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Home My WebLink AboutFY 2006 Appropriated Budget ®e r._.... .. .. . r L e yf 4DTown of Lexington Organizational Chart Residents/Citizens of Lexington Town Ed Board of School Selectmen Committee Library Educational Trustees Programs Cary Memorial Library Legal TownCoCounsel Manager Community Public Culture& Social Community General Services Safety Recreation Services Development Government Engineering Combined Library Council on Inspections Selectmen's Dispatch Aging Office Equipment, Conservation Highway and Manager's Drains Police Recreation Veterans Historic Services Office Public Fire Districts Town Grounds Social Committees Services Public Health Environmental Animal Control Finance Services Board of Town Clerk Building Appeals Maintenance I Management Planning Information Transportation Systems Water Enterprise Sewer Enterprise FY 2006 Appropriated Budget May 2, 2005 The Government Finance Officers Association of the United States and Canada(GFOA) has presented an award <x of D istinguished Presentation to the Town of Lexington,Massachusetts for its annual * `� budgetforthef cal yearbeginningJuly 1, 2002 ` In order to receive this award, a governmental unit mustpublish a budget n document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. I:: ..:: n This award is valid for a period of one year only. We believe our current budget continues to conform to program +� requirements, and we are submitting it to r € : GFOA to determine its eligibility for another award. Table of Contents The budget document outlines the Town's financial plan to match the services desired by the community with the resources available to provide those services. This document details how the amounts recommended by the Town Manager and Board of Selectmen and appropriated by Town Meeting will be matched to the functions of town government. Both the operating and capital budgets are contained in this document. The effective period of this budget is from July 1, 2005 to June 30, 2006. Budget Message The Budget Message is a letter to the Board of Selectmen from the Town Manager in support of the enclosed budget recommendations. The letter provides an overview of the operating and capital budget, identifies significant budget issues, and explains the Town Manager's rationale for budget recommendations. Section I: How-To-Read the FY 2006 Budget How-To-Read The FY 2006 Budget provides a convenient guide to the organization of and information in the FY 2006 Appropriated Budget. Section II: Budget Overview The Budget Overview contains a narrative description of the budget process. In addition, the Budget Overview contains several summary tables which display expenditure and revenue history,proposed appropriations for the coming fiscal year, and three-year expenditure and revenue projections. Description of Budget Process II-1 FY2006 Summary Graphs 11-2 1 Summary of Expenditures, Appropriations, and Revenues II-3 Program Summary II-4 Summary by Object II-1 Three-Year Projections II-9 Section III: Revenues and Fund Accounting The Revenue section contains a narrative description of revenue sources followed by a series of tables that display a detailed summary of revenues and fund balances. Description of Revenues III-1 Revenue Summary 111-6 Appropriations by Fund 111-1 Summary of Town Fund Balances — FY2OO4 Actuals 111-8 Statement of Revenues, Expenditures & Fund Balances — Special Revenue 111-9 Basis of Accounting and Basis of Budgeting 111-12 Section IV: Capital Investment The Capital Improvement Section offers detail and descriptions about the Town's capital investment policies and practices. Capital Investment Overview IV-I FY2OO6 — FY2O1O Capital Improvement Plan Overview IV-2 Section V: Debt The Debt Section offers detail and descriptions about the Town's debt management policies and practices. Debt Management Overview V-I Debt Service Schedule V-4 Section VI: Program 1000: Education 1000 Education Program VI-I 1100 Lexington Public Schools VI-3 1200 Regional School VI-1 Section VII: Program 2000: Shared Expenses 2000 Shared Expenses VII-I 2100 Employee Benefits VII-3 2110 Contributory Retirement VII-5 2120 Non-Contributory Retirement VII-6 2130 Insurance VII-1 2140 Unemployment Benefits VII-8 2150 Police & Fire Medical VII-9 2200 Debt Service All-11 2210 Payment of Funded Debt VII-13 2 2220 Interest on Funded Debt VII-14 2230 Temporary Borrowing VII-15 2240 Exempt Debt VII-I6 2300 Operating Articles VII-17 2310 Reserve Fund VII-19 2320 Municipal Salary Adjustments VII-20 2400 Organizational Expenses VII-21 2410 Municipal Services and Expenses VII-23 2420 Wide Area Network VII-24 2430 Community Access VII-25 Section VIII: Program 3000: Community Services 3000 Community Services VIII-I 3100 DPW Oversight VIII-3 3110 DPW Administration VIII-1 3120 Engineering VIII-8 3130 Street Lighting VIII-9 3140 Parking Operations VIII-10 3200 Highway VIII-11 3210 Highway Maintenance VIII-13 3220 Road Machinery VIII-14 3230 Snow Removal VIII-15 3300 Public Grounds VIII-17 3310 Park Division VIII-21 3320 Forestry VIII-22 3330 Cemetery VIII-23 3400 Environmental Services VIII-25 3410 Refuse Collection VIII-29 3420 Recycling VIII-30 3430 Refuse Disposal VIII-31 3500 Building Maintenance VIII-33 3510 Building Maintenance VIII-35 3600 Transportation VIII-37 3610 Lexpress VIII-39 3700 Water Enterprise VIII-41 3710 Water Operating Expenses VIII-43 3720 Water Regional Charges VIII-44 3800 Sewer Enterprise VIII-45 3810 Sewer Operating Expenses VIII-47 3820 Sewer Regional Charges VIII-48 3 Section IX: Program 4000: Public Safety 4000 Public Safety IX-1 4100 Law Enforcement IX-3 4110 Police Administration IX-9 4120 Patrol and Enforcement IX-10 4130 Parking Meter Maintenance Ix-11 4140 Investigation/Prevention IX-12 4150 Combined Dispatch IX-13 4200 Fire Services IX-15 4210 Fire Administration IX-17 4220 Fire Prevention IX-18 4230 Fire Suppression Ix-19 4240 Emergency Medical Services IX-20 Section X: Program 5000: Culture and Recreation 5000 Culture and Recreation X-1 5100 Cary Memorial Library X-3 5110 General Services X-1 5120 Adult Library X-8 5130 Children's Library X-9 5140 Branch Library X-10 5200 Recreation X-11 5210 Recreation Activities X-15 5220 Pine Meadows Golf Course X-I6 Section XI: Program 6000: Social Services 6000 Social Services XI-1 6100 Council on Aging XI -3 6110 Administration XI -1 6120 Nutrition XI -8 6130 Community Programs XI -9 6150 Adult Day Care XI -10 6200 Social Services XI -11 6210 Human Services & Veterans Administration XI -13 6220 Services for Youth XI -14 6230 Support Services XI -15 6240 Developmentally Disabled XI -I6 4 Section XII: Program 7000: Community Development 7000 Community Development XII-I 7100 Office of Community Development XII-3 7110 Building Inspections XII-1 7120 Regulatory Support XII-8 7130 Conservation XII-9 7140 Public Health XII-10 7150 Animal Control XII-11 7200 Planning XII-13 7210 Planning XII-17 7300 Economic Development XII-19 Section XIII: Program 8000: General Government 8000 General Government XIII-I 8100 Board of Selectmen XIII-3 8110 Board of Selectmen Administration XIII-5 8120 Legal XIII-6 8130 Town Report XIII-1 8200 Town Manager XIII-9 8210 Organizational Direction and Administration XIII-13 8220 Human Resources XIII-15 8300 Town Committees XIII-17 8310 Appropriations Committee XIII-19 8320 Miscellaneous Boards and Committees XIII-20 8330 Public Celebrations Committee XIII-21 8400 Finance XIII-23 8410 Comptroller XIII-27 8420 Revenue XIII-28 8430 Assessor XIII-29 8500 Town Clerk XIII-31 8510 Town Clerk Administration XIII-35 8520 Board of Registrars XIII-36 8530 Elections XIII-37 8540 Records Management XIII-38 8600 Management Information Systems XIII-39 8610 MIS Administration XIII-43 8620 Web Site Development XIII-44 5 Section XIV: Program 9000: Capital Budget 9000 Capital Budget XIV-1 9100 Education XIV-3 9200 Shared Expenses XIV-27 9300 Community Services XIV-29 9400 Public Safety XIV-41 9500 Culture and Recreation XIV-49 9600 Social Services XIV-59 9700 Community Development XIV-63 9800 General Government XIV-65 Section XV: Appendices Fiscal Policies A-I Personal Services Data B-I Lexington Community Profile C-1 Compilation of Budget Law D-1 Glossary E-1 6 Budget Message g M 17T5 P Town of Lexington a� �` ; Town Manager's Office MRILI9" N Linda Crew Vine, Acting Town Manager Tel: (781) 862-0500 x276 Fax: (781) 861-2921 May 2, 2005 Board of Selectmen Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 Dear Board Members: I am pleased to submit in accordance with the Selectmen Town Manager Act the Appropriated Budget for fiscal year 2006. The Appropriated budget includes funds for the operation and maintenance of the school and municipal government as well as a five-year projection of capital improvements. The proposed budget includes expenditures of $130,617,313 balanced by non-tax levy FY zoos Revenue Breakdown revenues totaling $36,554,737, an estimated water/ Recreation (non-exempt) tax levy of $89,119,263, and an Sewer enterprise exempt debt service of $4,943,313. The debt enterprise 1.3% 11.8% service is exempt from the limitations of Proposition 2 '/2 and is shown within the budget State Aid as a revenue and expenditure offset. The 6.2% Enterprise Funds (Water, Sewer and L Recceipeip ts Recreation) will decrease by (423,914) or Property 7.5% 2.5%. The tax levy will increase by $3,943,809 Tax Available or 3.87% $94,062,576 or 71.9% of all revenue 71.9% Funds used to fund town services is raised via 1.2% property tax. The FY 2006 Appropriated Budget increases overall by $4,876,498 or 3.88% over FY 2005. Revenue from sources other than the real estate tax can be identified in four broad categories: enterprise, state aid, local receipts and available funds. Enterprise fund revenues directly offset enterprise expenditures. State aid, local receipts and available funds are pooled together with revenue generated from the real estate tax to fund most municipal appropriations. Budget Process Lexington's budget in recent years has been developed through a highly collaborative and public process that engages the Selectmen, the School Committee, the financial committees, the Town 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSETTS 02420 and School staff, and the public. This year's process began with the Selectmen's Goal Setting meeting in September. From there, two interrelated processes began which built the budget. Municipal and school department heads developed and reviewed their budget requests internally during October, November and early December. This culminated at meetings of the Board of Selectmen starting in December and lasting through late January. Budget Development Process Goal Setting-Staff Development-Board of Selectmen Deliberation Collaboration _ Town Meeting FY 2006 Goal Setting-Staff Development-School Committee Deliberation Budget July 1 January 1 June 30 Simultaneously, a series of working budget collaboration group meetings took place between November and early February. At these meetings,the boards and the financial committees discussed budget issues and provided policy guidance to the Town and School staff in finalizing the budget recommendations. The goal was to produce a Town Manager's Recommended Budget document that has the support of the Board of Selectmen,the School Committee,the Appropriation Committee, and the Capital Expenditures Committee. This was achieved on February 9, 2005. Town Meeting received this document in advance of Town Meeting, and approved it on May 2, 2005. Budget Goals While working through the internal and external development processes, the FY 2006 Appropraited Budget was created consistent with a series of recent and long- standing Board of Selectmen goals. They are as follows: 1. To submit a budget that complies with the statutory limitations of Proposition 2 1/2; 2. To submit a budget that continues to build cash reserves in order to insure financial stability; 3. To restore staffing levels in general government; 4. To maintain a minimum investment in the town's building and enterprise assets; 5. To make a clear, concise and comprehensive presentation of all proposed capital expenditures; 6. To continue previous years efforts to respond positively to Moody's Investor's "negative outlook". Budget Assumptions In addition to the long-standing goals, the FY 2006 Appropriated Budget was also created with a series of assumptions. They are: 1. 2 1/2%real estate tax revenue increases generating $2,146,689; Town of Lexington 2006 Appropriated Budget Page 2 of 5 Budget Message May 2, 2005 2. $1,105,000 in new growth; 3. Local Receipts budgeted at 95% of FY 2004 actual collections; 4. No use of free cash to balance the budget; 5. Projected 9% increase in health benefit plans; 6. No increase in state aid; 7. 100%funding of all direct and indirect water and sewer appropriations through user fees. 8. A $500,000 in-lieu of tax payment transfer from the Water Fund, $250,000 from the Sewer Fund to the General Fund. 9. 100%funding of all direct and some indirect recreation appropriations through user fees. Challenges The FY 2006 Appropriated Budget is a major accomplishment in light of the recent financial history of the Town. It maintains services while using no free cash, or reduction of services. It restores several essential positions in key municipal functions that were diminished to previous years financial difficulties. Even in light of these important accomplishments, Lexington continues to face significant financial challenges. Moody's Investors Service in January 2005 affirmed the Aaa rating and maintained the negative outlook on the town. The Aaa rating and outlook were based on the town's diminished reserves, transition in senior management, successful operating override, strong tax base and a manageable debt position. We recognize future challenges include building of cash reserves starting with the commitment to review and reaffirm the cash reserve policy. The community began serious discussions on reserve policies almost a decade ago. The Board voted and Town Meeting supported the establishment of a reserve policy in 1997. A ten-year plan or strategy was adopted by the Board so as to accumulate free cash of 5% of the tax levy at the end of that 10-year period. This policy has been violated numerous times, and as a result the Town only has 3.2% of the general fund as undesignated reserves at the current time. Free cash in FY 2004 totaled only $2.3 million or 2.4% of the general fund at that time. The lack of reserves places Lexington in a strained financial position and assumes many unnecessary risks. The FY 2006 budget attempts to address concerns from the rating agency and build financial flexibility back into the budget. The FY 2006 budget achieves two very important goals: it places $603,647 into the stabilization fund (which raises the grand total to over $1.5 million) and uses no free cash. The surest way to safeguard the restoration of reserves is not to withdraw from the limited reserves the Town has. Town of Lexington 2006 Appropriated Budget Page 3 of 5 Budget Message May 2, 2005 In addition to the cash reserve policy the Board of Selectmen have committed to review all the fiscal policies of the town for the coming year including the Capital, Cash Capital, Debt Exclusion, Enterprise Funds, and Stabilization Fund Policies. Commitment to Education The Lexington Public School System has enjoyed an extraordinary, supportive relationship with the parents, leaders, and citizens of the Town. Administrators and staff are dedicated to efficiently using all available resources to achieve our goal of helping each child to learn, to grow, and to be a strong member of the school and larger community. The FY 2006 Appropriated Budget accomplishes this by maintaining the following priorities: 1. Ensure the Safety and Health ofAll Children • Prioritize health and safety by replacing broken intercom/communication systems,repairing facilities and replacing broken equipment and lighting. • Improve and maintain healthy working and learning facilities. 2. Emphasize Curriculum and Instruction • Maintain current instructional programming, class sizes, and teaming. • Emphasize teaching and learning through continued improvements to professional development, including the articulation and continuation of curriculum development, and the integration of new staff into schools' cultures. • Continue to gather data in order to evaluate effectiveness and improve all curriculum areas and instructional practices for all students and specific populations. • Maintain access to curriculum in order to meet graduation requirements. • Fulfill requirements of Individual Education Plans. 3. Maintain the Infrastructure within which Teaching and Learning Take Place • Maintain assistant principals and curriculum coordination and support. • Continue to assess and evaluate our technology infrastructure given the increased reliance upon this medium for instructional administrative purposes. • Develop administrative procedures and practices that are consistent and predictable. • Develop an integrated instructional and informational technology organizational structure. Lexington's educational practices emanate from and support our long-standing core values of individuality and diversity, continuous improvement, and shared responsibility. This budget maintains and reinforces those practices. Commitment to Municipal Government The FY 2006 Appropriated Budget provides relief in the way of increased staffing levels particularly in the general government category. We are slowly building back from the 21% decrease in staffing levels that resulted from the failed override in FY 2004. The appropriated budget includes restoration and addition of nine FTEs in the municipal operations: • Property Inspector to inspect and categorize property for state mandated valuations and capture new growth in the tax levy, • Commercial Appraiser to appraise and assess commercial properties within Lexington, • Department Clerk to carry out the administrative functions of the Fire Department, Town of Lexington 2006 Appropriated Budget Page 4 of 5 Budget Message May 2, 2005 • Dispatcher to provide second dispatch on overnight shift in order to improve management of critical public safety incidents, • Cemetery Employee to properly maintain all four cemeteries, • Water & Sewer Analyst to oversee billing, herring, collections activities and analyze and estimate costs and revenues associated with water/ sewer function, • Library Technicians two part time positions to improve customer service in Adult and Children's Services • Public Health Nurse to provide essential community nursing services and proactive programs especially for seniors and other vulnerable population, • Administrative Assistant to allow Town Clerk's Office to complete statutory responsibilities and respond to public requests. Staffing levels in the Staffing History municipal organization Full-Time Town Employees even with the addition of 300 these positions are still zso lower than in Fiscal Year zao 272 2003. The additions for 270 FY 2006 do not alleviate zso zsz all of the problems and 250 difficulties, but they fix zao critical needs stemming 230 FY2003 Fvzooa Fvzoos Fvzoos from the last several years of financial —IF Including enterprise Excluding enterprise difficulty. I would be remiss if I also did not thank the municipal staff for their service over the past several years. Staff has responded to these reductions by creating innovative way in which to maintain service delivery and meet the needs of Lexington. They have delivered these services while maintaining the highest level of professionalism and commitment to public service. Conclusion The collaborative budget process strengthens and reaffirms the democratic process in Lexington. It allows staff and policy makers to step back and evaluate from a holistic viewpoint, and allows citizens to participate in the political decisions that most impact their daily lives. I want to thank you all for your guidance, support and care that you gave throughout this process. Singling out individuals to thank them diminishes what clearly was a team effort. I am proud to submit this budget to Town Meeting and to the citizens of Lexington. My appreciation to staff and to you as community leaders for a job well done. Sincerely, Linda Crew Vine Acting Town Manager Town of Lexington 2006 Appropriated Budget Page 5 of 5 Budget Message May 2, 2005 How To Read The FY 2006 Appropriated Budget The FY 2006 Appropriated Budget contains resources are shown in detail on these pages, estimated expenditures and revenues for all down to the specific object code of expenditure departments,committees and functions that are and fund source of revenue. On the next several funded by property taxes or fees for services that the pages, a list of the goals, objectives and Town charges for various services. This document performance measures for each subprogram is details actual expenditures for fiscal year 2004, provided. A further explanation of performance adjusted appropriation figures for the current fiscal measures is provided for later in this section. year(Fiscal Year 2005)and projected revenues and • White pages are element pages. These are the expenditures for the next fiscal year(Fiscal Year building blocks of the budget. They provide 2006). There are three categories of funds:the information about the service provided, General Fund,Enterprise Funds and Special accomplishments of the previous year, Revenue Funds. Balance sheets for each fund are important budget issues and staffing levels. provided in the Revenue section of the budget. Appropriated revenues and expenses for the element are also included. The Budget is arranged into several major sections: The FY 2006 Appropriated Budget is a programmatic budget. The budget is arranged into • Overview - An overview section containing programs for the purpose of identifying and summary information on revenues, describing the various functions of town expenditures, capital, debt and the budget government in broad terms. The Town of message Lexington budget has nine programs: • Programs- The program section, containing detailed information on each program, sub- • Program 1000—Education(Lexington program and element for each service the Town Public Schools) of Lexington provides; and • Program 2000—Shared Expenses • Appendix - The appendix, which provides (Benefits,Debt service, Organizational general information on the Town staffing Expenses) levels, information on the community, • Program 3000—Community Services information on the proposed override, a (DPW, Transportation, Water and Sewer glossary and the index. Utilities) • Program 4000—Public Safety(Police, The budget utilizes four different colors of pages: Fire) • Program 5000—Culture and Recreation • Blue pages are covers. They mark the (Cary Memorial Library, Recreation) beginning of major sections of the budgets such • Program 6000—Social Services (Council as the Overview,the Debt Management section on Aging, Social Services) and Programs. • Program 7000—Community • Green pages show programs. Each green Development(Inspections, Conservation, page has a summary of the program, a listing of Planning,Econ. Dev.) the subprograms, and the amount appropriated • Program 8000—General Government for each subprogram on the front of the page, (Board of Selectmen, Town Manager, and the organizational chart for all of the Town Clerk, Town Committees,Finance, departments included within the program. MIS -Management Information Systems) • Yellow pages describe subprograms. The first • Program 9000—Capital Budget(Capital yellow page has a summary of the subprogram, Improvements &Expenses) a listing of the elements contained within the subprogram and the amount appropriated for each element in detail. Expenditures and FY 2006 Appropriated Budget 1 - 1 How to Read the Budget Each Program, subprogram and element page looks similar. Program, Sub- program Subpp.,apm DPW O,er,i bt Element: 3110 Ww Adminishrntion Town of Lexutan 2"Appropriated Budget or DESCRIPTION OF SERVICES: Element DPW Administration staff direct me department's activities,prepare budgets,monitor expenditures,develop bid specifications for DPWprocurement Name and add respond tocusens'Concerns and complaints Management also schedules work assignment,evaluates work performance,monitors attendance, sick leave and vacation time,and participates in the contact negotiation process The administrative division supervises Contracts for services relating Number to curbside refuse and recycling collectrons,the regional Minuteman Household Hazardous ProdudsQHd1P)Facility event,Cathode Ray TubeIm recycling snow plowing traffic signal maintenance,hatticHreet sign constuctron and repair street hie/eosswalk painting rtam drain cleaning and transportation services These Contract are awarded through a competitive bidding process.FI GELIGIETs• Staff responded to numerous resident questrons and comments regarding the implementation and Cessation ofthe Pay As You ThrowDAYT) Highlights • lh early Dartdevelopedaddmana dme freimbursln dents for me value Ffunused PAYT f dbalrel labeler managed processo gresl tags and Staff assisted me Superintendent ofEnv vonmental Services with trash and recycling information and education • Staff cwtuddestoberesp Fusible for the administrative support and record management for me MHHP Committee • Staff helped reorganize He dep artrment add took on additional duties due to me loss of positrons through me failed IF ernde,early retirement initiative,and general turnover BUDGET ISSUES: • The reduction ofine Management Analyst positron or part time has primarily been felt internally,as me Management Analyst has taken on fewer Budget duties within the department and Organization.This has increased me reryonsibilities chalked members ofine department,especially with regard to budget creatron.The O nagementAnelyct also provides counter and phone Customer service and ads as daft support on several citrzen Issues committees The reduc onN no.has impeded me level ofsnpportmat can be provided to those ruddiness and committees • The Manager of Operations positron was combined with me Highway Superintendent positron and funded throw He Highway Department This has impeded the level of strategic planning priced management,and other functions done by me Manager of Operations in me past The Staaffing reryonsibilitres will now have to be shared between me Dwedwr and me Highway Superintendent Levels STAFFING: 1 Director 1 Office Manager/Executive Secretary 2 Department Amount Clerks 1Office Manager/Transportation Coordinator 1 P cHmne Management Analyst FY2005 FY 2006 Redo FY 2006 Element Tota6 FY2004 EVended Approprsoul Request FY 2006 Roo Appropriated Subprogram Compensation $336,/14 $3nso0 $]as,o]0 $]as,o]0 $3a5,036 or element Benefits 0 0 0 0 0 Expenses vso3 3g3so 3g3so 30,250 3g3s0 listing— TuRn pumped Espouses $368,217 $387,758 $315,276 $315,276 $315,276 three year general Fund $109905 $91,379 $118,897 $118,841 $118,89] collection Enternse Funds 171,"740 196,379 196,379 196,379 196,379 directed Funding 100,000 100,000 0 0 0 Appropr soul Resources $381,645 $387,758 $315,276 $315,276 $315,276 Summary of Performance Measures measures the quantity of calls received,but does not describe the quality of the assistance provided What are performance measures? the dispatcher or how quickly the emergency was resolved. Performance measurement is a management tool for determining how well a program is Efficiency Measures—Efficiency measures accomplishing its mission, goals and objectives indicate how well resources are being used. through the delivery of its services. A performance Efficiency indicators measure the cost, either in measure identifies what will be measured to terms of dollars or personnel hours per unit of monitor accomplishment of objectives and output or outcome. Efficiency measures indicate progress toward goals. The Town of Lexington how well resources are being used. This type of utilizes three different kinds of performance measure is focused on productivity and/or cost- measures: workload or output measures, efficiency effectiveness. Using the dispatch example, measures and outcome measures. dividing the number of calls received by dispatchers by the number of full-time employees Workload/Output Measures—Workload is one form of efficiency measure. indicators report the quantity or volume of products and services provided by the program without regard to quality. An example of this is shown on the next page. The number of 911 calls received by dispatch is a workload measure—it FY 2006 Appropriated Budget 1 -2 How to Read the Budget Outcome Measures/Effectiveness—Outcome the intended purpose. Therefore,not all of the indicators measure the results and measures in this category reflect end outcomes in accomplishments of the program or service and of themselves. provided. Outcome indicators can be defined as measures of the quality of the program outputs (for In the case of dispatch, the desired outcome is to example, responsiveness, timeliness, compliance, make sure that the call for help is answered by accuracy and customer satisfaction). Outcome dispatch without transfer to another agency. The indicators can also be defined as measuring the goal for this measure to make sure that all calls are degree to which programs accomplish their answered by dispatch. In the last three years,the mission. Outcome measures should be important police has met this goal except for one call. to the customers and/or the public. Some outcome measures reflect intermediate steps to achieving Subprogram Goal of Subprogram COMBINED DISPATCH Maintain a co unications'center staffed by proficient and responsive dispatchers GOAL: providing intake, assessment and dissemination of information and resources to comprehensively meet the police, fire and medical services needs of the community. OBJECTIVES To have 100%of 911 calls answered professionally at the dispatch center before transfer to a back up agency. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of 911 calls received Workload 5,077 4,815 4,652 4,700 4,700 Number of 911 calls answered per FTE Efficiency 634.6 601 581 671 600 Number of 911 calls answered before transfer to Outcome back-up agency 100% 100% 99.4% 99% 99% Measure Type of Measure Five-Year Trend Performance measures such as the one shown increasingly being used by the Town of Lexington and above for dispatch follow a similar design municipalities throughout the country to evaluate the throughout the budget. Goals that describe the quality and quantity of services provided. Performance departments' main tasks are broken up into measures are included in the budget to show how objectives. All objectives are easily found by departments perform the tasks they are assigned to do, looking for the ► symbol. Particular objectives how efficiently they use resources, and what services are then are broken into performance measures. need improvement. Why Performance Measures? Lexington 2020 Vision: Guide to the Future The Town of Lexington strives to provide the highest quality of services at the lowest possible burden to its In 1998,Lexington 2020 Vision was launched as taxpayers and citizens. Performance measures are a town-wide effort to empower and engage FY 2006 Appropriated Budget 1 -3 How to Read the Budget residents to help determine what the town will and practices is shown in Section XV: be like in the year 2020. The process is a Appendices. comprehensive, long- • Subprogram Sheets: New to the budget FVINGTO�I range, public visioning this year is a detailed breakout of the I✓, !