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HomeMy WebLinkAbout1996-03-BOS-mins! &Z ■ 3 3 Selectmen's Meeting Minutes March 4, 1996 ; A regular meeting of the Board of Selectmen was held on Monday, March 4, 1996 in the Selectmen's Meeting Room, Town office Building at 7:30 p.m. Chairman McSweeney, Mr. Dailey, Mr. Busa, Mr. Fenn, Mrs. Eddison; Mr. Cohen, Town Counsel; Mr. white, Town Manager; and Ms. Smith, Executive Clerk, were present. Public Comments Jack Cole Fund Bea MacDonald, Chair of the Jack Cole Fund, expressed the heartfelt thanks from the Cole family and Jack himself for the tremendous outpouring of support for the Fund. They have raised $140, 000 with 40 gifts of $1,000, have received gifts from every church, $500 from the Grey Nuns and are planning an Auction on March 15 for which they have already received many pledges. Judy Cole was also present to express the deep gratitude of the family for the Town's support during their very difficult and challenging time. She relayed Jack's comments -- unbelievable. Ste hen Tri i - Patrick Buchanan Protest Rall Mr. Tripi expressed his concern over the use of the P.A. System at the high school to arrange a protest rally during the visit of Presidential Candidate Patrick Buchanan. Board members indicated this was the first they heard of the incident. Consent Agenda Upon motion duly made and seconded, it was voted to ratify a poll vote of the Board taken on Tuesday, February 27 for use of the Battle Green on Saturday, March 2, 1996 by Candidate for President of the United States Pat Buchanan. Report on Privatization Plans of Hanscom Mr. Fenn reported that Massport has abandoned its plans to privatize Hanscom which he termed as a welcome and wise decision. The four towns will be meeting again on Saturday. Revenue officer Bond Upon motion duly made and seconded, it was voted to fix the suns of the Local official Bond for Revenue officer Maureen Valente in the amount of one Hundred Ninety Thousand Dollars. Selectmen's Meeting - March 4, 1996 Cary Library Construction Library Director Carol Mahoney, Peter Meek, Walter Pierce, Jude Triessl, lone Gari.ng, Steven Hale and Melissa Bennett were present to review plans for the Cary Memorial Library renovation and construction. The grant request is due on April 10. The plans have built in a lot of flexibility hopefully to be sufficient for the next twenty years. Board members asked many questions concerning fire detection, security, plumbing, wiring, cost of the project and proposed funding. Walter Pierce has been meeting informally with the Historic Districts Commission and has met with the Board of Appeals, the Capital Expenditures Committee and Appropriation Committee. The winning grant proposals will be announced in September. Mrs. Eddison indicated that it is necessary to make it very clear to Town Meeting that there will be no chance of getting the grant unless Town Meeting supports the warrant Article and the concept of the program. Budget Reviews Mr. white indicated he had made some budget changes; namely, adding $20,000 for a Selectmen Jurisdictional Account, $120,000 to $130,000 for both the Fire Station and the visitor's Center roofs; he reported the big increase in motor vehicle excise of last year is not anticipated this year. Finance Mr. Ryan reviewed the budgets of the Comptroller's office, the Assessors office and the Treasurer /Collectors office, Contributory and Ikon Contributory Retirement accounts. Inspectional Services Steve Frederickson reviewed the Inspectional Services budgets including, Building, Health, Conservation and Board of Appeals. Executive Session Upon motion duly made and seconded, it was voted 5 -0 by roll call vote; Mr. McSweeney, Mr. Dailey, Mr. Busa, Mr. Fenn and Mrs. Eddison to go into Executive Session to discuss a litigation matter with no intent to resume open session. 6o -270 Selectmen's Meeting - March 4, 1996 Upon motion duly made and seconded, it was voted to adjourn at 9:45 p.m. A true record, Attest: - Ph r lS M` cutive Clerk Selectmen's Meeting March 11, 1996 8110411 A regular meeting of the Board of Selectmen was held on Monday, March 11, 1996 in the Selectmen's Meeting Room, Town office Building at 7:30 p.m. Chairman McSweeney, Mr. Dailey, Mr. Busa, Mr. Fenn, Mrs. Eddison; Mr. Cohen, Town Counsel; Mr. white, Town Manager; and Ms. Smith, Executive Clerk, were present. Leona Martin, Alice Hinkle, and Steve Baran were present to report on the progress of plans for the LexFest celebration on May 4. r-. "eq dn�n+ Upon motion duly made and seconded, it was voted to approve the following adjustments to water and sewer charges: a. Adjustments of water charges for 7/1/95 to 7/31/95 $4 b. Adjustments of sewer charges for 711195 to 7131195 $11 C. Adj ustments of water charges for 811195 to 8/31195 $424.17 d. Adjustments of sewer charges for 811195 to 8/31/95 $1,025.56 e. Adjustments of water charges for 1/1/96 to 1/31/96 $667.87 f. Adjustments of sewer charges for 1/1/96 to 1/31/96 $1 Innkeeper License Renewal Upon motion. duly made and seconded, it was voted to approve the renewal application and issue an Innkeeper License to T.F. Hotel, Inc. d/b /a Holiday Inn Express, 440 Bedford Street. _ .. . i .. . - Resignation Council or the Arts R.si on e�, ��. Upon motion duly made and seconded, it was voted to accept with regret the resignation of Florence Trefethen from the Council for the Arts. Chapter 90 Borrowin Upon motion duly made and seconded, it was voted to sign the notes for Chapter 90 borrowing of $1,432,000 at an interest cost of 3.31 % with a maturing date in 9 months. 