HomeMy WebLinkAbout2010-05-25-ECC2-app (Lexington FY 10 Green Communities Grant Application)
1/19/10
GREENCOMMUNITIES
GRANTPROGRAM
FY10APPLICATION
GRANT APPLICATION
INSTRUCTIONS
1, Applicants must complete all required sections in ordered to be considered for a grant award.
Friday, May
2. Applications will be accepted beginning Friday, March 19, 2010 and must be submitted by
28, 2010 at 5:00pm
. One electronic copy must be submitted to www.comm-pass.com and two unbound
hardcopies must be submitted to the following address:
Department of Energy Resources
Green Communities Division
th
100 Cambridge Street, 10 Floor
Boston, MA 02114
ATTN: Cliff Sullivan
3. Applicant must be a designated Green Community
4. Awards are capped at $1,000,000
5. Regional applicants must complete the regional section of this application
6. Applicants must check off the applicable project boxes and complete all appendices
QUALIFIED PROJECTS
One electronic copy must be submitted to Cliff Sullivan at
cliff.sullivan@state.ma.us
and one unbound hard copy must be submitted to the following address:
all or a portion of the costs of
Designated Green Communities are eligible to submit a grant application to fund
studying, designing, constructing and implementing energy efficiency activities, including but not limited
to:
Energy conservation measures and projects
procurement of energy management services
installation of energy management systems
adoption of demand side reduction initiatives
adoption of energy efficiency policies. Financing the siting and construction of renewable and
alternative energy projects on municipally-owned land.
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APPLICANT INFORMATION
Municipality / Local Government Contact (print)
Town of Lexington Patrick Goddard
Street AddressTitle
201 Bedford Street Director of Public Facilities
City/Town State Zip Code Telephone Email
Lexington 02420 781-274-8958 pgoddard@lexingtonma.gov
MA
REGIONAL APPLICANT INFORMATION
Lead Regional Entity Contact (print)
Street AddressTitle
City/Town State Zip Code Telephone Email
MA
CO-APPLICANTS
Please list all co-applicants and attach documentation supporting the regional association
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DESIGNATION INFORMATION
Green Communities Designation Number: Date of Designation:
GC - 2010 May 25, 2010
__________________________________________________________________________________________
SCORING
Grant applications will be scored based on a number of factors including:
Project viablility (Appendix B, C)
Project feasibility ( site assessments, availability of resources - e.g. Wind speeds, permitting )
Budget / Financing (including project budget, pay-back, funds leveraged, etc.)
Fossil Fuel Energy reduced by funds spent
Energy Impacts (Appendix D-F)
Efficiency/Conservation Measures Implemented to date
CO2 reductions
Energy reduced by funds spent
Economic Development Benefit (Appendix G)
Job creation / job retention
Market transformation
Other economic development benefits associated with this project
Bonus
Municipalities with Environmental Justice populations pursuant to the Commonwealth of
Massachusetts Environmental Justice Policy of 2002
- Web-link:
http://www.mass.gov/?pageID=eoeeaterminal&L=2&L0=Home&L1=Grants+%26+Technical+A
ssistance&sid=Eoeea&b=terminalcontent&f=eea_sgse_env_equity&csid=Eoeea
Regional Applications
As-of-Right Zoning for generation
Innovative Green Initiatives Implemented (Appendix D)
__________________________________________________________________________________________
FUNDING REQUEST
Please check the boxes that best describe the project you are requesting funding for. In addition,
please provide a brief description of the project as well as the amount of funding requested. A more
extensive description is requested in Appendix A. Applicants must complete all appendices for each
project.
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ENERGY EFFICIENCY PROJECT
Funding for all or portion of costs of studying, designing, constructing and implementing of energy
(please check the applicable boxes)
efficiency activities
Energy efficiency measures
____________________________________________________
Project description:
__________________________________________________________________
__________________________________________________________________
_____________________________________________________
Funding requested:
Procurement of energy management services
____________________________________________________
Project description:
__________________________________________________________________
__________________________________________________________________
_____________________________________________________
Funding requested:
Installation of energy management services
____________________________________________________
Project description:
__________________________________________________________________
__________________________________________________________________
_____________________________________________________
Funding requested:
Adoption of demand side reduction initiatives
____________________________________________________
Project description:
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__________________________________________________________________
__________________________________________________________________
_____________________________________________________
Funding requested:
3
Adoption of energy efficiency policies
The Town has adopted a Fuel Efficient Vehicle Policy, effective
Project description:
July 1, 2010 requiring the purchase of fuel efficient vehicles under defined
conditions. This request is to fund the differential between the purchase prices for
the hybrid vehicles over the cost for the same vehicle with a gasoline engine.
_____$46,604__(4 vehicles @$11,651/ea)_____________
Funding requested:
Other energy efficiency related activity/project
____________________________________________________
Project description:
_________________________________________________________________
_____________________________________________________
Funding requested:
RENEWABLE OR ALTERNATIVE ENERGY PROJECT
Funding the siting and construction of renewable and alternative energy projects on
municipally-owned land (please check applicable boxes)
Wind Turbines
____________________________________________________
Project description:
_____________________________________________________
Funding requested:
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1
Solar PV
This project is requesting funds to make it economically
Project description:
feasible for the Town of Lexington to enter into a Purchase Power Agreement for
Solar PV. During the past five years the Town has constructed three facilities that
are very energy efficient. The facilities include two elementary schools and one
public services buildings.
