HomeMy WebLinkAboutBuilding Finance Committee1995-12-18-BFC-rpt BUILDING FINANCE COMMITTEE
BFC)
Report to Selectmen
December 18, 1995
(with update of 4/16/96)
Committee Members:
Peter Kelley, Chairman
David Eagle
Gilbert Garber
Donald Jenkins
William Kennedy
Mark Moore
Walter Pierce
Ron Grammont, Capital Exp, Com, Rep.
Introduction
The BFC has been meeting regularly since January. We have reviewed the
Archetype report, met with Town officials and visited the Town's building facilities
to assess their present condition and needs relative to their current and future uses.
With many buildings we have been able to identify specific issues which can be
quantified and categorized for suggested improvements to protect the facility and
enhance its condition for continued service to the Town. With others we are
questioning the merits of the Town's continued ownership and/or use of the
building. In some cases we're suggesting reassigning the building's care to an
enterprise fund. In some instances we have not been able, as yet, to endorse fully
specific recommendations due to insufficient information or uncertainty relative to
the future needs the Town may have for the building. In this connection it should be
emphasized that programs for renovations can only be properly and fully evaluated
in the context of the future needs of buildings. Department heads must, wherever
possible, develop and keep up-to-date master plans for buildings so that these can
inform decisions on repairs and up-grading.
In evaluating the school facilities, the BFC has become aware of circumstances that
are particular to this department's operations. Clearly the schools receive
considerably more wear and tear, than other Town buildings, having to serve a
population of over 5,000 children daily. Due to budgetary challenges of recent
years, often associated with the Town's Special Education responsibilities, the
schools have not fully funded operation budget maintenance.°) This has caused
many building needs to accumulate to the point where they are no longer funded as
maintenance costs but rather must be handled as capital improvements at greatly
(1) FY96 budget request for maintenance was $1,164,910. the amount funded was $711,342. of
which$100,000. came from the override.
1
increased costs. Coupled with this is the School's need to address substantial
enrollment increases and meet the technology and statutory challenges facing their
programs.
Lexington must continue its long standing commitment of offering a first class
education for its children. It also must be sure all its buildings are safe and
functional, maintaining parity in each elementary district. When judging how to
meet the building needs of the schools, the BFC has challenged the department to
evaluate professionally its space and facilities needs keeping a fiscally conservative
position on future requirements. (2)
When endorsing expenditures for improvements and additions for schools the BFC
has taken into account the funding opportunities that are available for State
reimbursement that will pay 59% of renovation costs which are enrollment driven.
These buildings are also noted within the report.
(2)All amounts shown as"enrollment driven" have been provided by the school department. While
all other amounts have been reviewed and represent the opinion of BFC,we do not feel qualified
to make a judgement in regard to appropriate enrollment driven costs or needs. With this
question in mind, BFC members made three visits to Lexington schools.
On November 7, 1995, a visit was made to the High School A,B,C,D,E, and F houses and to the
first floor lunch period. The following observations were made at this snapshot view of High
School classes:
A,B.C.D.E, and F HOUSES SCIENCE BUILDING(first floor)
42 classrooms observed 9 classrooms observed
14 were empty 6 were empty
Lecture hall was not in use
2
(2) continued
On November 14, 1995, a visit was made to the High School main building during the class block
just before the first lunch period:
33 classrooms were observed
8 were empty
staff library was unused
On November 21, 1995, a visit was made to Diamond Middle School during the first two class
block periods:
First block, 8:10 - 9:10 Second block, 9:15 - 10:15
39 classrooms observed 39 classrooms observed
16 were empty 16 were empty
(The empty classrooms were not the same rooms at each of the two class blocks)
While these are one-time snapshot views by non-professionals, they compel the BFC to
recommend for serious consideration the engaging of a professional space planner who would
work closely with school officials to determine enrollment driven needs where these are indicated.
The interest of the BFC is to insure the greatest efficiency in the use of existing space.
3
Reports on Buildings
To help the Board review each building, evaluate the BFC's suggestions and
consider the estimate of project costs, we have charted each building, identifying
project needs followed by estimated expenditures. Our conclusions were derived by
starting with the Archetype report suggestions and adjusting them with input from
Town and school personnel as well as BFC members. Dollar amounts are inserted
for prioritizing and planning purposes. Prior to budgeting or presentation to Town
Meeting for funding, more accurate estimates should be obtained.
Column one, identifies an expenditure recommended by the Archetype report.
Column two lists an amount identified to address an urgent need within the next 1-3
years. The third column identifies an amount needed to refurbish the building to
keep the facility functioning in its present capacity for another 10-25 years. The last
column represents a total cost for BFC recommended expenditures. This column
will often be accompanied by a comment and recommendation as to how the project
is funded. For both the Town and school buildings we have presented a summary
chart to offer a cost evaluation of needs. The charts estimate needed improvements
and potential major facility reconstructions or additions to offer a financial
consequence "Picture in Time".
4
Town Department
Building Review
for
Capital Needs
BFC Report
December 18, 1995
5
#0553
PUBLIC BUILDINGS FACILITY STUDY
Description of Facility Study of Each Building
#1
Town Offices
•••••••••••••••••••••••••••••••••••••••• ARCHE TOWN TOWN •••••••
nreitg• PROJECF TYPE$$ BLDG 1-3 BLDG 4-10 BFC RECO COMMENTS
Year 1 ADA $ 55,000. $ 18,000. $ 18,000. Door handle levers $14,400 Elevator alterations$12,000
Signs$2,200 Funded over 2 years in O.B.
Year 5 Repointing of Masonry 22,000. N/R The situation is not severe. It should be monitored and
repairs funded in O.B.