� N and planning effort. requested expenditures and resources for 2 ! o Since Spring 2001, town each subprogram and department. It is VISION I 0 I and school staff has hoped that providing this level of detail at 1 1 Y begun integrating the the subprogram level — the same level that 2020 Goals and Actions Town Meeting appropriates resources at — into their annual planning efforts. One of the will aid policymakers and taxpayers alike central planning efforts undertaken each year is see where resources are spent and what the preparation of the annual budget. resources are used to fund programs. Adjacent to selective objectives a 2020 symbol, such as the one shown at right, will appear. This symbol means that the particular budgetary objective shown addresses a Appropriated action or is aligned with a goal in 2020 Vision. Although the particular goal within 2020 Vision is not identified, the idea is to make citizens aware of the connection between Lexington's long-range vision and the short- term objectives within the budget. For more information on Lexington 2020 Vision, including a detailed report on the progress of the plan, please contact the Town Manager's Office at (781) 862-0500 ext. 276 or go online to http://ci.lexington.ma.us. New for the FY 2006 Appropriated Budget The FY 2006 Appropriated Budget continues Lexington's tradition of providing the most accurate and detailed financial information about town services to its citizens. In addition to sections on programs, subprograms and elements, several sections have been revised for added clarity and transparency. They include: • Increased Descriptions: Previously unlabeled charts & diagrams now have textual explanations attached. • Full Costs: In an attempt to better capture the entire scope of services provided by the Town of Lexington, five programs have been added into the budget this year that were previously left out. These include: the new Community Access Fund, the DPW Revolving Fund, Lexpress, the Adult Day Care program and the Liberty Ride Revolving Fund. • Fiscal Policies: A consolidated list of Lexington's fiscal and budgetary policies FY 2006 Appropriated Budget 1 -4 How to Read the Budget Section II : Budget Overview Town of Lexington - FY 2006 Budget Schedule & Process Implement Adopted Budget(ongoing) Establish Goals and Priorities Development:of Budget Requests Department: Presentation of Requests To Selectmen Town Boards&Comm.:Review and Discussion Finance : :dommittees: Consider Budget : Document: Town Meeting Discussion and Adoption of Budget. July Aug. Sept. Oct. Nov. Dec. Jan. Feb. March April May June p. 2004',2005 11 Significant Dates in the FY 2006 Budget Process September 2004 February 2005 Board of Selectmen Goal Setting Session September 22 Public Hearings on Municipal Budget Februrary 7,15 Public Hearings on School Budget Februrary 8,15 November 2004 Town Boards&Committees Summit lV-Gap Closing, February9 Town Boards&Committees Summit I-Credit Rating November 17 Revenue Allocation&Capital Planning Discussion,Revenue Estimates,Budget Process Planning,Reserves March 2005 Commencement of 2004 Town Meeting March 28 December 2004 Presentation of Education Budgetto School Committee December 14 April 2005 Presentation of Departmental Budget Requests to Board December 13,15 Begin Discussion of 2005 Budget at Town Meeting Mid April of Selectmen May 2005 January 2005 Approval of FY 2005 Appropriated Budget May2 Presentation of Departmental Budget Requests to Board January 10,12,18,24 of Selectmen July 2005 Public Hearings on School Budget January 11,18,25 Commencement of 2005 Budget July 1 Town Boards&Committees Summit 11-Budget Process January 19 Update Town Boards&Committees Summit III-Revenue January 26 Estimates,Gap Identification,Service Options Budget Overview The Town of Lexington operates under state statutes Manager's Office. and the Town Charter as amended to establish the Selectmen-Town Manager form of government. The Prior to the first session of the annual Town Meeting, legislative body of Lexington is a representative Town all Lexington households are mailed a copy of the Meeting comprised of approximately 200 elected Town Warrant containing a draft of all financial and Town Meeting Members. Town Meeting has the sole non-financial articles to be considered by Town authority to appropriate funds for the operating budget Meeting. Generally,the annual Town Meeting begins and capital projects. Lexington's annual budget is in March with meetings held on weekday evenings. initially proposed by the Town Manager,reviewed and Town Meeting considers the Recommended Budget recommended by the Board of Selectmen,and finally and the recommendations of the Selectmen, adopted by Town Meeting action. Specific Appropriation Committee, and Capital Expenditures requirements and responsibilities of the budget process Committee and votes on final appropriation amounts are identified in the Compilation of Budget Law after making any amendments it deems appropriate-- appendix. within the constraints of Proposition 2 %and balanced budget requirements. The precise timing of the Budget Process&Development process varies somewhat from year to year. The figure Lexington's budget in recent years has been developed on the proceeding page depicts the process for FY through a highly collaborative and public process that 2006 budget development. engages the Selectmen,the School Committee,the financial committees,the Town and School staff, and Only Town Meeting can amend the budget after the public. Town department heads review their adoption. Typically,the adopted budget is amended at budget requests at meetings of the Board of Selectmen the next Town Meeting. Three articles within the starting in November. Feedback from citizens as well warrant are generally utilized: as the Board can thus be taken into consideration in • 'Supplementary Appropnations for Current Fiscal preparing the Town Manager's proposals. The School Year'—This is an annual article to permit Committee reviews and adopts its requested budget in adjustments to current fiscal year expenditures. a similar public process. The Town Manager reviews • `Prior Year's Unpaid Bills'—This is an annual budget requests and makes recommendations for all article to request funds to pay bills received after Town programs, including the total budget for the the close of the fiscal year in which the goods Schools. were received or the services performed,and for which no money was encumbered. At a series of working summit meetings the boards and . 'Supplementary Appropnahons forAuthorized the financial committees discuss budget issues and Capital lmprwementProjects'—This is an annual provide policy guidance to the Town and School staff article to request funds for capital improvement in finalizing the budget recommendations. The goal is project expenditures that exceed the level of to produce a Town Manager's Recommended Budget appropriation. document that has the support of the Board of Selectmen,the School Committee,the Appropriation If it is necessary to amend the budget after adoption Committee, and the Capital Expenditures Committee. prior to the next Annual Town Meeting, a special A month before Town Meeting discusses financial Town Meeting must be called. articles,this budget is distributed to Town Meeting members and the finance committees; it is also available to citizens at the Library and the Town FY 2006 Appropriated Budget II - 1 Budget Overview FY 2006 Appropriated Budget Operating Budget-$121,238,603(sans exempt debt, capital& charges) Municipal Benefits Education 4% ($4,487,302) Compensation 38% ($47,204,681) Municipal Expenses 7% ($8,598,834) Municipal Compensation 15% ($19,019,465) Enterprise Operating 13% ($15,187,127) Debt Service (Excludes Exempt) 3% ($3,490,750) Regional Vocational School 1% ($887,667) Education Benefits Education Expenses 9% ($10,387,000) 10% ($11,975,887) Lexington Public Schools: FY 2006 Municpal Operating: FY 2006 Recommended Budget-$69,567,568 Recommended Budget-$50,783,368 Recreation Supplies& Cary Memorial Enterprise Community Equipment Utilities Library 3h Development 2% Services 2% 4% 4h Social Services Transportation General 1% 4% 3% Government Shared Benefits SPED Tuition 5% Expenses 15% 4% Water 26% Enterprise 13% .......................... Salaries DPW General Sewer 68% Fund Public Safety Enterprise 15% 17% 14% Town Departments $ 50,783,368 Total Education (LPS+$887,667 Minuteman) $ 70,455,235 Operating Expenses $121,238,603 Exempt Debt $ 5,043,313 Articles& Capital $ 1,836,647 Charges&Overlay $ 2,498,750 Total Expenditures $ 130,617,313 FY 2006 Appropriated Budget II-2 Section 11: Overview Summary of Expenditures, Appropriations, & Revenues This spreadsheet summaries all revenues and expenditures for the Town of Lexington.Expenditures are shown first.All expenses related to the municipal operations,including newly issued capital and debt attributable to municipal projects is fisted first.Next,operating and debt expenditures related to education operations,including that attributable to the Regional Vocational School,is shown.Third,The Town's enterprise funds,which include Water,Sewer and Recreation operations,and new capital appropriations are shown.Finally,any miscellaneous charges the Town incurs through the Commonwealth,money set aside for the assessor's overlay and supplemental appropriations are shown. Offsetting those expenditures are a series of revenues.These include State Aid,Local Receipts,Available Funds(Parking and Cemetery revenues), Enterprise revenues and the property tax.More detail concerning the Town's revenues is provided in Section III:Revenues and Fund Accounting. '. Expenditures FY2003 <.FY2004 FY2005 FY 2006 FY 2006 Expended expended Appropriated Requested; Appropriated Municipal Operating $ 31,636,536 $ 28,103,731 $ 31,341,169 $ 33,752,373 $ 33,806,434 Articles and Capitals $ 1,074,500 $ 887,570 $ 500,000 $ 765,000 $ 765,000 Municipal Exempt Debt $ 490,200 $ 786,575 $ 771,013 $ 771,013 Stabilization Fund $ 807,322 $ 500,000 $ 603,647 Total Municipal General Fund $ 32,711,036 $ 29,481,501 $ 33,435,066 $ 35,788,386 $ 35,946,094 Public Schools $ 61,490,887 $ 62,900,663 $ 66,357,468 $ 69,476,005 $ 69,567,568 School Capital t $ 185,000 $ 125,000 $ - $ 305,000 $ 305,000 School Exempt Debt $ 1,567,988 $ 3,699,138 $ 4,538,510 $ 4,172,300 $ 4,172,300 Regional Vocational School' $ 843,566 $ 901,431 $ 928,474 $ 856,328 $ 887,667 Total Education $ 64,087,441 $ 67,626,232 $ 71,824,452 $ 74,809,633 $ 74,932,535 Water Enterprise Fund° $ 5,899,376 $ 6,077,177 $ 6,554,170 $ 7,236,090 $ 7,241,092 Sewer Enterprise Fund° $ 8,414,765 $ 7,970,634 $ 8,132,322 $ 8,152,693 $ 8,157,585 Recreation Enterprise Fund° $ 1,342,288 $ 1,443,673 $ 1,614,355 $ 1,678,257 $ 1,678,257 Enterprise Articles $ 853,000 $ 710,000 $ 1,280,000 $ 80,000 $ 80,000 Total Enterprise $ 16,509,429 $ 16,201,484 $ 17,580,847 $ 17,147,040 $ 17,156,934 Total Appropriations/Expenditures $ 113,307,906 $ 113,309,217 $ 122,840,365 $ 127,745,059 $ 128,035,563 Prior Year Supplemental $ 50,000 $ 83,000 $ 83,000 Appropriations Prior Year Deficits&Judgments $ 601,532 $ 719,147 Intergovt Charges,Offsets& $ 2,466,679 $ 2,328,681 $ 2,900,000 $ 2,498,750 $ 2,498,750 Assessors Overlay Total Expenditures $116,426,117 i $116,357,045 $125,740,365 $1307326,809 i$1307617,313 Revenue FY 2003, FY 2004 FY 2005 FY 2006 FY 2006 Actual'. Actual Appropriated Requested'. Appropriated State Aid $ 9,626,097 $ 7,894,598 $ 7,950,556 $ 8,059,161 $ 8,059,161 Local Receipts $ 9,722,316 $ 8,978,316 $ 9,333,423 $ 9,740,512 $ 9,697,576 Available Funds $ 3,557,418 $ 943,551 $ 375,000 $ 1,616,943 $ 1,641,066 Enterprise Revenue $ 16,509,429 $ 17,335,546 $ 17,580,847 $ 17,147,040 $ 17,156,934 Non-Tax Levy Revenue $ 39,415,260 $ 35,152,011 $ 35,239,826 $ 36,563,656 $ 36,554,737 Previous Year Levy $ 71,101,282 $ 74,230,931 $ 78,000,157 $ 85,575,454 $ 85,867,574 Allowable 2 1/2%Inc. $ 1,777,532 $ 1,855,773 $ 1,950,957 $ 2,139,386 $ 2,146,689 Allowable New Construction $ 1,350,048 $ 1,915,573 $ 1,000,000 $ 1,105,000 $ 1,105,000 Override $ 4,224,340 $ $ Tax Levy Limit $ 74,228,862 $ 78,002,277 $ 85,175,454 $ 88,819,840 $ 89,119,263 Actual Tax Levy(w/out Debt Excl.)s $ 74,227,931 $ 78,000,157 PAYT Tax Levy Reduction Debt Exclusion $ 1,567,988 $ 4,189,338 $ 5,325,085 $ 4,943,313 $ 4,943,313 Total Revenues $115,211,179 $117,341,506 $125,740,365 $130,326,809 j$130,617,313 Budget Deficit/Surplus 1,214,938 984,461 0 0 0 Notes r Town Operating consists of gross a ppropriated/expended less direct and indirect enterprise funding.All In levydebt service also is included. 1 Amount for capital includes only money for cash capital and roads. This does not reflect total capital requests-all capital requests total over$5 million. 3 By M G.L.Ch.71 Sec.34 requires most recent request of the regional school be placed within the budget It is likely that this number will change. Enterprise Funds consist of Operating Appropriation/Expenditu res,M WRA,Pine Meadows golf course operations and indirect costs. 5 In FY 2002,the Actual Tax Levy(w/out Debt Exclusion)is$70 316,565 after factoring in the PALL Reduction of$747,000. FY 2006 Appropriated Budget II-3 Section 11:Overview Program Summary This spreadsheet presents the appropriated budget by program.Information is provided for each major program or subprogram, and then divided by personal services and expenses. It is similar is design and order to the summary provided in the Annual Town Meeting Warrant recieved by citizens every Februrary and voted by Town Meeting annually in late spring.Detailed information on each program,subprogram and element can be found in Sections VI FY'.2003 FY 2004 FY 2005 FY 2006 FY 2006 FY 2006 Program Expended ', Expended ', Appropriated requested ', Recommended Appropriated 1000 Education 1100 Lexington Public Schools $ 61,490,887 $ 62,900,663 $ 66,357,468 $ 70,120,351 $ 69,476,005 $ 69,567,568 1200 Regional Schools $ 843,566 $ 901,431 $ 928,474 $ 856,325 $ 856,328 $ 887,667 Total Education $ 62,334,453 $ 63,802,094 $ 67,285,942 $ 70,976,676 $ 70,332,333 $ 70,455,235 2000 Shared Expenses 2100 Employee Benefits Contributory Retirement 2,721,766 $ 1,540,558 $ 3,015,532 $ 3,284,215 $ 3,284,215 $ 3,284,215 Non-Contributory Retirement 103,431 $ 85,901 $ 85,000 $ 68,000 $ 68,000 $ 68,000 General Insurance 4,789,485 $ 4,601,747 $ 4,804,653 $ 5,256,245 $ 5,256,245 $ 5,256,245 7,614,682 $ 6,228,206 $ 7,905,185 $ 8,608,460 $ 8,608,460 $ 8,608,460 2200 Debt Service Payment on Funded Debt 2,185,000 $ 3,253,000 $ 3,441,000 $ 2,760,000 $ 2,760,000 $ 2,760,000 Interest on Funded Debt 292,933 $ 547,954 $ 553,670 $ 450,750 $ 450,750 $ 450,750 Temporary Borrowing 475,000 $ 234,166 $ 242,512 $ 280,000 $ 280,000 $ 280,000 Exempt Debt 1,567,988 $ 4,280,558 $ 5,425,085 $ 5,043,313 $ 5,043,313 $ 5,043,313 4,520,921 $ 8,315,678 $ 9,662,267 $ 8,534,063 $ 8,534,063 $ 8,534,063 2300 Operating Articles Reserve Fund 150,000 $ - $ 150,000 $ 150,000 $ 150,000 $ 150,000 Municipal Salary Adjustment 327,668 $ - $ 50,000 $ 437,780 $ 417,780 $ 417,780 477,668 $ - $ 200,000 $ 587,780 $ 567,780 $ 567,780 2400 Organizational Expenses Municipal Services and Expenses Personal Services 42,083 $ 41,569 $ 33,976 $ 33,976 $ 33,976 $ 33,976 Expenses 94,589 $ 88,442 $ 102,400 $ 502,400 $ 502,400 $ 502,400 136,672 $ 130,011 $ 136,376 $ 536,376 $ 536,376 $ 536,376 Total Shared Expenses $ 12,749,943 $ 14,673,895 $ 17,903,828 $ 18,266,679 $ 18,246,679 $ 18,246,679 3000 Community Services 3100 DPW General Fund 3500 Personal Services 3,568,589 $ 3,041,139 $ 2,801,758 $ 2,881,428 $ 2,982,243 $ 2,982,243 Expenses 4,743,478 $ 4,006,403 $ 4,020,096 $ 4,143,058 $ 4,362,055 $ 4,434,930 3700 Water Enterprise 4,631,433 $ 5,240,049 $ 5,717,042 $ 6,369,973 $ 6,369,973 $ 6,369,973 3800 Sewer Enterprise 7,571,822 $ 7,221,566 $ 7,383,253 $ 7,335,897 $ 7,335,897 $ 7,335,787 20,515,322 $ 19,509,157 $ 19,922,149 $ 20,730,356 $ 21,050,168 $ 21,122,933 3600 Transportation Personal Services 64,261 $ 65,184 $ 67,040 $ 67,040 $ 67,040 Expenses 279,308 $ 225,844 $ 420,527 $ 397,384 $ 420,527 343,569 $ - $ 291,028 $ 487,567 $ 464,424 $ 487,567 Total Community Services $ 20,858,891 $ 19,509,157 $ 20,213,177 $ 21,217,923 $ 21,514,592 $ 21,610,500 FY 2006 Appropriated Budget II-4 Section 11: Overview FY'.2003 FY 2004 FY 2005 FY 2006 FY 2006 FY 2006 Program Expended Expended Appropriated Requested Recommended Appropriated 4000 Public Safety 4100 Law Enforcement Personal Services 3,873,316 $ 3,359,273 $ 3,855,631 $ 3,974,171 $ 3,974,171 $ 3,974,171 Expenses 405,790 $ 414,934 $ 415,140 $ 428,547 $ 428,547 $ 428,547 4,279,106 $ 3,774,207 $ 4,270,771 $ 4,402,718 $ 4,402,718 $ 4,402,718 4200 Fire Services Personal Services 3,505,567 $ 3,142,526 $ 3,571,007 $ 3,708,450 $ 3,708,450 $ 3,708,450 Expenses 462,235 $ 381,134 $ 432,289 $ 446,393 $ 426,393 $ 426,393 3,967,802 $ 3,523,660 $ 4,003,296 $ 4,154,843 $ 4,134,843 $ 4,134,843 Total Public Safety $ 8,246,908 $ 7,297,867 $ 8,274,067 $ 8,557,561 $ 8,537,561 $ 8,537,561 5000 Culture and Recreation 5100 Cary Memorial Library Personal Services 1,530,513 $ 1,289,479 $ 1,400,313 $ 1,487,209 $ 1,487,209 $ 1,487,209 Expenses 259,393 $ 247,523 $ 276,859 $ 304,753 $ 304,753 $ 304,753 1,789,906 $ 1,537,002 $ 1,677,172 $ 1,791,962 $ 1,791,962 $ 1,791,962 5200 Recreation Enterprise Personal Services 450,633 $ 461,607 $ 517,795 $ 534,828 $ 534,828 $ 534,828 Expenses 803,167 $ 785,066 $ 899,560 $ 946,429 $ 946,429 $ 946,429 5200 Recreation Enterprise 1,253,800 $ 1,246,673 $ 1,417,355 $ 1,481,257 $ 1,481,257 $ 1,481,257 Total Culture and Recreation $ 3,043,706 $ 2,783,675 $ 3,094,527 $ 3,273,219 $ 3,273,219 $ 3,273,219 6000 Social Services 6100 Council on Aging Personal Services 149,188 $ 118,449 $ 110,374 $ 147,440 $ 215,392 $ 215,392 Expenses 176,464 $ 137,611 $ 103,662 $ 156,061 $ 194,636 $ 194,636 325,652 $ 256,060 $ 214,036 $ 303,501 $ 410,028 $ 410,028 6200 Human Services Veterans Admin &Benefits Personal Services 30,091 $ 28,903 $ 30,091 $ 35,864 $ 33,841 $ 33,841 Expenses 24,963 $ 16,511 $ 23,381 $ 23,381 $ 23,381 $ 23,381 Services for Youth 72,557 $ - $ 45,000 $ 45,411 $ 45,411 $ 45,411 Support Services $ 60,584 $ 70,335 $ 30,663 $ 30,663 $ 30,663 Developmentally Disabled 18,873 $ - $ 14,839 $ 14,839 $ 14,839 $ 14,839 146,484 $ 105,998 $ 183,646 $ 150,158 $ 148,135 $ 148,135 Total Social Services $ 472,136 $ 362,058 $ 397,682 $ 453,659 $ 558,163 $ 558,163 7000 Community Development 7100 Office of Comm. Development Personal Services 608,457 $ 513,442 $ 576,477 $ 657,913 $ 621,432 $ 621,432 Expenses 58,272 $ 35,734 $ 58,360 $ 58,812 $ 58,812 $ 58,812 666,729 $ 549,176 $ 634,837 $ 716,725 $ 680,244 $ 680,244 FY 2006 Appropriated Budget II-5 Section 11: Overview FY'.2003 FY 2004 FY 2005 FY 2006 FY 2006 FY 2006 Program Expended Expended Appropriated Requested Recommended Appropriated 7200 Planning Personal Services 191,032 $ 178,487 $ 184,497 $ 187,207 $ 187,207 $ 187,207 Expenses 38,172 $ 6,340 $ 8,450 $ 8,450 $ 8,450 $ 8,450 229,204 $ 184,827 $ 192,947 $ 195,657 $ 195,657 $ 195,657 7300 Economic Development Personal Services 78,859 20,490 6,000 6,000 45,411 35,432 Expenses 74,984 47,702 - - 121,663 89,689 153,843 68,192 6,000 6,000 167,074 125,121 Total Community Development $ 1,049,776 $ 802,195 $ 833,784 $ 918,382 $ 1,042,975 $ 1,001,022 8000 General Government 8100 Board of Selectmen Board of Selectmen Admin. Personal Services 80,086 $ 47,339 $ 61,983 $ 62,681 $ 62,681 $ 62,681 Expenses 60,288 $ 67,523 $ 69,150 $ 69,150 $ 69,150 $ 69,150 Legal 322,785 $ 350,392 $ 225,000 $ 350,000 $ 350,000 $ 350,000 Town Report 6,000 $ 6,000 $ 6,000 $ 6,500 $ 6,500 $ 6,500 469,159 $ 471,254 $ 362,133 $ 488,331 $ 488,331 $ 488,331 8200 Town Manager Personal Services 349,748 $ 340,495 $ 352,103 $ 352,640 $ 352,640 $ 352,640 Expenses 11,494 $ 11,960 $ 14,667 $ 14,667 $ 14,667 $ 14,667 361,242 $ 352,455 $ 366,770 $ 367,307 $ 367,307 $ 367,307 8300 Town Committees Financial Committees 470 $ 1,000 $ 1,000 $ 1,500 $ 1,500 $ 1,500 Misc. Boards and Committees 5,140 $ 8,435 $ 8,755 $ 8,755 $ 8,755 $ 8,755 Public Celebrations Committee 23,936 $ 23,411 $ 25,000 $ 25,000 $ 25,000 $ 25,000 29,546 $ 32,846 $ 34,755 $ 35,255 $ 35,255 $ 35,255 8400 Finance Personal Services 826,329 $ 709,103 $ 658,902 $ 830,011 $ 830,011 $ 840,011 Expenses 230,379 $ 226,462 $ 221,700 $ 226,700 $ 226,700 $ 226,700 1,056,708 $ 935,565 $ 880,602 $ 1,056,711 $ 1,056,711 $ 1,066,711 8500 Town Clerk Personal Services 171,775 $ 135,160 $ 126,446 $ 184,042 $ 184,042 $ 184,042 Expenses 36,384 $ 27,277 $ 30,425 $ 30,900 $ 30,900 $ 30,900 Elections Personal Services 63,430 $ 55,995 $ 64,240 $ 25,975 $ 23,975 $ 23,975 Elections Expenses 25,398 $ 29,423 $ 28,700 $ 21,125 $ 21,125 $ 21,125 296,987 $ 247,855 $ 249,811 $ 262,042 $ 260,042 $ 260,042 8600 Management Information Systems Personal Services 160,388 $ 166,432 $ 165,065 $ 177,637 $ 177,637 $ 177,637 Expenses 192,737 $ 140,520 $ 190,900 $ 204,254 $ 204,254 $ 204,254 353,125 $ 306,952 $ 355,965 $ 381,891 $ 381,891 $ 381,891 Total General Government $ 2,566,767 $ 2,346,927 $ 2,250,036 $ 2,591,537 $ 2,589,537 $ 2,599,537 Total Operating $ 111,322,580 $ 111,577,868 $ 120,253,043 $ 126,255,636 $ 126,095,059 $ 126,281,916 Reconciliations-all functions Total Operating $ 126,095,059 $ 126,281,916 Total Capital/Reserves $ 1,733,000 $ 1,836,647 Total Misc.Charges(Assessor's Overlay/State Charges) $ 2,498,750 $ 2,498,750 Total Deficits/Prior Bills $ - $ - Total FY 2006 Recommended Budget $ 130,326,809 $ 130,617,313 FY 2006 Appropriated Budget II-6 Section 11: Overview Summary by Object Code This spreadsheet shows each of the major functions of the Town of the budget in detail-Education,Municipal, Enterprise,Capital/Reserves and Miscellaneous Charges. Wherever possible these functions are subdivided into compensation,benefits and expenses. Within each subdivision are category types of expenses(Le. contractual services, equipment,utilities,etc.). FY 2004 Actuals FY 2005 Budget FY 2006 Appropriated Diff. 06-05 % Education Summary Compensation ,. Administration $ 2,785,365 $ 2,970,921 $ 3,096,013 $ 125,092 4.21% Curriculum and Instruction $ 36,738,947 $ 37,392,456 $ 38,961,346 $ 1,568,890 4.20% Nurses and Secretaries $ 2,258,052 $ 2,257,045 $ 2,362,698 $ 105,653 4.68% Operations and Maintenance $ 2,801,881 $ 2,946,121 $ 2,784,624 $ (161,497) -5.48% Total $ 44,584,245 $ 45,566,543 $ 47,204,681 $ 1,638,138 3.60% Benefits Medicare $ 511,814 $ 509,336 $ 560,000 $ 50,664 9.95% Medical Insurance $ 7,895,252 $ 8,565,364 $ 9,410,000 $ 844,636 9.86% Dental Insurance $ 401,000 $ 461,150 $ 400,000 $ (61,150) -13.26% Life Insurance $ 14,880 $ 17,112 $ 17,000 $ (112) -0.65% Total $ 8,822,946 $ 9,552,962 $ 10,387,000 $ 834,038 8.73% Expenses Administrative $ 717,245 $ 661,720 $ 748,745 $ 87,025 13.15% Instructional $ 1,661,211 $ 2,134,674 $ 2,193,022 $ 58,348 2.73% Special Education Tuition $ 2,624,832 $ 3,215,489 $ 3,048,000 $ (167,489) -5.21% Support Services $ 1,565,058 $ 1,963,970 $ 1,989,500 $ 25,530 1.30% Maintenance and Operations $ 2,764,837 $ 3,152,398 $ 3,858,908 $ 706,510 22.41% Equipment $ 47,080 $ 109,712 $ 137,712 $ 28,000 25.52% Total $ 9,380,263 $ 11,237,963 $ 11,975,887 $ 737,924 6.57% Sub-total-Lexington Public Schools $ 62,787,454 $ 66,357,468 $ 69,567,568 $ 3,210,100 4.84% Minuteman Regional Tech $ 901,431 $ 928,474 $ 887,667 $ (40,807) -4.40% Education.Summary $ s63,688,885 $ 67,285,942 $ 70,455,235 $ 3,16%293 4,71% Municipal Summary(sans Enterprise)-By Object Code Compensation Regular Wages $ 11,706,635 $ 12,095,438 $ 13,225,548 $ 1,130,110 9.34% Other Compensation $ 512,861 $ 1,080,603 $ 1,047,349 $ (33,254) -3.08% Overtime $ 993,383 $ 1,024,492 $ 1,224,353 $ 199,861 19.51% Worker's Compensation $ 87,292 $ 100,000 $ 100,000 $ - 0.00% Unemployment $ 199,362 $ 58,849 $ 70,000 $ 11,151 18.95% Contributory Retirement $ 1,540,558 $ 3,015,532 $ 3,284,215 $ 268,683 8.91% Non-Contributory Retirement $ 85,901 $ 85,000 $ 68,000 $ (17,000) -20.00% Total $ 15,125,992 $ 17,459,914 $ 19,019,465 $ 1,559,551 8.93% Benefits Medicare $ 146,567 $ 190,000 $ 190,000 $ - 0.00% Medical Insurance $ 3,365,288 $ 3,695,081 $ 4,092,347 $ 397,266 10.75% Dental Insurance $ 163,116 $ 179,428 $ 195,577 $ 16,149 9.00% Life Insurance $ 4,959 $ 9,378 $ 9,378 $ - 0.00% Total $ 3,679,930 $ 4,073,887 $ 4,487,302 $ 413,415 10.15% FY 2006 Appropriated Budget II-7 Section 11: Overview FY 2004 Actuals FY 2005 Budget FY 2006 Appropriated Diff. 06-05 % Municipal Summary(sans Enterprise)-By Object Code(con't) Expenses „ Contractual Services $ 4,897,081 $ 5,057,790 $ 6,201,161 $ 1,143,371 22.61% Professional Services $ 44,368 $ 27,400 $ 27,400 $ - 0.00% Tuition and Training $ 44,074 $ 70,000 $ 70,000 $ - 0.00% Utilities $ 575,409 $ 687,681 $ 772,496 $ 84,815 12.33% Supplies and Materials $ 1,145,351 $ 1,162,108 $ 1,271,190 $ 109,082 9.39% Equipment $ 171,411 $ 248,404 $ 256,588 $ 8,184 3.29% Long-TermDebt-Principal $ 5,193,000 $ 6,488,040 $ 6,080,000 $ (408,040) -6.29% Long-Term Debt-Interest $ 1,964,692 $ 2,007,895 $ 1,814,063 $ (193,832) -9.65% Interest on Temporary Loans $ 1,157,986 $ 1,166,332 $ 640,000 $ (526,332) -45.13% Total $ 15,193,372 $ 16,915,650 $ 17,132,897 $ 217,247 1.28% Total Municipal 33,999,294: 38,449,451 40,639,664 2,190,213 5.70%', Enterprise Summary-By Object Code Compensation Regular Wages $ 1,057,668 $ 1,134,959 $ 1,144,612 $ 9,653 0.85% Other Compensation $ 10,200 $ 12,750 $ 12,100 $ (650) -5.10% Overtime $ 190,857 $ 165,076 $ 165,076 $ - 0.00% Total $ 1,258,725 $ 1,312,785 $ 1,321,788 $ 9,003 0.69% Expenses Contractual Services $ 1,601,202 $ 1,553,955 $ 1,638,967 $ 85,012 5.47% MWRA $ 8,011,682 $ 9,067,098 $ 10,050,721 $ 983,623 10.85% Utilities $ 134,227 $ 141,937 $ 162,137 $ 20,200 14.23% Supplies and Materials $ 157,999 $ 281,104 $ 281,704 $ 600 0.21% Equipment $ - $ 99,141 $ 80,856 $ (18,285) -18.44% Depreciation $ 1,065,517 $ 1,102,000 $ 1,120,997 $ 18,997 1.72% Long-Term Debt-Principal $ 1,358,574 $ 808,729 $ 425,396 $ (383,333) -47.40% Long-Term Debt-Interest $ 120,363 $ 150,901 $ 104,451 $ (46,450) -30.78% Total $ 12,449,563 $ 13,204,865 $ 13,865,229 $ 660,364 5.00% Total Enterprise 13,708,288 : 14,517,650 15,187,017 669,367 4.61%', Capital/Reserves(within Budget) Tax-Levy(Cash Capital) $ 185,180 $ - $ 653,000 $ 653,000 Roads(FY 2001 Override) $ 500,000 $ 500,000 $ 500,000 $ - 0.00% Enterprise $ 740,000 $ 1,280,000 $ 80,000 $ (1,200,000) -93.75% Stabilization Fund Contribution $ 111,142 $ 807,322 $ 603,647 $ (203,675) -25.23% otal Capital/Reserves i 1,536,322 2,587,322 1,936,64 (750,676) a Miscellaneous Charges Assessors Overlay $ 588,572 $ 950,000 $ 500,000 $ (450,000) -47.37% State Charges $ 721,503 $ 650,000 $ 675,750 $ 25,750 3.96% State Offsets $ 1,157,180 $ 1,300,000 $ 1,323,000 $ 23,000 1.77% Total Miscellaneous Charges $ ! 21467,255 i $ 21900,000 $ i 2,498,750 $ i (401,250) -13.84% Reconciliation-All functions Total Education $ 63,688,885 $ 67,285,942 $ 70,455,235 $ 3,169,293 4.71% Total Municipal $ 33,999,294 $ 38,449,451 $ 40,639,664 $ 2,190,213 5.70% Total Enterprise $ 13,708,288 $ 14,517,650 $ 15,187,017 $ 669,367 4.61% Capital/Reserves $ 1,536,322 $ 2,587,322 $ 1,836,647 $ (750,675) -29.01% Overlay&Charges $ 2,467,255 $ 2,900,000 $ 2,498,750 $ (401,250) -13.84% Total Expenses 115,4002044 125,740,365 130,617,313 4,876,948 3.88% FY 2006 Appropriated Budget II-8 Section 11: Overview Three-Year Projections METHODOLOGY Improvements Program for future years,assuming The table on the next pages shows projections of most of the projects are funded with cash rather than total expenditure requirements and revenues for the borrowing. next three years. Projections are calculated in the aggregate,using conservative assumptions,with the Revenue Projections: intention of giving an overall perspective on the On the revenue side, State Aid is projected to be Town's budget situation. The projections are level funded from FY 2007 through FY 2009. Local presented in sequence with the currentyear and three receipts are projected at 90%of the prior fiscal years prior years for comparisons. (FY 2005)budgeted amounts with the addition of new recurring revenue added in the FY 2006 budget. Expense Projections: $725,000 of non-recurring one-time local receipts is In the operating budget,wage projections assume not carried forward in years FY 2007-09.No free settled contracts at 2.5%COLA and between 1.5% cash is assumed to balance any budget.Available (municipal)and 2.0%(school)annual increases for funds consist of all other funds:Parking,Cemetery, steps. Each side also has$250,000 budget for Community Access, and DPW funds. A one-time program improvements and/or growth attributable to $425,000 closeout from the overlay accounts in FY enrollment increases. Benefits are projected to 2006 is not included in FY 2007-09. Enterprise increase around 12%on average for the next three revenues are projected to keep pace with expenditure years. This is a conservative estimate of growth for requirements. costs in an industry that is very volatile and difficult to predict,but has slightly stabilized over the last two Tax levy estimates assume the full 2.5%growth years. Expenses are projected to increase about 3.5% allowable by law and a conservative $1,000,000 per year. This projection is based upon trends that growth in the levy each year FY 2007-09. No take into account continued increases in contractual projection for an operating override is made. services and utilities. RESULTS Capital budget assumptions have been made These projections forecast a sizable gap between the according to the Cash Capital Investment Plan that cost of providing the current level of services and the has been adopted by the Board of Selectmen. revenue that may be generated over the next several General Fund cash capital is projected based on the years. In FY2007,the preliminary gap is projected five-year policy plan. There is no assumption made to be roughly$5.118 million. No projection is made for future debt issuances,even though the Town has for the timing or amount of any future operating roughly$15,000,000 outstanding temporary and overrides or debt exclusions. unissued debt. It is assumed,however,that whatever debt issuance is to be made the debt service costs The Town Manager, School Superintendent,and would stay within the available 5%set-aside for elected boards have discussed strategies for reducing capital projects. This policy is set for review after the projected deficits. The School and Town Town Meeting. leadership staff have pledged to work collaboratively and identify refinements in expenditures and Enterprise articles are projected based on actual revenues. departmental requests in the 5-year Capital FY 2006 Appropriated Budget II-9 Section 11: Overview Budget History and Three-Year Forecast FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 Actual Actual Actual Actual Actual Expenditures Town Wages $11,597,064 $13,068,454 $13,496,604 $14,275,760 $12,173,900 Town Benefits 1,952,636 2,467,168 3,557,810 $4,246,253 3,679,930 Retirement,Workers Comp, Etc. 2,862,345 3,094,358 2,904,936 $3,019,812 1,967,078 Town Expenses(excl.debt) 6,365,258 6,668,943 6,017,657 $7,141,778 6,297,749 Total Town Gen. Fund(less debt) 22,777,303 25,298,923 25,977,007 28,683,603 24,118,657 Public Schools Wages 36,641,456 38,998,899 41,716,051 43,900,810 44,584,245 School Benefits/Medicare 3,857,510 3,940,603 6,068,707 7,258,919 8,822,946 School Expenses 8,559,482 10,142,294 10,362,484 10,331,158 9,380,263 Regional Vocational School 797,604 811,455 787,116 843,566 901,431 Total Education 49,856,052 53,893,251 58,934,358 62,334,453 63,688,885 Existing Debt(Principal,Interest) 3,210,374 3,788,575 3,416,618 2,477,933 3,800,957 Authorized/Unissued and new Debt(Prin., Int.) 0 0 0 0 0 Cash Capital Policy 715,500 321,419 628,723 759,500 296,322 Other Capital 0 500,000 500,000 500,000 500,000 Total Capital and Debt 3,925,874 4,609,994 4,545,341 3,737,433 4,597,279 Temporary Borrowing 106,386 88,630 270,887 475,000 275,000 Existing/Projected Exempt Debt 69,375 950,625 1,708,200 1,567,988 4,289,338 Stablization Fund/Reserves Td.Capital&Debt(Including Exempt Debt) 4,101,635 5,649,249 6,524,428 5,780,421 9,161,617 Water Enterprise 4,856,688 5,115,572 5,297,552 5,899,376 6,077,177 Sewer Enterprise 7,751,713 7,744,433 7,769,308 8,414,765 7,970,634 Recreation Enterprise 1,180,991 1,239,616 1,253,313 1,342,288 1,443,673 Enterprise Articles 610,000 590,000 635,000 853,000 710,000 Total Enterprise 14,399,392 14,689,621 14,955,173 16,509,429 16,201,484 Town Meeting Articles 0 0 50,000 0 0 Supplemental Appropriation 0 0 542,148 50,000 0 Assessments and Offsets 2,905,273 2,924,537 3,088,401 2,094,060 1,878,683 Assessors'Overlay incl.above incl.above incl.above 372,619 588,572 Prior Year Deficits&Judgments 199,059 79,753 384,232 601,532 719,147 Total Suppl,Assmts, Prior Year 3,104,332 3,004,290 4,064,781 3,118,211 3,186,402 Total.{Expenditure{Requirements $94,238714 $102,535,334 $110,455,747'. $116,426,117 $116,357,045 Revenue State Aid $8,528,199 $9,976,815 $10,466,658 $9,626,097 $7,894,598 Local Receipts 9,177,275 10,586,536 10,118,108 9,722,316 8,978,316 Available Funds 2,627,943 1,663,694 2,379,737 3,557,418 943,551 Enterprise Revenue 14,787,907 16,082,362 13,244,521 16,509,429 17,335,546 Non-Tax Levy Revenue 35,121,324 38,309,407 36,209,024 39,415,260 35,152,011 Previous Year Tax Levy 57,904,293 61,322,549 67,831,893 71,101,282 74,230,931 Allowable 21/2%Inc. 1,447,607 1,533,064 1,695,797 1,777,532 1,855,773 Allowable New Constr. 1,970,649 1,535,451 1,573,592 1,350,048 1,915,573 Voter Approved Override 0 3,440,829 0 0 0 Real Est.Tax Levy Limit 61,322,549 67,831,893 71,101,282 74,228,862 78,002,277 Actual Tax Levy(w/out Debt Excl.or PAYT) 61,144,139 67,784,263 71,063,565 74,227,931 78,000,157 PAYT Tax Levy Reduction (747,000) 0 Existing/Projected Debt Exclusion 120,000 950,625 1,708,200 1,567,988 4,189,338 Total Revenues $96,385463 $107,044,295 $108,233,789 115,211,179 $117,341,506'< Budget Deficit/Surplus 2,146,749 4,508,962 (2,221,958) (1,214,938) 984,461 All out year projections are edher School or Town staff estimates and have not been voted on by either the Selectmen or the School CommMee. FY 2006 Appropriated Budget II-10 Section 11: Overview FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 Protection Assumptions Appropriated Appropriated ;Protected Projected Projected $13,147,817 $14,386,239 $15,217,083 $16,081,473 $16,980,763 2.5%COLA, 1.5%step,+$250K add.staff 3,969,387 4,334,380 4,854,505 5,437,046 6,089,492 12%increase in FY 2007-FY2009 3,313,346 3,576,180 3,683,465 3,793,969 3,907,788 3.0%inc. 6,673,438 8,018,885 8,299,546 8,590,030 8,890,681 Base3.5%Inc. 27,103,988 30,315,684 32,054,600 33,902,519 35,868,724 45,566,543 47,204,681 49,602,494 52,109,407 54,730,386 2.5%COLA,2%step,+$250K add.staff 9,552,962 10,387,000 11,633,440 13,029,453 14,592,987 12%increase in FY 2007-FY2009 11,237,963 11,975,887 12,395,043 12,828,870 13,277,880 Base3.5%Inc. 928,474 887,667 914,297 941,726 969,978 3.0%increase in FY2007-FY2009 67,285,942 70,455,235 74,545,274 78,909,456 83,571,230 3,994,670 3,210,750 2,570,797 1,708,883 1,445,054 Based on outstanding debt schedule 0 0 0 570,000 2,677,206 3,704,554 4,137,953 Based on Cash Capital 5%Policy 500,000 500,000 500,000 500,000 500,000 Level Funded at$500,000 4,494,670 4,280,750 5,748,003 5,913,437 6,083,007 242,512 280,000 275,000 275,000 275,000 Level Funded each year 5,325,085 4,943,313 4,366,213 3,839,138 3,558,913 Based on outstanding debt schedule 807,322 603,647 500,000 500,000 500,000 Minimum $500,000 into reserves 10,869,589 10,107,710 10,889,216 10,527,575 10,416,920 based On outstanding debt schedule 6,554,170 7,241,092 7,570,562 7,915,022 8,275,156 Based on Water Enterprise Expense Trends 8,132,321 8,157,585 8,501,835 8,860,613 9,234,530 Based on Sewer Enterprise Expense Trends 1,614,355 1,678,257 1,749,583 1,823,940 1,901,458 Based on Rec.Enterprise Expense Trends 1,280,000 80,000 1,530,000 1,900,000 1,450,000 Based on Capital Improvement Plan 17,580,846 17,156,934 19,351,980 20,499,575 20,861,144 0 0 0 0 0 0 83,000 0 0 0 1,950,000 1,998,750 2,048,719 2,099,937 2,152,435 2.5%increase FY 2007-2009 950,000 500,000 500,000 950,000 500,000 Varies. FY 2008 is a revaluation year. 0 0 0 0 0 2,900,000 2,581,750 2,548,719 3,049,937 2,652,435 i $125,740,365 $130817,313 $139,389,789 $146,889,061 $153,370,453 , $7,950,556 $8,059,161 $8,059,161 $8,059,161 $8,059,161 Level funded at FY 2006 level 9,333,423 9,697,576 8,837,582 8,837,582 8,837,582 Level funded at 90%of FY 2005+recurring added in FY06. 