HomeMy WebLinkAbout2011-11-09-LHA-minLEXINGTON HOUSING AUTHORITY
REGULAR MEETING — NOVEMBER 09, 2011
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1. ROLL CALL
The meeting was called to order by Chairman Melinda Walker at 6:05 P.M.
MEMBERS PRESENT
MEMBERS ABSENT
OTHERS PRESENT
Melinda Walker
Robert D. Peters
Nicholas Santosuosso
Leona Martin
Leo P. McSweeney
Steve Keane
Dan McCabe
2. PUBLIC COMMENT
Dan McCabe asked that during the meeting if he had pertinent information, could he
be allowed to supply that information. The Chairman said she would allow him to
speak.
3. MINUTES
Approval of Minutes of Regular Meeting of October 12, 2011
A sentence was added as clarification to the October Minutes.
Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board
voted to approve the amended Minutes of the Regular Meeting of October 12, 2011,
all members having received copies. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Melinda Walker NONE NONE Leo P. McSweeney
Robert D. Peters
Nicholas Santosuosso
Leona Martin
4. BILLS & CHECKS
Approval of Bills and Checks paid in October 2011
October 2011
667- C/705 -2
067 -1 &3
REVOLVING FUND
Check Number 7073
Check Numbers 4114 and 4115
Check Numbers 10511 through 10572
689 -C MANAGEMENT Check Number 2165
PARKER MANOR
BEDFORD STREET
MRVP VOUCHER
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Check Number 1955
Check Number 1151
Check Numbers 2776 through 2781
Check Numbers 15795 through 15826
Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board
voted to accept the Bills and Checks as presented for October 2011. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Melinda Walker NONE NONE Leo P. McSweeney
Robert D. Peters
Nicholas Santosuosso
Leona Martin
4. EXECUTIVE DIRECTOR'S REPORT
A. SEMAP scores
Our Section 8 program is rated through the annual SEMAP score. We received a
score of 100 %. The entire staff contributes to this excellent score.
B. Parker Financials
The Board was given Parker financials for review. The Parker Board of Trustees
has appointed the LexHab attorney to their Board. There is still one vacancy that
needs to be filled by a property owner at Parker.
C. Project updates and Formula Funding
Steve is awaiting the proposal from the civil engineer for the Vynebrooke Village
water remediation project. Once received, he will submit this to DHCD so they
can determine if the housing authority must go before the Designer Selection
Board. The controversy is that even though this project does not involve vertical
construction, it does involve jack hammering the basement. If the housing
authority does go before the DSB, they will provide 3 architects that we can use
for the project.
The DHCD funded ADA projects to update Greeley and Vynebrooke Community
rooms are going out to bid in late winter. The renovations slated for Greeley are to
install an automatic door on the Tewksbury Street side, install a lift that will allow
a wheelchair to go from the first to the second floor and to remodel of the 2
bathrooms. The renovations slated for Vynebrooke include the remodel of the 2
2
bathrooms and laundry room to make room for new equipment and to renovate
the kitchen.
The Greeley Village aerogel project has been awarded to New England Builders.
In order to secure the additional funding, a CFA from DHCD needs to be
accepted.
Upon a motion by Leona Martin and seconded by Nicholas Santosuosso, the Board
voted to accept the CFA's from DHCD so the funding is in place and the project can
move forward. The roll call vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Melinda Walker NONE NONE Leo P. McSweeney
Robert D. Peters
Nicholas Santosuosso
Leona Martin
Steve submitted an application to CPC for the construction of 4 handicap accessible
units at Greeley Village. The total cost is approximately 1.2 million dollars.
D. Update on town state of emergency power outages
Steve attended numerous meetings after the storm with other town department
heads. The town opened a "comfort station" at the high school. Cots, blankets and
food were provided. A code red was sent to town residents so they were aware of
this and our maintenance staff went door to door checking on our tenants. The
power was restored at Greeley Village on Monday afternoon. Our other 2 villages
never lost power.
The maintenance staff has been working on clearing tree limbs and brush using a
rented wood chipper. A tree from one of our sites came down on the deck of a
neighbor causing substantial damage.
E. Board Member reelection and appointments
Leona's term is expiring in March 2012. Bob has applied to be reappointed.
5. UNFINISHED BUSINESS
The trash contract is expiring in July 2012. Jeanne Krieger, former Selectwoman, was
instrumental with involving the housing authority in the town contract discussions.
Currently our trash contract is with Waste Management. JRM hauls our recycle at no
cost to the housing authority. The Board would like to send her a thank you letter.
Melinda has offered to compose the letter.
Upon a motion by Nicholas Santosuosso and seconded by Leona Martin, the Board
voted to have Melinda compose a thank you letter to Jeanne Krieger. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Melinda Walker NONE NONE Leo P. McSweeney
Robert D. Peters
Nicholas Santosuosso
Leona Martin
The Board was given a copy of our current Board approved Personnel Policy. Kathy
pasted in the three areas of concern: Sexual Harassment, Progressive Discipline and
Workers Compensation from a DHCD approved policy.
The Board discussed forming a sub - committee to review and edit the policy so it can
be tailored to our housing authority.
Upon a motion by Nicholas Santosuosso and seconded by Leona Martin, the Board
voted to form a sub - committee to review and edit the personnel policy. The roll call
vote was as follows:
YEAS NAYS ABSTAIN ABSENT
Melinda Walker NONE NONE Leo P. McSweeney
Robert D. Peters
Nicholas Santosuosso
Leona Martin
Our federal insurance agent apologizes for not having the cost estimate figures yet.
The gentleman who runs the risk assessment department has been on sick leave and
they are awaiting his replacement. She has assured us that we will have the figures
shortly.
6. NEW BUSINESS
7. ADJOURNMENT: 7:30 P.M.
A true copy attest ...........................
STEPHEN KEANE, SECRETARY
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