvements
$100 000
GF (Debt)
( )
00
$100 0 (5-0)
Athletic Fields
"This project will address the athletic field at the Bridge School, which is maintained by the Public Works
Department. This site has not been significantly upgraded in the last 15 years and is now a safety concern.
There is one little league size baseball field, one youth size softball field, and an open turf area that is
31
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
used for soccer, recreation programs, and school recess. The baseball and softball infields are worn, do
not drain well and need to be rebuilt with new infield mix and new turf. The fields need to be laser graded
to provide for safer play and better drainage. The backstops are in disrepair and need to be replaced. The
open turf area needs to be renovated (top- dress, grading, deep -tine aeration, overseeding) to provide for
safe play and improved drainage. This project is part of an ongoing capital program to address field safety
and playability concerns, and facilitate regular maintenance funded within the operating budget." [Brown
Book, Page XI -8]
Article 15.
Appropriatefor
Municipal
Funds Requested
Funding
Source
Committee
Recommendation
$4
See Details
$3,700,350 (see detail)
Capital
(a) Woburn Street
$1 400 0
00
Debt +
Projects and
Reconstruction
$700 000
Equipment
Chapter 90
Project Description
Amount
Requested
Funding
Source
Committee Recommends
$70000 GF
(a) Woburn Street
$1 400 0
00
Debt +
$1 400 0 (5-0)
00
Reconstruction
$700 000
Chapter 90
"This project is for complete reconstruction of Woburn Street and new granite curb and sidewalks, for
approximately 7,000 linear feet from Mass. Ave. to Lowell Street. Woburn Street is at the end of its
useful life and requires major reconstruction. In addition, much of the street has no, or inadequate,
sidewalks. The water main and services were replaced in 2007, and the sanitary sewer is in good
condition. Design of this project is in process as a result of $120,000 approved at the 2007 annual town
meeting.
"Since [2000], when a $500,000 override was voted for street resurfacing, it has been the practice to
combine this $500,000 of annual tax levy funds with Chapter 90 road construction grants from the
Commonwealth. In order to finance the Woburn Street project within the limits of Proposition 2 1 /2 without
adversely impacting the Town's debt service budget, half of this project is being proposed for financing
with Chapter 90 funds. It is the opinion of the Engineering Department that a one -year diversion of
Chapter 90 funds from the annual street resurfacing program will not have a material long -term impact on
that program. It should be noted, however, that the Woburn Street project is one of a series of critical
major road reconstruction projects identified by the Town's Engineering Department whose total
estimated cost is 8 -year cost is $15.2 million. Diverting Chapter 90 funds for major projects on an on-
going basis cannot be sustained without materially affecting the Town's annual street resurfacing
program. Consequently, it is recommended that consideration be given to financing the Town's future
major road reconstruction projects outside the limits of Proposition 2 1 /2 through a debt exclusion." [Brown
Book, Page XI -5]
This Committee unanimously supports the request, but with the funding in part with the State's Chapter
90 road program funds as an exception. That is because of the resulting adverse consequence of
deferring needed work on the Town's non - arterial roads —which is normally done with those Chapter 90
funds.
32
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
$275,822 GF
(Debt) +
$217,000
Compost Fund
(b) DPW Equipment
(Debt) +
Re lacement
Replacement
$510 000
$3 834
$510 0 (5-0)
00
2002 ATM
Art. 8C +
$13,344
2005 ATM
Art 32E
"The Department of Public Works annually assesses its equipment needs which includes the identification
of existing pieces that need replacement and the identification of new equipment needed to respond to
changing operational demands. Pieces of equipment are recommended for replacement based on current
condition, maintenance history, changing department requirements and expected useful life. These
assessments are performed by the Road Machinery Division and reviewed by the Manager of Operations
and the Director of Public Works. These assessments result in annual requests for funding for new
equipment and a replacement program for the DPW's 146 pieces of equipment, in order to maintain an
efficient and cost effective fleet of vehicles and motorized equipment. The existing vehicles include
sedans, hybrid SUVs, construction vehicles and specialized equipment including pumps, rollers, sprayers
and mowers.
"Funds for the following pieces of equipment are requested for FY09: 1. Cat Loader ($217,000 - Compost
Revolving); 2. Two Holder tractors (2 x $72,000); 3. Stump grinder ($30,000); 4. F450 dump truck with
stainless steel sander body ($75,000); 5. Toro Mower with snow package ($44,000)." [Brown Book, Page
XI -6]
# 81 Cat Loader 3.5 yd
To be replaced with a like piece of equipment
This loader is used on a daily basis year round at the compost facility and is also used for snow removal
during winter storms. This loader is a 1997 model with over 11,000 hours of operation. The loader has
been well maintained, but because of the number of hours of operation the loader will need major work if
used at the current pace. The trade -in value on this loader is very low so the Town plans to keep this
loader as a back -up unit for loading out materials sold at the compost facility. The new loader would be
used at the compost facility and for snow removal just as the current loader is now being used. The old
loader has not outlived its useful life, but will quickly if used at the current pace.
# 66 & # 69 Holder Tractors
To be replaced with like pieces of equipment
Both tractors are multi - purpose machines and are used year round to mow grass, cut brush, and sweep in
the spring, summer and fall, and to clear sidewalks in the winter. Each Holder Tractor has over 2,000
hours of operation and they are beginning to cost more to repair then they are worth. Both will be traded
in towards the purchase of the new tractors, which will be equipped with rough -cut mowers, sidewalk
brooms, and sidewalk snow blowers.
