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TOWN OF LEXINGTON, MASSACHUSETTS
PERMANENT BUILDING COMMITTEE
Minutes of Tuesday, gust 12 2003 meeting at the Lexington High School Trailer.
Permanent Building Committee member Philip Poinelli called the meeting to order at 7:15 p.m.
with other PBC members, Bruce Creager, Dick Perry, Jonathan Himmel, and Peter Johnson
present. Also in attendance were the Owner's Representatives, Bill Kealy and Gary Kaczmarek,
Clerk of Works. From SHAA Architect, Terrence Sturm and from Dale Gienapp Design
Architect, Dale Gienapp.
D. GienVp handed out a report on the Acoustic Renovation at Lexington High School He said
that the punch list and Substantial Completion would be done by next Friday; completion date for
the project is October 10, 2003; back -up sound devices are being ordered; the electrical contractor
is adding outlets for the transmitters; the roof -top units will be installed when the students return
and noise will be a problem; windows and frames are in and glazing is being done; the Tectum is
up; carpets are being cut and edged; and preliminary testing will take place over Columbus Day
weekend. He also stated that this has been a cooperative project from all concerned.
Northeast's Change Order No 1 for $29 173 00 was brought to the table by D Gienapp P.
Poinelli made the motion to approve payment of Change Order No, 1. It was seconded by J.
Himmel and all were in favor to pay.
Gienapp then introduced Northeast's Payment Requisition No 2 in the amount of $338,856.00.
The motion to approve payment of Payment Requisition No. 2 was made by P. Poinelli and
seconded by D. Perry. All were in favor to pay $338,856.00 to Northeast.
In lieu of the Architect B. Kealy discussed Eastern's Payment Requisition No 35 for $54,425.00.
Kealy told the PBC that the project was in the final stages of the punch list with less than I% left,
and stated that the HVAC hookup remains to be done. P. Johnson made the motion to approve
payment of the Requisition in the amount of $54,425.00 which was seconded by B. Creager. All
were in favor to pay the requisition.
Next, Kealy presented Payment Requisition No 1 for Castagna Construction totaling
$340,768.79. J. Himmel recommended that a more detailed Schedule of Values be expected in
the future, as well as, examining the General Conditions for the CPM. He suggested that if
Castagna does not comply, payments should be held back. P. Poinelli noted that the Specs list 15
items to be submitted for payment to be made. A motion was by P. Johnson to pay the
Requisition in the amount of $340,768.79. It was seconded by B. Creager and all were in favor to
pay the requisition.
It was suggested by J. Himmel that TLCR and/or the Attorney for the Harrington project explain
what is owned on the Harrington project and what is missing to gain understanding of these issues
for the new Fiske project.
T. Sturm brought Alexandra's Payment Requisition No 25 for the sum of $428,093.46 to the
table Sturm said that he is still waiting for the Electrical Contractor to approve the lighting
fixtures and that no extension time has been given. J. Himmel cautioned that the project did not
want to own fixtures that would not be installed. The motion to approve payment in the amount of
$428,093.46 was made by P. Johnson and seconded by D. Perry. All were in favor to pay.
Alexandra's Change Order No. 11 was introduced by T Sturm for $79,872,44 Sturm explained
that the costs resulted from sink changes in the Meeting Room and kitchen, the asphalt topcoat
going to 1 -1/2 inches and the request by the State Elevator Board to go to a steel ship ladder for
the Elevator Mechanical Room. P. Poinelli advised that the Owner wait until the CO returns with
the General Contractor's signature before signing. Himmel also suggested that a letter be written
by Palmer & Dodge to the effect that we are not responsible for amendments made to the Change
Orders after the Project Manager signed it. Motion was made by P. Poinelli to pay the CO in the
amount of $79,872.44. It was seconded by P. Johnson and all were in favor to pay.
B. Kealv presented Peabod 's Payment Requisition No 41 for the sum of $157,800.00 Kealy
said that he would be receiving $25,000 for damages from Capital Floor & Carpet. And that the
floors in five vestibules would be replaced and five to six new floor mats placed in the entries. He
added that Armstrong would continue to guarantee the floors one hundred percent. P. Poinelli
voiced his concern over the guarantee for the roof and asked whether the two utility poles on the
High School grounds would be removed. B. Kealy stated that the cost for the new hook -up would
be $30,000. J. Himmel made the motion to pay the requisition contingent upon HMFH correcting
the values of lines 5 -9 to generate the value listed on line 8 of the requisition prior to payment. P.
Poinelli seconded the motion and all were in favor to pay the requisition.
B Kealy passed around his report on the current projects
P. Johnson moved to accept the minutes of June 10 2003 with minor corrections and to accept
the minutes of July 8, 2003 as submitted. D. Perry seconded the motion and all were in favor to
accept the June 10` minutes as corrected and the July 8 minutes as submitted.
The motion to adjourn the meeting at 8;19 p.m. was made by D. Perry and seconded by P.
Poinelli, B. All were in favor to end the meeting.
Respectfully submitted,
Cara Shapiro, Secretary