Year 5 Replace slate roof 27,000. N/R Maintenance funded annually in O.B.at$5,000 for all
slate roof buildings
Year 5 Sprinklers in Basement 8,000. N/R Not recommended at this time
Misc. 18,000. N/R Such needs to be satisfied in O.B.
TOTAL $ 130,000. $18,000. $ 18,000. O.B.funded
This building is generally in good condition. Those issues identified should be funded in annual operation budgets. The buildings ADA needs have
been evaluated by Emily Silberberg from the Enablement Committee,whose modest and reasonable suggestions should be under taken over the next
two years.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
#2
Cary Memorial Building
ARCH TOWN TOWN
YEAR PROJECT TYPE$S11)100A4i.iNBLDG 4-10 BFC RECO COMMENTS
Year 1 ADA $ 14,000. N/R To be reviewed with Enablement Committee
C.B. Includes reflashing,pointing and repairs of roof
Year 1 Repairs of roof structures 22,000. $ 25,000. $25,000. parapets and chimney
Year 1 Additional studies,use&stage 28,000. N/R
Year 1 Relocate heating pipes 8,000. N/R
C.B. Granite steps should be removed,foundation sealed
Year 1 Rebuild entrance stairs 40,000. 40,000. 40,000. and steps reinstalled
Year 5 Lintel replacement 8,000. N/R
Year 5 Replacement of floors 12,000. N/R
Year 10 Replace slate roof 120,000. N/R O.B. funded annually at$5,000 for all slate roofs
BFC Fire/smoke detection BFC 60,000. 60,000. BFC recommends for protection
BFC Restroom ventilation&renovations BFC 100,000. 100,000. Lower level Mens&Womens
TOTAL $270,000. $65,000. $ 160,000. $225,000. C.B.
The committee has identified specific needs that should be funded immediately. Others that warrant action in the near future are a fire&
smoke detection system,restroom renovations and ventilation system. Cary Hall has tremendous potential as a Community resources. The
BFC suggests a group of interested citizens could identify several worthy uses and explore resources that could fund upgrading alternatives.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
#3
Police Station
AR #> PROJECT>1111 »< ?»<< <><s 11111>...TYPE$$ BLDG 1-3 BLD 4-1G .BFC;RECO ..: .
G
•
Year 1 ADA $43,000. N/R Satisfied in 1994 renovation
Year 1 Masonry work 12,000. N/R Funded with O.B.
Year 1 Roof repairs 13,000. N/R Maintenance funded annually in O.B.at$5,000.for all
slate roofs
Misc. 3,000. N/R Funded in O.B.
TOTAL $71,000.
The Station is in fine operational shape since its 1994 renovation. It needs to re-evaluate storage space and perhaps some renovations to
restrooms and the basement firing range. These issues should be funded within future operational budgets.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
co
#4
D.P.W. Facilizy
........................ ..................................................................................... ............................... ................................ ................................... .....................................................................................................
aRitnEME gagg$iiiiNINNER
........... . .........••••••••••••••••••• ••••••• •••••••••••••
.......................................•....•.•••••••••...•..................•............................ .................. ............•
...................... . . .
YEAR PROJEC'F TYPE$$ BLDG 1-3 BLDG 4-10 ::BECRECO:4:iCOMMENTS
Year 1 ADA $ 16,000. N/R Enablement conunittee to review
Year 1 Build new vehicle storage bldg. 2,110,000. Allow time for new director to evaluate operational needs
Year 1 Replace concrete garage floor 10,000. N/R
Year 1 Replace roofs 137,000. N/R
Year 1 Replace doors 7,000. N/R
Intake air registers should be installed to help vent exhaust
Year 1 Ventilation repairs 5,000. 5,000. 5,000. fumes. Funded within O.B.
Year 5 Replace mezzanine stairs 21,000. N/R
Misc. 14,000. N/R
TOTAL $2,320,000. $ 5,000. $ 5,000. O.B.
The DPW garage,used to store vehicles, should have the ventilation system upgraded to supply intake air. This should be done immediately.
The BFC supports a funding for a design stage planning process to replace the old wooden car barn used for vehicle storage. This should
include a site analysis regarding site conditions and environmental issues. The committee suggests allowing time for the new DPW director to
familiarize himself with the department and prepare to work on the project. The facilities present Bedford Street location is appropriate and
should be able to service the DPW's future needs.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
#5
Cemetery Office
A << € ROJECT <`><»<<><<< < <>> > '< < AR
............ .....
................................................................:............................:.............. .. :. . �. ........ t .G.xw3.... BLDG. ...a...... 13f'C.l2ECO.... ..CO MENT5......................................................:................................. .... ..
Year 1 ADA $21,000. N/R Enablement Committee to review
Year 1 Masonry 4,000. N/R Funded in O.B.
Year 1 Replace roof 6,000. N/R Repaired 1995
Year 5 Replace electrical system 19,000. N/R
TOTAL $50,000.
This facility is satisfactory. Any improvements should be funded in O.B.
N/R= Not recommended
0.B.= Operating Budget
C.B.= Capital Budget
r
O
#6
Animal Shelter
> < : :>:<> < ::: TOWN
TYPE$$ BLDG.1 DG4-1(1.. BFC:RECO.
Year 1 ADA $ 8,000. N/R
Year 1 Masonry repointing 7,000. N/R
Year 1 Provide ventilation 8,000. N/R
Year 1 Update electrical system 11,000. N/R
Year 1 Provide paved parking area 17,000. N/R
Year 5 Replace floors 7,000. N/R
Year 5 Replace roof 4,000. NIR
TOTAL $62,000.
This facility has recently had improvements made. It satisfies the Towns needs as is.
