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HomeMy WebLinkAbout1994-11-BOS-min60 °119 Selectmen's Meeting November 7, 1994 A regular meeting of the Board of Selectmen was held on Monday, November 7, 1994 in the Selectmen's Meeting Room, Town office Building at 7:30 p.m. Chairman Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn, Mrs. Eddison; Mr. Cohen, Town Counsel; Mr. White, Town. Manager; Mrs. Novak, Assistant Town Manager; and Ms. Smith, Executive Clerk, were present. Resignation of Harald Scheid a- Town Assessor Board members, the Town Manager and Finance Director John Ryan extended a vote of thanks to Harald Scheid for his six years of dedicated service to the Town as the Town Assessor and his implementation of a comprehensive data base on all Town property. Rea ointment to CATV and Communications Advisory Committee Upon motion duly made and seconded, it was voted to reappoint Martha Stanton to the 4 CATV and Conn umcations Advisory Committee for a term expiring September 30, 1997. Minutes of Meetin of October 17 1994 Upon motion duly made and seconded, it was voted to approve the minutes of the meeting of October 17, 1994. 1994 Household Hazardous Waste Collection Da - Volunteer Reco nation Mr. Dailey expressed thanks on behalf of the Board to the many volunteers who contributed to the successful 1994 Household Hazardous Waste Day. Charge to Steering Committee for Lexinglon 2000 Maul. Hamburger provided the Board with a copy of a draft charge to the Steering Committee. The Board indicated they would review it and reschedule discussion for November 28, The Eliot Center - Lexington Youth Services Staff members Ellen '"maiden, Director of Clinical Services, Meg Anzalone, Program Coordinator and Siegrid Burke, outreach Worker introduced themselves and described the services they will be providing to Lexington Youth at their new location at Repot Square. Their hope is to involve a broader segment of the community, not just youth at risk but all youth. Mr. Fenn asked there to continue working with Replace on the division of responsibilities. Mrs. Eddison asked them to work with the youth in an effort to diminish the Vandalism that is occurring at Depot Square. 60 -°120 Selectmen's Me - N o v ember 7, 1994 Police Grant Funds Chief Chris Casey updated the Board on efforts to obtain "Fast Cop" grant money to provide for a full time youth officer, a community police and crime prevention officer and a third center beat officer. The grant money would carne to 75% of the cost for three years. The estimated cost per individual. is $40,000. The Chief indicated we should know by February 1. Mr. Dailey indicated he and Lois Coit had attended a meeting of the Asian American Commission and a number of Lexington residents present said there is a reluctance among Asian Americans to report offenses. Dr. Kim, a resident on Solomon Pierce road has the names of three people who the Police Department might want to keep on file to contact if they run into a situation where they night be of assistance. Mrs. Eddison indicated we need to keep in mind that Asian Americans bring their own cultures with them and that calling the police is not a part of those cultures. Construction Project Update -- Town En ineer ` Frank Fields reviewed the Construction Progress on the forth Lexington Pump Station, Pine Meadows Calf Course, Street Lighting Testing, the Sheraton driveway and the Police Station renovations. Chat)ter 90 Reimbursement Upon motion duly made and seconded, it was voted to approve and sign reimbursement forms for $439,302.70 in Chapter 90 Funds. Executive Session Upon motion duly made and seconded, it was voted 5 - by roll call vote: Mr. Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn and Mrs. Eddison to go into executive session I for matters of collective bargaining, the disclosure of which aught adversely affect the interests of the town with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 8:43 p.m. A true copy, Attest: ---� Phyl ' A. Smith Executive Clerk 6o -121 Selectmen's Meeting November 14, 1994 A regular meeting of the Board of Selectmen was held on Monday, November 14, 1994 in the Selectmen's Meeting Room, Town Office Building at 7:30 p.m. Chairman Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn, Mrs. Eddison; Mr. Cohen, Town Counsel; Mr. white, Town Manager; Mrs. Novak, Assistant Town Manager; and Ms. Smith, Executive Clerk, were present. Sunday enLmZ,of Package Goods Stores Mr. Busa was not present for this hearing. Upon application from Lexington Liquor Mart Inc., vinebrook Corp., Busa Liquors, Inca and Berman`s Market notice was given in accordance with the regulations of the Alcoholic Beverages Control Commission under M.G.L. Chapter 138 as amended, that a public hearing would be held an the matter of package goods store openings on the Sundays between Thanksgiving and New Years, except Sunday holidays, namely from November 20, 1994 through December 18, 1994. There being no questions from the Board or the audience, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve