HomeMy WebLinkAbout2011-ATM-CEC-rpt (supplement & errata)CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT & ERRATA REPORT TO 2011 ATM
CAPITAL EXPENDITURES COMMITTEE
TOWN OF LEXINGTON
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SUPPLEMENT &ERRATA
TO THE
REPORT TO THE 2011 ANNUAL TOWN
MEETING
Released March 17, 2011
ReleasedA P ril 10, 2011
Submitted by:
Charles Lamb, Chairman
Ted Edson, Vice - Chairman
William Hurley
David G. Kanter
Shirley Stolz
To conserve paper, this publication starts on the inside of this cover
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT & ERRATA REPORT TO 2011 ATM
This publication updates our original report to reflect changes in information
since it was prepared and to correct two identification errors.
1. Changes Before Town - Meeting Action. These changes affect both the primary write -up on
the indicated pages in our original report and, where applicable, the corresponding entry in the
Summary of Warrant Article Recommendations (on the insides of the covers of that report).
a. Page 8:
(1) Appropriation under Article 10(i) (South Lexington Transportation Master Plan) was
withdrawn as it was a duplication of a prior -year appropriation. Also, Town Meeting needs to
appropriate the remaining project cost under Article 13(f) (High School Roof Repair)-to
include the amount anticipated from the Massachusetts School Building Authority (MSBA).
(2) Revised the title of the next -to -last column to clarify it identifies other (i.e., additional)
non - appropriated funding.
(3) Appended is an updated sheet for pages 7 (on which there is no change) & 8.
b. Pages 15 -18: Because of the two changes to the FY2012 request cited in a(1) above—
which caused a net increase to that request:
(1) Page 15, Last Bullet, Line 8: The "81 %" became "78 % ".
(2) Page 16 & 17: Those two entries are changed in the table.
(3) Page 18, 1 St paragraph: The correct name and acronym for the committee formed to
propose a use of the Busa land were `Busa Land Use Proposal Committee" and "BLUPC ".
(4) Appended are updated sheets for pages 15 -18.
c. Page 34, 1 St paragraph: Correct "restoration of the fountain in the Hayes (Minuteman)
statue ($15,000)" to "$15,000 for the restoration of the fountain that's beneath the Minuteman
statue all of which is in memorial of Francis B. Hayes "
d. Page 38, Updated summary for Article 10, including the revised fund sources and the
withdrawal of sub - element (1):
Article 10: Appropriate
for Municipal Capital
Projects and
Funds
Requested
Funding
Source
Committee
Recommends
$3
$2 GF (Debt) + $247,954
Approval (5 -0)
Equipment
(plus
GF (Free Cash) + $846,602 GF
Miti ation SF
g
$700
(Cash) + $145,100 Water EF
Chap. 90
(RE) + $66,000 Traffic
State Aid for
Mitigation SF + $42,046 Surplus
a total of
Prior -Year Appropriations
$4,197,702)
e. Page 40: Updated summary for Article 10(i):
Project Description
Amount
Requested
Funding
source
Committee Recommends
(i) South Lexington
None
Traffic
Indefinite Post onement
p (5-0)
Transportation
Trans ortation Master Plan
Miti ation SF
g
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT & ERRATA REPORT TO 2011 ATM
f. Page 42: Updated summary for Article 10(0):
Project Description
Amount
Requested
Funding Source
Committee Recommends
Park Im rovements — Athletic
(o) p
$3 GF
$42,585 GF (Free
Fields
$5000
Cash + $7,415
)
Approval (5-0)
pp
contribution which
$1
1999 ATM /Art. 30
g. Page 43: Updated summary for Article 10(p):
Project Description
Amount
Requested
Funding Source
Committee Recommends
$4,413,572 (expect
$3 GF
$53,369 GF (Free
$381,221 as MSBA
(Debt) (includes
Cash) + $17,326
contribution which
$1
2009 ATM /Art. 20
would reduce the
candidate for
+ $14,091
GF (Debt) to
exclusion) +
2007 ATM /Art. 3 lb
(p) Firefighter Protection Turnout
$845 GF
+ $2,217
total used to about
WOO