•
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
r
#7
Fire Station HQ
................................. ............................... .......
ARCHE
Egagigigignimigiming
.........................................................•..........•.•.•........................................................ ......... TOWN TOWN•
YEARiiiT49.4gPM!!!!!!!REMEIOR!! TYPE$$ BLDG 1-3 BLDG 4-10 BFCRECO COMMENTS
Year 1 ADA $ 14,000. Enablement Committee to review
Year 1 Replace boiler&heating system 110,000. $ 110,000. $ 110,000. Needed for long term commitment
Year 5 Foundation repairs 80,000 N/R O.B.
Year 5 Masonry work 23,000. N/R O.B.
Year 5 Replace floors 32,000. N/R O.B.
Year 5 Replace slate roof 95,000. $50,000. $50,000. C.B. BFC recommends architectural asphalt shingles. *
Year 5 Replace windows 35,000. N/R
Year 5 Replace emergency generator
and electrical system 51,000. 51,000. $51,000. Needed for long term commitment
Year 5 Major facility renovations 910,000. N/R
Basement floor under drain 10,000. 10,000. 10,000.
TOTAL $1,450,000. $60,000. $ 161,000 $221,000. C.B.
The BFC suggests immediate replacement of the roof and correction of basement water problems. The building, although in need of interior
refurbishing is in sound shape. It can serve the community for many years with a relatively small capital reinvestment.
*Historic District Commission approval required.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
#8
East Lexington Fire Station
..... ..... .......... .. __CHS................. . . ... .... ......... .. .........,...:.:::::..::.:::.::::::.::.::.::::...::,:::<:::.:::.:...........::;:,<:»::::>:<::<:;:::::::.:::::::::::::::.::. .::::..... .
Year 1 ADA $ 13,000. N/R Enablement Committee to review
Year 1 Replace boiler 48,000. N/R Done in 1994
Year 1 Replace doors 14,000. N/R Done in 1994
Year 5 Repair masonry 15,000. N/R O.B.
Year 5 Replace windows 20,000. N/R
Year 5 Major facility renovations 370,000. N/R
.
TOTAL $480,000.
This station is in good repair.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
#9
Reservoir Service Building
iivt
... ...... ...o ...
. . ...................:::::::::::.::::::........................TYPE::$$ : �:.. :::
.............. ............. ..... . . >;:BLD .1.. .... ...BLDG:4IQ.....BE
Year 1 ADA $9,000. N/R Enablement Committee to review
Year 1 Repair exterior 7,000. N/R
Year 1 Replace roof 5,000. N/R
Year 1 Replace doors 2,000. N/R
Year 1 Upgrade electrical 7,000. N/R •
ITOTAL ( $30,000.
The BFC recommends this facility be maintained with Recreation Enterprise fund.
N/R = Not recommended
O.B. = Operating Budget
C.B. = Capital Budget
r
#10
Center Field Service Building
tt J1 >'>> ><> >_><>`: ><<<; ><' >><> >...TYPE. $:...... .B�D 1 3BI DC 440 .: :BFC.RECd
Year 1 ADA $ 4,000. N/R Enablement Committee to review
Year 5 Paint exterior 7,000. N/R
Year 5 Repair floors 6,000. N/R
Year 5 Replace roof 11,000. N/R
Year 5 Replace doors 4,000. N/R
Year 5 Upgrade electrical 8,000. N/R
Year 5 Replace gravel apron 56,000. N/R
TOTAL $ 100,000.
The BFC recommends this facility be maintained with Recreation Enterprise fund.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
r
In
#11
Munroe School Building
ARCIIE TOWN TOWN
YEAR PROJECT TYPE SN BLDG 1-3 BLDG 4-10 BFC RECO COMMENTS
asimingt
Year 1 ADA $ 20,000. N/R
Year 1 Repair windows 8,000. N/R
Year 5 Repair masonry 50,000. N/R
Year 5 Replace doors 19,000. N/R
Year 5 Replace heating system 109,000. N/R
Year 5 Upgrade plumbing 20,000. N/R
Year 5 Electrical upgrade 150,000. N/R
Misc. 4,000. N/R
TOTAL $ 380,000.
The BFC strongly encourages the Town to divest of this building. It should retain the playground and a buy back option.
N/R.= Not reconunended
O.B. =Operating Budget
C.B. =Capital Budget
CP
#12
Munroe Cemetery Storage Sheds
1.3...:.. LDG 4-fib: B R
NIR O.B.
Year 1 Misc.repairs $9,000.
TOTAL 9,000.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
v
#13
Bandstand
............................................................
ARHE TOWN TOWN
...................................................................
COMMENTS..........
••••.;NEA1ViPROJECT TYPE$$ BLDG 1-3 BLDG 4-10 BFC RECO
Year 1 ADA Ramp Study ?? N/R
Year 1 Exterior repair $5,000. N/It.
Year 1 Floor repairs 13,000. N/R
Year 1 Replace roof 8,000. N/R
Year 1 Stair repairs 8,000. N/R
Year 5 Electrical upgrade 4,000.
Year 5 Ventilate crawl space 2,000. N/It
TOTAL $40,000.
This facility has been refurbished by Grace Chapel in 1995 no expenditures are needed.
N/It.= Not recommended
O.B. =Operating Budget
C.B. =Capital.Budget
•
co
#1 4
Cary Memorial Library
owim-
ARCHE TOWNimTOWNwa
YEAR PROJECF TYPE S$ BLDG 1-3 BLDG 4-10 BFC RECO COMMEN1'S
Year 1 ADA $ 13,000.
Year 1 Replace carpeting 45,000.
Year 1 Roof repairs 10,000.
