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Home My WebLink About2010-12-15-REC-min \OVS MORNi Town of Lexington 4 ; Recreation Committee 10 Li. APAII l9" zFXING"�9 Frederick DeAngelis, Chairman Tel: (781) 862-0500 x262 Richard Thuma, Vice Chairman Fax: (781) 861-2747 Wendy Rudner Sandra Shaw Howard Vogel Recreation Committee Minutes of Meeting of December 15, 2010 A meeting of the Recreation Committee was held on Wednesday, December 15,2010, 2010 at 7:00 p.m. at the Town Office Building, 1625 Massachusetts Avenue,Room 211. A quorum of 5 was present. Members Present: Sandra Shaw, Wendy Rudner, Howard Vogel, Dick Thuma, Vice Chairman, and Rick DeAngelis, Chairman Members Absent: None Staff Present: Karen Simmons, Director of Recreation, David Pinsonneault, Superintendent of Public Grounds, and Sheila Butts,Assistant Director of Recreation Others Present: Lisah Rhodes, Town Meeting Member, Bill Harrison,President of New England Golf Corporation, David Tabling The Recreation Committee meeting began at 7:00 p.m. The meeting acted on the following items: 1. Picture for Town Report David Tabling was present to take a photograph of the Recreation Committee for the Annual Town Report. 2. Citizens and Other Boards-none 3. Minutes of November 16,2010 Following a brief discussion, Sandra Shaw made a motion, seconded by Rick DeAngelis,to approve the minutes of the November 16, 2010 Recreation Committee Meeting as written. The motion was approved by a vote of 3--0--2 (Howard Vogel and Dick Thuma abstaining) 4. Bill Harrison—Pine Meadows Golf Update Bill Harrison, President of New England Golf Corporation, presented the Recreation Committee with and overview of the golf industry, in general, and Pine Meadows specifically. • Since 2003 Pine Meadows has averaged about 37,000 rounds per year. This is down about 18% since the 1990's. However the decrease is industry wide, due to an 1625 MASSACHUSETTS AVENUE*LEXINGTON,MASSACHUSETTS 02420 increase in the supply of golf courses,the economy, and the aging population on fixed incomes. • 2010 was financially challenging due to the winter freeze which damaged and closed some greens, reduced rates in March, April and May to compensate for the greens closures, and the excessively hot, dry summer,which reduced more than normal the rounds played between 11:00 a.m. and 3:00 p.m. • The course has recovered well. Staff at Pine Meadows have followed the recommendations of the USGA in the spring and continue to act on their recommendations this fall. • The drainage and bunker work completed in the previous two years have had a positive effect on the playability of the course • Mr. Harrison is optimistic that with aggressive marketing, continued improvements, and flexibility in rate setting during non-peak hours (promotional specials lasting only a few hours), rounds will increase to approximately 40,000 per year within the next two years. Included among his ideas are expanding the replay options currently used, offering periodic promotions to draw new golfers to the course and enhance the loyalty of current users, and using social media such as Facebook and Twitter to announce promotions and inform the public about the course. • Mr. Harrison recommends that the fee be increased by$1 per round and$1 per cart rental. This is based on a recent survey that was completed. • New England Golf Corporation has an excellent relationship/partnership with Karen Simmons,the Recreation Department and the Parks Department. They are looking forward to a productive, successful 2011. 