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Home My WebLink About2010-03-17-BLT-rpt CARY MEMORIAL LIBRARY BOARD OF LIBRARY TRUSTEES January 20, 2010 5:00 PM Learning Center Attendees:, Norman CohenJeanne Krieger, Rabbi Howard Jaffe, Helen Cohen, Margaret Coppe, Hank Manz, George Burnell, Trustees, Steven Krensky, Advisory Committee, Janet Tiampo, Foundation, Phyllis Brooks, Friends, Connie Rawson, Library Director and Kathy Quinlan, Assistant Library Director and Jean Williams, Reference Librarian. Call to Order : Norman called the meeting to order at 5:05 PM. Secretary’s Minutes: Norman asked Trustees to review the meeting minutes of December 2, 2009. Howard Jaffee made a motion to approve the minutes. Jeanne Krieger seconded the motion. The Trustees voted unanimously to approve the minutes. Department Report: Connie introduced Jean Williams, a Reference and Interlibrary Librarian at Cary Library since 2002. Jean explained that interlibrary loans provide the means for patrons to borrow materials that are not available in the Minuteman network. The Wellesley Library’s Interlibrary Loan Department serves as the regional loan center for members of Metrowest Region. Requests range from an out of print crochet pattern book to academic work that may be only available through a university library. Jean detailed the Virtual Catalog, which is a resource-sharing consortium of eight Massachusetts public library networks, 14 college and three university libraries. Members have access to a combined catalog and may borrow materials from any of the other member libraries. A third resource is the Boston Regional Library System, which provides copies of journal articles. Most articles are scanned and e-mailed to patrons. Jean presented a chart detailing the interlibrary loan costs to Cary Library for FY 2009 and FY 2010 to date. Some libraries impose fees on interlibrary loans. In prior years these fees had been reimbursed by the state. In FY 2010, however, this reimbursement ended and libraries needed to decide if fees should be passed on to patrons. It is impossible to determine which loans have a cost until after the request has been made. The library’s philosophy is that patrons should have use of the full range of services. It seems unfair to penalize a patron because the only resource available may be from a library that charges a fee. The Trustees discussed the pros and cons of charging fees for such loans. Connie stated that the issue of the library absorbing the cost of the loans was brought to the Executive Committee at the beginning of FY 2010. The Executive Committee affirmed recommendations for the library to absorbing interlibrary loan fees for one year and to revisit it at the end of the year once we have final figures for an entire year. Financial Reports: Connie referred to the Trustees Packet for the financial reports. She stated that our budget is on track midyear. She noted a recent generous distribution from the Foundation of $60,000 for library materials. Receiving the donation at this time allows us to select and order materials in a timely manner. Administration Report: Donor Wall: Glass Panels are in place. The project is nearly completed. The LED grazing lights, which will diffuse light behind the panels, are still to be installed. The framed light box, which houses the light fixture, is under construction. Friends: Phyllis Brooksbrought the Trustees up to date on the 12-week course on Eastern Faiths, which will be held on Tuesdays beginning March 9, 2010 and will run th through June 8. This course is a repeat of a very popular two-semester course on eastern and western faiths, and has been adapted to include reference to artwork at the Museum of Fine Arts. Foundation: Janet Tiampo, President of the Foundation spoke about upcoming changes in the Foundation Board. Joanna Griscom is resigning due