The URL can be used to link to this page

Home My WebLink About2012-02-15-REC-min0 mop s. 177§ A Le x i n g ton 11C.W °W X Recreation Comm ittee Z 3 6 a� APRIL 19 Frederick DeAngelis, Chairman Tel: (781) 862 -0500 x 262 Howard Vogel, Vice Chairman Fax: (781) 862 -2747 Wendy Rudner Sandra Shaw Lisah Rhodes A meeting of the Recreation Committee was held on Wednesday, January 15, 2012 at 7:00 p.m. in Room G -15 of the Town Office Building M embers Present: Rick DeAngelis, Lisah Rhodes, Wendy Rudner, Sandra Shaw and Howard Vogel Staff Present: Karen Simmons, Director of Recreation, Sheila Butts, Assistant Director, and Chris Filadoro, DPW Superintendent of Public Grounds Others Present: Jennifer McKinley, Lexington United Soccer Club; Marilyn Campbell, Council on Aging; Jeff Crampton, Lexington Little League The Recreation Committee meeting began at 7:05 p.m. The meeting acted on the following items: Marilyn Campbell, Council on Aging Representative, reported that the COA is working on a strategic 3 -year plan. They are very interested in bring a Community Center into the conversation. Karen Simmons, Director of Recreation, noted that if the 2013 budget is approved by Town Meeting, one component of the Recreation Operating Budget is the development of a Strategic Plan for Recreation. She hopes that this process will begin in fall 2012. Ms. Simmons also reported that there is a Selectmen appointed Community Center task Force in place. The Task Force has been meeting since 2011, and presented a preliminary report to the Board of Selectmen in January. This report identified the need for a Community Center in Lexington. A large question to be discussed in the future is "where does it go ?" 2. Meeting Minutes from January 18, 2012 Wendy Rudner moved and Lisah Rhodes seconded acceptance of the Recreation Committee minutes of January 18, 2012. The motion was approved by a vote of 3 — 0. 3. Lexington United Soccer Club — request for temporary signage at Diamond Middle School Karen Simmons, Director of Recreation, introduced Jennifer McKinley from Lexington United Soccer Club. Ms. McKinley requested, on behalf of LUSC that the organization be allowed to install temporary signs on the athletic field at the Diamond Middle School to identify each of the 32 Kindergarten through Grade 2 fields used on Saturday mornings in the spring and fall. Ms. McKinley provided an example of the proposed signs, which will be made of a plastic corrugated material that is more durable than the current signage used. LUSC is also investigating reaching out to local businesses to donate signs. She noted that if a business logo is put on the sign it 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 would be small, and not detract from the focus and purpose of the si which is to direct the children to their assi field. Karen S immons told the Recreation Committee that she had met with David Geor zo nin g Officer about an re permitting. 0 Rick eAn g elis, Chairman of the Recreation Co mmittee made the following motion: That the Recreation Committee approves the installation of temporary, portable si on the soccer fields at Diamond Middle School on Saturda 8:00 a.m. to 1:00 P.M., in the sprin and fall, in order to better direct the children to the location in which their team will pla their g ames under the following conditions: I if re Lexington United Soccer Club ( LUSC ) will re approval from the Town Mana the Board of Selectmen and/or the Sch ool Committee. 2. A sample of the proposed si must be approved b the Director of Recreation. 3. The primar content of the si must be directional. An sponsorship must be secondary and smaller/less noticeable. The field si shall be no lar than 18" by 24". 4. The si ma not be located on a public wa 5. LUSC will execute a letter of a to repair an dama to the irri s or athletic fields at Diamond Middle School durin installation or removal of the si The will further stipulate that the si will be removed promptl at the end of the session on Saturday and stored in a secure location. 6. The Town of Lexin reserves the ri to revoke this privilege at an time. Lisah Rhodes seconded the motion. The Recreation Com mittee voted 5 — 0 in favor of approvin the motion. 