5. Busa Farm Update Karen Simmons reported the Recreation Department(primarily Peter Coleman, Recreation Supervisor), has put in hundreds of hours of work on the Busa Farm project. Sandra Shaw and Rick DeAngelis have contributed greatly to the promotion of the Recreation proposal for a Multi-Use facility at the Busa Land. The Busa Land Use Proposal Committee will meet on December 16 to deliberate on the proposals. Tentatively,they are scheduled to submit a preliminary report on January 10 to the Board of Selectmen followed by a final report in February. Dick Thuma noted that, in his opinion, it does not make sense for the town to subsidize a limited number of citizens who wish to farm. If the Town had said from the outset that this is why they hoped to purchase the land it would be different. However,the land was not purchased for the sole purpose of farming, but rather for multiple uses. Sandra Shaw agreed, noting that the Town goals for the land were for multi-purpose use. Additionally this was what the Community Preservation Committee voted in favor of, and what was evident in the Town Meeting presentation in 2009,when the motion to purchase the land was approved. The Recreation Committee briefly discussed the ongoing process and the charge of the Busa Land Use Proposal Committee to forward all proposals to the Board of Selectmen, not to recommend a final use or uses for the property. 6. Town Meeting Articles Karen Simmons briefly reviewed the Capital Articles to be presented at the 2011 Town Meeting. This will be a monthly item until Town Meeting. • Howard Vogel will present the Town Pool Renovation Article • Rick DeAngelis will present Phase Two of the Center Drainage Project o The Committee members discussed the increase in the cost of Phase Two of the project. Following a camera inspection of the existing drainage system at 2 the Center Complex it has been determined that most of the drainage structure needs replacement,thus increasing the cost. • Wendy Rudner will present the Park Improvement--Athletic Fields Article 7. Parks Report Dave Pinsonneault, Superintendent of Public Grounds reported on the following: • The Hastings School Field Renovation project is nearing completion. The project came in under budget. The field has been renovated and the backstop replaced. Additional seeding in the outfield will be completed in spring 2011. • The pipe running directly underneath the Center Playground structure has been rerouted to an alternate storm drain. The pipe has been abandoned and filled in and the safety surfacing under the play structure replenished. • The Pine Meadows Drainage Project bids came in very high and were rejected. The Town Engineer and the architect are working to revise the design and rebid the project in January. • As of January 10, Dave Pinsonneault will assume the duties of Director of Operations at the Department of Public Works. He will continue to act as Superintendent of Public Grounds until a full search is completed for his replacement. 8. Recreation Report Karen Simmons distributed copies of the FY2012 requested Recreation Operating Budget, which was presented to the Board of Selectmen on December 1, 2010. She provided the Recreation Committee with an overview of the requested operating budget. Mr. Thuma requested a copy of the appropriated budget for FY2009 and FY2010. He expressed concern about the FY2009 actual expenditures as presented in the budget document handed out to the Committee. Ms. Simmons explained that the Recreation Department uses the same format as other Town Departments. Ms. Simmons indicated that she will forward this information to him. The Recreation Committee will discuss the requested FY2012 Budget at the January 2011 meeting. 