HomeMy WebLinkAbout2011-12-14-LHA-minLEXINGTON HOUSING AUTHORITY
REGULAR MEETING — DECEMBER 14, 2011
MINUTES
1. ROLL CALL
The meeting was called to order by Chairman, Melinda Walker at 6:05 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Melinda Walker
Robert D. Peters
Leona Martin
Leo P. McSweeney
2. PUBLIC COMMENT
Nicholas Santosuosso
Steve Keane
Dan McCabe
Son in law of Greeley
resident
Mr. McCabe said he was unable to attend the construction meeting held at Greeley
Village but he said he heard positive feedback from the residents that did attend,, He
also said he emailed Steve with suggestions.
Steve was asked by the son in law of a Greeley Village tenant to clarify the Greeley
Village accessibility project. Steve explained the project and the gentleman was
pleased and said he would relay the information to his in -laws.
3. MINUTES
Approval of Minutes of Regular Meeting of November 9, 2011
Upon motion by Robert D. Peters and seconded by Leona Martin, the Board voted to
approve the Minutes of the Regular Meeting of November 9, 2011, all members
having received copies. The roll call vote was as follows:
YF A S
NAYS
ABSTAIN
ABSENT
Melinda Walker
Robert D. Peters
Leona Martin
Leo P. McSweeney
4. BILLS &CHECKS
NONE NONE Nicholas Santosuosso
Approval of Bills and Checks paid in November 2011
NOVEMBER 2011
667- C/705 -2 Check Numbers 7074 and 7075
REVOLVING FUND
067-1 & 3
689 -C MANAGEMENT
PARKER MANOR
BEDFORD STREET
MRVP VOUCHER
SECTION 8
Check Numbers 10573 through 10638
Check Numbers 4117 through 4119
Check Number 2166
Check Number 1956
Check Number 1152
Check Numbers 2782, 2783, 2785, 2786
Check Numbers 15827 through 15857
Upon motion by Leona Martin and seconded by Robert D. Peters, the Board voted to
accept the Bills and Checks as presented for November 2011. The roll call vote was
as follows:
YF A 4
NAY4
ABSTAIN
ABSENT
Melinda Walker NONE
Robert D. Peters
Leona Martin
Leo P. McSweeney
5. EXECUTIVE DIRECTOR'S REPORT
A. Public hearing clarification
NONE Nicholas Santosuosso
Steve reviewed the definitions of a Public Hearing and a Board Meeting. The
Monthly Board meeting of the housing authority
is to conduct business and is
not an open discussion. It should not be interrupted by others in attendance. At
the start of the meeting there is an allotted 3 minutes for Public Comment.
B. DHCD award letter
The housing authority received the award letter from DHCD in the amount of
$134,456.00 to support funding for the Greeley Village siding and insulation
project. This funding is in addition to CPA funding of $386,129.00. The Board
congratulated Steve for his successful efforts partnering with DHCD and the
town.
C. Parker and LHA financials
The Board was given copies of the financials to review.
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D. DHCD Budget and Salary certifications
In light of what was discovered at Chelsea Housing Authority in recent news, all
housing authorities are now required to have the Board sign Budget and Salary
certifications and submit to DHCD.
E. Projects and Contracts update
Steve reviewed the current Procurement Policy.
The Vynebrooke Village water remediation project is being worked on by the
civil engineer, Fred Russell, who is preparing an RFP to submit to DHCD for
review. Work should begin after July 2012.
The Greeley Village siding project is underway. The Notice to Proceed was just
executed. Steve held a preconstruction meeting with DHCD, architects and
c He then held a tenant meeting.
We are in the middle of an Energy Audit being conducted at our federal sites.
This is required every 5 years.
Steve is working on the final cost estimates for the Greeley and Vynebrooke
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accessibility project so that it can be put out to bid in the next few weeks.
The bids are in for the Greeley Village GFI installation project. The low bidder is
RWM Electric in the amount of $12,250.00. This is Formula Funding project.
The bids received were as high as $67,000.00.
Upon motion by Leo P. McSweeney and seconded by Robert D. Peters, the Board
voted to accept the low bidder RWM Electric in the amount of $12,250.00 for the
Greeley Village GFI replacement project. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Melinda Walker NONE NONE Nicholas Santosuosso
Robert D. Peters
Leona Martin
Leo P. McSweeney
The bids have been received for the roof replacement at 96 Wood Street. We solicited
local roofing companies requesting they comply with the prevailing wage rates but
some declined. However we did receive 2 bids. The low bidder in the amount of
$8,045.00 is All Phase Construction. This is a Formula Fund ing project.
Upon motion by Leo P. McSweeney and seconded by Robert D. Peters, the Board
voted to accept All Phase Construction as the low bidder in the amount of $8,045.00
for the roof replacement at 96 Wood Street.
The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Melinda Walker NONE NONE Nicholas Santosuosso
Robert D. Peters
Leona Martin
Leo P. McSweeney
Steve attended the CPC Meeting and was advised to put the entire project cost in for
FY 2013 instead of breaking it into two years. He has received letters of support
from DHCD and Minuteman Technical High School. Steve will then attend the
Public Hearing on 12/19/11 and will appear before the Capital Expenditures
Committee on 12/20/11 in hopes of having this proj
ect approved by CPC so
it can be presented at Town Meeting in the spring.
F. Kiwanis Club
The Kiwanis Club reserved the Greeley Village Community room last month
to distribute 85 meals at Thanksgiving. Jonathan Doran, a resident of Greeley
Village, approached Steve about the Kiwanis Club making a donation towards
replacing carpet in the community room.
G. Countryside Tenant Association activity update
The Countryside Tenant Association has been very successful. They have
planned monthly activities with a good turnout. There are 2 female high school
students that have planned to come in for an hour of musical entertainment later
this month,,
6. UNFINISHED BUSINESS
The Personnel Policy subcommittee met yesterday. Melinda and Leona were in
attendance. They decided to review the current policy page by page concentrating on
two areas: general editing revisions and content questions,, After the editing has been
completed by Melinda, it will then be reviewed by the Board.
7. NEW BUSINESS
8. ADJOURNMENT 7:20 PM
A true copy attest ...........................
STEPHEN G. KEANE, SECRETARY
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