Year 1 Reconstruct rear entry walk 18,000.
Year 5 Repair stucco exterior 26,000.
Year 5 Repair windows 14,000.
Year 5 Air system improvements 20,000.
Year 5 Sprinklersystem 51,000.
Year 5 Lighting upgrade 124,000.
• Misc. 14,000.
TOTAL $335,000.
While the BFC acknowledges that there are significant repair and renovation needs throughout the building,it understands that these are
addressed in the Comprehensive Library Building Study currently underway and that these will be incorporated in the Final Study submitted to
the State in April 1996 with the intent of qualifying for participating State funding. Evaluating the repair and renovation needs independently
from the Comprehensive Building Program is not considered pertinent at this writing.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
#14 Cary Memorial Library
PROJECT BUILDING BUDGET BFC BFC BFC BFC COMMENTS
COMMITTEE $$$ 1-3 years 4-10 years TOTALS
ADA Compliance entry,doors,baths, 244,710 110,000 110,000 elevator upgrade,minor changes for lavatory,
elevator, stacks --- handrails. Adjustments to counters,
workstations,signs,door handles, stacks
Roof,flashing repairs unclear 53,120 35,000 35,000 flat roof was replaced in 1992;sloped roof in
-- fine shape. Annual maintenance required
Windows replace 144,500 repair,O.B. --- --- don't replace windows
Flooring replace carpet, 172,419 50,000 50,000 100,000 replace areas as needed over time
vinyl
Painting inside/outside entire building 76,572 O.B. O.B. O.B. should be budget maintenance cost
Sprinklers entire building 153,144 N.R. --- N.R. not recommended
Plumbing, water conservation 2,500 2,500 2,500 water conservation
non-ADA needs
HVAC new A.C., 516,861 300,000 300,000 replace A.C.compressors,controls,
air handlers, upgrade air handlers &zoning.
controls climate control
Oil tanks upgrade 5,000 5,000 5,000 installation of monitoring system on both tanks
Electrical upgrade 65,000 65,000 --- 65,000 upgrade and expand for needs
Technology cable for Internet 95,915 20,000 --- 20,000 cable for Internet station
Security System windows,doors, 40,000 N.R. ___ N.R. maintain existing O.B.
motion
Lighting new systems 218,230 30,000 --- 30,000 upgrade,replace some
Hazardous materials remove 50,000 50,000 50,000 extent to be determined
Sub totals 1,837,771 632,500 85,000 717,500
Soft Costs 33% 606,465 180,000 efficient job management
25%
TOTALS 2,444,236 897,500
y Addendum 4/16/96 See Note on other side.
Note: We were asked to come up with a minimum program for the Cary Memorial Library in case the renovation program for the Library does not
receive funding from the State. In view of the additional information, the Building Finance Committee developed this more complete report for
Cary Memorial Library.
#15
East Lexington Library
MiiiTOWNW ....
'I` pE
Year 1 ADA $5,000. N/R Enablement Committee to review
Year 1 Exterior Repair 4,000. N/R O.B.
Year 1 Repoint chimney 7,000. N/R
Year 1 Repair stairs 3,000. N/R O.B.
Year 5 Replace windows 31,000. N/R
Year 5 Upgrade electrical 21,000. $ 21,000. $21,000. C.B. New electrical service needed for technology update
Misc. 3,000. N/R O.B.
TOTAL $74,000. $21,000. $21,000. C.B.
This building has a strong connection to and for the East Lexington neighborhoods. It should have minor public safety issues addressed.
Repairs can be funded within an operation budget.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
0
#16
Senior Center
MVARCHENiiii
:.B G 1 3 DG 4 0 F CO CO:::;>
�D ..x... ..... BL . x B .C.R� .. ........ . MMhwI�TS > >< >':: ':`::<.>_»>:.>>::':`:` `':::: :` <:: :":
11'X2.OJ�C'�' �`> <> ><»>«>><< ............: T'X�'��� ;::.::.»;::.;::.;:;.;::;.;;;;;;;.;;;
Year 1 ADA $ 13,000. N/R Enablement Committee to review
Year 5 Replace entry floor 13,000. N/R
Year 5 Heating 21,000. $60,000. $60,000. Serious air quality issues have been identified. Immediate
remedies are warranted. CB
Year 5 Kitchen upgrade 52,000. N/R
Misc. 11,000. N/R
TOTAL $ 110,000. $60,000. CB
The Senior Center has seen ever increasing needs taxing its facility,the Town should evaluate future needs and judge how best they can be
met. This Center is rapidly losing its ability to be fully effective.
N/R= Not recommended
O.B. =Operating Budget
C.B. =Capital Budget
N
#17
Visitors Center
•
Aigni .......Ali. Hw.............T 'VVK..... ::.....'� 'WN.......
°> > < <: ,R .JE. . PE>$$..... ;BLD: 3.... ::BL 410 BF .RE MMENT
... ..... ..�. .� CT........................................................ ......�`XP_.. ....... . fir..... .... .. . ... . C �.......�. .. .. _ ... .$.................................................................................: .......::
Year 1 ADA $45,000. N/R Enablement committee to review
Year 1 Repair Exterior Wall 10,000. N/R O.B.
Year 1 Upgrade heating 5,000. N/R
Year 5 Replace roof and flashing/vent 38,000. 40,000 40,000 C.B. Replace with architectural grade asphalt shingle*
Year 4 Upgrade electrical 52,000 N/R
BFC Exterior/handicaj restrooms 50,000 50,000 50,000 Business community funded
TOTAL $ 150,000. I $40,000. $90,000. C.B.
