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HomeMy WebLinkAbout1996-01-BOS-min60-252 Selectmen's Meeting Minutes January 16, 1996 A regular meeting of the Board of Selectmen was held on Tuesday, January 16, 1996 in the Selectmen's Meeting Room, Town office Building at 7:30 p.m. Mr. McSweeney, Mr. Bailey, Mr. Busa, Mr. Fenn, Mrs. Eddison= fir. white, Town Manager; Mr. Cohen, Town Counsel and Ms. Smith, Executive Clerk, were present. Public Comments Mr, McSweeney opened the meeting indicating that the first item- is a new concept the Board is originating this evening where the Board welcomes citizen input for the first ten minutes. The Chairman further asked that individual comments be held to three minutes. Bon Deily of 3 Marshall Road reported that he had submitted a warrant article and asked that a Board member contact a winning Farm Board Member regarding the pursuit of preserving the winning Farm in Lexington. Aaron Liebhauber of 4 Cottage Street reported he had written a letter to the Lexington Minute Man regarding his concerns about the creche on the Battle Green. Mr. McSweeney indicated that the Board would be addressing this subject in the coming months. CATV and Communications Adviagry Committee Caleb warner of the CATV and Communications Advisory Committee's License Renewal Negotiating Team requested that the Board extend the formal negotiations period to January 22 because the Committee felt they were very close to agreement on license renewal language. Upon motion duly made and seconded, it was voted to extend the formal CATV license negotiation period to January 22, 1996. It was further requested that the Board send a letter to the Federal Legislators regarding problems with the draft Conference Committee report on the federal telecommunications legislation. Upon motion duly made and seconded, it - was voted to send the letter recommended by the CATV and Advisory committee to Representative Markey and other legislators. By -Law Budget Submission Mr. white presented his recommended budget for FY97 indicating how much new revenue he anticipated and how he was proposing to spend the new revenue. He asked the Board members to get back to him with questions or the need for more information for the next meeting on January 22. Minutes Upon motion duly made and seconded, it was voted to approve -the minutes of the meeting of December 4, 1995. Committee A intrnents and Resi ations Upon motion duly made and seconded, it was voted to accept with regret the resignation of Eva Havas from the Human Services Committee Upon motion duly made and seconded, it was voted to reappoint Winifred Friedman to the Town Report Committee for a term expiring September 30, 1996. Upon motion duly made and seconded, it was voted to appoint John Nolan of 4 Crimes Road to the Design Advisory Committee for a term to expire September 30, 1996. License Renewals Upon motion duly made and seconded, it was voted to approve the following license renewals for 1996: Conunon Victualler: Lexington Lodge of Elks Marriott Travel Plazas d/b /a Roy Rogers Restaurant Fife and Drum Restaurant/Grill, Minuteman Vo -Tech Denny's Restaurant Marids - Nick's Place Dagwood's Deli Vinny Testa's The Lexington Club Coin rated Video Machines Lexington Lodge of Elks Roy Rogers Restaurant Class III Kiogenes E. Torres a 3 hmkegper Battlegreen Motor Inn Eo -254 e Se ectrneWs Meeting - January 1 19 E All _Alcoholic Beverage Club License Lexington Lodge of Elks - Change in Manager C ommon Carrier License - A sha's Community Service Shuttle Upon motion duly made and seconded, it was voted to approve the application of Mr. Ernest G. Dul n, d/b/a Aysha's Community Service Shuttle for a common carrier license to transport passengers over Route 2 in Lexington. Selectmen Liaison Re its - Dan Fenn Re Hanscom Mr. Fenn updated the Board members on the intent of Massport to put out an RFC' on privatization of all or part of the operations at Hanscom. He indicated that it is the hoe of f p the HATS Committee that all four towns request Massport to delay the RFP for five weeks to alloy the towns response time to get into the bidding process. It was agreed that the Board should decide what its position should be at the next meeting of the Board on January 22. Executive Se ss i on e55 orb. Upon motion duly made and seconded, it was voted 5-0 by roll call vote; Mr. McSweeney, Mr. Dailey, Mr. Busa, Mr. Fenn and Mrs. Eddison to go into Executive Session to discuss a litigation matter with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9:55 p.m. A true record, Attest: P r Ph ll' f . Smith y �: Executive Clerk V 60 -255 Selectmees Meeting Minutes January 22, 1996 A regular meeting of the Board of Selectmen was held on Monday, January 22, 1996 in the Selectmen's Meeting Room, 'Town office Building at 7:30 p.m. Mr. McSweeney, Mr. Dailey, Mr. Busa, Mr. Penn; Mr. white, 'Town Manager; Mr. Cohen, Town Counsel and Ms. Smith, Executive Clerk, were present. Public Comments Mr. McSweeney opened the meeting and asked for public comments for the first ten minutes of the meeting. Jane oharibian, Cha irman of the CATV and Communications Advisory Committee, spore of the gratitude of the Committee for the almost two years and incredible number of hours given by the Cable Negotiating Team to arrive at a new cable television license. The Team members consisted of Bill Lucas, Caleb warner and Julian Bussgang and then were coined by Stephen Ellis. Ms. oharibian also expressed the thanks of the Cable Committee for the assistance provided them by the Selectmen's office. Four young adults in Lexington, Jena Davis, Helena Marie Slosar, Sara Enders and Jessica Jay, wrote a letter to the Board requesting the Board to allow ice cream trucks to ride around with a bell to let there know when they were in the neighborhood. Mr. McSweeney asked the 'Town Manager to discuss their request with the Health and