#108 Vermeer Stumu Grinder
To be replaced with like piece of equipment
This unit is used by the forestry division to grind stumps in the Town right -of -way and on public land
following tree removal. Stump grinding is done for safety and aesthetics to improve the landscape by over
33
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
seeding. Forestry division staff regularly removes over 100 trees per year, which need to have their
stumps ground. Major repairs have been necessary over the past few years with significant cost and down
time, which has reduced the efficiency of this operation. The stump grinder is used year round and is an
important component of the tree - maintenance program. The engine has over 2,400 hours on it and the
machine has outlived its useful life. The existing unit will be used as a trade for the purchase of a similar
unit.
# 56 Chevrolet 3500 Utility Truck
To be replaced with a Ford F450 dump truck with stainless -steel sander body
This vehicle has over 50,000 road miles and is used daily by the Cemetery Division. It is used for hauling
various materials and for towing equipment most of the year. During the winter months the truck is
assigned a regular snow -plow route. As with most trucks that plow, salt and corrosion have eaten away at
the cab, toolbox and chassis. That, combined with many years of heavy -duty work, has taken its toll. The
truck will soon need a new or replacement transmission. The truck is also too small for the work required
and has outlived its useful life. Maintenance costs will continue to escalate and down time for repairs will
reduce the efficiency of the Cemetery operation. The new truck will be purchased with a sander body to
allow the Cemetery staff to perform timely ice - control operations at Westview Cemetery, Monroe
Cemetery, and other smaller Town parking lots.
#127 Encore Mower
To be replaced with Toro Trim Mower with Snow Package
This is one of the major grass- maintenance machines for the Parks Division. This machine is used to cut
the smaller lawn areas at parks, athletic fields, public grounds, and Town buildings. It supplements the
large -area mowers and assists in maintaining good quality turf. The engine has over 2,000 hours on it and
the machine has outlived its useful life. The mower is used on a daily basis from April to November and
is a key component of keeping well - groomed turf at parks, athletic fields, public grounds, and Town
buildings. Maintenance has become costly and down time reduces the efficiency of the mowing operation.
This machine is being replaced with a more - durable Toro Trim Mower, which can more readily handle
the day -to -day wear and tear of the mowing operation. In an effort to continually improve on the
sidewalk -plow operations, this new mower will also come with a snow package, which can transform the
unit into a sidewalk snow blower.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(c) Sidewalk Improvements
$275,000
GF (Debt)
$27500 (5 -0)
"This request is to rebuild and /or repave as necessary existing asphalt sidewalks throughout town that are
in poor condition, and to construct new sidewalks with bituminous and granite curbing. Sidewalk projects
will be chosen from the Selectmen's Sidewalk Committee's Master Plan each year. All work will be ADA
compliant." [Brown Book, Page XI -6]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(d) Central Business District
$37000
GF (Debt)
)
Disapprove
pp rove
CBD Sidewalks
"This request will fund the third of five phases of sidewalk reconstruction in the Central Business District.
Phase 3 will reconstruct sidewalks on both sides of Muzzey Street from Mass Ave. to the municipal lot.
Phases 1 and 2 included Mass. Ave. from the Library to Waltham St., the first half of which (Phase 1
from Waltham St. to the Citizen's Bank Building) has been completed. Phase 2, appropriated at the 2007
Annual Town Meeting, will not go forward until a full review is completed of the Phase 1 demonstration
34
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
project. This project will continue to upgrade the sidewalks in the Center and will replace defective
areas." [Brown Book, Page XI -6]
We have reviewed a preliminary cost estimate for the previously appropriated, but not yet contracted,
Phase 2 effort which is planned to be done, as was Phase 1, with a brick surface. That estimate compared
the costs, including a contingency, for three sidewalk surfaces in the CBD: broom - finished concrete,
broom - finished concrete with brick borders, and all brick. Adjusted for a constant - percentage contingency
and using the broom - finished concrete as a reference, it showed:
Relative
Adjusted
Surface Cost
Broom - Finished Concrete 100%
Broom - Finished Concrete with Brick Borders 122%
Brick 144%
We believe it's reasonable to expect the same relative pricing for the requested Phase 3.
We have also considered the Town -wide needs for sidewalk work as presented by the Selectmen -
appointed Sidewalk Committee and addressed in depth at the 2006 Annual Town Meeting. At that time,
over 90% of the work that needed to be done was in our residential areas, outside the CBD and for 90%
of that residential work an asphalt overlay was proposed. At that time, the costs relative to an asphalt
overlay were:
Notes
1 Not known if structural soil were included. If it weren't, then its
relevant Relative Cost would be even higher.
2 Relative Cost extrapolated from previous surface's Relative Cost
using the same factor of 1.18 as in the 2008's estimate for brick
compared to broom - finished concrete with brick borders. If previous
surface didn't include structural soil, then this brick's Relative Cost
would increase if the previous surface's Relative Cost were
increased to include structural soil.
The Sidewalk Committee reported in 2006 that 10 of the 56 miles of sidewalks in Town needed work.
Although some work has been done since then and we would welcome an update from that Committee,
what needs to be addressed remains enormous and, with the limited funding that is being applied toward
sidewalks, it's unlikely the already identified work can be done before new needs have arisen.
In our opinion, with that situation facing our Town, we view emphasizing the residential needs (with the
attendant issue of safe routes to school and other public needs), along with the extraordinarily larger
number of sidewalks that can be addressed because of the about 90% use of asphalt as the surface, as a far
better use of our limited funding for sidewalks than the current plan for the CBD. We recognize the need
for new sidewalks in the Center, but not at what we consider a premium cost.
35
Relative
Costs
Surface
2006
Overlay Asphalt
100%
Rebuilt Asphalt
273%
New Asphalt
273%
New Concrete'
345%
New Brushed Concrete with Brick Borders'
470%
Brick
554%
Notes
1 Not known if structural soil were included. If it weren't, then its
relevant Relative Cost would be even higher.
