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HomeMy WebLinkAbout2011-04-06-LEX300-min Lexington 300th Anniversary Celebration Committee April 6, 2011 - Town Office Building- Room 111 Minutes Members. Eric Carlson Not Attending Susan Rockwell Attending Denise Dube Not Attending Cynthia Savage Not Attending Mary Gillespie Attending Ernest Van Seasholes Attending Donna Hooper Attending Benjamin Soule Not Attending Jane Hunclley Attending Jessie Steigerwalcl Attending Richard Bollen Attending Suzanne Barry, Ex-Officio Not Attending AGENDA. 1 UPDATES FROM WORKING GROUPS 2. MASTER CALENDAR EVENTS 3 DAN FENN AWARD APPLICATION 4 LOGO—USE&PROMOTION 5. PIN ORDER 6. WEB SITE 7 OTHER MATTERS MINUTES. Meeting minutes for March 16, March 3, February 6 & January 26 were approved. UPDATES. • BANNER. Town Celebrations has offered to have a 300th Anniversary celebration banner for the Patriot's Day parade • LOGO DECAL. Thought for an oval shaped decal similar to those seen on automobiles (Nantucket, etc ) was presented. Support was expressed by members • PROGRAMS&EVENTS • COORDINATORS With 3 major event weekends (opening, corporation, closing0 — questions were raised on how the programs/events should be coordinated—with a sole event coordinator or multiple coordinators with assistants/backups Consensus was to have multiples with assistants so to spread the responsibilities and provide for overlap/backup • INCORPORATION WEEKEND—Weekend of March 16/17, 2013 identified as Incorporation Weekend • VENUES-must be identified, reserved & scheduled • MEMENTOS. • Pole banners— check with Eric Carlson— sponsors/fees9 • Decals • Pins—Jessie Steigerwald working with vendor for payment procedures through Donna Hooper • PUBLICITY Check with Denise Dube—for possible Article for Colonial Times—June 20119 • FENN AWARD—Donna Hooper explained opportunity for the Lexington 300th Anniversary Committee to collaborate with the Town Clerk's Office for a point proposal to the Fenn Award Committee to create a presentation piece showing the 2 Town Seals and 3 votes of the Massachusetts Legislature re precinct, first parish & incorporation. Unanimous support of Committee expressed. Lexington 300th Anniversary 1 Lexington 300th Anniversary Celebration Committee • LOGO USE&PROMOTION-Donna with seek clarification on trademark/copyright needs & importance • PINS-Logo pins have been ordered—distribution/cost will be pursued • WEB SITE-Committee voted unanimously to work with Harry Forsdick for web site design, for which a $3,000 transfer to the Lexington 300th account has been committed to by the Finance Director& Town Manager • NEW BUSINESS- Committee needs to identify necessary funds, possible fees, income generators for the celebration. Examples • SYMPHONY/POPS-regular programming, complimentary events/fees, self sustaining, others with cost/defer costs through fundraising • SANCTIONED/SPONSORED OR SUPPORTER/SPONSOR? • FUNDRAISERS-banners, display piece, fashion show, corporate sponsors, sanctioning list • CALENDAR-all events treated the same, making no distinction between sanctioned/supporter Distinctions made on separate listing • QUESTIONS. • WHAT IS RELATIONSHIP TO THE CHAMBER OF COMMERCE? • JESSIE STEIGERWALD TO MEET WITH JEFF LEONARD,LHS PERFORMING ARTS COORDINATOR-/MUSIC • BUDGET-THEY`NOBLY DARED-BEN SOULE- • PRESENCE AT DISCOVERY DAY MAY 28,2011? Next meeting—Wednesday, May 4, 2011 — 12 30 p m. —room 111, with pre-meeting of Events Subcommittee at 11 45 a.m. Respectfully Submitted, Donna Hooper, Scribe Lexington 300th Anniversary 2