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Home My WebLink About2011-05-11-LHA-minLEXINGTON HOUSING AUTHORITY REGULAR MEETING —MAY 11, 2011 MINUTES 1. ROLL CALL The meeting was called to order by Chairman, Melinda Walker at 6:10 P.M. MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT Melinda Walker NONE Steve Keane Robert D. Peters Anne Frymer Nicholas Santosuosso Dan McCabe Leona Martin Leo P. McSweeney 2. PUBLIC COMMENT Anne Frymer has two issues to address. The pedestrian safety meeting held at the Senior Center on 5/2/11 had 2 translators available, Lexington Patrol Officer Hsu and Mr. Ming Chin Lin, who does translation services for the Senior Center and is a volunteer liaison to the Evergreen Group. She was surprised that Officer Hsu did not translate this meeting. Mr. Lin did translate and he was very well received. Anne had a conversation with Officer Hsu after the meeting. One of his comments to her was that he has been on the force for 10 years and is frustrated that the Asian community is not aware of his presence. She suggested that he ask Steve to please send another notice to the villages informing them of his information. According to Anne, because the tenants could not voice their concerns about public safety, they got side tracked and got into problems they have in the winter with sidewalks in the town that are not shoveled. One of Anne's students realized that the "Important Notice" form that we use from DHCD has an error. The Chinese translation is upside down. The housing authority has corrected the DHCD error and all future notices will be correct. Dan McCabe wanted to inform the Board that he and Steve have had communications and are trying to work together. Dan mentioned that the notices being sent are less upsetting to tenants. Leona was concerned as to if other residents have been involved in the communications between Dan and Steve. The Tenants Association had 17 attend. Steve pointed out that the housing authority can't get involved in any tenant meetings unless a formal LTO has been organized. Nick suggested that in the future he would like Public Comment to be put in writing so the Board has it before them and it does not go over the allotted 3 minutes. A few Board members thought it was important to discuss the situation even though it involved more time. 3. MINUTES Approval of Minutes of Annual Meeting of April 13, 2011 Upon motion by Leo P. McSweeney and seconded Nicholas Santosuosso, the Board voted to approve the Minutes of the Annual Meeting of April 13, 2011, all members having received copies. The roll call vote is as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE Robert D. Peters NONE Nicholas Santosuosso Leona Martin Leo P. McSweeney Approval of Minutes of Regular Meeting of April 13, 2011 Upon motion by Leo P. McSweeney and seconded by Nicholas Santosuosso, the Board voted to approve the Minutes of the Regular Meeting of April 13, 2011 all members having received copies. The roll call vote is as follows: r 7T ♦ ,-., _ T ♦ r 7,-., ♦ T - T ♦ T_ T ♦ Melinda Walker NONE Nicholas Santosuosso Leona Martin Leo P. McSweeney 4. BILLS & CHECKS Robert D. Peters NONE Approval of Bills and Checks paid in April 2011 April 2011 667- C/705 -2 REVOLVING FUND 067 -1 & 3 689 -C MANAGEMENT PARKER MANOR Check Numbers 7058 through 7061 Check Numbers 1013 6 through 1018 8 Check Numbers 4092, 4094, 4097 and 4098 Check Number 2159 Check Number 1949 2 BEDFORD STREET MRVP VOUCHER ,sFCTT(1N R Check Number 1144 Check Numbers 2758 and 2761 Check Numbers 15636 through 15658 and 15660, 15661 Upon a motion by Robert Peters and seconded by Leo McSweeney, the Board voted to accept the Bills and Checks as presented for April 2011. The roll call vote is as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE NONE Robert D. Peters Nicholas Santosuosso Leona Martin Leo P. McSweeney 5. EXECUTIVE DIRECTOR'S REPORT A. Board Vote to notify Town Clerk that the LHA will dispense with Regular Monthly Meetings for June, July and August. Special Meetings to be called if necessary. Upon a motion by Nicholas Santosuosso and seconded by Leo McSweeney, the Board voted to dispense with the regular Monthly Meetings for June, July and August, with Special Meetings to be called if necessary. The roll call vote is as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE NONE Robert D. Peters Nicholas Santosuosso Leona Martin Leo P. McSweeney B. Board vote to appoint member to Community Preservation Committee (CPC) for term June 30, 2011 -June 30, 2013. The term for current appointees to the CPC will expire in June. The Board must appoint a member for the next term. Upon a motion by Nicholas Santosuosso and seconded by Robert D. Peters, the Board voted to re appoint Leo P. McSweeney as the CPC member for the term of June 30, 2011- June 30, 2013. The roll call vote is as follows: 3 YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE NONE Robert D. Peters Nicholas Santosuosso Leona Martin Leo P. McSweeney C. Parker Financials The Board was given copies of the Parker financials for review. The Parker Board only has 3 members, Steve being one of them, along with 2 condo owners. There should be 2 more members. Steve approached the LexHAB Board and asked if there was any interest. The cell phone tower on the property generates approximately $26,000 per year which is great source of income. D. Project updates all villages The LEAN Energy project is underway for the state developments. There is no charge to the housing authority as it is being funded through utilities. Steve is waiting for two documents from the Vynebrooke water remediation project. The Conservation Department has to complete the Order of Condition and the Selectman must sign the grant. The project will then go out to bid. It is uncertain if construction will start this season, it is very labor intensive, and this spring is very wet. The contractor was back for 3 days going through the Countryside punch list. Steve then walked the site with the architect and another punch list was created. The contractor has to come back again and correct that punch list before we can release the retainage of $27,000. The ADA upgrades are going to be incorporated in this project. Steve has received a Reasonable Accommodation Request from a tenant in building #5 which includes cabinet renovations and an automatic entrance door in building #5. The automatic door openers in building #3 need to be upgraded for compliance and easier accessibility for our wheelchair tenants. The Greeley Village siding project is at 95% submission. The construction documents are at DHCD awaiting approval. We are moving forward with the aerogel insulation product as Steve explained last month. The aerogel product is similar to felt padding known as jute. All of the buildings except one will be insulated. A meter will be installed in that building to monitor and compare the usage. The inside ends of the buildings will be insulated with the aerogel also. These funds are available through innovative federal funding that was funneled into Massachusetts through the DHCD energy program. 4 Upon a motion by Robert Peters and seconded by Leo McSweeney, the Board Voted to proceed and comply with bidding statues by approving the use of aerogel without alternates or equals because it has proprietary specifications. The roll call vote is as follows: YEAS NAYS ABSTAIN ABSENT Melinda Walker NONE NONE NONE Robert D. Peters Nicholas Santosuosso Leona Martin Leo P. McSweeney E. Discussion on upcoming projects, public bid openings, awards and notices to p roceed Any bid openings, awards or notices to proceed will require a Special Board Meeting as discussed earlier, unless the Notice to Proceed is under the $10,000 threshold. F. Updates of Rotary sponsored barbeque, emergency information magnets and bike racks for all villages The Rotary Club is hosting barbeques at each village the second week of July. The magnets are being worked on now as well as the request for bike racks. 6. UNFINISHED BUSINESS As discussed at a prior meeting, the housing authority would close half day the Friday before a major holiday that falls on a Monday. It was always the practice. The office is closed Friday afternoons anyways so it would just affect the maintenance staff. The on call employee would be expected to take any calls if they should come in and not put in for overtime that afternoon. The Board agreed to keep the practice the way that it has been. If in the future it creates or becomes a problem, Steve will handle the situation. 7. NEW BUSINESS 8. ADJOURNMENT 7:15 PM A true copy attest ........................... STEPHEN KEANE, SECRETARY 5