This building should have its restrooms renovated and made accessible from the outside. Lexington is host to many visitors from around the
world. We must accept our responsibility to be certain our citizens and guests feel welcome and are appropriately served.
* Historic District Commission approval required.
N/R= Not recommended
O.B. = Operating Budget
C.B. =Capital Budget
N
Town Building Capital Needs
SummaryReport of BFC 12-18-95
p•• R•ecommend d xpenditures
. . ....... ................ ....................................... ........... . F tum .::::::;::::::.�: :.:::.;;:.;:.:�;:.:;.;:.::<.;>::.:�;:.>:.::.;:.:::::::::::::::::::::..::::.::.:
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:..:..................................................................................:.....................
Town Offices
Cary Hall $ 65,000. $ 160,000. $225,000. Study to determine To be determined $225,000.
Police Station
New vehicle
DPW Facility storage bldg. $2,400,000. $2,400,000.
Cemetery Office
Animal Shelter
Fire Station Central 60,000. 161,000. 221,000. $221,000.
Fire Station East
Reservior Building
Center Park Service Bldg.
Munroe School
Monroe Cemetery Building
Bandstand
Renovation State:$2,000,000.
Cary Library Addition 4,500,000. Trustees:$ 1,000,000. $ 1,500,000.
East Branch Library 21,000. 21,000.
Senior Center 60,000. 60,000. New Center 1,000,000. $ 1,000,000
Business Community
Visitor's Center 90,000. 90,000. 50,000. $40,000.
TOTALS $296,000. $3212000. $617,000. $7,900,000. $3,050,000. $5407,000._
W
School Department
Building Review
for
Capital Needs
BFC Report
December 18, 1995
24
Bowman Elementary School YR BLT 1965
School Project Archetype S$ School 1-3 School 4-10 BFC Reco Comments
Bowman Site Work
Paving 289,620 106,075 0 100,000 C B - Parking redesign & safety improvements
Signage 8,000 500 0
Lighting & Utilities 99,500 50,000 50,000 CB
Playgrounds 73,500 73,500 N/R funded by school community
Landscaping , Fields
& Misc. Site work 365,360 55,900 N/R 0 B over years
Sub-Total 837,980 106,575 179,400 150,000 CB
Building Exteriors
Roofing / Walls 10,000 331,000 330,000 0 B for repairs/reroof out years CB
Windows & Doors 486,946 30,000 75,000 N/R 0 B for repairs selective replacements
Building Interiors &
Finishes 690,273 100,000 225,000 325,000 C B - painting, floors, carpets, ceilings
Engineering Systems 926,258 109,400 354,200 440,000 C B - mechanical, electrical, plumbing
Network/Electrical 73,100 75,000 C B - 156 computer drops building wide'
Sub-Total 2,103,477 322,500 985,200 1,170,000 CB
Building Total 2,941,457 429,075 1,164,600 1,320,000 CB
The Bowman is satisfying the district's needs well. No additional space is needed. The site requires parking and roadway redesign for
safety. Reinvesting into its mechanical and interior finishes will keep it serviceable for many years.
'This number is supplied by the School Department to fund on line technology programs at the school.
N/R - not recommended
OB - operation budget funded
CB - capital budget
N •
U
Bridge Elementary School Yr Blt 1966
School Project Archetype $$ School 1-$ School 4-10 BFC Reco Comments
Bridge Site Work
Paving 233,690 135,950 0 135,000 CB - Parking redesign and safety improvements
Signage 8,000 500 0
Lighting & Utilities 78,500 0 70,000 70,000 CB
Playgrounds 73,500 20,000 35,000 N/R funded by school community
Landscaping, Fields
& Misc. Site Work 417,175 20,000 150,000 N/R OB over years
Sub-Total 810,865 156,450 255,000 205,000 CB
Building Exteriors
Roofing, Walls 15,000 331,000 330,000 OB for repairs
Windows& Doors 483,496 25,000 75,000 N/R OB for repairs selective replacements
Building Interior&
Finishes 294,361 100,000 225,000 325,000 CB - painting, floors, carpets, ceilings
Engineering Systems 797,780 109,125 354,200 450,000 CB - mechanical, electrical, plumbing
Network/Electrical 73,100 75,000 CB - 156 computer drops building wide*
Sub-Total 1,575,636 322,225 985,200 1,180,000 CB
Building Total 2,386,501 478,675 1,240,200 1,385,000 CB
The Bridge is satisfying the district's needs well. No additional space is needed. The site requires parking and roadway redesign for safety.
Reinvesting into its mechanical and interior finishes will keep it servicable for many years.
* This number is supplied by the School Department to fund on line technology programs at the school.
N/R - not recommended
OB - operation budget funded
CB - capital budget
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a'
Estabrook Elementary School Yr.Blt 1960
School Project Archetype SS School 1-3 School 4-10 BFC Rec4 Comments
Estabrook Site Work
Paving 235,990 182,950 0 180,000 CB - Parking and safety improvements
Signage 8,000 500 0 CB
Lighting & Utilities 70,000 20,000 30,000 50,000 CB
Playgrounds 96,500 0 35,000 N/R funded by school community
Landscaping, Fields
&Misc. Site Work 476,420 0 68,000 N/R OB funded over years
Sub-Total 886,910 203,450 133,000 230,000 CB
Building Exteriors
Roofing,Walls 27,000 0 N/R OB funded
Windows & Doors 495,089 0 150,000 N/R OB for repairs/selective replacement
Building Interior &
Finishes 357,932 110,000 275,000 400,000 CB - painting, floors, carpets, ceilings
Engineering Systems 896,122 68,500 299,000 300,000 CB - mechanical, electrical, plumbing
Network/Electrical 91,600 100,000 CB - 136 computer drops building wide*
Replace Portable
Classrooms+1+cafe "700,000 700,000 CB - enrollment driven**
Sub-Total 1,819,110 297,100 1,424,000 1,500,000 CB
Building Total 2,636,053 500,550 1,557,000 1,730,000 CB
The Estabrook should be considered for an enrollment driven renovation. The three temporary classrooms should be replaced with
four permanent ones. A cafeteria should be added and mechanical and finish upgrades done.