375,000 1,641,066 1,216,066 1,216,066 1,216,066 Level funded at recurring FY 2006 level 17,580,846 17,156,934 19,351,980 20,499,575 20,861,144 Equals Enterprise Expenses 35,239,825 36,554,737 37,464,788 38,612,383 38,973,952 78,000,158 85,867,574 89,119,263 92,347,245 95,655,926 Prev.Yr.Total Tax Levy 1,950,957 2,146,689 2,227,982 2,308,681 2,391,398 2.5%Established by Proposition 2 1/2 1,000,000 1,105,000 1,000,000 1,000,000 1,000,000 Level Funded at$1,000,000 4,224,340 0 0 0 0 No projection made 85,175,455 89,119,263 92,347,245 95,655,926 99,047,324 0 0 0 0 5,325,085 4,943,313 4,366,213 3,839,138 3,558,913 Equals Exempt Debt Expenses i $125,740,365 $130,1517,313 $134,178,246 $138,107„448 $141,580,189 ! , 0 (5,211,542) (8,781,613) (11,790,263) All out year projections are edher School or Town staff estimates and have not been voted on by either the Selectmen or the School CommMee. FY 2006 Appropriated Budget 11-11 Section 11: Overview Section III : Revenues and Fund Accounting Revenues and Fund Accounting Funding for services provided to Lexington residents anticipated to be$112,301,257. Property taxes comes from a variety of sources. The Town strives revenues are the largest source of funding for the to maintain a diversified and stable revenue system Town of Lexington general fund(82.9%-split that will provide shelter from short-run fluctuations 78.5%for tax levy services and 4.4%for debt in any one revenue source and ensure the ability to service on exempt projects),followed by local provide ongoing services. Total budgeted revenue, receipts(8.6%),state aid(7.1%)and available funds regardless of the source,is equal to $130,617,313 in (1.4%). These revenues help support school,police, FY 2006. fire,public works,library,and general governmental services to the community. General Fund The information contained in this section is accounting is done on a modified accrual basis intended to accomplish the following goals: meaning that revenues are recognized when they become measurable or available(cash basis),while • Describe different revenues sources for the expenditures are accounted for in the accounting Town of Lexington; period incurred(accrual basis). • Detail the composition of the general fund; and Composition of the general fund: • Explain the basis for accounting and budgeting for the Town of Lexington; General Fund Breakdown The Town of Lexington draws upon several sources Exempt State Aid for its revenue stream. The major funds are the Debt(Tax 7.1% general fund,water/sewer/recreation enterprise Levy) Local funds, local receipts,state aid and available funds. 4.4% Receipts The Town of Lexington is most heavily reliant upon 8.6% the property tax levy,which is explained in greater detail on the following pages. Enterprise funds are generated through direct fees for service. The Available Funds percentage breakdown of revenues is provided for 1.4% below. Property Tax Descriptions of each revenue category are provided 78 5% below. FY 2006 Revenue Breakdown Water/ Recreation Property Tax Sewer Enterprise Chapter 59, Section 21C,of the Massachusetts Enterprise 1.3% General Laws, a statute commonly known as "Proposition 2%",limits the incremental increase in State Aid property taxes that may be assessed in any town to 6.2% not more than 2'/z%of the previous year's tax levy Local (real estate and personal property)plus new Receipts construction. This level of overall growth Property 7.5°k Tax determines the tax levy limit. Lexington's general 71.9% Available Funds practice has been to raise the property tax levy to the 1.2% limit in accordance with Proposition 2%. A detailed chart showing the previous ten years of levy limits is shown at the beginning of the next page(Figure 1) GENERAL FUND General Fund available resources for FY 2006 are FY 2006 Recommended Budget III- 1 Section III: Revenues and Fund Accounting Figure 1 : Total Tax Levy Limit, FY 1997-2006 Dollars $9Q000 000 $80 000 000 $7Q000 000 $60,000000 N N $50,000000 $40,0 $3Q00000 000000 $20,000000 M ,� r �. n... ti '» $10,000 000 » » va e3 $0 Fiscal 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 Year Two provisions within Proposition 2 % allow the personal property. Each year a tax rate is established citizens of a community to raise revenues outside for both residential and commercial property. The of the tax limitation by popular vote. Town Assessor assesses real estate in order to properly reflect fair market value. In addition to real • An override vote allows a predetermined estate,businesses also pay a personal property tax(at sum of tax revenues to be generated over the commercial rate)based on the value of their and above the normally allowable growth equipment,furniture,fixtures,and inventory used in in the previous year's tax levy limit. This conducting their business. The amount of taxes a sum is then added to the base levy for the property owner pays is determined by multiplying next fiscal year and this becomes a the applicable tax rate by each thousand dollars of permanent addition to the tax levy limit. assessed value. For example,if the tax rate is $10 • A debt exclusion is a specific voter and a property's assessed value is $100,000,the approved bond authorization with a debt property owner will pay$10 times $100,000/1,000, schedule that is funded outside the tax or$1,000. levy limit. These funds are raised and are tracked separate from those subject to the The table below provides a history of the average levy limit. They are not added to the tax residential tax bill(just single family dwellings levy limit for the following fiscal year. which are state class 101),the average residential valuation, and the residential tax rate for the Town of Lexington property owners pay taxes to the Town Lexington. based on the assessed value of their real and/or Figure 2: Average Single-Family Residential Tax Bill: Fiscal Year 1997-2004* 1997 1998 1999** 2000 2001 2002** 2003 2004 Average Bill $4,416.2 $4,541.30 $4,603.81 $4,688.55 $5,171.00 $5,391.84 $5,770.00 $6,429.00 6 Average Value $318,174 $338,146 $359,954 $382,739 $427,000 $478,000 $527,000 $614,000 Tax Rate 13.88 13.43 12.79 12.25 12.11 11.28 10.95 10.47 ''2005t=mtehas wtban c&0albyDOR orsetbyBoardofSelear xpre tim "Note: Thisw saDepzrtmewo(Reiena mwluat tsar. FY 2006 Appropriated Budget III-2 Section III: Revenues and Fund Accounting State Aid The Commonwealth allocates a portion of generated statement,referred to as the cherry sheet, and revenue to municipalities each year for education traditionally printed on cherry colored paper. In and general governmental expenditures. These FY 2006 the Town of Lexington expects to receive payments are derived primarily from the State $8,059,061 in State Aid, approximately the same Lottery and a percentage of State taxes including: as in the last two fiscal years. This amount may personal income, sales and use,and corporate excise continue to change as policymakers continue to tax. The amount of state aid each community will construct the budget at the state level. receive is determined by formula and itemized in a financial Dollars Figure 3: Total State Aid, FY 1997-2006" $12,000,000 $10,000,000 $8,000,000 N N � $6,000,000 N m M. �, M NID m $4,000,000 $2,000,000 yr $0 Fiscal 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 Year *Figure 3 Note:Amount shown for FY 2006 is subject to change throughout FY 2006 as circumstances warrant. Local Receipts Local Receipts are those revenue sources collected forfeitures,motor vehicle excise taxes,hotel/motel by the Town. They include monies collected for the excise taxes and other fees&permits. The ten-year Lexington Public Schools,investments,fines & trend is shown in Figure 4. Figure 4: Total Local Receipts, FY 1997-2006" Dollars $12,000,000 - $10,000,000 $8,000,000 N o v> in $6,000,000 rD m _m N M �. v? N r $4,000,000 vri m o o m VI w m $2,000,000 $0 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 Fiscal Year *Figure 4 Note:Amount shown for FY 2006 includes$9,015,512 of recurring and$1,150,000 of non-recurring revenue. FY 2006 Appropriated Budget III-3 Section III: Revenues and Fund Accounting Local Receipt Categories: significant increase is forecast to occur in FY 2006. Among the drivers are a forecast$100,000 increase in 1. School Revenue ambulance revenues, a$150,000 one-time receipt of Revenue received by Lexington Public Schools from revenues from permits pulled for the Avalon Bay and athletic fees,rental of school facilities,and bus Patriot Partners developments,and a$575,000 one- transportation fees is included in this category. A time receipt of money from the close out of the $50,000 increase is forecast for FY 2006. NESWC stabilization fund. 2. Investment Income In addition,a series of programs previously The Town eams interest on cash invested in short-term maintained off budget are being shown within the securities. The investment goal is to generate revenue, budget for the first time this year. These programs while minimizing risk,and ensure the availability of have corresponding revenues attributable to them cash to meet expenditures. The amount of investment (Lexpress- $158,000 in fares,grants &TDM income is a function of the amount of funds invested mitigation funds and the Adult Day Care- $178,112 in and the interest rate. This is forecast to be slightly fares &grants). These additions total a $336,112 higher in FY 2006. increase in local receipts,but should not be misconstrued as new revenue. 3. Fines&Forfeitures Revenue collected from court fines,penalty charges ENTERPRISE REVENUE for overdue taxes,non-criminal fines,and other minor Enterprise revenues for FY 2006 are anticipated to be property forfeitures,is included in this category. $17,156,933. The Town created enterprise funds for water and sewer operations in 1988. A similar fund 4. Motor Vehicle Excise was established for Recreation services when the All vehicle owners who have their vehicle(s) Town purchased the Pine Meadows Golf Club. registered in the State of Massachusetts pay an annual Enterprise funds are used for activities that are fully motor vehicle excise tax to the city or town in which financed through user charges. Thus,all direct and they reside. The Registry of Motor Vehicles creates a indirect costs of the operation for the water and sewer listing of all vehicles registered in Lexington and the functions, and all direct and most indirect costs of the book value assigned to each vehicle. The Town uses recreation enterprise have been built into the fees/rates this information to bill all owners an annual tax equal charged. The three Enterprise Funds--Recreation, to 2%percent or$25 for each$1,000 of the vehicle's Water and Sewer--are each operated as distinct,self- value. supporting entities. In each case,operating expenses are balanced against revenues generated from user fees 5. Other Excise(Hotel/Motel&Jet Fuel) over the long run. In most cases,capital projects have Lexington hotels and motels charge a 9.7%room tax also been supported by Enterprise revenues with the to guests in accordance with local option legislation. purchase of Pine Meadows Golf Club being the major The Town of Lexington receives 4%of this tax in exception. Budgeting for all Enterprise Funds is done semi-annual installments. Additionally,the State on a GAAP(Generally Accepted Accounting collects revenue from a jet fuel tax. Part of this Principles)or full accrual basis. This means that revenue is re-apportioned to the towns whose property expenditures and revenues are accounted for in the contains airfields. accounting period incurred. 6. Other Fees&Charges Water and Sewer Revenue is received from fees or charges by the Users of sewer and water services provided by the Office of Community Development,Planning Town pay charges depending upon metered water Department,Engineering, and the Department of consumption. Since FY 1988,water and sewer Public Works. Also included in this category are operations have been financially accounted for by the collections from licenses and permits,ambulance fees, Town on an Enterprise Fund basis. Revenue received municipal liens,and building rentals. from charges for sewer and water services is used to fully support the costs of the utility operation, such as This is the one category of local receipts where Massachusetts Water Resources Authority(MWRA) FY 2006 Appropriated Budget III-4 Section III: Revenues and Fund Accounting assessments,debt service obligations,personal service interest earned remains in the fund and is re-invested. costs,and capital projects. Charges for services are Town Meeting established the fund in FY 1998. based on a rate structure corresponding to usage. Charges rise as usage increases. The Board of Historically,the Town of Lexington has used it to Selectmen sets the water and sewer rates to cover fund capital projects. In FY 2001, $123,050 was expenditures. Actual revenues oscillate with the level appropriated to the stabilization fund toward of consumer use,depending on variables such as the replacement of an ambulance. This money was weather. The Town pays the MWRA assessments to appropriated in FY 2002 when the ambulance was supply quality water and dispose of Town sewage. In purchased. In FY 2004, $111,142 was placed in the FY2004,the MWRA water rate was assessed at stabilization fund for the purpose of replacing Fire $1,465.36 per million gallons. Engine 2 sometime in the future. Recreation Recently,the Town of Lexington has used the The Recreation Enterprise Fund includes Pine stabilization fund to rebuild its cash reserves. An Meadows Golf Club,a nine-hole golf course additional $807,322 was added to the fund in FY purchased by the Town in 1988, and town wide 2005,bringing the fund balance to just short of$1 recreational facilities including aquatics and tennis. million. The FY 2006 Recommended budget proposes Users of Town recreational facilities and teams the addition of$500,000 to the stabilization fund in participating in Town sponsored sports pay fees for order to further build reserves. these services. Revenue collected from these fees Article Transfers and Trusts covers providing instructors,coaches, and referees, recreation program management,part of the cost of Projects from previous year Town Meeting article maintaining facilities, as well as some recreation appropriations often have unexpended balances not related capital improvements for revenue-producingrequired once the project is complete. The recreation facilities. unexpended balance becomes available for future Town Meeting appropriation. Trust fund monies will SPECIAL REVENUE FUNDS occasionally be released by the Trustees of Public Trusts to support approved recreation,human services, Special Revenue funds are those funds that have a cemeteries or library programs. specific purpose that is restricted by law. A complete description and listing of those revenues is found on Receipts Reserved for Appropriation page III-9. Revenue received in a fiscal year which was not anticipated and used in setting the tax rate can be set OTHER AVAILABLE REVENUE FUNDS aside and reserved for appropriation by the "Free Cash" appropriating body or revert to the General Fund at The surplus of revenue over expenditures at the end of year end. Revenue received from the sale of real each fiscal year less all outstanding tax receivables is estate can be applied to retire debt service in called unreserved fund balance or"free cash." The accordance with M.G.L.C. 44, S. 63A. "free cash"amount is certified annually by the Department of Revenue as of July 1. Town Meeting In FY 006,a non-recurring may appropriate these funds as a resource for the In FY 2006,a $425,000 closeout from the overlay following fiscal year's operations. A surplus is accounts is budgeted under available funds. generated when actual revenues exceed those REVENUE TABLES&FUND ACCOUNTING estimated and/or expenditures are less than appropriations. The following pages detail the revenue sources for the Town of Lexington. Page III-6 shows the revenue Stabilization Fund summary.Page III-7 shows revenues by fund.Page The Town of Lexington can accumulate resources for III-8 shows fund balances as of the close FY 2003. any necessary purpose through the use of the Finally,page III-9 shows a line-by-line accounting of Stabilization Fund. Any money voted to the all special revenue funds. Finally,the basis of Stabilization Fund remains in the Fund until Town budgeting&accounting is explained in detail on page Meeting appropriates the money, and does not close III-12. out at the end of the fiscal year. In addition,any FY 2006 Appropriated Budget III-5 Section III: Revenues and Fund Accounting Revenue Summary This spreadsheet summarizes all revenues for the Town of Lexington. It is divided into the five major subgroups of revenue for the Town: State Aid, Local Receipts,Available Funds,the Property Tax Levy, and Enterprise Funds. Actual collections are shown for Fiscal Years 2002 through 2004. Projected collections are shown for Fiscal Years 2005 and 2006. FY 2002 FY 2003 FY 2005 FY 2006 FY 2006 Revenues Actual Actual FY 2004 Actual Appropriated Recommended Appropriated State Aid State Aid(Operating) 9,602,681 9,464,610 7,708,779 7,762,860 7,871,465 7,871,465 Additional Lottery Receipts - - - - State Aid(Capital) 863,977 161,487 185,819 187,696 187,696 187,696 Prior Year Overestimates - - - - TotalStateAid $10,466,658 $9,626,097 $7,894,598 $7,950,556 $8,059,161 $8,059,161 Local Receipts PAYT Revenue 713,000 - - - School Revenue 706,552 700,000 867,998 - 874,598 874,598 Investment Income 699,446 600,000 324,131 771,220 307,924 307,924 Fines&Forfeitures 261,414 260,000 250,181 396,111 237,672 237,672 Motor Vehicle Excise Tax 3,782,090 3,900,000 3,543,225 276,318 3,366,064 3,366,064 Other Excise Tax(Hotel/Motel) 428,688 425,000 297,438 3,748,998 282,566 282,566 Other Fees and Charges 3,526,918 4,210,000 3,695,343 396,418 3,760,576 3,875,640 Miscellaneous recurring - - - 3,744,358 336,112 178,112 Miscellaneous non-recurnng 575,000 575,000 Total Local Receipts 10,118,108 10,095,000 8,978,316 9,333,423 9,740,512 9,697,576 Available Funds Free Cash 1,691,923 3,250,000 640,333 - - - Stabilization fund 123,050 - - - - - Parking Meter Revenue 299,566 188,218 188,218 275,000 318,000 322,014 Receipts Reserved for Approp. 165,198 19,200 15,000 - - Other Available Funds 181,183 Article Transfers&Trusts 100,000 100,000 100,000 100,000 100,000 100,000 Revolving Funds Liberty Ride - - - - 161,074 - DPW Revolving - - - - 212,869 212,869 Community Access - - - - 400,000 400,000 Miscellaneous non-recurnng 425,000 425,000 Total Available Funds 2,379,737 3,557,418 943,551 375,000 1,616,943 1,641,066 Tax Levy Previous Year Levy Limit 67,831,893 71,101,282 74,230,931 78,000,157 85,575,454 85,867,574 Allowable 2 1/2%Increase 1,695,797 1,777,532 1,855,773 1,950,957 2,139,386 2,146,689 Allowable New Construction 1,573,592 1,350,048 1,915,573 1,000,000 1,105,000 1,105,000 Voter Approved Override - - - 4,224,340 0 0 Total Tax Levy Limit 71,101,282 74,228,862 78,002,277 85,175,454 88,819,840 89,119,263 Actual Tax Levy(w/out Debt Excl.) 71,063,565 74,227,931 78,000,157 PAYT Tax Levy Reduction (747,000) Total Debt Exclusion 1,708,200 1,567,988 4,189,338 5,325,085 4,943,313 4,943,313 General Fund Revenue Total $ 94,989,268 $ 99,075,365 $ 100,005,960 $ 108,159,518 $ 113,179,769 $ 113,460,380 Enterprise Revenue Water/Sewer Enterprise 11,713,169 14,867,141 15,731,274 15,807,650 15,388,783 15,398,676 Recreation Enterprise 1,531,352 1,642,288 1,604,272 1,773,197 1,758,257 1,758,257 Total Enterprise Revenue 13,244,521 16,509,429 17,335,546 17,580,847 17,147,040 17,156,933 Total Revenues $108,233,789 $115,584,794 $117,341,506 $125,740,365 $130,326,809 $130,617,313 FY 2006 Recommended Budget III -6 Revenue and Fund Accounting FY 2006 Appropriated Budget by Fund This table shows all recommended appropriations by fund.Each program is shown on left,including all operating and capital expenditures. Recommended appropriations by fund are shown on each successive column to the right.New this year are the addition of the revolving funds. On the whole,the FY 2006 budget is up this year by$4,876,498.The general fund is up by$4,516,743.Overall the enterprise funds have lower recommended appropriations this year,led by a$724,737 decrease in the Sewer Enterprise fund request and partially offset by increases of$236,922 in the Water Enterprise fund and$63,902 in the Recreation Enterprise fund.The parking fund recommendation has increased$43,000 this year.New this year in the budget is the addition of revolving funds,adding$612,869 to the total FY 2006 budget. Enterprise Parking Cemetery Revolving PrograMltem General Fund' Misc. TOTAL Water Sewer Recreation Fund Fund Cable DPW 1000:Education $ 70,455,235 $ - $ - $ - $ - $ - $ - $ - $ - $ 70,455,235 2000:Shared Esp. $ 17,410,542 $ 173,129 $ 123,808 $ 122,000 $ - $ - $ 400,000 $ 17,200 $ - $ 18,246,679 3000:Comm. $ 6,373,960 $ 6,823,589 $ 7,789,513 $ 75,000 $ 131,626 $ 100,000 $ - $ 195,669 $ 121,143 $ 21,610,500 Sew. 4000:Pub.Safety $ 8,351,187 $ - $ - $ - $ 186,374 $ - $ - $ - $ - $ 8,537,561 5000:Culture&Recreation $ 1,791,962 $ - $ - $ 1,481,257 $ - $ - $ - $ - $ - $ 3,273,219 6000:Soc.Serv. $ 551,163 $ - $ - $ - $ - $ - $ - $ - $ 7,000 $ 558,163 7000:Comm.Dev. $ 1,001,022 $ - $ - $ - $ - $ - $ - $ - $ - $ 1,001,022 8000:Gen.Gov. $ 2,110,789 $ 244,374 $ 244,374 $ - $ - $ - $ - $ - $ - $ 2,599,537 9000:Capital $ 1,153,000 $ - $ - $ 80,000 $ - $ - $ - $ - $ - $ 1,233,000 Budget Charges/Assessor $ 3,102,397 $ - $ - $ - $ - $ - $ - $ - $ - $ 3,102,397 Overlay/Reserves Total $ 112,301,257 $ 7,241,092 $ 8,157,585 $ 1,758,257 $ 318,000 $ 100,000 $ 400,000 $ 212,869 $ 128,143 $ 130,617,313 'Includes funds from tax levy,local receipts,state aid,and Free Cash. Shown below are graphical depictions of the FY 2006 Appropriated Budget.As shown to the left,the general fund makes up 85.9%of the recommended appropriations.Appropriations by program are shown to the left.54.0%of all expenditures go towards education operating expenses,followed by all public works and water&sewer functions at 16.5%. FY 2006 Appropriated Budget by Fund FY2006 Appropriated Budget by Program Parking Fund Cable DPW 002% 03% 02% Misc. 0.1% 8000.Gen. Cemetery Fund Gov. 9000.Capital 0.1% 7000Rev 2.0% Budget Charges/Asses 6000.Soc.8% 0.9% sorOverlay/ Recreation Serv. Reserves 13% 04% 24% Sewer 000.CuIWre& 62% Recreation 25% 4000 Pub Water Safety 5% 65% ''...General Fund" ''... 86.4°5 3000.Comm ry 16 5% 1000.Education 2000.Shared 530% EXp. 14 0% FY 2006 Appropriated Budget III-7 Revenues and Fund Accounting Summary of Town Fund Balances Combined Summary of Revenues & Expenditures - FY 2004 Actuals This spreadhseet shows beginning and ending fund balances for FY 2004. Beginning balances(as of July 1,2003)are shown on the first line, followed by all revenues received by category(Tax levy,integovernmental revenue/state aid,fees,etc.)on the left-hand side of the page. Expenditures are shown by service category(education,public safety,public works,etc.). FY 2004 actuals are provided because it is the most recent fiscal year for which data is available. General Fund Sewer Water Recreation Special Rev. Capital Trusts Total All Funds Beginning Balances $ 4,505,496 $ 27,567,292 $ 21,517,075 $ 2,268,015 $ 5,377,013 $ 16,860,589 $ 231,057 $ 78,326,539 REVENUES Property Taxes,net $ 81,624519 $ 81,624519 Intergovernmental $ 6,712,487 $ 4,490,828 $ 301,155 $ 2,840 $ 11507310 My&Other Excise Tax $ 3,840,663 $ 3,840,663 Departmental Fees&Charges $ 1,956799 $ 7425,310 $ 7071,271 $ 1560,852 $ 4589,895 $ 3,490,000 $ 4,437 $ 26,098,564 Investment Income $ 344,069 $ 131573 $ 475,642 Special Assessments $ 26,969 $ 26969 In-Lieu Payments $ 1,077611 $ 1,077611 Penalties&Interest $ 206,883 $ 3,844 $ 3,106 $ 4227 $ 218,060 Licenses&Permits $ 1295,080 $ 1295,080 Fines&Forfeits $ 250,181 $ 250,181 Bond Proceeds $ 1,695,000 $ 7106,000 Employee Contributions/Other $ 14 709 300 TOTAL REVENUES: $ 97,335,261 $ 7,429,154 $ 7,074,377 $ 1,565,079 $ 10,775,723 $ 10,897,155 $ 14,848,150 $ 126,414,599 Transfers tom other funds $ 2,156,152 $ 500,000 $ 220,180 $ 111,142 $ 2987474 TOTAL AVAILABLE RESOURCES $ 103,996,909 $ 34,996,446 $ 28,591,452 $ 3,833,094 $ 16,652,736 $ 27,977,924 $ 15,190,349 $ 231,238,911 EXPENDITURES General Government $ 3,520393 $ 138256 $ 19714 $ 5,000 $ 3,683363 Public Safety $ 7850,139 $ 1219,918 $ 9,070,057 Education $ 63709,815 $ 7614,950 $ 9,875155 $ 81,199920 Public Works $ 5,449,883 $ 5984,051 $ 5,020,610 $ 2 557 687 $ 388570 $ 19,400,801 Health and Human Services $ 472,490 $ 194947 $ 15,000 $ 14,250,527 $ 14,932,964 Culture and Recreation $ 2,295,653 $ 1318,079 $ 150327 $ 5,137871 $ 2,478 $ 8,904,408 State and County Assessments $ 726143 $ 726,143 Debt Service $ 8315,678 $ 69338 $ 51,025 $ 270,000 $ 2,476,000 $ 11,182,041 Pension/Insurance $ 6,228,199 $ 1,809 $ 6230,008 TOTAL EXPENDITURES: $ 98,568,393 $ 6,053,389 $ 5,071,635 $ 1,318,079 $ 12,147,894 $ 17,912,310 $ 14,258,005 $ 155,329,704 Transfers to other funds $ 796322 $ 749,069 $ 872,128 $ 197000 $ 272955 $ 100,000 $ 2987474 ENDING FUND BALANCES $ 4,632,194 $ 28,193,989 $ 22,647,689 $ 2,318,016 $ 4,231,887 $ 10,065,614 $ 832,344 $ 72,921,733 Note This table provides accounting information on all Town funds,both budgeted and unbudgeted. Most special revenue funds do not require appropriation(i e.,grants and gifts)and do not appear elsewhere in this document beyond pages IIF through III-11. FY 2006 Appropriated Budget III-8 Revenues and Fund Accounting Statement of Revenues, Expenditures & Fund Balances - Special Revenue SPECIAL REVENUE FUNDS Special Revenues have a revenue source that is restricted to a specific purpose for expenditure bylaw.Various state and federal grants such as State Aid to Libraries and Chapter 90 Highway funds fall under this category. Many grants from the state and federal government, which are listed in this section do not require Town Meeting appropriation. In addition,numerous educational and activity funds such as school lunch programs,and gift accounts are accounted for under special revenues.One of the largest of the special revenue funds is the Parking Meter Fund.Revenue from town parking meters and parking lot stickers is deposited into the Parking Fund. This fund helps pay for LEXPRESS transportation services,police personal services,parking lot maintenance costs,and Department of Public Works expenses directly related to the maintenance of parking lots. Category/Type Balance Transfers/ Revenues Expenditures Encumbrances Balance Jul 1,2003 Adjustments June 30,2004 School Special Revenue Off Duty Custodian 0 21,621 27,067 (5,447) Driver Ed-Revolving 27,155 68,802 72,229 1,477 22,252 Lost Books-Revolving 1 1,013 24,946 24,724 1,130 106 Drama Foundation-Revolving 29,545 16,950 21,650 24,845 Athletics-Revolving 0 34,649 34,649 0 Adult Education-Revolving 318,544 358,410 357,111 9,555 310,287 Early Childhood-Revoloving 19,298 300 41,485 55,226 1,854 4,003 Competitve Speech-Revolving 4,632 21,785 25,626 791 0 Debate-Revolving 0 31,595 28,726 2,870 (0) METCO Fee Support-Revolving 0 23,895 1,000 22,895 Biology from the Groud Up 8/04 0 7,100 4,700 1,125 1,275 Bowman Library 3,711 507 800 3,919 1,100 Elementary Gift 2,421 2,000 3,921 500 0 School Gift 30,238 79,714 32,085 77,867 Bridge School Gift 2,862 1,411 733 3,540 Diamond School gift 0 4,500 170 2,229 2,101 Fiske Sch.Gift Account 4,425 3,750 2,081 50 6,044 C.A.S.IT Italian Lang Gift 0 10,000 10,000 0 Athletic Gift Account 0 12,940 9,540 3,400 0 Hastings Gift Account 6,720 3,500 1,973 500 7,747 Vivian Burns Fiske Memorial Fund 4,696 4,696 Misc Gifts 0 0 Hasting Anti-Bias Gift 0 0 Estabrook Gift 4,888 925 6,146 3,937 1,004 7,019 CHNA Mini Grant 6/04 0 6,880 4,371 11 2,498 Clarke School Gift Account 0 4,735 4,400 220 115 METCO 8/03 60 2,627 2,687 0 Academic Support 6/04 0 9,900 7,502 798 1,600 Greens Schools Feasibility FY03 0 20,000 20,000 0 SPED Corrective Action 8/03 907 220 1,127 0 Early Childhood Training 8/03 3,000 3,000 0 Early Childhood Ment Health 8/03 387 700 1,087 0 Project Focus 8/03 3,000 3,000 0 METCO 8/04 0 1,099,604 1,067,408 7,348 24,848 Academic Support 8/03 0 35,600 35,600 0 Essential School Health 6/04 0 106,397 106,397 0 Circuit Breaker-Sch Special Ed 0 281,534 395,253 (113,719) SPED Elec Portfolios MICAS 8/04 0 900 900 Title IV 8/03 413 413 0 Title V 8/03 8,457 573 9,030 0 Title IID 8/03 2,305 2,305 0 Title II Educator Quality 8/03 4,417 4,417 0 SPED: Early Childhood 8/03 214 463 677 0 SPED:SPED Prof Develop 8/03 34,246 2,934 37,180 0 SPED 8/03 23,147 15,862 39,009 0 Title 18/03 11,502 11,502 0 Drug Free Communities 9/03 16,129 6,865 22,995 0 Model Tech Integration 8/03 7,560 7,560 0 State Lang Assess Frog 8/03 72 72 0 50/50 Resi Sch Tait Frog 8/03 747 54,594 55,341 0 Title 1 8/04 0 417,594 347,015 9,259 61,320 Title IIA 8/04 0 117,208 107,555 525 9,128 FY 2006 Appropriated Budget III-9 Revenues and Fund Accounting Statement of Revenues, Expenditures & Fund Balances - Special Revenue Category/Type Balance Transfers/ Revenues Expenditures Encumbrances Balance July 1,2003 Adjustments June 30,2004 School Special Revenue(con't) Title IID 8/04 0 15,193 1,380 4,883 8,930 Title III 8/04 0 32,736 30,393 2,343 Title IV 8/04 0 23,937 22,998 507 432 Title V 8/04 0 26,626 20,096 2,480 4,050 SPED: Idea 8/04 0 1,093,936 1,048,871 5,545 39,520 SPED: Early Childhood 8/04 0 41,931 41,836 72 23 SPED: Prof Development 8/04 0 46,895 12,276 11,696 22,923 Drug Free Community 8/04 0 80,000 83,867 7,299 (11,166) SPED Early Childhood 8/03 2,880 2,880 0 School Special Revenue Total 578,580 49,940 4,275,249 4,282,567 77,127 544,075 Lexington Education Foundation 0 156,702 156,702 0 0 L.E.F.Total 0 0 156,702 156,702 0 0 School Lunch 1,902 1,432,873 1,323,468 111,307 School Lunch Total 1,902 0 1,432,873 1,323,468 0 111,307 Highway Art 1/02 STM Street Improv Exempt 6,976,178 1,056,045 1,496,593 4,423,540 Art 8C of 02 Traffic Improv 37,553 20,216 25,684 4,478 27,607 Art 8D of 02 Street Improv 407,231 62,523 364,947 22,784 82,022 MA 13246155 0 478,836 314,485 164,351 0 Art 8D of 03 Street Improv 0 500,000 66,738 90,602 342,661 MA 36985 989 989 0 MA 37344 0 759 759 0 MA 38053 6,838 6,838 0 MA 38454 0 5,515 2,279 3,236 MA 235150 0 2,725 978 1,747 (0) MA 253C155 224,933 8,759 233,692 (0) Highway Total 7,653,722 1,079,333 0 2,066,595 1,787,392 4,879,067 Other Special Revenue Hanscom/Massport Litigation 15,216 15,216 CMARC Gifts 0 2,815 2,815 H.A.T.S. 0 0 Sale of RE-Receipts Reserved 15,000 12,855 15,000 12,855 Verizon 7,926 30,533 38,459 Lexington Center Benches 30,616 10,465 6,145 34,936 Massport Intern Grant 0 6,255 6,255 0 Bikeway 254 2,165 275 2,456 238 Arch Comm/MWRA-Water Tower Gift 27,132 4,260 15,000 25,671 2,096 18,625 Nextel Communications 72,093 28,183 5,094 8,418 86,765 Cable TV Account 32,715 37,502 20,000 43,199 33,977 13,040 Peg TV Revolving Acct 103,885 134,186 238,070 Flexible Spending 69,276 12,605 1,135 80,745 Sch Project Earnings 0 0 Sprint Communications 105,534 35,960 44,800 96,694 Documenting Lex Heritage 6/04 0 4,500 3,500 1,000 N.O.I. Fees 12,194 5,160 17,354 Hardy Pond Brook 17,740 17,740 Lexington Center Committee Gifts 1,013 1,000 2,013 Liberty Ride Gifts 0 30,915 29,558 1,357 Off Duty Detail-Police (113,123) 1,063,213 1,102,351 (152,261) Police Dept Gift Fund 3,858 3,858 (1) Firearms Record Keeping Fund 95 9,725 9,625 195 Cops in School 7/05 0 23,474 (23,474) Community Policing 04 0 38,400 33,090 5,310 0 Violence Against Women 9/04 0 10,000 15,003 4,997 (10,000) Community Policing 03 3,764 3,764 0 Click it or Ticket 03 0 7,468 4,598 2,871 2002 Violence Against Women 9/03 (10,000) 6,115 10,000 6,115 0 Cops Homeland Sec OT Frog 2/05 0 12,475 (12,475) Off Duty Detail-Fire 9,020 3,499 2,775 9,744 S.A.F.E. FY04 0 1,836 1,836 0 FY 2006 Appropriated Budget 111-10 Revenues and Fund Accounting Statement of Revenues, Expenditures & Fund Balances - Special Revenue Category/Type Balance Transfers/ Revenues Expenditures Encumbrances Balance July 1,2003 Adjustments June 30,2004 Other Special Revenue(con't) MEMA Grant 6/05 0 7,500 955 6,545 Fire Dept.Gifts 4,612 4,612 Firefighter Exam 0 0 Cingular Gift Account 0 30,000 30,000 0 DPW Revolving 58,845 90,941 117,429 9,000 