2 Relative Cost extrapolated from previous surface's Relative Cost
using the same factor of 1.18 as in the 2008's estimate for brick
compared to broom - finished concrete with brick borders. If previous
surface didn't include structural soil, then this brick's Relative Cost
would increase if the previous surface's Relative Cost were
increased to include structural soil.
The Sidewalk Committee reported in 2006 that 10 of the 56 miles of sidewalks in Town needed work.
Although some work has been done since then and we would welcome an update from that Committee,
what needs to be addressed remains enormous and, with the limited funding that is being applied toward
sidewalks, it's unlikely the already identified work can be done before new needs have arisen.
In our opinion, with that situation facing our Town, we view emphasizing the residential needs (with the
attendant issue of safe routes to school and other public needs), along with the extraordinarily larger
number of sidewalks that can be addressed because of the about 90% use of asphalt as the surface, as a far
better use of our limited funding for sidewalks than the current plan for the CBD. We recognize the need
for new sidewalks in the Center, but not at what we consider a premium cost.
35
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
This committee, therefore, opposes the plan to use brick sidewalks because of the significantly higher
initial costs. We believe a suitable and more economic alternative is abroom- finished concrete design.
Further, this would free up substantial additional funding for residential sidewalk work.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
$129,045 GF
(Debt) +
(e ) Geographic Information
$184 350
$33,183 Water
(RE)
EF +
$184 350 (5-0)
System (GIS)
y
$22122
Wastewater
EF (RE)
"This request is the second year of a three- year plan to develop a GIS system for the Town of Lexington.
The ability to integrate databases with graphical interfaces, maps, aerial photography and handheld
devices has revolutionized the way both public and private enterprise works. The combined name for
these various technologies is Geographic Information System (GIS). GIS allows departments to
coordinate activities electronically, adjust mapping and parcel numbers automatically, provide easy to
understand graphical explanations of Town -wide issues, assist in cataloging of properties throughout the
community, coordinate activities of emergency services and facilitate the development of plans and
specifications for infrastructure improvements. The recommendations for the size, scope and cost of
Lexington's system are the result of a Town -wide GIS needs assessment done in 2006 by Applied
Geographic, a GIS consulting firm, that included a cost study for hardware, software, map and data
inventories, and provided an implementation plan. In FY 2008, $195,000 was appropriated for the first
phase of the GIS system. From FY 2009 funding, $137,000 will be used to produce data gathered from
the aerial photography taken in FY08, and $47,350 will be used for hardware and software. Given that the
GIS system will support general fund, water fund and wastewater fund activities, the year two cost of
$184,350 is apportioned among these funds. $129,045 of this request represents the general fund's share
of the total year -one cost. $33,183 is proposed for financing from water fund retained earnings and
$22,122 from wastewater fund retained earnings." [Brown Book, Page XI -6]
The first phase funding (FY2008) was used to develop a beta GIS website which includes a property
viewer, an interactive mapping feature capable of displaying all available GIS data layers, a capability to
interactively create list and maps of abutters, and the ability to display utility data with details.
Additionally, in anticipation of future funding, the water infrastructure schema for the GIS was created
and conversion of existing data from a computer- aided - design (CAD) environment to the GIS
environment commenced.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
$148,519 GF
(Cash) +
(f) Storm Drain Improvements
$16000
$11,481
$16000 (5 -0)
2005 ATM
Art. 32C
"This request will provide funds to repair drainage systems associated with the annual street
improvement program, and to repair /replace existing deteriorated drainage structures. Recent history has
shown that most roadway - related construction activity undertaken uncovers drainage structures that are in
need of repair." [Brown Book, Page XI -7]
36
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
Traffic Miti ation
(i) g
$50 000
$25,000 GF
$50 0 (4-1)
00
(g) Hydrant Replacement
$5000
(Free Cash)
$5000 (5-0)
Program
$25,000 Water
(h) Street Improvements
$52500
EF (RE)
$52500 (5 -0)
"Lexington has 1,500 fire hydrants in its fire protection system. Hydrants must be replaced periodically to
ensure proper operation during fire suppression to protect buildings and infrastructure in Lexington. This
is the second request in a replacement program to purchase and install 25 fire hydrants per year. The same
amount of funds was appropriated from the same sources last year." [Brown Book, Page XI -14]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
Traffic Miti ation
(i) g
$50 000
$50000 GF
$50 0 (4-1)
00
(Cash)
(FY2001
(h) Street Improvements
$52500
Override Set-
$52500 (5 -0)
Aside) +
$25,000 GF
(Cash)
"This request is for the annual street - resurfacing program to allow properly maintain and repair
Lexington's streets, increasing their quality and safety. The request includes funding for 13,000 linear feet
of roadway, and also the resurfacing of the parking lot behind the Town Office Building. The following
streets are on the preliminary list for FY09: Byron Ave., Lockwood Rd., Rhodes Rd., Marshall Rd.,
Fessenden Way, Bowker Ave., Fern St., Hibbert St., Moon Hill Rd., Moreland Ave., Audubon Rd., and
Shade St. The $525,000 includes $500,000 for street resurfacing from the FY2001 override plus an
additional amount of $25,000 to mirror the statutory growth in the levy limit allowed under
Proposition 2 1 /2 over the past two years. It is proposed that a 2.5% increase occur on an annual basis."
[Brown Book, Page XI -14]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
Traffic Miti ation
(i) g
$50 000
GF (Free
Cash) 1
$50 0 (4-1)
00
"This is the second of four requests planned to support activities of the Traffic Mitigation Group [TMG].
