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HomeMy WebLinkAbout2011-09-BOS-min Selectmen’s Meeting September 12, 2011 A regular meeting of the Board of Selectmen was held on Monday, September 12, 2011, at 6:00 p.m. in the Selectmen Meeting Room, Town Office Building. Chairman Manz, Mr. Kelley, Mr. Cohen, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager and Ms. Pease, Executive Clerk, were present. Joint Meeting with Planning Board Members of the Planning Board present: Mr. Canale, Chair, Ms. Ciccolo, Mr. Hornig; Mr. Zurlo, and Ms. McCall-Taylor, Planning Director. The Planning Board goals and work plan consist of at least three zoning changes for the fall or spring town meeting, including the Dana Home rezoning, in the center business area will look at greater height and use changes, and the current bylaws have some inconsistencies and irrelevance. The Planning Board has retained counsel to look at and come up with proposed non-substantive changes to the Zoning By-Law for the Annual Town Meeting. The Planning Board would like to see the Selectmen complete the Stormwater Regulations soon. Hartwell Avenue Transportation Plan The Planning Board reviewed the Transportation Overlay Implementation Program, which includes 13 steps of specific actions that need to be taken. The Planning Board would like the Selectmen to endorse the intent of the 13 steps; agree to champion the capital needs and be open to providing some funding for this year’s budget planning; and agree to set up a working group of a couple members from the Selectmen, Planning Board and staff from Planning and DPW to clarify the 13 steps and what they mean. Total cost of the 13 improvements is estimated to be about $30 million. When estimating mitigation fees from developers over the next 2-20 years, it is estimated that only about $3 million would be generated. To receive funding from federal and/or state the projects need to be 100 percent designed. It is important to start the design process now so possible funding sources can be applied for when the opportunity arises. Mr. Kelley is interested in a presentation on what the Planning Board approved for a final plan and felt it should have been reviewed and approved by the Selectmen. Mr. Canale explained the process of getting federal funding for projects over $10 million. Projects have to be scored and listed in a long-range document, which is currently being approved, then every couple of years the plan is modified and amendments occur. It is important that the Hartwell project get designed and then into the 25 year plan and then into a TIP. Thee needs to be a regional plan presented that would benefit Bedford’s 4/225 corridor and Hanscom Air Force Base. Because of BRAC issues, Wood Street and other neighboring roads, as well as the location and proximity of air force presence, there are a number of factors showing why it would be a priority for the region. Selectmen’s Meeting – September 12, 2011 The Selectmen suggested that the Planning Board come before the Selectmen and present projects, descriptions and how to sequence them. The Selectmen requested that the Planning Board be invited to another Selectmen meeting soon to discuss this project in more detail and have a presentation on the final concept so that the Selectmen can endorse it. It was also suggested that the Selectmen and Planning Board Chairs come up with a suggested working group as soon as possible. Mr. Thuma, Wood Street, thanked the Planning Board for its efforts in addressing issues when the zoning density was increased on Hartwell Avenue. He feels it is important to quickly come up with a plan in the context of what the traffic impacts are on Hartwell Avenue because of the number of neighborhoods affected by the increased density on Hartwell Avenue. Affected side road residents should be asked to participate in the process. The Planning Board should submit a placeholder for possible capital requests for the FY13 budget. The Planning Board will stay in session through the Transportation Planning Recommendation item. Selectmen Concerns and Liaison Reports Mr. Manz thanked Chief Corr for the opportunity to see the Stanley Cup when it was at the Police Station. Lexington had two 9/11 events: the Lexington Firefighters L-1491 had a service of remembrance in the morning at the Fire Headquarters and the Interfaith Clergy had a service on the Battle Green in the evening that included 22 Clergy and over 450 people attended. Thanks to Boy Scouts from Troops 160 and 119 who attended and helped with setup and takedown. The Selectmen sent get-well wishes to Mr. Friedlich who is recuperating at home. Ms. Mauger updated the Selectmen on a Tree Committee endeavor to plant trees on properties requested by homeowners. If residents are interested in having a tree planted on their property they should contact the Tree Committee. At Mr. Kelley’s request the Selectmen will discuss whether to take a position against casinos in Massachusetts. The Selectmen need to review a copy of the proposed legislation and ask our Legislators what there position is. The Chairman will contact the Legislators about setting up a meeting to discuss casinos. Selectmen’s Meeting – September 12, 2011 Town Manager Report Mr. Valente reported on four items: 1) the Citizen’s Academy begins Thursday, September 15 and there are still a few slots available; 2) QD Vision, Inc, a maker of optical products for displays and solid state lighting, has moved to Hartwell Avenue from Watertown; Joseph McWeeney was appointed to the Permanent Building Committee; and he updated the Selectmen on department moves because of the continued construction at the Town Office Building. Grant of Location – Nstar – Shade Street Ms. Crosby, representing Nstar Electric, requested permission to switch service to 117 Shade Street from overhead to underground. Upon motion duly made and seconded, it was voted 5-0 to approve the petition of Nstar Electric to construct, and a location for, a line of conduits and manholes with the necessary wires and cables therein to be located under the surface of Shade Street northerly at pole 87/9 approximately 243.4 feet + northwest of Carey Avenue, a distance of about 47 feet + conduit. Introduction of Code Red Chief Corr and Captain O’Leary introduced