60-272 2 - Selectmen's Meeting - March 11, 1996 Budget Reviews Recreation Recreation Director wren Simmons and Recreation Committee Chairman.Don Chisholm reviewed the Recreation Department operating and capital budget requests. Fire Department Fire Chief John Quinlan reviewed the Fire Department operating budget request. Lexpress Transportation Coordinator Barbara Lucas reviewed the Lexpress budget and answered several. questions concerning using buses for advertising; receiving subsidy from the Burlington Mall; looking at cost vs. charge for Chair Car services; and the status of the Trolley. Human Services Steve Baran and Linda vine were present to answer any questions concerning the Human Services Budget. Mr. white mentioned that this year the Town will be transferring the costs of the tax workoif program to the CoA budget. It has previously been funded through the Assessors' overlay; however, the Department of Revenue made a rule this year that it can no longer be funded through the overlay. Linda explained that the Senior Services Corps grant will go for 2-1/2 years. Executive Session Upon motion duly made and seconded, it was voted 5 -0 by roll call vote; Mr. McSweeney, Mr. Dailey, Mr. Busa, Mr. Fenn, and Mrs. Eddison to go into Executive Session for discussion of a Is litigation matter with no intent to resume open session. Upon motion duly nude and seconded, it was voted to adjourn at 10:00 p.m. A trust record, Attest: t R Phyllis . Smith Exec, ive Clerk 60-273 Selectmen's Meeting March 18, 1996 A regular meeting of the Board of Selectmen was held on Monday, March 18, 1996 in the Selectmen's Meeting Room, Town Office Building at 7:30 p.m. Chairman McSweeney, Mr. Dailey, Mr. Busa,- Mr. Fenn; Mr. Cohen, Town Counsel; Mr, white, Town Manager; and Ms. Smith, Executive Clerk, were present. Open Discussion Mr. McSweeney announced that Officer Bob Ding had suffered a stroke over the weekend and noted that the whole community is pulling for his speedy recovery. Mr. McSweeney also mentioned the tremendous. success of the Auction on Friday evening which. raised $27,000 in one evening for the lack Cole Fund. New England Telephone Companv Grant of Location - Slocum Road N Mr. McSweeney opened a hearing on the petition for a grant of location for conduit to be f installed, owned and used by New England Telephone and Telegraph Company. The work is necessa to p g p rovide underground telephone service to the resident at 19 Slocum Road. There being no questions, Mr. McSweeney declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition of the New England Telephone and Company to lay and maintain underground conduits and manholes, with the wires and cables to be placed therein, under the surface of Slocum Road from Pole #9117, in a southerly direction, a distance of 36± feet, into the customer's conduit system at 19 Slocum. Road. Consent A ends Upon motion duly made and seconded, it was voted to approve the following commitments: a. Commitment of water charges 1011195 - 1.0131195 (Finals) $2 b. Commitment of sewer charges 1011195 - 1 0/31195 (Finals) $4 C. Commitment of grater charges through 1131196 (Finals) $629.56 d. Commitment of sewer charges through 1131196 (Finals) $1,256.72 e. Commitment of water charges for March, 1996 (Cycle 9) $97,013.85 60 -274 Selectmen's Meeting - March 18, 1996 Path from Muzzey_, Condos „to Bike Path George Woodbury reviewed his discussions -with the Trustees and neighbors of Muzzey Condominiums concerning an alternative to the permanent closing of the path from the Muzzey parking lot to the bike path. Mr. Woodbury also reviewed the cost implications to several alternatives. There was much discussion about the concerns of the unit owners at Muzzey over safety and vandalism issues. Board members asked the Public works Director to work toward getting a sidewalk in on the easterly side of Woburn Street entering into the bikeway as soon as possible, hopefully by the first of June. Upon motion duly made and seconded, it was voted that the fence be kept closed for the protection of the Muzzey Condominium unit owners. One- Dav Liquor License Upon motion duly made and seconded, it was voted to approve the application and issue a one - day liquor license to the Lexington Bicentennial Band for a fundraising dance to be held Friday, April 12, 1996 at St. Brigid Parish Hall. Common Carrier Licenses Upon motion duly made and seconded, it was voted to approve the application and issue four common carrier licenses to Joseph's Limousine Service for 1996 for the transportation of Lexpress passengers. Battle Green Easter Sunrise Service Upon motion duly made and seconded, it was voted to approve the request of the First Baptist Church to conduct an Easter Sunrise Service on the Battle Green on April 7, 1996 from 6:30 a.m. to 7:15 a.m. RAirni itPe Upon motion duly made and seconded, it was voted to approve the minutes of the meetings of February 5, 1996 and February 12, 1996. 