to personal reasons. Several long time board members are leaving due to term limits. The Nominating Committee, (Robin DiGiammarino and Sunita Kanesa-Thasan) will be seeking members for nomination. Please let committee members know of anyone who may have an interest in serving on the Foundation Board. Howard suggested that the Trustees send a thank you letter to exiting members. Norman agreed that we should do it. Fundraising: a.The Foundation has raised about $111,000 to date this fiscal year. b.Last year, about 400 renewal donors, this year 299 CLASS Event – May 2 from 6:30 – 9:00. This year, the $10 ticket does not include a free glass of wine. 35 artists will be participating; many have made donations to the silent auction. Janet questioned if the Foundation needs to refine their appeal to donors. Generally potential donors are told that funds are used to purchase library materials. Norman mentioned that the Trustees of Public Trust are looking for volunteers with an investment background. Art Donation Policy: Connie referred the Trustees to the revised draft and pointed out the two changes that were made based on recommendations from the previous Trustees Board Meeting. A motion was make by Howard Jaffee and seconded by Jeanne Krieger to accept the Art Donation Policy. The Trustees voted unanimously to accept the revised Art Donation Policy. Rare Book Policy: Connie presented the Children’s Rare Book Policy (2006) and the proposed revisions for 2010. Connie gave the background for the need for evaluating the policy, which was triggered when a patron requested permission to scan one of the books. This request triggered a copyright question and evolved to whether or not rare materials ought to be exposed to light. Kathy researched public and academic rare book policies and found that prohibiting copying out of concern for the fragility of the materials was at the heart of the policies. The Trustees discussed the Children’s Rare Book policy and suggested making the change regarding prohibiting scanning, copying and photographing and bring it back to the Trustees at the next meeting. Ethics Legislation : Norman detailed the process that municipal employees, town board members including members of the clergy, and elected officials need to follow in order to fulfill the new state mandate. The Town will send affected persons a copy of the new law. Each person must sign a receipt stating that s/he received a copy of the law and have read it. Each person must go online and take a test to become certified and then Send a copy of the certificate to the Town Clerk. Town has to store the documents. Must renew this process every two years. Howard Jaffee made a motion to adjourn the meeting. Jeanne Krieger seconded the motion. Meeting adjourned at 6:15 PM. rt;-,3, 1 Fj : _ Cary Memorial Library _JI 1 874 Massachusetts Avenue • Lexington • Massachusetts • 02420 Phone: 781-862-6288 • Fax: 781-862-7355 • www.carylibrary.org ADMINISTRATION REPORT March 17, 2010 Connie Rawson Kathy Quinlan crawson@ci.lexington.ma.us kquinlan@ci.lexington.ma.us Cary Memorial Library Board of Library Trustees Anita Worthen Legacy Gift Through the Foundation, the Trustees received, in February, a bequest from the estate of Anita Worthen. The gift amounts to $30,000 and is to be used for the continued stewardship and preservation of the Worthen Collection through the establishment of two restricted funds. Twenty thousand dollars will be used as a Special Restricted Fund to complete the professional archival process and conservation of the entire Edwin B. Worthen Collection. Ten thousand will be held in continuing trust, as part of the Trustees' "Named Fund" Endowment as the "Edwin B. Worthen Jr. Library Fund", with the income used as necessary to continue the preservation, conservation and maintenance of the Worthen Collection. This gift coincides