2008 ATM /Art. 15b
Approval
pp (5-0)
Gear
Ge
$165 GF
+$812
(Cash)
2009 ATM /Art. 15a
+$98
2005 ATM /Art. 30b
+$87
2007 ATM /Art. 13c
h. Page 45: Updated summary for Article 13, including the revised request under
sub - element (f):
Article 13: Appropriate
for Public Facilities
Capital Projects
Funds Requested
q
Funding
Source
Committee Recommends
$4,413,572 (expect
$3 GF
(See Below)
$381,221 as MSBA
(Debt) (includes
contribution which
$1
would reduce the
candidate for
GF (Debt) to
exclusion) +
$3,021,779 and the
$845 GF
total used to about
(Free Cash) +
$4
$165 GF
(Cash)
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT & ERRATA REPORT TO 2011 ATM
i. Page 48: Updated summary for Article 13(x:
Project Description
Amount Requested
Funding Source
Committee Recommends
$82,122
$998,000 (expect
Approval
pp 5 -0 ( )
Capital
Improvements
$381,221 as
(5-0)
(f) Lexington High School
g
MSBA
contribution which
GF (Debt)
roval
Approval
r
Roof Re air
Repair
would reduce the
total used to
$616,779)
j. Page 54: Updated summary for Article 19:
Article 19: Rescind
Prior Borrowing
Authorizations
Amount for
Rescission
Original Funding
Source
Committee
Recommends
$82,122
Debt
Approval
pp 5 -0 ( )
Capital
Improvements
$7 300
(5-0)
2007 ATM /Art. 13C
(DPW Equipment) +
$29,822
2008 ATM /Art. 15B
(DPW Equipment) +
$45,000
2009 ATM /Art. 20
(Street Acceptance,
Pitcairn Place)
k. Page 56: Updated summary for Article 25:
Article 25: Appropriate
for Authorized
Funds Requested
Funding
Source
Committee Recommends
None
Not Applicable
Indefinite Postponement
Capital
Improvements
(5-0)
2. Changes Based on Town - Meeting Actions. (These do not affect our report to Town
Meeting, but are provided for your information.)
a. Page 13, Table: As Town Meeting didn't support the $30,000 request under Article 8(c)
(Leary Property Planning Funds), that increases each of what had been our "Projected End -of-
FY2012 Balance ", "Estimated Total Available for FY2013 ", and "Estimated Discretionary
Funding Available in FY2013 with Surcharge at Current Percentage" by that amount. (That
makes the last amount $4,511,316.)
b. Pages 8 & 17, Tables: Not supporting Article 8(c) revises on both of those updated pages
provided herein what had been the total FY2012 Request so as potentially to be the FY2012
Approved amount of $13,350,937; and on the updated Page 17, potentially to be a 5 -year total
(NOT considering TBDs) of $108,137,949.
3
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT & ERRATA REPORT TO 2011 ATM
The Mission of the Capital Expenditures Committee
From the Code of the Town of Lexington ( §29 -13):
A. Each year the Capital Expenditures Committee shall request and receive from the
Town boards and departments a list of all capital expenditures that may be required
within the ensuing five -year period. The Committee shall consider the relative need,
timing and cost of these projects, the adequacy thereof and the effect these
expenditures might have on the financial position of the Town.
B. The Committee shall prior to each annual meeting for the transaction of business
prepare, publish and distribute by making copies available at the office of the Town
Clerk and at Cary Memorial Library, and by mailing or otherwise distributing to
each town meeting member, a report of its findings, setting forth a list of all such
capital expenditures together with the committee's recommendations as to the
projects that should be undertaken within the five-year period and the approximate
date on which each recommended project should be started. This publication may be
combined with and distributed at the same time as the Appropriation Committee
Report.
From the Code of the Town of Lexington ( §29 -26):
...the Capital Expenditures Committee shall state whether it endorses each
recommendation of the Community Preservation Committee.