9. Other Reports • Wendy Rudner distributed copies of the Lincoln Park Subcommittee Meeting notes from October 27. • The next meeting of the Recreation Committee will take place on Wednesday, January 19, 2011 at 7:00 p.m. The Committee will be notified of the meeting location. The December 15,2010 meeting of the Recreation Committee adjourned at 8:45 p.m. The following documents/exhibits used at the meeting are attached: 1. Lincoln Park Subcommittee Minutes 2. Recreation Enterprise Requested Budget--FY2012 Respectfully submitted, Sheila Butts Assistant Director of Recreation 3 olict , 7 a".: ‘,..,__,m „,, 4,75 z 4, . # 0 4.4 rn ±-ifkd- ?:........' ,--- > ,..,.., z — 29:11c:F2,z) 0 . Z APRIL ” ihr 11 Alf '''' ,. -,‹ *---:-..:',-,-;:i---,:::::,-- .',... --'7- r-•-- -- i 1 rITH ::41111ib i .. 0 - ._ ....._ Requested Budget Enterprise Recreation Fiscal Year 2012 Submitted by: Karen Simmons, Director Board ofeSceelectmen Presentation010 Dm ber 1, 2 ) Town of Lexington FY 2012 Budget Development Depaitmental Budget Requests Program: 5000 Culture&Recreation Subprogram: 5200 Recreation Mission:The Lexington Recreation Department strives to provide affordable,quality programs meeting the needs of the community. We are committed to providing quality recreation services,which are educational,fun and rewarding. The Recreation Department promotes participation by all Lexington citizens in diverse,interesting and high quality recreational and leisure opportunities in safe, accessible and well-maintained Park and Recreation facilities. Budget Overview: Recreation is requesting a level service budget. The requested FY12 operating budget($1,952,335)including indirect transfers reflects an increase of 1.44%or$27,734 increase above the FY11 budget.The significant changes include: *Increase of$7,274(1.15%)in Compensation due to contractual settlements. *Increase of$13,569 in Contractual Service due to an increase in the cost of vendor services, and increased credit card fees. *Increase of$3,125 in Facility and Equipment Service&Repair due to annual maintneance and repairs at the Irving H. Mabee Town Pool Complex and repairs to the tennis, ballfield and basketball lighting. *Increase of$10,417 for the Indirect contribution to General Government. Since 1991,the Lexington Recreation Department has operated as an Enterprise Fund whereby program and facility fees cover the cost of operations. As such,the Recreation Department operating budget may increase or decrease year to year to meet changes in enrollment and facility use demands. The Recreation Director,through the Recreation Committee,sets fees with the approval of the Board of Selectmen. The Recreation operating budget supports staff who manage and deliver recreation programs along with the supplies needed to operate those programs. Revenue generated through the Recreation Enterprise(Recreation and Pine Meadows Golf Club)help fund Capital Improvement Projects and financially supports other Town services including those provided by the Department of Public Works to the aquatic facilities,tennis courts and golf course. In FY2012, Recreation is contributing$214,000 to cover the cost of recreation employee benefits and indirect services provided to Recreation by other town departments.The Fund also contributes $100,000 towards the debt payment for Lincoln Park and in FY2012$31,500 in debt payment for the Valley Tennis Courts. Departmental Goats: 1. Develop a conceptual plan for the use/reuse and development of the Busa Farm property. 