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Home My WebLink About2007 Summit IV Gap Closing and Town MeetingBudget Collaboration - Summit Meeting 4 March 1, 2007 7:30 p.m. Cary Hall Agenda 1. FY2008 Capital Budget Update Report from the Capital Expenditures Committee on their recommendations /open issues. Impact on FY08 Debt Service. 2. FY2008 Budget • Report on the proposed budget for Municipal departments • Report on the proposed budget for the School Department 3. Budget Schedule • Budget to Appropriation Committee • Mailing to Town Meeting • Tentative Dates for Future Budget Collaboration Meetings B I C D E H 1 2a2a007 FY 2005 Capital Appropriation Summar 2 CEC Finding 3 Article Description Request Recommended Source Notes 4 5 6 26 Community Preservation Act $1,318,889 $1,036,239 7 26(a) Center Pla,fipd Drainage Improvements $40,000 $40,000 Community Preservation Act (cash 8 26(6) Munroe& Old Buna Grounds Restoration $36],000 $36],000 Community Preservation Act (cash Crisis &Ye Olde first 9 26(c) Fire Monitoring System - Historic Houses $18,120 $18,120 Community Preservation Act ( cashcontract allowance for Munroe in future 10 26(d) Buclmman Tavern Boiler $10,685 $10,685 Community Preservation Act (cash 11 26(e) Comprehensive Cultural Resources Survey $90,000 $90,000 Community Preservation Act (cash final doc in pelf 12 26C) Greeley Village Window Replacement $228,404 $ 228,404 Community Preservation Act (cash 13 1 26(g) East Lexington Library Historic Structures Study $43,000 $43,000 Community Preservation Act (cash 14 26(h) Cary Hall Improvements $ 147, 130 $77,130 Community Preservation Act (cash 15 Feasibility Study $10,000 $10,000 Community Preservation Act (cash 16 Blackout Curtains $8,000 $8,000 Community Preservation Act (cash 17 Stage Extension & Lighting $59,130 $59,130 Community Preservation Act (cash 18 Architectural Concept& Performance Studies $70,000 $0 Community Preservation Act (cash Wait until SPM in 11/07 19 260) Unifying Signage $18,180 pending Community Preservation Act (cash 20 260) Douglas House $300,000 $0 Community Preservation Act (cash contingent on taxes or PILOT 21 26D) West Lexington Greenway Corridor $125,000 $ 125,000 Community Preservation Act (cash 22 260) Muzzey Condominium Architectural Study $53,500 $11,900 Community Preservation Act(cash Contingent on entire study 23 26(m) Administration $25,000 $25,000 Community Preservation Act (cash 24 2527 Land Purchase Ofof Lowell Street unknown Community Preservation Act(cash /bond 2628 Land Purchase Of of Adams Street unknown Community Preservation Act(cash /bond 27 28 29 Recreation $265,000 $265,000 29 29(6) Valley Tennis Court Improvements $130,000 $130,000 Recreation E/F(Debt, 5 years) OR 30 29(a) Center Basketball Court Reconstruction $85,000 $85,000 Tax Levy (cash) OR 31 29(c) Atiseletic Fields $50,000 $50,000 Tax Levy (cash) OR 32 33 31 Municipal Capital $3,936,200 $3,560,700 34 31(a) Lincoln Field Methane $400,000 $400,000 Tax Levy (Debt, 10 years) OR Subjectto DEP approval Detain 35 31(6) Wireless Fire Alarms $142,000 $136,500 Tax Levy (Debt, 5 years) Move $5500 for Munroe to CPA 36 31(c) DPW Equipment $523,300 $523,300 Tax Levy (Debt, 5 years) OR 37 31(d) Woburn Street Reconstruction $120,000 $120,000 Tax Levy (Debt, 5 years) OR 38 31(e) Geographic Information System $195,900 $195,900 Tax Levy ($62,400), Water ($31,200) Wastewater E/F ($102,300) (Debt, 5years) How many OFF s' 39 1 40 41 31(5 Storm Drain Improvements $460,000 42 Storm Drains $160,000 $160,000 Tax Levy (Debt, 10 years) OR 43 Lake Street Reconstruction FIVE +Construction) $300,000 $40,000 Tax Levy (Debt, 10 years) $40H D/E only 44 31(g) Sidewalk Improvements $100,000 $100,000 Tax Levy Debt, 5 years) OR 45 31(h) Central Business District Sidewalks $175,000 $175,000 Tax Levy (Debt, 5 years) OR 46 310) Bikeway Repair/Repaving $175,000 $175,000 Tax Levy (Debt, 5 years) OR 47 