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HomeMy WebLinkAbout1994-07-BOS-min ,C‘ ,/ • - , E,A , 60-85 Selectmen's Meeting July 11, 1994 A regular meeting of the Board of Selectmen was held on Monday, July 11, 1994 in the Selectmen's Meeting Room, Town Office Building at 7:30 p.m. Chairman Dailey, Mr. McSweeney, Mr. Fenn, Mrs. Eddison; Mr. Cohen, Town Counsel; Mr. White, Town Manager; Mrs. Novak, Assistant Town Manager; and Ms. Smith, Executive Clerk, were present. Retirement, School Crossing Guard Edith Petterson Mr. McSweeney opened the meeting and recognized retired Edith Petterson for her 43 years of service to the Town as a school crossing guard. Mr. McSweeney presented a Paul Revere Bowl to Ms. Petterson on behalf of the Town. 7:40 p.m. Public Hearing: Boston Edison - 82 Cary Avenue Mr. McSweeney opened the public hearing on the petition of Boston Edison for the installation of conduit at 82 Cary Avenue. A representative of Boston Edison requested permission for the installation of about 10 feet of conduit at 82 Cary Avenue. This installation is necessary as the customer is changing from an overhead feed to an underground feed. Mr. McSweeney noted the favorable recommendation for approval of the petition in a memorandum dated June 30, 1994 from Francis Fields, Acting Public Works Director. There were no questions or comments from the Board or the audience and Mr. McSweeney declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plans and order for a Grant of Location for conduit to be placed in Cary Avenue. Auditors, Deloitte & Touche Mr. White explained to the Board the reports that the auditors are required to file with the Board. Mr. Ryan introduced Jim Curry, Partner, in charge of International Government Auditing Branch, and Rick Allen, Manager for Lexington audit for the past few years. They reviewed their reports with the Board. They explained the new requirements by the Federal Government to provide a report to the Board of Selectmen on what their responsibilities are as auditors versus management and how they proceed with the audit. The auditors expressed their thanks and praise of the work of Lexington's accounting office and practices. Battle Green Guide Licenses The Board reviewed a memo from Director of Guides S. Lawrence Whipple dated June 30, 1994 proposing the following individuals qualified to receive licenses for the 1994 season to guide visitors around the Battle Green. I 60-86 Selectmen's Meeting - July 11, 1994 I Upon motion dulymadeand seconded, it was voted to approve the ointment of the p Pp pp following as licensed guides for the 1994 season to guide visitors around the Battle Green. David Ly, 7 Sherman Street; Kenneth M. Smith, 44 Grant Street; Larry Liff, 19 Douglas Road; Gesses Golay, 6 Oakland Street; and Kiran Raj, 2 Kitson Park Drive. Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the meeting of June 6, 1994. Limousine Licenses Upon motion duly made and seconded, it was voted to approve the application of Ronald Bonney, Jr. dfb/a Yellow Cab Association, 640 Boston Avenue, Medford for two limousine licenses to provide transportation to and from Logan Airport and local contract service. State_Hi ghway Aid - Chapter 81 Mr. White asked the Board to approve and sign Chapter 81 forms. He explained that the Town is required to inventory certain highway appropriations for fiscal year 1995 in order to receive funds through a grant program established under M.G.L. Chapter 81. Upon motion duly made and seconded, it was voted to approve and sign Chapter 81 forms in the amount of $2,627,272. Personnel Advisory Board - Town/School Comparability Study Jason Berger and Janet Perry were in attendance to review their findings on what the Personnel Advisory Board would be able to provide by way of a comparison of Town and School wages and benefits. They met as a committee and felt they would be able to do the following: 1. Wage/benefit comparisons with emphasis on wages. The comparisons would be made between the Town and School side of Lexington and all of the towns used for comparison by the Town and School. 2. Study the collective bargaining agreements going back three agreements which will cover anywhere from three to nine years to look for disparity among the town and school employees. Mr. Berger also explained that the Personnel Advisory Board would not be able to come up with a wage comparability study. 60-87 Selectmen's Meeting - July 11, 1994 r-- The Personnel Advisory Board expects to be able to provide the Board with these comparisons by Tate October or early November. Appointments Mr. White asked the Board's approval to reappoint Martha Wood to the Board of Health for a term expiring April 30, 1997; and to reappoint Philip Hamilton and Joyce Miller to the Conservation Commission for terms expiring April 1, 1997. Upon motion duly made and seconded, it was voted to approve the Town Manager's request to reappoint Martha Wood to the Board of Health for a term expiring April 30, 1997; and to reappoint Philip Hamilton and Joyce Miller to the Conservation Commission for terms expiring April 1, 1997. Fee Booklet Mr. White presented a comprehensive fee booklet that will assist the Board during the budget process to review all fees generated by the Town. Mr. Dailey acknowledged the fine work done on the booklet and asked the Manager to have the Department Heads review the