2. Manage Active Recreation Construction Projects. (Phase I and Phase II Marrett Road Stormwater Mitigation Project, Pine Meadows Stormwater Mitigation/Pond Preservation Project,Center Recreation Complex Drainage and Field Renovation Project,Town Pool Renovation Project, Park Drive Bathroom Rehabilitation Project, Hastings School Field Renovation Project and Pine Meadows Tee Boxes &Drainage Projects). 3.Develop a Pet Waste Education Program over the next year. 4. Identify and develop strategies designed to lessen the need for the Pine Meadows Golf Club to subsidize the Recreation element. 5. Work with the Finance Department,Town Managers Office and the Board of Selectmen to review and update the Recreation Enterprise Fund policy. Program Improvement Requests NONE Recreation Summary page 1 11/24/2010 • - Town of Lexington ig y; FY 2012 Budget Development �. .. _ .::_ a.�,� arkwent a...Budget-Requests _ �� w_. _ . v " �. ,., Program: 5000 Culture&Recreation Subprogram:5200 Recreation Budget Summary FY 2009 .FY 2010 FY 2011 FY 2012 Percent Funding Sources(All Funds) Actual Actual Restated Requested Dollar Increase Increase Tax Levy Enterprise Funds - User Charges $ 1,054,536 $ 1,133,490 $ 1,102,801 $ 1,090,535 $ - (12,266) -1.11% - Golf User Charges $ 740,551 $ 714,431 $ 776,800 $ 816,800 $ 40,000 5.15% Bond Premiums&Proceeds 0.00% Investment Income $ 80,247 $ 44,231 $ 45,000 $ 45,000 $ - 0.00% Misc. Revenue $ 13,341 $ -- $ - $ - $ - 0.00% T o,...tal._....5200_ R.._e.......c....r..,..e._...tin.r..,.-..M.r,,,,..,.. �.: _.. 1 9.. 2:..157 ..r.#. 9.24 6�I � �9:.. _ :..�3 ��.. I.V. FY 2009 FY 2010 FY 2011 FY 2012 Percent Appropriation Summary(All Funds) Actual Actual Restated Requested Dollar Increase Increase Compensation $ 572,781 $ 587,623 $ 632,922 $ 640,196 $ 7,274 1.15% Expenses $ 871,952 $ 925,751 $ 950,896 $ 966,639 $ 15,743 1.66% Debt Service $ 101,227 $ 138,100 $ 137,200 $ 131,500 $ (5,700) -4.15% Indirect Costs(Trans_to Gen_ Fund) $ 155,848 $ 188,583 $ 203,583 $ 214,000 $ 10,417 5.12% Total 5200 1;701,807 1,840,057_----$,-.'1-1,924,601::::.$;-.--:-„71,952,33E-. 2 34 FY 2009 FY 2010 FY 2011 FY 2012 Percent Program Summary(All Funds) Actual Actual Restated Requested Dollar Increase Increase Total 5210 Recreation $ 1,066,556 $ 1,135,995 $ 1,191,971 $ 1,208,336 $ 16,365 1.37% Total 5220 Pine Meadows $ 479,404 $ 515,479 $ 529,047 $ 529,999 $ 952 0.18% Indirect Costs $ 155,848 $ 188,583 $ 203,583 $ 214,000 $ 10,417 5.12% :• ,. .• .,.. . .. .: Y,.. '1.44 r . FY 2009 FY 2010 FY 2011 FY 2012 Percent Object Code Summary(All Funds) Actual Actual Budget Requested Dollar Increase Increase Salaries&Wages $ 572,781 $ 587,623 $ 632,922 $ 640,196 $ 7,274 1.15% Overtime $ -- $ - $ - $ - $ - 0.00% Personal Services $ 572,781 $ 587,623 $ 632,922 $ 640,196 $ 7,274 1.15% Contractual Services $ 740,506 $ 783,946 $ 802,749 $ 816,318 $ 13,569 1.69% Utilities $ 47,380 $ 49,661 $ 52,972 $ 54,296 $ 1,324 2.50% !Supplies $ 63,270 $ 60,793 $ 87,825 $ 88,675 $ 850 0.97% Small Capital $ 20,795 $ 31,351 $ 7,350 $ 7,350 $ - 0.00% Expenses - $ 871,952 I $ 925,751 I $ 950,896 1 $ 966,639 I $ 15,743 I 1.66% Debt I $ 101,227 1 $ 138,100 I $ 137,200 1 $ 131,500 I $ (5,700)1 -4.15% Indirect I $ 155,848 I $ 188,583 $ 203,583 $ 214,0001 $ 10,4175.12° l mu<b,:.. ..: u..; .,. ._. 'v... .., .,,..-,? . . .. ,a...: .. ."' ys ,.. ;. +w.. _,�. ,..:..>; .,.�.