310) Building Envelope $150,000 $75,000 48 Woman s showers, LED Main Station $35,000 $35,000 Tax Levy (cash) OR 49 ADA $75,000 Tax Levy (cash) Need details 50 Miscellaneous $40,000 $40,000 Tax Levy (cash) 51 31(k) Munroe Art Center Fire Alarms $35,000 $0 Tax Levy (cash) 5.0 against should be CPA 52 310) Dam Inspection $30,000 $30,000 Tax Levy (cash) OR contingent on MA approval of proposal 53 31(m) Traffic Mitigation $50,000 $50,000 54 31(n) Street Improvements $1,200,000 $1,200,000 Ch. 9DTax Levy (cash) OR 55 31(o) Nstar Parking Lot $50,000 $50,000 Parking Meter Fund OR 56 31(p) Replace Engine $80,000 $80,000 Tax Levy (cash) OR 57 Hydrant Replacement $50,000 $50,000 Tax Levy ($25,000 cash), Water HE ($25,000) OR 58 59 6032 Water Distribution Improvements $1,800,000 $1,800,000 Water ED (Debt, 10 years) OR 61 62 33 Wastewater E/F Capital $1,300,000 $1,300,000 63 Wastewater System Improvements $1,200,000 $1,200,000 Wastewater E/F(1) DO, 10 years) OR 64 Pump Station Upgrades $100,000 $100,000 Wastewater E/F(Debt, 5 years) OR 65 66 34 School Capital $4,545,000 $3,695,000 67 34(a) Classroom FF&E(Systemwide) $275,000 $50,000 Tax Levy (Debt, 5 years) $50H -pn 1(2),$225H -pri 3 68 34(6) Interior Finishes (Systemwide) $275,000 $50,000 Tax Levy (Debt, 5 years) $50H -pn 1(2),$225H -pn3 69 34(g) Central Office Relocation and Mothballing $50,000 $50,000 Tax Levy (cash) por t 70 P Demand Ventilation and Controls $45,000 $45,000 pri2(1), ROI 25 y¢, 11 bldgs, 9 l ocs. No reba 71 P Steam Trap Replacement (Dia/Esta/BNBow/Has) $90,000 $90,000 pn 2(1), ROI 1- 15yrs,- 100haps 72 P Renovate Locker Room s DDS) $65,000 $65,000 Tax Levy (cash) por t 73 34(c) RoofReplacement DDS Foreign Lang or Math) $350,000 $0 Tax Levy (Debt, 5 years) pn3 74 34(d) Ventilation, HVAC(LHS Pottery Ran, IT Cc, Foreign Language Lab, kitchen, music room) $175,000 $175,000 Tax Levy (Debt, 5 years) por t 75 76 34(e) Auditorium Repairs $200,000 $200,000 Tax Levy (Debt, 5 years) pn 3(2) 77 340) EnergyEtFci ent Lighting(LHS Gym &Eieldhouse) $65,000 $65,000 pn 1, ROI 33 yrs, rebate -25% 78 P LHS Door & Window ReplacemernEepair $50,000 $50,000 Tax Levy (cash) pn 1(2) 79 P LHS & Estabrook Paving $100,000 $50,000 Tax Levy (cash) pn 4 DHS), pn 1 (Estabrook) 80 34(h) Mechanical Systems, bldgs G,$ I, F $1,300,000 $1,300,000 pn 1(Sq Math, For Lang. Eld Else) 81 34C) Lockers (Castings) $110,000 $110,000 Tax Levy (Debt, 5 years) por t 82 3ELD Clarke End of Life HVAC/Energy Conservati on $710,000 $710,000 Ppri2(1)- R0195yrs 83 34(m) Insulation(Bndge Bowman,Hastings) $250,000 $250,000 Ppri2(1)- ROD 15yrs 84 34(k)P Estabrook HEAD Deferred Mont $35,000 $35,000 por t 85 340) School Technology $400,000 $400,000 Tax Levy (Debt, 5 years) por t 86 8735 Senior Center Design /Conceptual Study 88 8936 DPW Facility Debt Exclusion (20 years) 90 91 12 Transfer Banes Property (White House) to Selectmen 9238 Rescind Prior Borrowing Authorizations 93 39(b) Establish and Appropriate to Specified Stabilization Funds Hidden MEtigaron) 94 9540 Appropriate to Stabilization Fund 96 43 Appropriate for Authorized Capital Im ro ment Original Target (adjusted): Less organizational revenues /savings New Target: $ 630,000 (325,000) $ 305,000 Department Item Original Item Budget Possible Reduction Possible Revenue Increase Category* Community Devel. Sealer of Weights & Measures 11,863 6,800 2 Community Devel. Microfilm Fee Increase 2,600 12,000 5 DPW Increase Street Opening /Occ. Fees 10,160 5,000 5 DPW Charge Parks OT to Fanners Mkt 4,300 4,300 5 DPW Compact Fluorescent Str.lights (energy) 288,741 20,000 2 DPW Vehicle Replacement (cut 2) 87,000 43,500 4 DPW Streetlight OT 20,500 5,000 1 DPW Streetlight Contracted Maintenance 57,000 2,000 1 DPW Highway Supt. Salary Savings 66,000 3,000 3 DPW Disposal of Catch Basin Material 30,000 6,000 2 DPW Non - emergency OT 40,000 5,450 1 DPW Custodian Savings -new hire 38,800 6,000 3 Finance Department