Code Red, the Town’s new emergency notification system. This system will allow residents to add phone numbers, including cells, email addresses and request that a test be sent. This will provide better notification. They are sending out a press release, will include a notice in the next tax bill, and Code Red can be accessed through the Library computers. In addition, the Senior Center will have staff and volunteers available to help seniors. All residents are strongly encouraged to provide contact information to the system. Metropolitan Planning Organization 2011 Municipal Election Mr. Canale suggested that Lexington become involved in the Boston Metropolitan Planning Organization since they have restructured and added additional seats. Membership would provide opportunities to be involved in federal funding available through MassDOT. Process involves the Chief Elected Official being nominated by five towns. Upon motion duly made and seconded, it was voted 5-0 to submit the necessary paperwork for an at-large town seat on the Metropolitan Planning Organization for the upcoming MPO Municipal election on October 26. Selectmen’s Meeting – September 12, 2011 Center Field Turf Evaluation Mr. Pinsonneault, DPW Director of Operations, provided a letter to the Selectmen from Stantec Planning and Landscape Architecture that explains why the Center Playfields would not be a good candidate for a synthetic turf field. The Selectmen thanked Mr. Pinsonneault for the information and concurred that the site would not be a good candidate for a synthetic turf field. Transportation Program Recommendations Ms. Vine, Deputy Town Manager, presented a recommendation for how the Town should organize and provide staff support for transit operations, parking and transportation planning. The recommendation is for transit operations and marketing to be placed under the Department of Human Services, parking management be placed under the Police Department/Traffic Office; and transportation planning be placed under the Planning Department. Next steps include revising position descriptions and advertising for both a Transportation Coordinator and Planner; inform key stakeholders of the planned reorganizations; continue discussions with DPW, Human Services, Police, and Planning departments to transition program elements to their respective departments and confirm funding sources and allocations; and develop a process with the Board of Selectmen to begin work on the governance structure regarding board and committee organizations. Recommended changes to staff would be reduction from 35 hours/week to 28 hours/week for the Transportation/Lexpress Coordinator; increase in part-time Planner position from 15 hours/week to 22 hours/week; and increase hours for Traffic Bureau from 19 hours/week to 35 hours/week. Outreach to schools on transportation issues will be part of the Transportation/Lexpress Coordinator mission. The Selectmen want to make sure there is a commitment to review the reorganization in six months. Mr. Canale, Chair of the Planning Board, said the Planning Board is pleased with the recommendation to have transportation planning housed in the Planning Department and would like the Selectmen to approve the recommendation so the Planner position can be advertised and filled as soon as possible. It is important to the Planning Board that policy and governance be better coordinated and discussed soon. Mr. Levison, Chair of the Transportation Advisory Committee (TAC), stated that TAC agrees with the proposed plan, except for a few concerns. Concerns include: removing Lexpress from DPW home might negatively impact current support received from DPW, like alerts to road closings in a timely fashion for route adjustments; removing planning activities from coordinator Selectmen’s Meeting – September 12, 2011 will insulate areas of planning and operation; and whether 28 hours is sufficient to perform all tasks. TAC recommends that a formal mechanism of communicating and coordinating be established between Human Services, DPW, Planning and Boards and Committees with transportation oversight; that an evaluation of proposed plan be done after 6 months to see if any modifications are needed; that the Lexpress office be covered full-time; that TAC continue providing input as the program is implemented; that TAC review job description of both Transportation Coordinator and Planner and to be part of the interview process for both positions. TAC is active in transportation issues beyond Lexpress and they feel it would be valuable to have the transportation planner meet with them periodically. Some of the Selectmen want to see a very focused short-term intense study done of school bus usage because of how little they are used and the increased traffic in school neighborhoods for pickup and drop-off of kids. The Selectmen asked questions about the proposed structure and how it would affect the budget because of making two of the positions benefits eligible. Mr. Valente stated that the additional resources were added after reviewing all the components and the consensus was that the additional hours were needed to get the job done better, especially the transportation planning piece. Lexpress will remain in Town Hall and the goal is to work out an arrangement with other departments to help cover the Lexpress office from 8:30 a.m. to 4:30 p.m. Because of the eligibility for benefits for two positions Mr. Burnell requested information on what the impact to the budget would be. Mr. Kelley wants to make sure the structure does not lose the go to transportation person who the community would be familiar with. The focus should be on what the Town is doing well and what we are not doing enough of and what could be done to improve and enhance the program. Then alternatives and suggested changes should through an evaluation process with the Selectmen and the put into budget. One of his suggestions is an employee shuttle around the key commercial districts that could be supported by business that would benefit; need to expand economic development and get a transportation piece that is not there now. Upon motion duly made and seconded, it was voted 4-1 (Burnell opposed) to authorize the Town Manager to reorganize the Town’s transportation programs as recommended