Not to exceed $158,000
Funding requested:
Solar Thermal
____________________________________________________
Project description:
_____________________________________________________
Funding requested:
Biomass
____________________________________________________
Project description:
_____________________________________________________
Funding requested:
Hydro
____________________________________________________
Project description:
_____________________________________________________
Funding requested:
2
Other renewable energy related activity or project
Develop a Strategic Planning Options Analysis and a
Project description:
Request for Proposal to Site, Permit, Design, Build, and Operate and Manage a
Food Waste Processing Facility at the Lexington Composting Facility.
$60,000 for Environmental Consulting Services
:
Funding requested
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Project 1
APPENDIX A
Narrative
Please describe the project proposed including the scope, purpose, benefits, process to be followed,
timeline and anticipated impact.
The Town of Lexington has committed to constructing buildings to the LEED Silver criteria and has
aggressively pursued energy efficiency improvements in the annual capital planning process. As a result,
electrical energy consumption has been reduced 27% over a three year period for the Town’s 22 public
facilities.
The Town plan to reduce energy consumption 20% over five years includes projects for renovations, new
construction, retrofits, street lighting, new energy efficient vehicles, and implementing solar PV. This
project proposes to implement renewable energy resources (solar PV) on buildings that are all ready
energy efficient.
The Town sequentially constructed the Harrington and Fiske Elementary Schools approximately five
years ago. The two designs, completed by the architectural firm TLCR, utilized highly efficient ground
water source heat pumps with energy recovery ventilation. TLCR has submitted the Fiske school design
to the Massachusetts School Building Authority as a potential Model School Building, primarily because
of energy efficiency. The two schools operate at approximately 0.0037 MM Btu per square foot.
Implementing solar PV at the two school will reduce the energy consumption further, to approximately
0.0032 MM Btu per square foot.
In addition to the two elementary schools, the Town is proposing to add solar PV to the recently
completed Samuel Hadley Public Services Building, home of the Lexington Public Works and Public
Facilities Departments. The building was constructed to LEED Silver standards and is operating at
approximately 0.0050 MM Btu per square foot in its first year of operation. Implementing solar PV will
reduce the energy consumption further, to approximately 0.0039 MM Btu per square foot.
The process to be followed to implement this project is to issue a Request for Proposals/Qualifications,
seeking proposals for Energy Management Services, to install and operate up to three solar PV energy
systems. The proposals will include terms for a purchase power agreement for the Town to purchase the
power generated from the systems.
The Town currently has a four year agreement to purchase electricity at $.0910/kwh from TransCanada
and it is proposing that grant funding up to $158,000 be applied to maximize the amount of solar power
that can be obtained, at favorable financial terms for the Town, for a 20 year contract. Lexington Town
Meeting on November 9, 2009 authorized the Town Manager, subject to the approval of the Board of
Selectmen, to contract for the period of FY2010 and FY2011 for the purchase of electricity generated by
solar power for a term not to exceed twenty years.
The Town is prepared to issue the RFP(Q) upon notification of grant funding being available. The Town
intended to issue an RFP(Q) through the Commonwealth Solar program upon the vote of Town Meeting
authorizing the issuance of a 20 year contract, but was unable to due to the closing of the grant program.
This project is the major grant funding request for FY 2011 to accomplish our 20% goal and represents
1,632 MM Btu (5.9%) of our 27,345 MM Btu goal. Implementation of the project will be a highly visible
symbol of the commitment of the Commonwealth and Lexington to the Green Communities Program.