These funds will be used to collect data, perform analyses, review proposals and make recommendations
for traffic improvements town wide. There are 14 Town owned traffic signal installations, and several
locations where signals may be considered in the future. Insuring compliance with current standards and
updating operational sequences to optimize efficiency will have a positive impact on traffic safety and
vehicle fuel usage. Determining the need, or lack thereof, for new signals will promote public safety by
documenting the adequacy of intersections relative to present and anticipated usage. Projects will be
developed and construction costs will be estimated for future capital requests." [Brown Book, Page
XI -14]
Last year, this Committee urged the TMG to follow an incremental approach to their study. In FY2008,
the group investigated Hartwell Avenue. The FY2009 monies will be used to study the Massachusetts
Avenue corridor from Pleasant Street to Maple Street.
37
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(k) Police &Fire /EMS Mobile
$156 000
$195,262 GF
00
156 0 (5-0)
Com p uterization
(Debt) +
(j) Replacement of Rescue 2
$20000
$4,738
$20000 (5 -0)
2004 ATM
Art. 17
"Funds are requested to replace Rescue 2, currently the backup ambulance for the community. Rescue 2
has gone more than 100,000 miles, operating continuously since being obtained by the Lexington Fire
Department in 2002 as the primary ambulance. If approved for funding, this vehicle will become the
primary ambulance and the other ambulance (currently Rescue 1) will become the secondary ambulance
and be expected to respond to 750 calls per year." [Brown Book, Page XI -6]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(k) Police &Fire /EMS Mobile
$156 000
GF (Debt)
)
00
156 0 (5-0)
Com p uterization
"This is a joint proposal by the Police and Fire /EMS Departments. The project is designed to improve the
technology available to first- responder units. Most fire vehicles currently do not have access to
computers, and police cruisers contain lightweight Dell laptops that cannot withstand constant use in a
mobile environment. New durable, accessible laptops will allow all first- responders to have access to GIS
and the Internet to aid the delivery of emergency services. Fire Department personnel will have
immediate access to:
• All Fire Computer Aided Dispatch (CAD) /Records Management Systems (RMS);
• Hydrant locations;
• GP S;
• Identification of hazardous sites, hazardous materials and the appropriate response to these threats;
• Floor plans for schools and commercial facilities;
• Full Internet access for live video, weather information on -line;
• Emergency contact phone numbers; and
• Software to create inspection reports on the scene.
"Police Officers will have complete access to:
• CAD /RM S systems;
• Registry of Motor Vehicles;
• Board of Probation;
• Gun licensing, domestic violence orders, and parole information;
• Traffic citation reports;
• Police incident reports;
• Incident location history and police log notes;
• Internet access with live video, and e -mail.
[Brown Book, Page XI -7]
38
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(1) Permit Tracking Software
$100,000
GF (Debt)
$10000 (5 -0)
"This request is for a new software system that will provide the Town of Lexington with a cost - effective
means of integrating, automating and managing the various permit, license, and development processes,
and provide fast, easy access to all parcel and project information. Currently, there is no integrated system
for managing and tracking of permit, license, and development processes, and each department maintains
separate databases resulting with no connectivity between departments. The Building, Planning, Zoning,
Fire, DPW /Engineering, Conservation, and Health Department staff manage processes and functions
independently, which makes tracking, information sharing, and internal /external communication difficult.
This project also relates to the on -going Records Management and GI S capital projects in that the
permitting software proposed can be fully integrated with the software that supports these other
activities." [Brown Book, Page XI -7]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(m) Town /School Phone
$3000
GF (Free
$3000 (5-0)
stem Needs Assessment
System
Cash )
"This project requests money to evaluate telephone system needs for the Town Office Building and the
School Department. The existing TOB telephone system is over 10 years old, becoming increasing
unreliable and expensive to maintain. New phone technologies, specifically Voice -over IP, could provide
cost savings, be more reliable, and improve customer service." [Brown Book, Page XI -16]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(n) Head End Equipment
$6000
GF (Free
$6000 (5-0)
Re Replacement
p
Cash )
"In the year 2000, the Town of Lexington, with the help of RCN, embarked on a project to connect all
Town and School buildings with a high -speed data network. School and Town operations depend on
access to a reliable network. This network "head end" is located offsite at the Liberty Mutual Building on
Massachusetts Ave. The head end equipment consists of firewalls, routers and switching devices that are
currently approaching the end of their useful life, leaving the network subject to prolonged downtime.
The proposed capital request is to replace some of the head end equipment in FY09. Future requests will
be made for additional equipment replacement and to relocate it to a Town owned building for increased
convenience and security." [Brown Book, Page XI -16]
Article 16:
Appropriatefor
Funds Requested
Funding
Source
Committee
Recommendation
$1
Water EF (Debt)
$1 (5-0)
Water
Distribution
Improvements
"This request is to replace approximately 7,500 linear feet of unlined iron pipe and other pipe sections
with high repair records. At this rate of funding, it is anticipated that no unlined water pipe will remain
39
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
after 2011. The objectives of this program are dependable high water quality, pressure, and volume for
domestic needs, commercial needs, and fire protection as well as minimization of water main breaks. The
Town has nearly completed the 1984 work plan to systematically replace or line all unlined water mains.
