HomeMy WebLinkAbout2003-10-07-PBC-min1 775
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TOWN OF LEXINGTON, MASSACHUSETTS'
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday October 7 2003 meeting at the Lexington High School Trailer. '
Permanent Building Committee member Jonathan Himmel called the meeting to order at 7:25 '
p.m. with other PBC members, Mary Lou Touart and Bruce Creager present. Also in attendance
the Owner's Representative, Bill Kealy, Project Manager, Carl Oldenburg, Project Coordinator
and Gary Kaczmarek, Clerk of Works. Representing the Capital Expenditures Committee,
Charles Lamb. From Dale Gienapp Design, Architect, Dale Gienapp.
D. Gienapp introduced Northeast's Payment Requisition No 4 in the amount of $122
Gienapp told the PBC that there is concern about two rooms to be tested because of noise in
adjacent areas; that the punchlist was updated the end of September and is 95% complete;
amplified sound equipment and head sets are to be ordered; and that general amplification of the
sound equipment remains to be done. In answer to a question from J. Himmel, Gienapp said that
we are owed the marked up drawings. The motion to approve payment of Payment Requisition
No. 4 was made by J. Himmel and seconded by M. Touart. All were in favor to pay $122,262.00
to Northeast.
Next Northeast's Change Order No 3 for $17,304.48 was brought to the table by D Gienapp J.
Himmel made the motion to approve payment of Change Order No. 2 in the amount of
$17,304.48. It was seconded by B. Creager and all were in favor to pay.
B. Kealy signed an Amendment to the Contract between Dale Gienapp Design and the Owner
Gienapp explained that the monetary increase was due to additional architectural work required
because mechanical and electrical systems were not well documented and as- builts that were not
accurate making it necessary for the Architects to physically investigate previous construction.
B. Kealy asked the Committee to pay Eastern's Payment Requisition No 37 totaling $25
forwarded by HMFH The motion to pay Payment Requisition No. 37 was made by J. Himmel
and seconded by M. Touart with all in favor to pay.
Subsequently Kealy requested that Peabody's Payment Requisition No 43 forwarded by
HMFH, in the amount of $96 620 00 be paid J. Himmel made the motion to pay the Requisition
in the amount of $96,620.00. M. Touart seconded the motion and all were in favor to pay.
Kealy noted that he is trying to closeout both the High School and Middle School projects; and
that, the Town's legal counsel has been told to send notices to both Peabody Construction and
Eastern Construction to either complete the jobs or the Town will take the monies owed and
finish the projects.
Alexandra's Payment Requisition No 27 for $411,826.76 was presented by B Kealy Kealy
stated that S. Hale sent a letter to his office regarding the changes made to the requisition. A
motion was made by J. Himmel to pay the Requisition in the amount of $411,826.76. It was
seconded by B. Creager with all were in favor to pay.
In place of the Architect B Kealy solicited approval of Pavrnent Requisition No 3 for Castagna
Construction totaling $241 Kealy told the PBC that progress has been made on A-
Building, although there are problems with B- Building because of the discovery of unsuitables.
He added that he is anticipating a claim for approximately $120,000.00 because of the
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PBC Meeting Minutes
October 7, 2003
Page 2
unsuitables. A motion was made by B. Creager to pay the Requisition in the amount of
$241,949.23. It was seconded by A Touart and all were in favor to pay the requisition.
B. Kealy reported that the SBA has sent a letter to Joanne Benton stating that the construction of
the Fiske School has been approved in the amount of $13,016,244.00.
The motion to adjourn the meeting at 8;46 p.m. was made by J. Himmel and seconded by B.
Creager. All were in favor to end the meeting.
Respectfully submitted,
V
Cara Shapiro
Secretary