Expense Budgets 242,695 6,000 3 Fire Fire System Reg /False Alarm Bills - 15,000 5 Fire S.A.F.E. Program General OT 7,500 1 Fire Prevention Seminars & Dues 2,000 2,000 3 Fire EMS Contractual Services 33,000 5,000 2 Fire Suppression Supplies 31,500 1,300 3 Fire EMS Supplies 39,546 5,000 3 Fire Non - contractual Call -backs General OT 5,000 3 Fire Suppression Contractual /Equipment 27,739 3,000 4 Fire EMS Small Capital 12,500 8,000 4 Library Trustees will vote 2/7/07 2,131,584 42,600 TBD Police Increase Traffic Fines $35 to $60 24,000 5 Police Increase False Alarm Fines $50 to $100 10,000 5 Police Administration Telephone 15,000 4,000 2 Police Administration Seminar Trainers 2,500 1,500 1 Police Patrol Supplies 8,473 1,500 3 Police Police Gasoline 61,612 2,000 3 or 4 Police Training Overtime PIR 23,500 14,500 4 Social Services Increase Day Care Fees Reduces $30K GF to $15K 15,000 5 Town Clerk Increase Dog License Fees 22,000 8,000 5 Town Manager Misc. Boards /Committees 8,755 4,050 3 Town Manager Small /Office Equipment 20,000 1,000 3 Total potential reductions Percent of total 211,700 93,300 $ 305,000 69.4% 30.6% *Categories: 1= Service reductions, 2= Program savings, 3 - Budget flexibility reduction, 4= Deferrals; 5 - Revenue/fee inc. X: \2008Budget\Potential Reductions and alternatives 2.5.2007 final 2/27/2007 Department Item Original Item Budget Possible Reduction Possible Revenue Increase Category* Community Devel. Alternate Inspectors PIR 18,325 10,000 Selectmen's Office 4 DPW Vehicle Replacement (cut 1) 87,000 21,750 1,294,810 4 Finance Comptroller Professional Services 25,000 10,000 9,610 4 Fire EMS Contractual Services 33,000 10,000 8,000 2 Selectmen's Office Legal Expenses 350,000 10,000 2.21% 4 Town Manager Professional Development 49,000 11,000 Library 4 42,632 Total alternative reductions 2.00% 72,750 8,849,565 176,991 Potential Reductions as Percent of Department Budgets Department Total Budget 2 %Target Item Total % Town Manager /ED 882,583 17,652 5,050 0.57% Selectmen's Office 498,896 9,978 - 0.00% Finance 1,294,810 25,896 6,000 0.46% MIS 480,510 9,610 - 0.00% Town Clerk 336,276 6,726 8,000 2.38% Community Devel. 850,631 17,013 18,800 2.21% Planning 216,437 4,329 - 0.00% Library 2,131,584 42,632 42,600 2.00% DPW* 8,849,565 176,991 100,250 1.13% Social Services 687,112 13,742 15,000 2.18% Fire 4,784,010 95,680 51,800 1.08% Police 4,708,122 94,162 57,500 Total $ 25,720,536 $ 514,411 $ 305,000 *DPW GF w/o Trash & Transportation 5,913,087 1.70% X:/2008Budget/Potential Reductions and alternatives 2.5.2007 final 2/27/2007 g Town of Lexington - FY 2008 Budget Schedule & Process Budget Schedule July Aug. Sept. Oct. Nov. Dec. Jan. Feb. March April May June � I To&Vp Manay*eti i1O5 75�zu E3 of 9deearrzrrE Reziezx Fi Tfe;nsnrEim 2006'2007 Significant Dates September 2006 r w" Summit Financial Indicators & Projections September 2Sh February 2007 - Discuss Budget Guidelines & Drivers BOS voted Municipal Budget February 12th November 2006 March 2007 Summit 11 Revenue Model November 19th {Summit IV - Capital, Gap Closing, Scheduling March 1st Municipal Eledior March bf December 2006 * FY POSH Recommended Budget Submitted to Town Meeting March 9H Municipal Budget Workshops with Selectmen December 1d 11 th {p SummitV- RevenuteExpendiWre Revisions &TM Planning(ifneressary) 3rd Week of March Town Meeting Commences March 26th January 2007 Submittal of FY DOW Manager's Recommended Budget to BOS January an April 2007 Submittal of FY DOH Superintendenfs Recommended Budget to SC January 16th Town Meeting April Summit III Revenue Split, Expense Review &Gap Defining January lah F§ Rrd session Financial adicies can be discussed at Town Meeting April Oh BOS- Public Hearings on Budget Late January School Committee- Public Hearings on Budget Late January July 200 Start of FY FOOD July 1, 2170/ Note: Al tines & deadlines subject to change and revision. 5