8
Town of Lexington
Energy Challenge
Btu's (in Millions)Goal (-5%)Actual
MUNICIPAL
Baseline BTU's20092009
675.8642.0752.4
White House (9,700 sq ft)WHE
MM btu/sqft0.07011.3%
1557 Mass Ave
1,579.61,500.61,569.3
Police Station (12,500 sq ft)PLS
MM btu/sqft0.126-0.7%
1575 Mass Ave
4,892.54,647.96,616.5
Town Office Building (53,900 sq ft)TOB
MM btu/sqft0.09135.2%
1625 Mass Ave
257.5244.6248.0
Visitor's Center (COC) (4,500 sq ft)VSC
MM btu/sqft0.057-3.7%
1875 Mass Ave
Westview Cemetary (1,990 sq ftWVC324.5308.3370.0
)
MM btu/sqft0.16314.0%
520 Bedford Street
259.4246.4254.6
Trailers for Highways & ParksTHP
MM btu/sqft-1.9%
60 Hartwell Ave
5,368.25,099.85,099.8
Public Services (80,000 sq ft)MET
MM btu/sqft0.067-5.0%
201 Bedford Street
Main Fire Station (11,990 sq ft)MFS1,277.61,213.71,347.0
MM btu/sqft0.1075.4%
45 Bedford Street
Main Fire Station - TrailerMFT46.744.451.4
MM btu/sqft10.0%
45 Bedford Street
657.0624.2638.8
Branch Fire Station (5,250 sq ft)BFS
MM btu/sqft0.125-2.8%
1006 Mass Ave
4,586.54,357.24,673.5
Cary Memorial Library (62,500 sq ft)CML
MM btu/sqft0.0731.9%
1874 Mass Ave
263.2250.0264.9
Stone Building (3,500 sq ft))BRL
MM btu/sqft0.0750.6%
735 Mass Ave
797.2757.3788.6
Senior Center, Muzzey (9,236 sq ft)SCM
MM btu/sqft0.086-1.1%
1475 Mass Ave
99.994.994.9
Senior Center Adult Day CareSCD
MM btu/sqft-5.0%
20 Mill Street
21,085.620,031.322,769.6
Municipal Totals
SCHOOL
-5.0%8.0%
36,107.634,302.232,716.0
Lexington High School (328,500 sf)LHS
MM btu/sqft0.110-9.4%
251 Waltham St
14,005.313,305.013,866.2
Diamond Middle School 139,604 sf)DMS
MM btu/sqft0.100-1.0%
99 Hancock St
6,625.16,293.86,002.6
Clarke Middle School (130,000)CMS
MM btu/sqft0.051-9.4%
3 Stedman Rd
Harrington Elem School (76,422HRE2,683.52,549.32,800.6
)
MM btu/sqft0.0354.4%
Lowell Street
3,088.22,933.82,846.3
Fiske Elementary School (78,883)FIE
MM btu/sqft0.039-7.8%
55 Adams St
4,713.44,477.75,730.7
Estabrook Elem School ( 60,707)ESE
MM btu/sqft0.07821.6%
117 Grove Street
6,003.45,703.25,882.1
Bridge Elem School ( 60,303)BRE
MM btu/sqft0.100-2.0%
55 Middleby Rd
Bowman Elementary (62,601)BWE4,949.34,701.84,900.8
MM btu/sqft0.079-1.0%
9 Philip Rd
4,132.83,926.23,364.0
Central Administration (46,637)COA
MM btu/sqft0.089-18.6%
146 Maple Street
5,040.54,788.54,891.9
Hastings Elementary (59,853)HSE
Hastings ModularHSM
k btu/sqft0.084-2.9%
2618 Mass Ave
87,349.182,981.683,000.9
School Totals
-5.0%-5.0%
21,085.620,031.322,769.6
Municipal Totals
108,434.7103,012.9105,770.5
Town Wide Totals
-5.0%-2.5%
5/20/2010
1/19/10
Project 1
APPENDIX B
Viability
Please provide applicable feasibility studies, site analysis, audits/assessments, design documents,
contracts, construction schedule and anticipated completion date or other analysis to support the
viability of the proposed project.
For proposed renewable energy projects please provide documentation demonstrating the availability of
the renewable resource identified in this application. For example, if the applicant is pursuing a wind
project, please provide relevant analysis that supports the siting of wind in the location identified (e.g.
wind map information, Met tower data).
The Department of Public Facilities and the Lexington Energy Conservation Committee jointly
developed and reviewed an analysis conducted by Borrego Solar that outlined the feasibility of
Solar PV installations on the Fiske and Harrington Elementary Schools and the Samuel Hadley
Public Services Building. A due diligence report was then developed by Emergent Energy Group.
The Emergent Energy Group concluded that the Town of Lexington would benefit financially with
a third party entity owning the solar PV system and Lexington entering into a purchase power
agreement for the energy produced.
The Energy Conservation Committee recommended that the Department of Public Facilities
issue an RFP to seek proposals for Solar PV Energy Management Services and Town Meeting
supported the project with a vote to authorize a 20 year contract to purchase solar power.
9
Year 1
Year 2 Year 3 Year 4 Year 5 Year 6
