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HomeMy WebLinkAbout2011-12-14-LHA-min LEXINGTON HOUSING AUTHORITY REGULAR MEETING—DECEMBER 14, 2011 MINUTES 1. ROLL CALL The meeting was called to order by Chairman, Melinda Walker at 6:05 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Melinda Walker Nicholas Santosuosso Steve Keane Robert D. Peters Dan McCabe Leona Martin Son in law of Greeley Leo P. McSweeney resident 2. PUBLIC COMMENT Mr. McCabe said he was unable to attend the construction meeting held at Greeley Village but he said he heard positive feedback from the residents that did attend. He also said he emailed Steve with suggestions. Steve was asked by the son in law of a Greeley Village tenant to clarify the Greeley Village accessibility project. Steve explained the project and the gentleman was pleased and said he would relay the information to his in-laws. 3. MINUTES Approval of Minutes of Regular Meeting of November 9, 2011 Upon motion by Robert D. Peters and seconded by Leona Martin, the Board voted to approve the Minutes of the Regular Meeting of November 9, 2011, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Nicholas Santosuosso Robert D. Peters Leona Martin Leo P. McSweeney 4. BILLS & CHECKS Approval of Bills and Checks paid in November 2011 NOVEMBER 2011 667-C/705-2 Check Numbers 7074 and 7075 REVOLVING FUND Check Numbers 10573 through 10638 067-1 & 3 Check Numbers 4117 through 4119 689-C MANAGEMENT Check Number 2166 PARKER MANOR Check Number 1956 BEDFORD S'IREET Check Number 1152 MRVP VOUCHER Check Numbers 2782, 2783, 2785, 2786 SECTION 8 Check Numbers 15827 through 15857 Upon motion by Leona Martin and seconded by Robert D. Peters, the Board voted to accept the Bills and Checks as presented for November 2011. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Nicholas Santosuosso Robert D. Peters Leona Martin Leo P. McSweeney 5. EXECUTIVE DIRECTOR'S REPORT A. Public hearing clarification Steve reviewed the definitions of a Public Hearing and a Board Meeting. The Monthly Board meeting of the housing authority is to conduct business and is not an open discussion. It should not be interrupted by others in attendance. At the start of the meeting there is an allotted 3 minutes for Public Comment. B. DHCD award letter The housing authority received the award letter from DHCD in the amount of $134,456.00 to support funding for the Greeley Village siding and insulation project. This funding is in addition to CPA funding of$386,129.00. The Board congratulated Steve for his successful efforts partnering with DHCD and the town. C. Parker and LHA financials The Board was given copies of the financials to review. 2 D. DHCD Budget and Salary certifications In light of what was discovered at Chelsea Housing Authority in recent news, all housing authorities are now required to have the Board sign Budget and Salary certifications and submit to DHCD. E. Projects and Contracts update Steve reviewed the current Procurement Policy. The Vynebrooke Village water remediation project is being worked on by the civil engineer, Fred Russell, who is preparing an RFP to submit to DHCD for review. Work should begin after July 2012. The Greeley Village siding project is underway. The Notice to Proceed was just executed. Steve held a preconstruction meeting with DHCD, architects and contractors. He then held a tenant meeting. We are in the middle of an Energy Audit being conducted at our federal sites. This is required every 5 years. Steve is working on the final cost estimates for the Greeley and Vynebrooke accessibility project so that it can be put out to bid in the next few weeks. The bids are in for the Greeley Village GFI installation project. The low bidder is RWM Electric in the amount of$12,250.00. This is Formula Funding project. The bids received were as high as $67,000.00. Upon motion by Leo P. McSweeney and seconded by Robert D. Peters, the Board voted to accept the low bidder RWM Electric in the amount of$12,250.00 for the Greeley Village GFI replacement project. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Nicholas Santosuosso Robert D. Peters Leona Martin Leo P. McSweeney The bids have been received for the roof replacement at 96 Wood Street. We solicited local roofing companies requesting they comply with the prevailing wage rates but some declined. However we did receive 2 bids. The low bidder in the amount of $8,045.00 is All Phase Construction. This is a Formula Funding project. Upon motion by Leo P. McSweeney and seconded by Robert D. Peters, the Board voted to accept All Phase Construction as the low bidder in the amount of$8,045.00 for the roof replacement at 96 Wood Street. The roll call vote was as follows: 3 YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Nicholas Santosuosso Robert D. Peters Leona Martin Leo P. McSweeney Steve attended the CPC Meeting and was advised to put the entire project cost in for FY 2013 instead of breaking it into two years. He has received letters of support from DHCD and Minuteman Technical High School. Steve will then attend the Public Hearing on 12/19/11 and will appear before the Capital Expenditures Committee on 12/20/11 in hopes of having this project approved by CPC so it can be presented at Town Meeting in the spring. F. Kiwanis Club The Kiwanis Club reserved the Greeley Village Community room last month to distribute 85 meals at Thanksgiving. Jonathan Doran, a resident of Greeley Village, approached Steve about the Kiwanis Club making a donation towards replacing carpet in the community room. G. Countryside Tenant Association activity update The Countryside Tenant Association has been very successful. They have planned monthly activities with a good turnout. There are 2 female high school students that have planned to come in for an hour of musical entertainment later this month. 6. UNFINISHED BUSINESS The Personnel Policy subcommittee met yesterday. Melinda and Leona were in attendance. They decided to review the current policy page by page concentrating on two areas: general editing revisions and content questions. After the editing has been completed by Melinda, it will then be reviewed by the Board. 7. NSW BUSINESS 8. ADJOURNMENT 7:20 PM A true copy attest........................... STEPHEN G. KEANE, SECRETARY 4