�*..,<:;. .4;_. ter.., . ... - ,. :,.:. �..,�- 1- '7441- 3' t.' sr - T.' ._.. .. a.,_x.e; ..'.�--,.,�.._,�.3'' ... _.. !r. �-.x. .s�.,. z.'- .,_,-... '_. '1'92410 �.:,. . ��.� �. Ow: �:: r .. .� � � � , �� Notes: **The Recreation Department operates as an Enterprise Fund whereby program and facility fees cover the direct cost of operations. As such, this budget may increase or decrease year to year to meet changes in program enrollment demands. Changes in the budget, however, have no impact on the General Fund. *A fee increase is projected at Pine Meadows Golf Course for the 2011 season. Recreation Summary page 2 11/24/2010 - ��' Tow of Lexington ik-Lcii'i ii FY 2012 Budget Development Q a en to !Budget R tea , , m '' Program: 5000 Culture&Recreation - Subprogram:5200 Recreation FY 2008 FY 2009 FY 2010 ` ._ .FY 2011 FY 2012 Budget Budget Budget Budget Requested Recreation Director 1 1 1 1 1 1 Assistant Director 1 1 1 1 1 Municipal Clerk 1 1 1. 1 1 Administrative Assistant 1 1 1 1 1 Recreation Supervisor .. 1 1 1 1 1 Seasonal(Part Time 175+ 175+1- 175+1 175+f- - Tata -- _N r .u� . � .� ... ��5 0 FTE -Sea. 5.0 FTE+ ea. E+ a. e 5.0 F°TE+5ea. Explanatory Notes: The funding requested is for 5 full time staff and approximately 175 part time seasonal employees to run recreation programs and manage recreation facilities in Lexington. Authorized Staffing page 3 11/24/2010 Town of Lexington ' FY 2012 Budget Development �dye } et e u tom+ ...�....:, �.�,:,... i:/i4ni� .a# .ter i"...:...i-r//��Li�si4�7,:, :;.: :.: ..:� .,..,. ;,.;: .: -' . • .... .... .... ,. . ,Pr ,, 5000 Culture&Recreation Subprogram:5200 Recreation Element 5210 Recreation Budget Description: The Lexington Recreation Department is submitting a level service budget.The Recreation operating budget supports staff that plan, schedule,coordinate,manage and deliver recreation programs along with the supplies needed to operate these programs and facilities_ The budget also supports maintaining parks and playgrounds. The Recreation element shows a net increase of$16,365 or 1.37%. *Compensation increases by$7,274(or 1.15%),due to contractual increases. ` *Expenses increase by$14,791 (or 3.51%). Recreation Contractual Services are increasing by 3.37%($7,220)due to a projected increase in fees charged by program vendors in FY 2012 and an increase in Credit Card processing fees. Facility Service and Repair(+$1,125 or 11.08%)and Equipment Service and Repair(+$2000 or 16.19%)reflect an annual increase in repairs at the Town Pool due to an aging infrastructure,and the increased cost of tennis,basketball and ballfield lighting repairs and replacement,as well as repairs to the pool chlorinator. Clothing increases by$1,900(or 11.80%)due to the increased participation in the Youth Flag Football program. Software Maintenance is decreasing by$2,016(or-45.82%).: This reflects a reduction in the annual cost for the Department's database/registration program purchased in FYI 0. *Debt reflects a decrease of 4.15%(45,700)for the Valley Tennis Court Reconstruction Project_ Budget Data(by Object Code) FY 2009 FY 2010 ~ FY 2011 FY 2012 Difference Object Description Actual Actual Restated Requested $ 51110 REGULAR WAGES $ 319,575 $ 321,926 $ 324,503 $334,1511 9,648 2.97% 51120 OTHER COMP $ - $ - $ 1,000 $1,000 $ - 100 00% 51130 OVERTIME $ - $ - $ - $ - 0.00% 51144 LONGEVITY $ - $ - $ 800 $1,200 $ 400 50.00% 51150 REGULAR PART-TIME WAGES $ - $ - $ - $ - 0.00% 51151 SEASONAL PART-TIME WAGES $ 252,206 $ 264,697 $ 305,119 $302,845 $ (2,274) -0.75% 51512 STIPENDS $ 1,000 