20.00% 32.00% 19.20% 11.52% 11.52% 5.76%
Year New Harrington School Fiske Elementary Lexington DPW Cumula
1
($19,618)
($3,467) ($3,338) ($12,813)
2
($38,439)
($3,320) ($3,195) ($12,306)
3
($56,449)
($3,170) ($3,048) ($11,791)
4
($73,632)
($3,017) ($2,899) ($11,267)
5
($89,972)
($2,860) ($2,745) ($10,734)
6
($105,452)
($2,700) ($2,589) ($10,191)
7
($120,057)
($2,537) ($2,429) ($9,639)
8
($133,769)
($2,370) ($2,265) ($9,078)
9
($146,573)
($2,199) ($2,098) ($8,506)
10
($158,450)
($2,025) ($1,928) ($7,925)
11
($169,384)
($1,847) ($1,753) ($7,333)
12
($379,107)
($51,666) ($51,576) ($106,482)
13
($388,102)
($1,480) ($1,394) ($6,120)
14
($396,099)
($1,291) ($1,209) ($5,497)
15
($403,082)
($1,098) ($1,020) ($4,864)
16
($409,031)
($902) ($828) ($4,220)
17
($413,928)
($701) ($631) ($3,564)
18
($417,753)
($496) ($431) ($2,898)
19
($420,488)
($288) ($227) ($2,220)
20
($422,113)
($75) ($19) ($1,530)
21
($364,064)
$14,235 $13,999 $29,814
22
($305,003)
$14,483 $14,242 $30,336
23
($244,913)
$14,734 $14,489 $30,866
24
($383,528)
($35,010) ($35,260) ($68,345)
25
($321,331)
$15,250 $14,994 $31,953
26
($258,057)
$15,513 $15,253 $32,509
27
($193,687)
$15,781 $15,516 $33,073
28
($128,205)
$16,053 $15,782 $33,647
29
($61,594)
$16,329 $16,053 $34,229
30
$6,163
$16,609 $16,328 $34,821
Year kWh Produced Price Paid Avoided Cost Annual Cash Flow Cumul
1$7,668
438,196 $0.103 $0.121 $7,668
2$13,696
433,814 $0.107 $0.121 $6,028
3$18,061
429,476 $0.110 $0.121 $4,365
4$20,741
425,181 $0.114 $0.121 $2,680
5$21,711
420,929 $0.118 $0.121 $970
6$20,948
416,720 $0.122 $0.121 ($763)
7$18,426
412,553 $0.127 $0.121 ($2,522)
8$14,119
408,427 $0.131 $0.121 ($4,307)
9$8,001
404,343$0.136 $0.121 ($6,118)
10$44
400,300 $0.140 $0.121 ($7,957)
11($9,781)
396,297 $0.145 $0.121 ($9,825)
12($21,503)
392,334 $0.150 $0.121 ($11,722)
13($35,152)
388,410 $0.156 $0.121 ($13,649)
14($50,759)
384,526 $0.161 $0.121 ($15,607)
15($68,356)
380,681 $0.167 $0.121 ($17,597)
16($87,976)
376,874 $0.173 $0.121 ($19,620)
17($109,654)
373,105 $0.179 $0.121 ($21,678)
18($133,424)
369,374 $0.185 $0.121 ($23,770)
19($159,322)
365,681 $0.191 $0.121 ($25,898)
20($187,385)
362,024 $0.198 $0.121 ($28,063)
21($649,964)
358,404 $0.000 $0.121 ($462,579)
22($607,209)
354,820 $0.000 $0.121 $42,756
23($564,880)
351,271 $0.000 $0.121 $42,328
24($522,976)
347,759 $0.000 $0.121 $41,905
25($481,490)
344,281 $0.000 $0.121 $41,486
26($440,419)
340,838 $0.000 $0.121 $41,071
27($399,758)
337,430 $0.000 $0.121 $40,660
28($359,505)
334,056 $0.000 $0.121 $40,254
29($319,654)
330,715 $0.000 $0.121 $39,851
30($280,201)
327,408 $0.000 $0.121 $39,453
Year kWh Produced Price Paid Avoided Cost Annual Cash FlowCumulative Cash Flow
1$7,668
438,196 $0.103 $0.121 $7,668
2$14,742
433,814 $0.107 $0.123 $7,073
3$21,198
429,476$0.110$0.125$6,456
4$27,013
425,181 $0.114 $0.128 $5,815
5$32,165
420,929 $0.118 $0.130 $5,151
6$36,628
416,720 $0.122 $0.133 $4,463
7$40,377
412,553 $0.127 $0.136 $3,750
8$43,388
408,427 $0.131 $0.138 $3,011
9$45,634
404,343$0.136$0.141$2,246
10$47,087
400,300 $0.140 $0.144 $1,453
11$47,720
396,297 $0.145 $0.147 $633
12$47,504
392,334 $0.150 $0.150 ($216)
13$46,410
388,410 $0.156 $0.153 ($1,094)
14$44,407
384,526 $0.161 $0.156 ($2,003)
15$41,465
380,681 $0.167 $0.159 ($2,942)
16$37,552
376,874 $0.173 $0.162 ($3,913)
17$32,635
373,105 $0.179 $0.165 ($4,917)
18$26,679
369,374 $0.185 $0.169 ($5,955)
19$19,652
365,681 $0.191 $0.172 ($7,028)
20$11,516
362,024 $0.198 $0.176 ($8,135)
21($430,076)
358,404 $0.000 $0.179 ($441,592)
22($365,273)
354,820 $0.000 $0.183 $64,803
23($299,834)
351,271 $0.000 $0.186 $65,439
24($233,754)
347,759 $0.000 $0.190 $66,080
25($167,027)
344,281 $0.000 $0.194 $66,727
26($99,646)
340,838 $0.000 $0.198 $67,381
27($31,604)
337,430 $0.000 $0.202 $68,042
28$37,105
334,056 $0.000 $0.206 $68,708
29$106,486
330,715 $0.000 $0.210 $69,382
30$176,548
327,408 $0.000 $0.214$70,062
Year kWh Produced Price Paid Avoided Cost Annual Cash Flow Cumul
1$7,668
438,196 $0.103 $0.121 $7,668
2$15,787
433,814 $0.107 $0.125 $8,119
