HomeMy WebLinkAbout2011-04-21-CAC-minLEXINGTON COMMUNICATIONS ADVISORY COMMITTEE
MINUTES
April 21, 2011
Attendance:
Present were Members: James Goell, Linda Roemer, Ken Pogran, Dave Becker, Frank
Cai, Dave Buczkowski, Maria Kieslich, Dorinda Goodman
The meeting was called to order at 6:32 p.m.
April Minutes
March minutes were presented and approved with a minor correction.
Carrier reports:
No Carrier report. Jim will remind them.
Members discussed the carrier increase on monthly charge on equipments. Jim reported
$3 increase per month on his service. Jim will write letter to carrier to inquire about the
equipment fee increase.
Chairman's report:
With Town Meeting in session this month, work on continuing actions has been delayed.
Jim checked with Pat Goddard about improvements to the sound system for the Library
meeting room. Nothing new. He has heard nothing about use of G -15 . Dorinda
understood that the plan was shelved, but will check further. Jim has conferred with Pat
Goddard about the town meeting projector issues. The projector failed impacting both the
meeting and LexMedia. At the next meeting we will discuss this further and may wish to
recommend actions to prevent a reoccurrence. Jim will contact Susan Yanofsky to find
out what progress has been made in assessing high -speed Internet availability on Hartwell
Avenue.
Lessons learned from LexMedia negotiation:
Various issues and setbacks during the negotiation were discussed. Two issues stand out:
1) Gaining the attention of the key decision maker so that requirements and format
are properly defined at the beginning and not starting without it.
2) The town terms and conditions should be formatted using automatic Word
features rather than hard formatted so paragraph insertions and deletions can be
handled easily. Jim will send a note to Carl about this.
LexMedia report processing:
Members may submit comments by late Thursday next week. Linda, Maria and Jim will
meet the following week to review the document and decide on next steps.
Promotion of LexMedia Town Broadcasts:
CAC has completed its work by getting the effort defined and Town - LexMedia
agreement. It is now up to the parties involved to implement the program. Maria will
track progress and report at our next meeting.
Volunteer Process:
The draft letter suggesting improvements to the LexMedia volunteer process was
reviewed. Jim will send it formally to LexMedia.
Letter to wireless carriers:
Ken has drafted the letter asking the wireless carriers to update the CAC on their plans. A
copy was sent to CAC members for review. The letter will be edited to reflect suggested
changes and shortened to fit on one page long. Linda will work with Ken to review and
finalize the letter.
Review and expenditures:
The CAC needs to better understand income, expenditures and reserves in the PEG
account so it can better assess proposed expenditures. Dave is compiling a summary. The
CAC will discuss this topic further in the future.
Library meeting:
Jim and John Rudy met with Koren Stembridge. She is interested in expanding library
video activities and upgrading the large meeting room for video taping, but need time to
get her feet on the ground. Jim encouraged her to undertake video production and to work
with Pat Goddard on improving the meeting room for Video. Use of LexMedia
OnDemand was encouraged
Wireless:
Frank has reviewed and approved four applications from AT &T to install new LTE
antennas and equipment. One additional application is in the pipeline to review.
Fall Schedule:
There will be no regular meeting in July and August.
A special meeting may be necessary to review the LexMedia second quarter report,
which is due in July.
The meeting was adj ourned at 8: 01 pm
Respectfully Submitted,
Frank Cai