*This number is supplied by the School Department to fund on line technology programs at the school.
"The Committee encourages the School Department to obtain the services of a professional space planner to work with
its staff to substantiate additional space requirements.
N/R - not recommended
OB - operation budget funded
CB -capital budget
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Fiske Elementary School Yr. BIt. 1948
School Project Archetype S$ School 1-3 School 4-10 BFC Reco Comments
Fiske Site Work
Paving 241,625 11,700 201,555 200,000 CB-Expanded Parking
Signage 8,000 500 0
Lighting & Utilities 73,500 10,000 20,000 30,000 CB
Playgrounds 80,500 0 7,500 N/R funded by school community
Landscaping, Fields
& Misc. Site Work 426,161 1,500 16,000 N/R OB funded
Sub-Total 829,786 23,700 245,055 230,000 CB
Building Exteriors
Roofing, Walls 60,000 0 N/R OB funded
Windows & Doors 856,735 45,000 100,000 N/R OB funded
Building Interior &
Finishes 348,374 0 348,374 350,000 CB - painting, floors, carpets, ceilings
Engineering Systems 853,083 54,750 340,000 350,000 CB - mechanical, electrical, plumbing
Network/Electrical 66,975 70,000 CB - 111 computer drops building wide*
3 New Classrooms 600,000 "600,000 CB - enrollment driven**
Sub-Total 1,508,488 226,725 1,388,374 1,370,000 CB
Building Total 2,887,978 250,425 1,633,429 1,600,000 CB
Fiske School is the oldest of Lexington Schools. It is a sound building in the geographic center of Town. It would service
the enrollment needs for many years with the addition of three classrooms and support space. By expanding Fiske, all
improvements could qualify for 59% reimbursement funding.
*This number is supplied by the School Department to fund on line technology programs at the school.
**The Committee encourages the School Department to obtain the services of a professional space planner to work with
its staff to substantiate additional space requirements.
N/R - not recommended
OB - operation budget funded
CB - capital budget
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jlarrington Elementary School Yr BIt. 1956
School Project Archetype $$ School 1-$ School 4-10 BFC RecQ Comments
Harrington Site Work
Paving 242,010 242,010 250,000 CB - traffic and safety improvements
Signage 8,000 750
Lighting & Utilities 84,000 40,000 40,000 CB
Playground N/R funded by school community
Landscaping, Fields
&Misc. Site Work 652,900 29,500 65,000 N/R OB funded over years
Sub-Total 1,085,410 84,500 377,760 290,000
Building Exteriors
Roofing,Walls 216,776 220,000 CB - replace roof and vent
Windows & Doors 1,915,001 50,000 50,000 CB - added to earlier funding
Building Interior&
Finishes 310,934 137,000 210,000 340,000 CB - painting, floors, carpets, ceilings
Engineering Systems 728,866 105,500 75,000 180,000 CB - mechanical, electrical, plumbing
Network/Electrical 139,475 140,000 CB - 123 computer drops building wide*
3 New Classrooms 700,000 "700,000 CB - enrollment driven**
Sub-Total 1,508,488 598,751 1,035,000 1,630,000
Building Total 4,040,211 683,251 1,412,760 1,920,000
Harrington has the largest elementary school site. It is well suited for the addition of three classrooms and support
space to satisfy projected enrollment needs. An enrollment driven renovation will qualify it for the 59% reimbursement program.
*This number is supplied by the School Department to fund on line technology programs at the school.
**The Committee encourages the School Department to obtain the services of a professional space planner to work with
its staff to substantiate additional space requirements.
N/R - not recommended
OB - operation budget funded
CB - capital budget
Hastings Elementary School Yr Bit 1955
School Project Archetype S$ School 1-3 School 4-10 BFC Reco Comments
Hastings Site Work
Paving 0
Signage 0
Lighting & Utilities 0
Playgrounds 0
Landscaping, Fields
& Misc. Site Work 0
Sub-Total 0
Building Exteriors
Roofing, Walls
Windows & Doors 0
Building Interior &
Finishes 0
Engineering Systems 450,000 450,000 450,000 CB -perhaps can be staggered over OBs
Network/Electrical 0
Sub-Total 450,000 450,000 450,000
Building Total 450,000 450,000 450,000
The Hastings has just received a $1,500,000 renovation which is 59% refundable.
N/R - not recommended
OB - operation budget funded
CB - capital budget
Clarke Middle School Yr BIt 1972
School Project Archetype SS School 1-3 School 4-10 BFC Rev? Comments
Clarke Site Work
Paving 162,730 25,000 137,000 165,000 CB - rework upper parking and roadway
Signage 8,000 200 1,000
Lighting & Utilities 49,750 26,450 25,000 CB
Playgrounds 15,000 15,000 N/R funded by school community
Landscaping, Fields
& Misc. Site Work 439,943 32,000 250,000 280,000 CB
Sub-Total 675,423 57,200 429,450 470,000
Building Exteriors
Roofing, Walls 13,300 N/R OB funded
Windows & Doors 155,350 15,000 25,000 N/R OB funded
Building Interior &
Finishes 0 75,000 250,000 320,000 CB - painting, floors, carpets, ceilings
Engineering Systems 100,000 25,000 ? electric heat alternative?