60 -275 Upon motion duly made and seconded, it was voted to adjou at 9:05 p.m. A. true record, Attest:' Ph 11 A. Smith Exe utive Clerk V Selectmen's Meeting - March 18, 1996 Historical Commission Reappointment Upon motion duly made and seconded, it was voted to approve the Town Manager's reappointment of Martin Gilman to the Historical Commission for a terns to expire April 1, 1999. Public works Budget George Woodbury reviewed the Public works budget requests. Mr. Woodbury also addressed such issues as not replacing Gary Hall roof this year; the street light replacement program; the tree replacement program; and the FEMA snow emergency reimbursement. Executive Session Upon motion duly made and seconded, it was voted 4 -0 Mr. McSweeney, Mr. Dailey, Mr. Busa, Mr. Fenn to go into Executive Session for the discussion of land acquisition with no intent to resume open session. 60 -276 t 8 Selectmen's Meetin March 25 1996 A regular meeting of the Board of Selectmen was. held on Monday, March 25, 1996 in the Selectmen's Meeting Room, Town Office Building at 7:30 p.m. Chairman McSweeney, Mr. Dailey, Mr. Busa, Mr. Fenn, Mrs. Eddison; Mr. Cohen, Town Counsel; Mr. white, Town Manager; and Ms. Smith, Executive Clerk, were present. Op en Discussion Stephen Tripi announced his dissatisfaction over -the 1400 blanks at- the local election for selectman. He also said he felt he was denied his right to three minutes of time in the open discussion at a previous meeting. Don Deily of 3 Marshall Road asked that a Board member represent the Town in the winning Farm land acquisition. One-Day Liquor License Upon emotion duly made and seconded, it was voted to approve the application and issue a one - day liquor- license to the Lexington Montessori School for a fundraising auction to be held on Saturday, March 30, 1996 from 6:00 p.m. to Midnight at the Montessori School. Coin Operated video Game Machine Licenses Upon motion duly made and seconded, it was voted to approve the application and issue three coin operated video game licenses to the Sheraton Tara Lexington Inn. Re- Enactment of the Midnight Ride of Paul Revere Upon notion duly made and seconded, it was voted to approve the request of the Lexington Historical Society and the Lexington Minute Men to conduct the reenactment of the Midnight Ride of Paul Revere and William Dawes on April 14 -15, 1996 from 1130 p.m. to 1:00 a.m. Mine itPe Upon motion duly made and seconded, it was voted to approve the minutes of the meeting of February 26, 1996. 60 -277 Selectmen's Meeting - March 25, 1996 Pollee Department Bud et Chief Chris Casey was present and presented the budget request for the Police Department. He responded to questions about the cadet program, the BARB program and the cost of the proposed acceptance of the Quinn Bill. School Department Budget School Committee Members Joe.Bini and Mary Neumeier, Barry Peltz and Fred Rosenberg and School Superintendent Jeff Young were present to re view the School Budget request. Appropriation Committee Chairman Paul LaPointe reviewed the latest revenue figures of $300,000 in additional State Aid and an additional $111,000 in school revenue; the latest budget gap between the Manager's Proposed Budget and the School Department Request of $886,000; the net anticipated snow and ice removal budget deficit in excess of $641,000; and an estimated potential overrun of $250,000 in the FY96 school budget. There was much discussion. on the use of Free Cash, the level of a Free Cash Balance and the olio issue of bonding versus cash for certain capital requests. There was also a � policy g question on p q q whether the $541,004 snow and ice deficit could be dealt with in another way. Appropriation Committee Member Roger Borghesani mentioned possible options such as delaying purchase of the fire engine, and delaying the 3/1 for teachers for another year. After much discussion about the dilemma of the FY97 budget shortfall, it was agreed that both boards would have representatives meet and invite Paul LaPointe and Dick white to their meetings and come to Town Meeting with a balanced budget. Executive Session Upon motion duly made and seconded, it was voted 5 -0 Mr. McSweeney, Mr. Bailey, Mr. Busa, Mr. Fenn and Mrs. Bddison to go into Executive Session for the discussion of land acquisition with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:05 p.m. A true record, Attest: Phyllis . Smith Bxec ve Clerk