with the Library's Town Meeting request for Community Preservation funds to construct a secure, climate controlled, fireproof vault for storage of historic materials. The gift also coincides with a grant application that Lexington Historical Society The Executive Committee of the Board of Library Trustees met on Wednesday, March 3rd to discuss a Stone Building use proposal submitted by the Historical Society to Town Manager, Carl Valente. In attendance were the Library Executive Committee, Library Director, Assistant Library Director, Administrative Assistant, Town Manager, Deputy Town Manager, and Town Clerk. Also in attendance was the Lexington Historical Society Executive Committee. The Historical Society's proposal for use of the building involves the creation of an archive on the second level and establishment of secured collections on the bottom level with no addition of an el. The Trustee Executive Committee did emphasize their commitment to varied public uses of the building. The proposal has prompted a decision to meet once again with stakeholders who were identified early on in the process. The outcome of these meetings will be a clearer understanding of what types of services would be agreeable to these groups. Stakeholders include the Lexington Historical Commission, Tourism Committee, Waldorf School, East Lexington Village Association, Follen Church and Friends of the Arlington Great Meadows. These meetings will take place within the next few months. Administrative Report 3117/2010 - 1 - Lexington Reads We are halfway through our Lexington Reads Program. Despite the torrential rain, Tracy Kidder spoke to an audience of approximately 300 this past Sunday, March 14th at Cary Hall. The Piper Gallery this month is host to a series of historic maps of Lexington that are part of the Edwin P. Worthen Collection. This small exhibit highlights, through the use of digitized copies, some of the irreplaceable materials that we plan to house in a vault if funding is approved. Flood Waters Cary Library has taken on a new role in the past few days. The Town Emergency Response Team set up a Comfort Area and Information Center, first in the Large Meeting Room and then in the Learning Center, to provide assistance to residents in need of services. The Center provided assistance the first day for over 60 people whose basements were flooded, some as high as five feet. On September 16, 2009 I reported that FEMA AND MEMA were partnering with public libraries for possible use as intake centers to disseminate help and information during disasters. This would be our first informal attempt at delivering this type of service and it appears to be effective. Building Updates ■ New south entry doors are installed. ■ Large Print Area Torrey, Menders and Spencer have begun their study of the sprinklers and insulation needs in the Large Print Area. We have asked the Architects to recommend methods for sound buffering in the area as they develop their solution. ■ Donor Wall The wooden housing for the wall graze lighting has been installed. ■ Signage Project Bid submissions for the Signage Project are due tomorrow. Administrative Report 3117/2010 - 2 - Cary Memorial Library Income and Expense Summary Fiscal Year 2010 July-09August-09September-09October-09November-09December-09January-10February-10Year to Date Income Summary$ - Municipal Appropriation1,952,330.00$$ 1,952,330.00 Trustee Fines and Fees 5,655.18$ 5,749.87$ 6,098.07$ 9,385.35$ 7,213.75$ 5,890.05$ 9,688.40$ 6,927.19$ 56,607.86$ Trustee Endowment-$ -$ -$ -$ -$ -$ Foundation Gifts (SA)-$ -$ -$ 2,383.34$ 25,000.00$ 25,500.00$ 60,000.00$ 20,000.00$ 132,883.34$ Foundation Building (SA)-$ -$ -$ 1,200.00$ 500.00$ 1,700.00$ Friends Gifts (SA)-$ -$ 6,150.00$ 16,000.00$ 425.00$ 22,575.00$ Total$ 12,968.6912,248.07$ 32,213.75$ 47,890.05$ 69,688.40$ 27,352.19$ 2,166,096.20$ Expense Summary