3$24,375
429,476 $0.110 $0.130 $8,588
4$33,452
425,181 $0.114 $0.136 $9,077
5$43,038
420,929 $0.118 $0.141 $9,586
6$53,154
416,720 $0.122 $0.147 $10,116
7$63,822
412,553 $0.127 $0.152 $10,668
8$75,064
408,427 $0.131 $0.159$11,242
9$86,903
404,343 $0.136 $0.165 $11,840
10$99,365
400,300 $0.140 $0.172 $12,462
11$112,473
396,297 $0.145 $0.178 $13,109
12$126,255
392,334 $0.150 $0.186 $13,782
13$140,737
388,410 $0.156 $0.193 $14,482
14$155,946
384,526 $0.161 $0.201 $15,210
15$171,912
380,681 $0.167 $0.209 $15,966
16$188,666
376,874 $0.173 $0.217 $16,753
17$206,236
373,105 $0.179 $0.226 $17,571
18$224,657
369,374 $0.185 $0.235 $18,421
19$243,961
365,681 $0.191 $0.244 $19,304
20$264,183
362,024 $0.198 $0.254 $20,222
21($146,954)
358,404 $0.000 $0.264 ($411,138)
22($49,524)
354,820 $0.000 $0.275 $97,430
23$50,790
351,271 $0.000 $0.286 $100,314
24$154,074
347,759 $0.000 $0.297 $103,284
25$260,415
344,281 $0.000 $0.309 $106,341
26$369,904
340,838 $0.000 $0.321 $109,489
27$482,633
337,430 $0.000 $0.334 $112,729
28$598,699
334,056 $0.000 $0.347 $116,066
29$718,201
330,715 $0.000$0.361$119,502
30$841,240
327,408 $0.000 $0.376 $123,039
YearkWh ProducedPrice PaidAvoided CostAnnual Cash FlowCumulative Cash Flow
1
$7,668
438,196$0.103 $0.121 $7,668
2
$16,833
433,814 $0.107 $0.128 $9,164
3
$27,594
429,476 $0.110 $0.135 $10,762
4
$40,060
425,181 $0.114 $0.144 $12,466
5
$54,344
420,929 $0.118 $0.152 $14,284
6
$70,565
416,720 $0.122 $0.161 $16,221
7
$88,848
412,553 $0.127 $0.171 $18,284
8
$109,328
408,427 $0.131$0.181$20,480
9
$132,144
404,343 $0.136 $0.192 $22,816
10
$157,444
400,300 $0.140 $0.204 $25,300
11
$185,386
396,297 $0.145 $0.216 $27,941
12
$216,132
392,334 $0.150 $0.229 $30,746
13
$249,858
388,410 $0.156 $0.242 $33,726
14
$286,745
384,526 $0.161 $0.257 $36,888
15
$326,988
380,681 $0.167 $0.272 $40,243
16
$370,790
376,874 $0.173 $0.289 $43,802
17
$418,366
373,105 $0.179 $0.306 $47,575
18
$469,940
369,374 $0.185 $0.324 $51,575
19
$525,753
365,681 $0.191 $0.344 $55,813
20
$586,054
362,024 $0.198 $0.365 $60,301
21
$218,796
358,404 $0.000 $0.386 ($367,258)
22
$364,147
354,820 $0.000 $0.410 $145,351
23
$516,678
351,271 $0.000 $0.434 $152,531
24
$676,744
347,759 $0.000 $0.460 $160,066
25
$844,718
344,281 $0.000 $0.488 $167,974
26
$1,020,989
340,838 $0.000 $0.517 $176,271
27
$1,205,968
337,430 $0.000 $0.548 $184,979
28
$1,400,086
334,056 $0.000 $0.581 $194,117
29
$1,603,792
330,715 $0.000 $0.616 $203,707
30
$1,817,562
327,408 $0.000 $0.653 $213,770
Year New Harrington School Fiske Elementary Lexington DPW Cumula
0*($353,283)
($82,359) ($82,359) ($188,565)
1($202,140)
$38,576 $38,576 $73,991
2$39,537
$61,249 $61,249 $119,179
3$185,153
$37,215 $37,215 $71,186
4$273,208
$22,819 $22,819 $42,417
5$361,462
$22,882 $22,882 $42,489
6$406,557
$12,093 $12,093 $20,908
7$408,466
$1,299 $1,299 ($689)
8$410,495
$1,346 $1,346 ($662)
9$412,613
$1,386 $1,386 ($654)
10$414,785
$1,419 $1,419 ($665)
11$416,972
$1,443 $1,443 ($699)
12$307,330
($26,536) ($26,536) ($56,570)
13$309,415
$1,464 $1,464 ($842)
14$311,376
$1,458 $1,458 ($956)
15$313,155
$1,440 $1,440 ($1,101)
16$355,100
$10,499 $10,499 $20,946
17$397,993
$10,737 $10,737 $21,420
18$441,857
$10,980 $10,980 $21,904
19$486,712
$11,228 $11,228 $22,400
20$532,581
$11,482 $11,482 $22,906
Buyout
$1,464,623
$126,600 $126,600 $252,567
IRR
35%
41.5% 41.5% 30.3%
1/19/10
Project 1
APPENDIX C
Viability
BUDGET / FINANCING
Please provide a complete accounting of the proposed budget for the project. Include project budget,
cost estimates/quotes, sources of funding and financial/payback analysis.
The source of funding for the project will be Town of Lexington operating funds to purchase the
power produced by the Energy Management Service. Green Community grant funds will be used
to make the project economically viable. The RFP will be structured to receive proposals to
generate a maximum capacity of electricity for a fixed price and the Town will utilize the grant
funds to achieve acceptable contract pricing. The grant requirement will not exceed $158,000.
