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Home My WebLink About2011-06-14-LEX300-min Lexington 3 Anniversary CelebrationCommittee June 14, 2011 - 4:00 p.m. Cary Memorial Building - Ellen Stone Room Minutes Members: Eric Carlson Attending Susan Rockwell Attending Denise Dube Attending Cynthia Savage Not Attending Mary Gillespie Not Attending Ernest Van Seasholes Attending Donna Hooper Attending Benjamin Soule Not Attending Jane Hundley Not Attending Jessie Steigerwald Attending Richard Kollen Not Attending Suzanne Barry, Ex-Officio Attending AGENDA: 1. UPDATES FROM WORKING GROUPS—PROGRAMS&EVENTS,MEMENTOS, PUBLICITY 2. DISCOVERY DAY REPORT 3. WEB SITE DEVELOPMENTS 4. REPORT TO SELECTMEN 5. COMMUNITY MEETING—SEPTEMBER 21,2011 6. OTHER MATTERS Committee Chair Susan Rockwell called the meeting to order at 4:00 p.m. UPDATES: • MEMENTOS: • DECALS—Susan Rockwell reported Lexington Press could produce the previously discussed decals (inside mount) for an approximate price of $.44 each(1000 order). Members authorized the purchase of the 3 x 4" decals. • MONUMENT—Eric Carlson reported on the concept of a permanent memorial at Emery Park/Depot Square—granite memorial to encase a time capsule, with a column upon which is mounted a 3-sided clock. The clock design options, etc. are many. It was suggested the time capsule sponsor, Mr. Stanley Abkowitz, be invited to join the Lexington 300th Committee at the upcoming update to be provided to the Selectmen. ■ UPDATE TO SELECTMEN—The Committee is scheduled to provide the Selectmen an update at the June 20th meeting. Speakers will include: • Susan Rockwell—introductions • Jessie Steigerwald—overview of 3 major events and concepts for the celebration • Suzie Barry—April 2013 parade considerations/options • Eric Carlson—clock, time capsule, etc. • PROGRAMS&EVENTS—Jessie Steigerwald reported the events planning is going well with the working groups of 9 `leaders', some of which are already interested in coordinating the olde time baseball, opening day, Chinese American/Indian multicultural dance. Tanya Morrisett and Jessie plan to co- chair a February 2012 (?) fashion show. • BUDGET—Events chairs are to come back to the sub group then full group with some sense of budgetary needs. Jessie Steigerwald and Donna Hooper will meet to review and secure space needs. • THEME—Need to reach agreement on the themes most wanted to honor each event (possibly 3-5 clear themes)—possibly including: farming, freedom/democracy, government, multi-cultural, education, family, etc. Lexington 300th Anniversary 1 Lexington 3 Anniversary CelebrationCommittee St. Nicholas Greek Orthodox Church—indicated plans for a June 13-14 event featuring food & International dance DISCOVERY DAY UPDATE— Susan Rockwell reported the presence of Lexington 300th at Discovery Day festivities provided good publicity, secured sign-ups of persons interested in the celebration. BOOKMARKS— Previously printed bookmarks will be distributed for the Cary Library summer reading, at the Elephant Trunk Book Store, Senior Center, lobbies of Lexington's 3 hotels,National Park Center Visitor's Center, Wales Copy Center& Michelson's Shoe Store. PUBLICITY—Denise Dube awaits any and all information that can be used for publicity. CALENDAR—Calendar of events hoped to be published in late August, to include web publishing to be published in late August. WEB SITE—Dick Kollen is reviewing information to identify anything appropriate and of interest for web posting. VOICE MAIL Box—There may be a voice mailbox available within the town's current phone system. Donna Hooper will inquire and report. COMMUNITY FORUM—The school calendar should be checked to identify any major conflict with the scheduled community forum for September 21st . Possible other entities, groups to invite to the Forum— Clergy Association, Senior Center, Hayden Recreation Center, Town Boards/Committees OTHER ISSUES: •Clock Makers—Chittenden& Burr •History of Science & Technologies •Involvement of Incorporations •Outreach to business, Chamber of Commerce, Lexington Retailers' Assoc., Banners •Follow-up on Suggestions—forms/proposals—confirmations •Expenses—Donna is recording expenses FUNDRAISING—We continue to seek Fundraising Coordinator. Minutes of February 16, April 6 and May 4 adopted. Next meeting—August 8, 2011 —4:00 p.m. —Ellen Stone Room. ACTION STEPS: •8:30 a.m. —meet, summarize & send out proposals •Lexington Education Foundation—November 7, 2012—focus on Lexington history •Field& Garden Club— •Liberty Ride—specialty ride for celebration Meeting adjourned 5:30 p.m. Respectfully Submitted, Donna Hooper, Scribe Lexington 300th Anniversary 2