General Fund-All Expenses 173,192.89$ 127,235.90$ 213,388.49$ 140,372.84$ 149,554.20$ 142,853.57$ 146,497.61$ 141,735.29$ 1,234,830.79$ Trustee Expenses/Fines2,372.77$ 19,276.13$ 7,384.18$ 10,123.63$ 2,284.84$ 5,479.36$ 4,060.76$ 6,261.35$ 57,243.02$ Special Accounts8,697.49$ 6,840.56$ 4,612.78$ 14,826.64$ 6,495.00$ 2,483.69$ 22,753.81$ 4,446.50$ 71,156.47$ Total Trustee11,070.26$ 26,116.69$ 11,996.96$ 24,950.27$ 8,779.84$ 7,963.05$ 26,814.57$ 17,644.93$ 128,399.49$ Total All Funds-Expenses184,263.15$ 153,352.59$ 225,385.45$ 165,323.11$ 158,334.04$ 150,816.62$ 173,312.18$ 159,380.22$ 1,363,230.28$ * (SA) = SPECIAL ACCOUNTS TRUSTEES ENDOWMENT Funds Received $ -565100010000$ 11,565.00 Funds Transferred23,367.26$ -$ $ 23,367.26 Balance Unrestricted 02/28/2010$ 835,163.16 Balance Restricted 02/28/2010$ 241,648.32 Total Endowment$ 1,076,811.48 Cary Memorial Library Municipal Appropriation Fiscal Year 2010 Year to DateIncomeBalance MunicipalJuly-09August-09September-09October-09November '09December '09January '10February '10 General and Technical-Personal Services 18,427.46$ 20,985.40$ 31,031.89$ 20,978.04$ 20,790.86$ 20,770.86$ 20,776.86$ 20,782.86$ 174,544.23$ 282,400.00$ 107,855.77$ Adult Library-Personal Services73,342.93$ 80,310.38$ 122,946.43$ 84,014.66$ 85,338.00$ 85,087.76$ 83,721.69$ 85,251.64$ 700,013.49$ 1,104,600.00$ 404,586.51$ Children's Library-Personal Services20,164.30$ 22,457.75$ 34,031.12$ 23,766.58$ 23,477.35$ 23,363.46$ 23,166.40$ 23,567.08$ 193,994.04$ 315,930.00$ 121,935.96$ Total Personal Services111,934.69$ 123,753.53$ 188,009.44$ 128,759.28$ 129,606.21$ 129,222.08$ 127,664.95$ 129,601.58$ 1,068,551.76$ 1,702,930.00$ 634,378.24$ $ - General and Technical-Expenses$ - Printing324.00$ 1,767.57$ 651.68$ 248.00$ -$ -$ -$ 2,991.25$ 3,000.00$ 8.75$ Equipment Service and Repair-$ -$ 744.00$ -$ -$ 744.00$ -$ 1,488.00$ 2,200.00$ 712.00$ Mileage-$ -$ 26.95$ 80.00$ 69.85$ 29.54$ 86.20$ 292.54$ 1,000.00$ 707.46$ Postage1,400.00 -$ -$ -$ -$ 1,400.00$ 1,400.00$ -$ Minuteman Library Network59,005.84 -$ 384.00$ -$ -$ 59,389.84$ 67,000.00$ 7,610.16$ Telephone 644.67$ 375.22$ 1,103.65$ 1,085.53$ 457.83$ 801.71$ 805.38$ 467.95$ 5,741.94$ 10,000.00$ 4,258.06$ Supplies/Office639.13$ 532.82$ 1,892.18$ 2,340.14$ 22.34$ 981.37$ 1,218.12$ 1,117.56$ 8,743.66$ 20,000.00$ 11,256.34$ Small Equipment(755.44)$ 806.76$ 840.43$ 105.57$ 10,531.66$ 3,364.54$ 758.68$ 314.53$ 15,966.73$ 34,500.00$ 18,533.27$ Total General and Technical-Expenses61,258.20$ 3,482.37$ 5,642.89$ 3,779.24$ 11,091.83$ 5,217.47$ 3,555.72$ 1,986.24$ 96,013.96$ 139,100.00$ 43,086.04$ $ - Adult Library-Expenses$ - AudioVisual Materials-$ -$ 2,441.62$ 1,637.29$ 728.57$ 714.69$ 3,344.70$ -$ 8,866.87$ 8,600.00$ (266.87)$ Books-$ -$ 14,031.20$ 4,169.33$ 4,207.60$ 1,669.35$ 7,158.01$ 5,113.31$ 36,348.80$ 57,700.00$ 21,351.20$ Total Adult Library-Expenses-$ -$ 16,472.82$ 5,806.62$ 4,936.17$ 2,384.04$ 10,502.71$ 5,113.31$ 45,215.67$ 66,300.00$ 21,084.33$ $ - Children's Library-Expenses-$ -$ $ - Books-$ -$ 3,263.34$ 2,027.70$ 3,919.99$ 6,029.98$ 4,774.33$ 5,034.16$ 25,049.50$ 44,000.00$ 18,950.50$ Total Children's Library-Expenses-$ -$ 3,263.34$ 2,027.70$ 3,919.99$ 6,029.98$ 4,774.33$ 5,034.16$ 25,049.50$ 44,000.00$ 18,950.50$ Total Municipal Expense$ 1,952,330.00-$ 1,952,330.00$ $ - $ - Total Municipal173,192.89$ 127,235.90$ 213,388.49$ 140,372.84$ 149,554.20$ 142,853.57$ 146,497.71$ 141,735.29$ 1,234,830.89$ 1,952,330.00$ 717,499.11$ Municpial Budget 2010Page 2 Trustees Budget Report Jan and Feb 2010 BeginningJanuaryFebruaryYear to DateRemaining Budget BudgetBalance Income Distribution from Endowment 25,000.000.000.000.0025,000.00 Fines: Circulation Fines 3,580.613,992.9628,217.60 Online Fines 3,370.110.005,493.80 Total Lost Books 1,294.14405.025,182.62 Childrens Fines 1,443.541,703.2613,395.03 Total Copies 610.90825.955,828.91 Total Fines and fees 9,688.406,927.1958,117.96 