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Minutes of Tuesday May 4 2004 meeting at the Lexington High School Trailer
Permanent Building Committee member Peter Johnson called the meeting to order at 7:30 p.m. with
other PBC members, Mary Lou Touart, Richard Perry and Jonathan Himmel present. Also in
attendance the Owner's Representative, Bill Kealy, Project Manager, Carl Oldenburg, Project
Coordinator, and Gary Kaczmarek, Clerk of the Works. And representing the School Committee, Olga
Guttag.
In the absence of the architects B Kealy requested that the PBC approve payment of Peabody's
Change Order (CO) No. 35 for the amount of $38,878.15 P. Johnson made the motion to approve the
CO for the amount of $38,878.00. It was seconded by J. Himmel and all were in favor to pay.
Then Project Manager solicited approval of Eastern's Payment Requisition No 43 totaling
$44,700.00. A motion was made by P. Jonhson to approve payment of the requisition. It was
seconded by M. Touart and all were in favor to pay $44,700.00.
The Project Manager asked the Committee to approve payment of Castagna'S Change Order No 4 for
$101,600.13 D. Perry made the motion to pay Castagna $101,600.13. It was seconded by M. Touart
and all were in favor to pay.
Next the Project Manager brought Castangna's Payment Requisition No 10 totaling $834,493.86 to
the table P. Johnson made the motion to approve payment of the requisition that was seconded by M.
Touart. All were in favor to pay Castagna $834,493.86
Lastly, the Project Manager asked the PBC to approve payment of Alexandra's Payment Requisition
No. 34 for the sum of $79,660.17 A motion was made by P. Johnson to approve the requisition in the
amount of $79,660.17. It was seconded by D. Perry and all were in favor to pay.
B. Kealy gave his report on the ongoing projects At the High School, there is still $250,000.00 on
Peabody's punchlist and at the Middle Schools approximately $260,000.00 left. He said that the
Harrington School is 45% complete and that the first school day in the new building should be the
Monday after Thanksgiving. The Fiske drawings are back from RediCheck and ready for review. At
the Library remaining are the finish on the front porch, some exterior painting, installation of door
hardware and the landscaping. McLaughlin has been hired to remove and haul away unsuitable soil.
Loam taken from the Harrington will be placed at the Library. There have been problems with
Alexandra not paying their subs. The project has had to hire its own electrician to wire the front and
rear automatic doors and may have to hire other trades to complete the work.
O. Guttag voiced concerns about the maintenance and ownership of the irrigation system to be
installed at the Harrington School. She would like the Recreation Department to share the
responsibilities of purchasing and maintaining the system with the School Department. The PBC
responded saying that the PBC is not obligated to coordinate matters between the two departments.
All were in favor to adjourn the meeting at 8 :50 p. m. with a motion made by P. Johnson that was
seconded by M. Touart.
Respectfully submitted, ��.�
/1�d��� -� Cara Shapiro, Secretary