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HomeMy WebLinkAbout2011-09-29-TCC-min Minutes Town Celebrations Committee September 29, 2011 Legion Room, Cary Hall Members present Suzie Barry, Dick Crogan, Linda Dixon, Mary Gillespie, Jo-Anne Granger, Sondra Lucente, Julie Miller, Wayne Miller, Bill Mix, Henry Murphy, Sandy Podgorski, Jim Shaw and Bob Tracey Members not present Paul Jenkins, Charlie Price and Dave Taylor Business  Suzie Barry called the meeting to order at 7:05 pm.  The September 8, 2011 and September 15, 2011 minutes were accepted with amendments.  A reminder -- those who have not taken the ethics test should do so.  Suzie has worked on updating committee member contact information.  Members’ concerns. Jim Shaw was travelling in France with a Lexington group on September 8, 2011 when committee elections were scheduled. He expressed disappointment this evening that his name had not been placed in nomination for the vice chair office despite his e-mail request to do so. During committee discussion, it was clarified that while intending to send his e-mail to the entire group, Jim inadvertently sent it to the chair only. The chair, whose policy it is not to make any nominations, assumed that the group had received Jim’s message and chose not to act on it. The committee expressed regret at this unfortunate misunderstanding and encouraged him to step forward again next year. Veterans’ Day 2011  Suzie has received all approvals for Veterans’ Day but one; she is still waiting for 1 the Selectmen to submit theirs in writing.  The essay contest appeared in today’s Minuteman. Mary Gillespie sent notices to the elementary children requesting that they make cards for distribution to veterans at the green.  No update yet on a chief marshal.  Liaisons will contact participating groups to invite them to join us in commemorating the day.  Sondra Lucente will send updated publicity to Colonial Times, Minuteman and Lexingtonpatch.com.  Bob Tracey has ordered five wreaths.  We do not have a clergyperson at this time. Patriots’ Day 2012  The website is temporarily on hold but should be ready by Tuesday.  We will prepare the application materials for mailing at next Thursday’s meeting.  Committee members proposed individuals and groups for chief marshal.  Conversation regarding fund-raising is on-going. Lexington 300 th  Plans are progressing well.  Opening ceremonies are planned for September 22, 2012.  Some events being planned --  Town-wide luncheon and other activities  Something special performed by the symphony  Fund-raising efforts – a fashion show in October 2012; make and distribute banners throughout town  Incorporation of Lexington weekend will be held March 16 & 17, 2013  The Selectmen voted to move the Patriots’ Day parade back a day (from th Monday to Sunday) for 2013 only, to be combined with the 300 parade  Outreach to groups announcing the change in day of the Patriots’ Day parade  Lexington-themed Trivia Bee  Performance by the Lexington Pops Chorus 2  Field & Garden Club plans to participate  Lexingtons nationwide are invited to participate in the parade  Seal time capsule on Memorial Day 2013 afternoon in the base of the (new) Depot Square clock  Closing ceremonies are scheduled for Memorial Day 2013 weekend. Meeting adjourned at 8:40 pm. Respectfully submitted by Sandy Podgorski 3