package store openings from November 20, 1994 through December 18, 1994 from 12:00 Noon to 6:00 p.m. New England Telephone and Boston Edison Company -Grant of Location/Webb Street Mr. Dailey opened a public hearing on the petition of New England Telephone and Boston Edison Company for a grant of location for conduit to be installed to provide underground telephone and electric service to the new Cum"er Court residential development on Webb Street. There being no comments or questions, Mr. Dailey declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plans and order for a Grant of Location for the installation of underground conduit on Webb street New England Telephone and Boston Edison Company -Grant of Location/Hancock Avenue Mr. Dailey opened a public hearing on the petition of Boston Edison and New England Telephone for the installation of conduit to provide underground telephone and electric service to 30 Hancock Street. There being no comments or questions, Mr. Dailey declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plans and order for a Grant of Location for the installation of underground conduit to 30 Hancock Street. 6o-122 Selectmen's Meeting -- November 14, 1994 Roka Resaurant All Alcoholic Beverne [roman victualler License Mr. Dailey opened a public hearing in accordance with the requirements of the General Laws, C=hapter 138, as amended, pertaining to the issuance of licenses for the sale and service of alcoholic beverages on the application of Yoshio Uda, President of Uda Corporation for a Common victualler Liquor License to sell All Finds of Alcoholic Beverages to be drunk on the premises at 10 Muzzey Street. Mr. Dailey .indicated that the Board of Health had submitted a memo to the Board stating that there are issues that need to be addressed before they can recommend a common victualler's license. There being no comments or questions, Mr. Dailey declared the hearing closed. Upon motion duly made and seconded, with Mr. Busa abstaining, it was voted to approve the application of Uda Corporation, d/b /a Roka Restaurant for a Common victualler Liquor License to sell All Kinds of Alcoholic Beverages at 10 Muzzey Street from 11:00 a.m. to 11 -.00 p.m. Monday through Saturday and from 12:00 Noon to 11:00 p.m. on Sundays subject to the conditions that all other permits and requirements are obtained. Bel Canto Pledge of All Alcoholic C=ommon victualler License Upon motion duly made and seconded, with Mr. Busa abstaining, it was voted to approve the application of Bel Canto for a pledge of their All Alcoholic C=ommon victualler License to BayBank. C=onsent Agenda - Abatements and Commitments Upon motion duly made and seconded, it was voted to approve the following abatements and commitments: a. Abatement of Water Charges - 11/03j94 $1,319.34 b. Abatement of Sewer Charges - 11/03/94 $2 C. Abatement of Sewer Charges - 11/03/94 $1,139A0 d. Commitment. of Water Charges - 10/31/94 (Cycle 9) $89;609.21 e. Commitment of Street Opening Permits - 6/30/94 New England Telephone $25.00 Boston Gas Company $775.Q0 f. Commitment of Street Opening Permits - 9/30J94 Boston Edison Company $50.00 Boston Gas Company $889.75 60 -123 Selectmen's Meeting - November 14, 1994 FY1996 Street Acce Lance Mr.. white explained that the Board's vote of intent to lay out streets begins the street acceptance process. This year Engineering received one petition for acceptance of unaccepted street from Sunny Knoll Terrace. Upon motion duly made and seconded, the Board voted its intent to lay out as a public way Sunny Knoll Terrace, 900' more or less, from Sunny Knoll Avenue to the end. Fees The Town Manager reviewed recommended fee changes with the Board. Upon motion duly made and seconded it was voted to increase or initiate the following fees: All Alcoholic Beverage License administration fees. Change in Manager $50.00 All other changes except Corporate None or D/B /A $100.00 Blasting pen $100.00 Oil Tank Truck Inspection $15.00 Annual Fire Alarm. Box Inspection $125.00 All -day parking annual permits $200.00 Lost pen fee $25.00 Finger print card $3.00 Annual yard waste drop off (contractors only) effective December 1, 1994 $125.00 Annual yard waste drop off (contractors only) effective July 1, 1995 $250.00 Permit to open/occupy street /sidewalk $35.00 Service connection permit /inspection: First 50 feet $65.00 Each additional foot $0.25 Cary rental - non resident $400. Estabrook rental - non resident $300.00 Lien to real estate bill of unpaid water /sewer charges $25.00 All other fees and charges remain the same. Water and Sewer Rate Increases Water and Sewer Superintendent William Hadley presented the ]Board with a proposal to increase the water and sewer rates by 3%. The Board will act on the proposed increases at their regularly scheduled meeting on November 28. 