HomeMy WebLinkAbout2011-06-01-BLT-minCARY MEMORIAL LIBRARY
EXECUTIVE COMMITTEE MEETING
BOARD OF LIBRARY TRUSTEES
June 1, 2011
5:00 PM
Learning Center
Attendees: Norman Cohen, Deb Mauger, Howard Jaffe, Mary Ann Stewart
Trustees; and Koren Stembridge, Library Director.
Call to order: Norman called the meeting to order at 5:00 PM.
Secretary's Minutes: Deb Mauger made motion to accept the minutes of the
May 4, 2011 meeting. Mary Ann Stewart seconded the motion. The motion
passed.
Administrative Update:
Koren reviewed the Financial Reports:
• We are continuing under budget on the municipal side. Some categories
are in the negative but overall we are on pace to come in under budget.
• We have exceeded our budget income for FY 11 on the Trustees side.
• Koren pointed out that the furnishings category is overspent on the
Trustees side. In the fall, she expects to present an amendment to the
budget.
Howard Jaffe inquired about the materials expenditure on the Trustees report. He
asked if we are purchasing less than budgeted. Koren stated that the goal is to
spend the Town appropriation first and then move onto Trustees funds.
Koren highlighted the Special Accounts; Foundation, Friends and Small Gifts.
The Foundation indicated that they may have Endowment funds coming to the
library.
Norman asked if Koren had any information about the Spring Foundation
Campaign. Koren stated that they are confident they will meet their goal.
Norman discussed the importance of the Endowment. He provided background
on the support that the Endowment provided in the construction of the library.
Koren stated that one of her goals is to provide a menu of items to the
Foundation that need support.
The Trustees discussed the Endowment. Deb Mauger pointed out that the
Foundation should consider offering supporters an "Endowment" option when
making donations. Norman expressed that the Foundation has focused mainly
on annual giving but that contributions to the Endowment are vital to the library.
Koren is still getting a handle of the various sources of library funding. She stated
that we are tremendously fortunate to have a Foundation for a library of this size.
Administration Report:
• No further ceiling work has taken place
• Archives Room /vault plans are progressing
Work Flow Study:
• We will be moving ahead with the plan to rebuild the loading dock and
install a lift table.
New Business:
Meeting Room:
The trustees discussed ongoing issues with the Meeting Room Policy. Koren will
have an updated draft to the policy for the Trustees meeting in the fall.
RFP (Request for Purchase):
Koren drafted an RFP to establish a logo. The amount is $5,000. Funds will
come out of State Aid. The goal is to create an updated logo that can be used
for the Foundation, Friends and library.
Her timeline is:
• Meet next week with Jim McLaughlin, Procurement Officer
• Establish a committee that will include members of the Foundation,
Friends, the library and a member of the Trustees.
• Select the designer by August 2011.
• Final concept selected by October 2011
Mary Ann Stewart will volunteer as a Trustee.
Mary Ann made a motion to adjourn the meeting. The motion was seconded by
Howard Jaffe. The motion passed.
Meeting adorned at 5: 50 PM