Loading...
HomeMy WebLinkAbout2012-01-18-BLT-minCary Memorial Library Board of Trustees Meeting Wednesday, January 18, 2012 Learning Center Attendees: Deb Mauger, Norman Cohen, Jack Fish, Hank Manz, Helen Cohen, Howard Jaffe, Mary Ann Stewart, Peter Kelley, Kate Ekrem and Margaret Coppe Trustees; Koren Stembridge, Library Director, Kathy Quinlan, Assistant Library Director, Phyllis Brooks, Friends and Jeanne Krieger, Foundation. Call to Order: The meeting was called to order at 5:04 PM. Secretary's Minutes: Mary Ann Stewart made a motion to accept the minutes of the October 19, 2011 Board of Trustees meeting. Deb Mauger seconded the motion. The motion passed unanimously. Financial Report: Koren highlighted the Municipal Financial Report o Personnel expenditures are 46.82% at the end of the first half of FY 12 o Due to prolonged staff health issues, we may have an overall increase in payroll expenditures by the end of the fiscal year o Other expenses are on target o We will increase the pace of purchasing materials in the last half of the fiscal year Trustees Income and Expense Report: o We are on schedule to meet our budgeted income o Our first installment of State Aid of $18,000 will be due soon o There are no significant changes in expenses o Friends and the Foundation continue to support the library o We spent $15,000 of State Aid funds for the door entry system o The Endowment figures for December are not yet available Administrative Update: Koren presented the Quarterly Performance Report. The report details library trends and highlights department activity. o We are receiving fewer phone calls. o The use of mobile devices has increased. o The use of e -book readers has doubled since last quarter. o The library was transformed into a defacto shelter during the October snowstorm. o The Children's Room sponsored 86 programs last quarter. o In the fall, we will start the strategic planning process. o Libraries are watching the publishing world. Many publishers are evaluating which materials will be printed and which will be published in e- format. Building Update: Kathy reported on building issues: o The platform on the mezzanine level has been enclosed. o The Facilities Department is investigating options for the main staircase. We will provide more information when it is available. o The Archives Room construction will begin early March. We received additional funding to complete the project. The room will have a different type of sprinkler system than the rest of the library. Koren updated the Trustees on the flood which took place in the Children's Room closet in early January. She acknowledged how well the staff handled the building evacuation. The Children's Room carpets have been cleaned and sanitized. Koren did not receive complaints about the Children's room being closed. The damaged books are being dried and evaluated individually. The Public Facilities Department did a good job coordinating the clean up. Friends: Phyllis Brooks invited Trustees to a Staff Appreciation Party on February 29, 2012 at 3:00 PM in the Large Meeting Room. Foundation: Jeanne Krieger reported that the Foundation is halfway through the appeal year. They are in a good position to meet their fundraising objective. She invited everyone to purchase tickets to Cary's Cupids coming up in February. Old Business: Logo Update: Mary Ann Stewart presented the recommendation of Logo Committee for the library, Friends and Foundation and the color palette. The committee initially focused on an architectural element but later moved to an abstract choice. The process of coming to a consensus on color was a challenging one. Koren added that we will use green and blue for the basic logo. Yellow and red will be added to the logo on the website. The new logo design will be rolled out when the new website is complete. She hopes to have an RFP (Request for Proposal) soon. Phyllis added that the new design is a significant improvement. Helen Cohen enthusiastically made a motion to accept the logo design recommendation of the committee. Howard Jaffe seconded the motion. The motion passed unanimously. Kathy Quinlan reported that Elizabeth Dickinson is finalizing Lexington Reads 2012 Program. Creative Spirit is the theme. There are several speakers, activities and events throughout the month of March for children and adults. Old Business: Ship Model Donation Koren presented the ship model of the U.S. Lexington that James Fitzgerald would like to donate to the library. The Art Committee reviewed the donation via e -mail. The recommendation of the Art Committee is that the Board of Trustees accept the donation.Koren suggested that the ship be placed in the Reading Room. Deb Mauger made a motion to accept the donation of the U.S. Lexington. Howard Jaffe seconded the motion. The motion passed. Nominating Committee: Norm reminded Trustees that the March 21, 2012 meeting of the Board of Library Trustees is the Annual Meeting. Today we need to vote a Nominating Committee consisting of a member of the Selectman, School Committee and Clergy. Their function is to come up with a slate for the Executive Committee. Norm proposed a committee made up of the following Trustees; Hank Manz, Jack Fish and Margaret Coppe. Mary Ann Stewart made a motion to accept the Nominating Committee as proposed. Howard Jaffe seconded the motion. The motion passed. Mary Ann Stewart made a motion to adjourn the meeting. Howard Jaffe seconded the motion. The motion passed.