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1/19/10
Project 1
APPENDIX D
Energy Impact
1) ENERGY EFFICIENCY
2) OTHER INNOVATIVE GREEN INITIATIVES
Please provide an overview of energy efficiency measures implemented municipality wide as well as at
the specific site grant funds are sought for. Also, please share with us other innovative green initiatives
your community has implemented.
As mentioned in Appendix A, the Town of Lexington has aggressively pursued energy efficiency
improvements in the annual capital planning process. As a result, electrical energy consumption
has been reduced 27% over a three year period for the Town’s 22 public facilities. Most of the
energy reduction projects have targeted the larger school buildings which consume the majority
of the energy for Town buildings. Over a four year period, from FY2008 to FY2011, the Public
Facilities energy budget for School buildings has been reduced 20% ($580,648).
These savings and energy reductions have been accomplished through new technology
(condensing boilers, demand ventilation, T5 lighting upgrades) and improved operation and
maintenance of building systems.
In 2009 the Lexington Energy Conservation Committee recommended to the Board of Selectmen
and to the School Committee that the Town of Lexington adopt a 20% energy reduction goal for
Town buildings. The two boards accepted this recommendation unanimously, now known as The
Lexington Energy Challenge. In administering this Challenge, each building identifies an Energy
Champion, whose role is to communicate with the building occupants about the goal of the
Lexington Energy Challenge and seek commitment from all employees to support the challenge.
The Town has adopted this program as one of the keys to achieving the 20% reduction goal, as
each employee is engaged in minimizing their impact on energy use and doing what they can to
reduce their energy use.
APPENDIX E
Energy Impact
GREEN HOUSE GAS REDUCTIONS
Please provide your calculations for GHG and fossil fuel energy reductions related to the proposed
project.
The following figures have been calculated for a 100.0 kW system over the next 30 years:
The solar system will reduce Carbon Dioxide emissions by 4,889,912 pounds
The solar system will reduce burning of oil by 7,244 barrels.
The solar system will reduce Nitrogen Oxide emissions by 1,498 pounds
The solar system will reduce Sulfur Oxide emissions by 1,648 pounds
11
Dollars
1/19/10
Project 1
APPENDIX F
Energy Impact
ENERGY REDUCED BY FUNDS SPENT
Please calculate the amount of energy reduced by the funds proposed to be spent on the project.
The 100. kW system is capable of producing 127,799 kwh in the first year of operation. At
$.10/kwh the Town of Lexington will spend $12,779.00 the first year of operation and the Green
Communities grant will be less than or equal to $158,000.
APPENDIX G
Economic Development Benefit
Please provide evidence of job creation, job retention, market transformation or other economic
development benefits associated with this project.
This project will support the development of the renewable energy market and will create jobs.
The job creation for this project has not been determined.
12
1/19/10
Project 2
Develop A Strategic Planning Options Analysis And A Request For Proposal
to Site, Permit, Design, Build and Operate and Manage a Food Waste
Processing Facility at the Lexington Composting Site
APPENDIX A
Narrative
Please describe the project proposed including the scope, purpose, benefits, process to be followed,
timeline and anticipated impact.
The Lexington Composting Facility (LCF) was established in 1987 on Town-owned land located
at 60 Hartwell Avenue. On average, the LCF (DEP Active Compost Site ID#COO155.033) annually
accepts 50,000 cubic yards of yard waste and produces several thousand cubic yards of loam
and a variety of compost value-added products. The LCF has enabled the town to manage all
yard waste generated by the citizens of Lexington, the DPW and for several private landscape
contractors serving surrounding towns. The LCF along with the Minuteman Regional Household
Hazardous Products facility has played a key role in assisting Lexington to reach target
recycling rates set by the Massachusetts Department of Environmental Protection (DEP). The
LCF and Minuteman Regional facility has diverted yard waste, increased municipal recycling
rates and decreased the amount of toxic materials disposed. The purpose of this project is to
develop a Strategic Planning Options Analysis and a Request For Proposal document to site,
permit, design, build, operate and manage a food waste processing facility that would produce
renewable energy at the Lexington Composting Facility in Lexington.
The DEP estimates that food waste accounts for at least 10% of all municipal solid waste
generated in the state, nearly 900,000 tons per year. Across the state, there are currently only 30
food and organic composting operations, with a combined permitted capacity of 150,000 tons of
food waste per year. Many of these facilities are not located near primary food waste sources
and some are not being fully utilized. As the DEP continues to promote the diversion of food
waste, the demand for organic food operations in the metro Boston area will continue to
increase. The development of an anaerobic digester at the LCF site would provide several public
and economic benefits, cost savings for businesses, environmental benefits and green job
development.
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1/19/10
Project 2
APPENDIX B
Viability
Please provide applicable feasibility studies, site analysis, audits/assessments, design documents,
contracts, construction schedule and anticipated completion date or other analysis to support the
viability of the proposed project.
For proposed renewable energy projects please provide documentation demonstrating the availability of
the renewable resource identified in this application. For example, if the applicant is pursuing a wind
project, please provide relevant analysis that supports the siting of wind in the location identified (e.g.
wind map information, Met tower data).