23,356 Lexpress Fare/Passes 2,400 42,702 39,335 5,767 MBTA Grant 0 80,000 80,000 0 Lexpress-Gift 23,085 87,607 84,043 26,650 Lexington Transit Guide 889 665 224 Mass Releaf Grant FY04 0 5,000 5,000 0 Urban Forest Plan&Edu Grant 0 2,185 2,185 Sale of Cemetery Lots 77,733 38,903 116,636 DPW Recycling/Composting Bins 1,986 2,422 3,595 813 Off Duty Custodian 5,503 3,500 2,003 Recycling Assistance Grants 67,927 5,000 60,541 12,386 Parking Receipts 285,550 318,569 188,218 415,902 Minuteman Hazardous Products 30,691 101,720 83,123 4,450 44,838 Off Duty Detail-DPW 10,789 30,953 24,388 17,354 Selectmens Tree Gift Account 3,120 1,032 (349) 4,501 Turn 2002 553 553 0 Emergency Preparedness 6/04 0 7,407 1,667 393 5,347 Receipt Res-MWPAT Loan Repaymts 6,017 2,339 2,321 6,035 Skin Cancer Gift 550 1,000 1,550 0 COA-Social Day Care-Revolving 8,822 153,258 145,870 16,210 COA Transportation Grant 0 7,000 7,000 0 C.O.A.Gift Fund 8,231 255 7,976 DEA Formula Grant 0 35,732 35,732 0 Library Development Officer 3,958 72,199 75,580 577 State Aid to Libraries 47,344 27,403 74,747 (0) Recreation Gift Account 27,633 9,680 0 37,313 Insurance Reimbursment<20K 12,881 6,294 1,809 17,366 Other Special Revenue Total 1,093,327 51,042 2,660,693 2,469,304 68,641 1,267,117 Special Revenue Fund Total 9,327,531 1,180,315 8,525,516 10,298,635 1,933,160 6,801,566 FY 2006 Appropriated Budget 111-11 Revenues and Fund Accounting Basis of Accounting and Basis of Budgeting The following descriptions detail how the Town of Lexington performs its accounting and budgeting. General Fund Enterprise Fund • Basis of Accounting: General fund accounting • Basis of Accounting: All proprietary(other than is done on a modified accrual basis meaning recreation enterprise),nonexpendable and that revenues are recognized when they become pension trust funds are accounted for on a flow measurable or available(cash basis),while of economic resources measurement focus. The expenditures are accounted for in the accounting accrual basis of accounting is used by period incurred(accrual basis). proprietary (other than recreation enterprise), nonexpendable and pension trust funds. Their • Basis of Budgeting: The budgetary data for the revenues are recognized when they are incurred. general fund and proprietary funds is based upon accounting principles that differ from • Basis of Budgeting: Budgeting for all enterprise generally accepted accounting principles funds is done on a GAAP(Generally Accepted (GAAP). Therefore, in addition to the GAAP Accounting Principles) or full accrual basis. basis financial statements,the results of This means that expenditures and revenues are operations of the general fund are presented in accounted for in the accounting period incurred. accordance with budgetary accounting principles to provide a meaningful comparison with budgetary data. FY 2006 Appropriated Budget III- 12 Section III: Revenues and Fund Accounting Section IV: Capital Investment XIV-2 were approved by Town Meeting for essential Capital Investment projects. This appropriation of cash reserves was one way in which Lexington was able to INTRODUCTION maintain a"Aaa"bond rating with a negative Everything the Town does,from providing outlook. For FY 2006, money set-aside for cash services to its residents and citizens,to equipping capital was used for small capital projects, employees to effectively perform their jobs, establishing a recurring maintenance appropriation requires the existence of certain basic physical and debt service. assets. These assets include streets,water mains, FIVE-YEAR CAPITAL PROGRAM parks, buildings, large equipment and technology. Five-year capital improvement planning has been They must be purchased,maintained and replaced part of Lexington's budget development process on a timely basis or their usefulness in providing for many years. Multi-year planning allows public services will diminish. The Town's five- proper staging and sequencing of capital projects year Capital Improvements Program and annual to even out spikes and make funding Capital Budget are developed to ensure adequate needs more predictable. Capital investment capital investment in the Town's assets. requirements can be uneven, sometimes involving DEFINITION OF CAPITAL PROJECTS unique large projects such as a new fire engine or A capital project is a major,non-recurring expenditure a new school building. Other capital investment involving one or more of the following: needs are recurring. Lexington will continue to • Acquisition of land for a public purpose; refine the five-year planning process in an attempt • Construction of, or addition to, a facility such to determine an appropriate annual level of capital as a public building,water or sewer lines, investment. play field, etc.; The five-year Capital Improvement Program • Rehabilitation or repair of a building,facility; shown on the following pages includes all capital provided the cost is $25,000 or more and the projects identified by school and municipal improvement will have a useful life of 10 departments over the next five years. The program years or more; includes three major categories of projects that are • Purchase of equipment costing $25,000 or described below. more,with a useful life of 5 years or more (all • The Capital Plan for the General Fund(page cars are defined to be non-capital items); IV-5)is a critical element of the integrated • Any planning, engineering or design study five-year Capital Improvement Program. Cash related to a specific capital project. projects are those relatively small renewal CAPITAL POLICY FRAMEWORK capital investment projects such as the annual In 1991 the Board of Selectmen adopted a street resurfacing program,renewal of capital policy framework to ensure adequate building systems, and replacement of large planning and funding for capital investment, equipment. particularly cash capital projects within the • A second element of the Capital Improvement general fund. This capital investment strategy Program is five-year planning for Enterprise was composed of the following major elements: Funds. The Water and Sewer Enterprise • multi-year planning for capital investment; Funds are financially able to support all capital • debt exclusions for major capital projects; needs projected over the five-year planning • allocating 5%of general fund revenues for period. The Recreation Enterprise Fund is cash funding and debt service of small able to fund capital investment only for capital projects; and revenue producing assets, such as the golf • ensuring sufficient operating budget course and the aquatics facilities,while other resources for maintaining capital assets. capital needs are requested from the General Fund. A systematic review of Lexington's capital . The final element in the Capital Improvement policies is ongoing. Program is proposing debt exclusions for large In FY2005,money raised through the cash capital projects, generally those costing over capital policy was appropriated to the $1 million that can be bonded for ten years or stabilization fund, while bond authorizations more. The debt service for these projects is repaid outside of the Proposition 2-1/2 limit. FY 2006 Appropriated Budget IV-1 Section IV:Capital FY 2006-2010 Capital Improvement Plan Dept, FY2006 FY2006 FY2006 Priority Capital Project Requests Recommended Funding Source Requested Recommended Appropriated Program 1000:Education Glass Entrance Replacement GF Debt 75,000 75,000 75,000 Exterior Lighting GF Debt 100,000 100,000 100,000 Intercom/Phone Systems GF Debt 125,000 125,000 125,000 Diamond Generator GF Debt 140,000 140,000 140,000 Diamond Heating Controls GF Debt 150,000 150,000 456,500 Clarke Heating Controls GF Debt 200,000 200,000 System-Wide School Monitoring GF Debt 250,000 250,000 0 School Technology GF Debt/Cash 350,000 350,000 270,000 Central Office Building Repairs&Design GF Debt 400,000 400,000 300,000 Maintenance Equipment GF Debt/Cash 404,100 405,000 143,500 Hastings Mechanical Upgrades GF 0 0 0 Estabrook New Roof GF 0 0 0 Clarke Roof Repair GF 0 0 0 LHS Fieldhouse Facia Repairs GF 0 0 0 LHS Roof Replacement(Science) GF 0 0 0 Diamond Theatrical Lighting GF 0 0 0 Harrington Window Replacement GF 0 0 0 Harrington Boiler Replacement GF 0 0 0 Bowman New Roof GF 0 0 0 Bridge Mechanical Upgrade GF 0 0 0 Bowman Mechanical Upograde GF 0 0 0 LHS Auditorium Upgrades GF 0 0 0 LHS Fieldhouse Court Replacement GF 0 0 0 Program 3000:Community Services(DPW) 1 DPW Equipment GF Debt 504,500 485,000 485,000 2 Building Envelope GF Cash/Debt 458,000 150,000 150,000 3 Street Improvements(3) GF Cash/Debt/Chapter 90 1,000,000 960,000 960,000 4 Storm Sewer Improvements W/S Enterprise Cash 0 0 0 5 Traffic Improvements GF Debt 177,000 100,000 100,000 6 Sidewalk Improvements GF Debt 50,000 50,000 50,000 7 Water Distribution System Improv. Water Enterprise Cash/Debt 0 0 0 8 Sanitary Sewer Improvements Sewer Enterprise Cash/Debt 0 0 0 9 DPW Operations Facility GF Debt 800,000 720,000 720,000 Program 4000:Public Safety 1 Communications Design Study GF Cash 40,000 50,000 50000 2 Rescue 2-Replacement GF Cash 165,000 165,000 165,000 3 Engine 1 -Replacement GF 0 0 0 4 Two-Way Radio System-Replace. GF 0 0 0 5 Engine 5-Replacement GF 0 0 0 6 Rescue 1-Replacement GF 0 0 0 Program 5000:Culture&Recreation:Library 1 E.Lexington Branch-Renovation(4) GF/Debt Exclusion 0 0 0 Program 5000:Culture&Recreation:Recreation 1 Lincoln Park Restrooms Recreation Enterprise Cash 200,000 200,000 0 2 Playground Improvements GF Debt/Rec Enterprise Cash 65,000 65,000 65,000 3 Pine Meadows Improvement Rec Enterprise Cash 50,000 50,000 50,000 4 Pine Meadows Equipment Rec Enterprise Cash 0 0 0 5 Valley Tennic Court Improvements Rec Enterprise Cash 0 0 0 6 Center Pool Complex Rec Enterprise Cash 0 0 0 7 Old Reservoir Management Rec Enterprise Cash 0 0 0 Program 6000:Social Services 1 Senior Center(4) GF/Debt Exclusion 0 0 0 Program 8000:General Government:Town Clerk 1 Touch Screen Voting Equipment GF 0 0 0 Program 8000:General Government:MIS 1 Remote Network Access GF 0 0 0 2 Electronic Permitting GF 0 0 0 3 Replace Phone System GF 0 0 0 TOTAL 5,703,600 5,190,000 4,405,000 (3)$500,000 for in General Fund cash for streets is included every year as a result of the FY2001 override. In addition,$460,000 in Ch.90 street funding is a (4)The estimates for the East Lexington Branch Library and the Senior Center are not representative of any cost studies. The estimates simply serve as plac FY 2006 Appropriated Budget IV-2 Section IV:Capital Project Request '.FY2007 Request FY2008 Request FY2009 Request FY2010 Request Total Program 1000:Education Glass Entrance Replacement 0 0 0 0 75,000 Exterior Lighting 0 0 0 0 100,000 Intercom/Phone Systems 0 0 0 0 125,000 Diamond Generator 0 0 0 0 140,000 Diamond Heating Controls 0 0 0 0 150,000 Clarke Heating Controls 0 0 0 0 200,000 System-Wide School Monitonng 0 0 0 0 250,000 School Technology 250,000 0 0 0 600,000 Central Office Building Repairs&Design 0 0 0 0 400,000 Maintenance Equipment 0 0 0 0 405,000 Hastings Mechanical Upgrades 100,000 0 0 0 100,000 Estabrook New Roof 550,000 0 0 0 550,000 Clarke Roof Repair 270,000 0 0 0 270,000 LHS Fieldhouse Facia Repairs 85,000 0 0 0 85,000 LHS Roof Replacement(Science) 0 200,000 0 0 200,000 Diamond Theatrical Lighting 0 75,000 0 0 75,000 Harrington Window Replacement 0 750,000 0 0 750,000 Harrington Boiler Replacement 0 600,000 0 0 600,000 Bowman New Roof 0 0 600,000 0 600,000 Bridge Mechanical Upgrade 0 0 50,000 100,000 150,000 Bowman Mechanical Upograde 0 0 50,000 100,000 150,000 LHS Auditonum Upgrades 0 0 250,000 0 250,000 LHS Fieldhouse Court Replacement 0 0 0 150,000 150,000 Program 3000:Community Services(DPW) DPW Equipment 490,000 491,000 484,000 450,000 2,400,000 Building Envelope 1,000,000 1,000,000 1,000,000 1,000,000 4,150,000 Street Improvements(3) 1,100,000 1,200,000 1,300,000 1,400,000 5,960,000 Storm Sewer Improvements 335,000 345,000 360,000 365,000 1,405,000 Traffic Improvements 350,000 30,000 500,000 200,000 1,180,000 Sidewalk Improvements 105,000 110,000 115,000 115,000 495,000 Water Distribution System Improv. 850,000 800,000 800,000 500,000 2,950,000 Sanitary Sewer Improvements 600,000 600,000 600,000 600,000 2,400,000 DPW Operations Facility 7,000,000 0 0 0 7,720,000 Program 4000:Public Safety Communications Design Study 0 0 0 0 50,000 Rescue 2-Replacement 0 0 0 0 165,000 Engine 1-Replacement 380,000 0 0 0 380,000 Two-Way Radio System-Replace. 0 190,000 0 0 190,000 Engine 5-Replacement 0 0 180,000 0 180,000 Rescue 1-Replacement 0 0 0 180,000 180,000 Program 5000:Culture&Recreation:Library E.Lexington Branch-Renovation(4) 100,000 0 4,500,000 0 4,600,000 Program 5000:Culture&Recreation:Recreation Lincoln Park Restrooms 0 0 0 0 200,000 Playground Improvements 200,000 50,000 200,000 70,000 585,000 Pine Meadows Improvement 0 0 0 0 50,000 Pine Meadows Equipment 50,000 0 50,000 0 100,000 Valley Tennic Court Improvements 0 100,000 0 0 100,000 Center Pool Complex 30,000 0 0 0 30,000 Old Reservoir Management 0 0 0 50,000 50,000 Program 6000:Social Services Senior Center(4) 7,680,000 0 0 0 7,680,000 Program 8000:General Government:Town Clerk Touch Screen Voting Equipment 65,000 0 0 0 65,000 Program 8000:General Government:MIS Remote Network Access 25,000 0 0 0 25,000 Electronic Permitting 0 0 150,000 0 150,000 Replace Phone System 60,000 0 0 0 60,000 TOTAL 21,675,000 6,541,000 11,189,000 5,280,000 49,875,000 mticipated for FY200! ;eholders and require further evaluatioi FY 2006 Appropriated Budget IV-3 Section IV:Capital FUNDING OF CAPITAL INVESTMENT Secondly,the financial structure of the Town's The following funding sources are used to capital program must be balanced between cash finance the town's capital investment: and debt. Stretching out the payment of a long- term asset through permanent borrowing can be • Cash for Immediate Capital Investment beneficial. On the other hand, overuse of debt (Cash Capital)—The town regularly financing compromises the ability to fund needed appropriates monies from the general fund and projects with cash in future years. A more the enterprise funds to finance short-term, small thorough discussion of Lexington's debt policy capital investment projects. can be found in the Debt section of this document. • Stabilization Fund—The Town occasionally FY 2006 CAPITAL FINANCING STRATEGY makes use of the policy of appropriating a Review of FY2006 projects was undertaken within small portion of cash capital funding to a the following parameters: stabilization fund. This funding source is then • Projection of a planning figure for cash set aside and used to mitigate the costs of capital of$713,805. As the budget was capital items in future years. This policy is crafted,that amount varied and finally currently under review. became $653,000. This will pay for a number of smaller capital projects. • Debt Service—The Town has traditionally • Consideration of projects appearing new in financed large capital projects with debt. In the budget year only under critical recent years budget constraints have squeezed circumstances. The integrity of the five- out"cash capital"funds and some of these year capital planning process requires that projects have also been funded through future projects be identified as early as borrowing. Debt can be appropriated under the possible and projected in the out-years of the General Fund Tax Levy (either under the plan,moving forward on planned funding Proposition 2 %levy limit or from a voter schedule. approved debt exclusion—see glossary for • A total of$3,085,000 worth of general fund definitions) or from the Enterprise Funds. projects is proposed for bond authorization in FY2006. • Other Sources—The town uses dedicated state • Funding of enterprise-related projects from aid and grant funding to finance capital enterprise funds. This parameter is standard investment when these funds are available. year-to-year,but has been modified this year. There are no requested projects from RELATIONSHIP BETWEEN OPERATING the water or sewer enterprise funds this year. BUDGET AND CAPITAL INVESTMENT In addition, funding is requested from the There are two critical aspects of the relationship tax levy for portions of two recreation between the operating and capital budgets that enterprise fund projects. must be balanced as part of a decision about the • Proposal of large capital projects for debt appropriate size of the Town's overall budget. exclusion. At this point,there are no proposals that are designated for debt First, assets must be adequately maintained exclusion in FY 2006. The design funds through a combination of capital and operating requested for a DPW Facility would be funding in order to give proper service. Major eligible for debt exclusion in later years rehabilitation,renewal or replacement requires once the project is defined and put to a vote. adequate capital funding. In addition, any capital • $83,000 of this year's original cash capital projects taken on by the Town must have the amount will be used to fund a supplemental operating resources necessary to support and appropriation for a current(FY 2005) capital maintain them over their useful life. Specifically, project. the technical, manpower and maintenance • $1,865,000 of this year's bond resources needed to protect the Town's capital authorizations will be used as supplemental investments must be accounted for in the operating appropriations for prior year's capital budget in order to maintain long-term investments projects. made in the Town's infrastructure. FY 2006 Appropriated Budget IV-4 Section IV:Capital Capital Financing Strategy (General Fund) FY2006 FY2007 FY2008 FY2009 FY2010 5%of General Fund Policy $5,193,503 $5,506,021 $5,671,072 $5,840,248 $6,009,615 Debt Service(1) -4,204,698 -2,570,797 -1,708,883 -1,445,054 -1,061,077 Short-Term Debt(2) -275,000 -275,000 -275,000 -275,000 -275,000 OperatingBalancingNeeds -143,805 0 0 0 0 Preliminary Capital $570,000 $2,660,224 $3,697,189 S4,120,194 $4,673,538 Streets from FY2001 Override $500,000 $500,000 $500,000 $500,000 $500,000 Total Capital $1,070,000 $3,160,224 $4,187,189 $4,620,194 $5,173,538 Notes (1)This line shows debt service obligations from existing authorizations. Projected issuance of existing and proposed new bond authorizations is NOT included.Total authorized but not permanently unissued within levy debt totals$7,565,000,with another$2,795,000 proposed at this year's Town Meeting. (2)The Town uses short-term borrowing in anticipation of State reimbursement for road and school projects and to provide cash for authorized capital projects in advance of obtaining permanent debt issuance. The chart above shows the general Capital however, is the more than $15 million dollars of Financing Strategy for Fiscal Years FY 2006- temporarily borrowed and proposed debt 2010 according to the 5%policy. This assumes issuances that the Town has accumulated over taking 5%of the current year's general fund the last several years. Although this budget revenues and setting it aside for the purpose of recommends continued borrowing to fund paying capital projects and any associated debt capital projects, a thorough review of the capital service. This chart shows that the amount of policies is needed to maximize the available money available for capital projects from the resources. levy increases as permanently issued debt service is retired. What it does not show, FY 2006 Capital Improvement Plan Shown below is the detailed capital Staff proposes borrowing $3,085,000 to cover improvement plan for FY 2006. The plan is capital projects. The Recreation Enterprise Fund subdivided by program,project, anticipated cost would cover $80,000 worth of projects. No and funding amount. The FY 2006 Capital projects are being requested this year that Improvement Plan proposes $6,353,000 of require money from the Water or Sewer capital requests - $4,405,000 for FY 2006 Enterprise Funds. We anticipate receiving projects and $1,948,000 for supplemental capital $460,000 in Ch. 90 State Aid for Street projects. $1,153,000 will come from the general Improvements. Finally, $1,575,000 is requested fund- $500,000 from the roads set-aside and for a supplemental appropriation for Fiske $653,000 from Cash Capital. Elementary Construction project. Capital Requests Summary General Fund Cash $ 1,153,000 Cash Capital Policy $ 653,000 FY 2001 Ownide Roads Set-Aside $ 500,000 General Fund Debt $ 3,085,000 FY 2006 Projects $ 2,795,000 Prior Years Supplementals $ 290,000 Exempt Debt (Supplemental) $ 1,575,000 Recreation Enterprise $ 80,000 State Aid $ 460,000 Total (all Funds) $ 000 FY 2006 Appropriated Budget IV-5 Capital Investment FY 2006 Capital Improvement Plan* FY 2006 Projects 2006Priority/Location Item FY Cost Funding Source Education Type Amount Bridge, Bowman, HS Glass Entrance ways(door fronts) $ 75,000 GF Debt $ 75,000 System Wide Exterior Lighting $ 100,000 GF Debt $ 100,000 Bridge, Bowman Intercom/phone systems $ 125,000 GF Debt $ 125,000 Diamond Generator $ 140,000 GF Debt $ 140,000 Diamond GF Debt Clarke Heating&Cooling Controls $ 456,500 GF Debt $ 456,500 System Wide Technology $ 270,000 GF Debt $ 155,000 GF Cash $ 115,000 Central Office Design phase planning/relocation funds $ 240,000 GF Debt $ 240,000 Repairs $ 60,000 GF Cash $ 60,000 System Wide Equipment to maintain buildings $ 143,500 GF Debt $ 90,000 GF Cash $ 53,500 Total Education $ 1,610,000 $1 610 000' DPW Tvpe Amount 1 DPW Equipment Replacement $ 485,000 GF Debt $ 485,000 2 Building Envelope $ 150,000 GF Debt $ 100,000 GF Cash $ 50,000 3 Street Improvements $ 9601000 GF Cash $ 500,000 State Aid $ 460,000 4 Storm Sewer Improvements $ - - 5 Traffic Improvements $ 100,000 GF Debt $ 100,000 6 Sidewalk Improvements $ 50,000 GF Debt $ 50,000 7 Water Distribution Sys. Imp. $ Water. Ent. $ - 8 Sanitary Sewer Improvements $ Sewer Ent. $ 9 IDPW Operations Facility Is 720,000 IGF Debt $ 720,000 Total DPW $ 2,466,000 $2 465 000: Public SafetyT e Amount 1 Communications Design Safety $ 50,000 GF Cash 1 $ 50,000 1 Rescue $ 165,000 GF Cash $ 165,000 Total Police $ 216,000 $ 216,000 Recreation Type Amount 1 Pak& Playground Imp. $ 65,000 GF Debt $ 35,000 Rec. Ent. Cash $ 30,000 2 JPine Meadows Imp. $ 50,000 Rec. Ent. Cash 1 $ 50,000 Total Recreation $ 116,000 $ 116,000 Prior Year's Supplemental Projects Department Item FY 2006 Cost Funding Source Education Fiske Supplemental $ 1,575,000 Exempt Debt $ 1,575,000 Education Supplemental School Capital $ 125,000 GF Debt $ 125,000 DPW Supplemental Building Envelope $ 248,000 GF Debt $ 165,000 DPw GF Cash $ 83,000 Total Su lementals $ 1,948,000 $1 94$000 Total all Funds $ 000 $6,353,000 *For detailed information on all of these projects,please see Section A7V:Program 9000:Capital Budget FY 2006 Appropriated Budget IV-6 Section IV:Capital Section V: Debt Debt INTRODUCTION debt issuance for the Town, it is not realistic that Debt financing has long been one of the main the Town will come near this limit in the methods of financing capital projects in the Town foreseeable future. Outstanding debt currently of Lexington. The use of debt allows the Town to absorbs 27.6%of the allowable $304,178,680 in afford large-scale capital projects today and be debt issuance. able to plan a systematic and structured method of paying for them. RELATIONSHIP BETWEEN CAPITAL INVESTMENT AND DEBT POLICY The information contained in this section is intended to accomplish the following goals: Large capital projects, generally costing over$1 • Describe the laws governing the issuance of million and having useful lives of ten years or debt; more, are typically funded with debt to spread the • Describe the types of debt Lexington issues; cost out over many years. In order to prevent debt • Acknowledge the interrelationship between service costs from absorbing all the capital Capital Investment and Debt Policy; investment resources,Lexington's capital policy • Recognize the importance of multi-year anticipates excluding large capital project debt planning for debt management; service from the limits of Proposition 2-1/2. • Explain the current debt situation of the town. Voter-approved debt exclusions provide for repayment of debt on specific projects outside of LAWS GOVERNING THE USE OF DEBT the tax levy limit,thus freeing up tax levy funding The Town of Lexington is governed by several for smaller capital projects. These smaller projects ways in how it can use its debt privileges: are either paid for with cash or smaller within-levy Specifically the limit of debt and bond debt issuances because the costs can be absorbed authorization. in a short timeframe. Cash capital projects may include replacement of or reinvestment in existing Bond Authorization Process assets, such as replacing a fire engine,renewing a The Town of Lexington is authorized to issue playground, or rehabilitating a building. Finally, debt pursuant to Massachusetts General Law, the Town's current capital policy seeks to maintain Chapter 44, Sections 7 and 8. General Obligation the proper balance between the operating and Bonds are secured by a pledge of revenues capital budgets. An appropriate capital investment through property taxes and are authorized at strategy will take into consideration the need for Town Meeting by a two-thirds vote. Bond sufficient ongoing maintenance funding in the Anticipation Notes (BAN's) are utilized prior to operating budget to keep assets in serviceable the permanent issuance of bonds and are shown in condition over their expected useful lives. this budget as Temporary Borrowing(Element 2230). Historically,the Town does not put in a TYPES OF DEBT call provision for bond refunding when selling Lexington has several types of debt. Debt comes bonds, as the Town is an Aaa rated community in two formats: Exempt debt(debt which is not and as such enjoys competitive interest rates. The within the tax-levy) and non-exempt, or within- Town's credit rating was reviewed by Moody's levy debt. The difference is that exempt debt is Investors in February 2004 and was able to retain paid for outside of the tax levy limit, or with taxes its Aaa rating with a "negative outlook." raised in addition to the property tax levy limit as identified by proposition 2%. Projects that are Debt Limits exempt require a public vote. Within-levy debt Chapter 44, Section 10 of Massachusetts must be raised and paid for within the tax levy. General Law limits the authorized Indebtedness to 5%of the Town's equalized FY 2005 Debt Service valuation. The most recent State-determined Equalized Valuation is $4,841,620,900 as of Each year the Town of Lexington sets aside January 1, 2002. While this provides a limit to money for servicing(paying down)the debt. FY 2006 Appropriated Budget V-1 Debt A breakdown of the debt service is provided through the tax levy for FY 2006 is $3,210,750. below. The total debt service paid Figure 1 : Fiscal Year 2006 Appropriated Budget Debt Service Program Item Principal Interest Total Education Schools $ 1,333,003 $ 130,352 $ 1,463,355 Building Envelope, Community Services Landfill Closure, $ 744,615 $ 48,496 $ 793,111 Equipment Culture& Recreation Cary Library $ 475,000 $ 263,387 $ 738,387 General Government Software, Fiber Optics $ 207,382 $ 8,515 $ 215,897 Grand Total $ 2,760,000 $ 450,750 $ 3,210,750 Debt Process The Town of Lexington has recently issued Nearly all of the debt Lexington issues exist in one temporary debt. Effective May 2, 2005, The Town of three forms: authorized, temporary and of Lexington issued $11,802,685 of Bond permanently issued. All debt that the Town of Anticipation Notes (BAN's). These notes are good Lexington has is authorized—that is it has been for one year from the date of issuance. This is approved by a vote of 2/3rds of Town Meeting. If shown in Figure 2. BAN's were chosen over the amount of debt is large enough, then the permanent financing for a couple of reasons. First, proposed debt goes to the voters for a debt temporary notes delay the cost of permanently exclusion vote. issuing and paying down debt service. This Debt is then either temporarily or permanently allowed policymakers to freeup significant issued. Temporary borrowing is utilized both for amounts of money in FY 2006 that was used to smaller-scale projects and large-scale projects balance the operating budget. The second reason when the Town attempts to secure a better interest why temporary borrowing was employed was that the majority of the BAN's represent the final rate, state reimbursement or other fiscal advantage. In recent years, cash capital projects, including portion of Lexington's share of reimbursement minor building renovations, equipment purchases from the Commonwealth Massachusetts school and other facilities maintenance have been building assistance programm(SBAB). Lexington financed through short-term(three to five year) received more than $26 million of the anticipated borrowing. The Town is trying to reduce its million of the reimbursement in January of 200 the T reliance on short-term debt financing of 2005, allowing e Town to retire the majorityof maintenance projects. A more in depth discussion the outstanding portion the secondary school of this issue is provided for in the Capital project costs still on temporary notes. Investment section of the budget. Figure 2: Bond Anticipation Notes (Temporary Borrowing) Issued: February 1, 2005 Due: February 1, 2006 Program Item Authorized Amount Category Education Secondary School Projects 11/9/98 $7,152,685 Exempt 4/10/00 $2,800,000 In-Levy Education School Athletic Fields 4/12/99 $500,000 In-Levy Education Acoustic Modifications 3/25/02 $1,100,000 In-Levy Education School Technology 4/27/98 $250,000 In-Lev Total $11,802,685 An additional $2,915,000 in authorized but projects were approved at the 2004 Annual unissued municipal projects can be issued on Town Meeting. BAN's at some point in the future. These FY 2006 Appropriated Budget V-2 Debt Outstanding Debt Allowable Debt On the following pages,the debt schedule for As mentioned previously in this section,the the Town of Lexington appears. It is arranged Town of Lexington is limited to a maximum showing the individual projects, principal and bonded indebtedness of 5%of the total interest amounts for the next five fiscal years equalized valuation. Figure 6 shows the ratio of individually and a summary of all years after FY allowable debt to outstanding debt. This chart is 2010 where debt payments remain. The intent is designed to show the amount of money that to show the continual amount of debt to which Lexington has the legal capacity to borrow Lexington has already committed itself. should it choose to do so. Figure 4: Permanent Debt by Source Figure 6: Statutory Debt Limit v. Outstanding Enterprise Debt 4% Millions Within $350 Levy Legal limit-$304,178,680 '. 