The preliminary goal for FY09 is to replace 5,500 linear feet of pipe in Waltham St. from Forest St. to
Marrett Rd. and other smaller sections of pipe town wide. After completion of the replacement program,
ongoing expenditures will be required to keep pace with the regular deterioration and any needed
modifications to the system." [Brown Book, Page XI -10]
Article 17:
Funds Requested
Funding
Source
Committee
Recommendation
Appropriatefor
Sewer
$1 200 0
00
Wastewater
$1 200 000 (5-0)
$1
Wastewater EF
(Debt)
$1,300,000 (5 -0)
Improvements
I
I
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(a) Wastewater System
$1 200 0
00
Wastewater
$1 200 000 (5-0)
Im p rovements
EF ( Debt )
"The goal is to rehabilitate approximately 7,000 linear feet of sanitary sewer infrastructure per year for
the foreseeable future. When the collection system is stressed by precipitation and other factors,
malfunctions occur which cause property damage and degrade the environment. These projects will be
combinations of slip lining, cured in place re- lining, and replacing existing lines. The area of focus under
this request is within the Upper Vine Brook Basin along School Street from Mass Avenue to Marrett
Road and Middle Street. Approximately 2,500 liner feet of 8" relay in School Street is proposed along
with spot repairs and smaller section relays throughout the sub - basin." [Brown Book, Page XI -11 ]
We anticipate that in each of the future years the funding request will be for about the same as this year's
amount.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
b Station U rades
O Pum p pg
$100 000
Wastewater
EF Debt
$100 000 (5-0)
"Lexington has 10 sewer pumping stations valued at over 6 million dollars. This is the second of five
requests upgrades and equipment replacement. The pump stations are evaluated every year to ensure they
are operating within design parameters. As the system ages motors and valves need to be replaced and
entryways need to be brought up to current OSHA Standards." [Brown Book, Page XI -11 ]
We anticipate that the funding request for the remaining three phases of the upgrades and replacements
will be for about the same as this year's amount.
40
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Article 18:
Appropriatefor
Funds Requested
Funding
Source
Committee
Recommendation
$835,000
$465 GF
$835 (5 -0)
School Capital
School Technolo
(a) Technology
(Debt) + $235
(Debt) +
$135 000
Projects and
Program
Pro ram
GF (Free Cash) +
(2005 ATM
$135,000
Art. 30A)
Equipment
2005 ATM Art.
30A
Project Description
Amount
Requested
Funding
Source
Committee Recommends
$46500 GF
School Technolo
(a) Technology
$60000
(Debt) +
$135 000
$60000 (5-0)
Program
Pro ram
(2005 ATM
Art. 30A)
"This request will fund equipment described in the department's long range technology capital plan,
including network equipment, information delivery systems for administration and instruction programs,
desktop and mobile computing, printers /peripherals and LCD projectors. The FY2009 project will
continue the funding for replacement of some of the oldest computers and related equipment, complete
the core upgrades to the school's LAN network, and provide more classroom instructional projectors to
support teaching. There are currently more than 2,000 desktop, laptop and server computers used daily by
students, instructional staff and administration. Some computers still in daily service are nearly eight (8)
years old and are no longer capable of running current versions of instructional software or providing
adequate access to required networked resources or software tools. These are no longer cost effective to
repair. This request includes minimum requirements and improvements in the following areas:
"1. Desktop Computing - $515,000: The original plan was designed to bring the district to a six (6) year
computer replacement cycle within an 8 year time frame (FY 07- FY14). The current request includes a
one time additional request in order to replace non - functioning computers more quickly. The focus is on
upgrading the necessary computers to support effective instruction and efficient operations, and to better
preserve equity of equipment between school buildings.
"2. Network Equipment - $ 20,000: Funds from previous capital requests have allowed the School
Department to upgrade the LAN network cabinet equipment throughout its school buildings. This request
is to finish the LAN, upgrade security and network access services for the district, and continue to build
out the managed wireless network in school building as needed to support instruction.
"3. LCD Projectors - $40,000: This request is to purchase 20 -30 additional permanently installed or
mobile LCD projectors in classrooms throughout the district.
"4. Information Delivery Systems - $15,000: Funds are requested to continue the upgrade and integration
of network services, including data warehousing, online storage, increasing administrative web
applications and improved access (e.g. VPN). In FY 08, interoperability between administrative
applications, improving overall district access to network applications, and upgrading our student data
systems (library, health, attendance, and student tracking) will be addressed. FY 09 funds are requested to
complete needed upgrades to the student record management system and to address Internet security
district wide." [Brown Book, Page XI -8]
"Printers /Peripherals [- $10,000] : To purchase new and replace old printers no longer repairable
throughout the district to support building and administrative needs." [Lexington Public Schools
41
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Department of Technology "FY 09 Capital Request ", Page 4; part of the Schools "FY 2009 -2013
Summary of Capital Improvement Projects, replacement for January 14, 2008]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(b) Pre -K -12 Master Plan
$15 5 000
GF (Free
Cash)
$15 5 000 (5-0)
"Funds are requested to produce a comprehensive Pre -K through 12 Facility Master Plan. This plan will
be produced through a complete assessment of the high school educational space and the adequacy of the
schools utility systems and support spaces in providing a suitable learning environment. The educational
space needs assessment will be developed through interviews with education professionals and
inspections of physical assets. In addition, Elementary School Master Plan will be updated and the Middle