1$ 1,000 $ 1,500 $1,000 $ (500) 0 00% Sub-total Compensation $ 572,781 $ 587,623 $ 632,922 $640,196 $ 7,274 1.15% 52110 CONTRACTUAL SERVICES $ 187,764 $ 218,186 $ 214,300 $221,520 $ 7,220 3.37% 52111 PRINTING/FORMS $ 15,507 $ 13,269 $ 16,700 $16,400 $ (300) -1.80% 52118 DETAILS $ 9,351 $ 14,150 $ 13,000 $14,840 $ 1,840 14.15% 52120 PROFESSIONAL SERVICES $ 7,378 $ 9,154 $ 7,725 $7,725 $ - 9 00% 52141 FACILITIES SERVICE AND REPAIR $ 22,520 $ 13,080 $ 10,150 $11,275 $ 1,125 11.08% 52142 EQUIP-SERVICE&REPAIR $ 9,778 $ 9,625 $ 12,350 $14,350 $ 2,000 16.19% 1 52152 EQUIPMENT RENTAL $ - $ - $ - $ - 0 00% 52182 LEASE AGREEMENTS $ 2,409 I$ 2,902 $ 3,200 $2,900 $ (300) -9.38% 52183 MILEAGE $ 391 $ 320 $ 700 1 $700 $ - 0.00% 52184 BINDING&ARCHIVING 1$ - $ - $ - $ - 0.00% 52185 POSTAGE&MAILING 1$ 6,602 $ 6,730 $ 6,700 $7,000 $ 300 4 48% 52186 PROF DEV&TRAINING $ 1,585 $ 2,645 $ 6,150 $7,150 $ 1,000 16 26% 52187 TRAVEL I$ 368 $ 701 $ 1,500 $1,500 $ - 0.00% 52188 SEMINARS/WORKSHOPS/CONFERENCES $ 4,561 $ 3,419 $ 3,650 $4,150 $ 500 13.70% '52190 SOFTWARE MAINTENANCE $ 1,740 $ 1,772 $ 4,400 $2,384 $ (2,016) -45 82% 52200 RECREATION UTILITIES $ - $ - $ - $ - 0 00% 52201 ELECTRICITY $ 41,009 $ 44,656 $ 43,600 $45,100 $ 1,500 3.44% 52202 OIL HEATING $ 2,025 $ 1,041 $ 1,678 $1,678 $ - 0.00% 52204 WATER/SEWER $ 838 $ 484 $ 3,200 $3,200 $ - 0.00% 52206 TELEPHONE $ 1,356 $ 1,378 $ 1,429 $1,429 $ - 0 00% 52207 CELLPHONE/PAGERS $ 720 $ 836 $ _ 792 $864 $ _ 72 9.09% 54100 SUPPLIES $ 23,240 $ 21,543 $ 25,000 $25,000 $ - 0.00% 54111 OFFICE SUPPLIES $ 1,943 $ 2,435 $ 2,000 $2,000 $ - 0.00% 54113 MEMBERSHIP/DUES/LICENSES&SUB $ 611 $ 881 $ 1,075 $1,075 $ - 0.00% 1 54160 CLOTHING&SAFETY EQUIPMENT $ 12,654 $ 12,500 $ 16,100 $18,000 $ 1,900 11.80% 54161 CHEMICALS&CLEANING SUPPLIES $ 15,926 $ 13,299 $ 17,000 $17,0001$ - 0.00% 54166 TOOLS/LUMBER/HARDWARE SUPPLIES $ 576 $ 2,254 $ 3,450 $2,900 $ - (550) -15.94% 54172 LANDSCAPING SUPPLIES&MATERIALS $ 900 1$ 4,362 $ 5,000 $5,500 $ 500 10.00% 54500 SMALL EQUIPMENT $ - 1$ - $ - $ _ - 0.00% 54703 PC SOFTWARE $ - I$ 8,650 $ - $ - 0,00% 54706 OFFICE EQUIPMENT $ - I$ -- $ `1,000 _ $1,000 $ - 0.00% 54707 VEHICLES $ 20,795 $ - $ - 1$ - 0.00% Sub-total Operating Expenses $ 392,548 $ 410,272 $ 421,849 $436,640 $ 14,791 3.51 k 59100 'LT DEBT PRINCIPAL $ 100,000 $ 135,000 $ 135,000 I $1300001 $ (5,0.00) -3.70% 59150 *LT-DEBT INTEREST $ - $ 2,900 $ 2,200 $1,500 $ (700) -31.82% 59160 INT ON TEMPORARY LOANS $ - $ - $ - -- 0.00% 1. 59170 REPAYMENT ON TEMPORARY LOANS $ - 1$ - $ - 0.00% [ 59180 ISSUANCE COSTS $ 1,227 $ 200 I$ - $ - 0.00% Sub-total Debt $ 1 01,227 $ 138,100 $ 137,200 $131,500 $ (5,700) -4.15% (Total 5210 Recreation $ 1,066,556 $ 1,135,995 $ 1,191,971 $1,208,336 $ 16,365 1.37% Recreation page 4 11/24/2010 0-77;';4,4. t, „ Town of Lexington 0. _..2- Et:14. ;' FY 2012 Budget Development m ntal B e ark a ud e� - e ues B q Program: 9600 Culture&Recreation Subprogram:5200 Recreation Element: 5210 Pine Meadows Goff Club Budget Description: The Town contracts with a professional golf management and maintenance company to oversee the operations at the Pine Meadows Golf Club. The budget and management contract is administered and overseen by the Director of Recreation.The Director of Recreation works in partnership with the Superintendent of Public Grounds to facilitate day-to-day operations and market the golf course. The Director of Recreation works closely with the Recreation Committee in recommending policy and establishing fees_ A full-time professional golf course superintendent maintains