HomeMy WebLinkAbout2012-04-11-LHA-min (Regular)LEXINGTON HOUSING AUTHORITY
REGULAR MEETING — APRIL 11, 2012
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1. ROLL CALL
The meeting was called to order by Chairman Melinda Walker at 6:00 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Melinda Walker
Leo P. McSweeney
Nicholas Santosuosso
Weidong Wang
Robert D. Peters
NONE Steve Keane
Dan McCabe
Mike Ascolese, Jr.
Mike Richmond
2. PUBLIC COMMENT
There was no public comment offered at this meeting.
3. MINUTES
Approval of Minutes of Regular Meeting of March 14, 2012
Upon a motion by Robert D. Peters and seconded by Leo P. McSweeney, the
Board voted to approve the Minutes of the Regular Meeting of March 14, 2012, all
members having received copies. The roll call vote was as follows:
Melinda Walker NONE
Leo P. McSweeney
Nicholas Santosuosso
Weidong Wang
Robert D. Peters
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4. BILLS & CHECKS
Approval of Bills and Checks paid in March 2012
Check Numbers 7086 through 7090
REVOLVING FUND Check Numbers 10827 through 10901
067 -1 & 3 Check Numbers 4126 through 4128
689 -C MANAGEMENT
PARKER MANOR
BEDFORD STREET
MRVP VOUCHER
Check Number 2170
Check Number 1960
Check Number 1156
Check Numbers 2795 and 2796
Check Numbers 15965 through 15998
Upon a motion by Leo P. McSweeney and seconded by Weidong Wang, the
Board voted to accept the Bills and Checks as presented for March 2012. The roll call
vote was as follows:
Melinda Walker NONE NONE NONE
Leo P. McSweeney
Nicholas Santosuosso
Weidong Wang
Robert D. Peters
5. UNFINISHED BUSINESS
Melinda and Leona had reviewed the Personnel Policy in the fall. A list of questions
was presented to the Board for clarification. The Board discussed these questions and
Steve clarified. The corrected policy will be sent to the legal department of DHCD.
Upon a motion by Nicholas Santosuosso and seconded by Leo P. McSweeney, the
Board voted to accept the changes to the Personnel Policy and submit to DHCD. The
roll call vote was as follows:
Melinda Walker NONE NONE NONE
Leo P. McSweeney
Nicholas Santosuosso
Weidong Wang
Robert D. Peters
6. EXECUTIVE DIRECTOR'S REPORT
A. Public Hearin for or Agency
Tonight is the Public Hearing for the Agency Plan. Steve has reached out to the
Resident Advisory Board (RAB) and has attended their meetings. Some of the
projects planned for Countryside Village are bathtubs, energy upgrades and oil
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tank removal for conversion to gas. The interior doors of the Scattered Sites are
also being replaced.
Steve opened the hearing to the Board and public for comment. There was no
comment offered.
Upon a motion by Leo P. McSweeney and seconded by Robert D. Peters, the
Board voted to accept the Agency Plan as presented. The roll call vote was as
follows:
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Melinda Walker NONE
Leo P. McSweeney
Nicholas Santosuosso
Weidong Wang
Robert D. Peters
NONE NONE
B. Signature cards
The Board had questions regarding the signature cards. It was decided to table
until the next meeting.
C. Executive Director annual review
At the last meeting, the Board agreed to have Melinda send a survey to Board
members to complete for Steve's annual review. The Board did not send a
survey to Weidong as he is newly elected and has not served on the Board yet.
Melinda compiled a report using the information she received. Steve has done
an excellent job and the survey reflects that. Steve was given a copy for his
review. At the next Board meeting he will bring any questions he has. A copy
will then be filed in his personnel file.
D. Greeley Village CFA $193,804
The Greeley and Vynebrooke Village ADA Community Room project
has been awarded to Varieka Construction. The CFA Amendment in the amount
of $193,804.00 has to be accepted so the funding is in place and the project can
move forward.
Upon a motion by Nicholas Santosuosso and seconded by Robert D. Peters, the
Board voted to accept the CFA in the amount of $193,804.00. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Melinda Walker NONE NONE NONE
Leo P. McSweeney
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Nicholas Santosuosso
Weidong Wang
Robert D. Peters
E. DLI rates
On April 1 St of each year, the Department of Labor and Industries (DLI) is
mandated to set the maintenance wage rates. One of the maintenance staff has
appealed to Steve to have his classification changed. He feels that he does
similar work to others and should be compensated as such.
Ted McCormack is in the process of reviewing the work orders for the last year.
He will then re determine the wage classification for Steve's review. Once that
has been done, it will be forwarded to DLI for a decision. In the meantime, the
current wage rates are in effect as of April 1, 2012.
Steve will re review the wage rates with our Fee Accountant to discuss a budget
strategy for Executive Session at the next Board meeting.
Upon a motion by Nicholas Santosuosso and seconded by Leo P. McSweeney, the
Board voted to accept the DLI rates as posted for April 1, 2012, while awaiting the
appeal of classification for one staff member and input for our Fee Accountant. The
roll call vote was as follows:
YEAS NAYS ABSTAIN. ABSENT
Melinda Walker NONE NONE NONE
Leo P. McSweeney
Nicholas Santosuosso
Weidong Wang
Robert D. Peters
F. LHA and Parker Financials review
The Board was given copies of both the LHA and Parker financials for review.
An assessment for Parker will be forthcoming for new rugs.
Upon a motion by Leo P. McSweeney and seconded by Nicholas Santosuosso, the
Board voted to accept LHA financials as prepared by the Fee Accountant.
The roll call vote was as follows:
YEAS NAYS ABSTAIN. ABSENT
Melinda Walker NONE NONE NONE
Leo P. McSweeney
Nicholas Santosuosso
Weidong Wang
Robert D. Peters
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G. Project updates
The Greeley Village project will be at substantial completion within the next
week. There were some issues with the buddy alarms. They are being repaired
and reevaluated by Steve, DHCD and the architect.
Steve sent a letter to DHCD asking them to assign an engineer to the
Vynebrooke Village water remediation project so that we can move forward
with and RF S .
Two buildings at Countryside Village have been converted from oil to gas. The
meters are being changed this week.
CPA funds have been approved in the amount of $810,673.00 for the 4 handicap
accessible units at Greeley Village. Steve did a great presentation at Town
Meeting.
H. Public Relations discussion
Mass NAHRO has provided housing authorities with Glenn Briere, a PR
representative, at no charge. Currently all questions should go through the
Executive Director as not to compromise privacy issues.
7. NEW BUSINESS
Melinda saw an excerpt in the Lexington Patch regarding the police being dispatched
to the housing authority regarding an employee. Steve stated that he can't disclose
any employee or tenant information because of privacy and it is part of the day to day
business of the agency.
8. ADJOURMENT 7:18 P.M.
A true copy attest ...........................
STEPHEN KEANE, SECRETARY
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