The Lexington Department of Public Works recently completed a report to access the value and
effectiveness of its current compost operations and to develop recommendations on the
expansion of services at the LCF site. Tighe & Bond completed a condensed “Options Analysis”
for the Town of Lexington that describes available food waste processing technologies that
could be developed at the LCF. The Board of Selectmen is currently reviewing both of these
reports. Furthermore, this spring two entities Harvest Power and NEO Energy LLC made formal
presentations on the development of a large-scale commercial organic waste composting
digester at the LCF. These presentations were made before the Board of Selectmen, Town
Manager, municipal officials and several local environmental groups. The development of an
anaerobic (wet or dry fermentation) digester that could annually process 30,000 – 50,000 tons of
food waste and produce up to 3 megawatts of renewable energy could feasibly be constructed in
a one year time frame. Both companies have completed a preliminary assessment of available
food waste supply and both reported that sufficient commercial organic food waste tonnage is
currently generated in the metro Boston area. The purpose of a strategic planning option
analysis would be to provide recommendations on the technology choice to be incorporated at
the LCF and guidance on the optimal placement of the food waste digester and to estimate food
waste generation within 25 miles of the LCF.
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1/19/10
Project 2
APPENDIX C
Viability
BUDGET / FINANCING
Please provide a complete accounting of the proposed budget for the project. Include project budget,
cost estimates/quotes, sources of funding and financial/payback analysis.
The project budget to develop a Strategic Planning Option Analysis and a Request For Proposal
to site, permit, design, build and operate and manage a large-scale commercial organic waste
composting facility that would produce renewable energy is estimated to cost $60,000.
Environmental consulting services would be required to prepare a detailed strategic planning
option analysis that would describe:
Technologies;
Evaluate environmental impacts of each technology;
Provide detailed opinions of probable cost analysis for each short listed option;
Likely revenue pro-formal analysis;
Develop/recommend municipal lease options or host community fee;
Assess monetary value of four-acre area at LCF.
Environmental consulting services would also be required to prepare a Request for Proposal to
site, permit, design, build, operate and manage a large-scale commercial organic waste
composting facility that would produce renewable energy at the LCF. The RFP will include:
Introduction describing project and purpose of RFP;
Background information section describing site and intentions of RFP;
Instructions to proposers including, but not limited to, acceptable materials, types of
material generators, materials and odor management and traffic impacts;
Draft contract;
List of deliverables;
Evaluation/ranking criteria, direct evaluation process, develop formal recommendations
and present at public meeting and hearing.
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Project 2
APPENDIX D
Energy Impact
1) ENERGY EFFICIENCY
2) OTHER INNOVATIVE GREEN INITIATIVES
Please provide an overview of energy efficiency measures implemented municipality wide as well as at
the specific site grant funds are sought for. Also, please share with us other innovative green initiatives
your community has implemented.
The development of a large-scale organic waste composting facility can help Lexington to
become:
A leader in sustainability through resource recycling;
Control costs and improve operational efficiency at the LCF;
Increase energy independence and clean air through local, distributed, low-cost, clean
energy;
Revitalize local landscaping through high-grade organic soil products;
Minimize environmental impacts through development of a small-footprint facility.
APPENDIX E
Energy Impact
GREEN HOUSE GAS REDUCTIONS
Please provide your calculations for GHG and fossil fuel energy reductions related to the proposed
project.
Environmental Benefits Include:
Food and organic waste harvested as a resource and diverted from landfills/incinerators;
Greenhouse gas emission reductions achieved via landfill diversion, renewable energy
production, reduced hauling distances and sequestration of carbon in soils;
Reduced diesel truck pollution via local recycling capacity.
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1/19/10
Project 2
APPENDIX F
Energy Impact
ENERGY REDUCED BY FUNDS SPENT
Please calculate the amount of energy reduced by the funds proposed to be spent on the project.
Contingent upon size and type of commercial organic waste processing facility to be used.
APPENDIX G
Economic Development Benefit
Please provide evidence of job creation, job retention, market transformation or other economic
development benefits associated with this project.
A 50,000-ton per year large-scale organic waste processing facility is expected to create:
5 permanent jobs associated with operating and managing facility;
Create over 100 construction jobs during 9 –12 period;
Monetization of government incentives such as renewable energy grants and tax credits,
emission reduction credits and carbon credits;
Generation of property taxes, lease payments royalties and or host-benefit fees for
Lexington.
The development of a large-scale Anaerobic Food Waste Digestion facility in the next year or two
would mean that it would likely be the first of its type located in the United States. An additional
economic benefit would be to attract other innovative businesses to the Hartwell Avenue
commercial district and even serve as an environmental education center for a new green
technology facility.
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1/19/10
Project 3
APPENDIX A
Narrative
Please describe the project proposed including the scope, purpose, benefits, process to be followed,
timeline and anticipated impact.
In order to reduce the fuel consumption and energy costs of municipal vehicles, and reduce the
carbon footprint of the Town of Lexington, the Town will require that only fuel-efficient
passenger vehicles will be purchased for municipal and/or school use whenever practicable and
applicable. This new policy becomes effective July 1, 2010.
The FY2011 budget includes funds to purchase four standard gasoline engine vehicles.
