Loading...
HomeMy WebLinkAbout2011-11-09-LHA-minLEXINGTON HOUSING AUTHORITY REGULAR MEETING — NOVEMBER 09, 2011 l T TT TTT !V 1. ROLL CALL The meeting was called to order by Chairman Melinda Walker at 6:05 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Melinda Walker Robert D. Peters Nicholas Santosuosso Leona Martin Leo P. McSweeney Steve Keane Dan McCabe 2. PUBLIC COMMENT Dan McCabe asked that during the meeting if he had pertinent information, could he be allowed to supply that information. The Chairman said she would allow him to speak. 3. MINUTES Approval of Minutes of Regular Meeting of October 12, 2011 A sentence was added as clarification to the October Minutes. Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to approve the amended Minutes of the Regular Meeting of October 12, 2011, all members having received copies. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Leo P. McSweeney Robert D. Peters Nicholas Santosuosso Leona Martin 4. BILLS & CHECKS Approval of Bills and Checks paid in October 2011 October 2011 667- C/705 -2 067 -1 &3 REVOLVING FUND Check Number 7073 Check Numbers 4114 and 4115 Check Numbers 10511 through 10572 689 -C MANAGEMENT Check Number 2165 PARKER MANOR BEDFORD STREET MRVP VOUCHER !�F.CTMN R Check Number 1955 Check Number 1151 Check Numbers 2776 through 2781 Check Numbers 15795 through 15826 Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board voted to accept the Bills and Checks as presented for October 2011. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Leo P. McSweeney Robert D. Peters Nicholas Santosuosso Leona Martin 4. EXECUTIVE DIRECTOR'S REPORT A. SEMAP scores Our Section 8 program is rated through the annual SEMAP score. We received a score of 100 %. The entire staff contributes to this excellent score. B. Parker Financials The Board was given Parker financials for review. The Parker Board of Trustees has appointed the LexHab attorney to their Board. There is still one vacancy that needs to be filled by a property owner at Parker. C. Project updates and Formula Funding Steve is awaiting the proposal from the civil engineer for the Vynebrooke Village water remediation project. Once received, he will submit this to DHCD so they can determine if the housing authority must go before the Designer Selection Board. The controversy is that even though this project does not involve vertical construction, it does involve jack hammering the basement. If the housing authority does go before the DSB, they will provide 3 architects that we can use for the project. The DHCD funded ADA projects to update Greeley and Vynebrooke Community rooms are going out to bid in late winter. The renovations slated for Greeley are to install an automatic door on the Tewksbury Street side, install a lift that will allow a wheelchair to go from the first to the second floor and to remodel of the 2 bathrooms. The renovations slated for Vynebrooke include the remodel of the 2 2 bathrooms and laundry room to make room for new equipment and to renovate the kitchen. The Greeley Village aerogel project has been awarded to New England Builders. In order to secure the additional funding, a CFA from DHCD needs to be accepted. Upon a motion by Leona Martin and seconded by Nicholas Santosuosso, the Board voted to accept the CFA's from DHCD so the funding is in place and the project can move forward. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Leo P. McSweeney Robert D. Peters Nicholas Santosuosso Leona Martin Steve submitted an application to CPC for the construction of 4 handicap accessible units at Greeley Village. The total cost is approximately 1.2 million dollars. D. Update on town state of emergency power outages Steve attended numerous meetings after the storm with other town department heads. The town opened a "comfort station" at the high school. Cots, blankets and food were provided. A code red was sent to town residents so they were aware of this and our maintenance staff went door to door checking on our tenants. The power was restored at Greeley Village on Monday afternoon. Our other 2 villages never lost power. The maintenance staff has been working on clearing tree limbs and brush using a rented wood chipper. A tree from one of our sites came down on the deck of a neighbor causing substantial damage. E. Board Member reelection and appointments Leona's term is expiring in March 2012. Bob has applied to be reappointed. 5. UNFINISHED BUSINESS The trash contract is expiring in July 2012. Jeanne Krieger, former Selectwoman, was instrumental with involving the housing authority in the town contract discussions. Currently our trash contract is with Waste Management. JRM hauls our recycle at no cost to the housing authority. The Board would like to send her a thank you letter. Melinda has offered to compose the letter. Upon a motion by Nicholas Santosuosso and seconded by Leona Martin, the Board voted to have Melinda compose a thank you letter to Jeanne Krieger. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Leo P. McSweeney Robert D. Peters Nicholas Santosuosso Leona Martin The Board was given a copy of our current Board approved Personnel Policy. Kathy pasted in the three areas of concern: Sexual Harassment, Progressive Discipline and Workers Compensation from a DHCD approved policy. The Board discussed forming a sub - committee to review and edit the policy so it can be tailored to our housing authority. Upon a motion by Nicholas Santosuosso and seconded by Leona Martin, the Board voted to form a sub - committee to review and edit the personnel policy. The roll call vote was as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE Leo P. McSweeney Robert D. Peters Nicholas Santosuosso Leona Martin Our federal insurance agent apologizes for not having the cost estimate figures yet. The gentleman who runs the risk assessment department has been on sick leave and they are awaiting his replacement. She has assured us that we will have the figures shortly. 6. NEW BUSINESS 7. ADJOURNMENT: 7:30 P.M. A true copy attest ........................... STEPHEN KEANE, SECRETARY 4