in the memo dated September 6, 2011 from Deputy Town Manager Linda Vine, with a caveat that the program be reviewed in six months. The Planning Board adjourned at 8:30 p.m. Selectmen’s Meeting – September 12, 2011 Overview of Muzzey Senior Center Improvements Mr. Lapointe, member of the Muzzey Improvements Working Group, made a presentation that summarized the Muzzey Improvements Report prepared by Bargmann Hendry + Archetype, Inc., including recommended improvements and present cost estimates; reviewed the timeline leading to the report; the Council on Aging recommendations; what proposed improvements will not do; highlighted the challenges of providing public services in private, residential condominiums; and posed strategic questions. These recommended improvements are specifically to fix safety issues; the recommended improvements do not address space needs for the Human Services Department. The recommended improvements include: replace/relocate communicating stair; infill small area between floors, upgrade HVAC system; upgrade lighting, install two-step elevator; and correct accessibility violations. Total town direct cost would be $955,444. The Building-wide life safety improvements include a fire alarm system and emergency generator. Total cost would be between $190,000 and $250,000. The Town’s 4.8% share would be between $9,120 and $12,000. Ms. Springer, Muzzey Trustee, requested a copy of the BH+A report on the Muzzey Senior Center Improvements. She stated that the Muzzey Trustees have been working with the senior center and there are some opportunities for meeting after 4:30 p.m. Also she stated that the sewage problem had been fixed. Upon motion duly made and seconded, it was voted 5-0 to put a placeholder in the FY2013 capital budget for the proposed Muzzey Senior Center Improvements. FY2012 Water/Sewer Rates Mr. Addelson, Assistant Town Manager for Finance, reviewed the results of FY2011 water and sewer operations, billed consumption and retained earnings history. Then he presented the FY2012 water and sewer budgets as adopted at the 2012 Annual Town Meeting and the proposed revisions to those budgets, which will serve as the basis for calculating FY2012 water and sewer rates. At the October 3 Selectmen meeting Mr. Addelson will present the recommended water and sewer rates for FY2012 and public comments will be taken. At the October 17 Selectmen meeting the Selectmen will vote on the proposed FY2012 rates. Initiative Petition to Limit Water or Sewer Rate Increases The Selectmen were provided a draft copy of a proposed law that would impose a cap on water and sewer rate increases, which would handicap MWRA. The Selectmen should consider weighing in on the issue after the MWRA meeting held on September 15. A response should be developed with the help of Mr. Hadley, DPW Director. Selectmen’s Meeting – September 12, 2011 Extend Busa Farm Lease Upon motion duly made and seconded, it was voted 5-0 to authorize the Town Manager to extend the Busa Farm land lease for an additional year. Schedule Busa Property Meetings with Busa Land Use Proposal Committee The Selectmen will schedule a joint meeting with the Busa Land Use Proposal Committee for Tuesday, October 11, 2011, at 7:00 p.m. Theatre License Renewal – Lexington Venue Upon motion duly made and seconded, it was voted 5-0 to approve the application and issue two theatre licenses to the Lexington Theatre Project, Inc., d/b/a Lexington Venue, 1794 Massachusetts Avenue, for Cinema 1 and 2 to show movies weekdays and Sundays. Town Manager Evaluation Discussion for FY2010 to FY2011 Ms. Mauger received input from each of the Selectmen for the Town Manager’s evaluation and compiled the information into one evaluation that she passed out as a draft document, which will now be part of the public record. The Board will discuss and vote on the evaluation at the September 26 meeting. Approve Letter of Support – Conservation Stewards Trail Improvements at Whipple Hill Upon motion duly made and seconded, it was voted 5-0 to approve a letter being sent to support the Department of Conservation and Recreation for the Lexington Conservation Stewards’ proposed trail construction and improvements for Lexington’s Whipple Hill Conservation Area. Approve Letter of Support – MAGIC Suburban Mobility Transit Study Mr. Canale, Lexington’s Representative to the Minuteman Advisory Group Interlocal Coordination (MAGIC), requested that the Selectmen write a letter of support for the MAGIC Suburban Mobility Transit Study – Phase II, which is intended to build upon the work Metropolitan Area Planning Council (MAPC) completed in May 2011 in conjunction with a working group composed of representatives of all 13 MAGIC communities. Upon motion duly made and seconded, it was voted 5-0 to approve and sign the letter in support of the MAGIC Suburban Mobility Transit Study – Phase II. Energy Conservation Committee Charge Revisions and Appointments The Energy Conservation Committee charge was revised by changing the membership to 9 and clearly identifying the criteria for membership. Selectmen’s Meeting – September 12, 2011 Upon motion duly made and seconded, it was voted 5-0 to approve the proposed changes to the Energy Conservation Committee charge. The Energy Conservation Committee was never given terms when members were initially appointed. The suggested appointments/reappointments are made to stagger the term limits. Upon motion duly made and seconded, it was voted 5-0 to reappoint Paul Chernick, Chris Haines, Steve Kropper and Ravinder Sakhuja to the Energy Conservation Committee for 3-year terms to expire September 30, 2014. Upon motion duly made and seconded, it was voted 5-0 to appoint Roger Borghesani to the Energy Conservation Committee for a term to expire September 30, 2013. Upon motion duly made and seconded, it was voted 5-0 to reappoint Shawn Newell, representing Facilities, and Tom Griffiths to the Energy Conservation Committee for a term to expire September 30, 2013. Upon motion duly made and seconded, it was voted 5-0 to reappoint Joe Musacchia and Prabir Maulik to the Energy Conservation Committee for a term to expire September 30, 2012. Liaisons will include: Bill Hadley, DPW; Patrick Goddard, Facilities; Michelle Ciccolo, Planning Board; and Hank Manz, Selectmen. Annual