Network/Electrical 178,000 180,000 CB - 204 computer drops building wide'
Proposed Addition 500,000 "800,000 enrollment driven**
Sub-Total 215,350 806,300 275,000 1,300,000
Building Total 890,733 863,500 704,450 1,740,000
Clarke Middle School must have space added for enrollment increases due in 1997. At least two new classroom spaces must
be created. In doing this the site could also accommodate permanent homes for support staff; specifically SPED
and the Print Shop. this would free up space at the High School to satisfy its needs. Such a project could be 59% reimbursable.
*This number is supplied by the School Department to fund on line technology programs at the school.
"The Committee encourages the School Department to obtain the services of a professional space planner to work with
its staff to substantiate additional space requirements.
N/R - not recommended
OB - operation budget funded
CB - capital budget
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r
Diamond Middle School Yr BIt. 1957
School Project Archetype S$ School 1-3 School 4-10 BFC Reco Comments
Diamond Site Work
Paving 281,720 281,720 285,000 CB -safety issue
Signage 8,000 1,200
Lighting & Utilities 157,500 40,000 40,000 CB
Playgrounds 15,000 15,000 N/R funded by school community
Landscaping, Fields
& Misc. Site Work 374,710 73,000 N/R OB funded
Sub-Total 836,930 322,920 88,000 325,000 CB
Building Exteriors
Roofing, Walls 7,000 140,000 140,000 CB
Windows & Doors 693,877 150,000 N/R OB fund over years
Building Interior &
Finishes 570,154 96,000 197,258 300,000 CB - painting, floors, carpets, ceilings
Engineering Systems 1,492,602 145,475 450,000 600,000 CB - mechanical, electrical, plumbing
Network/Electrical 217,100 220,000 CB - 188 computer drops building wide'
Proposed Addition 750,000 "750,000 CB - enrollment driven**
Sub-Total 2,756,633 1,215,575 937,258 2,010,000 CB
Building Total 3,593,563 1,538,495 1,025,258 2,335,000 CB
The Diamond needs more classrooms due to increased enrollments in 1997. These needs and all renovations should be
included in an enrollment driven program for 59% funding.
'This number is supplied by the School Department to fund on line technology programs at the school.
**The Committee encourages the School Department to obtain the services of a professional space planner to work with
its staff to substantiate additional space requirements.
N/R - not recommended
08 - operation budget funded
CB -capital budget
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Lexington High School Yr Blt 1951,56,64
School Project Archetype SS School 1-3 School 4-10 BFC RecQ Comments
L H S Site Work
Paving 607,700 325,000 150,000 480,000 CB-roadways and parking areas
Signage 60,000 4,000
Lighting & Utilities 315,000 15,000 75,000 80,000 CB
Playgrounds 0
Landscaping, Fields
& Misc. Site Work 1,155,000 60,250 191,400 250,000 CB
Sub-Total 2,139,000 404,250 416,400 810,000
Building Exteriors
Roofing,Walls 25,280 250,000 250,000 CB
Windows & Doors 2,313,192 350,000 N/R OB funded over years
Building Interior&
Finishes 0 150,000 750,000 900,000 CB - painting, floors, carpets, ceilings
Engineering Systems 0 675,000 1,000,000 1,725,000 CB - mechanical, electrical, plumbing
Network/Electrical 690,625 700,000 CB - computer terminals*
Space Restructuring 5,100,000 "5,000,000 enrollment driven**
Future Study 100,000
Sub-Total 2,413,192 6,640,905 2,350,000 8,525,000
Building Total 4,552,192 7,045,155 2,766,400 9,360,000
The High School must address space allocation and utilization issues which have been long outstanding. Much
upgrading is needed with programatic and cultural concerns addressed.
*This number is supplied by the School Department to fund on line technology programs at the school.
"The Committee encourages the School Department to obtain the services of a professional space planner to work with
its staff to substantiate additional space requirements.
N/R - not recommended
OB - operation budget funded
CB - capital budget
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Administration Building YR BUILT 1900
Building Project Archetype $S Building 1-3 Building 4-10 BFC ReCQ Comments
Central Office ADA 22,000 25,000 25,000 CB - entry ramp, doorways, restroom
Foundation Repairs 7,000 7,000 7,000 CB
Exterior Wall Repairs 14,000 100,000 100,000 CB - new windows, siding, trim, color
Replace Roof 14,000 20,000 20,000 CB
Build New Facility 1,310,000 N/R
Miscellaneous 13,000 8,000 8,000 CB
Building Total 1,380,000 160,000 160,000
The School Administration needs are best served at its present location. The building should have the exterior
restored and the entrance made handicap accessible; Historic District Commission approval required.
N/R - not recommended
OB - operation budget funded
C/B - capital budget
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School Building Capital Needs
Summary Report of BFC
12/18/95
Lexington Public Schools Summary Sheet
BUILDING 1-3 YEAR LONG RANGE TOTAL "*ENROLLMENT QUALIFIED FOR REIMBURS- NET COSTS
DRIVEN GROWTH STATE FUNDING MENT @ 59% TO TOWN
Bowman 375,000 945,000 1,320,000 1,320,000
Bridge 410,000 975,000 1,385,000 1,385,000
Estabrook 160,000 1,570,000 1,730,000 700,000 1,570,000 926,300 803,700*
Fiske 110,000 1,490,000 1,600,000 600,000 1,490,000 879,100 720,900*
Harrington 420,000 1,500,000 1,920,000 700,000 1,500,000 885,000 1,035,000'
Hastings 450,000 450,000 450,000
Clarke 340,000 1,400,000 1,740,000 800,000 1,400,000 826,000 914,000'
Diamond 335,000 2,000,000 2,335,000 750,000 2,000,000 1,180,000 1,155,000'
LHS 1,000,000 8,360,000 9,360,000 5,000,000 8,360,000 4,932,400 4,427,600'
C.O. 160,000 160,000 160,000'
TOTALS 3,310,000 18,690,000 22,000,000 7,850,000 16,320,000 9,628,800 12,371,200
'41% of State supported projects + 1-3 year column needs.