Schools will be reviewed so that all information is on a current basis. This plan will be useful for
prioritizing and planning future capital projects to renovate schools and building systems in support of
changing enrollment forecasts and changing building conditions." [Brown Book, Page XI -13]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
c Food Service E ui ment
O q p
$55 000
GF (Free
Cash
$55 000 (5-0)
"This project will replace $400,000 worth of kitchen equipment over five years. Food Service is an in-
house restaurant providing healthy and fresh lunch options for students and staff. Currently, some school
kitchens function with unsafe and inappropriate household grade equipment. In addition, much of the
commercial grade equipment has survived well beyond its useful life and needs to be replaced for safety
reasons. During FY07 two school kitchens failed and satellite operations had to be put in place. Under
these circumstances food is less fresh and the potential for spoilage increases." [Brown Book, Page
XI -13]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(d) Classroom Furniture
$25 0
00
GF (Free
Cash)
$25 000 (5-0)
"Many school buildings that have not been renovated need to have classroom furnishings replaced. This is
the second year request. During the summer of 2007 the School Department utilized last year's $50,000
appropriation to move furniture donated and stored on site and off site to all of the schools within the
district, replacing old furniture with new or better furniture. The balance of those funds will be used to
purchase additional new furniture. The schools need cafeteria tables, desks, age appropriate chairs, and
teacher desks and chairs. Bowman, Bridge, Hastings, Estabrook, Central Office, and limited locations at
the other schools still require replacement of furniture." [Brown Book, Page XI -14]
42
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Article 19:
Appropriatefor
Public
Funds Requested
Funding
Source
Committee
Recommendation
$2
$2 GF
$2 (5-0);
00
$200 0 (5-0)
($2,228,750 +
(Debt) [$1,569,280
$579 (5 -0 if not
Facilities
additional $579,550
unconditional;
CPAF under Art. 9(q))
for sub - element (k)
$579
Art. 30A
Capital
if not CPAF)
conditional] +
Projects
$23s,000 cF
(Free Cash) +
$153 GF
(Cash) + $270
2005 ATM
Art. 30A
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(a) Extraordinary Repairs and
$200 000
$1,019,280 GF
00
$200 0 (5-0)
Remodeling (Student Lockers)
$16000
GF (Debt)
$16000 (5 -0)
(Bowman /Estabrook)
2005 ATM
"This project will install student lockers in the corridors at the Bowman and Estabrook schools. This will
complete the installation of lockers at all elementary schools before September of 2008 as directed by the
Lexington Fire Department to reduce flammables in the school corridors." [Brown Book, Page XI -8]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(c) System -wide School
$200 000
$1,019,280 GF
00
$200 0 (5-0)
(b) Phase 2 Mechanical
$1 290 000
(Debt) +
$270 720
$1 290 000 5 -0 )
(
S (Clarke)
stem Re lacement
y p
2005 ATM
Art. 30A
"This project will continue the conversion of the Clarke Middle School from electric heat to natural gas.
The 2007 annual town meeting funded the engineering and design of the new heating system and the
installation of rooftop units. This will continue the installation of the new equipment. An additional
appropriation of $300,000 will be required for FYI to complete the project." [Brown Book, Page XI -9]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(c) System -wide School
$200 000
GF (Debt)
( )
00
$200 0 (5-0)
Buildin g s Roofin g Renovations
"This project will renovate approximately 20,000 square feet of roofing to extend the useful life of the
system. This may require removing sections of roof, re- insulating, and reapplying new roofing material.
School building roofs are in various points of their life cycle. A roofing assessment to be done in 2008
will benchmark the roofs, document existing conditions, identify renovation efforts to extend the useful
lives of the roof, and determine when roofs will need replacement." [Brown Book, Page XI -9]
43
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(d) Auditorium Remodeling
$125 000
GF (Debt)
( )
$125 0 (5-0)
00
Diamond
"The Diamond Auditorium is in need of repair and updating. The stage lighting, curtains and pulley
system are all beyond their useful life and require replacement. Both safety and aesthetics need to be
addressed in the auditorium. The electrical system needs to be completely replaced. Classes held in the
auditorium are dimly lit, and parts are no longer available for the lighting system and fixtures. Lighting is
minimal for productions and presentations on the stage. The drapery pulley system is chained in place due
to age of the equipment and is no longer operable." [Brown Book, Page XI -9]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(e) Extraordinary Repairs
$650
GF (Debt)
)
00
$650 (5-0)
Clarke & Diamond
"The Clarke and Diamond Middle Schools are in need of extraordinary repairs including:
At Diamond:
• Work was not completed in various rooms, leaving a clearly unfinished appearance with the threat of
future problems.
• In Computer Room 172 the lower part of one exterior wall was moved so that wiring for the computers
could be installed. A 12 -inch opening at the top of a 3 -foot wall needs finishing and painting.
• New cafeteria doors were never installed during the renovation. The old doors are difficult to keep
propped open.
• The exterior fagade above all entrance doors in the new wing is not complete. The spaces above these
entrances are currently covered with roofing material.
• The security system has not been completely installed and was never activated. The security system has
been inactive since 2001.
• The spalling of the exposed edge of the concrete roof deck was not repaired and painted.
• Only one coat of paint was applied to almost every surface. Consequently, tape or other adhesives
remove the paint down to the wallboard.
• Lab benches have panels that were never installed.
• Safety mats were not purchased for gym the walls, as in the original plan. These are needed during
basketball games and in physical education classes.
At Clarke:
• Science supply room doors were never completed during the 2004 renovations.
• The outside doors to the school were not repaired and repainted.
• Gymnasium lighting needs to be updated.