Contractual Services 600.000.00600.00 Total Fines and Fees 39,129.6310,288.406,927.1958,717.9621,282.04 Total Trustees Income 64,126.6310,288.406,919.1958,717.9646,282.04 Expense Trustees Expenses Contractual Services 3,897.68267.37419.151,788.843,211.16 Copiers 5,936.06578.193,279.247,922.372,077.63 Furnishings -13,608.410.000.0018,601.41-13,608.41 Library Materials Refunds 542.7890.5043.75791.47408.53 Materials 50,134.88705.271,057.8611,665.3248,371.75 Staff development 3,326.80409.80210.202,293.202,706.80 Supplies 3,808.582,009.631,251.159,452.20583.80 Technology/equipment 4,676.000.000.00324.004,676.00 Total Trustees Expenses 58,714.374,060.766,261.3552,838.8148,427.26 Special Accounts Jan and Feb 2010 Monthly CarryoverJanuary 2010February 2010Remaining Balance Income Special Accounts Income Foundation Additional Endowment Gifts 10,000.00 Annual Fund 60,000.00 Total Foundation 60,000.0020,000.00 Total Special Accounts Incom e60,000.0030,000.00 Expense Special Accounts Expenses Total Building and Furniture 14,357.4018,307.315,968.00-9,917.91 Materials: Cushman Fund 3,133.320.000.003,133.32 Nagel 2,918.4813.590.002,904.89 Total Rooney Fund 8,079.45128.05150.007,801.40 Foundation/Trustees Small Gifts 8,551.010.0017.958,533.06 Total Winsten Fund 112.63170.780.00-58.15 Materials 27,397.513,322.406,706.4217,163.58 Total Materials 50,192.403,634.8212,842.3733,715.21 Friends of CML Childrens Programs 2,580.41150.00872.321,558.09 Materials 28,991.70661.683,930.2424,399.78 Total Friends of CML 31,572.11811.684,802.5625,957.87 TO: Cary Memorial Library Board of Trustees FROM: Margaret Donovan, Head of Technology and Access DATE: January 27, 2010 RE: Report of the Technology Dept.: December, 2009, and January, 2010 Technology “Fast Facts” We continue to train the public in use of our A-V equipment in both the Large Meeting Room and the Learning Center. Thus far this fiscal year we have trained 23 presenters. Margaret Donovan and Kate Leppanen have been working with the Reference Dept. in their “Virtual Reference” project, in which common catalog search result URLs can be posted on our website—for example, for local historical information, foreign-language literature, etc. Our circulating laptops continue to be very popular. Thus far this fiscal year, the four laptops have circulated an average of 197 times each—That’s about once per day for each laptop! MLN Committee News One of the most collegial parts of being in a library consortium is serving on various Minuteman committees. Below is an update of the work of two committees on which members of the Technology Department serve. The Library is represented on Minuteman’s Innovation and New Technologies Working Group by Margaret Donovan. At the most recent meeting of the group (Jan. 5, 2010), we heard from three libraries that have been implementing RFID for their collections. RFID has application for libraries in that it promises to speed checkout and checking, as well as virtually eliminates the need for counting multiple-part pieces of an item (like a multi-CD set). At this time RFID conversion is an expensive process; we can learn a lot from the three “pioneer” libraries: Brookline, Wellesley, and Cambridge. The Working Group is charged with the task of reviewing and recommending MLN’s next ILS: Integrated Library System. In the meantime, we are also looking at various “discovery” platforms—that is, the next generation of online catalogs that allow patrons to customize their own online library experience in many ways. Some discovery platforms are open-source; others are products of traditional library system vendors like Triple I, our current vendor. Both projects are complicated for a network of our size (42 libraries) and diversity (university and public libraries, large and small), and will likely take at least two more years to complete. Both Margaret and