26% $300 $250 $200 $150 $220,261 602 $100 $50 $83,917078 Dmpt $- Debt % ®outstanding Debt ®Remaining Debt Within Limits Figure 4 above shows the amount of outstanding debt by category as of May 2, 2005. In addition to the $69,199,393 of outstanding,permanently issued debt,Lexington also has $11,802,685 in temporarily issued notes and $2,915,000 in authorized but unissued notes. Figure 5 shows the split of the types of debt authorization Lexington has outstanding. Figure 5: Outstanding Debt by Source Unissued 3% Temporary 26% Permanent Pe t 83% FY 2006 Appropriated Budget V-3 Debt N Jf 0 F R_ r a- 'r a" f' r o' e a` ri o 0 m w' a 9 LL OW yry 6 N o� m 4 W OW 4 h G N W A N 'III ID O N �O N r - LL e N \ 0 2 Y m C f _ E V c c \c Q E nlu 0 3 Z N E E m E V <<w w m<< 440J mo mry dm m m m m m m m m o m Ea O N m W m y w J C d w FY 2006 Appropriated Budget V-4 Debt m N 1A pN 5N5jj pty If1 �T IA C. M } Q N a M LL Y M a a 0 a T o C f h C M M G � M1 Iti` r M M IN T Q M w C. LL LL pm T O Nm N. M M C LL M LL h Ai A 6 ppI w IN r m mS Im M p M N M y 0 M b M m rt V RIw ICi N N O O N N co co O O O - - O N d N m LL E z a m N m. LL E n n E_ -6 VJ S S n Q E E E E E m o D m drA m6 'a � w o � �w 6 G mm mmw ti'ti'o moo' 2 W W f9'. W W h y o N m m N CO o oa XU Li FY 2006 Appropriated Budget V-5 Debt Section VI : Education Program 1000 Lexington Public Schools Regional School Program: 1000 Education Town of Lexington FY 2006 Program Budget The program includes all expenditures associated with the regular operation and maintenance of the Lexington Public Schools, as well as the Town's assessment for the Minuteman Science-Technology High School. The amounts shown in the recommended columns on the Lexington Public School program and subprogram pages represent the actual amounts approved and voted upon by the School Committee. Subprograms within FY2004 FY2005 FY 2006 FY 2006 FY 2006 Program 1000 Expended Appropriated Dept Request Recommended Appropriated 1100 Lexington Public Schools $62,787,454 $66,357,468 $69,877,351 $69,476,005 $69,567,568 1200 Regional Schools $901,431 $928,474 $856,328 $856,328 $887,667 Program Totals Compensation $44,584,245 $45,566,543 $46,964,464 $ 47,113,118 $ 47,204,681 Benefits 8,822,946 $9,552,962 $10,507,000 10,387,000 10,387,000 Expenses 10,281,694 $11,237,963 $13,262,215 12,832,215 12,863,554 Town Funded Expenses $63,688,885 $66,357,468 $70,733,679 $70,332,333 $70,455,235 General Fund $63,688,885 $66,357,468 $70,733,679 $70,332,333 $70,455,235 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $63,688,885 $66,357,468 $70,733,679 $70,332,333 $70,455,235 VI- 1 4DProgram 1000 - Education (Lexington Public Schools) School Committee Superintendent Coordinator Assistant to METCO Superintendent Department Heads Grades K-12 Director Director Director Director Principals Of Of Grants& Of Of Special Information Development Education Education and Instructional Technology Coordinators Supervisors- Assistant Associate Coordinators Custodians Grades K-6 Special Principals Principals Grades 9-12 Education/ Grades K-8 and Deans & Evaluation Grades Department Team Leaders 9-12 Chairs Director Director Director Business and Human Facilities and Finance Resources Grounds Assistant ff ounting/ Support Facilities ayroll Services Manager Maintenance Staff FY 2006 Appropriated Budget VI_2 May 2,2005 Program: Education Subprogram: 1100 Lexington Public Schools Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Lexington Public Schools provide educational programs for the development of children between the ages 5 to 18. Special Education is offered to children between the ages of 3 and 22. The School Committee is an elected, five-member board that serves as the policy-making body for the School Department. The appointed School Superintendent is the chief administrative officer for the Lexington Public School System and reports to the School Committee. School facilities consist of six elementary schools,two middle schools and one high school and are valued in excess of$96,000,000. This Subprogram reflects operating and personnel expenses, including health, life and dental insurances. The Lexington Public School System has earned a reputation for educational excellence by creating exciting learning environments for our students, demanding the best from our talented staff and fostering cooperation and collaboration between our schools and the town. We live in a community that has always valued education as an investment in our Town's future. Together we have done the right things for the school children of Lexington and our public schools will continue to benefit from these efforts. At the same time, few challenges have been as difficult as funding education today. We have been placed in the very difficult position of having to reduce, eliminate, or hold static educational programs and initiatives that the community wants and supports in our schools. While our curriculum may have changed and there are fiscal constraints placed upon us, the commitment to our students is stronger than ever. In Lexington, we are dedicated to implementing curriculum, instruction, and assessment practices designed to help all students reach their full potential. To this end, we continually refine curriculum (what we teach) to ensure that it is current, relevant and aligned with state and national standards. We engage in ongoing professional development to improve our instructional repertoire (how we teach) to ensure that we are reaching and challenging ALL learners. And,we search for better ways to measure and evaluate student achievement so that assessments become tools that further advance the learning process. We are dedicated to ensuring that our schools are safe,nurturing and responsive places where all students can thrive and excel. Our goals for this budget are to continue supporting initiatives that create equitable classrooms that address the needs of learners of all abilities, continue to provide teachers with support and skills in differentiated instructional techniques, and employ economical and cost effective ways to address our students' needs. See detailed financial information, guiding principles, goals and objectives on the nextpage. VI- 3 Program: Education Subprogram: 1100 Lexington Public Schools Town of Lexington FY 2006 Program Budget FINANCIAL INFORMATION Revenues Attributable to Subprogram 1100 FY2004 Actual Personnel Departmental Revenue - Schools $ 867,998 Full-Time Equiv 846.19 Total Revenue Collections for FY 2004 S 867,998 Total 846.19 Elements within Subprogram 1100 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Lexington Public Schools $ 62,787,454 $ 66,357,468 $ 69,877,351 $ 69,476,005 $ 69,567,568 Total all Elements S 62,787,454 S 66,357,468 S 69,877,351 S 69,476,005 S 69,567,568 Subprogram 1100 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Administration $ 2,785,365 $ 2,970,921 $ 3,121,013 $ 3,096,013 $ 3,096,013 Curriculum and Instruction $ 36,738,947 $ 37,392,456 $ 38,696,129 $ 38,869,783 $ 38,961,346 Nurses and Secretaries $ 2,258,052 $ 2,257,045 $ 2,362,698 $ 2,362,698 $ 2,362,698 Operations and Maintenance $ 2,801,881 $ 2,946,121 $ 2,784,624 $ 2,784,624 $ 2,784,624 Total Compensation $ 44,584,245 $ 45,566,543 $ 46,964,464 $ 47,113,118 $ 47,204,681 Medicare $ 511,814 $ 509,336 $ 560,000 $ 560,000 $ 560,000 Medical Insurance $ 7,895,252 $ 8,565,364 $ 9,530,000 $ 9,410,000 $ 9,410,000 Dental Insurance $ 401,000 $ 461,150 $ 400,000 $ 400,000 $ 400,000 Life Insurance $ 14,880 $ 17,112 $ 17,000 $ 17,000 $ 17,000 Total Benefits $ 8,822,946 $ 9,552,962 $ 10,507,000 $ 10,387,000 $ 10,387,000 Administrative $ 717,245 $ 661,720 $ 758,745 $ 748,745 $ 748,745 Instructional $ 1,661,211 $ 2,134,674 $ 2,213,022 $ 2,193,022 $ 2,193,022 Special Education Tuition $ 2,624,832 $ 3,215,489 $ 3,398,000 $ 3,048,000 $ 3,048,000 Support Services $ 1,565,058 $ 1,963,970 $ 1,989,500 $ 1,989,500 $ 1,989,500 Maintenance and Operations $ 2,764,837 $ 3,152,398 $ 3,908,908 $ 3,858,908 $ 3,858,908 Equipment $ 47,080 $ 109,712 $ 137,712 $ 137,712 $ 137,712 Total Expenses $ 9,380,263 $ 11,237,963 $ 12,405,887 $ 11,975,887 $ 11,975,887 Total 1100 LPS Expenses S 62,787,454 S 66,357,468 S 69,877,351 S 69,476,005 S 69,567,568 Appropriated Resources General Fund $ 62,787,454 $ 66,357,468 $ 69,877,351 $ 69,476,005 $ 69,567,568 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ Total 1100 LPS Resources S 62,787,454 S 66,357,468 S 69,877,351 S 69,476,005 S 69,567,568 GUIDING PRINCIPLES Lexington's educational practices emanate from and support our long standing core values of individuality and diversity, continuous improvement, and shared responsibility. Building on the progress made in FY05,we continue to frame our discussions and decisions regarding our practice around the following principles: Commitment to System-wide Goals and Priorities Our system-wide goals are to: • Improve student leaming in order that all students achieve at a high level. • Improve organizational and planning capacities through system-wide reorganization, data-driven and school-based decision making, and systemic and integrated informational and instructional technology. • Provide essential resources through managing cost effective operating and capital budgets. • Ensure the availability of resources for the smooth transition of a new leadership team. Our programs, services, and allocation of resources have been designed in service of these goals. As classrooms become more academically diverse,teachers are faced with the dual challenge of employing a variety of instructional and assessment techniques that showcase student talents and skills while they simultaneously prepare students to succeed on VI- 4 Program: Education Subprogram: 1100 Lexington Public Schools Town of Lexington FY 2006 Program Budget state mandated standardized testing,which,unfortunately, appears to disregard academic variance among students. Classrooms are full of unique learners, and our mission is for each of them to reach high standards. The District's FY 2006 priorities reflect our commitment to: Ensure the Safety and Health ofAll Children • Prioritize health and safety by replacing broken intercom/communication systems,repairing facilities and replacing broken equipment and lighting. • Improve and maintain healthy working and learning facilities. Emphasize Curriculum andlnstruction • Maintain current instructional programming, class sizes, and teaming. • Emphasize teaching and learning through continued improvements to professional development, including the articulation and continuation of curriculum development, and the integration of new staff into schools' cultures. • Continue to gather data in order to evaluate effectiveness and improve all curriculum areas and instructional practices for all students and specific populations. • Maintain access to curriculum in order to meet graduation requirements. • Fulfill requirements of Individual Education Plans. Maintain the Infrastructure within which Teaching and Learning Take Place • Maintain assistant principals and curriculum coordination and support. • Continue to assess and evaluate our technology infrastructure given the increased reliance upon this medium for instructional administrative purposes. • Develop administrative procedures and practices that are consistent and predictable. • Develop an integrated instructional and informational technology organizational structure. Commitment to Continuing to Work on Long Range Priorities In FY 2006,the district continues its long-term course of action that: • Promotes equity among and between schools and programs while allowing for flexibility and site-based decision- making to better meet students' interests and needs. • Acknowledges fiscal constraints through thoughtful discussion, data driven analysis, and reallocation of existing resources. • Contains future costs by making decisions that will leverage future resources while, at the same time,build our capacity to respond to changing needs. • Streamlines and realigns resources. • Provides essential resources by expanding and renovating buildings. We have sought and will continue to seek economies by examining organizational functions and determining if such functions should be consolidated and performed by LPS staff members or contracted out. We have implemented better business practices to partner with the Town to save costs,tighten procedures regarding services provided under contract, and more closely manage vendor services. We have increased revenues for services, such as Athletics. We will continue conservative practices and become more entrepreneurial to generate income for the district Lastly,the FY 2006 budget reflects a continuation of efforts placed on calculating and allocating baseline per pupil costs required by program and by grade level and maintains our commitment to professional development of certified and classified staff. STATISTICS Measure Service Level I FY 2002 FY 2003 FY 2004 FY 2005 Enrollment District-wide 5981 5992 6120 6133 Per Pupil Cost less fees District-wide $9,498 $10,156 $10,650 $10,654 Per Pupil Cost(less SPED& District-wide $9,007 $9,649 $10,034 $10,019 Transportation) Measure Service Level FY 2002 FY 2003 FY 2004 FY 2005 Average Class Size Elementary 20 18 22 22 Secondary 24 22 25 24 to 26 VI- 5 Program: Education Subprogram: 1100 Lexington Public Schools Town of Lexington FY 2006 Program Budget %Of staff holding District-wide 81% 82% 82% 82% Advanced Degrees Measure Service Level Class Of 2001 Class Of 2002 Class Of 2003 Class of 2004 #Of Graduates District-wide 346 348 396 410 %Continuing education District-wide 93.7% 97.9% 91.6% 93.4% %Attending 4— esrcollege District-wide 89.4% 95.1% 87.5% 88.5% %Attendin 2- esrcolle e District-wide 4.0% 2.2% 3.7% 2.9% %Other schooling District-wide 0.3% 0.6% 0.4% 2.0% %Employment District-wide 3.6% 1.8% 3.0% 0.8% %Armed services District-wide 2.7% 0.3% 0.9% 0.2% SUNINIARY The Lexington Public School System has enjoyed an extraordinary, supportive relationship with the parents, leaders, and citizens of the Town. Administrators and staff are dedicated to efficiently using all available resources to achieve our goal of helping each child to learn,to grow, and to be a strong member of the school and larger community. We are grateful for the continuing support of the community and Lexington's commitment to providing its children with a quality educational experience. The Superintendent's Administrative Council offers our sincere thanks to Acting Town Manager,Linda Crew Vine, and her Senior Management Staff for their consistent assistance throughout the budget collaboration and development process.We are proud of the collaborative efforts and bonds that have been formed with the Town. We look forward to continuing the relationship as we work together to provide the citizens of the Town of Lexington with quality services for many years to come. STAFFING: 846.19 Employees For more information on staffing,please see the Appendix under Personnel Services Data. VI- 6 Program: Education Subprogram: 1200 Regional Schools Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Regional School subprogram provides funding to operate the Minuteman Science-Technology High School. Minuteman Tech is a regional school, located in Lexington and Lincoln,which provides technical and academic education for students in grades 9-12 from the 16-town Minuteman district, and out-of-district students paying school established tuition or state-regulated CHOICE tuition. Minuteman Tech's programs include courses in biotechnology, environmental technology, computer programming, printing, commercial art, cosmetology, child care, carpentry, drafting, auto body repair and welding, as well as four-year academic and college preparatory programs. In addition, adults can pursue a variety of continuing education programs at Minuteman. Elements within Subprogram 1200 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Minuteman Regional Tech $ 901,431 $ 928,474 $ 856,328 $ 856,328 $ 887,667 Total all Elements S 901,431 S 928,474 S 856,328 S 856,328 S 887,667 Subprogram 1200 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ - $ - $ - $ - $ - 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ - $ - $ - $ - $ - 52110 Contractual Services $ 901,431 $ 928,474 $ 856,328 $ 856,328 $ 887,667 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ - $ - $ - $ - $ - 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 901,431 $ 928,474 $ 856,328 $ 856,328 $ 887,667 Total 1200 Minuteman Expenditures S 901,431 S 928,474 S 856,328 S 856,328 S 887,667 Appropriated Resources General Fund $ 901,431 $ 928,474 $ 856,328 $ 856,328 $ 887,667 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ Total 1200 Minuteman Resources S 901,431 S 928,474 S 856,328 S 856,328 $ 887,667 VI- 7 Section VII : Shared Expenses Program 2000 Employee Benefits Debt Service Operating Articles Organizational Expenses Program: 2000 Shared Expenses Town of Lexington FY 2006 Program Budget The Shared Expenses program accounts for costs not included as personal services or expenses in departmental budgets. These include pensions, employee health/dental and life insurance costs,property and liability insurance,workers' compensation costs, and debt service payments. Subprograms within FY2004 FY2005 FY 2006 FY 2006 FY 2006 Program 2000 Expended Appropriated Dept Request Recommended Appropriated 2100 Employee $6,228,206 $7,905,185 $8,591,260 $8,608,460 $8,608,460 Benefits 2200 Debt Service $8,315,678 $9,662,267 $8,534,063 $8,534,063 $8,534,063 2300 Operating Articles $0 $200,000 $587,780 $567,780 $567,780 2400 Organizational $130,011 $136,376 $536,376 $536,376 $536,376 Expenses Program Totals Compensation $1,978,413 $3,367,845 $4,015,562 $3,995,562 $3,995,562 Benefits 3,679,930 4,073,887 4,470,102 4,487,302 4,487,302 Expenses 9,015,552 10,467,096 9,763,815 9,763,815 9,763,815 Town Funded Expenses $14,673,895 $17,908,828 $18,249,479 $18,246,679 $18,246,679 General Fund $16,429,516 $ 17,551,229 $17,430,542 $17,410,542 $17,410,542 Enterprise Funds 352,599 352,599 418,937 418,937 418,937 Directed Funding 15,000 0 400,000 417,200 417,200 Appropriated Resources $16,797,115 $17,903,828 $18,249,479 $18,246,679 $18,246,679 VII-1 Program: Shared Expenses Subprogram: 2100 Employee Benefits Town of Lexington FY 2006 Program Budget Included in the Employee Benefits subprogram are costs associated with retirement,workers' compensation,property and casualty insurance, and unemployment insurance for school and town employees. Health benefits and Medicare are included in this element for municipal employees. Health benefits,Medicare, and early retirement programs for school employees are included in the Public Schools' budget in subprogram 1100,while traditional retirement for schoolteachers is funded through the State Teachers Retirement System. Elements within Subprogram 2100 FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Ex ended Appropriated Request Recommended Appropriated Total 2110 Contributory Retirement $ 1,540,558 $ 3,015,532 $ 3,284,215 $ 3,284,215 $ 3,284,215 Total 2120 Non-Contributory Retireme $ 85,901 $ 85,000 $ 68,000 $ 68,000 $ 68,000 Total 2130Insurance $ 4,352,216 $ 4,691,839 $ 5,115,080 $ 5,132,280 $ 5,132,280 Total 2140 Unemployment Benefits $ 199,362 $ 58,849 $ 70,000 $ 70,000 $ 70,000 Total 2150 Police&Fire Medical $ 50,169 $ 53,965 $ 53,965 $ 53,965 $ 53,965 Total all Elements S 6,228,206 S 7,905,185 S 8,591,260 S 8,608,460 S 8,608,460 Subprogram 2100 Totals FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Expended Appropriated Request Recommended Appropriated Expenditures 51110 Regular Wages $ 23,731 $ 19,488 $ 21,591 $ 21,591 $ 21,591 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - 51901 Worker's Compensation $ 87,292 $ 100,000 $ 100,000 $ 100,000 $ 100,000 51902 Unemployment $ 199,362 $ 58,849 $ 70,000 $ 70,000 $ 70,000 51910 Contributory Retirement $ 1,540,558 $ 3,015,532 $ 3,284,215 $ 3,284,215 $ 3,284,215 51911 Non-Contributory Retirement $ 85,901 $ 85,000 $ 68,000 $ 68,000 $ 68,000 Total Compensation $ 1,936,844 $ 3,278,869 $ 3,543,806 $ 3,543,806 $ 3,543,806 51903 Medicare $ 146,567 $ 190,000 $ 190,000 $ 190,000 $ 190,000 51905 Health Insurance $ 3,365,288 $ 3,695,081 $ 4,075,147 $ 4,092,347 $ 4,092,347 51906 Dental Insurance $ 163,116 $ 179,428 $ 195,577 $ 195,577 $ 195,577 51907 Life Insurance $ 4,959 $ 9,378 $ 9,378 $ 9,378 $ 9,378 Total Benefits $ 3,679,930 $ 4,073,887 $ 4,470,102 $ 4,487,302 $ 4,487,302 52110 Contractual Services $ 611,432 $ 552,429 $ 577,352 $ 577,352 $ 577,352 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ - $ - $ - $ - $ - 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 611,432 $ 552,429 $ 577,352 $ 577,352 $ 577,352 Total 2100 Benefits Expenditures S 6,228,206 S 7,905,185 S 8,591,260 S 8,608,460 S 8,608,460 Appropriated Resources General Fund $ 5,979,727 $ 7,656,706 $ 8,294,359 $ 8,294,359 $ 8,608,460 Enterprise Funds Water Enterprise $ 157,150 $ 157,150 $ 162,111 $ 162,111 $ 162,111 Sewer Enterprise $ 69,329 $ 69,329 $ 112,790 $ 112,790 $ 112,790 Recreation Enterprise $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 Directed Funds DPW Revolving Fund $ - $ - $ - $ 17,200 $ 17,200 Tota12100 Benefits Resources S 6,228,206 S 7,905,185 S 8,591,260 S 8,608,460 S 8,608,460 VII-3 Subprogram: Employee Benefits Element: 2110 Contributory Retirement Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES The Comptroller/Finance Director, in conjunction with the Retirement Board, administers the Contributory Retirement System,which provides pension benefits to Town employees(excluding schoolteachers)eligible for pension benefits. Employees who work a minimum of 18 hours per week are required to contribute 5 -9%of their salary depending on their date of entry into the Retirement System, and an additional 2%if an employee's salary is over$30,000. The Retirement Board's staff advises and computes pension allowances for employees contemplating retirement,pays out monthly pensions, and provides pension calculations, actuarial data, and portfolio performance to the Public Employees Retirement Administration Commission(PERAC)for their review and approval, as required by law. The five member Lexington Retirement Board monitors the investment of Town and employee retirement funds and implements policies and procedures in accordance with pertinent laws and regulations. Professional managers who invest in equities and bonds manage the retirement funds. Schoolteachers participate in the State Teachers Retirement System and neither contribute to,nor receive pensions from the Town. Benefits for all other eligible School and Town employees are included in this element. HIGHLIGHTS: • 387 retirees and dependents receive pension allowances ranging from $1,013 to$76,731 per year. Of these former employees,33 receive disability benefits. The number of members in the system has grown significantly over the past few years and now has 551 active and 214 inactive members. • 67%of the pension account was invested in equities or stocks,31%in fixed-income bonds, and 2%in cash equivalents (certificates of deposit, savings, etc.) as of December 31,2002. • The rate of return for 2003 was 18.1% • The market value of the system at December 31, 2002 was approximately$82.9 million. • Mellon conducted an actuarial valuation of the Lexington Retirement System as of January 1, 2004. The system was 85%funded at that time. The Retirement Board has adopted a funding schedule,which has been approved by P.E.R.A.C.,which will fully fund the system by 2015. BUDGET ISSUES: • Contributory retirement is funded through contributions from both the Town and its employees. The Town appropriates funds each year to pay actual retirement benefits,plus an additional amount to fund pension liabilities for active employees. The retirement system has a funding schedule,which requires that the system be fully funded by the year 2028. The Retirement Board has adopted a funding schedule that will fully fund the system by 2010. • In addition to the pensions,the Town pays an equal percentage of the health insurance premium for retired employees as it does for active employees. STAFFING: The Retirement Administrator provides staffing for the Retirement Board. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 1,540,558 3,015,532 3,284,315 3,284,315 3,284,315 Expenses 0 0 0 0 0 Town Funded Expenses $1,540,558 $3,015,532 $3,284,315 $3,284,315 $3,284,315 General Fund $2,639,563 $2,933,329 $3,202,112 $3,202,112 $3,202,112 Enterprise Funds 82,203 82,203 82,203 82,203 82,203 Directed Funding 0 0 0 0 0 Appropriated Resources $2,721,766 $3,015,532 $3,284,315 $3,284,315 $3,284,315 VII-5 Subprogram: Employee Benefits Element: 2120 Non-Contributory Retirement Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Non-Contributory Retirement program provides pensions to retired employees who began employment with the Town prior to July 1, 1939. The Town Comptroller/Finance Director oversees the Non-Contributory Retirement program. HIGHLIGHTS: • Five(5)former Town employees and/or their surviving spouses receive an annual allowance ranging from $9,477 to $23,508 per year. BUDGET ISSUES: None STAFFING: None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 85,901 85,000 85,000 68,000 68,000 Expenses 0 0 0 0 0 Town Funded Expenses $85,901 $85,000 $85,000 $68,000 $68,000 General Fund $123,000 $85,000 $85,000 $68,000 $68,000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $123,000 $85,000 $85,000 $68,000 $68,000 VII-6 Subprogram: Employee Benefits Element: 2130 Insurance Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The insurance program has four components: group health, dental and life insurance, and general municipal insurance. Benefits for school employee subscribers are shown in the Public School's subprogram and benefits for subscribers in municipal departments are shown in this element. Including the schools,budget estimates for health, dental and life insurance comprise approximately 95%of the entire insurance budget. The Town offers employees their choice of three health insurance plans: Blue Choice,HMO Blue, and Harvard Pilgrim Health Plan. The Town covers 80-85%of the cost of an employee's coverage, depending on the plan chosen. In addition, several different supplemental health insurance for medical expenses not covered by Medicare choices are offered to all retired employees. The Town also covers 50%of the costs of an employee's dental coverage for employees who choose to purchase dental insurance. General municipal insurance is purchased from private providers to cover the Town's liability,property,vehicle, and professional insurance needs. HIGHLIGHTS: • In light of escalating health care costs,the town and the employee coalition bargaining group are reexamining collective bargaining agreements under Massachusetts General Law Chapter 32b section 19 Coalition Bargaining. A new contract with school and municipal employees will be negotiated effective July 1, 2004. A Request for Quotes has been issued for health insurance administration. • As of June 2004,there were 1,984 active and retired Town and School employees enrolled in health plans, and 1,462 enrolled in dental plans. • A cooperative effort through the Employees Strategy Group and Minuteman Science Technology High School allowed the town to create their own fitness center for employees. BUDGET ISSUES: • Health insurance costs have increased substantially since 2000 due to increased enrollments, claims, escalating administrative and reinsurance costs compounded by medical and prescription drug cost inflation. The FY06 budget is projecting a 9%increase in health insurance costs. • Medicare costs have been rising steadily in recent years due to legislation requiring the Town to pay 1.45%of each new employee's salary for Medicare benefits. • General municipal insurance rates increased substantially in FY 03 &04 due to September l la',but seem to have stabilized. The FY06 budget is level funded. STAFFING: The Town Manager's Office provides staff support for Benefits Administration,Worker's Compensation and Risk Management. Workers comp claims management is provided by Health Resources. A proportionate allocation of wages is included in this element and in the Health Benefits Trust. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $111,023 $119,488 $121,591 $121,591 $121,591 Benefits 3,679,930 4,073,887 4,470,102 4,487,302 4,487,302 Expenses 561,263 498,464 523,387 523,387 523,387 Town Funded Expenses $4,352,216 $4,691,839 $5,115,080 $5,132,280 $5,132,280 General Fund $4,134,269 $4,700,563 $4,900,382 $4,917,582 $4,917,582 Enterprise Funds 166,276 166,276 214,698 214,698 214,698 Directed Funding 0 0 0 17,200 17,200 Appropriated Resources $4,300,545 $4,866,839 $5,115,080 $5,132,280 $5,132,280 VII-7 Subprogram: Employee Benefits Element: 2140 Unemployment Benefits Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Town maintains a fund from which it pays for unemployment benefits. This fund pays unemployment benefits to all former municipal and school employees whose positions have been eliminated, for part-time employees who have not been given reasonable assurance of future work, for past employees separating from a subsequent employer,and for those who have otherwise become involuntarily separated from the Town. The maximum collection period is 30 weeks.All unemployment benefits for both municipal and school positions are paid for out of this element. HIGHLIGHTS: • In FY'01 the maximum weekly benefit was$477, and the costs were$38,248 for 30 claims • In FY'02 the maximum weekly benefit was$512, and the costs were$62,774 for 32 claims • In FY'03 the maximum weekly benefit was$507, and the costs were$75,695 for 24 claims • In FY'04 the maximum weekly benefit was$508, and the costs were$187,880 for 45 claims • In FY'05 the maximum weekly benefit was$558, and the actual costs were$96,326 for 29 claims(July—December 2004). Some of these claims had been previously filed in FY 2004. BUDGET ISSUES: • In FY'02 there was an increase in claims' duration from an average of 10-13 weeks to an average of 20 or more weeks due to the weakened economy. • In FY'03 unemployed employees continued to require more weeks on benefits due to the poor economy and the temporary extension of benefits for 13 weeks beyond the standard 30 week benefit period. • In FY'04 the failed override resulted in more claimants seeking unemployment benefits. • In FY'05 through December 31 the potential liability for 23 claimants was$134,268. Three claimants were disqualified. The majority of claims were for"Lack of Work-Job Elimination/Contract Not Renewed'. STAFFING: Staff in the Town Manager's Office provides administrative support. The Town contracts with Jon Jay Associates for claims management. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $199,362 $58,849 $70,000 $70,000 $70,000 Benefits 0 0 0 0 0 Expenses 0 0 0 0 0 Town Funded Expenses $199,362 $58,849 $70,000 $70,000 $70,000 General Fund $483,224 $58,849 $70,000 $70,000 $70,000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $483,224 $58,849 $70,000 $70,000 $70,000 VII-8 Subprogram: Employee Benefits Element: 2150 Police& Fire Medical Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Fire and Police Medical pays for employment-related medical expenses for public safety employees. It is the equivalent of workers' compensation for all uniformed fire and police officers,both active and retired,who have sustained a work related injury. Payments are made in compliance with State law Chapter 41, Section 100 for active employees, Section 10013 for retired employees, and Section I I IF for injuries received in the line of duty. Most claims are paid to retired public safety employees. Through the Section I I IF benefit, injured police and fire personnel receive regular pay until they return to work or retire. HIGHLIGHTS: • FY00 actual costs were$30,890. • FY01 actual costs were$60,400. • FY02 actual costs were$46,628. • FY03 actual costs were$80,923. • FY04 actual costs were$50,169. BUDGET ISSUES: • The State has a mandated wellness program for police and fire employees. • As disability retirees age, costs incurred in this program will increase. • Actual costs for each fiscal year are higher than payments due to June bills carried forward. STAFFING: Administration of Police and Fire Medical accounts is provided by the Town Manager's Office in collaboration with the a third party claims management vendor and the Police&Fire Chiefs. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses $50,169 $53,965 $53,965 $53,965 $53,965 Town Funded Expenses $50,169 $53,965 $53,965 $53,965 $53,965 General Fund $53,965 $53,965 $53,965 $53,965 $53,965 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $53,965 $53,965 $53,965 $53,965 $53,965 VII-9 Program: Shared Expenses Subprogram: 2200 Debt Service Town of Lexington FY 2006 Program Budget Debt service includes general fund principal and interest payments for both exempt and non-exempt debt as well as temporary borrowing. Debt service on water and sewer enterprise projects is shown in elements 3710 and 3810. A statement of all outstanding debt by category is included in the Capital InvestmentDebt Management section. Elements within Subprogram 2200 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 2210 Within-Levy Debt-Principal $ 3,253,000 $ 3,441,000 $ 2,760,000 $ 2,760,000 $ 2,760,000 Total 2220 Within-Levy Interest $ 547,954 $ 553,670 $ 450,750 $ 450,750 $ 450,750 Total 2230 Within-Levy Temp. Borrowing $ 234,166 $ 242,512 $ 280,000 $ 280,000 $ 280,000 Total 2240 Exempt Debt $ 4,280,558 $ 5,425,085 $ 5,043,313 $ 5,043,313 $ 5,043,313 Total all Elements S 8,315,678 S 9,662,267 S 8,534,063 S 8,534,063 S 8,534,063 Subprogram 2200 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ - $ - $ - $ - $ - 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ - $ - $ - $ - $ - 52110 Contractual Services $ - $ - $ - $ - $ - 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ - $ - $ - $ - $ - 54500 Equipment $ - $ - $ - $ - $ - 59100 Long-Term Debt-Principal $ 5,193,000 $ 6,488,040 $ 6,080,000 $ 6,080,000 $ 6,080,000 59150 Long-Term Debt-Interest $ 1,964,692 $ 2,007,895 $ 1,814,063 $ 1,814,063 $ 1,814,063 59160 Interest on Temporary Loans $ 1,157,986 $ 1,166,332 $ 640,000 $ 640,000 $ 640,000 Total Expenses $ 8,315,678 $ 9,662,267 $ 8,534,063 $ 8,534,063 $ 8,534,063 Total 2200 Debt Expenditures S 8,315,678 S 9,662,267 S 8,534,063 S 8,534,063 S 8,534,063 Appropriated Resources General Fund $8,200,678 $9,562,267 $8,434,063 $ 8,434,063 $8,434,063 Enterprise Funds Recreation Enterprise $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 Directed Funds $ 15,000 $ - $ - $ - $ - Total 2200 Debt Resources S 8,315,678 S 9,662,267 S 8,534,063 S 8,534,063 S 8,534,063 VII-11 Subprogram: Debt Service Element: 2210 Payment on Funded Debt Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Town assumes debt to finance some capital projects. Lexington's debt is funded through bond issues. State statutes permit maximum terms of bond issues to vary from 5 to 20 years, depending on the purpose of the issue. Lexington has an aggressive debt repayment policy. The Town can only issue new debt with the approval of two-thirds of Town Meeting. Current outstanding debt is attributable to the following:various school projects,public safety dispatch center, land acquisition, Town building renovation,recreational improvements,road improvements,Lincoln Park and the Library project. HIGHLIGHTS: • Additional information can be found in Section V:Debt. BUDGET ISSUES: • The combined capital appropriation demand for maintaining buildings, streets, equipment, and the Town's other physical assets cannot be met in the current budget. The Board of Selectmen continues to support a staff recommended "cash capital policy"that will assist in managing the Town's capital needs as well as its dependency on long term debt issues. The implementation of the cash capital policy will work toward further reducing this expense. At the present time staff is reviewing the"cash capital"policy and will make recommendations to the Board of Selectmen. STAFFING: Staff in the Finance Department work with the Town's financial advisors to manage the debt portfolio. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 3,253,000 3,441,000 2,760,000 2,760,000 2,760,000 Town Funded Expenses $3,253,000 $3,441,000 $2,760,000 $2,760,000 $2,760,000 General Fund $3,238,000 $3,441,000 $2,760,000 $2,760,000 $2,760,000 Enterprise Funds 0 0 0 0 0 Directed Funding 15,000 0 0 0 Appropriated Resources $3,253,000 $3,441,000 $2,760,000 $2,760,000 $2,760,000 VII-13 Subprogram: Debt Service Element: 2220 Interest on Funded Debt Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The interest rate paid on the Town's long-term debt is a product of the economy at the time of the sale. The Town was recently rated"AAA"by Moody's Investor's with a"Negative Outlook" The Town's"AAA"bond rating allows the Town to sell bonds at very competitive interest rates,thus minimizing the cost of bond-financed capital projects. HIGHLIGHTS: • Additional information can be found in Section V:Debt. BUDGET ISSUES: • The Town's policy of aggressive repayment results in lower annual interest costs for a shorter period. The saving on total interest costs over the life of the bonds is significant. STAFFING: None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 547,954 553,670 450,750 450,750 450,750 Town Funded Expenses $547,954 $553,670 $450,750 $450,750 $450,750 General Fund $547,957 $553,670 $450,750 $450,750 $450,750 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $547,957 $553,670 $450,750 $450,750 $450,750 VII-14 Subprogram: Debt Service Element: 2230 Temporary Borrowing Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Interest charges are minimized by initially obtaining short-term financing then using long-term financing to pay off the short-term debt Short-term interest rates are generally 1 - 1.5%lower than long-term rates. The Town can borrow with the intent of issuing long-term financing,using Bond Anticipation Notes(Bans). Bans must be fully retired within five years of their original dates of issuance. Bans for school projects approved by SBAB can be for a term up to seven years. Bond Anticipation Notes are used to provide flexibility in the timing of issuing permanent debt,to avoid locking in artificially high interest rates and to allow several years' authorizations to be grouped together in one issue. The increased use and management of temporary borrowing in conjunction with the cash capital policy will further allow the Town to take advantage of favorable short term interest rates versus long term debt issuance. All temporary borrowing is competitively bid so that the Town benefits from the lowest possible rates. Some municipalities use temporary borrowing to finance operations in anticipation of revenue receipts. The Treasurer, with the approval of the Selectmen, can obtain temporary loans in anticipation of the revenue to cover operating shortfalls. Lexington's automated collection policy avoids this practice. The Town has not had to utilize this type of financing option in over 25 years. Implementing a quarterly billing and collection system for property taxes has stabilized our collections, which further decreases the Town's need to rely on temporary borrowing to meet operational expenses. The Treasurer may also borrow in anticipation of authorized federal and state aid. Temporary borrowing is utilized to fund capital projects such as State Chapter 90 supported road improvements and water pollution control projects. These are projects for which the Town must first spend the funds,then seek reimbursement The interest on borrowing is charged to this account along with some banking charges, and debt issuance costs. The Town also uses temporary borrowing to finance interest payments on abatements of real estate tax payments, some banking charges, and debt issuance costs. The Town must refund the tax overpayment with an additional 8%interest,in accordance with state statutes. HIGHLIGHTS: • Additional information can be found in Section V:Debt. BUDGET ISSUES: STAFFING: None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 234,166 242,512 300,000 280,000 280,000 Town Funded Expenses $234,166 $242,512 $300,000 $280,000 $280,000 General Fund $275,000 $242,512 $300,000 $280,000 $280,000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $275,000 $242,512 $300,000 $280,000 $280,000 VII-15 Subprogram: Debt Service Element: 2240 Exempt Debt Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Exempt Debt is voter-approved debt service that is funded outside of the Proposition 2-1/2 tax levy limitations. The voters of Lexington passed a debt exclusion in the amount of$52,235,000 on December 7, 1998. The purpose of the debt exclusion is to construct, equip, furnish and/or remodel Lexington High School, Clarke and Diamond Middle Schools. Lexington is eligible for 59%reimbursement from the Commonwealth of Massachusetts for the debt and interest costs associated with this project. The annual reimbursement will be used to offset the debt service incurred as a result of the project. In June 2002 the voters approved a debt exclusion for the following capital projects: Street Related Improvements $7,000,000,Lincoln Park Improvements, $3,400,000,Remodeling and Reconstruction of the Harrington and Fiske Schools, $32,150,000. HIGHLIGHTS: • Additional information can be found in Section V:Debt. BUDGET ISSUES: • Planning future exempt debt issues, in accordance with a town wide debt/capital program is a possible strategy for funding capital projects in the future. STAFFING: None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 4,280,558 5,425,085 5,043,313 5,043,313 5,043,313 Town Funded Expenses $4,280,558 $5,425,085 $5,043,313 $5,043,313 $5,043,313 General Fund $4,189,338 $5,325,085 $4,943,313 $4,943,313 $4,943,313 Enterprise Funds 0 0 0 0 0 Directed Funding 100,000 100,000 100,000 100,000 100,000 Appropriated Resources $4,289,338 $5,425,085 $5,043,313 $5,043,313 $5,043,313 VII-16 Program: Shared Expenses Subprogram: 2300 Operating Articles Town of Lexington FY 2006 Program Budget The Reserve fund provides for extraordinary and unforeseen expenses during the year. Municipal Salary Adjustments also are appropriated in a lump sum and are distributed to the appropriate accounts during the year. Elements within Subprogram 2300 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 2310 Reserve Fund $ - $ 300,000 $ 150,000 $ 150,000 $ 150,000 Total 2320 Municipal Salary Adjustments $ - $ 50,000 $ 437,780 $ 417,780 $ 417,780 Total all Elements $ - S 350,000 S 587,780 S 567,780 S 567,780 Subprogram 2300 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ - $ 50,000 $ 437,780 $ 417,780 $ 417,780 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ $ 50,000 $ 437,780 $ 417,780 $ 417,780 52110 Contractual Services $ - $ 300,000 $ 150,000 $ 150,000 $ 150,000 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ - $ - $ - $ - $ - 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ - $ 300,000 $ 150,000 $ 150,000 $ 150,000 Total 2300 Oper.Art. Expenditures S S 350,000 S 587,780 S 567,780 S 567,780 Appropriated Resources General Fund $ 331,990 $ 346,180 $ 565,744 $ 545,744 $ 567,780 Enterprise Funds Water Enterprise Fund $ 2,029 $ 2,029 $ 11,018 $ 11,018 $ 11,018 Sewer Enterprise Fund $ 1,791 $ 1,791 $ 11,018 $ 11,018 $ 11,018 Directed Funds $ - $ - $ - $ - $ - Total 2300 Oper.Art.Resources S 335,810 S 350,000 S 587,780 S 567,780 S 567,780 VII-17 Subprogram: Operating Articles Element: 2310 Reserve Fund Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Reserve Fund is used for extraordinary,unforeseen, and unanticipated expenditures,which cannot be paid through regular program appropriations. The Appropriations(Finance)Committee approves transfers from the Reserve Fund. HIGHLIGHTS: • In FY2004 the Appropriation Committee approved the following transfer from an appropriation of$150,000: 1. Legal: $125,392 2. Town Clerk/Elections: $24,608 BUDGET ISSUES: None STAFFING: None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 0 300,000 150,000 150,000 150,000 Town Funded Expenses $0 $300,000 $150,000 $150,000 $150,000 General Fund $150,000 $300,000 $150,000 $150,000 $150,000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $150,000 $300,000 $150,000 $150,000 $150,000 VII-19 Subprogram: Operating Articles Element: 2320 Municipal Salary Adjustment Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: This element provides funding for compensation increases for municipal union&association employees without settled contracts and for any non-union employees. Funds are distributed to specific accounts during the year as employee raises are granted to non-union employees or union contracts are settled. No municipal collective bargaining contracts have been settled for FY 2005 and beyond,this represents six(6)unions and two(2)associations. HIGHLIGHTS: • The FY 2003 allocation for municipal salary adjustment represented a 3.0%cost of living increase. • The FY 2004 allocation for municipal salary adjustment represented a 2%July and 1%January increase. • The FY 2005 allocation for municipal salary adjustment included only certain step increases and assorted contractual obligations. • The FY 2006 request provides for a 2.5% COLA and minor contractual obligations. BUDGET ISSUES: None STAFFING: None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $50,000 $437,780 $417,780 $417,780 Benefits 0 0 0 0 0 Expenses 0 0 0 0 0 Town Funded Expenses $0 $50,000 $437,780 $417,780 $417,780 General Fund $182,323 $46,180 $415,744 $395,744 $395,744 Enterprise Funds 3,487 3,820 22,036 22,036 22,036 Directed Funding 0 0 0 0 0 Appropriated Resources $185,810 $50,000 $437,780 $417,780 $417,780 VII-20 Program: Shared Expenses Subprogram: 2400 Organizational Expenses Town of Lexington FY 2006 Program Budget The Organizational Expenses subprogram funds organizational activities and expenses that apply to multiple departments. Common expenditures within the municipal organization include activities and expenses that relate to many departments. These include Professional Development and Services,the Parking Hearing Officer, Temporary Help and Overtime. These expenses require the review and approval of the Town Manager. Revenues Attributable to Subprogram 2400 FY2004 Personnel Actual N/a $ Full-Time 1 Total Revenue Collections for FY 2004 $ - Part-Time 1 Total 2 Elements within Subprogram 5100 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 2410 Municipal Services and Expenses $ 130,011 $ 131,376 $ 131,376 $ 131,376 $ 131,376 Total 2420 Wide Area Network N/a $ 5,000 $ 5,000 $ 5,000 $ 5,000 Totat 2430 Community Access N/a N/a $ 400,000 $ 400,000 $ 400,000 Total all Elements S 130,011 S 136,376 S 536,376 S 536,376 S 536,376 Subprogram 2400 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ 41,569 $ 33,976 $ 33,976 $ 33,976 $ 78,976 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 41,569 $ 33,976 $ 33,976 $ 33,976 $ 78,976 52110 Contractual Services $ - $ - $ 400,000 $ 400,000 $ 355,000 52120 Professional Services $ 44,368 $ 27,400 $ 27,400 $ 27,400 $ 27,400 52130 Tuition&Training $ 44,074 $ 70,000 $ 70,000 $ 70,000 $ 70,000 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ - $ - $ - $ - $ - 54500 Equipment $ - $ 5,000 $ 5,000 $ 5,000 $ 5,000 Total Expenses $ 88,442 $ 102,400 $ 502,400 $ 502,400 $ 457,400 Total 2400 Org. Exp. Expenditures S 130,011 S 136,376 S 536,376 S 536,376 S 536,376 Appropriated Resources General Fund $ 130,011 $ 136,376 $ 136,376 $ 136,376 $ 136,376 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds Community Access Revolving Fund $ - $ - $ 400,000 $ 400,000 $ 400,000 Total 2400 Or . Exp. Resources S 130,011 S 136,376 S 536,376 S 536,376 S 536,376 VII-21 Subprogram: Organizational Expenses Element: 2410 Municipal Services and Expenses Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Municipal Services and Expenses element funds organizational activities and expenses that require the review and approval of the Town Manager. These common expenditures include professional development and services,tuition,travel and Parking Ticket Hearing Officer, and temporary help and overtime. HIGHLIGHTS: • Employees participated in a variety of professional development workshops that included: Domestic Violence, Interrogation,Eyewitness,Rifle&Munitions, Crime Scene and Traffic Safety Training for police personnel,Building Code, Camp&Pool Inspection,Professional Food Manager, 40-B Housing,Health Officer Meeting for Community Development personnel,Information and Records Management Conference,Emergency Medical Dispatch Training, Massachusetts Fire Fighting Program for fire personnel;International Association of Police Chiefs,International City Manager's Association,Massachusetts Municipal Association to name a few. • Employee Recognition efforts were held through the on-going efforts of the Town Manager's Office and the Employee Strategy Group. BUDGET ISSUES: • This element has been level funded for several years. • Employee development becomes more important as pressures on the organization increase to upgrade services and technology. • Increased participation of volunteer groups and committees require increased staff support. STAFFING: 1 Management Intern and miscellaneous part-time and seasonal employees FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $41,569 $33,976 $33,976 $33,976 $33,976 Benefits 0 0 0 0 0 Expenses 88,442 97,400 97,400 97,400 97,400 Town Funded Expenses $130,011 $131,376 $131,376 $131,376 $131,376 General Fund $140,976 $131,376 $137,376 $137,376 $131,376 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $140,976 $131,376 $131,376 $131,376 $131,376 VII-23 Subprogram: Organizational Expenses Element: 2420 Wide Area Network Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: In 1989 the Town of Lexington began to create its first generation of network infrastructure. This network,known as the I- net,was replaced with faster and more reliable fiber optic Wide Area Network. This network,which connects 27 town, school and library buildings,must be maintained for reliability. This element funds costs for upgrades, equipment replacement and maintenance. It will also more clearly define operating roles and responsibilities by delineating the line between Local Area Networks and the WAN. Internal staff resources will continue to be budgeted under the XIIS Subprogram 8600 and in the School Budget. HIGHLIGHTS: BUDGET ISSUES: A matching$5,000 appears within the Subprogram 1100: Lexington Public Schools expenses. STAFFING: Support for this element is shown under Element 8610. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 0 5,000 5,000 5,000 5,000 Town Funded Expenses $0 $5,000 $5,000 $5,000 $5,000 General Fund $0 $5,000 $5,000 $5,000 $5,000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $0 $5,000 $5,000 $5,000 $5,000 VII-24 Subprogram: Organizational Expenses Element: 2430 Community Access Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: This elements funds programs and services related to local cable access programming. The Town of Lexington is currently seeking out interested parties who would be willing to manage the Town's public, educational and governmental(PEG) cable programming needs. This request is for the expenditure of up to$400,000 to be spent out of the Community Access Revolving Fund. HIGHLIGHTS: BUDGET ISSUES: • This is a new element in the budget for FY 2006. • This item is funded through the Community Access Revolving Fund, established at the 2003 Annual Town Meeting. Revenues come from agreements with technology and cable corporations which service Lexington(i.e. RCN, Comcast, etc.) STAFFING: FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $45,000 Benefits 0 0 0 0 0 Expenses 0 0 400,000 400,000 355,000 Town Funded Expenses $0 $0 $400,000 $400,000 $400,000 General Fund $0 $0 $0 $0 $0 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 400,000 400,000 400,000 Appropriated Resources $0 $0 $400,000 $400,000 $400,000 VII-25 Section VIII : Community Services Program 3000 DPW Oversight Highway Parks and Grounds Waste Management Building Maintenance Transportation Water Enterprise Sewer Enterprise Program: 3000 Community Services Town of Lexington FY 2006 Program Budget The Community Services program contains all Public Works divisions and is the largest municipal department. The services provided by Public Works include the maintenance,repair,and construction of the Town's infrastructure,roads, buildings,equipment, and property. The Department of Public Works is responsible for 284 lane miles of road, 154 miles of water mains, 34 miles of trunk sewer line, 119 miles of street sewer line, 4,700 catch basins, 14 public buildings, 141 pieces of equipment, 9 parks,4 cemeteries, a golf course, a parking lot operation, and the 5.5 mile-long Jack Eddison Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as the Police and Fire Stations,playing fields, and the Jack Eddison Memorial Bikeway. This program includes the Town's water and sewer operations,which operate as separate enterprise funds. Revenues Attributable to Program 3000 FY 2004 Actual Charges for Service $ 136,542 Licenses & Permits $ 80,326 Water Enterprise Fund $ 7,074,377 Sewer Enterprise Fund $ 7,429,154 Total $ I ,399 *Additional revenues can he found in Special Revenues on pages III-9 through III-II. Money collected for Lexpress and the DPW Revolving Fund (fares, grants, etc.) is not included in this total above because it was not part of the budget in FY2004. Only revenues attributable for programs which were in the budget in FY2004 are shown above. Subprograms within FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Program 3000 Expended Appropriated Request Recommended Appropriated 3100 DPW Oversight $949,819 $1,028,761 $1,078,594 $1,058,594 $1,058,594 3200 Highway $1,868,210 $1,689,819 $1,940,207 $1,804,207 $1,877,082 3300 Public Grounds $1,109,567 $1,052,290 $1,582,989 $1,213,677 $1,213,677 3400 Environmental Services $2,404,637 $2,382,716 $2,296,434 $2,429,103 $2,429,103 3500 Building Maintenance $715,309 $668,268 $803,997 $838,717 $838,717 3600 Transportation $0 $291,028 $487,567 $464,424 $487,567 3700 Water Enterprise $5,240,049 $5,717,042 $6,369,973 $6,369,973 $6,369,973 3800 Sewer Enterprise $7,221,566 $7,383,253 $7,335,897 $7,335,897 $7,335,787 Program Totals Compensation $3,838,256 $3,661,932 $4,002,060 $3,836,243 $3,836,243 Benefits 0 0 0 0 0 Expenses 15,670,900 16,551,245 17,893,598 17,678,349 17,774,257 Town Funded Expenses $19,509,156 $20,213,177 $21,895,658 $21,514,592 $21,610,500 General Fund $5,661,624 $5,922,089 $6,865,834 $6,301,199 $6,397,107 Enterprise Funds 14,467,304 14,082,462 14,688,098 14,688,098 14,688,098 Directed Funding 179,193 208,626 341,726 525,295 525,295 Appropriated Resources $20,308,121 $20,213,177 $21,895,658 $21,514,592 $21,610,500 VIII-1 kD Program 3000 - Community Services Public Works Director Transportation Coordinator Town Mgr. Of Oper. /Supt. Management Office Manager/ Engineer Of Equip/Hwy/Drain Analyst Executive Secretary Department Clerk Assistant Town Engineer Department Account Parking Operations Administrative Clerk LSupervisor Senior Civil Engineer Staff Parking Attendant Engineering Assistant Department Lead clerk Engineering Aide Department Acct. Clerk Building Maintenance — Snow and Ice Public Grounds Water/Sewer Superintendent Superintendent Superintendent — Equipment Working Foreman — Resurfacing/ Ground Improvement/ Water Distribution Traffic Park Maintenance Bldg. Maint. Tech Waste Water Patching Crew/ Cemetery Distribution Custodian Painting Tree Construction — Drains Turf Maintenance Water Quality Supt. Of Environmental Equipment Foreman Services Crew Chief Athletic Field Crew Chief Maintenance Cross Connection I nspector Mechanic Recycling Aquatics& Park Grader/Shovel Operator LInformation Coordinator Maintenance Heavy Equipment Grader-Shovel Operator Heavy Equipment Operator Operator Cemetery Foreman -Meter Reader Laborer/TruckDriver Crew Chief Heavy Equipment Operator Arborist Seasonal Heavy Equipment Operator Leadman Laborer/Driver Public Grounds Clerk FY 2006 Appropriated Budget VI 11 -2 May 2, 2005 Program: Community Services Subprogram: 3100 DPW Oversight Town of Lexington FY 2006 Program Budget Public Works administrative staff plans,manages, coordinates, schedules and monitors the department's activities. They develop strategic plans in conjunction with the division heads and coordinate the various activities of the department in support of the Town's needs. The DPW Oversight subprogram includes the compensation and expenses for operating the DPW Administration,Engineering,Parking Operations and Street Lighting programs. See the Department of Public Works Mission Statement, Goals and Objectives on the nextpage. Personnel Full-Time 11 Part-Time 8 Total 19 Elements within Subprogram 3100 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Total3110 DPW Administration $ 345,086 $ 315,276 $ 326,876 $ 326,876 $ 326,876 Total 3120 Engineering $ 303,706 $ 349,064 $ 362,077 $ 362,077 $ 362,077 Total3130 Street Lighting $ 242,752 $ 298,702 $ 318,500 $ 298,500 $ 298,500 Total 3140 Parking Operations $ 58,275 $ 65,719 $ 71,141 $ 71,141 $ 71,141 Total all Elements S 949,819 S 1,028,761 S 1,078,594 S 1,058,594 S 1,058,594 Subprogram 3100 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated 51110 Regular Wages $ 653,960 $ 648,610 $ 677,700 $ 677,700 $ 677,700 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ 51 $ 37,300 $ 42,300 $ 37,300 $ 37,300 Total Compensation $ 654,011 $ 685,910 $ 720,000 $ 715,000 $ 715,000 52110 Contractual Services $ 97,340 $ 97,614 $ 115,892 $ 105,892 $ 105,892 52200 Utilities $ 184,387 $ 220,482 $ 202,947 $ 202,947 $ 202,947 54100 Supplies and Materials $ 14,081 $ 24,755 $ 39,755 $ 34,755 $ 34,755 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 295,808 $ 342,851 $ 358,594 $ 343,594 $ 343,594 Total 3100 DPW Oversight Expenditures S 949,819 S 1,028,761 S 1,078,594 S 1,058,594 S 1,058,594 General Fund $ 401,373 $ 480,315 $ 530,148 $ 510,148 $ 524,785 Enterprise Funds Water Enterprise Fund $ 231,364 $ 231,364 $ 231,364 $ 231,364 $ 231,334 Sewer Enterprise Fund $ 231,363 $ 231,363 $ 231,363 $ 231,363 $ 231,334 Directed Funds Parking Fund $ 85,719 $ 85,719 $ 85,719 $ 85,719 $ 71,141 Total 3100 DPW Oversight Revenues S 949,819 S 1,028,761 S 1,078,594 S 1,058,594 S 1,058,594 VIII-3 3100 Department of Public Works (Oversight) -Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: The mission of the DPW Administration is to provide executive direction and leadership to all aspects of the public works department. We are a team of professionals committed to promoting good management practices,administering town policies. and providing prompt,courteous service to internal and external customers. We provide the necessary support and resources to secure public safety and achieve the goals and objectives of the department. GOAL:Ensure timely reporting of accurate information to residents. OBJECTIVES 110. Keep website up-to-date and accurate. 110. Utilize mailings,voice mail messages,press releases,and the cable access network to keep residents informed. GOAL: Continually strive to improve our timely response to customer inquiries and service. OBJECTIVES 110. Respond to cutomer complaints within 48 hours. 110. Effectively use the phone systems and voice mail to direct customers. GOAL:Identify and address frequently recurring customer issues.'. OBJECTIVES 110. Use media to update residents. 110. Record data and keep records of customer comments. 110. Analyze and/or report on customer issues to decision makers. GOAL:Continue efficient and effective financial management and`planning. OBJECTIVES 110. Timely tam around of accounts payable. 110. Timely receipt of accounts receivable. 110. Meet deadlines for the budget process. GOAL:Promote an atmosphere of and opportunities for employee advancement and education. OBJECTIVES 110. Promote employee participation in seminars,conferences and workshops. 110. Encourage employee advancement when there are position vacancies. FY2005 statistics indicate the beet data for the current year FY2006 statistics indicate projected goals for the upcoming yea. VIII4 3100 Department of Public Works (Oversight) -Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: DPW Engineering is committed to improving the quality of life throughout the community. We strive to protect and enhance the Town's infrastructure by fostering teamwork with the public and all Town departments and by maintaining an atmosphere in which independent and creative thinking can spawn solutions in concert with the highest engineering and performance standards. GOAL:Improve Project Management OBJECTIVES Continue to implement new and renewal projects to add to,rehabilitate and replace infrastructure,buildings,and QED Improve on-schedule capital project completion percentage to 100%. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of capital projects Workload 16 14 15 6 8 Number of capital projects completed on schedule Efficiency 16 14 13 6 8 %Capital projects completed on schedule Outcome 100% 100% 87% 100% 100% Improve the condition and life of the Town's roadway system through careful application of the principles of pavement management. Q& Improve water quality through rehabilitation of the water distribution system. Improve the structural integrity of and reduce infiltration into the sanitary sewer system through the sewer rehabilitation program. Make sewer available to all dwellings in Lexington where it is economically feasible through the sewer collection system program. Improve the condition and life of public buildings through prioritized maintenance investment in the building envelope. Maintain capital project completion on or under budget 100%of the time. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of capital projects completed Workload 16 14 13 6 8 Number of capital projects completed on or under Efficiency 16 14 13 5 8 budget %Capital projects completed on or under budget Outcome 100% 100% 100% 83% 100% FY2005 statistics indicate the beet data for the current year FY2006 statistics indicate projected goals for the upcoming yea. VIII-5 3100 Department of Public Works (Streetlights) -Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: The streetlight maintenance program strives to proactively maintain a cost effective lighting system that enhances Public Safety along Lexington roadways,while considering all characteristics of light source quality. GOAL: Increase the lighting systems working effectiveness. OBJECTIVES Reduce the annual outage percentage. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Total number of outages repaired Workload 1632 969 807 251 400 Number of roll-over outages at the end of the fiscal Workload 24 156 67 88 50 year Average number of new outages reported per month Workload 140 96 74 100 75 Average number of unresolved outages per month Efficiency 152 98 150 150 100 Average percent of unresolved outages per month Outcome 4.6/0 /o o 0 0 0 0 compared to the entire system 3/0 5/0 5/0 3 GOAL: Improve customer service response: OBJECTIVES Reduce the average time electric repairs are resolved by the contractor. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of outages resolved by the contractor Workload 441 175 163 86 100 Average days to resolve outages by contractor Efficiency 72 50 70 30 21 Percent reduction in the Contractor's repair time Outcome -13% 30% -70% 57% 30% Achieve an average resolution rate of 14 days or less for bulb and sensor replacement. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of outages resolved by DPW staff Workload 1215 794 644 165 300 Average days to resolve requests by DPW staff Efficiency 27 14 28 30 21 Average resolution time compared with 14 day Outcome 1.94 1 2 2.5 1.5 objective FY2005 statistics indicate the beet data for the current year. FY2006 statistics indicate projected goals for the upcoming year. VIII-6 Subprogram: DPW Oversight Element: 3110 DPW Administration Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: DPW Administration staff direct the departments activities,prepare budgets,monitor expenditures, develop bid specifications for DPW procurement and respond to citizens' concerns and complaints. Management also schedules work assignments, evaluates work performance,monitors attendance, sick leave and vacation time, and participates in the contract negotiation process. The administrative division assists in the supervision of programs relating to curbside refuse and recycling collections,the regional Minuteman Household Hazardous Products(MHHP)Facility events, Cathode Ray Tube recycling, snow plowing,traffic signal maintenance,traffic/street sign construction and repair, street line/crosswalk painting, storm drain cleaning, and transportation services. These contracts are awarded through a competitive bidding process. HIGHLIGHTS: • Staff assisted the Superintendent of Environmental Services with trash and recycling information and education. • Staff worked with the Superintendent of Environmental Services to write a comprehensive service plan for the management of the Hartwell Avenue Compost Facility site. • Staff is leading the three-year process to be accredited by the American Public Works Association. • Staff continues to be responsible for the administrative support and records management for the MHHP Committee,and represents the Town on several citizens' committees. • Staff continues to respond to approximately 40,000 phone calls every year. BUDGET ISSUES: • The Department is still feeling the effects of the reduction of the Management Analyst position to part time and the combination of the Manager of Operations and Highway Superintendent positions due to budget cutbacks. The reduction in these positions has increased the responsibilities of other members of the department in many areas including budget creation and customer service. It has also decreased the amount of long term planning the department has been able to do. STAFFING: 1 Director 1 Part Time Management Analyst 1 Office Manager/Executive Secretary 1 Lead Department Clerk 2 Department Account Clerks FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 318,226 $ 285,026 $ 296,626 $ 296,626 $ 296,626 Benefits $ - $ - $ - $ - $ - Expenses $ 26,860 $ 30,250 $ 30,250 $ 30,250 $ 30,250 Town Funded Expenses S 345,086 S 315,276 S 326,876 S 326,876 S 326,876 General Fund $ 18,897 $ 118,897 $ 130,497 $ 130,497 $ 130,497 Enterprise Funds $ 196,379 $ 196,379 $ 196,379 $ 196,379 $ 196,379 Directed Funding $ 100,000 $ - $ - $ - $ - Appropriated Resources $315,276 $315,276 $326,876 $326,876 $326,876 VIII-7 Subprogram: DPW Oversight Element: 3120 Engineering Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Engineering Division includes all engineering programs and engineering support services provided to all divisions of the Department of Public Works,the Fire and Police Departments, School Administration, Council on Aging,Board of Appeals, Conservation Commission,Planning Board, Traffic Safety Committee,Transportation Advisory Committee, LexHAB,Permanent Building Committee, and other Town committees. The Division is responsible for administering the Capital Budget for all Town infrastructure and buildings,with the exception of the School Department buildings. A cooperative effort has been established to include some School Department projects in oversight contracts. The Division prepares and reviews specifications and bids for related building and construction projects, and is active in seeking grants. The Engineering Division inspects and keeps records concerning water, sewer, drain construction, and oversees water and sewer service installation. Division staff also issue appropriate permits, inspect all subdivision construction for conformance to Town standards, and maintain public records concerning street lines,grades, land and lotting. HIGHLIGHTS: • In FY2004,this Division provided design and/or construction supervision for approximately$2.6 million in public works construction including street resurfacing, sanitary sewer main cleaning and lining,water main replacement and building envelope improvements. BUDGET ISSUES: • Meeting public infrastructure demands and expectations with current staffing continues to be a challenge. • As a result of the override failure and resulting staff reduction,the hours during which sewer,water,drain,driveway, gas, electric,telephone and street occupancy permits are issued have been reduced to coincide with the Engineering Aide's schedule. STAFFING: 1 Town Engineer 1 Assistant Town Engineer 1 Senior Civil Engineer 3 Engineering Assistants 1 Part Time Engineering Aide FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $294,047 $338,237 $351,250 $351,250 $351,250 Benefits 0 0 0 0 0 Expenses 9,659 10,827 10,827 10,827 10,827 Town Funded Expenses $303,706 $349,064 $362,077 $362,077 $362,077 General Fund $61,587 $62,716 $95,729 $95,729 $95,729 Enterprise Funds 266,348 266,348 266,348 266,348 266,348 Directed Funding 0 20,000 0 0 0 Appropriated Resources $327,935 $349,064 $362,077 $362,077 $362,077 VIII-8 Subprogram: DPW Oversight Element: 3130 Street Lighting Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The street lighting program includes 3,343 streetlights needed to illuminate the Town from dusk to dawn. These include 1,055 incandescent, 196 high-pressure sodium, 1,992 mercury vapor and 100 test lights. The Town purchased the streetlights from Boston Edison Company in September 1999. This budget element pays for the cost of electricity,repairs, supplies and associated maintenance, and overtime. The Town operates a call center for incoming requests and tracks the status of requests until completed. The call center staff schedules and coordinates work,manages customer expectations, collects performance data and prepares reports. Requests are initially inspected for proper bulb and photo-sensor operation by the Public Works Forestry Division staff. If bulb and photo-sensor replacement does not correct the outage, an electrical contractor is dispatched to troubleshoot and resolve the problem. The Engineering Division, in cooperation with the Lexington Lighting Options Committee, is involved in a Demonstration Street Lighting Project testing cost-effective, energy-efficient streetlights. HIGHLIGHTS: • A Call Center at the DPW operations receives requests 24 hours a day. The phone number is(877)349-5267. • The Forestry Division Staff performs the initial inspection and then repairs bulbs and sensors. A publicly bid licensed electrical contractor repairs all other electrical and structural problems. Calls are inspected and repaired in the order in which they are received by date and/or whether or not the call is emergency in nature. • Approximately 842 requests for service were received in FY2004. Forestry Division staff repaired approximately 644 outages and the electrical contractor repaired approximately 163 outages. • The Police Department and DPW worked cooperatively to identify outages for repair prior to requests being made. BUDGET ISSUES: • Requests for additional funds in contractual services and supplies are included in this budget. This will allow the contractor to make more timely repairs and provide an adequate inventory of bulbs and sensors to reduce outage time. • Forestry Division staff inspects and repairs streetlight outages on overtime. The average time to inspect an outage once it is called into the Call Center is 2-3 weeks. Staff will repair the bulbs and sensors as needed. If there is an electrical problem,the contractor response time is an additional 2-3 weeks. • The program to replace the older incandescent, sodium and mercury vapor light fixtures remains a goal of the department although no funding has been designated as yet. Burnt-out fixtures along arterial roads will be replaced with metal-halide fixtures as recommended by the Lighting Options Committee. STAFFING: Work is done by the Forestry Division Staff and an outside contractor. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ - $ 20,000 $ 25,000 $ 20,000 $ 20,000 Benefits $ - $ - $ - $ - $ - Expenses $ 242,752 $ 278,702 $ 293,500 $ 278,500 $ 278,500 Town Funded Expenses S 242,752 S 298,702 S 318,500 S 298,500 S 298,500 General Fund $ 268,702 $ 298,702 $ 318,500 $ 298,500 $ 298,500 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 268,702 S 298,702 S 318,500 S 298,500 S 298,500 VIII-9 Subprogram: DPW Oversight Element: 3140 Parking Operations Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Town maintains and operates an attended parking lot near Depot Square with a parking capacity for 300 cars and stacking capacity for 60 cars. There is an all-day parking program and approximately 500 parking meters in the Center Business District. Revenue from parking operations goes into the Parking Meter Fund. Maintaining a viable mix of long- term and short-term parking in the Center Business District is an ongoing objective of the Town. Any changes in the program are developed with input from other Town staff, civic, and community groups, and are subject to approval by the Board of Selectmen. The Town sells all-day parking permits for Center employees: 121 permits at the attended lot, 68 permits at the Church of Our Redeemer and 6 permits on Fletcher Avenue. The Town leases the spaces at the Church of Our Redeemer. The Department of Public Works maintains, sweeps and plows all of these areas. The Transportation Services Office oversees the parking program. HIGHLIGHTS: • FY2004 parking receipts included$172,069 from parking meters, $101,861 from the attended lot and$44,639 from all- day permit sales,yielding a total combined parking revenue of$318,569(revenue generated from parking fines is not included). • As of June,the name of the attended lot was changed from the Meriam Street lot to the Depot Square lot to clarify the location of its entrance. • In July a$25 annual increase per all-day parking permits was enacted on a prorated basis. The Depot Square all-day annual parking permit fee is$250. Annual permits in the other lots are $225. • In August, all parking meters were refitted to accept quarters only. This action was taken to decrease meter malfunctions created by jammed coins of lesser denominations and to create fee parity with the Depot Square attended lot At the same time meter enforcement was extended from 6 to 8 p.m. STAFFING: 1 Part-time Parking Attendant Supervisor 5 Part-time Parking Attendants FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 41,738 $ 42,647 $ 47,124 $ 47,124 $ 47,124 Benefits $ - $ - Expenses $ 16,537 $ 23,072 $ 24,017 $ 24,017 $ 24,017 Town Funded Expenses S 58,275 S 65,719 S 71,141 S 71,141 S 71,141 General Fund $ - $ - $ - $ - $ - Enterprise Funds $ 184,935 $ - $ - $ - $ - Directed Funding $ 64,469 $ 65,719 $ 71,141 $ 71,141 $ 71,141 Appropriated Resources S 249,404 S 65,719 S 71,141 S 71,141 S 71,141 VIII-10 Program: Community Services Subprogram: 3200 Highway Town of Lexington FY 2006 Program Budget The Highway subprogram provides for the safety and maintenance of all public streets and sidewalks, drains and brooks, traffic regulators and street signs. The Operations Manager/Highway Superintendent oversees the Town's Highway Maintenance and Snow Removal Operations and is responsible for the repair and preventive maintenance of Town-owned vehicles. The Highway subprogram includes the Highway Maintenance and Road Machinery divisions as well as the Snow Removal element. See the Highway subprogram's Mission Statement Goals and Objectives on the next page. Personnel Full-Time 17 Part-Time 2 Total 19 Elements within Subprogram 3200 2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Ex nded Appropriated Request Recommended Appropriated Total 3210 Highway $ 720,945 $ 774,702 $ 932,328 $ 802,828 $ 802,828 Total 3220 Road Machinery $ 409,102 $ 420,992 $ 480,754 $ 474,254 $ 474,254 Total 3230 Snow Removal $ 738,163 $ 494,125 $ 527,125 $ 527,125 $ 600,000 Total all Programs S 1,868,210 S 1,689,819 S 1,940,207 S 1,804,207 S 1,877,082 Subprogram 3200 Totals Y2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Expended Appropriated Request Recommended Appropriated 51110 Regular Wages $ 739,953 $ 701,154 $ 734,547 $ 703,747 $ 703,747 51120 Other Compensation $ 16,800 $ 24,250 $ 21,900 $ 21,900 $ 21,900 51130 Overtime $ 252,355 $ 84,010 $ 99,610 $ 84,010 $ 84,010 Total Compensation $ 1,009,108 $ 809,414 $ 856,057 $ 809,657 $ 809,657 52110 Contractual Services $ 408,021 $ 435,200 $ 539,200 $ 466,200 $ 539,075 52200 Utilities $ 13,150 $ 15,800 $ 19,750 $ 19,750 $ 19,750 54100 Supplies and Materials $ 437,931 $ 429,405 $ 518,700 $ 508,600 $ 508,600 54500 Equipment $ - $ - $ 6,500 $ - $ - Total Expenses $ 859,102 $ 880,405 $ 1,084,150 $ 994,550 $ 1,067,425 Total 3200 Highway Expenditures S 1,868,210 S 1,689,819 S 1,940,207 S 1,804,207 S 1,877,082 General Fund $ 1,486,210 $ 1,284,912 $ 1,500,200 $ 1,356,300 $ 1,430,579 Enterprise Funds Water Enterprise Fund $ 191,000 $ 191,000 $ 191,000 $ 191,000 $ 191,002 Sewer Enterprise Fund $ 191,000 $ 191,000 $ 191,000 $ 191,000 $ 191,002 Directed Funds Parking Fund $ - $ 22,907 $ 58,007 $ 65,907 $ 64,499 Total 3200 Highway Revenues S 1,868,210 S 1,689,819 S 1,940,207 S 1,804,207 S 1,877,082 VIII-11 3200 Highway Division - Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: The mission of the Highway Division is to maintain the town streets, sidewalks and storm water management inlets in a safe and clean condition and to provide for the safe movement of vehicular traffic by performing minor construction repairs,removing snow and ice from streets,installing traffic signs and lane or line markers and supervising the work of contractual service providers who perform repairs, cleaning or maintenance work. In addition,the Road Machinery Division ensures that the Town's fleet is always operational and well maintained by providing an efficient and effective maintenance and repair program and fuel management system. GOAL: Maintain the storm water collection system by providing timely repair,cleaning and flushing on',a regular OBJECTIVE Minimize the time blockages backup the normal flow of storm water in order to reduce the chances of street flooding as much as possible and to keep costs low. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of basins Workload 4,700 4,700 4,700 4,700 4,700 Average cost per basin to maintain Efficiency $610 $610 $610 $510 $490 Average cost per basin to repair Efficiency $560 $560 $560 $520 $510 Average response time from notification to repair Outcome 45 days 45 days 45 days 40 days 38 days Provide program to protect wetlands, streams,and ponds. GOAL: ;Analyze and restructure the line painting program. OBJECTIVE Ensure that the lines, crosswalks, stop bars,parking tees etc. are properly maintained and that we are making the most efficient use of the funds and labor available. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Total roadway lane miles Workload 284 284 284 284 284 Number of roadway miles marked Workload Cost per lane mile marked Efficiency Data collection system is being implemented. Percent of system marked Outcome COAL: ;Ensure that the largest number of vehicles are operational and down time is minimal. OBJECTIVE Repair all vehicles in a timely manner. GOAL: Perform preventative maintenance on all vehicles. OBJECTIVE To reduce breakdowns and reduce vehicle downtime. GOAL: Review and update vehicle replacement schedules. OBJECTIVE Replace aged and obsolete equipment before it becomes too costly to repair. FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year.VIII-12 Subprogram: Highway Element: 3210 Highway Maintenance Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Highway Division provides for the safety and maintenance of all public streets and sidewalks. Highway staff members are responsible for the condition of 284Ime miles of road, over 250 street and traffic signals,400,000 feet of street lines, 10,300 traffic and street signs,and 25,000 feet of crosswalks. Staff in the Highway Division patch roads,repair potholes,resurface, sweep,sand and plow the streets,maintain 52 miles of sidewalk,repair parking meter posts and traffic signs,oversee contracts for the maintenance of electronic traffic signals,the painting of street lines and crosswalks and maintenance of traffic and street signs. They are also responsible for the cleaning of 4,700 catch basins and maintaining the drain system and associated brooks. Highway staff,in partnership with the Parks Division,various Town committees and private citizens,install and repair benches in the Center,and assist with the maintenance of the Jack Eddison Memorial Bikeway. Highway employees also provide support to the composting facility. HIGHLIGHTS: • In FY2004,Division staff repaired 44 catch basins and drain manholes. • In FY2004,the repair crews used over 1,200 tons of bituminous concrete to repair potholes,trenches,and sidewalks. • Recent capital street repaving projects continue to cut down on the number of pothole requests enabling staff to address other projects including cleaning large debris from various brooks,installing berm to correct drainage problems and repairing sidewalks. • Beginning in July,a part-time seasonal employee worked weekdays to clean Lexington Center on a regular basis. • Highway staff continued to provide support at the Hartwell Avenue Composting Facility,the Minuteman Hazardous Products Facility and to other recycling initiatives such as recycling bin distribution, compost bin sales,and CRT collections. BUDGET ISSUES: • The FY2005 budget loss of two positions due to early retirement, combined with another year of an 80%reduction in overtime,will result in continued delays in response/repair time in FY2006. Repair of potholes,requests for berm and curb repair,catch basin repair, special event staffing,line painting,and center cleaning will be impacted. The division will maintain only one street sweeper on the roads during the April to November peak period, except for the spring cleanup that takes place after the snow melts. The reduction in expenses will mean fewer resources for supplies such as asphalt, traffic signs and line paint,and contracted services such as catch basin cleaning,traffic signal maintenance and street line painting. Snow operations have been impacted by the loss of two more employees during a time when it is difficult to attract outside contractors for plow operations. The loss will also have an impact on our ability to staff and move people around to cover emergency work without severely impacting other planned daily work. • The combining of the Highway Superintendent with Manager of Operations positions continues to have an impact on the day-to-day Highway Division operations. • Funding for an$18,000 Program Improvement Request to upgrade Center public parking areas including new walkways, signage,lighting and landscaping is included in this budget with directed funding from Parking Receipt Revenue. • Requests totaling$111,500 not funded include wages for seasonal employees,overtime for line painting,and expense for catch basin cleaning and supplies. STAFFING: 1 Manager of Operations/Superintendent Highways 1 Grader-Shovel Operator 3 Crew Chiefs 1 Information Coordinator 7 Heavy Equipment Operators or Painters 2 Seasonal Laborers FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 546,235 $ 558,985 $ 606,378 $ 559,978 $ 559,978 Benefits $ - $ - $ - $ - $ - Expenses $ 174,710 $ 215,717 $ 325,950 $ 242,850 $ 242,850 Town Funded Expenses S 720,945 S 774,702 S 932,328 S 802,828 S 802,828 General Fund $ 567,740 $ 566,860 $ 689,386 $ 551,986 $ 553,396 Enterprise Funds $ 184,935 $ 184,935 $ 184,935 $ 184,935 $ 184,933 Directed Funding $ - $ 22,907 $ 58,007 $ 65,907 $ 64,499 Appropriated Resources S 752,675 S 774,702 S 932,328 S 802,828 S 802,828 VIII-13 Subprogram: Highway Element: 3220 Road Machinery Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Road Machinery Division services,repairs and supplies fuel for 141 pieces of DPW equipment, 7 School Department vehicles, and small engine equipment(lawn mowers, snow blowers, leaf blowers, etc.). Fuel,parts and supplies account for the majority of Road Machinery Division expenditures. All equipment and supply inventories have been on a computer database since 1989. The division reviews Public Works equipment every year and makes recommendations for the Capital Budget. The current DPW equipment fleet replacement value is approximately$6,700,000. A comprehensive Preventive Maintenance Program was established in 1983 and a Vehicle Restoration Program was instituted in 1989 as a way to reduce costly repairs. This program ensures that each piece of equipment is diagnosed, repaired if necessary, and given a complete tune-up(changing fluids,checking brakes, oiling doors, etc.). Restoration work that includes body repairs and painting is performed on an as-needed basis to extend the life of high-dollar equipment. HIGHLIGHTS: • The Road Machinery Division continues to evaluate each vehicle annually with respect to the replacement program to ensure that vehicles are replaced in a timely fashion. This reduces future maintenance costs and minimizes vehicle downtime. • With each mechanic skilled in vehicle repair,welding, and fabrication,the staff has the ability to custom design and fabricate special equipment for other divisions. This was especially helpful in keeping the plows and sanders online to clean the Town streets safely and efficiently during snow fighting operations. BUDGET ISSUES: • The FY2005 budget reduced the staff from 4 to 3 mechanics. The impact on the shop's production has been felt in the loss of time dedicated to preventative maintenance,which means that each vehicle has not be scheduled for regular maintenance as often as before. • The FY2005 budget reduction in expenses resulted in repair parts being ordered as needed. There are fewer"on hand" parts,which slows down repair time and impacts other divisions' work schedules. • A request for additional funds in Expenses will fund increases in fuel costs and increased contracting out the body repairs and painting needed to extend the life of high-dollar equipment. • Funding for a$6,500 Program Improvement Request for a transmission flusher is not included in this budget. STAFFING: 1 Equipment Foreman 3 Mechanics FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 166,350 $ 173,504 $ 172,754 $ 172,754 $ 172,754 Benefits $ - $ - $ - $ - $ - Expenses $ 242,752 $ 247,488 $ 308,000 $ 301,500 $ 301,500 Town Funded Expenses S 409,102 S 420,992 S 480,754 S 474,254 S 474,254 General Fund $ 216,258 $ 267,951 $ 283,748 $ 277,248 $ 277,248 Enterprise Funds $ 197,006 $ 197,006 $ 197,006 $ 197,006 $ 197,006 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 413,264 S 420,992 S 480,754 S 474,254 S 474,254 VIII-14 Subprogram: Highway Element: 3230 Snow Removal Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Highway Division is responsible for the removal of snow from Town streets, sidewalks, and parking lots. Snow operations include salting, sanding,plowing, and occasionally hauling or removing snow piles. The Highway Division Superintendent oversees the entire DPW operations staff as well as private contractors performing snow removal activities. Approximately 50%of the snow removal effort is performed by private contractors. Working foreman and lead workers from all divisions are designated as supervisors of particular areas throughout the town. When snow removal operations occur outside of regular work time,DPW employees are paid on an overtime basis. Lexington averages 58 inches of snow per year. It takes approximately 6 hours to clear the Town after an average snowfall of 2 to 3 inches. Highway Division staff have organized 39 plow routes to clear snow from 284 lane-miles of road and 52 miles of sidewalk and parking lots. The Division uses 8 sanders and over 60 vehicles to clear snow, only 34 of which are Town-owned. Additional vehicles are rented or supplied by on-call contractors during storm alerts. HIGHLIGHTS: • The Boston area experienced a below average winter snowfall in 2003-2004. Through the end of February 2004, Lexington accumulated 41 inches of snow through 10 winter storms. Of the 10 storms, 4 required plowing, and one was an accumulation of 26 inches or more. The winter started out in early December with a major weekend snowstorm and turned extremely cold in January with little snowfall. • The FY04 budget exceeded the Snow Removal appropriation, since much of the budget is based on and used for vehicle preparation and stockpiling supplies of sand and salt. BUDGET ISSUES: • The FY2006 budget,which is the same as the FY2005 funding level, is only adequate to cover minimum snow removal operations for the year. • The FY2004 decrease of 5 employees through early retirement and 5 positions through budget reductions continues to negatively impact snow removal operations during a time when it is difficult to attract reliable outside contractors for plow operations. With 10 fewer employees, it takes longer to plow, sand, clean the access to schools and clear sidewalks. Snow operations have been impacted STAFFING: All DPW staff is on call for snow removal and their time is charged to this budget. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $296,523 $76,925 $76,925 $76,925 $76,925 Benefits 0 0 0 0 0 Expenses 441,640 417,200 450,200 450,200 523,075 Town Funded Expenses $738,163 $494,125 $527,125 $527,125 $600,000 General Fund $497,045 $494,125 $527,125 $527,125 $600,000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $497,045 $494,125 $527,125 $527,125 $600,000 VIII-15 Program: Community Services Subprogram: 3300 Public Grounds Town of Lexington FY 2006 Program Budget The Public Grounds Subprogram includes the Park,Forestry and Cemetery Divisions. The Public Grounds Superintendent also manages the Street Light Maintenance Program (Element3130). The Park Division maintains approximately 630 acres of Town-owned land including parks, commons,public grounds, athletic fields, conservation areas and recreation facilities. The Forestry Division plants trees and maintains approximately 15,000 trees on Town property, including schools,park land,recreation land, conservation land,building properties and public rights-of-way. The Cemetery Division operates the Town's four cemeteries,two active and two historic,and maintains approximately 30 acres of cemetery grounds. The Public Grounds Superintendent supervises park, forestry, street light,and cemetery maintenance,prepares specifications on the purchase of related equipment, develops maintenance schedules, develops and oversees the division budgets,develops and oversees improvement projects and works in cooperation with the Recreation Department, Conservation Commission and School Department with regards to improvements and maintenance projects. Public Grounds also assists the Recreation Department with maintenance at the golf course, Old Reservoir and Pool Complex. Seethe Public Grounds Mission Statement, Goals and Objectives on the next page. Personnel Full-Time 23 Part-Time 0 Total 23 Elements within Subprogram 3300 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Total 3310 Parks $ 724,668 $ 699,160 $ 929,548 $ 759,036 $ 759,036 Total 3320 Forestry $ 192,586 $ 184,923 $ 219,060 $ 194,060 $ 194,060 Total 3330 Cemetery $ 192,313 $ 168,207 $ 434,381 $ 260,581 $ 260,581 Total all Elements S 1,109,567 S 1,052,290 S 1,582,989 S 1,213,677 S 1,213,677 Subprogram 3300 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated 51110 Regular Wages $ 878,004 $ 879,947 $ 1,102,834 $ 923,522 $ 923,522 51120 Other Compensation $ 21,000 $ 25,950 $ 25,250 $ 25,250 $ 25,250 51130 Overtime $ 79,235 $ 29,563 $ 75,405 $ 60,405 $ 60,405 Total Compensation $ 978,239 $ 935,460 $ 1,203,489 $ 1,009,177 $ 1,009,177 52110 Contractual Services $ 64,224 $ 45,925 $ 230,000 $ 103,000 $ 103,000 52200 Utilities $ 11,973 $ 18,650 $ 30,000 $ 30,000 $ 30,000 54100 Supplies and Materials $ 50,296 $ 46,755 $ 94,000 $ 66,000 $ 66,000 54500 Equipment $ 4,835 $ 5,500 $ 25,500 $ 5,500 $ 5,500 Total Expenses $ 131,328 $ 116,830 $ 379,500 $ 204,500 $ 204,500 Total 3300 Public Grounds Expenditures S 1,109,567 S 1,052,290 S 1,582,989 S 1,213,677 S 1,213,677 General Fund $ 1,034,567 $ 877,290 $ 1,407,989 $ 1,005,677 $ 1,005,677 Enterprise Funds Recreation Enterprise Fund $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 Directed Funds Cemetary Fund $ - $ 100,000 $ 100,000 $ 100,000 $ 100,000 DPW Revolving Fund $ - $ - $ - $ 33,000 $ 33,000 Total 3300 Public Grounds Revenues S 1,109,567 S 1,052,290 S 1,582,989 S 1,213,677 S 1,213,677 VIII-17 3300 Public Grounds-Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: The Park and Forestry Divisions act cooperatively with other Town Departments,user groups and concerned citizens to enhance the quality of life for Lexington's citizenry and employees. We support Town services and recreational opportunities through proactive maintenance programs designed to build community,preserve the Town's green character and open spaces and promote public safety. The Cemetery Division staff provides compassionate,courteous and professional service to bereaved families and strives to provide well-maintained cemetery grounds. GOAL; '.. Improve the qualify and aesthetics of town facilities while reducing scheduled'.maintenance costs. OBJECTIVES Maintain the landscapes/trees at each of the Town's park and recreational facilities to provide a consistent appearance without visible signs of deterioration. ID Ensure the Park,Tree and Cemetery Division's maintenance programs accurately reflect the needs of its customers. Begin a phased irrigation system installation at West View Cemetery to improve turf quality. Develop comprehensive turf management programs for parks,athletic fields,commons,recreation areas and cemeteries. Performance Measure-Cemeteries Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of hours of turf maintenance Workload 1,480 1,444 1,527 933 950 Total number of complaints Workload - 52 29 21 12 Percent reduction in patron complaints Outcome - - 45% 28% 43% Performance Measure-Park Areas Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of hours of turf maintenance Workload 5,254 4,031 4,613 5,105 5,100 Total number of complaints Workload - 20 12 8 5 Percent reduction in user complaints Outcome - - 40% 34% 38% GOAL; Reduce the Town's liability by identifying and significantly reducing any existing hazardous condition. OBJECTIVE Identify and treat public shade trees that could threaten the public and/or private property,pedestrians and vehicular traffic. Qb Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of hazard trees found Workload 48 51 71 124 100 Number of precincts inspected per year Workload 3 3 3 2 2 Percent of hazardous conditions resolved within Outcome - - 66% 70% 75% two weeks Percent of trees inspected according to the Outcome 33% 33% 33% 22% 22% hazardous tree inspection schedule Percent of trees inspected in each precinct per year Outcome 100% 100% 100% 100% 100% FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. VIII-18 3300 Public Grounds-Mission Statement, Goals&Objectives, Performance Measures OBJECTIVE Implement a playground inspection program to reduce risk and perform repairs in a timely manner. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of hours of inspection performed Workload 197 257 235 259 300 Number of hours of playground repair Workload 307 313 283 302 300 Average time from identification of Efficiency - - Emergency-24 Emergency- Emergency-24 park/playground equipment/facility deficiency until hrs;important 24 hrs; Ins;Important- the repair is completed. 72 Ins; important- 72 Ins; Routine-2 72 Ins; Routine-2 wks wks Routine-2 Percent of playground equipment inspected for Outcome 100% 100% 100% 100% 100% structural integrity FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. VIII-19 Subprogram: Public Grounds Element: 3310 Parks Division Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Park Division staff is responsible for maintaining 9 parks, 12 playgrounds,28 conservation areas,41 athletic fields, 12 school grounds,4 tennis facilities,3 historical sites,the pool and reservoir complexes, and the Towns bicycle,fitness, and conservation trails totaling approximately 630 acres. The assistance of local residents,contractors and civic associations helps to cooperatively maintain 30 traffic islands. Park personnel mow and trim cultivated turf areas,mow roadsides and conservation areas,collect rubbish at parks and playgrounds,weed,edge,plant and mulch shrub beds,and prune shrubs. The Park staff also constructs and/or maintains bleachers,playground equipment,picnic tables, drinking fountains,fencing, and park and playground benches.Park staff maintain all sports fields and turf areas including the mowing,trimming,watering, fertilization,aeration, over-seeding,sodding and in some instances complete rebuilding of fields. The staff prepares and cleans up sites for special events and assists with snow plowing and April 19"events. The Park staff performs general upkeep and maintenance on the pool facility and the Old Reservoir.Park staff also installs and maintains the teak benches and trash receptacles throughout town. HIGHLIGHTS: • The Park staff assisted with the installation of a new playground structure and safety surface at Kinneen Park,assisted with special events including April 19d'and Emery Park events;installed new teak benches and new trash receptacles at various locations throughout the Town;assisted with installation and removal of the barrel planters in the Center and in East Lexington; performed irrigation repairs;set up flags for special events;cleared trails,performed mowing and assisted with cleanups on Conservation land;and performed landscape improvements and turf maintenance/renovations throughout Town. • Park staff assisted with the operation and maintenance of the Pool complex and the Old Reservoir swimming area. • Park staff rebuilt the infield and outfield of the little league field at Lincoln Park as a coordinated effort with Lexington Little League and an outside contractor;performed renovations to baseball and softball infields,sod repairs at the Harrington playfields,the Center Track area field and the Clarke soccer field,turf repairs to the football field,drainage improvements at the football field,and deep tine aeration;measured and lined athletic fields for initial layout of football,baseball,softball,soccer, lacrosse and field hockey on billed overtime and provided oversight of the lining contractor;constructed and modified benches; constructed new dugout roofs at Center#1 and Center#2 and repaired backstops/fencing at various ball fields. • Park staff painted,repaired,constructed and installed picnic tables and trash receptacles throughout the town;assisted the Public Building Maintenance staff with projects at Town Buildings;and assisted other divisions with various tasks. BUDGET ISSUES: • Requests for additional funds in supplies, contractual services and utilities are included in this budget. This will help to continue the improvements made to the quality of the overall maintenance program. Lack of these funds will impact the safety,playability and quality of the natural turf areas throughout Town. • Staff assisted the Cemetery staff with ongoing maintenance and provided mowing at the Munroe,Colonial and Robbins Cemeteries. This impacted the completion of other park maintenance tasks. • A request for an additional employee was not funded in this budget. The traffic islands will continue to be maintained strictly by volunteers. Roadside and conservation area mowing will once again be limited. The athletic field-lining program will once again be contracted out with the various groups paying for this service. • A request for additional funds in overtime is included in the budget. Park Staff only performed overtime tasks for the April W events and pool maintenance. All other overtime requests such as bike path maintenance and special projects were billed to the respective groups. STAFFING: 1 Superintendent of Public Grounds 6 Heavy Equipment Operators 2 Leadmen 4 Crew Chiefs 2 Laborer-Truck Drivers FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $644,505 $631,810 $719,048 $658,536 $658,536 Benefits 0 0 0 0 0 Expenses 80,163 67,350 210,500 100,500 100,500 Town Funded Expenses $724,668 $699,160 $929,548 $759,036 $759,036 General Fund $582,331 $624,160 $854,548 $684,036 $684,036 Enterprise Funds 75,000 75,000 75,000 75,000 75,000 Directed Funding 0 0 0 0 0 Appropriated Resources $657,331 $699,160 $929,548 $759,036 $759,036 VIII-21 Subprogram: Public Grounds Element: 3320 Forestry Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Forestry Division maintains the Town's urban forest resource of approximately 15,000 street trees,an undetermined number of trees on Park and Conservation lands,and numerous shrub bed plantings on park,cemetery,school and conservation properties and along public right-of-ways. The Division provides support to the Parks Division and the Cemetery Division as needed. The Division is responsible for roadside and right-of-way weed control and spraying. The objectives of the tree maintenance program are to identify and reduce hazardous conditions that threaten public and private property;to resolve requests for service and emergencies in a timely fashion, and to increase the health of the urban forest through planning replanting and a proper maintenance program. The Division also implements and supervises a program to combat insect and disease infestations,most notably Dutch elm disease. This involves systemic injection,emergency sanitation,fertilization,pruning,and in some extreme cases,removal of diseased trees to reduce infection to healthy trees. Staff oversees the insect suppression program to control Gypsy Moth infestations and other uncommon pests. Tree staff also supports other departments and DPW divisions during periods when demand for services is exceptionally high.The Division performs street light maintenance,inspecting and changing bulbs and sensors,as per requests received. HIGHLIGHTS: • Staff resolved over 300 requests for service;pruned trees for the cemeteries,schools,conservation areas,recreation areas including the Pine Meadows Golf Course and other trees in the public right-of-ways as part of a preventative maintenance program;cleared streetlights in the vicinity of requests. Staff removed and pruned trees damaged by storms and performed street light maintenance. • Staff removed 124 dead,diseased or hazardous trees. Staff ground 39 stumps along with adding loam to grade and seeding of site. Staff pruned a total of 120 trees throughout town. • Staff inspected Precincts 5 and 6 for hazardous trees as part of a proactive approach to prevent damage before it occurs. • A total of 26 trees were planted