How to Read This Report
Our report is divided into four sections:
• An overview of capital projects in Lexington;
• Presentation of a five -year capital budget;
• Spending history and general capital plan for each department and program; and
• This year's capital articles.
Where our narrative includes a "See Article ", it is referring you to that Article in the last section
"Warrant Article Analysis and Recommendations ". In that section you will find:
We have quoted from the Town's or a Town Committee's documentation for each of the
Articles on which we are reporting. If we believe that quote has both adequately
described the proposed work and satisfactorily made the case for the Town's need, at
least for the purpose of your deliberations which is often the case you will not find us
paraphrasing or otherwise reiterating either of those matters in this report. However,
additional narrative is included if we don't feel that is the case.
Our Committee's recommendations and how we voted are shown only in the boxed
header for each Article and, if applicable, in any sub - elements unless there are further
comments on our recommendation. If there are such comments, they will be in italics at
the end of the text below the boxed header.
Our oral report on Town Meeting floor will verify our written report and present any new information not
available as of this writing. When we report on a capital article on Town Meeting floor during the
deliberations, a committee member will provide the committee's recommendation and, if applicable,
comments related to that recommendation.
7
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT & ERRATA REPORT TO 2011 ATM
Summary of FY2012 Capital - Budget Requests
Art.
Requests
Tax Levy
Debt Cash'
Enterprise
Funds
State Chap. 90
(Roads)
Approp. &
Auth. Other
Total
Non - Approp.
Other
CEC
Recommends
Pubic Works
7(a)
Compost Facility Culverts
$65,000
$65,000
$65,000
7(b)
Compost Facility Green -Waste Study
$52,000
$52,000
$52,000
10(b)
DPW Equipment
$365,000
$120,100
$485,100
$485,100
11
Wastewater Improvements
$1,300,000
$1,300,000
$1,300,000
10(h)
Hydrant Replacement
$25,000
$25,000
$50,000
$50,000
10(d)
Sidewalk Improvements
$200,000
$200,000
$200,000
10(j)
Street Improvements
$846,602
$700,000
$1,546,602
$1,546,602
10(c)
Storm Drain Improvements
$500,000
$500,000
$500,000
10(i)
South Lexington Transportation
Master Plan
$0
$0
$0
10(n)
Watham St Pedestrian Safety
Improvements
$66,000
$66,000
$66,000
10(I)
Comprehensive Watershed
Stormwater Management
$50,000
$50,000
$50,000
10(a)
Dam Repair -Phase 1
$270,000
$270,000
$270,000
10(m
Town Wide Traffic Signalization
$42,000
$42,000
$42,000
10(k)
Westview Cemetery
Irrigation -Phase III
$35,000
$35,000
$35,000
8(e)
Battle Green Monument Restoration
1
1 $50,0001
1
1
1 $50,0001
1 $50,000
14
Street Acceptance - Frances Road
1 $200,0001
$200,0001
1 $200,000
Economic Development
8(f)
Battle Green Master Plan
Implementation
$50,000
$50,000
$50,000
Police /Fire
10(p)
Firefighter Protection Turnout Gear
$88,000
$88,000
$88,000
10(e)
Replace Ambulance
$240,000
$240,000
$240,000
Recreation
9
Town Pool Renovation
$165,000
$165,000
$165,000
10(o)
Park Improvements- Athletic Fields
$50,000
$50,000
$50,000
8(g)
Center Playfields Drainage -Phase II
$911,863
$911,863
$911,863
Miscellaneous Municipal
8(a)
Town Clerk Archives & Records
Management/Conservation
$150,000
$150,000
$150,000
10(f)
MIS Tech Improvement Program
$165,000
$165,000
$165,000
10(g)
Electronic Document Management
Sys
$410,000
$410,000
$410,000
8(c)
Leary Property Planning Funds
1
1 $30,0001
1
1
1 $30,000
$0
Schools
12(a)
Technology
$502,000
$235,000
$737,000
$737,000
12(c)
Classroom Furniture
$150,000
$150,000
$150,000
12(b)
Food Service Equipment
$34,000
$34,000
$30,000
$64,000
Facilities
13(a)
Bridge & Bowman Renovation DD &E
$280,000
$280,000
$280,000
13(b)
Estabrook School Feasibilty and