fees to see if any of them are out of line with other towns. The Manager indicated he would like to have the fees reviewed as part of the budget process. Municipal Salary Adjustment Transfer Mr. White asked the Board to approve a transfer of $56,000 from 2320 municipal salary adjustments to Police Personal Services. He explained the $56,000 would fund the agreement reached for Fiscal Years 1993 and 1994. Upon motion duly made and seconded, it was voted to approve a transfer of $56,000 from 2320 municipal salary adjustments to 4200 Law Enforcement Personal Services. Consent Agenda - Commitment of Water and Sewer Charges Upon motion duly made and seconded, it was voted to approve commitment of the following charges: Commitment of Water Charges - July 1, 1994 (finals, Cycle 9, demand and bin charges) - $98,592 09 Commitment of Sewer Charges - July 1, 1994 (finals) - $3,162.61. Goal Setting Session Board members agreed to meet for a goal setting session on Thursday, August 11. 60-88 Selectmen's Meeting - July 11, 1994 Russian Visit Mr. Fenn announced that Lexington will be visited on Saturday, September 17 by a group of twenty to thirty top level Russian Generals and Admirals who will be in Cambridge for a program at the Kennedy School. Mr. Fenn agreed that he will chair about a five member committee to work out plans for this visit. September Meetings The Board agreed to schedule meetings for Monday, September 12 and Monday, September 26. Executive Session - Litigation Upon motion duly made and seconded, it was voted 4-0 by roll call vote: Mr. Dailey, Mr. McSweeney, Mr. Fenn and Mrs. Eddison to go into executive session for matters of litigation, the disclosure of which might adversely affect the interests of the town with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 8:35 p.m. A true record, Attest: / Phyl s A. Smith Executive Clerk { 60-89 Selectmen's Meeting July 25, 1994 A regular meeting of the Board of Selectmen was held on Monday, July 25, 1994 in the Selectmen's Meeting Room, Town Office Building at 7:30 p.m. Chairman Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn, Mrs. Eddison; Mr. White, Town Manager; Mrs. Novak, Assistant Town Manager; and Ms. Smith, Executive Clerk, were present. Metropolitan State Hospital Land Reuse Plan Mr. Dailey called the meeting to order at 7:30 p.m. and asked Mr. McSweeney to update the Board on the status of the Metropolitan State Hospital Reuse Plan. Mr. McSweeney reported that the regional task force was appointed over two years ago representing the three communities of Waltham, Belmont and Lexington. Board members were given a copy of the reuse plan a while ago. Mr. McSweeney introduced DCPO Director of Real Estate Management John Civilinsky and MDC Planner Dan Driscoll, and John Snedeker, Chairman of the Waltham Task Force. He also acknowledged the hard work of Lexington task force members David Williams, Natalie Riffin, Joyce Miller, Jacquie Davison, Richard Canale, Shirley Frawley, John Andrews, Gerri Weathers, Alan Greene, Richard Safford, Caleb Warner and Mary Haskell and the efforts of Town Manager Rick White, Planning Director Bob Bowyer and Assistant Planner Joe Marino. Mr. McSweeney explained that they will be looking for a vote of approval of the reuse plan as submitted from the Lexington and Belmont Boards of Selectmen and the Waltham City Council. After the three town approval, legislation will be sought to authorize the MDC Reservation to set aside land for golf course, housing and institutional uses. Then an RFP will be prepared with DCPO receiving and reviewing proposals with the three communities; and, finally, the permitting and approval process. Over the past two year period the Task Force considered the three town goals, traffic criteria, fiscal impacts, community needs, public open space, compatibility with the surrounding area, preservation of the site's character and the listing on the National Register of Historic Places. There was a review of the reuse options of 220 to 230 acres of open space, 43 acres for housing and institutional uses and 50 to 60 acres for a nine-hole golf course. Plans also call for access corridors off Trapelo Road and another to Walnut Street. MDC, DCPO and the three communities have come to agreement to try to get funding legislation under a capital authorization of $1.2 million for the construction of a visitors center on the property. In the draft legislation, DCPO has put in adequate funding to assist MDC for removing buildings, site cleanup and preparation so that the housing development component can become a reality. The majority of the 43 acre housing piece is in Lexington with a small piece in Waltham. The Gaebler Center, consisting of 10 acres is planned for d institutional use. i i 60-90 Selectmen's Meeting - July 25, 1994 Upon motion duly made and seconded, it was voted to approve the reuse plan as outlined. Personnel Policy Guidelines Amendments Jason Berger reviewed amendments made to the Personnel Policy Guidelines to bring them into compliance with the Family Medical Leave Act (FMLA). Most of the provisions dealing with maternity, adoptive, sick leave, and dependent care leave is tied into the FMLA. Jury Duty is mandated by State Law and the addition of Personal Leave is a way of bringing the non-union group up to union group. Upon motion duly made and seconded, it was voted to approve the amendments