60 -124 Selectmen's Meeting - November 14, 1994 Jay I auf tan, State Representative Elect, General Court Board members and others attending the meeting congratulated Mr. Kaufman and expressed the desire to continue their good relationships with hint. Joint Meeting with School Committee A ro nation Comnnittee and Cap ital Expenditures �`'_ r�mmitt�P Paul LaPointe, Chairman of the Appropriation Committee, introduced new committee members Richard Neurneier, Bob Leone, Mary Miley and Laurie Smith Pec Mr. Bailey advised the Committees that there is probably going to be about $1.2 million dollars in new revenue and that we will need $ 800,000 for debt service leaving $400,000 that is available at this tune. He also indicated there may be some changes in pension and insurance costs. The Board has asked the Town Manager to look at what it would cost if an override was proposed. Town Assessor Harald Scheid submitted several scenarios. The taxes on a house assessed at $300,000 will increase $180.00 because of the difference in residential and commercial anticipated valuations for FY96. A $ 1,000 override would mean an additional increase of $85.00, making a total increase of $265.00 in taxes on a house valued at $300,000. 3 Mr. Dailey advised the committees that there are three possible options -- a trash fee, an override or a debt exclusion. The Town Manager has to put together a proposed budget and get to the printer by November 18. Mr. white reviewed four handouts and pointed out that Free Cash has not been certified and it is estimated that only $500,000 will be available for appropriation. -There was discussion among the Committees over establishing a framework for a town -wide compensation policy, appointment of a five -- member committee to look at Town building needs to work with the Capital Expenditures Committee and Permanent Building Committee, looking at the budget on a multi -year basis, the facilities study prioritization and implementation, and debt exclusion versus general override. Mr. Dailey indicated the Committees would be given any updates in figures as they carne up and proposed the Committees meet again at the meeting on January 9, 1995. 60-125 Selectmen's Meeting - November 14, 1994 Personnel Adviso Board -- Salary Surve Mr. Dailey reviewed the request made to the Personnel Advisory Board to compare employee benefits of School employees and municipal employees and as they compare to other communities, and also to look at wage comparability. The Personnel Advisory Board have presented the Board with a salary survey relating to Lexington Public Schools, comparing them with 11 comparable towns, Town of Lexington municipal side salary survey comparing there with 11 comparable towns and a municipal salary survey analysis update. Janet Perry of the Personnel Advisory Board gave the Board an overview of how the Board will proceed with analyzing the raw data presented tonight, Privatization Committee Nancy Cannalonga presented the Board with the report of the Privatization Committee and introduced fellow members. Charles Benson, Patricia Carney, Richard Michelson, Donald White and ,Donald Wilson. The Con rnittee reviewed the objectives and scope of the study and recommendations presented in the report. Mr. Dailey thanked the Committee for the time they spent on the privatization study and indicated he hoped the Board would be able to implement some of their recommendations. i Executive Session Upon motion duly made and seconded, it was voted 5--0 by roll call vote: Mr. Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn and Mrs. Fddison to go into executive session for matters of collective bargaining, the disclosure of which might adversely affect the interests of the Town with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:15 p.m. A true copy, Attest: Phyll' A. Smith Executive Clerk 60-126 SelectmeWs Meeting November 18, 1994 i A special meeting of the Board of Selectmen was held on Friday, November 18, 1994 "n the �. Selectmen's Meeting Room, Town office Building at 7:30 a.m. Chairman Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn, Mrs. Eddison; heir. Cohen, Town Counsel; Mr. white, Town Manager; Mrs. Novak, Assistant Town Manager; and Ms. Smith, Executiv Clerk, were present. one Day Li uor License - Lexington Parent Teacher Association Upon motion duly made and seconded, it was voted to approve a one -day liquor license to the Lexington Parent Teacher Association for a fund raiser at the Massachusetts National Guard Armory on Saturday, January 28, 1995, from 7:00 p.m. to Midnight. Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the Executive Session Minutes of August 22, 1994. Executive Session Upon motion duly made and seconded, it was voted 5 -0 by roll call vote: Mr. Dailey, Mr. F McSweeney, Mr. Busa, Mr. Fenn and Mrs. Eddison to go into executive session for makers of collective bargain mg, the disclosure of which might adversely affect the interests of the town with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 735 a.m. A true record, Attest: ` Y F PhyIli/A. m ith Executive Clerk 60 -127 Selectmen's Meeting November 28, 1994 A regular meeting of the Board of Selectmen was held on Monday, November 2$, 1994 .n the Selectmen's Meeting Room, Town office Building at 7:30 p.m. Chairman Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn, Mrs. Eddison; Mr. Cohen, Town Counsel; Mr. white, Town Manager; Mrs. Novak, Assistant Town Manager; and Ms. Smith, Executive Clerk, were present. Traffic Safety AdvispM Committee -- HancocklBurl in on Streets Peter Chalpin reviewed concerns of residents Joseph Polhill and Douglas Hall concerning confusion over the light-of-way at the rotary on Hancock Street at Burlington Street. Mr. Chalpm* explained that four "Rotary Traffic" signs were placed on and around the rotary. The Traffic Safety Advisory Committee recommends adding the words "Yield To" be added to the existing signs. Upon motion duly made and seconded, it was voted to approve the recommendation of the Traffic Safety Advisory Committee to add the words "Yield To" to the four existing signs at the rotary of Hancock and Burlington Streets. Parking Time Limit - East Branch Libraly Driveway and Massachusetts Avenue Mr. Chalpin reviewed a request from the Library Trustees to place a time limit on parking on the East Branch Library driveway and on the Library side of Massachusetts Avenue. The Commitee met with members of the Library Trustees and representatives of Waldorf School and it was agreed to limit the parking on Massachusetts Avenue in front of the Library and on the Library Driveway. Upon motion duly made and seconded, it was voted to approve the recommendation of the Traffic Safety Advisory Committee to post signs limiting the parking to 60 minutes at these two locations. Other Traffic Safety Matters Mr. Chalpin was asked to continue monitoring the Harrington Road situation. The signs have been changed from "Right Turn only" to "All Traffic Must Turn Right" in an effort to avoid confusion about going through to Harrington Road. Mr.. McSweeney asked Mr. Chalpin if his committee could look at some safety measures on a temporary basis pending decisions on Route 2A construction. It is still everyone's hope that the new Sheraton Driveway will be in before winter. 60 -128 Selectmen's Meeting -- November 28, 1994 Boston Gas Company -- Grant of LocationfUwell Street Locke Villa e � Mr. Dailey opened a public hearing on the petition of Boston Gas Company for a grant of location for a gas main to be placed in Lowell Street to provide new gas service to the Locke Village residential development. Hugh Small of Boston Gas was present to review the plans. There being no continents or questions, Mr. Dailey declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plans and order for a grant of location for the installation of approximately 3 5 feet of 4 inch plastic gas main in Lowell Street to feed Locke Village. water Sewer Proposed Rate Increase _ William Hadley Mr. Hadley reviewed material presented to the Board explaining the proposed plan to increase the water /sewer rates by 3%. Mr. Bailey read a letter from Pat Carney of Mor Management Corp. asking that the Board consider using average use billing in office condominiums where only one meter per building exists as is now the practice in residential buildings. Mr. Hadley was asked to come back to the Board with a rough breakdown of the cost impact of the 400 commercial buildings using the number of tenants and then the Board could consider whether it wanted to adapt a policy for commercial buildings similar to that for residential buildings. Upon motion duly made and seconded, it was voted to approve the proposed FY'95 water and sewer rate increases effective December 15, 1994. ate P arming Peter Kreisky, Tony Seisfeld and Jinn Pervis from Mercer Consulting reviewed their report, Town of Lexington Strategic Market Research: Goals and Values profile of the Community. Peter Kreisky explained that the survey was designed to represent values and goals of the community, not on how the Town is run. They also offered their services to continue to play a role in interpreting the results of the survey. Mr. Kreisky explained that in March 1993, town meeting drafted an article calling for a town -wide strategic plan. To this end, the Board of Selectmen began a series of town conversations to understand the collective attitudes of town residents. To further explore residents' core values, the Town of Lexington asked Mercer l Eo -129 Selectmen's Meeting - November 28, 1 994 Management Consulting to design and help conduct a scientific market research survey that profiles what the community believes should be the town's "guiding principals and long - terra objectives." In March 1994, Mercer conducted four focus groups with Lexington residents. The results of the groups are reported in the Mercer report. The report shows that in general the residents of Lexington have strong positive feelings about the town: 76% rate its public schools as excellent; 82% say it's a great and safe community; 57% consider it well- managed, 75% well-maintained; 61% the right size; and right balance between open space and further development. The report he explained groups the responses into six segments. The Mercer Report indicates