HomeMy WebLinkAbout2003-09-09-PBC-minON
TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday, September 9, 2003 meeting at the Lexington High School Trailer.
Permanent Building Committee member Philip Poinelli called the meeting to order at 7:10 p.m.
with other PBC members, Dick Perry, Jonathan Himmel, and Peter Johnson present. Also in
attendance were Dana Ham, Director of Facilities and the Owner's Representatives, Bill Kealy,
Project Manager, Carl Oldenburg, Project Coordinator and Gary Kaczmarek, Clerk of Works.
From SHAA Architects, Stephen Hale and Terrence Sturm, from TLCR, Architect, Santiago
Rozas, from Dale Gienapp Design, Architect, Dale Gienapp,
D. Gienapp handed out a report on the Acoustic Renovation at Lexington High School He stated
that the project is on time and under budget.
Northeast's Change Order No. 2 for $12,400.85 was brought to the table by D Gienapp P.
Johnson made the motion to approve payment of Change Order No. 2. It was seconded by P.
Poinelli and all were in favor to pay.
Gienapp then introduced Northeast's Payment Requisition No. 3 in the amount of $475,523.00,
The motion to approve payment of Payment Requisition No. 2 was made by P. Johnson and
seconded by P. Poinelli. All were in favor to pay $475,523.00 to Northeast.
Alexandra's Change Order No. 12 was introduced by T. Sturm for $7,091.66 A motion was
made by J. Himmel to pay the CO in the amount of $7,091.66. It was seconded by P. Johnson
with all were in favor to pay the Change Order.
T. Sturm brought Alexandra's Payment Requisition No. 26 for the sum of $224,149.73 to the
table Sturm directed the PBC's attention to page number 18, line iteming the additional heating
being installed on a Time & Material basis. He noted that $50,000.00 of the work still remains to
be done. The motion to approve payment in the amount of $224,149.73 was made by P. Poinelli
and seconded by J. Himmel. All were in favor to pay the Requisition.
A general discussion of the progress being made at Cary Memorial Library ensued. B. Kealy read
two letters that had been sent to Alexandra, one pertaining to the signing of Change Orders and
the second addressing the lack of manpower on site.
S. Rozas presented Payment Requisition No. 2 for Castagna Construction totaling $469,142.55.
It was recommended by P. Poinelli that copies of the executed filed sub -bids and bonds be kept in
the trailer office. B. Kealy told the Committee that the project is now twenty days behind and a
new CPM will be delivered on Thursday. P. Poinelli suggested that a copy of the CPM be given
to J. Himmel to review. J. Himmel asked for a better breakout of the line items. A motion was
made by P. Poinelli to pay the Requisition in the amount of $469,142.55. It was seconded by J.
Himmel and all were in favor to pay the requisition.
Next, S. Rozas brought the Committee up to date on the current status of the Fiske project He
told the PBC that although they are not biddable, the Fiske plans are 100% for the SBA and have
been sent to them. B. Kealy interjected that as soon as the plans are ready and available they will
be sent to Redicheck. Rozas added that the project should go to bid by March or May of 2004.
P. Poinelli voiced his concern to safe guard the project with a comprehensive and realistic set of
General Conditions. Right now there is a supplementary set drafted by Palmer & Dodge LLP.
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PBC Meeting Minutes
September 9, 2003
Page 2
The question arose as to what was a good set of General Conditions, those drafted by the AIA or
those drawn up by Palmer & Dodge LLP. It was decided that P. Poinelli give Palmer & Dodge
LLP his set of General Conditions to review.
It was not decided as to whether legal counsel should be present at the next meeting to discuss
General Conditions.
There was a general discussion regarding the Project Manager's 's re o�rt
The motion to adjourn the meeting at 8:57 p.m. was made by P. Poinelli and seconded by P.
Johnson. All were in favor to end the meeting.
Respectfully submitted,
C
Cara Shapiro
Secretary