Committee Reappointments and Appointments Communications Advisory Committee Upon motion duly made and seconded, it was voted to reappoint James Goell, Dorinda Goodman and John Rudy to the Communications Advisory Committee for 3-year terms to expire September 30, 2014. Condo Conversion Board Upon motion duly made and seconded, it was voted 5-0 to reappoint Jacquelyn Hawkinson, John McWeeney and Albert Zabin to the Condo Conversion Board for 3-year terms to expire September 30, 2014. Fence Viewers Upon motion duly made and seconded, it was voted 5-0 to reappoint David Buczkowski, Douglas Meadows and Robert Warshawer to the Fence Viewers for 1-year terms to expire September 30, 2012. Gammel Legacy Trust Upon motion duly made and seconded, it was voted 5-0 to reappoint Marie Hill and Jacquelyn Ward to the Gammel Legacy Trust for 1-year terms to expire September 30, 2012. Selectmen’s Meeting – September 12, 2011 Lexington Scholarship and Education Fund Board Upon motion duly made and seconded, it was voted 5-0 to reappoint Paul Ash, Janine Cohen, Thomas Fenn, John Miller and David Williams to the Lexington Scholarship and Education Fund Board for 1-year terms to expire September 30, 2012. Lexington Bicycle Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Margaret Enders, George Gagliardi and Marita Hartshorn to the Lexington Bicycle Advisory Committee for 3-year terms to expire September 30, 2014. Lexington Human Rights Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Puran Dang, Leona Martin and Albert Zabin to the Lexington Human Rights Committee for 3-year terms to expire September 30, 2014. Upon motion duly made and seconded, it was voted 5-0 to appoint Arthur Katz to the Lexington Human Rights Committee for a 3-year term to expire September 30, 2014. Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Richard Capron from the Lexington Human Rights Committee, effective immediately. LexMedia Board of Directors Upon motion duly made and seconded, it was voted 5-0 to reappoint Timothy Counihan to the LexMedia Board of Directors for a 3-year term to expire September 30, 2014. Noise Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Anthony Galaitsis to the Noise Advisory Committee as an at-large member for a 3-year term to expire September 30, 2014. Police Manual Policy Committee Upon motion duly made and seconded, it was voted to appoint Cleveland Coats, Mark Corr, Edith Flynn, William Hays and Gerald McLeod to the Police Manual Policy Committee for 1- year terms to expire September 30, 2012. Retirement Board Upon motion duly made and seconded, it was voted 5-0 to reappoint Michael McNabb as the Selectmen’s appointment to the Retirement for a 3-year term to expire October 18, 2014. Tree Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint John Frey, Gerald Paul and Anne Senning to the Tree Committee for 3-year terms to expire September 30, 2014. Selectmen’s Meeting – September 12, 2011 Trustees of Public Trusts Upon motion duly made and seconded, it was voted 5-0 to appoint Susan McClements to the Trustees of Public Trusts for a 6-year term to expire September 30, 2017. The Selectmen thanked Thomas Taylor for his great contributions and who has been a member of the Trustees of Public Trusts since 1988. Water and Sewer Abatement Board Upon motion duly made and seconded, it was voted 5-0 to reappoint James Osten to the Water and Sewer Abatement Board for a 3-year term to expire September 30, 2014. Consent Agenda Approve Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was vote 5-0 to approve the following commitments and adjustments of water and sewer charges: Adjustments of Water/Sewer Charges for June 23, 2011 and August 4, 2011 ($-555.20) Commitment of Water and Sewer Charges for August 2011 (Cycle 9) $281,259.42 nd Approve Use of the Battle Green/March for the 2 Annual Battle Road Memorial March Upon motion duly made and seconded, it was voted 5-0 to approve using the Battle Green for the nd 2 Annual Battle Road Memorial March on Saturday, October 15, 2011 from 8:00 a.m. to 11:00 a.m. and to march from the Battle Green to the Battle Road along Massachusetts Avenue. One-Day Liquor License – Children’s Center of Lexington Upon motion duly made and seconded, it was voted 5-0 to approve a one-day liquor license for th the Children’s Center of Lexington to serve beer and wine at the 40 Anniversary Gala Concert to be held Saturday, October 1, 2011, at Cary Memorial Building from 6:00 p.m. to 10:00 p.m. Donation to Conservation for Upper Vine Brook-Cotton Farm Conservation Area Upon motion duly made and seconded, it was voted 5-0 to accept the donation of a picnic table from Robert Hausslein for use by Conservation at the Upper Vine Brook-Cotton Farm Conservation Area. Ratify Poll Vote – Lower Battle Green Flag on 9/11 Upon motion duly made and seconded, it was voted 5-0 to ratify a poll vote to lower the Battle Green Flag on Sunday, September 11, 2011. Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of August 29, 2011 and August 30, 2011. Selectmen’s Meeting – September 12, 2011 Executive Session Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes of August 29, 2011. Documents Presented 1.Muzzey Senior center Improvements Presentation dated September 12, 2011 2.Draft Town Manager Evaluation for FY2010-FY2011. Executive Session Upon motion duly made and seconded, it was voted by roll call 5-0 to go into executive session to discuss a possible violation of the Noise Bylaw on the Shire property and the Town’s enforcement options and to reconvene in Open Session only to adjourn. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the litigation position of the Town. Upon motion duly made and seconded, it was voted to adjourn at 10:55 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting September 13, 2011 A meeting of the Board of Selectmen was held on Tuesday, September 13, 2011, at 8:30 a.m. in the Selectmen Meeting Room, Town Office Building. Chairman Manz, Mr. Kelley, Mr. Cohen, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager and Ms. Pease, Executive Clerk, were present. Also Present from LexFarm: Ms. Kern, President; Mr. Lucker, Vice President; Mr. Moody, Treasurer; Mr. Karnofsky, Community Supporter, and Mr.Barrer, President of the Newton Community Farm. Ms. Kern gave a presentation on why a community farm would be good for Lexington. LexFarm recommends: to use Newton as a good model and to appoint a Community Farm Commission that would establish parameters and priorities, issue an RFP and award a contract to the best proposal. Asked how the community farm would operate and sustain itself, Mr. Moody answered that besides selling shares and selling produce, there will be membership dues collected. Also there are organizations that provide low interest loans to farms who are starting out or expanding. Liability issues lie with the community and the non-profit. Mr. Barrer explained that the Community Farm Commission in Newton meets monthly and includes members from various parts of the community and with different expertise and they are th charged with seeing that the farm works properly. The Newton Community Farm is in its 6 year of operation. The Community Farm is licensed to use the land for 20 years. The farmstand is open April through November. LexFarm is interested in preserving the Busa greenhouse, well and farmstand, which includes cold storage. Ms. Kern said there is the opportunity to include paths and picnicking, but they do not want people on the growing fields. LexFarm does not believe there will be any traffic issues because people come and go at different times and different days. But there is an education piece where groups of up to around 20 people will meet at the farm. LexFarm will look at whether those meetings will cause any parking issues. LexFarm has reached out to Minuteman Tech and science teachers at the high school. The LexFarm non-profit group has formed an education committee that is working on curriculum for elementary and high school age children. Schedule Next Meeting The Selectmen have scheduled a meeting with the Busa Land Use Proposal Committee for Tuesday, October 11, 2011, at 7:00 p.m. Selectmen’s Meeting – September 13, 2011 Documents Presented 1.LexFarm Community Farm Proposal Presentation. 2.Lexington Community Farm Coalition Report dated September 13, 2011. Upon motion duly made and seconded, it was voted to adjourn at 10:00 a.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting September 20, 2011 A meeting of the Board of Selectmen was held on Tuesday, September 20, 2011, at 7:00 p.m. in Cary Auditorium, Cary Memorial Building. Chairman Manz, Mr. Cohen and Ms. Mauger were present. The Selectmen attended the School Committee meeting to listen to the presentations being made for the proposed Estabrook, Bridge and Bowman school projects. For additional information, refer to the School Committee minutes. A true record; Attest: Norman P. Cohen Selectman Selectmen’s Meeting September 26, 2011 A regular meeting of the Board of Selectmen was held on Monday, September 26, 2011, at 7:00 p.m. in the Selectmen Meeting Room, Town Office Building. Chairman Manz, Mr. Kelley, Mr. Cohen, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager and Ms. Pease, Executive Clerk, were present. Public Comment Ms. McKenna, Chair of the Tourism Committee, announced that as a “thank you” to Lexington th residents for the support of the Liberty Ride and because of its ending its 10 year of operation, they are rolling back prices ($10 for adults and $5 for students) to residents through October 30. Selectmen Concerns and Liaison Reports Mr. Manz attended the last Estabrook School Access Ad Hoc Task Force meeting and learned that a buffer space of 1431 feet is needed for traffic, which will impact where the school is built and where the fields can be located. Mr. Manz, Mr. Cohen and Ms. Mauger attended the rededication of the Munroe Tavern and the dedication of the Elsa O. Sullivan Program Center. This project was funded by the Community Preservation Act. The event was well attended and the ceremony was inspiring. The Historical Society was congratulated. Mr. Manz will be putting together a small group to study the cost of school transportation, as was suggested by Ms. Crocker, Safe Routes to School. Town Manager Report Mr. Valente reported on three items: 1.Recognition of Captain Manuel Ferro for his graduation from the Federal Bureau of Investigation’s National Academy on September 16, 2011. 2.League of Women Voters, Recreation, Human Services, Stand for Children are having a Community Conversation Forum at St. Brigid on Tuesday, September 27. 3.The Town website was down, including receiving external e-mails. He hoped that service would be restored by morning. Grant of Location – National Grid – Bridge Street Upon motion duly made and seconded, it was voted 5-0 to approve the petition for Bridge Street for National Grid to install and maintain approximately 40+ feet of 2 inch gas main in Bridge Street from the existing 2 inch at House No. 44 easterly to House No. 46. Selectmen’s Meeting – September 26, 2011 Approve Class II License – Lexington Auto Service, Inc. Mr. Fenn, Attorney representing Bassam Issa, Lexington Auto Service, Inc. at 39 Bedford Street, requested approval for a Class II License to sell 1-2 cars in the parking lot of the service station. The Board of Appeals has approved a special permit to allow sales of 1-2 cars at 39 Bedford Street. Upon motion duly made and seconded, it was voted 5-0 to approve the application and issue a Class II License to Lexington Auto Service, Inc., 39 Bedford Street, contingent on the conditions of the Board of Appeals decision that was approved on July 28, 2011 being followed, including the pending appeals process, and subject to a response from the CORI request. Presentation on Center Streetscape Plan Ms. Shadley, Center Streetscape Working Group, stated the goals of the master plan project are to create an overall plan that improves pedestrian safety, maintains traffic flow through the center and updates the streetscape with lights, benches and other amenities. The plan will become the guide for ongoing Center improvements through the coming years. The plan presented included overarching organizational proposals; materials will be discussed at a later time. Also possible changes to the configurations of the parking lots behind the buildings will be addressed at another time along with other parking improvements. Ms. Hoffman described the components and specifics of the master plan, including the roadway, crosswalks, sidewalks