Implementation of the new Fuel Efficient Vehicle Policy will likely require procurement of hybrid
vehicles or other non-standard vehicles.
APPENDIX B
Viability
Please provide applicable feasibility studies, site analysis, audits/assessments, design documents,
contracts, construction schedule and anticipated completion date or other analysis to support the
viability of the proposed project.
For proposed renewable energy projects please provide documentation demonstrating the availability of
the renewable resource identified in this application. For example, if the applicant is pursuing a wind
project, please provide relevant analysis that supports the siting of wind in the location identified (e.g.
wind map information, Met tower data).
Not Applicable
18
Gasoline Vehicles
1. 2 Door Toyota Yaris: $15,197
2. 4 Door Toyota Yaris: $15,636
3. 2 Door Ford Focus: $15,119
4. 4 Door Ford Focus: $15,119
5. Ford Fusion: $16,952
6. Ford Fusion (DOC): $16,952
7. Ford Taurus: $21,318
8. Ford Crown Victoria (DYS): $24,089
9. Ford Crown Victoria (DOC Police, Marked): $27,467
10. Ford Crown Victoria (DOC Police, Unmarked): $26,801
11. 2WD Ford Escape: $17,967
12. 2WD Ford Explorer: $21,289
13. 2WD Ford Expedition: $26,216
14. 4WD Ford Escape: $19,674
15. 4WD Ford Explorer: $23,667
16. 4WD Ford Expedition: $28,897
17. Ford Expedition (DOC Special Ops): $34,816
18. Ford Transit Connect Wagon: $22,681
19. Toyota Sienna Minivan: $24,453
20. Ford E150 (1/2 Ton Cargo Van): $18,096
21. Ford Transit Connect Wagon: $22,226
22. Ford E250 (3/4 Ton Cargo Van): $18,284
23. Ford E350 (1 Ton Cargo Van): $20,368
24. Ford E150 (DYS Cargo Van): $31,544
25. Ford E250 (DOC Cargo Van): $41,839
26. Ford E150 8 Passenger Van: $20,965
27. Ford E350 Wagon 12 Passenger Van: $22,677
28. Ford E350 Ex. Wagon 15 Passenger Van: $23,863
29. Ford E350 Ex. Wagon (DOC 15 Passenger Inmate Van): $33,575
30. Ford E350 Ex. Wagon (DOC 15 Passenger Admin Van): $28,937
31. 2WD Ford Ranger: $14,994
32. 4WD Ford Ranger: $19,883
33. 2WD Ford F150: $16,915
34. 4WD Ford F150: $20,078
35. 2WD Ford F250: $19,797
36. 4WD Ford F250: $22,917
37. 4WD Ford F250 (DOC): $25,899
Hybrid Vehicles
1. Toyota Prius: $21,265
2. 2WD Ford Escape: $29,750
3. 4WD Ford Escape: $31,325
4. 4WD Chevrolet Silverado: $38,659
Other Alternative Fuel Vehicles
1. Ford Focus (CNG): $27,571
2. Ford Fusion (CNG): $29,950
3. Ford Fusion (E85): $19,650
4. Ford E150 (1/2 ton Cargo Van – E85): $18,096
5. Ford E250 (3/4 ton Cargo Van – E85): $18,284
6. Ford E350 Wagon (12 Passenger Van – E85): $22,677
7. Ford E350 Wagon (15 Passenger Van – E85): $23,863
8. 2WD Ford F150 (E85): $18,634
9. 4WD Ford F150 (E85): $21,527
1/19/10
Project 3
APPENDIX C
Viability
BUDGET / FINANCING
Please provide a complete accounting of the proposed budget for the project. Include project budget,
cost estimates/quotes, sources of funding and financial/payback analysis.
FY2011 operating budgets include funds to purchase four standard gasoline vehicles (typical:
4WD Ford Escape, $19,674), and will likely now require purchase of hybrid vehicles (typical: 4WD
Ford Escape $31,325.)
Implementation of this policy will require additional funding of $46,604 to purchase the hybrid
vehicles and comply with the new energy policy. The specific vehicles to purchase are not yet
identified.
Vehicle pricing obtained from State Contract OVM05, April 2010 MHQ:
$31,325 - $19,674 = $11,651 (difference of hybrid vs. gasoline engine)
$11,651 x 4 vehicles = $46,604 grant request.
APPENDIX D
Energy Impact
1) ENERGY EFFICIENCY
2) OTHER INNOVATIVE GREEN INITIATIVES
Please provide an overview of energy efficiency measures implemented municipality wide as well as at
the specific site grant funds are sought for. Also, please share with us other innovative green initiatives
your community has implemented.
See Project 1
19
1/19/10
Project 3
APPENDIX E
Energy Impact
GREEN HOUSE GAS REDUCTIONS
Please provide your calculations for GHG and fossil fuel energy reductions related to the proposed
project.
Not yet determined
APPENDIX F
Energy Impact
ENERGY REDUCED BY FUNDS SPENT
Please calculate the amount of energy reduced by the funds proposed to be spent on the project.
Not yet determined
APPENDIX G
Economic Development Benefit
Please provide evidence of job creation, job retention, market transformation or other economic
development benefits associated with this project.
Not Applicable
20