Related Street Access Improvements
$1,150,000
$1,150,000
$1,150,000
13(f)
High School Roof Repair
$998,000
$998,000
$998,000
13(d)
School Improvement Projects
$325,000
$320,000
$645,000
$645,000
13(h)
School Paving Program
$50,000
$50,000
$50,000
13(c)
School Bldgs Envelope & Systems
$300,000
$300,000
$300,000
13(j)
Municipal Bldgs Envelope & Systems
$165,572
$165,572
$165,572
13(i)
Diamond Modular Extraordinary
Repairs
$75,000
$75,000
$75,000
13(I)
Library Mat'I Handling System Design
$100,000
$100,000
$100,000
13(e)
Clarke Paving Improvements
$125,000
$125,000
$125,000
13(g)
Hastings School Playground
Expansion
$75,000
$75,000
$75,000
13(k)
Repair Fire Station (Headquarters)
Floor
$450,000
$450,000
$450,000
8(b)
East Lexington Fire Station
Equipment Doors
$60,000
$60,000
$60,000
Community -Wide (CPA Funded)
8(d)
LexHAB Set -Aside Housing
Acquisition
$450,000
$450,000
$450,000
8(i)
Vynebrook Village Drainage
$364,800
$364,800
$364,800
8(h)
Muzzey High Condominium
Association- Window Replacement
Totals
$0
$0
$0
$6,239,000 4,448,837 1,610,100 1 $700,0001 $383,0001 13,380,937 30,000 13,380,937
All types (including set -aside for roads from FY2001 Override); see the Summary on the inside of the covers or the Warrant Article Analysis for the specific types.
2 Originally requested at $125,000, but withdrawn as duplication of prior -year funding.
3 Not shown are $150,000 for the CPC's Administrative Budget (Article 8(I)), $974,600 for the 2st -year debt service on the bond for the FY2010 purchase of the Busa -Farm eland
(Article 8(j)), $1,300,604 to cover the 2nd payment on the FY2011 purchase of the Cotton -Farm land (Article 8(k)), and $124,057 for debt service using State reimbursement for
school upgrade project (Article 22).
4 Originally requested at $273, 915, but applicant withdrew its request on March 15, 2011.
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT & ERRATA REPORT TO 2011 ATM
$117,000 in FY2012 under the DPW Compost Facility Revolving Fund for two Capital projects, we are
including it in this report.
One request is for the replacement of three deteriorated culverts under the access road to the Hartwell
Avenue Compost Facility. (See Article 7(a)). The second request is for an assessment of the viability of
the Hartwell Avenue Compost Facility as a site for a privately operated, anaerobic, "green waste"
processing facility. (See Article 7(b))
Small - Ticket Projects
Small- ticket capital projects are funded from the tax levy and do not qualify as big- ticket projects.
Generally, they cost between $25,000 (the minimum qualification for consideration as a capital
expenditure except for those funded by the CPF) and $1 million, and represent projects that should be
funded on a regular, timely basis to maintain Town infrastructure. With the creation of the Department of
Public Facilities as well as the Building Envelope "set- aside" passed in the June 2006 operating override,
a new emphasis has been placed on continual infrastructure maintenance —a move that this Committee
naturally applauds. As that Building Envelope "set- aside" was scaled for just the Municipal buildings (see
Article 130) for this year's request, which now includes systems along with the envelope), we were also
pleased to see a parallel "set- aside" for the Schools buildings in FY2010 (see Article 13(c) for this year's
request, which also now includes systems). In this respect, we continue to work closely with the stewards
of our assets to prioritize, plan, and project such work for a period of five years or more. In the FY2012
capital budget, requests have also been made for new capital renewal "programs" in the areas of School
Building Flooring and Systemwide School Window Treatment (see sub -items within Article 13(d) for this
year's request) and in School Paving (see Article 13(h) for this year's request).