and bicycle lanes on Massachusetts Avenue from Meriam Street to Woburn Street. The Working Group has met with the Field and Garden Club, Bicycle Advisory Committee, Sidewalk Committee and Center Committee, as well as individual Selectmen and interested parties. They also plan to meet with Capital Expenditures Committee, Design Advisory Committee, Tree Committee, Historic Districts Commission and Commission on Disabilities. The Center Streetscape Working Group is looking for comments and input from the Selectmen. In response to concerns about the suggested turn lanes and the loss of parking spaces from Mr. Kelley, Ms. Hoffman responded that there will be no parking spots lost if turn lanes are added. The Working Group and the Lexington Center Committee want to address and discuss possible road markings for bikes sharing the road with cars. Mr. Kelley suggested doing a cone exercise in front of the post office to see how the turning lane would work. Selectmen’s Meeting – September 26, 2011 Mr. Burnell would like to see engineering studies before he approves the proposed plans. He is not convinced the suggested changes at the intersection of Massachusetts Avenue and Woburn Street will work. He is concerned about the traffic flow in front of the post office, losing the third lane going toward Woburn Street that is used for turning, and raised sidewalks. Ms. McKenna was expecting the Working Group to ask for feedback from groups they had met with already. She has objections to the Liberty Ride changes. Ms. Hoffman said the group is in the process of doing that. In response to questions about making the south sidewalk wider, Ms. Hoffman stated that it was discussed and because of the need for 12 foot lanes for emergency vehicles and trying not to impede traffic flow, additional sidewalk space was not possible. Mr. Van Hook, member of Bicycle Advisory Committee and Chair of the Sidewalk Committee, is in favor of the median strip to clarify when the road changes from four to two lane; it will also help bikers and pedestrians. Ms. McKenna reminded the Selectmen that over 100 signs were removed from the center and she hopes the Working Group will look at the signage issue carefully. Ms. Kelley, Forest Street, wants to see the current island at the Woburn Street intersection saved as is, including the stones and iron sign. Mr. Manz stated that there is no plan to remove the sign and that the Working Group is talking with the Garden Club who maintains the island. Electric Vehicle Charging Station Location Mr. Hadley, DPW Director, and Mr. Valenti, Superintendent of Highways, presented options for the Electric Vehicle Charging Station locations. DPW staff met with representatives from the Lexington Center Committee, Transportation Advisory Committee and Sustainable Lexington Committee to review options for locating the stations. Nine locations were investigated. The priority was to place the charging stations in locations that will accommodate electric vehicle owners who can leave their vehicles for extended periods (full charge takes four hours). The locations must also be able to be supported by the NStar transmission grid. The recommendation is to approve installing two stations in the northeast corner of the Town’s Edison Way/NStar parking Lot. Three commercial areas are still being reviewed: Element/Aloft Hotel, Hanscom and Shire. Upon motion duly made and seconded, it was voted 5-0 to approve the recommendation of locating two dual charging electric vehicle stations in the northeast corner of the Town’s Edison Way/NStar parking lot and that a third location is approved with a recommendation of the Town Manager. Selectmen’s Meeting – September 26, 2011 Set Date for Special Town Meeting At the September 20 School Committee meeting they discussed the need for a Special Town Meeting to deal with the Bridge and Bowman Schools renovations. Then there would be a need for a Debt Exclusion within 90 days after the Special Town Meeting vote. Mr. Kelley is not a fan of fall Special Town Meetings and is not in favor of spending money on renovating schools. He also feels there needs to be a discussion about the elements and costs before a debt exclusion is scheduled. It is inappropriate for the Selectmen to vote to have a Special Town Meeting without a request by the School Committee. The Selectmen requested that the School Committee come to the October 3 Selectmen’s meeting. Upon motion duly made and seconded it was voted 4-1 (Kelley opposed) to close and sign the warrant no later than October 5 contingent on a vote from the School Committee requesting a Special Town Meeting, and that citizen articles need to be submitted no later than October 3 at 4:30 p.m. Approve Town Manager Evaluation for FY2011 to FY2011 Upon motion duly made and seconded, it was voted 5-0 to approve the Town Managers evaluation for FY2010 to FY2011. Town of Lexington, Massachusetts Town Manager Evaluation FY 2010-11 Professional Expertise The Board of Selectmen is unanimous in the opinion that Lexington is fortunate to have Mr. Carl Valente as our Town Manager. Mr. Valente joined our community at a difficult time. With great competence and integrity, he has restored faith in our municipal management and returned our Town to financial strength. His overall performance is outstanding, and his personal integrity and strong leadership is of note. He is widely respected by his colleagues in other communities and by various stakeholders within Lexington. Additional specific observations are provided below. Any suggestions for change should be viewed in the context of this positive evaluation. Personnel Management Department Performance/Supervision. Mr. Valente fully accepts responsibility as the chief executive officer of all municipal functions. He is clearly in charge and fully embraces his role as supervisor. The majority of the Board would like Mr. Valente to identify more opportunities for communication with non-senior staff in order for Mr. Valente to gain added understanding of Selectmen’s Meeting – September 26, 2011 departmental issues. Further, several Board members would like increased information about plans for departmental restructuring and a chance for input into the process. The successful reorganization of the Human Services