4. Lincoln Park Sub-committee ( LPSC) Wend Rudner presented minutes from previous LPSC meetin David Williams and L Wilson will be leaving the LPSC in June. Wend Rudner noted that Chris Burton, Secretar to the LPSC,, has also submitted her resi from the committee. Wend Rudner Lisah Rhodes and Karen Simmons) Director of Recreation have met, an , d continue to meet to develop a char for the LPSC. The will report back to the Recreation Committee at the March 2012 meetin Rick DeAn asked if there was an new information about the construction of Bathrooms at Lincoln Park. Karen Simmons, Director of Recreation noted that she received a phone call from Alan Wri re the bid documents for Lincoln Park for Town Counsel. She was able to provide Mr. Wri with the "as build's" for the park renovation in 2002. Wend Rudner noted that Brian Kell had spoken of private fundin for the bathroom facilities at Lincoln at an earlier LPSC meetin Karen Simmons told the Recreation Committee that the Lexin Lion's Club is the " for the fundin and project. 4. Busa Update Karen Simmons, Director of Recreation, reported that the scheduled meetin of the Board of Selectmen on Monda Februar 13, 2012 to discuss the uses of the Busa propert had been deferred due to over-crowding at the meetin 5. Recreation's 5-Year Capital Plan ' cluded in the Recreation Karen Simmons!, Director of Recreation, reviewed the five pro cts in Department 5 -Year Capital Plan. Howard Vo will present the articles. Lisah Rhodes will be the back-up, in the event that Mr. Vo is unable to attend. 6. Recreation Report Karen Simmons, Director of Recreation) reported the following: The sprin — summer pro brochure has g one to the printer. It should be mailed out to all residents b the start of re Februar 27. 0 Non- resident swim tag sales will take place Monday through Thursday, February 27 — March 1, from 9:00 a.m. to 3:00 p.m. in the Recreation office. Peter Coleman met with Recreation professionals from Lincoln, Bedford and Hanscom Air Force Base to discuss the ramifications of the loss of numerous recreational services, in particular youth sports, at the base on February 8 th . The Recreation Department will forward all available information regarding youth sports opportunities to the Chief of the Hanscom AFB Child and Youth Programs. We were informed that all youth sports at Hanscom will be discontinued after spring 2012. The Pine Meadows mitigation project is nearing completion. It will be finished prior to the opening of the golf course, as well as the work in the clubhouse. (new ceiling, lighting and windows). The bid documents and contract for the Town Pool renovation is awaiting final approval by the Town Manager, Carl Valente, and Assistant Town Manager for Finance, Rob Addelson. This project includes the renovation of the locker room areas (toilets, showers, sinks) and the replacement of the pool office windows. The department will be purchasing a new accessible lift for the Town Pool. The current lift is old and does not comply with the ADA. The new lift will be ADA compliant. The Old Reservoir storm water mitigation project should begin after the Old Res aquatics season. Meetings will be held in the near future with the Conservation Commission and neighbors of the Old Reservoir. 7. Parks Deports Chris Filadoro, Superintendent of Public Grounds, reported the following: The Clarke Softball and Baseball infields have been laser graded and the baselines widened and improved. Pine Meadows Superintendent John Allen and Chris Filadoro have met about necessary tree work at the course. The tree work near the third green is on hold until the ground hardens up. Work on Phase One of the Center Drainage Project is 90% complete. 24 — 25 companies have requested plans for Phase Two of the Center Playfield Drainage project. The bid opening is February 23. The Franklin Field Capital project began on December 12, 2011. The project is 90% complete. Player benches, replacement of the park bench and site amenities will be installed in the spring. The swing set located along the field has been removed due to safety concerns. Parks crews continue to construct standard and accessible picnic tables for parks. Mr. Filadoro has met with representatives of Lexington Little League. He introduced Jeff Crampton from Little League, who indicated to the Recreation Committee that the league wants to work and cooperate with the Parks Department to assure that the fields are used and maintained effectively. The Minuteman Bikeway continues to be improved as part of an ongoing Engineering proj ect. ® The Parks Department is attempting to standardize all players' benches throughout the town. The next meeting of the Recreation Committee will take place on Wednesday, March 28 at 6:00 p.m. in Room 201 (Recreation Office) of the Town Office Building. The February 15, 2012 meeting of the Recreation Committee adjourned at 8:29 p.m. Respectfully Submitted, Sheila Butts