Five -Year Capital Plan
The table on the next two pages summarizes the Town's five -year capital plan that this Committee is
submitting for Town Meeting consideration. It reflects the FY2012 amounts whose appropriation we
expect to be requested at the 2011 ATM as addressed in this report and the contemplated
FY2013- FY2016 requests. We started with what is shown in the Brown Book, Page XI -18. Those
requests have been updated based on any later information we received and we have made numerous,
additional, entries in the out years where this Committee feels funding might well be requested based on
earlier studies, design & engineering work, or the existence of a multi -phase project; but where, to our
knowledge, there is, often no formal position taken by the Town. In that vein, there are important
caveats to that table:
Please see the footnotes for some information on the status of one or more of the entries.
As noted earlier in the Executive Summary, there are a very -large number of Big- Ticket
Projects facing this Town in the near future whether for funding by the GF (either within
levy or more likely via excluded debt, if approved by the voters) or the CPF and not all of
them are shown in the out -years of this five -year plan (e.g., addressing the roadway
infrastructure needs, as just one example). Even without the values of the TBD entries
which will inevitably total many millions of dollars once determined the total of the now -
cited out -year items in our table is $95.2 million. That total for those 4 years is, on average per
year, 78% more than the FY2012 request. Even with some successful debt- exclusion
referendums, that will likely require major reprogramming of those out -year projects. While
this Committee appreciates the Town's concern about citing a very preliminary estimate for a
project whose scope and timing are not at all well defined at this point in time such that any
such number or timing may become contentious when later, better - defined, dollar values,
execution dates, and planned funding sources are developed this Committee finds the
current approach untenable when there's a prescribed need to present, evaluate, and make
recommendations on the Town's five year capital needs. We continue to urge the Town to
present a prioritized and time - phased list of such Big- Ticket Projects and indicate the plan
for funding of its current best -guess of the likely costs.
15
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT & ERRATA REPORT TO 2011 ATM
FIVE-YEAR CAPITAL PLAN (FY2012-FY2016)1
Capital Project Re
(b executin department)
FY2012
Re
FY2013
Plan
FY2014
Plan
FY2015
Plan
FY2016
Plan
Total
Fire
Replacement of Ladder Truck
$1,000,000
$1,000,000
Public Safet Radio ConneCtiVty
TBD
TBD
TBD
Replace Ambulance
$240,000
1 $0
$240,000
Firefi Protection Turnout Gear
$88,000
$88,000
Software ( Police & Fire/EMS
See j oint entr below under Police
Subtotal-Fire
1 $328,0001 $01 $1,000,000 1 $0 1 $01 $1,328,000
Mana Information S (MIS)
Head End E Replacement-Phase IV
$60,000
$125,000
$250,000
$435,000
MIS Technolo Improvement Pro
$165,000
$140,000
$64,000
$369,000
Replace Town Wide Phone S
TBD
TBD
TBD
Town-Wide Electronic Document Management
S
$410,000
$80,000
$60,000
$550,000
Subtotal-MIS
$5 75,000 -- J $280,0001 $185,000 F $ 250,000 $64,557 $1,354,000'
Police
Software ( Police & Fire/EMS ( Joint Entr
1 $410,0001 $410,000
Subtotal-Police
$OT $0 1 $0 1 $01 $410,0001 $410,000