the course and a golf professional provides a full scope of programs, including lessons, youth clinics, golf leagues and a snack bar. In May 2009,the Pine Meadows began to accept credit cards. New England Golf Corporation(NEGC) began a new contract on January 1,2009 and it will expire on December 31, 2011,with an option to extend for two one year periods. NEGC has managed the facility since 1996 The budget reflects an increase of.18%.The spike in the"FY201 0 Actual"for Facilities Service&Repair was to replace the controller and rebuild the plumbing in the irrigation pump house. Budget Data(by Object Code) FY 2009 FY 2010 FY 2011 FY 201'2 Difference Object Description Actual Actual Restated Requested $ a/4 52110 CONTRACTUAL SERVICES $ 430,950 $ 422,375 $ 450,200 $ 450,400 $ 200 0.04% 52118 DETAILS $ - $ - $ - $ - $ - 0.00% 52120 PROFESSIONAL SERVICES $ 5,500 $ 5,230 $ 5,000 $ 5,000 $ -- 0.00% 52141 FACILITIES SERVICE AND REPAIR $ - $ 19,960 $ 3,000 $ 5,000 $ 2,000 66.67% 52142 EQUIP-SERVICE&REPAIR $ - $ 5,956 $ 5,000 $ 5,000 $ - 0.00% 52152 EQUIPMENT RENTAL $ 1,200 $ 1,800 $ 2,000 $ 2,000 $ - 0.00% 52182 LEASE AGREEMENTS $ 30,935 $ 30,935 $ 31,024 $ 31,024 $ - 0.00% 52187 TRAVEL 1 $ 269 $ 289 $ 1,000 $ 1,000 $ -- 0.00% 52188 SEMINARS/WORKSHOPS/CONF. $ 1,698 $ 1,448 $ 5,000 $ 5,000 $ - 0.00% 52200 UTILITIES $ - $ - $ - I $ - $ - 0.00% 52206 TELEPHONE $ - $ - $ - $ - $ -- 0.00% 1 52207 CELLPHONE/PAGERS $ 600 $ 600 $ 600 $ 640 $ - 0.00% I 52208 GASOLINE I $ 832 $ 665 $ 1,673 $ 1,425 1 $ (248) -14.82% I 54100 SUPPLIES 1 $ 3,820 $ 1,097 $ 9,000 $ 9,000 1 $ - 0.00% 54113 MEMBERSHIPS $ 1,134 $ 793 $ 1,200 $ 1,200 1 $ - 0.00% 54172 LANDSCAPING SUPPLIES&MATERIALS $ - $ 1,629 $ 4,000 $ 4,000 I $ - 0.00% 54174 _VEHICLE PARTS&SUPPLIES $ 2,468 $ - $ 4,000 $ 3,000 $ (1,000) -25.00% 54500 SMALL EQUIPMENT $ - i $ 22,701 $ 6,350 $ 6,350 $ - 0.00% Sub-total Expenses $ 479,404 $ 5 15,479 $` 529,047 $ 529,999 $ 952 0.18% 'Total 5220 Pine Meadows $ 479,404 $ 515,479 $ 529,047 $ 529,999 $ 952 0.18% Pine Meadows page 5 11/24/2010 Lincoln Park Sub-Committee meeting October 27, 2010 • Present: David Williams, Lynne Wilson, Nell Walker, Parker Hirtle, Wendy Rudner, liaison • Dedication follow up: Three individuals contacted Nell to volunteer • Sept. 29 - Jim Jones set in (14 different types) many plugs. Will do same in spring • One gentleman on Lincoln Street will contribute his services. • Margaret Heitz (sp?) offered to do spreadsheet of where watering places needed • David P./DPW - replacing 15 Pine Oaks in parking lot area • Josh Perison continues to do work designated by Nell • Knows when to water or when not to • Weed-whacked swamp area (where high school bench had been "misplaced" -was returned to field earlier in year.) • Wes's work • Nell says all is going well. Will get input for her "TO DO" list from Wes, Josh, Margaret-finish up smaller projects with Josh • Lots of baby locust seeds • Pats Meadow - widened path - watered area • Contact DPW/Dave P. as to when shutting down lines. • Nell will also ask, Lynne will email • Hoses will be taken out and put in Nell's back yard after lines down. • To do: • David W. will send the new brochure to Ersey's • Lynne W. will send new brochure to Lee's • Bill Hadley will get back to Nell regarding the best irrigation people to contact • David W. will check on possibility of tying water on Worthen Road with Hayden • Future projects: • On hold - except land use management plan and bathroom • See you in early spring/March Meeting adjourned 7:45 pm notes by Wendy Rudner