Kate Leppanen represent the library on MLN’s Technology Interest Group Committee, a community of IT professionals like we who work in member libraries. This group is concerned more with the day-to-day practice of the craft of network management and technology public services. Presentations of best practices and problem solving are common. Most recently, one member provided the group with a software program he had written that offers specific information about scanned items with an eye toward collection management. Cary’s Reference Dept is now using this very useful tool. TO: Cary Memorial Library Board of Trustees FROM: Margaret Donovan, Head of Technology and Access DATE: March 11, 2010 RE: Report of the Technology Dept.: February 2010 Large Print Collection Online Catalogue New to the Large Print Collection is an OPAC dedicated specifically to our Large Print items. It features a large touch-screen monitor and extra-large font. In the screen shot below you can see that the search topics are the popular genres, which are requested most often by patrons of this collection. There is also a link to the full Minuteman Catalog, for those who would enjoy searching the catalog in this more easily visible format. Another Specialized OPAC to Come! Our next specialized OPAC will be one at which patrons may search Chinese items using their own language. In the past, Chinese materials could be found only by searching with transliterated/ Roman characters. It is now possible to search by inputting Chinese characters. Cary has a large collection of popular Chinese print and audiovisual materials, and there are thousands more in other MLN network libraries. This new interface will thus expand patrons’ options. See the difference in the search screens between the default and the new catalog interfaces below. We will place this OPAC near the Chinese print collection on the Lower Level of the library. Incidentally, all of our public PCs include keyboard inputs for ten different languages. Recent Collaborations With and Support of Other Library Departments Kate Leppanen and Margaret Donovan have been pleased to have been part of the planning team for the Teen Advisory Board’s “Teen Tech Week,” and for various technology elements of this year’s Lexington Reads Program. Also, we have trained the Children’s Room staff in the use of online signups for their programs; the online signups have been used with great success for the past two months, providing more convenience to patrons while reducing staff time and paperwork. 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èëëÐ¿¬®±²ïííð×¬»³ïðìë×¬»³îèë×¬»³éèòëéûîïòìíû ðîñïìñîðïð ïðîêÐ¿¬®±²ïîèì×¬»³ïðèë×¬»³ïçç×¬»³èìòëûïëòëû ðîñîïñîðïð çðìÐ¿¬®±²ïîçí×¬»³ïðîî×¬»³îéï×¬»³éçòðìûîðòçêû ðîñîèñîðïð ïðìéÐ¿¬®±²ïîïð×¬»³èçç×¬»³îçì×¬»³éìòíûîëòéû ÂÂ×¬Û£_ÁÜÊÜÝ±´´»½¬·±² Ì¸»ÂÂ×¬Û£_ÁÜÊÜÝ±´´»½¬·±²©¿·²¬®±¼«½»¼¬±¬¸»°«¾´·½·²Ú»¾®«¿®§òÌ¸·½±´´»½¬·±²·°«®½¸¿»¼ ©·¬¸º«²¼º®±³¬¸»Ú®·»²¼±ºÝ¿®§Ó»³±®·¿´Ô·¾®¿®§òÌ¸»½±´´»½¬·±²½±²¬¿·²¾»¬»´´·²¹ÜÊÜ¬¸¿¬ ½¿²²±¬¾»®»»®ª»¼òÜÊÜ¿®»¿ª¿·´¿¾´»±²¿º·®¬½±³»ôº·®¬»®ª»¾¿·òÍ±³»¬¿ºº³»³¾»®®»º»®¬± ¬¸·½±´´»½¬·±²·¬¸»ÂÛ£_Ç±«Í»»×¬Ò±©Ç±«£ªÅÁ½±´´»½¬·±²¾»½¿«»¿®»¬«®²»¼·¬»³¯«·½µ´§ ¼·¿°°»¿®¬¸»³·²«¬»·¬·¸»´ª»¼¾§³»³¾»®±º¬¸»´·¾®¿®§¬¿ººò January 2010 Circulation Statistics TOTALS 2009TOTALS 2010 BOOKS-ADULT85918,799 HIGH DEMAND-ADULT38994,013 SPEED READ678858 TEMPORARY RESERVE-ADULT1917 LARGE-TYPE-ADULT411575 PAPERBACKS-ADULT618650 PERIODICALS-ADULT724673 ILL(NON-MLN)120116 VIRTUAL CATALOG3631 LITERACY4651 BOOK ON PLAYER-ADULT6171 CASSETTE-ADULT-SPOKEN-HIGH DEMAND CASSETTE-ADULT-SPOKEN284204 CASSETTES-ADULT- MUSIC31 CDS-MUSIC-ADULT-HIGH DEMAND1515 CDS-MUSIC-ADULT2,5492,214 CDS-SPOKEN-ADULT-HIGH DEMAND79 CDS-SPOKEN-ADULT1,1981,396 CD-ROM-ADULT87 DVD OR VCD-ADULT4,4805,061 DVD-NON-FICTION-ADULT9701,161 TV SERIES9171,340 VIDEOS-ADULT591334 VIDEOS-NON-FICTION281196 RECORDS-ADULT 1 MUSICAL SCORES1515 EQUIPMENT131140 