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HomeMy WebLinkAbout2011-03-02-BLT-minCARY MEMORIAL LIBRARY EXECUTIVE COMMITTEE MEETING BOARD OF LIBRARY TRUSTEES March 2, 2011 5:00 PM Learning Center Attendees: Norman Cohen, Deb Mauger, Howard Jaffe, Helen Cohen, Mary Ann Stewart, Trustees; Kathleen Quinlan, Assistant Library Director and Koren Stembridge, Library Director. Call to order: Norman called the meeting to order at 5:00 PM. Welcome: Norman welcomed Koren Stembridge. The Trustees introduced themselves. Norman explained how the full Board of Library Trustees is formed and the composition of the Executive Committee. Secretary's Minutes: Deb Mauger made a motion to approve the minutes of the February 10, 2011 Executive Committee Meeting. Howard Jaffe seconded the motion. The motion passed. Deb Mauger made a motion to approve the minutes of the December 1, 2010 Closed Session Minutes. Helen Cohen seconded the motion. The motion passed. Building Update: Kathy updated the Trustees on a quote received by the Facilities Department from a certified installer of the Ecophon tiles. The contract identifies several areas where the tiles would be replaced with a different product. The areas identified are the Learning Center, Circulation Workroom and Large Meeting Room. Tiles are often moved to make repairs or adjustments. Tiles from those areas would be salvaged and used in other areas of the library. The remaining Ecophon tiles throughout the library would be reinforced and installed correctly. This quote is for $20,155.00 Howard Jaffe asked if it is possible to recover the cost from the contractor who incorrectly installed the tiles. Norm brought up the past litigation with the contractor and stated that it seemed unlikely we would be able to recover any of the cost. Vestibule: New carpeting was installed in the vestibule. This should have been done at the time of construction. A new plywood floor and a carpet that will trap the dirt was installed. The next phase that will be addressed is the stairs. Open Reserves: The new shelving was installed for the Open Reserves. So far it has been well received by patrons and staff. Workflow Study: Richard Smith, the architect has met several times with Kathy and the staff to discuss various plans. Kathy, Koren and Mark Barrett will meet with the architect on Thursday, March 03, 2011 to come up with an estimate to present at Town Meeting. Financial Update: Kathy presented the Financial Report for February. Our income and expenses are on pace for the year. Old Business: Commons Gift: Kathy read a letter from the Foundation thanking James and Kristy Tiampo (Janet Tiampo's brother and sister in law for a $23,000 gift in honor of Janet and James' parents. The gift will fund the furnishing in the Commons Area. The plaque will read: In honor of Clemente and Pilar Tiampo With Love From Their Children and Grandchildren Helen Cohen made a motion to accept the gift with gratitude. Deb Mauger seconded the motion. The motion passed. New Business: Koren proposed a 6 month information gathering campaign with staff, constituent groups and individuals about the library. After a discussion the consensus from the Trustees is to move ahead. Koren will have more details at the Full Board Meeting on March 16, 2011. Howard Jaffe a motion to adjourn. Deb Mauger seconded the motion. Meeting adjourned at 5:55 PM.