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m p Town of Lexington
oW Recreation Committee
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Frederick DeAngelis, Chairman Tel: (781) 862 -0500 x262
Wendy Rudner Fax: (781) 861 -2747
Sandra Shaw
Howard Vogel
Lisah Rhodes
Recreation Committee
Minutes of Meeting of November 16, 2011
A meeting of the Recreation Committee was held on Wednesday, November 16, 2011 at 7:00 p.m. in
Room G 15 of the Town Office Building
Members Present: Lisah Rhodes, Wendy Rudner, Sandra Shaw and Howard Vogel
Members Absent: Rick DeAngelis
Staff Present: Karen Simmons, Director of Recreation, Sheila Butts, Assistant Director, and
Chris Filadoro, DPW Superintendent of Public Grounds
The Recreation Committee meeting began at 7:05 p.m. The meeting acted on the following items:
1. Citizens and Other Boards — None
2. Meeting Minutes from October 19, 2011
Howard Vogel moved and Sandra Shaw seconded acceptance of the Recreation Committee
Meeting Minutes of October 19, 2011 as written. The motion was approved by a vote of
3-0.
3. Busa Update
As of November 16, 2011 there was no new information about the Busa Farm project.
4. Recreation's 5 -Year Capital Plan
Karen Simmons, Director of Recreation, asked the members of the Recreation Committee to
consider who would present the Recreation Capital Articles to Town Meeting in 2012. The
articles are:
• Phase 3 of the Center Drainage Project (Dave Pinsonneault)
• Park Improvements- Hard Court Resurfacing— Center Track
• Pine Meadows Equipment
• Park and Playground Improvements — Adams Playground
• Park Improvements- Athletic Fields — Garfield, Clarke and Diamond Irrigation
5. Pine Meadows Turf Advisory Report
Karen Simmons, Director of Recreation, summarized the USGA Turf Advisory Report, which
had been provided to committee members at the October meeting. The following
recommendations have been made by the USGA:
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
• Increase core aerating on the greens over the next year
• Continuation of the tree removal program as approved by the tree warden. For every tree
removed, two new trees will be planted.
• Raising the left side of 4 th green and repairing the drainage line.
• Renovate the bunkers at the 3 rd hole.
• Repair the drainage lines on 1,2,4 and 8.
• Extend the cart path on the 6 th fairway.
Wendy Rudner asked for a clarification about the types of mowers mentioned in the USGA
report, and the cost of the recommended mowers. Chris Filadoro, Superintendent of Public
Grounds, provided an overview of the mowers and their appropriate use. Ms. Rudner also asked
if tee box work included both the forward and back tees. Ms. Simmons indicated that some holes
would include both tee boxes. Last year some of the forward tee boxes were rebuilt. Ms. Rudner
expressed concern about possible safety issues that might arise after trees are removed. Ms.
Simmons responded that safety was the number 1 priority and that a tree would not be removed if
the result presented a safety issue for golfers.
Howard Vogel asked what projects were scheduled for the next budget cycle. Ms. Simmons
explained that we would work on the recommendations by the USGA listed above. In addition,
the windows and lighting needs to be replaced in the clubhouse.
6. Recreation Report - Karen Simmons, Director of Recreation informed members of the
Recreation Committee about the following:
• Construction of the shade pavilion next to the Gallagher Tennis Courts at the Center has been
delayed. Ms. Simmons and LHS Girls Tennis Coach, Bob O'Neil are meeting with
Minuteman Tech staff on Friday, November 18 to review what the school and students need
to proceed with the project.
• Mom's on the Mound has donated $3,000 towards a new scoreboard to be installed on the
Varsity Softball Field after the Center playfield drainage project is complete. The scoreboard
will be located down the right field foul line by the fence.
• The NFL FLAG Football program is wrapping up another successful season this coming
weekend. Peter Coleman, Supervisor of Recreation has done an outstanding job. Enrollment
increased from 173 participants in 2010 to 215 participants this year.
• Peter Coleman met with all In -Town Basketball League coaches on November 15 The In-
Town Basketball League starts the week of November 21 with team formation nights, and
games beginning the first Saturday in December. The Youth Basketball Clinics will begin in
January 2012.
• Karen Simmons stated that the June "retirement" of Lynne Wilson and David Williams from
the Lincoln Park Sub - Committee presents an opportunity for the Recreation Committee to
create a charge for the Lincoln Park Sub - Committee that would bring a diverse group of
people together (active recreation users and passive recreation users) to serve as stewards of
the entire park. There are currently six (6) members on the Lincoln Park Sub - Committee and
Lynne Wilson has suggested that the number increase to nine (9) members. Members of the
Recreation Committee reiterated their desire to recognize David Williams and Lynn Wilson
for their service on this committee. It was recommended to bring this up as an agenda item in
January or February.
