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Home My WebLink About2011-06-15-REC-min`o rS Moo? o� 1775 0 (7 0 Q x ' APAILIr �FXI NGS Frederick DeAngelis, Chairman Wendy Rudner Sandra Shaw Howard Vogel Lisah Rhodes Recreation Committee Minutes of Meeting of June 15, 2011 Tel: (781) 862 -0500 x262 Fax: (781) 861 -2747 A meeting of the Recreation Committee was held on Wednesday, June 15, 2011 at 7:00 p.m, in Estabrook Hall of the Cary Hall Building, 1605 Massachusetts Avenue. A quorum of 4 was present. Members Present: Sandra Shaw, Wendy Rudner, Lisah Rhodes, and Howard Vogel Members Absent: Rick DeAngelis Staff Present: Karen Simmons, Director of Recreation, David Pinsonneault, DPW Manager of Operations, Chris Filadoro, Superintendent of Public Grounds, and Sheila Butts, Assistant Director of Recreation Others Present: The Recreation Committee meeting began at 7:05 p.m. The meeting acted on the following items: 1. Citizens and Other Boards —None 2. Meeting Minutes from May 18, 2011 Wendy Rudner asked for clarification of the Clarke sidewalk project, which Karen Simmons provided. Howard Vogel moved and Wendy Rudner seconded acceptance of the Recreation Committee Meeting Minutes of May 18, 2011 as written. The motion was approved by a vote of 3 — 0. 3. Liaison Reports • Howard Vogel reported on the Greenway Corridor Committee. The Committee met on May 23` to walk the proposed sites. No decision has been made as to the direction the committee should take in the future regarding the Greenway Corridor. They are meeting again next week, and Mr. Vogel hopes to provide additional information at the July or August Recreation Committee meeting. • Sandra Shaw reported that on June 4` 60 youth from Grace Chapel met to clean up along the Minuteman Bikeway. • Wendy Rudner, liaison to the Lincoln Park Subcommittee reported that she had hand - delivered copies of the LPSC meeting minutes to Recreation Committee members, since she was unavailable for the May Recreation Committee meeting. • Karen Simmons reported to the members that the Lincoln Park Bathroom project has resurfaced and may become a reality soon. The Lions Club through Dick Perry is Town of Lexington Recreation Committee 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 accepting donations for the bathroom project. Wendy Rudner reported that the Lincoln Park Subcommittee has allocated $75,000 towards the building, but not in one lump sum. 4. Committee Organization — Chairman and Vice Chairman The Recreation Committee tabled discussion of this agenda item until the July meeting. 5. Introduction on New Superintendent of Public Grounds — Chris Filadoro Dave Pinsonneault introduced Chris Filadoro, who replaces Dave as the Superintendent of Public Grounds. Mr. Filadoro comes to Lexington from the private sector, most recently as an employee of Turf Links Environmental, 6. Recreation Office Move Karen Simmons reported that the Recreation Department will move back to its renovated space on the second floor of the Town Office Building on Monday, June 20. The office will close at noon on Friday, June 17 and remain closed through Monday, June 20, reopening at 8:30 a.m. Tuesday, June 21 The Tennis Booth, located at the Town Pool Building will serve as a temporary office for all residents who have business with the department. It will be staffed Friday, June 17 from 12:00 noon to 4:30 p.m. and all day on Monday, June 20. Relocation and office closure information has been sent via email to all Recreation customers, The information has also been posted on the Town and Recreation website, the Lexington Patch and the Lexington Minuteman websites, and sent to all EGov Recreation subscribers. 7. Busa Farm Update The Board of Selectmen, members of the Busa Land Use Proposal Committee and members of the Recreation Committee toured the Busa Farm site on June 13 @ 5:00. Karen Simmons reported that she had posted an official meeting notice with the Town. Clerk's Office since more than 2 members of the Recreation Committee indicated they would attend the tour. Minutes of the meeting will be written and distributed. 8. Parks Report David Pinsonneault, Operation Manager for the Department of Public Works, reported on the following: • Phase one of the Center Playfields Drainage Project will begin in mid - August. • Plans, specifications and design contract infonnation for Phase two of the Center Drainage Project was delivered to the Department of Public Works for review. The bid documents should be available this summer. Mr. Pinsonneault is hopeful that the project can begin after the 2011 High School football season is completed. • Dave will submit Phase Three of the Center Drainage Project to the CPC for their - consideration in the FY 2013 Budget. • The Franklin Capital Improvement Project approved at the 2011 Town Meeting is targeted to begin in the fall. • An informational meeting, facilitated by Town Engineer, John Livsey, has been scheduled for July 12, 2011 at 4:00 p.m. to review the Old Reservoir Stormwater Mitigation Project with neighbors. The Recreation Department has mailed notice of the July 12 meeting to abutters and neighbors of the Old Reservoir. The list was generated by the Town Assessors Office. • The Facilities Department has released $15,000 from the Fiske School Project to re -build the Fiske Little League Backstop which was not built to standards during the school construction project. 2 Mr. Pinsonneault is working with Wes Worth (Landscape consultant for the Lincoln Park Subcommittee) to redesign the landscaping in the Lincoln Park parking lot. Sandra Shaw asked if the soccer field at the Adams Playground was full sized or intermediate sized. The field, although used by the Waldorf School for soccer matches, is listed as an Intermediate sized field in Recreation inventory. Karen Simmons indicated that Peter Coleman and Chris Filadoro will update the existing inventory of fields with actual dimensions and uses. The new survey will also note which fields overlap, and therefore cannot be used for more than one sport at a time. 9. Recreation Report Karen Simmons, Director of Recreation, reported on the following: • The USGA Turf Advisory Report was distributed to Recreation Committee members. • Revenue at the Pine Meadows Golf Course is up 2 %, but rounds of golf are down compared to 2010. • The Lexington Rotary Club is donating $1,000 to the Lexington Recreation Department Scholarship Fund, Ms. Simmons will attend the Rotary Club meeting on June 27` to formally accept the generous donation on behalf of the Town. • The Facilities Department is assisting with the Pool Renovation Project. A pre bid walk through of the facility will be held on June 17. • Due to the hard winter, the skylights at the Town Pool Building have suffered damage. The Department is in the process of obtaining additional cost quotes for repairs. • Ms. Simmons met with Ben Aronson of the Lexington Minuteman recently to discuss an article he is writing on the impact of the economy on recreation and Recreation budgets in the area. • The Parks and Playground Regulations were distributed to the committee. The Police Department has requested that the Board of Selectmen codify the regulations. Recreation Committee members will review the regulations and send their comments to Karen Simmons within the next couple of weeks. 10. Other Reports • The next meeting of the Recreation Committee will be held on Wednesday, July 20, 2011 at 5:45 p.m. at the Pine Meadows golf Course. The June 15, 2011 meeting of the Recreation Committee adjourned at 7:50 p.m. The following documents /exhibits used at the meeting are attached: • Informational Meeting Letter on Old Reservoir Project • USGA Turf Advisory Service Report Respectfully Submitted, Sheila Butts