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HomeMy WebLinkAbout2011-02-17-CAC-minCOMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES February 17, 2011 ROOM 111, TOWN HALL Attendance: CAC Members. Jim Goell, Chair, Frank Cai, Ken Pogran, Linda Roemer, John Rudy, Dave Buczkowski; Selectman Liaison George Burnell, Note: John Rommelfanger has resigned from the committee. Others: Smita Desai 1. Minutes. The Minutes of the January 20, 2011 meeting (vl.2) were approved. 2. Carriers. a.) Comcast. No report but provided an email on mistake with check to the town. A single check rather than two checks was submitted. The new checks should be sent 2/17. b.) RCN. Received a note stating rates would increase by $1.79 c.) Verizon. Received no report 3. Board of Selectman Liaison, George Burnell. Hartwell Ave. does not have commercial triple play service. It is believed that area industries are using T -1 service, which is expensive for small businesses. The Planning Board is developing plans to improve Hartwell Ave. so there may be an opportunity to install ducts. Action Jim Goell to talk to Greg Zurlo, Planning Board Chair, to obtain status and decide how best we can help. He will also talk with Susan Yanofsky about the current situation. 4. Chairman's Report a) New Member. Frank Cai was welcomed. b) LexMedia web site. The new site and on- demand for current Government programs is operational. There was discussion regarding obligations LexMedia has to place current Public material on- demand, and also older material. Actions: (1) Jim Goell /Linda Roemer to review the contract to determine their formal obligations and Jim Goell to ask LexMedia what there plans are; (2) John Rudy to pursue the Veteran's material as a case -in -point to determine what is required to bring in non - governmental material and also to determine what is happening regarding placing DVDs in the library. Both will be reported at the next meeting. c) Discussion with Shelby Kashet re Library Meeting Room. Jim Goell to talk with Pat Goddard as Shelby decided not to continue his efforts in this area. Consensus was that this is Pat's responsibility and thus probably no action for the CAC. d) School video program. Nothing new to report. e) Upgrade of room G15 for LexMedia filming. There were a few emails over the last week. Jim Goell will obtain more information on plans for the room. f) Wireless. The chair has received an email that one of the carriers will be submitting several applications shortly. Page 1 COMMUNICATIONS ADVISORY COMMITTEE MEETING MINUTES February 17, 2011 5. Cary Hall Maintenance. —$I OK will be charged to the PEG funds. 6. LexMedia Report. The article for The Minuteman and other newspapers was approved with two minor fixes. 7. LexMedia Promotion. Maria met with Harry and agreed to two items from the much longer list: (a) a special logo will be affixed to Town Meetings that are to be filmed and (b) a special sign, stating that the meeting will be filmed, will be provided. Jim will write a note to Carl on this. 8. Promotion of non - government LexMedia Programs. This was reported in 4b and John Rudy is pursuing it. (a) Where are the tapes ?; (b) What are the Veterans (Phil Schaefer) doing with them now ?; (c) What is LexMedia planning to do? Once this is resolved for the Veterans it will be generalized for other programs. 9. Carrier letter about CAC Meeting Attendance and Reports. The revised letter, stipulating quarterly reports and yearly visits, was unanimously approved. 10. WiFi Project. Ken will take this over from John Rommelfanger. There was considerable discussion and the consensus was (a) we may have been overcome by events and the WiFi plan may not be needed; (b) Ken will put together some bullets on John's material plus his own thoughts on the options; and (c) given the cost of the options, we will discuss it further. 11. January Complaints (Jim). There were two items: a) The Hartwell Ave issue that was discussed in length previously. b) A resident who found his wireless payment through Bank of America going to the wrong Verizon company and they seem unable to transfer it to the correct company or return it. Meanwhile he continued to be dunned for his wireless bill 12. New Business. Jim Goell has suggested that we invite the wireless carriers to describe their Generation IV plans with the committee. There are —5 Wireless Carriers in town. Action (Ken) will put together a list of carriers and issues that we might ask them to discuss. 13. Lessons Learned. All agreed that it would be a good idea to develop a Lessons Learned at the completion of any major project. Linda will make a preliminary list and consult with Dave and Maria regarding the LexMedia Contract for our next meeting. 14. Executive Session. Jim Goell, Frank Cai, Ken Pogran, Linda Roemer, John Rudy, and Dave Buczkowski voted to go into executive session to consider the application of Smita Desai for membership in the CAC. 15. Candidate Vote. After the Executive Session the committee voted to recommend to the Selectman that Smita Desai be appointed to the CAC. Submitted by: John Rudy Page 2