HomeMy WebLinkAbout2004-10-26-CAC-Media-min Notes from the meeting of the Media Subcommittee of the Communications Advisory
Committee for October 26, 2004
Present were Maria Kieslich (CAC), James Akimchuk (CAC), Jeanne Canale (CAC),
Miriam Boucher (CAC) Jeanne Krieger (BOS) and Alan Lazarus (TMMA)
• We discussed the current status of the Board of Convener process The mode of
governance has been decided. Any official announcement will wait until the
present phase of discussions is completed.
• The presentation to the Board of Selectmen on the current status of the Board of
Conveners has been postponed until mid/end-November or December Before
any presentation is made, we need answers to the questions from Jeanne Canale to
Town Counsel.
• Transition Plan
o We discussed the transition plan that Maria presented.
o When it's firmed up, we will need to present it to the BOS
o An important part of this plan will be how we're going to handle Town
Meeting.
• If an outside bid is required for any work (e g. any future build out, outside
contractor for production services), we will have to get a minimum of three bids
We may need to talk to purchasing to get instructions on the procedure to follow
• Kite's End
o Need to talk to Comcast and RCN about the potential of getting an RCN
live feed into Kite's End (Comcast has historically not been cooperative
about this) Jim to manage
o We will need to go through Lexington's purchasing procedures to rent
Kite's End—Jeanne to manage
o The town can hire contractors However, we will need a job description to
do this
o A large issue with Kite's End is how to staff it Exactly when to take over
the lease is also an issue
o Will still need connectivity to both Comcast and RCN wherever the media
center locates
o Jeanne C to contact Tom Steel and try and set up a meeting with Jim to
discuss this informally
• Will probably know within a month about whether the media center will be
allowed to occupy space in the basement of Cary Hall
• Jim to be point person for any contact with Arlington's media center
• Programming
o Miriam will be the complaint person for subscribers' issues with
programming.
o Need to create process for getting programming aired. Jim to manage
• Open issue status of sound system in Cary Hall.
• SCOLA
o Wendy Wilson to be contacted
o What's the status of SCOLA9
o How much does it costs When is it renewed Miriam to follow up
• Staffing/volunteers
o We would like to start training volunteers now on how to run a camera.
o We need to create volunteer lists We will need a pool of volunteers to
draw from.
o We will loose student volunteers come finals and summer vacation.
o We will need camera operators and control rooms operators
o Professional staff functions are covered.
o Will only need 1-2 volunteers per event
o Jim to develop staffing plan.
• Next meeting after answers from Town Counsel are received.