Police Departments and the Selectmen's office will notify the petitioners when this matter next comes before the Board. Proclamation - 40th AnniverM of ordination of Reverend Eugene P. Curtin Upon motion duly made and seconded, it was voted to sign a proclamation in honor of the 40th. anniversary of the ordination of reverend Eugene P. Curtin of St. Brigid's Parish. Consent Agenda _ Upon motion duly made and seconded, it was voted to approve the following commitments: a. Commitment of water .charges 12/5J95 (Cycle 9) $98,410.28 b. Commitment of water charges 1/9/96 (Cycle 9) $100,237.49 CATV and Communications Advisga Committee Caleb warner announced to the Board that the CATV Negotiating Team is close enough to an understanding with Cablevision to change the mode of operation from negotiating to that of drafting a license. He asked the Board to give the Committee until April 1, 1996 to draft the license language and brim it back to the Board for signature. g g 60 -256 Selectmen's Meeting - January -22, 1996 Upon motion duly made and seconded, it was voted to request the CATV and Communications Advisory Committee to draft the language for the license and to return to the Board for signing at the Selectmen's Meeting on April 8, I9960 License Renewal Upon motion duly made and seconded, it was voted to approve the application of Alexander's Pizza for renewal of their common victualler's license for 1996. Sewer Rate Relief Fund Distribution Upon motion duly made and seconded, it was voted to - accept a sewer rate relief fund distribution *n the amount of $45,637.W. Upon motion duly made and seconded, it was voted to write a letter accepting the funds and indicating how the Town intends to use the funds to relieve the rate payer. Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the Executive Session Minut s of the Meeting on December 4, 1995. Senior High Science Ike art gent Annual Science and En ineerin Fair RWresentation Ilan Busa offered to represent the Board at the High. School Annual Science and Engineering Fair. Golf Course .,..,_. . ours�,...Vlana Management Contrast A Ch apter 30B RFP Review Co mmi ttee ttee appointed by the Town Manager reviewed the proposals received on the golf course management. Three private contractors and Brian Gilbert, Parks and Trees Superintendent submitted proposals. It was the consensus of the committee to award the contract to New England Golf Corp, in the amount of $900,000. Mr. Busa asked whether there was any plans for oversight of the New England Golf Corp. management of the golf course after the contract is awarded. It was explained that oversight follow --up would be through the Recreation Director, Mr. Bailey asked if -the review committee would be willing to evaluate how New England is doing and to come back once a year to report on how things are going. He -also asked that this be done with sensitivit to the Recreation Committee. 60 °257 Selectmen's Meeting - January 22, 1995 Town .Mar alter Evaluation Mr..McSweeney reported that evaluation forms had been distributed to all members of the Board and that this yeses evaluation would start this week. Privatization of Hanscom Ban Fenn reported on the concerns of HATS regarding the privatization of Hanscom and that plans do not provide enough security for the four Towns of Lexington, Lincoln, Bedford and Concord. Mr. Fenn explained that he is asking the Board for two motions this evening. Upon motion duly made and seconded, it was voted that the Board request Massport to delay privatization efforts for six months. Upon motion duly made and seconded, it was voted to allocate $20,000 toward funding partial costs of whatever comes along to defend Lexington's position with respect to the operations at Hanscom. Budget Discussion Board Members asked for more information and clarification on the Library Network Article; the request for an additional MIS Coordinator position; the expansion needs of the Council on Aging; the possibility of borrowing for the pumper; the request for $3,000,000 for street resurfacing; the Bedford Street traffic light request; and the bike patrol. In answer to the question whether the 18 hours/week eligibility status for pension benefits is a state statute or a local decision, Mr. white and Mr. Ryan explained that it was a local decision to lower the hours to 18 to . resolve the Social Security options for municipalities. Mr. Dailey expressed a desire to see a reduction in the $500,000 in lieu of a tax payment from. the water Enterprise Fund. There was also a discussion of removing the $45,000 increase in the legal budget and keeping a closer eye on what is turned over to Counsel; a discussion on reducing the amount for salary increases; a question on whether to support only the roofs at the Fire Station and the Visitor's Center and funding there from the tax levy while at the same time looking for a reduction in the total operating budget. Mr. white reviewed the free cash situation explaining that although they had not yet received the certified free cash as of July 1, 1995 amount yet, he anticipated between $2.4 and $2.5 million of which he is proposing to use $885,186 or a little more than $200,000 over last year. 60 ° Selectmen's Meeting - January 22, 1996 Mr. Busa asked Mr. white and Mr. Ryan for a debt schedule stretching out the debt for more than 10 years. Mr. McSweeney thanked all present for their interest and input into this new budget process and indicated that the Board would be prepared to review the warrant at its meeting on February 5. Executive Session Upon motion duly made and seconded, it was voted 4 -0- by roll call vote- Mr. McSweeney, Mr. Dailey, Mr. Busa, and Mr. Fenn to go into Executive Session for the purposes of discussion of land acquisition and litigation with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjo at 9:30 p.m. A true record, Attest. _ -- — ]Ph is A. Smi E cutive Clerk