• Ms. Simmons reported that water and sewer bills have been an issue for the past few years.
She has met with Eric from the Water /Sewer Department to discuss this and they will be
replacing the water meters with auto reader meters. The money for the replacement will
come from the Recreation operating budget.
2
• The Town is currently investigating the possibility of purchasing a parcel of land on Grove
Street. Ms. Simmons, Mr. DeAngelis and Mrs. Shaw attended a meeting on the subject
recently, along with other stakeholders, including the Conservation Committee and the
Housing Partnership.
• Included in the Recreation FY2013 Operating Budget will be a Program Improvement to hire
an outside consultant to work with the Recreation Committee to create a Strategic Plan. This
is a great opportunity and long overdue.
7. Parks Report
Chris Filadoro, Superintendent of Public Grounds, reported the following:
• 75% of the sod at Center 1 and 2 had been laid. 90% of the grass area will be sod and the
boundary areas will be seeded. The infield work is substantially completed on the Center 2
Softball field and pending weather the Center 1 infield should be completed by the Friday
after Thanksgiving. Karen Simmons reported that the Blue Sox and Babe Ruth leagues have
contributed $9,000 towards the replacement of baseball outfield fencing. Lexington High
School athletics hope to be able to access Center 1 and 2 in May 2012.
• Stantec is compiling the bid documents for Phase 2 of the Center Playfields Drainage Project.
The town hopes to begin work in spring 2012, pending the completion and acceptance of
Phase 1.
• Additional maintenance will be necessary on the renovated field during the first few years,
including a different type of maintenance on the infields from what the Parks Department has
traditionally done.
• Dave Pinsonneault will be presenting the request for Phase 3 of the Center Playfields
Drainage Project to the Community Preservation Committee at an upcoming meeting.
• The culvert work at the Pine Meadows Golf Club is scheduled to begin the week of
November 20. The irrigation system must be turned off prior to the onset of work. The
project will be done over the winter months.
• The Franklin field Capital project will begin the week after Thanksgiving. The softball field
will be upgraded and new players benches installed. This project should take one to two
weeks depending on the weather.
• The Old Reservoir Storm water management project has been scheduled to begin in spring
2012. However, due to permitting requirements it may not begin until August 2012. The
engineers are meeting with the Town and DER
• The Estabrook Field use and specifications letter has been sent to the Facilities Department
and forwarded to the architect. The new school is being constructed on the current athletic
fields at Estabrook. The Recreation Department has informed Facilities that when the area is
reconstructed we need an adult sized softball field (which currently exists) and a soccer field
only if space allows.
• All but one of the retention basins at Lincoln Park have been weeded and cleaned.
• On November 1 DPW, at the request of the LHS athletic department made arrangements to
clear the snow off of Lincoln 1 and 3 to facilitate the final regular season girl's soccer game
on November 1 and the first round of the MIAA Field Hockey tournament on November 2.
The MIAA had informed high school athletic departments that regular season games and
tournament games could not be postponed due to field conditions. On Monday, October 31,
Sheila Butts, Peter Coleman and Dave Pinsonneault had requested that members of the high
school soccer teams cease their attempts to shovel the snow off of the fields. Mr.
Pinsonneault spoke with Naomi Martin, Athletic Director, about this issue and told her that
DPW would take care of the situation in a safe manner so that the games could be held. Mr.
Filadoro reported that prior to the snow clearing he had spoken with North East Turf, and had
arranged for the company that clears Gillette Stadium to bring in the proper equipment for the
work. All members of the Recreation Committee in attendance expressed their dismay that
this had taken place, considering that there was a State of Emergency and Lexington had no
school on October 31 or November 1. Mrs. Shaw suggested that the school committee be
sent a letter about the situation, indicating that this can never happen again. Mr. Filadoro
indicated that he would meet with Naomi Martin to stress this. Ms. Simmons requested that
the staff complete a full investigation and report back at the December meeting. In addition,
Ms. Simmons will ask the Athletic Director to address this issue with the MIAA. The
Recreation Committee requested that this issue be discussed as an agenda item at the
December meeting.
• The Parks Department has begun storm damage clean up. The town is also using a contractor
to remove tree branches and downed limbs.
• Project bids for Phase 2 of the Town Pool renovation will be opened on November 17.
The next meeting of the Recreation Committee will take place on Wednesday, December 14, 2011 at 6:45
p.m. in the Recreation Department office, second floor of the Town office Building. The Annual Report
picture will be taken sharply at 6:45.
The November 16, 2011 meeting of the Recreation Committee adjourned at 8:50 p.m.
The following documents /exhibits distributed or discussed at the meeting are attached:
1. USGA Turf Advisory Report
Respectfully Submitted,
Sheila Butts
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