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HomeMy WebLinkAbout2012-03-15-TCC-min Minutes Town Celebrations Committee March 15, 2012 Legion Room, Cary Hall Members Present Suzie Barry, Linda Dixon, Mary Gillespie, Jo-Anne Granger, Paul Jenkins, Julie Miller, Wayne Miller, Sandy Podgorski and Bob Tracey Members Not Present Dick Crogan, Sondra Lucente, Bill Mix, Henry Murphy, Charlie Price, Jim Shaw and Dave Taylor Business  Suzie Barry convened the meeting at 7:10 pm.  February 2, 2012 minutes were approved and accepted. Patriots’ Day 2012 Morning Events Reenactment  DPW, which has several new staff members this year, called a meeting to review the event and their responsibilities.  There is a change this year to the roped area configuration.  Media will move from one side of the green (big rock) to the other (near the tall pine tree), creating a third entrance to viewing sites.  Free speech location is yet to be determined.  Town Celebrations Committee duties at this event remain the same. Youth Parade  Suzie has not heard from the Youth Commission as to who will participate.  Send an e-mail to the scouts about participation.  The (joint) middle school band has been invited to play at the green.  Pastor Richard Rhodes at Grace Chapel has had a change in plans and cannot officiate at the ceremony. However, Pastor Cynthia Fantasia of Service and Women’s Ministries, also at Grace Chapel, will take his place.  Mary Gillespie will ask Jeff Leonard if a student is available to sing. If not, Suzie knows of someone who can fill in. Afternoon Events  Buses have been ordered at the same price as last year. Routes remain the same.  Brookline Bank staff will probably volunteer with us again this year.  Suzie will talk with Jerry Michelson about announcing the parade from the grandstand.  Chamber of Commerce sponsorship letters have been mailed.  Program of the day is ready for printing and distribution around town. Dick Crogan will distribute the publicity for Dave Taylor. (Dave has a work conflict and will not be here for Patriots’ Day.) Events are already posted on the town website and LexPatch.  Invitation letters have been sent to the Bruins.  Dick acquired a convertible to transport Dan Fenn. Additional cars are available, if needed.  Air Force Band of Liberty will disband in 2013; however, they will march with us this Patriots’ Day and perform in Lexington during this year’s July th 4 holiday. How to acknowledge and thank them during this year’s parade for past and present participation is being considered.  It’s almost certain that the LL Bean Boot Mobile will be riding in the parade. (Factoid: Lexington residents spend more dollars at LL Bean than any other community in the country.)  Votes were taken on the following motions –  to accept the most recent applications (plus floats) at no fee. This motion also included the acceptance of a vehicle that asked for compensation but will be told that they can ride but not paid.  to accept the applications of two groups and military tank and car whose asking price is a little higher this year.  to accept the applications of those groups and multiple military vehicles whose asking price is the same as last year.  to accept the application of a group at last year’s but not this year’s asking price. All motions passed unanimously and were accepted, with the exception of one nay vote for the multiple military vehicles.  Suzie will call a pipes and drums group to negotiate a lower fee.  Fourth Regiment of Foot will not march this year.  Paul Jenkins will call the Fifth Regiment of Foot to ask for more information about their proposed entry.  The Living History application will be considered next year. Memorial Day 2012  Chief Marshal – Julie Miller’s original choice for CM is not available; she has another person to invite. Suzie would like also to include the town’s new Veterans’ Services representative in this ceremony.  Speaker – Alma Hart of Bedford, MA. Memorial Day 2013 and Lexington 300 th The new clock at the depot will house the time capsule. Discussion is planned th with the 300 on how to organize the contents. Meeting adjourned at 8:50 pm Respectfully submitted by Sandy Podgorski