[Brown Book, Page XI -9]
44
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(f) Multi - Disciplinary Support
$650
GF (Free
$650 (5-0)
Team (MST Construction (High
)
$80 000
Cash )
$80 000 (5-0)
School
"MST Therapy rooms are required for three full time therapists. This project will construct three (3)
rooms for private consultations with students and families, provide a private work area to be shared by the
three therapists, and co- locate the therapists with the department director. The MST department currently
uses a classroom area that lacks private spaces that are required for confidentiality." [Brown Book, Page
XI -13]
The MST program provides services that enable some students to avoid placement out of district. It is not
only more cost effective, but more appropriate for students to be educated in their local community. This
Committee encourages the expenditure to provide adequate space reconfiguration for this program.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(g) Safe Parent Pick Up and
$650
GF (Free
$650 (5-0)
Parkin g(Bridge )
& Estabrook
Cash )
"Currently, Bridge School uses cones to funnel cars for student pick up in front of the school. This project
would study the traffic patterns at the school and design improvements to improve the safety of the
process. This project will also complete the implementation of the Estabrook Safe Parent Pick Up and
Parking study and construction funded in FY 2008 for $50,000." [Brown Book, Page XI -13]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(h) Remove Estabrook Oil
$50 000
GF (Free
$5000 (5-0)
Tank
Cash)
"Estabrook, Hastings, and the old Harrington building each have single wall underground oil storage
tanks over 45 years old. The aging tanks are an increased risk of leaking fuel oil. Massachusetts offers
50% reimbursement to remove one tank per year. Funding is requested to remove the Estabrook tank in
2009 during the repaving project." [Brown Book, Page XI-13]
The $50,000 along with the State's partial reimbursement would include replacing the oil tank, but the
DPF is also looking to switching to using gas. There is a preliminary response from the utility that they
would bring gas to the building at no cost to the Town and provide a rebate on the gas -usage cost as an
incentive to making the switch. It is understood that the $50,000 appropriation still with the State's
partial reimbursement would also be sufficient to cover a remove - and - switch -to -gas approach, which
would need to include the costs associated with changing the furnace, etc., to one that is gas fired.
Project Description
Amount
Requested
Funding
Source
Committee Recommends
(i) Building Envelope
$153,750
GF (Cash)
$153,750 (5 -0)
"The 2003 -2004 Statement of Values set the value of Town Buildings at $36.4 million exclusive of
school buildings. This annual program funds projects that are considered vital to maintain and eliminate
safety hazards. Many of these projects also have a considerable impact on future operating and capital
costs. This Building Envelope proposal also continues to improve Americans with Disabilities Act (ADA)
45
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
accessibility standards in public buildings, like ramps, entrances, doors, doorways, restrooms, and signs.
The Selectmen's Building Finance Advisory Committee (BFAQ recommended many of the items.
"FY2009 proposed projects [see Articles 9(k), (l), & (m) for the proposed $212,500 of CPA funded
elements which make up the balance of this $366,250 effort for FY2009J:
1. Westview Cemetery Building - Replace asphalt shingle and flat roofs, paint and refurbish office area -
$30,000 (tax levy);
2. $57,500: East Lexington Fire Station - Install air conditioning system - $29,500 (CPA), Replace storm
windows - $18,000 (CPA), Exterior painting - $10,000 (tax levy);
3. $175,000: Town Offices Complex
a) Town Office Building (TOB), Cary Hall, Police Station (LPD) gutter, copper ridge vent and
downspout repair /replacement - $75,000 (CPA),
b) Exterior painting TOB, Cary Hall, LPD - $30,000 (tax levy),
c) New storm windows Cary Hall - $20,000 (CPA),
d) Design for ADA accessible bathrooms & signage TOB - $70,000 (CPA),
4. Munroe Cemetery - Replace Service Buildings - $35,000 (tax levy)
5. Miscellaneous as- yet - identified needs - $48,750 (tax levy)
"The $153,750 in tax levy funds represents an informal earmarking of the $150,000 voted for building
repairs in the June, 2006 override plus a factor of 2.5% to mirror the 2.5% annual growth in the levy limit
authorized by Proposition 2 1 /2. It is proposed that this amount increase by 2.5% annually beyond FY09."
[Brown Book, Page XI -16]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
Fire Head uarters Redesi n
(k) q g
$579,550 if
GF (Free
Cash)
$40 0 (5-0)
00
(j) Munroe Fire Prevention
not CPAF
GF ( Debt)
)
579,550 (5 -0 if not CPAF under
S
System
y
under
Art. 9 (q))
Art. 9(q)
See Article 9(q) for the discussion of this project. [Brown Book, Page XI -8]
Project Description
Amount
Requested
Funding
Source
Committee Recommends
Fire Head uarters Redesi n
(k) q g
$40 000
GF (Free
Cash)
$40 0 (5-0)
00
"This request would fund a study of the use of the building to make recommendations on how to better
utilize the existing space and /or how to maximize benefits of an addition to the current structure. The
current Fire Station HQ building at 45 Bedford Street, designed in the middle of the last century, meets
the basic needs of emergency response but does not accommodate today's administrative and service
demands. Over the course of the last few years a full -time Administrative Assistant, a full -time Fire
Inspector and a part -time Municipal Clerk have been added to the Fire /EMS Department staff, but no
adjustment has been made in office space to allow them to perform their daily administrative tasks
efficiently. In addition, the existing bays are not sufficient to staff and maintain 2 ambulances at peak
efficiency." [Brown Book, Page XI -14]
Based on its merits and eligibility, this Committee would have preferred that this request had been
supported by the CPC for CPA funding —which would reduce crowding in the operating budget, and
allow State matching funds to be used (reducing the burden on the Lexington taxpayer).
Wo
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Project Description
Amount
Requested
Funding
Source
Committee Recommends
Rescind Prior
Unknown if
Debt
$179 (3 -0)
(1) Senior Center Design,
not CPAF
GF (Debt)
Pending CPC Decision
Renovation and Expansion
p
under
Art. 9(h)
See Article 9(h) for the discussion of this project. "if CPA funds are not approved for this project it may
be proposed for funding in this article..." [Town of Lexington Warrant to the 2008 Annual Town
Meeting, Page 19]
Article 23. 0
Amount for
Rescission
Original Funding
Source
Committee
Recommendation
Rescind Prior
8179
Debt
$179 (3 -0)
Borrowing
Authorizations
"To see if the Town will vote to rescind the unused borrowing authority voted under previous Town
meeting articles; or act in any other manner in relation thereto."
"DESCRIPTION: State law requires that Town Meeting vote to rescind authorized and unissued debt
which is no longer required for its intended purpose." [Town of Lexington Warrant to the 2008 Annual
Town Meeting, Page 20]
Two rescissions are proposed under this Article.