to the Personnel Policy Guidelines as presented. Transportation Grant Applications Barbara Lucas was asked to review the transportation grant applications that were submitted on behalf of the Town. One proposal to MAPC in the amount of $218,000 would be to provide improvements in access and landscaping in Depot Square. These funds are slated for FY97 which will allow time for a definitive plan. Another application is in the amount of $460,000 to purchase buses for LEXPRESS. These funds would hopefully maintain or reduce the cost of running LEXPRESS for FY96. A third application submitted with the support of Lexington and Concord Chambers of Commerce, the National Historical Park and others is in the amount of $247,000 from air quality and control funding to provide a scenic bus service between Lexington and Concord. Minutes of Meetings of June 20. 1994 and July 11. 1994 Upon motion duly made and seconded, it was voted to approve the minutes of June 20, 1994 and July 11, 1994 as submitted. Executive Session Minutes of July 11. 1994 Upon motion duly made and seconded, it was voted to approve the Executive Session Minutes of July 11, 1994 as submitted. Appointment Upon motion duly made and seconded, it was voted to appoint Mark DiNapoli to the Historic Districts Commission to fill the unexpired term of Richard Morehouse. 4 - 60-91 Selectmen's Meeting - July 25, 1994 Resignation Upon motion duly made and seconded, it was voted to accept the resignation of Mary Miley from the Solid Waste Advisory Committee and to send a letter to Mary thanking her for her tremendous service to the Town. FY96 Street Acceptance Time Sequence Upon motion duly made and seconded, it was voted to approve the schedule for the Fiscal Year 1996 Street Acceptance as outlined by Town Engineer Frank Fields and to insert a public notice in the Lexington Minuteman advertising the deadline for petitions for sewer, street and sidewalk acceptance. Sewer Betterment Abatement Upon motion duly made and seconded, it was voted to approve the request from Countryside Bible Chapel Inc. for a sewer betterment abatement in the amount of $286.26, Contract Award - Cleaning & Lining Water Main on Reed Street Upon motion duly made and seconded, it was voted to award a contract for cleaning and lining of approximately 7300' of 6" cast iron water main in the Reed Street area to Federico Construction Corp. in the low bid amount of $227,900.25. Bertucci's Grand Opening Mr. White asked the Board to approve a request from Bertucci's for permission to have outdoor entertainment the evening of their Preview Party, August 9 from 5:00 p.m. to 8:00 p.m. Upon motion duly made and seconded, it was voted to approve the request of Bertucci's Restaurant to have an outdoor Preview Party with entertainment on Tuesday, August 9 from 5:00 p.m. to 8:00 p.m. Route 2A Widening Mr. Cook gave the Board members a written summary and reviewed once again the outstanding issues in the plans for widening Route 2A and his unsuccessful attempts to reduce the impact of the project. He stressed the importance of the Board taking a vote tonight to proceed with the project to assure State and Federal support. The project is a State project and the State is looking for assurance that the Town is in support of the project. 60-92 Board of Selectmen Meeting - July 25, 1994 r There was much discussion about the safety, aesthetic issues and alternatep lans. However, Mr. Cook stressed that it was his informed recommendation to proceed with the plan as presented. Upon motion duly made and seconded it was voted to approve the construction of Marreett Road between Route 128 and Old Mass. Avenue as proposed by Mr. Cook of the BSC Group. Motion duly made and seconded to pursue an alternative to the proposed plan dealing with the location of the Sheraton Driveway which would reduce the financial, environmental and aesthetic impact while not reducing safety measures was defeated. Executive Session - Litigation Upon motion duly made and seconded, it was voted 5-0 by roll call vote: Mr. Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn and Mrs. Eddison to go into executive session for matters of litigation, the disclosure of which might adversely affect the interests of the town with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:20 p.m. A true copy, Attest: Phyll' A. Smith Exe Live Clerk 60-93 Selectmen's Meeting July 26, 1994 A special meeting of the Board of Selectmen was held on Tuesday, July 26, 1994 in the Selectmen's Meeting Room, Town Office Building, at 7:30 a.m. Chairman Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn, Mrs. Eddison; School Committee Members: Mr. Oberteuffer, Mrs. Coit, Mr. Dini, Mrs. Elberger, Mrs. Peitz; Mr. White, Town Manager; Mr. Young, School Superintendent; and Ms. Smith, Executive Clerk, were present. Executive Session Upon motion duly made and seconded, the Selectmen voted 5-0 by roll call vote: Mr. Dailey, Mr. McSweeney, Mr. Busa, Mr. Fenn, Mrs. Eddison; and the School Committee voted 5-0 by roll call vote: Mr. Oberteuffer, Mrs. Coit, Mr. Dini, Mrs. Elberger, Mrs. Peitz; to go into executive session for discussion of collective bargaining strategy for future years, the disclosure of which might adversely affect the interests of the town, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 7:31 a.m. A true record, Attest: Phyllis :{. Smith Exec fve Clerk