department is an example of such collaboration. Professional Recruitment/Retention. Given the high expectations for our staff, it is not a simple matter to recruit and retain the best people for our various positions. Mr. Valente is given high marks for the recruitment of some senior staff. As has been noted previously, the entire Board was disappointed at the loss of our Economic Development Officer and was perplexed by the delay in posting for a replacement. We still do not understand why the successful partnership of the Economic Development Officer and the Town Manager suddenly became non-tenable, and hope that whatever factors caused this unfortunate turn of events have been identified and corrected. Execution of Policy. Mr. Valente consistently executes policy as directed by the Board. Two members sometimes wish the pace of execution was faster, but respect Mr. Valente’s erring on the side of prudence and caution. Foster collegial work environment. The staff is clearly loyal to Mr. Valente and respects his leadership. Board members have a mixed view of the senior management team model, with some members seeing clear organizational benefits while others point out some organizational downsides. Financial Management The Board is unanimous in its praise for Mr. Valente’s expertise and performance in all aspects of financial management. We appreciate his management of the operating budget that followed the Board’s directive not to ask the citizens for an operating override. Contract Negotiation The Board appreciates the challenges inherent in coalition bargaining. As well, we have many collective bargaining agreements that must be negotiated and which consume many hours of Mr. Valente’s time. We value Mr. Valente’s thorough preparation and reasoned approach to negotiation. Several Board members would like to see enhanced, timely communication between the Board and the Manager about all bargaining issues. Economic Development The Board is unanimous in its view that Lexington has made great strides in economic development over the past few years. As noted, we regret the loss of our Economic Development Officer. The Board looks forward to collaborating with Mr. Valente on both the strategy and organizational model for our Economic Development activities. Selectmen’s Meeting – September 26, 2011 Communication With Selectmen. The Board appreciates the challenge of communicating with five different Selectmen about so many issues. Mr. Valente does an admirable job of trying to keep us With other boards, committees and officers. The Board is unanimous in its regard for Mr. Valente’s communication with other boards, committees, and officers. Community Relations/Outreach The Board is unanimous in its view that Mr. Valente is very good at dealing with all members of our community. Strategic Planning/Problem Solving/Innovation Mr. Valente does not shy away from any problem presented to him and has a solid approach to problem solving. He has received strong marks from the majority of the Board for his handling and response to various crises that have affected our community. Leadership The entire Board sees that Mr. Valente is clearly a leader of the staff. Professional Integrity and Expertise All Board members believe Mr. Valente sets high standards for both his professional integrity and expertise. As we have said in the past, Mr. Valente is a consummate professional and Lexington has benefited greatly from his leadership. Annual Boards and Committee Appointments/Reappointments The Selectmen voted the following appointments, reappointments and resignations: 2020 Vision Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Peter Enrich and Jane Warren to the 2020 Vision Committee for 3-year terms to expire September 30, 2014. Board of Appeals and Associates Upon motion duly made and seconded, it was voted 5-0 to appoint Leo McSweeney to the Board of Appeals for a 6-year term to expire September 30, 2016. Upon motion duly made and seconded, it was voted 5-0 to reappoint Nancy Adler, Ralph Clifford and William Kennedy to the Board of Appeals as Associate Members for 1-year terms to expire September 30, 2012. Upon motion duly made and seconded, it was voted 5-0 to appoint Jeanne Krieger, Fred Merrill and Edward McCarthy to the Board of Appeals as Associate Members for 1-year terms to expire September 30, 2012. Selectmen’s Meeting – September 26, 2011 Design Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Richard Brown, Richard Friedson, Ginna Johnson, Bahig Kaldas, Timothy Lee, Alenka Slezak, Colin Smith, Brigitte Steines and Steven Vincent to the Design Advisory Committee for 1-year terms to expire September 30, 2012. Upon motion duly made and seconded, it was voted 5-0 to reappoint Bruce Creager, John Frey and Betsy Whitman to the Design Advisory Committee as Associate Members for 1-year terms to expire September 30, 2012. Economic Development Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Jerold Michelson and David Pronchick to the Economic Development Advisory Committee for 3-year terms to expire September 30, 2014. Greenways Corridor Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Alexandra Dohan and Margaret Enders to the Greenways Corridor Committee for 3-year terms to expire September 30, 2014. Housing Partnership Board Upon motion duly made and seconded, it was voted 5-0 to reappoint Jeri Foutter, Thomas Harden, Chris Kluchman and Betsey Weiss to the Housing Partnership Board for 3-year terms to expire September 30, 2014. Human Services Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Mimi Ballard and Barbara Ciampa to the Human Services Committee for 3-year terms to expire September 30, 2014. Lexington Council for the Arts Upon motion duly made and seconded, it was voted 5-0 to reappoint Zoe Perry-Wood to the Lexington Council for the Arts for a 3-year term to expire September 30, 2014. Lexington Human Rights Committee Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Gerald McLeod from the Lexington Human Rights Committee, effective immediately. Munroe Center for the Arts Board Upon motion duly made and seconded, it was voted 5-0 to reappoint Peter Kelley to the Munroe Center for the Arts Board, representing the Selectmen, for a 3-year term to expire September 30 2014. Selectmen’s Meeting – September 