HomeMy WebLinkAbout2011-01-19-LHA-minLEXINGTON HOUSING AUTHORITY
REGULAR MEETING — JANUARY 19, 2011
1. ROLL CALL
The meeting was called to order by Chairman, Leo P. McSweeney at 6:00 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Leo P. McSweeney Leona Martin Steve Keane
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
2. MINUTES
Approval of Minutes of Regular Meeting of December 8, 2010
Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted
to approve the Minutes of the Regular Meeting of December 8, 2010, all members
having received copies. The roll call vote is as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE Leona Martin
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
BILLS & CHECKS
Approval of Bills and Checks paid in December 2010
December 2010
REVOLVING FUND
689 -C MANAGEMENT
PARKER MANOR
Check Numbers 7046 through 7048
Check Numbers 9921 through 9978
Check Numbers 4077 and 4078
Check Number 2155
Check Number 1945
BEDFORD STREET Check Number 1140
MRVP VOUCHER PROGRAM
,qF.CTT()N R
Check Numbers 2746, 2747 and 2750
Check Numbers 15538 through 15560
15584
Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board voted
to accept the Bills and Checks as presented for December 2010. The roll call vote is
as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE Leona Martin
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
A. Dental Insurance options
The current employee dental plan coverage is minimal. Kathy was able to get a
quote for an upgraded policy. The proposed policy will be less expensive and the
coverage is better. The housing authority will be part of Mass NAHRO Insurance
Group so the rates are less expensive than joining on our own, which is how we
are enrolled in our current plan.
Upon motion by Robert D. Peters and seconded by Melinda Walker, the Board
voted to approve the new dental plan. The roll call vote is as follows:
VF.Acs NAVcs ARcsTATN ARcsF.NT
Leo P. McSweeney NONE
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
NONE Leona Martin
B. Leary Land /Home Funds
Steve attended another meeting this morning regarding the Leary Land on Vine
Street. This is a 30,000 square foot parcel of land acquired by the Town with CPA
funds. Members from the Board of LEXHAB were also in attendance. If in the
future affordable units are to be built on the parcel, the housing authority is
interested in partnering with LEXHAB to conduct the lottery and perform the
bi- annual recertification's, just as we do now with the most recent lottery of 4
affordable units.
Upon a motion by Nicholas Santosuosso and seconded by Melinda Walker, the
Board voted to approve partnering with LEXHAB in the future if affordable units
are to be built on the Leary Land. The roll call vote is as follows:
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YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE Leona Martin
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
C. Dave Tabeling will be in attendance to take the annual photo
The annual photo was taken this evening.
D. Discuss ongoing projects
Steve received a phone call from Marion Abrams of the Rotary Club. Steve
presented her with some ideas that we have been working on, such as the
magnets. Steve has also received a request from Vynebrooke Village for a ping
pong table and bike racks. Many years ago the Rotary sponsored cookouts at the
villages but stopped when it got so large after family members being invited by
tenants.
The Federal project by Vareika Construction is still ongoing. Last month the
Board voted to release payment when the job is closed out but it still is
not complete. There is quite a large punch list that needs to be addressed.
The finalized documentation from the Vynebrooke Village water remediation
project will be delivered to Steve tomorrow for his signature so that the formal
notice of intent can be filed.
E. Motion and Board vote to approve final payment of boiler replacement per DHCD
The $8,350.00 for this project is coming from Weatherization ARRA funding
through DHCD. Now that the job is complete, Steve needs to submit the
paperwork to DHCD for reimbursement.
Upon motion by Nicholas Santosuosso and seconded by Melinda Walker, the
Board voted to approve the Application for payment, Application of Substantial
completion and final payment and release of all retainage for the boiler
replacement at 96 Wood Street. The roll call vote is as follows:
YEAS NAYS
Leo P. McSweeney NONE
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
ABSTAIN ABSENT
NONE Leona Martin
The original amount of our Formula Funding is in the amount of $496,159.00. DHCD
has issued a CFA in the amount of $50,000.00, which brings the total amount of
Formula Funding to $546,159.00.
Upon a motion by Robert D. Peters and seconded by Nicholas Santosuosso, the Board
voted to accept the CFA amended amount of and additional $50,000.00 to bring the
new contract maximum obligation to the amount of $546,159.00. The roll call vote is
as follows:
YEAS NAYS ABSTAIN ABSENT
Leo P. McSweeney NONE NONE Leona Martin
Melinda Walker
Nicholas Santosuosso
Robert D. Peters
F. Review 5110105 amended personnel policy: sick, vacation and comp time
The Board was given a copy of the personnel policy to review. There are some
issues that Steve would like clarification on. Steve had a conversation with Jenna
regarding workers compensation. One of Jenna' s clients has an employee out on
compensation who continues to accrue monthly sick and vacation time. Our
personnel policy makes no mention of that situation if it were to arise here.
Steve also brought up another issue. Most of the staff continues to carry over the
allowed 4 weeks of vacation. Because of the new GASB reporting, Steve would
like to ask staff to try to carry over less each year so that the reporting does not
affect our reserves.
It was suggested that Steve try to get copies of personnel policies from a few other
housing authorities so that a comparison can be made. The Board will review our
policy and it will be tabled until the next Board meeting.
G. Review financials and discuss options
Copies of the financials were given to the Board for both the housing authority
and Parker Manor. Steve was able to show the Board how uncompensated
absences affect the reserves.
H. Discuss office staff additional hours
Kathy and Carol worked the Martin Luther King Jr. holiday to get
some of the back log of recerts done while Pat is out.
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I. Vacancy update
The vacancy report was reviewed. In 2010, the housing authority had 24
vacancies with an average turnover rate of 9 days.
J. Year end work order report
The housing authority completed 2241 work orders in 2010.
3. UNFINISHED BUSINESS
It was decided to table the discussion on home visits until the February meeting.
Steve was able to renegotiate a new electric contract effective 12/1/12-12/1/16 for a
lower rate. The current rate we are locked into is 10.095 cents per kWh. The new
contract rate is 9.515 per kWh.
Steve will contact the management company at Militia Drive and discuss the
possibility of installing a fence in the spring on the pathway on Worthen Rd.
4. NEW BUSINESS
7. ADJOURNMENT 7:40
A true copy attest ...........................
STEPHEN KEANE, SECRETARY
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