HomeMy WebLinkAbout2004-10-26-CAC-Media-min
Notes from the meeting of the Media Subcommittee of the Communications Advisory
Committee for October 26, 2004.
Present were Maria Kieslich (CAC), James Akimchuk (CAC), Jeanne Canale (CAC),
Miriam Boucher (CAC) Jeanne Krieger (BOS) and Alan Lazarus (TMMA)
We discussed the current status of the Board of Convener process. The mode of
governance has been decided. Any official announcement will wait until the
present phase of discussions is completed.
The presentation to the Board of Selectmen on the current status of the Board of
Conveners has been postponed until mid/end-November or December. Before
any presentation is made, we need answers to the questions from Jeanne Canale to
Town Counsel.
Transition Plan
We discussed the transition plan that Maria presented.
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When it’s firmed up, we will need to present it to the BOS.
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An important part of this plan will be how we’re going to handle Town
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Meeting.
If an outside bid is required for any work (e.g. any future build out, outside
contractor for production services), we will have to get a minimum of three bids.
We may need to talk to purchasing to get instructions on the procedure to follow.
Kite’s End
Need to talk to Comcast and RCN about the potential of getting an RCN
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live feed into Kite’s End (Comcast has historically not been cooperative
about this). Jim to manage.
We will need to go through Lexington’s purchasing procedures to rent
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Kite’s End – Jeanne to manage.
The town can hire contractors. However, we will need a job description to
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do this.
A large issue with Kite’s End is how to staff it. Exactly when to take over
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the lease is also an issue.
Will still need connectivity to both Comcast and RCN wherever the media
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center locates.
Jeanne C. to contact Tom Steel and try and set up a meeting with Jim to
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discuss this informally.
Will probably know within a month about whether the media center will be
allowed to occupy space in the basement of Cary Hall.
Jim to be point person for any contact with Arlington’s media center.
Programming
Miriam will be the complaint person for subscribers’ issues with
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programming.
Need to create process for getting programming aired. Jim to manage.
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Open issue: status of sound system in Cary Hall.
SCOLA
Wendy Wilson to be contacted
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What’s the status of SCOLA?
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How much does it cost? When is it renewed? Miriam to follow up.
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Staffing/volunteers
We would like to start training volunteers now on how to run a camera.
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We need to create volunteer lists. We will need a pool of volunteers to
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draw from.
We will loose student volunteers come finals and summer vacation.
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We will need camera operators and control rooms operators.
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Professional staff functions are covered.
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Will only need 1-2 volunteers per event.
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Jim to develop staffing plan.
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Next meeting after answers from Town Counsel are received.