26, 2011 Noise Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Richard Canale to the Noise Advisory Committee, representing the Planning Board, for a 3-year term to expire September 30, 2014. Tourism Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Mary Jo Bohart, Kerry Brandin, Bernice Fallick, Carla Fortmann, Mary Gillespie, Dawn McKenna, Paul O’Shaughnessy, John Patrick, James Shaw and Lou Sideris to the Tourism Committee for 1-year terms to expire September 30, 2012. Town Report Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Michele Bokun, Jennifer Braverman and David Tabeling to the Town Report committee for 1-year terms to expire September 30, 2012. Traffic Safety Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Stephen Ades, Steve Frymer and Sudhir Murthy as the citizen members to the Traffic Safety Advisory Committee for 1-year terms to expire September 30, 2012. Upon motion duly made and seconded, it was voted to reappoint David Cannon, representing DPW; Manuel Ferro, representing Police; and Jonathan Wettstone, representing Schools to the Traffic Safety Advisory Committee for 1-year terms to expire September 30, 2012. Transportation Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Elaine Dratch and Francine Stieglitz to the Transportation Advisory Committee for 3-year terms to expire September 30, 2014. Upon motion duly made and seconded, it was voted 5-0 to reappoint Peter Levy to the Transportation Advisory Committee for a term to expire September 30, 2013. Approve Revised Housing Partnership Charge The Housing Partnership Board has requested a change to their charge to reflect the current membership. Upon motion duly made and seconded, it was voted 5-0 to approve the revised Housing Partnership Board charge changing the membership to 17 voting members and 3 liaisons. Selectmen’s Meeting – September 26, 2011 Approve Town Manager Appointment – Council on Aging Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s appointment of Carroll Ann Bottino to the Council on Aging for a 3-year term to expire May 31, 2011. Approve Bench Location at Cary Memorial Library Upon motion duly made and seconded, it was voted 5-0 to approve locating a bench at the corner of the Cary Library property, as presented. Approve Request to have Patriot’s Day Parade on Sunday in 2013 The Town Celebrations Committee submitted a request to the Selectmen to move the 2013 Patriots’ Day afternoon parade from Monday, April 15, 2013 to Sunday, April 14 2013, with the time to be determined by the Town Celebrations Committee after consultation with the Lexington Interfaith Clergy Association (either 1:00 p.m. or 2:00 p.m.). Ms. McKenna is against the change and hopes the Selectmen will vote against the request. She believes it will have an economic impact by taking away Monday revenue from businesses. It will also be difficult for people who expect the parade every year on Monday. The reason the Town Celebrations Committee made this request was to make the 2013 parade bigger than usual and they need participation from some groups that cannot come on Mondays. Upon motion duly made and seconded, it was voted 5-0 to allow the Patriots’ Day parade to move to Sunday, April 14, 2013 for 2013 only. Consent Agenda Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 5-0 to approve the following commitments of water and sewer charges: Commitment of Water/Sewer charges for July 11, 2011 (Misc.) $11,812.54 Commitment of Water/Sewer Charges for August 2011 (Cycle 9) $281,259.42 Commitment of Water/Sewer Charges for August 2011 (Finals) $16,062.71 Commitment of Water/Sewer Charges for September 12, 2011 (Misc.) $60,604.55 Approve Request for Extension of Special License for Farmers Market Wineries Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Farmers Market Wineries to extend their license to include Thanksgiving Feastival on November 22, 2011. Selectmen’s Meeting – September 26, 2011 Ratify Poll Vote - One-Day Liquor License – Village Health Works Upon motion duly made and seconded, it was voted to ratify a poll vote 5-0 to approve a one-day liquor license to Village Health Works to serve wine at a fundraiser on Wednesday, October 5, 2011, from 7:30 p.m. to 9:30 p.m. at the Lexington Historical Society Depot Building. Ratify Poll Vote – Send Letter Regarding Hazmat Route Upon motion duly made and seconded, it was voted 5-0 to ratify a poll vote to send a letter to MassDOT regarding concerns on the proposal to re-route hazardous material from Boston to the outlying communities. Approve One-Day Liquor License – Lexington Catholic Community Upon motion duly made and seconded, it was voted 5-0 to approve a one-day liquor license for St. Brigid Parish to serve beer and wine at the comedy night fundraiser at St. Brigid Parish on Saturday, October 22, 2011, from 7:30 p.m. to 9:30 p.m. th Approve One-Day Liquor License – LHS Class of 1961 50 Reunion Upon motion duly made and seconded, it was voted 5-0 to approve a one-day liquor license for th LHS Class of 1961 to serve beer and wine at the 50 reunion at the Lexington Historical Society Depot Building on Friday, September 30, 2011 from 7:00 p.m. to 10:00 p.m. Approve Use of the Battle Green – ASAPROSAR Walk-A-Thon Upon motion duly made and seconded, it was voted 5-0 to approve the use of the Battle Green on Saturday, November 12, 2011 from 11:00 a.m. to 1:00 p.m. for the registration and start of the Asaprosar Walk-A-Thon. Approve Veteran’s Day Events – November 11, 2011 Upon motion duly made and seconded, it was voted 5-0 to approve the request from the Town Celebrations Committee for Veteran’s Day events, as outlined in a letter from the Town Celebrations Committee dated September 16, 2011. Documents Presented 1.Center Streetscape – Board of Selectmen Presentation – September 26, 2011, prepared by Pam Shadley. Selectmen’s Meeting – September 26, 2011 Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into Executive Session to discuss matters related to pending litigation and to reconvene in open session only to adjourn. The Chairman further declared that an open meeting discussion may have a detrimental effect on the litigating position of the Town. Upon motion duly made and seconded, it was voted to adjourn at 10:15 p.m. A true record; Attest: Lynne A. Pease Executive Clerk