MISCELLANEOUS 1 BOOK AND DISC2 GAMES--ADULT 410 TOTAL ADULT26,60128,061 YOUNG ADULT MATERIALS2,3102,702 TOTAL YOUNG ADUL2,3102,702 T BOOKS-CHILDRENS15,88715,615 VIDEOS-CHILDRENS832486 VIDEOS-CHILDRENS-N.F.200150 HOLIDAY BOOKS-CHILDRENS316364 BOOK ON PLAYER-CHILDRENS4570 CDS-CHILDRENS138121 CDS-SPOKEN-CHILDRENS387291 CASSETTES-CHILDRENS42 SPOKEN CASSETTES-CHILDRENS8964 CD-ROM-CHILDRENS166108 DVD-CHILDRENS1,7171,904 PERIODICALS- CHILDRENS7277 PAPERBACKS-CHILDRENS235268 KITS-CHILDRENS249247 GAMES-CHILDRENS34 LARGE-PRINT-CHILDRENS32 TOTAL CHILDRENS20,34319,773 TOTALS 2009TOTALS 2010 Total Circulation49,25450,536 February 2010 Circulation Statistics TOTALS 2009TOTALS 2010 BOOKS-ADULT90838,828 HIGH DEMAND-ADULT37263,744 SPEED READ635785 TEMPORARY RESERVE-ADULT923 LARGE-TYPE-ADULT438426 PAPERBACKS-ADULT539670 PERIODICALS-ADULT599564 ILL(NON-MLN)167128 VIRTUAL CATALOG3941 LITERACY4862 BOOK ON PLAYER-ADULT8162 CASSETTE-ADULT-SPOKEN-HIGH DEMAND1 CASSETTE-ADULT-SPOKEN365164 CASSETTES-ADULT- MUSIC31 CDS-MUSIC-ADULT-HIGH DEMAND1615 CDS-MUSIC-ADULT2,3842,162 CDS-SPOKEN-ADULT-HIGH DEMAND95 CDS-SPOKEN-ADULT1,2151,299 CD-ROM-ADULT69 SPEED VIEW341 DVD OR VCD-ADULT4,2014,654 DVD-NON-FICTION-ADULT1,0391,111 TV SERIES9101,247 VIDEOS-ADULT656285 VIDEOS-NON-FICTION239220 RECORDS-ADULT MUSICAL SCORES1418 EQUIPMENT118116 MISCELLANEOUS4 BOOK AND DISC44 GAMES--ADULT 211 TOTAL ADULT26,47327,099 YOUNG ADULT MATERIALS2,5312,791 TOTAL YOUNG ADULT2,5312,791 February 2010 Circulation Statistics TOTALS 2009TOTALS 2010 BOOKS-CHILDRENS16,54116,265 VIDEOS-CHILDRENS854537 VIDEOS-CHILDRENS-N.F.209188 HOLIDAY BOOKS-CHILDRENS178250 BOOK ON PLAYER-CHILDRENS5676 CDS-CHILDRENS142142 CDS-SPOKEN-CHILDRENS402438 CASSETTES-CHILDRENS34 SPOKEN CASSETTES-CHILDRENS12850 CD-ROM-CHILDRENS182112 DVD-CHILDRENS1,7652,055 PERIODICALS- CHILDRENS7243 PAPERBACKS-CHILDRENS255249 KITS-CHILDRENS220276 GAMES-CHILDRENS31 LARGE-PRINT-CHILDRENS23 TOTAL CHILDRENS21,01220,689 TOTALS 2009TOTALS 2010 Total Circulation50,01650,579 ÝßÎÇ ÓÛÓÑÎ×ßÔ Ô×ÞÎßÎÇ úõôñùëøïiêêøëçôúøê Ö¿²«¿®§ ó Ó¿®½¸ô îðïð ÍÌßÌ×ÍÌ×ÝÍæÝ×ÎÝËÔßÌ×ÑÒô ÎÛÚÛÎÛÒÝÛ ÏËÛÍÌ×ÑÒÍô ×ÒÌÛÎÒÛÌ ËÍÛ ú ÊÑÔËÒÌÛÛÎÍ ÚÕÔÑÙËØÏiÊÔÉØÐÊÆØËØÚÔËÚÈÑÜÉØÙÙÈËÔÏÖóÜÏÈÜËÄÐÜÒÔÏÖÈÍ Î×ÉÕØØÏÉÔËØñÔÛËÜËÄiÊóÜÏÈÜËÄ ½·®½«´¿¬·±² ¬±¬¿´ô ¿²¼ îéôððè ¶«ª»²·´» ·¬»³ ½·®½«´¿¬»¼ ·² Ú»¾®«¿®§ô ³¿µ·²¹ ÈÍ Î×ÉÕØØÏÉÔËØñÔÛËÜËÄiÊ Ú»¾®«¿®§ ½·®½«´¿¬·±² ¬±¬¿´ò ììòíêû ±º ¬¸» ·¬»³ ½·®½«´¿¬»¼ ·² Ö¿²«¿®§ô ¿²¼ ìêòìê û ±º ¬¸» ·¬»³ ½·®½«´¿¬»¼ ·² Ú»¾®«¿®§ô ´·¾®¿®§ó©·¼»ô ©»®» ½¸¿®¹»¼ ±«¬ ¿¬ ¬¸» Ý¸·´¼®»²iÊÚÔËÚÈÑÜÉÔÎÏÙØÊÒ ÚÕÔÑÙËØÏiÊÔÉØÐÊÕÜÇØ ½·®½«´¿¬»¼ ¼«®·²¹ ÚÇîððçñîðïðô ± º¿®ò Ì¸» ÚÇîððèñîððç ¶«ª»²·´» ½·®½«´¿¬·±² ¬±¬¿´ ©¿ íîèôçìë·¬»³ô ¿² ·²½®»¿» ±º êòèïû ±ª»® ¬¸» ÚÇ îððéñîððè ¶«ª»²·´» ½·®½«´¿¬·±² ¬±¬¿´ò ìêòçï û ±º ¬¸» ·¬»³ 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REPORT Trustees’ Meeting March 17, 2010 Reference activities Reference librarians answered 3,316 questions in January and 3,309 questions in February. This is a 10% increase over January of 2009 and a 7.4% increase over February of 2009. There is little change in the types of questions being asked, though the increase in study room usage has increased the number of reservations taken by reference staff. The one change is the shift in activity level toward the end of the week. Until 2009, Fridays tended to be the least busy days at the reference desk, but this changed in 2009 with Fridays, Saturdays, and Sundays being busier than other days. Sundays remain the most active, but in February, the number of questions per hour on Fridays averaged 13.75 compared with 11.75, which is the average number per hour for the other weekdays. Door-to-Door deliveries in January were up 20% from 2009 at 24 deliveries, and down slightly from last February with 19 deliveries. Deliveries run from 3 to 6 books at a time and some books on CD for those patrons who cannot see well enough to read. Thanks to three regular volunteers, the library