Public Facilities
Municipal Buildin Envelope
$165,572
$169,7111 $173,9541 $178,3021 $182,760
$870,299
Communit Center
TBD
TBD
Improvements to Senior Center ( Muzze y)
$315,0001 $15,0001 $40010001
$730,000
Restoration of the Stone Building
TBD
TBD
Car Memorial Buildin Up
$1,000,000
$875,000
$550,000
$2,425,000
White House Stabilization
$300,000
$300,000
School Buildin Roofin Pro
$998,000
$157,930
$396,162
$1,552,092
School Buildin Envelope Pro
$300,000
$200,000
$200,000
$200,000
$200,000
$1,100,000
Clarke Auditorium Li &Technolo Up
$90,000
$170,000
$60,000
$320,000
Brid & Bowman Renovation
$280,000
$18,340,786
$18,620,786
Estabrook School Replacement
$1,050,000
$28,950,000
$30,000,000
Estabrook School Secondar Access (Robinson Rd)
$100,000
$1,000,000
$1,100,000
LHS Wa Findin Si
$25,000
$25,000
School Locker Pro
$150,000
$150,000
$150,000
$50,000
$25,000
$525,000
LHS Overcrowdin
$175,000
$250,000
$250,000
$250,000
$250,000
$1,175,000
School Buildin Floorin Pro
$50,000
$125,000
$125,000
$125,000
$125,000
$550,000
School Window Treatments Extraordinar Repair
$50,000
$50,000
$100,000
$50,000
$50,000
$300,000
School Improvements ( Other )
$220,000
$220,000
School Pavin Pro
$50,000
$100,000
$75,000
$75,000
$75,000
$375,000
School Interior Paintin Pro
$150,000
$150,000
$150,000
$450,000
LHS Pervious Sidewalk and Landscape
$40,000
$40,000
Repair of Fire Station Floor and Temporary
Administrative Offices
$450,000
$250,000
$700,000
Diamond Modular Extraordinar Repairs
$75,000
$75,000
E. Lexin Fire Station E Doors
$60,000
$60,000
Clarke Pavin Improvement
$125,000
$125,000
Hastin Pla Expansion
$75,000
$75,000
Police Station; Renovation and Add-on Desi and
Engineerin g4
TBD
TBD
Librar Material Handlin S
$100,000
$100,000
Subtotal-Public Facilities
1 $4,473,5721
$51,513,4271 $2,283,954 1 $2,088,302 1 $1,453,922
1 $61,813,177
Public Works
Mass Ave - Three Intersections Improvement
$275,000
$275,000
Dam Repair
$270,000
$270,000
$10,000
$550,000
Street Improvements
$1,546,602
$1,280,000
$1,294,000
$1,309,000
$1,324,000
$6,753,602
Water Distribution S Improvements
$900,000
$575,000
$575,000
$575,000
$2,625,000
Wastewater S Improvements
$1,200,000
$1,200,000
$1,200,000
$1,200,000
$1,200,000
$6,000,000
Pump Station Up
$100,000
$100,000
$100,000
$100,000
$100,000
$500,000
Town Wide Culvert Replacement
$65,000
$315,000
$315,000
$250,000
$945,000
Storm Draina Improvements
$500,000
$250,000
$250,000
$250,000
$250,000
$1,500,000
E Replacement
$485,100
$515,700
$538,700
$490,700
$405,700
$2,435,900
Hastin Park Irri
$80,000
$80,000
H Replacement Pro
$50,000
$50,000
$50,000
$50,000
$50,000
$250,000
Comprehensive Watershed Storm Water
Mana Stud and Implementation
$50,000
$360,000
$250,000
$250,000
$250,000
$1,160,000
Town-wide Si Improvements
$42,000
$125,000
$125,000
$125,000
$125,000
$542,000
- Automatic Water-Meter Readin S
$707,250
$546,000
$548,000
$1.801.250
I Continued on next pa with
all footnotes
16
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT & ERRATA REPORT TO 2011 ATM
FIVE-YEAR CAPITAL PLAN (► (Continued)
Capital Project Re
(b executin department)
FY2012
Re
FY2013
Plan
FY2014
Plan
FY2015
Plan
FY2016
Plan
Total
Lexin Center Improvements ( Streetscape &
Central Business District Sidewalks
$120,000
$1,110,000
$1,230,000
Lexin Center Connectivit
$125,300
$125,000
Sidewalk Improvement6
$200,000
$300,000
$400,000
$400,000
$400,000
$1,700,000
Concord Avenue Sidewalks
$150,000