1. Against 2005 ATM Article 30B (White House Design & Plan). $240,000 had been
authorized. Of that, $86,000 had been borrowed of which $85,902 has been expended.
The rescission would of the $154,000 that had not been borrowed.
2. Against 2005 ATM Article 32C (Traffic Signal Improvement). $100,000 had been
authorized. Of that, $75,000 had been borrowed of which $63,519 has been expended.
The rescission would be of the $25,000 that had not been borrowed.
Note: No- longer- needed cash balances from issued debt are not a subject for rescission. Those are
normally proposed to Town Meeting for appropriation to later Capital Articles. There are 5 such cases
before this Town Meeting: Articles 15(b), 15(f) (which proposes to use the $11,481 available cash
balance from the Article which is the subject of the 2 " of the above rescissions), 150), 18(a), & 19(b).
(This report now shows the details for each Article and, if applicable, sub - elements, of all funding
sources, including such proposed uses of available cash balances from prior Capital Articles.)
47
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Article 28:
Appropriate
Funds Requested
Funding
Source
Committee
Recommendation
$60
GF (Free Cash)
$60 (5 -0)
For Authorized
Capital
Improvements
"Additional funds will be requested to complete the reconstruction of the Center Basketball Court."
[Town of Lexington Warrant to the 2008 Annual Town Meeting, Page 22]
At the 2007 Annual Town Meeting, under Article 29, $215,000 was appropriated as follows:
(a) $85,000 to engineer and reconstruct the double basketball court at the Center Recreation Complex.
The project will include grinding down the existing basketball courts, address drainage, court
reconstruction and install new standards, backboards, rims and site amenities.
(b) $130,000 to grind and rebuild the Valley Road tennis courts, replace the tennis court fence and to
purchase site amenities.
After the $25,000 architect & engineering cost, $190,000 was available for construction. Both projects
went out to bid as a package and closed on September 12, 2007. Three vendors responded to the bid and
the prices came in with a range from $230,000 to $257,400. The Town had to reject all three bids due to
insufficient funds.
This request for additional funding is expected to be sufficient to permit contracting for both projects. The
project will be rebid on April 14, 2007, with a close date of the 24th.
Article 48:
Funds Requested
Funding
Source
Committee
Recommendation
Munroe School
Disposition
None
Not Applicable
Postpone Indefinitely
(s -o)
"To see if the Town will vote to authorize the Selectmen to sell or lease the Munroe School building to a
buyer or lessee approved by the Selectmen; or act in any other manner in relation thereto.
"DESCRIPTION: This article is a placeholder to deal with the Munroe School in the event that an
agreement relating to the disposition of the school can be reached." [Town of Lexington Warrant to the
2008 Annual Town Meeting, Page 30]
We do not see that it will be possible to have done both due diligence on the matter of the Munroe School
Building and providing full information before the end of this Town Meeting including, if a subsidized
sale is the outcome, the short- and long -term financial ramifications of such a sale.
We, therefore, expect just an update to Town Meeting on the status of all matters related to any
disposition of the Munroe School building and then a move to postpone indefinitely.
CAPITAL EXPENDITURES COMMITTEE REPORT TO 2008 ATM
Summary of Warrant Article Recommendations (continued)
Abbreviations: CPAF = Community Preservation Act Fund; EF = Enterprise Fund;
RE = Retained Earnings; GF = General Fund; TBD = To Be Determined;
ATM = Annual Town Meeting
Continued from inside of front cover
Art.
Description
Request
CEC
Recommended
Funding Source
17
Sewer Improvements
17(a)
Wastewater System Improvements
$1,200,000
$1,200,000
Wastewater EF Debt
17(b)
Pump Station Upgrades
$100,000
$100,000
Wastewater EF Debt
18
School Capital
18(a)
Technology
$600,000
$600,000
GF (Debt) ($465,000) + GF (2005 ATM
Art. 30A) $135,000
18(b)
Pre -K -12 Master Plan
$155,000
$155,000
GF Free Cash
18(c)
Food Service Equipment
$55,000
$55,000
GF Free Cash
18(d)
Classroom Furniture
$25,000
$25,000
GF Free Cash
19
Public Facilities Capital
19(a)
Install lockers - Bowman /Estabrook
$160,000
$160,000
GF Debt
19(b)
Mechanical Systems Replacement, Phase 2 (Clarke)
$1,290,000
$1,290,000
GF (Debt) ($1,019,280) + GF (2005 ATM
Art. 30A ) (($270,720
19(c)
School Buildings Roofing Renovation
$200,000
$200,000
GF Debt
19(d)
Auditorium Remodeling - Diamond
$125,000
$125,000
GF Debt
19(e)
Extraordinary Repairs - Clarke /Diamond
$65,000
$65,000
GF Debt
19(f)
Multi -Disci linar Support Team Construction (High School
$80,000
$80,000
GF Free Cash
19
Safe Parent Pick Up and Parking
$65,000
$65,000
GF Free Cash
19(h)
Remove Estabrook Oil Tank
$50,000
$50,000
GF Free Cash
19(i)
Building Envelope
$153,750
$153,750
GF Cash
19(j)
Munroe Fire Preventation System
$579,550
$579,550
GF Debt if not CPAF under 9
19(k)
Fire Headquarters Redesign
$40,000
$40,000
GF Free Cash
19(I)
Senior Center Design, Renovation and Expansion
Unknown
Pending CPC
Decision
GF (Debt) [if not CPAF under (9(h)]
28 Supplemental Appropriation 2007 ATM /Article 29 (Center $60,000 $60,000 GF (Free Cash)
Basketball Court
48 Munroe School Disposition None Postpone
Indefinite)
W•