that citizens' complaints about Lexington are consistent, too: it is characterized as an expensive town (47%) with too much traffic (19%) and too few restaurants and shops (15%). Mr. Dailey thanked the members of the Mercer group for all their work and also thanked Paul Hamburger and Andy Freidlich for all the time they gave to the 14 sessions conducted around Town and the focus groups. Mr. Bailey explained the need to think about a Committee that can work with the Board to help crystalize what can be done with the information to hopefully provide long -terra planning for the Tower.. Mr. Dailey asked for thoughts from Board members on how the Board should proceed with getting a Committee in place to assist the Beard in the future. The Board reviewed the draft charge to the Committee prepared by Paul Hamburger. Minutes of Meetings of November 7, November 14 and November 18, 1994 Upon motion duly made and seconded, it was voted to approve the minutes of the meetings of November 7, 1994, November 14, 1994 and November 18, 19940 Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the Executive Session Minutes of November 7, 1994, November 14, 1994 and November 18, 199410 Close of Warrant for 1995 Annual Town Meeting Upon motion duly made and seconded, it was voted to close the Warrant for the 1995 Annual Town Meeting on Thursday, December 29, 1994 at 4:30 p.m. 60-130 Selectmen's Meeting - November 28, 1 994 Rename. Minuteman Commuter Bikewa y Committee to Lexington Bicycle Advise C`'_ �r�rn�tt�►� Upon motion duly made and seconded, it was voted to rename the Minuteman Commuter Bikeway Committee to the Lexington Bicycle Advisory Committee and to adopt a new charge to the committee. A intm.ent of Harvey Bingham to Lexin ton Bic cle Advisory Committee Upon motion duly made and seconded, it was voted to appoint Harvey Bingham to the Lexington Bicycle Advisory Committee. Other Mr. white indicated he would be bringing a list of vacancies and prospective candidates to the Board at its meeting on December 5 on appointments to the following conumttees: Town Celebrations Committee, CAT'V'" and Communications Advisory Committee, Design Advisory ry Committee, Lexington Center Committee, Personnel Advisory Board, 'waste Management Advisory Committee, Fair Housing and Human Relations Committee, Transportation Advisory Committee, the Lexington Council for the Arts, and the Historic Dist ricts Commission Renewal. of All AlcoholicBeverag_e _Licenses � With Mr. Busa abstaining, upon motion duly made and seconded, it was voted to ap the renewal of All Alcoholic Beverage Licenses for the year 1995 for the following: Restaurants: Arty's, Bel Canto, Bertucci's, The Hartwell House, Lemon Crass, Peking Gardens, Sweet Peppers, Yangtze River, Package Goods Stores BermaWs Market, Inc., Busa Brothers Liquors, Inc., Lexington Liquor Mart, Inc., Vinebrook Liquors. Clubs: Lexington Lodge of Elks, Lexington Knights of Columbus, Lexington Golf Club, The Lexington Club, Lexington Veterans of Foreign wars. Motels: Sheraton/Lexington Inn Renewal of Licenses for 1995 Upon motion duly made and seconded, it was voted to approve the following license renewals for 1995: 60 --131 Selectmen's Meeting - November 28, 1994 Video Games: Roy Rogers Restaurant, Lexington veterans of Foreign wars. Glass I: New England Transit Sales, Inc., Lexington Toyota Sales, USA, Inc. Class III: John P. Carroll Co., Inc. Inkeeper: Sheraton Tara Lexington Inn Entertainment: Sheraton Tara Lexington Inn, The Hartwell Douse Common victualler: Yangtze River Restaurant; Lennon Grass, Inc., D unkin Donuts, 141 Massachusetts Avenue; The Hartwell House; Lexington House of Pizza; Pine Meadows Golf Club, Sweet Peppers, Bel unto Restaurant, Lexington Golf Club, Arty's Restaurant, Brigham's, 38 Bedford Street, One Meriam, Sheraton Tara Lexington Inn, Fife and Drum Restaurant /Grill, Minuteman vo -Tech, Friendly's Restaurant, 1060 Waltham Street, Friendly's Restaurant, 66 Bedford Street, Bertucci's, Peking Gardens, Roy Rogers Restaurant, Nick's Place, Alexander's Pizza, Dunkin Donuts, 373 Waltham Street, Bruegger's Bagel Bakery - Beantown Bagels, Inc. Emerson Road Tax Title ,Property Mr. white explained the Town had received a letter from Beatrice Lingane of 94 Adams Street requesting to purchase 943 square feet of tax title property on Emerson Road. Mr. white asked the Board to pursue the disposition process outlined in Chapter 30b. Upon motion duly made and seconded, it was voted to declare Parcel 137 on Assessors Map 130 surplus property and approve proceeding with the public bidding process according to M.C.L. Chapter 30b. Executive Session Upon motion duly made and seconded it was voted 5-0 by roll call vote: Mr. Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn and Mrs. Eddison to go into executive session for a matter of land acquisition and litigation, the disclosure of which might adversely affect the interests of the town with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9:35 p.m. t A true record, Attest: Phyl/isA. Sm th Executive Clerk