$1,000,000
$1,150,000
Westview Cemetar Irri Phase 111
$35,000
$35,0001
South Lexin Transportation Plan
$0
$0
Waltham Street Pedestrian Safet Imp
$66,000
$66,000
Street Acceptance-Frances Road
$200,000
$200,000
Battle Green Monument Restoration (part of Battle
Green Master Plan Implementation
$50,000
$50,000
Battle Green Master Plan Implementation
$50,000
$368,095
$599,755
$1,017,850
Compost Facilit Green-Waste Stud
$52,000
$52,000
Subtotal-Public Works
$4,961,702
F $7,491,045
$8,363,455
$5,547,700
$4,679,700
$31,043,602
Recreation
Town Pool Renovation
$165,000
$1,120,000
$1,285,000
Center Pla Draina - Implementation Phase
$911,863
$605,718
$1,517,581
Park Improvements -Athletic Fields
$50,000
$50,000
$200,000
$200,000
$210,000
$710,000
Athletic Facilit Li
$269,469
$459,370
$728,839
Pine Meadows E
$42,000
$52,000
$45,000
$139,000
Pine Meadows Improvements
$259,000
$259,000
Park Improvements- Hard Court Resurfacin
$110,000
$75,000
$40,000
$225,000
Park and Pla Improvements
$60,000
$60,000
$60,000
$60,000
$240,000
ADA Accessibilit Stud
1 $50,000
1 $50,000
Subtotal-Recreation
$1,126,863
1 $1,137,187
1 $519,0001
$896,3701
$1,475,000
1 $5,154,420
Schools
Technolo Capital Re
$737,000
$725,000
$600,000
$600,000
$600,000
$3,262,000
Food Service E
$34,000
$163,950
$100,000
$100,000
$100,000
$497,950
S Wide Technolo Sustainabilit Plan
$500,000
$500,000
$500,000
$500,000
$2,000,000
Classroom Furniture
$150,0001
$100,0001
$100,0001
$100,0001
$100,000
1 $550,000
Subtotal-Schools
$921,0001 $1,488,950 1 $1,300,005 $1,300,000 $6,309,950'
Miscellaneous Municipal
Archives & Records Mana
Conservation & Preservation
$150,000
$150,000
$20,000
$20,000
$20,000
$360,000
Lear Propert Plannin Funds
$30,000
$30,000
Subtotal-Miscellaneous Municipal
$180,0001 $150,0001 $20,000 $20,0001 $20,0001 $390,000
Communit (CPF Funded) 8
LexHAB Set-Aside Housin Acquisition 4
$450,000
TBD
TBD
V Villa Draina
$364,800
$364,800
Land PurchaseS4
TBD
TBD
Lexin Housin Authorit Projects 4
TBD
TBD
West Lexin Greenwa
TBD
TBD
TBD
Muzze Hi Cono Assoc Window Replacements
$0 1
$0
Subtotal-Communit ( CPF Funded
$814,8001
$01 $01 $01 $01
$364,800
,) I
Totals (NOT considerin TBDs) $13,380,937 $62,060,609 $13 $10 $9 $108
1 All fund sources; individual amounts ma be below the capital threshold if part of a multi- effort or projected from CPF.
2 Awaitin re-look at scope and mana plan; had been $427,517 in FY2012 & $85,000 in FY2013 for a total of $512,517.
3 Awaitin re-look at scope; had been $600,000 in FY2012 & $600,000 in FY2013 for a total of $1,200,000.
4 Out- are undefined at present, but there is a potential for one or more events in those y ears.
5 The start of this 3-phase pro was deferred from FY2012 pendin further review of the justification and pa period.
6 The pro was extended into FY2016 as, even then, the Sidewalk Master Plan will still have a multi-million-dollar backlo
7 The FY2013 & FY2014 amounts are just placekeepers from the Plan submitted to the Board of Selectmen, but don't represent an decisions b that Board
re implementation.
" There are no out- commitments b the CPC for an except for the outstandin CPF-funded debt service. ( See the ** footnote in the table on Pa 8 for
the FY2012 debt-service amounts and reference to that y ear's Administrative-Bud re the FY2013 debt-service amounts-which are the last for an
pendin CPF-funded debt-are $930,300 for the Busa-Farm & $1,000,000 for the Cotton-Farm land purchases.