is able to provide what patrons call their “lifeline”. Study room bookings continue to rise, and January was a very busy month with rooms used 63% of the time--418 bookings in total and 34 turnaways. This is up 32% from January 2009. February was slightly less busy with 380 bookings, a 60% usage rate and 18% more than February 2009. Rosa Tsai, reference librarian in charge of the Chinese collection, reports that circulation of Chinese materials averages between 3 and 4% of the library’s total circulation, and circulation of Chinese books in January was up 7.2% from December. AskUs, Cary’s online reference service received 35 questions in January and 29 in February, both slightly above the average of 28 per month. Programs Despite the possibility of bad weather, January and February were busy months for programs, with a total of 5 for both months. On January 14, Lexington film- maker Nancy Porter and local author Harriet Reisen were on hand to discuss the film “Louisa May Alcott the Woman Behind Little Women” which was based on Reisen’s book of the same title. The film, previously shown on public television, attracted an audience of 92 people. January 31 the library offered a family concert provided by a musical ensemble from the Greater Boston Chinese Cultural Association. Because seating was so limited, admission was by ticket, and 62 people attended and were so enthusiastic it seems a repeat is in order. February 4, Lexington author Larry Tye spoke about his book on Satchel Paige to a multi-generational audience of baseball fans; 55 attended. February 11, local architect Bill Hubner explained to an audience of 40 the concept of sustainability and practices that can be applied to construction, renovation, maintenance, and use of our homes that can contribute to it. February 25 was the final meeting of the popular “Reading Poetry Together”, facilitated by Don and Helen Cohen; attendance is limited to 20, and 17 people participated. Database Usage Database usage in January and February was very similar to usage in December, though, if anything, most database usage is down slightly from last year. Notable exceptions are ABC-Clio, the social sciences database, which had 519 searches in January and 183 in February compared with 64 in January of 2009 and 41 in February of 2009; Morningstar, an investment database, had 1,747 searches in January of 2010 compared with 1092 in January of 2009; the Wall Street Journal had 86 searches in January 2010 compared to 32 in January 2009, and the Historic New York Times had 241 in January of 2010, compared with 35 in January of 2009. More searches continue to be conducted in the library than remotely. So far in FY10 patrons have conducted a total of 61,363 searches and downloaded 739 books electronically from Overdrive and Recorded Books. Searches are not necessarily analogous to checkouts of materials, (sessions would be a better comparison, but not all database vendors offer that statistic), but a comparison of usage of library databases and electronic collections to total library circulation so far in FY 10 puts electronic usage at 13% of total library circulation, an interesting statistic for those who are concerned about the death of physical library collections. Teen Activities TAB members were very busy in January and February presenting and planning for programs. On January 14, twelve TAB members offered a gaming event for the school half day and attracted 21 gamers. February 19, eleven TAB members performed six of their favorite childhood stories in “Tales Told By Teens” for a group of 41 children, aged 4-6, and their caregivers. February 24, twelve TAB members took in submissions for the teen art show to be exhibited in the Pierce gallery during March. Thirty TAB members attended the January 14th TAB th meeting, and twenty-four members attended the February 25 TAB meeting.