"The committee encourages the School Department to obtain the services of a professional
space planner to work with its' staff to substantiate the additional space requirements.
w
U,
Summary Statement
The most important issue the BFC wishes to emphasize and emphasize strongly is
the responsibility the Town has in funding a realistic building maintenance program.
One that is adequately funded annually to protect the $120,000,000 of buildings
within its care. The BFC feels such a commitment would substantially lessen the
accumulation of major capital expenses which has occurred in recent years. The
fact that the Town's buildings are not in crisis is a tribute to the skillful maintenance
by a dedicated staff who take pride in the buildings and are committed to their
functionality and well being. This is now being attempted with expenditures that are
far less than a prudent maintenance budget would suggest, and substantially less
than the amount the Archetype study suggested be budgeted.
The BFC has scrutinised the Archetype report and all the Towns buildings. We
have taken a rebuilding program that Archetype projected could exceed
$60,000,000 and identified projects to suggest a net expenditure of some
$20,000,000 may well serve the community's needs even beyond those listed by
Archetype.
At this time Lexington must prepare for a major capital re-investment in its
buildings, so that the community's varied needs may be satisfied well into the 21st
century. Many decisions must be made soon and collectively to avoid duplication of
efforts. The Town should have a clear understanding of what needs the community
wishes to identify and satisfy. The building needs of one group is not necessarily
mutually exclusive of those of another group. If we are going to undertake a major
capital reinvestment in our buildings, something the BFC feels is called for, we must
be certain the moneys spent are spent wisely and in a manner to satisfy as many
worthy needs a possible with the finite dollars available.
36
Something that must be kept in mind when considering such a rebuilding program is
how best the identified needs can be funded:
1. Can private contributions of dollars and labors be recruited
A. Grace Chapel's undertaking of the repairs and painting of the Bandstand as a
community project.
B. Would the business community renovate the Visitor's Center restrooms?
C. Would a community theatre group support Cary Hall renovations.
2. Would an enterprise fund be appropriate
A. Recreation funding and maintaining the center playground building and the
reservoir bath house.
B. Would an arts education group fund the renovations and operation of an
Arts Center.
3. Should the Town be timing projects to take best advantage of bonding
opportunities
A. The Town's own bonding capabilities
B. The State School Building assistance Bureau (SBAB)Bonding program
C. Special programs such as State Library Bonds
Often the best answer to such funding questions is one which varies from project to
project.
37
Another thing to keep in mind is when best a project is undertaken. The timing of a
project can have a significant bearing on its degree of success. Certainly financial
timing is important, but equally important is being certain the project is timed to
satisfy the identified need while maintaining the functionality of the building.
Renovations and additions must be co-ordinated to be compatible with programmatic
and technological goals. They must also be timed to be properly and efficiently
managed by the Towns staff and overseen by the Permanent Building Committee.
The Board of Selectmen must prioritize and coordinate facilities' needs to see that as
many as possible are combined and satisfied with an appropriate level of expenditure.
The BFC has heard of and seen many worthy causes looking for building
improvements and/or additional space. We are not the ones to judge which should be
advanced and which should be denied. This report identifies specific needs with cost
estimates. It offers comments to encourage discussions and debates which must take
place before a specific capital investment plan is adopted. We hope this report helps
to put the Archetype report into a new perspective. The BFC is willing to assist in
any way we can regarding how best an identified purpose may have its building needs
satisfied.
38
POINTS TO PONDER
- The BFC wants to emphasize strongly the importance of an adequately funded
annual building maintenance program.
- Perhaps the Town would be better served if a single building and grounds
department had responsibility for all Town facilities rather than separate
operations of the Town and schools. Such a department should be appropriately
funded by both municipal and school budgets.
- A capital program for buildings must have community wide coordination to
encompass as many space needs as possible to insure an efficient use of space
and funds, avoiding any duplication of effort.
- The Town should invest in buildings which offer flexibility in their use so as
needs and programs change the buildings will be adaptable.
- The Town, which is clearly committed to the spirit of ADA, should work closely
with the enablement committee to see that alterations are appropriate, efficient
and practical.
- While the charge to the BFC has been to advise the Town on how to budget
building construction and maintenance funds most efficiently, such a charge,
almost by definition, omits non-quantifiable considerations of design, historical
context, optimum work and learning environments, etc., considerations which the
Town cannot afford to ignore if it wishes to maintain a high quality in its built
environment
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Acknowledgments
The BFC wishes to acknowledge the tremendous help extended to the committee
over the many months we have worked to bring forward this report. Frank Fields,
Fred Sweet and Joanne Bressi and others have patiently guided us through Town
buildings, searched out requested information and compiled reports with efficiency,
thoroughness, and most importantly, cheerfulness.
On the school side, John Moynihan has spent many hours with us walking long
corridors and back rooms of school buildings. He and Lisa Gibbs, have
professionally and cheerfully accommodated our many requests for information and
clarification on complicated procedures and programs which they must
accommodate to keep Lexington's school system one which is of the highest
quality.
The BFC, as well as the Town, owes a great deal of thanks for the commitment to
excellence and tremendous pride so many take in their jobs. Their willingness to
work so effectively with citizen committees, such as ours, helps make Lexington the
fine community we all enjoy.
40