9 Ori submitted to the CPC for $253,915 and approved b the CPC with an additional $20,000 for the Town's potential le expenses when converted to a
loan; however, on March 15, 2011, the re was withdrawn b the applicant as the are pursun an alternate pro throu the Board of Selectmen with
re to ad the capped sale price of the units to include the total cost of the replacement windows.
17
CAPITAL EXPENDITURES COMMITTEE SUPPLEMENT & ERRATA REPORT TO 2011 ATM
Programs
Conservation and Open Space
The Town's use of the about 8 -acre Busa Farm off Lowell Street, acquired in 2009 using the CPF, is
under study by the Board of Selectmen- appointed Busa Land Use Proposal Committee (BLUPC). The
BLUPC will provide to that Board its recommendation as to how that land might be allotted for the
potential uses allowed by the CPA. Advocates have urged uses including community farming, community
housing, and recreation fields. As of this report, the BLUPC's plans to deliver its final report to the Board
of Selectmen by next Monday, the 14th. Since the Town acquired the properly, it has remained in farming
under an agreement with the original owner. The 2 nd of the three debt - service payments for that purchase
is before this Town Meeting. (See Article 80))
An about 4.2 -acre portion of the Cotton Farm off Marrett Road, acquired by the Town last year using the
CPF, has three related actions before this Town Meeting. One is the 2 nd of the three payments for that
purchase. (See Article 8(k)) Another is to formally accept an already- announced grant from the State to
help defray the cost of the purchase. (See Article 33) And the third is to accept a gift of about 14.5 acres
off Harwell Avenue which gift accompanied, but was not a part of, the purchase of the portion of the
Cotton Farm. The property being gifted, which has wetlands along its frontage on that Avenue, is adjacent
to the Town's Landfill and also abuts existing conservation land. (See Article 44)
Although not related to a Capital action, under Article 43 the Meeting is also being asked to accept the
gift, for Conservation purposes, of a 33,480 square -foot parcel on Myrna Road (now or formerly of
Robert B. Chase. The land, largely unbuildable, is part of an estate settlement. It contains part of the
drainage from Willard's Woods into the Vinebrook Watershed and abuts wetlands in Burlington.
In the CPC's administrative budget, $50,000 is included to enable the Conservation Commission to do
preliminary research such as land surveys and appraisals as part of the process of bringing future land -
acquisition opportunities to the table. (See Article 8(1))
Senior /Community Center
Funding to study some basic upgrades to the Senior Center in the Muzzey High Condominium Building
were provided by last - year's ATM under Article 8(o) $45,100 from the CPF. The study was awarded to
Bargmann, Hendrie & Archetype on November 19, 2010. DPF expects some significant progress reports
about this June. The final report is expected to be delivered by this Fall and to include a phased approach
to the recommended work. The heating /ventilating /air - conditioning (HVAQ, lighting. handicapped -
access availability, space use, and possible relocation of a present staircase are being studied and would
enhance the present building's utility as the Director of Human Services reports that usage continues to
increase. (The Assistant Director of Senior Services, in the Town's Human Services Department is also
housed there.) The DPF is responsible for that study, but no funds are being requested at this time for
what would be the next stage: design development of the work proposed to be done. It is anticipated that
such a request would be presented to the CPC before the end of this December.
Although there is interest in having a larger space that would incorporate a multi - generationally- focused
community center, such a vision of the future should not impede critical renovations at the present
location. (Such a vision was to come before this Town Meeting under Article 15, but the request was
incomplete and premature especially as the proposed location was to be The "White House"
(1557 Massachusetts Avenue; previously the Barnes property), but neither that location, nor any other,
has been proposed by the Board of Selectmen for such a center.)
The "White House" (1557 Massachusetts Avenue; previously the Barnes property) remains in its current
poor condition and as yet DPF has not spent the $18,000 for a limited structural report appropriated from
the CPF at last - year's ATM under Article 8(p).
18