including the Arbor Day tree at the Visitors' Center,trees at Rindge Park and Kinneen Park,trees along Worthen Road at the fitness path and at other locations throughout the Town. The trees were funded through a Department of Environmental Management MASS Releaf Grant,local donations,private funding sources and the program budget. • The Division assisted the Chamber of Commerce with tree lighting,installed and removed Liberty Ride and voting banners,and worked with other Town departments to provide aerial lift services. • Staff chipped over 3,000 Christmas trees as part of the recycling program. • The Town applied for and received Tree City USA status for 2003. • The Tree Bylaw was instituted in October 2001. A total of 235 sites have been inspected with 343 trees approved for removal and 779 new trees required to plant. BUDGET ISSUES: • A request for an additional$5,000 in supplies is included in this budget.The funds will be used to purchase approximately 12 new trees and to purchase the necessary supplies for proper tree maintenance.Without a planting program,the ratio of trees removed to trees planted throughout the town will remain at 3:1 or greater.Trees will only be planted if citizens purchase the trees,if there are available funds at the end of the fiscal year,or through other donations. • The Forestry staff had to assist the Cemetery staff on a daily basis,which reduced the number of Forestry maintenance tasks being accomplished.The roadside,island and sidewalk herbicide-spraying program were eliminated. Preventative tree maintenance such as watering,fertilizing and staking were greatly reduced.The stump-grinding program has been greatly reduced. Staff focused primarily on hazard reduction. • A request for an additional$3,575 in contractual services is included in this budget.The funds will be used to contract out various tree services and will impact the timeliness of large tree removals,tree pruning and tree health maintenance. • Additional funds requested for overtime and contractual services were not approved for this budget. The funds would have been used to keep up with preventative tree maintenance,weed control,stump removals,tree health,and streetlight response time. These all affect the safety and/or aesthetics of the Town. STAFFING: 2 Crew Chefs 2 Arborists FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $173,893 $167,498 $173,060 $168,060 $168,060 Benefits 0 0 0 0 0 Expenses 18,693 17,425 46,000 26,000 26,000 Town Funded Expenses $192,586 $184,923 $219,060 $194,060 $194,060 General Fund $177,121 $184,923 $219,060 $194,060 $194,060 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $177,121 $184,923 $219,060 $194,060 $194,060 VIII-22 Subprogram: Public Grounds Element: 3330 Cemetery Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Cemetery Division is responsible for the administration and maintenance of four cemeteries: approximately 21.5 acres in Westview Cemetery, 6.9 acres in Munroe, 1.28 acres in Colonial(Ye Olde Burial Ground),and approximately half an acre in Robbins, a small family lot on Massachusetts Avenue. An additional 28 acres is available for development in Westview Cemetery. The Cemetery staff handles burials, stone installations,general maintenance, inspections and the sale of burial lots. They maintain cemetery buildings and equipment and perform grounds-keeping duties including mowing, trimming, and landscaping. A contractor has been hired to perform turf maintenance including weed, insect, and disease control, seeding, aeration, lime applications,and soil tests. Operations of the Cemetery Division are supported by the general fund and by the Perpetual Care Trust fund. Forty-five percent(45%)of the revenue received from the sale of burial lots is allocated to the Town and fifty-five percent(55%)to the Perpetual Care fund. Trustees of the Perpetual Care Fund invest the revenue from burial lot sales and annually allocate the interest from this trust for the maintenance and beautification of cemetery property. Grave boxes and sealed burial vaults for interments in Westview Cemetery maybe purchased directly from the Town at rates below retail. This provides increased revenue to the Town and a reduced rate to the consumer. HIGHLIGHTS: • In FY04,there were 193 interments, 48 cremation burials, and 3 disinterments in Westview Cemetery and 9 interments in Munroe Cemetery. At Westview Cemetery, 94 new lots were sold and 101 foundations for flush markers installed. • Total revenue collected in FY04 was$226,265 (an additional$49,115 was transferred to the Perpetual Care Account). • The decision was made in December 1998 to allow grave boxes and burial vaults to be purchased from and installed by outside vendors for an inspection fee. In FY2004,the Town sold a total of 62 grave boxes(98%of the total installed) and 34 vaults(48%of the total installed). Inspection fees were collected for 1 grave box and 36 vaults,which were installed by outside contractors. • Staff provided oversight for Phase 3 of the in-ground irrigation system at Westview Cemetery and operated and maintained the irrigation system to promote better turf quality. • The turf contractor completed the 2nd year of a 3-year contract to improve the quality of turf maintenance at Westview. BUDGET ISSUES: • Rates for cemetery services and grave sales are being reviewed to determine their competitiveness and the percentage of operating costs recovered. • A request to rehire a position lost due to retirement is included in this budget. The loss of this position coupled with other DPW staff reductions significantly impacted the quality and timeliness of turf and grave maintenance. Landscape projects, including mulching,plantings and shrub care,were delayed or not performed at all. Parks and Forestry Divisions provided assistance on an ongoing basis. Filling this position will free up staff to perform tasks associated with their respective divisions and will improve the overall public grounds maintenance program. • Requests for increases in contractual services,utilities, and supplies are included in this budget. Funding these requests will positively impact the timeliness and quality of service and the appearance of the cemeteries. • Program Improvement Requests to fund weekend overtime, seasonal laborers, additional supplies and increased turf maintenance service are not included in this budget. STAFF: 1 Cemetery Foreman 1 Crew Chief 1 Heavy Equipment Operator 1 Department Clerk FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 159,841 $ 136,152 $ 311,381 $ 182,581 $ 182,581 Benefits $ - $ - $ - $ - $ - Expenses $ 32,472 $ 32,055 $ 123,000 $ 78,000 $ 78,000 Town Funded Expenses S 192,313 S 168,207 S 434,381 S 260,581 S 260,581 General Fund $ 197,907 $ 68,207 $ 334,381 $ 127,581 $ 127,581 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ 100,000 $ 100,000 $ 133,000 $ 133,000 Appropriated Resources S 197,907 S 168,207 S 434,381 S 260,581 S 260,581 VIII-23 Program: Community Services Subprogram: 3400 Environmental Services Town of Lexington FY 2006 Program Budget The Town's residential waste management programs,which include refuse collection and disposal,recycling, composting, special collections of televisions,computers and other electronic equipment and household hazardous waste collection operations, are funded in the Environmental Services subprogram. The Director of Public Works supervises the solid waste programs,which are managed by the Superintendent of Environmental Services who oversees the collection contracts, promotes recycling education, and responds to general information requests concerning the solid waste programs for Lexington residents. In 1988 the Town Meeting adopted a mandatory recycling by-law that requires the separation of certain recyclable materials from the rubbish of Lexington residents. All municipal buildings including schools, apartment and condominium complexes are included in the Town's trash and recycling program. Residents are encouraged to reduce the volume of packaging they bring home, and to buy and use recycled products in order to support markets for recyclable materials. During the 1990s the Commonwealth of Massachusetts passed regulations banning yard waste from landfills and incinerators;then Cathode Ray Tube(CRT)containing televisions and computer monitors; certain household hazardous products and mercury-based items like fluorescent bulbs and thermostats. In each instance,Lexington responded with options for residents to dispose of these items. The DPW will continue to assess and measure the effectiveness of its solid waste and recycling programs and in 2005 will work to provide recycling access to religious institutions throughout Lexington, explore opportunities to market compost products and review future curbside waste and recycling collection options. The superintendent continues to work with a variety of civic organizations and with assistant school principals,managers and custodial staff of all municipal buildings to assess and measure the effectiveness of its solid waste and recycling programs. See Environmental Services Mission Statement Goals and Objectives on the next page. Personnel Full-Time 2 Part-Time 0 Total 2 Elements within Subprogram 3400 FY2004 FY2005 FY 2006 FY 2006 FY 2005 Expended Appropriated Dept Request Recommended Appropriated Total 3410 Refuse Collection $ 608,620 $ 727,408 $ 764,712 $ 764,712 $ 764,712 Total 3420 Recycling $ 799,874 $ 831,311 $ 859,722 $ 1,022,391 $ 1,022,391 Total 3430 Refuse Disposal $ 996,143 $ 823,997 $ 672,000 $ 642,000 $ 642,000 Total all Elements S 2,404,637 S 2,382,716 S 2,296,434 S 2,429,103 S 2,429,103 Subprogram 3400 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2005 Expended Appropriated Dept Request Recommended Appropriated 51110 Regular Wages $ 52,922 $ 52,064 $ 14,245 $ 113,610 $ 113,610 51120 Other Compensation $ 1,150 $ 1,450 $ - $ 1,450 $ 1,450 51130 Overtime $ 3,250 $ 15,600 $ 15,600 $ 15,600 $ 15,600 Total Compensation $ 57,322 $ 69,114 $ 29,845 $ 130,660 $ 130,660 52110 Contractual Services $ 2,341,338 $ 2,303,852 $ 2,257,334 $ 2,289,188 $ 2,289,188 52200 Utilities $ 2,106 $ 1,500 $ 2,480 $ 2,480 $ 2,480 54100 Supplies and Materials $ 3,871 $ 8,250 $ 6,775 $ 6,775 $ 6,775 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 2,347,315 $ 2,313,602 $ 2,266,589 $ 2,298,443 $ 2,298,443 Total 3400 Env. Serv. Expenditures S 2,404,637 S 2,382,716 S 2,296,434 S 2,429,103 S 2,429,103 General Fund $ 2,404,637 $ 2,382,716 $ 2,296,434 $ 2,266,434 $ 2,266,434 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ - DPW Revolving Fund $ - $ - $ - $ 162,669 $ 162,669 Tota13400 Env. Serv.Revenues S 2,404,637 S 2,382,716 S 2,296,434 S 2,429,103 S 2,429,103 VIII-25 3400 Environmental Services-Mission Statement,Goals&Objectives, Performance Measures MISSION STATEMENT: The mission of Waste Management is to reduce the generation of solid waste within the community by working to educate the residents to reduce the solid waste they generate,accelerate recycling and composting efforts,commit the remainder of the solid waste to energy disposal,and reduce the toxicity of the waste stream. GOAL: To reduce the quantity of send waste generated per household,and to increase the amount of recpclables collected in the curbside collection grogram. OBJECTIVES To increase the curbside recycling rate by implementing a comprehensive solid waste and recycling educational program. +® Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Total tons of municipal solid waste collected curbside Workload 8,083 9,326 9,404 9,361 10,000 Total number of households provided with solid waste collection services Workload 10,959 10,979 10,999 11,019 11,039 Total tons of recyclables(paper&containers)collected Workload 5,425 5,573 5,582 5,443 5,700 curbside Total number of households provided with curbside collection of recycling Workload 11,333 11,353 11,373 11,393 11,413 Average tons of solid waste generated per household Efficiency 0.74 0.85 0.85 0.85 0.91 Average tons of recycling collected per household Efficiency 0.48 0.49 0.49 0.48 0.50 Percentage of total curbside materials picked up that is Outcome 40% 37% 37% 37% 36% recycleable Percentage change in trash generation Outcome -32% 15% 1% 0% 7% Percentage change in recycling tonnage Outcome 23% 3% 0% -2% 5% Special Wastes: Total tonnage of computers and television sets collected Workload 42 47 66 77 90 Total number of white good units collected Workload 1650 2187 2804 2692 2900 To increase the amount yard waste accepted at the Hartwell Avenue compost site or collected curbside and promote the diversion of household organic matter. QD Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Total tons of yard waste collected curbside Workload 1,254 1,397 0 1424 1300 Number of curbside yard waste collections Workload 17 14 0 12 12 Total tons of yard waste accepted at compost facility Workload 8278 8732 9000 11000 12000 Number of compost bins sold Workload 75 103 90 65 100 Average tons of yard waste collected per household Efficiency 0.73 0.77 0.79 0.97 1.05 Average tons of yard waste collected curbside per household Efficiency 0.11 0.12 NA 0.12 0.11 Percentage change in curbside yard waste tonnage Outcome 189% 11% -100% 100% -9% FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. V III-26 3400 Environmental Services-Mission Statement,Goals&Objectives, Performance Measures GOAL: To assist Lexington residents reduce the amount of toxic material generated in their homes and to promote the diversion of Hazardous Household Products([HPs}'..such as paint,cleaning, automotive,lawn and garden products and computer monitors and television sets. OBJECTIVE To operate the Minuteman HHP Facility and promote the diversion of Hazardous Household Products generated by Lexington residents to the Minuteman Facility on the 8 Saturdays it is open every year. OD Performance Measure* Type of Measure CY2001 CY2002 CY2003 CY2004 CY2005 Total number of vehicles that use the Minuteman Facility Workload 4,324 4,704 4,366 3,939 4,000 Number of Lexington vehicles that use the Minuteman Workload 1,504 1,854 1,461 1,526 1,500 facility Average cost per car for Lexington residents Efficiency $29.61 $26.59 $29.00 $37.00 $39.00 Percentage of Minuteman Facility users who are Lexington Outcome 35% 39% 33% 39% 38% residents *The Minuteman Facility is open 8 Saturdays from April to November. These measurements are based on a calendar year versus a fiscal year. **The cost per car for Lexington residents is subject to a number of factors including the total number of Lexington residents that use the Minuteman facility annually. FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. V III-27 Subprogram: Environmental Services Element: 3410 Refuse Collection Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: This program supports the curbside collection of non-recyclable residential solid waste and the separate collections of large appliances and yard waste. Weekly curbside collection of solid waste was established in July 1980 with collection routes arranged roughly by voting precinct. The Town contracts by competitive bid for this service. The Superintendent of Environmental Services oversees the refuse collection program and the contractor's day-to-day operations. While Lexington residents should be applauded for their efforts to reduce waste and increase recycling, it appears that more can be done to reduce the trash tonnage and to increase the recycling numbers. Through FY2005,the Town is contractually obligated to deliver 11,396 tons of trash each year to the incinerator. By sending less tonnage to the incinerator,Lexington can sell the excess capacity to reduce the cost to the Town. HIGHLIGHTS: • In FY2004,residents generated 9,404 tons of solid waste, an increase of less than 1 percent from the previous year. • For the third consecutive year,Lexington did not exceed its guaranteed annual tonnage and successfully brokered 1,992 tons of disposal capacity to another NESWC community at$90 per ton. This produced nearly$180,000 to underwrite a portion of the cost of funding waste management services. • Due to the loss of all curbside yard waste collections from the FY04 budget,the drop-off of yard waste materials at the Lexington Compost facility substantially increased. • In July 2004,Waste Management,Inc.began the fourth year of an amended contract for$727,408 for solid waste collection,which included the restoration of a dozen curbside yard waste collections. • As part of the effort to divert hazardous materials from the waste stream,the fluorescent(mercury)bulb recovery program developed by the DPW for all public schools and municipal buildings has collected and recycled nearly 2 miles of these bulbs since the program was implemented in July 2003. • The Lexington DPW continues to promote the recovery and reuse of building materials from demolition/construction projects. At the DEP's Waste Reduction forum in January 2004 the Superintendent of Environmental Services presented the preliminary results of this pilot project demonstrating the advantages of removing building materials prior to demolition. BUDGET ISSUES: • The FY2006 cost of the contract with Waste Management,Inc. is$764,712,which includes 12 curbside yard waste collections and weekly appliance pickup by appointment. The current contract ends June 30,2007. • The challenge in the next few years will be to continue developing incentives to reduce the Town's volume of solid waste through education,promoting source reduction, increasing recycling and encouraging the purchase of recycled- content products to stimulate the recycling markets. STAFFING:None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ - $ - $ - $ - $ Benefits $ - $ - $ - $ - $ - Expenses $ 608,620 $ 727,408 $ 764,712 $ 764,712 $ 764,712 Town Funded Expenses S 608,620 S 727,408 S 764,712 S 764,712 S 764,712 General Fund $ 651,300 $ 727,408 $ 764,712 $ 764,712 $ 764,712 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 651,300 S 727,408 S 764,712 S 764,712 S 764,712 VIII-29 Subprogram: Environmental Services Element: 3420 Recycling Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Superintendent of Environmental Services oversees the Town's recycling programs that include curbside collection of recyclable products,management of yard waste operations at the Hartwell Avenue compost site and Minuteman Hazardous Product Regional facility,the special drop-off collections for household hazardous products,corrugated cardboard,televisions,computers and other electronic equipment(CRTs).The Town contracts by competitive bid for the collecting,transporting and marketing of recyclable solid waste.Lexington was the first community to sponsor an annual one-day Hazardous Waste Collection Day in 1982,and since May 1998, is the site of the first regional Hazardous Products Collection Facility in the state. Lexington and 7 other communities jointly operate the facility that offers 8 drop-off collection events annually. It is a cooperative effort by the Boards of Health,Public Works,and volunteers. As part of the highly successful mandatory weekly curbside recycling program,special bins are provided for commingled and mixed paper recyclable products.A decade ago Lexington achieved a municipal recycling rate of 37%based on data reported by towns and calculated by the Department of Environmental Protection(DEP).As of 2002,which is the most recent year published,DEP reported that Lexington achieved a recycling rate of 62%. Leaves,grass clippings,and other yard waste can be dropped off at the Hartwell Avenue Compost Facility,free to residents and for a fee to contractors.A full-time employee is responsible for monitoring yard waste drop-off,fuming yard waste and chipping brush. Home composting bins are also available. Christmas trees are collected curbside for one week or may be dropped off at the Bedford Street DPW Facility for recycling into wood chips. Curbside yard waste and Christmas tree collections are part of the Refuse Collection contract. HIGHLIGHTS: • In FY2004 residents recycled 5,582 tons of glass,metal,plastics,mixed paper and cardboard.These recyclables were delivered to the FCR recycling facility in Charlestown where they were sorted,baled and later manufactured into recycled content products. • There were 8 collection events in 2004 at the Minuteman Hazardous Products Facility(MHP).Lexington residents represented 1,316,or nearly 39%,of the 3,939 total participants. Approximately 80 tons of hazardous materials were collected including the following categories: automobile batteries,fluorescent bulbs and other mercury-containing items,propane tanks,waste oil, antifreeze and other automotive products and several thousand pounds of paint products.A new 3-year collection contract was awarded to Clean Harbors,Inc.beginning in April 2004. In the calendar year 2004 collection costs for household hazardous products increased by nearly 20%. In order to mitigate this increase,the Minuteman Committee agreed to enforce its no latex (water-based)paint policy starting in 2005. • The Town continued the collection of CRTs at 3 drop-off events in FY2004. 1,700 households and several municipal departments disposed of more than 2,400 computer monitors and televisions and other electronic devices for a total of 132,000 pounds(67 tons). Three CRT special collections are planned in FY05 and DPW staff are exploring alternative collection options for the future. • Significant recycling activities completed by the superintendent in 2004 were to 1)purchase,install and service 10 customized public space recycling receptacles at Lincoln Field, Skateboard Park,swimming pools and Town center for the collection of plastic, glass and metal beverage containers;2)draft a memorandum of agreement with the Town of Arlington to accept their curbside yard waste for a fee of$200,000 over the next 5 years;3)implement a collaborative program with LABBB students to recycle printer/ copier inkjet cartridges town-wide and at municipal offices;4)write a comprehensive service plan for the Hartwell Avenue Compost Facility that assesses the value of the facility and makes recommendations on how to expand and improve operations and market compost products;5)apply for and receive a$5,000 DEP grant for consumer education materials and kitchen scrap buckets; and 6)outreach activities that included educational demonstrations,training sessions,clean-out projects and multi-family recycling. • Residents and private contractors delivered approximately 10,000 tons of yard waste during 2004 to the compost facility. Residents purchased approximately 100 home composting bins during FY04. • In FY04 yard waste permit fees and punch cards for contractors generated$51,320 in revenue deposited into the General Fund. BUDGET ISSUES: • The FY2006 cost of the fifth year of the contract is$709,272.The current contract ends June 30,2007. • In FY2005,the DPW Revolving Fund,which includes revenue from the sale of compost products,included the salary of the superintendent. In FY2006 the salary for the Heavy Equipment Operator will also be funded from the DPW Revolving Fund. STAFFING: 1 Superintendent of Environmental Services 1 Heavy Equipment Operator FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Element Totals Expended Appropriated Request Recommended Appropriated Compensation $ 57,322 $ 69,114 $ 29,845 $ 130,660 $ 130,660 Benefits $ - $ - Expenses $ 742,552 $ 762,197 $ 829,877 $ 891,731 $ 891,731 Town Funded Expenses $ 799,874 $ 831,311 $ 859,722 $ 1,022,391 $ 1,022,391 General Fund $ 749,076 $ 831,311 $ 859,722 $ 859,722 $ 859,722 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ 162,669 $ 162,669 Appropriated Resources $ 749,076 $ 831,311 $ 859,722 $ 1,022,391 $ 1,022,391 VIII-30 Subprogram: Waste Management Element: 3430 Refuse Disposal Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Lexington is one of 23 communities that comprise the North East Solid Waste Committee(NESWC). FY2005 is the final year of a 20-year contract with the waste-to-energy(WTE)incinerator in North Andover, operated by Wheelabrator North Andover,Inc. This contract will end in September 2005. Like all NESWC members,the Town is obligated to deliver guaranteed annual tonnage(GAT). The WTE incinerator charges a tipping fee per ton for every ton the Town delivers. The tipping fee is reviewed and/or adjusted annually by the NESWC Board of Directors. The Director of Public Works is the Town's representative on the NESWC Board of Directors. Through the recycling and conservation efforts of residents,the Town continues to save a considerable amount of money in reduced tipping fees while contributing to the conservation of natural resources and the preservation of the environment. HIGHLIGHTS: • In FY2004,the Town was responsible for delivering 11,396 tons of refuse under the Guaranteed Annual Tonnage clause of the NESWC agreement. The Town actually delivered 9,404 tons from Lexington residents. • The Town brokered the 1,992 tons of unused capacity at a rate of$90 per ton to another NESWC community in FY2004. • For FY2004,the cost of disposal in the MRI incinerator(tipping fee)was$142.50 per ton. BUDGET ISSUES: • The FY2005 tipping fee is$142.50 per ton while the GAT remains at 11,396. • Superintendent of Environmental Services negotiated an agreement to broker no less than 1,650 tons of Lexington's unused GAT to Andover at$90 per ton in FY2005. He will continue to explore opportunities to sell additional tons of Lexington's excess capacity at the Wheelabrator facility in FY2005. • The NESWC Board of Directors negotiated a post-2005 tip fee agreement with Wheelabrator North Andover,Inc. The FY2006 tip fee is expected to be$64.00 per ton with no Guaranteed Annual Tonnage. STAFFING: None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 996,143 823,997 672,000 642,000 642,000 Town Funded Expenses $996,143 $823,997 $672,000 $642,000 $642,000 General Fund $1,075,943 $823,997 $672,000 $642,000 $642,000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1,075,943 $823,997 $672,000 $642,000 $642,000 VIII-31 Program: Community Services Subprogram: 3500 Building Maintenance Town of Lexington FY 2005 Program Budget Costs for utilities, cleaning and maintenance of all or some of the following Town-owned buildings and properties are funded through this program: Town Office Building, Cary Memorial Hall,Police Station, Visitors' Center,Public Works Facility,Animal Shelter,Westview Cemetery building, Cary Library buildings and the Senior Center. The Building Maintenance Superintendent supervises custodial services,preventive maintenance and repairs and renovations to these properties. The Superintendent monitors utility use and expense, and oversees the work of private repair and maintenance contractors. This division also performs maintenance and/or repairs at the Fire Stations, Center Pools and Recreation Facilities when necessary. See Building Maintenance's Mission Statement Goals and Objectives on the nextpage. Personnel Full-Time 8 Part-Time 1 Total 9 Elements within Subprogram 3500 FY2004 FY2005 FY 2006 FY 2006 FY 2005 Expended Appropriated Dept Re uest Recommended Appropriated Total 3510 Building Maintenance $ 715,309 $ 668,268 $ 803,997 $ 838,717 $ 838,717 Total all Elements S 715,309 S 668,268 S 803,997 S 838,717 S 838,717 Subprogram 3500 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2005 Expended Appropriated Dept Re uest Recommended Appropriated 51110 Regular Wages $ 316,075 $ 281,791 $ 314,100 $ 293,180 $ 293,180 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ 26,384 $ 20,069 $ 24,569 $ 24,569 $ 24,569 Total Compensation $ 342,459 $ 301,860 $ 338,669 $ 317,749 $ 317,749 52110 Contractual Services $ 157,966 $ 113,000 $ 165,360 $ 223,000 $ 223,000 52200 Utilities $ 177,722 $ 182,800 $ 229,360 $ 227,360 $ 227,360 54100 Supplies and Materials $ 37,162 $ 65,608 $ 65,608 $ 65,608 $ 65,608 54500 Equipment $ - $ 5,000 $ 5,000 $ 5,000 $ 5,000 Total Expenses $ 372,850 $ 366,408 $ 465,328 $ 520,968 $ 520,968 Total 3500 Build.Maint. Expenditures S 715,309 S 668,268 S 803,997 S 838,717 S 838,717 General Fund $ 565,522 $ 605,769 $ 741,498 $ 776,218 $ 776,219 Enterprise Funds Water Enterprise Fund $ 31,250 $ 31,250 $ 31,250 $ 31,250 $ 31,249 Sewer Enterprise Fund $ 31,249 $ 31,249 $ 31,249 $ 31,249 $ 31,249 Directed Funds $ - $ - $ - $ - $ - Total 3500 Build.Maint.Revenues S 628,021 S 668,268 S 803,997 S 838,717 S 838,717 VIII-33 3500 Building Maintenance Division - Mission Statement, Goals& Objectives, Performance Measures MISSION STATEMENT: The Building Maintenance Division is dedicated to proactively maintain safe, clean,healthy and energy- efficient municipal facilities for the public and Town employees while respecting the historic integrity of the Town of Lexington. Continually review work process and quality standards to maintain buildings and infrastructure at a GOAL: high level of customer satisfaction. OBJECTIVES Develop a comprehensive work order system. OD Continue to improve the quality and efficiency of custodial services to internal and external customers. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Total number of production hours Workload 13,690 11,300 11,300 9,300 9,300 Number of routine requests received Workload 750 750 750 750 750 Average time to complete a routine request Efficiency 2-3 days 2-3 days 2-3 days 3-5 days 5-7 days Percentage of time spent on: Outcome Custodial 68% 70% 70% 75% 75% Preventative Maintenance 1% 20% 15% 15% 10% Repairs 23% 5% 10% 5% 10% Special Requests 8% 5% 5% 5% 5% Percentage of routine requests completed in 2- Outcome 75% 75% 75% 60% 45% 3 da s GOAL: Develop a system to manage energy consumption to maximize energy. OBJECTIVE Monitor all Town buildings for energy consumption based on a utility category/type to formulate a 3 year moving average. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Total number of buildings Workload 12 12 12 12 12 Oil, electricity,gas,water usage Efficiency Percentage of buildings where baseline has Outcome Data collection system is being developed. been established FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year.VIII-34 Subprogram: Building Maintenance Element: 3510 Building Maintenance Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Building Maintenance Division provides custodial services,preventive maintenance,repairs and renovations of Town buildings,including the Town Office Building, Cary Memorial Hall,the Police Station, Visitors' Center,Public Works Operations Facility, Senior Center,Animal Shelter and the Westview Cemetery building. This amounts to over 200,000 square feet of floor space. This division also maintains the newly renovated Cary Library,which opened in April 2004 with an additional 22,000 square feet. This budget includes all utility costs,routine maintenance and emergency repair contracts for all mechanical and office equipment,repair or replacement of office furniture and one-time infrastructure repairs. The superintendent addresses all building maintenance needs, oversees the work of contractors on projects or repairs requiring technical and/or professional assistance, and supervises Public Works employees who perform winter carpentry or renovations projects. Custodians sweep,mop, clean floors and carpeting, dust and clean surfaces, clean restrooms, collect and dispose of refuse, and perform other tasks as requested. Staff members prepare Town buildings for public meetings, arrange chairs and tables, and provide audiovisual equipment and set up. They maintain the exterior walkways including leaf pick up, snow removal and sanding. HIGHLIGHTS: • Staff supervised the H.V.A.C. upgrade at the Town Office Building. • Staff oversaw boiler repairs in Cary Hall,Fire Headquarters and the D.P.W. Barn. • Building Maintenance employees spent a considerable amount of time putting Cary Hall back on line after the return of Cary Library to its newly renovated building. This included painting throughout the building, furniture removal, and refinishing of all floors. • Staff oversaw the installation of Glycol to the air conditioning system for Cary Hall and the Town Office Building. • Staff presided over and participated in the renovation of Cary Hall Division employees assisted in reopening the East Lexington Fire Station,which included repainting of the interior and upgrading the electrical system. BUDGET ISSUES: • The loss of one position due to early retirement added responsibilities to the remaining staff. This increased the staff s custodial duties and decreased their time spent on preventive maintenance. • The expense line of this budget was increased by$50,000 showing a commitment to more adequately fund the maintenance,repairs and general upkeep of the Town owned buildings on an ongoing basis. This division had been routinely under funded. • An additional $60,000 has been included in the expense budget as a one-time appropriation for small projects that do not qualify for Capital Project funding. • This budget also includes$8,000 to reinstate the payment of the Visitors' Center electric and gas utility usage. The Chamber of Commerce took over payment of these expenses with the FY2004 budget cutbacks but had a difficult time affording these utility payments. • Requests to replace a part-time custodial position with a full-time position as well as for contracted cleaning services were not included in this budget. STAFFING: 1 Building Maintenance Superintendent 1 Building Maintenance Technician 2 Night Custodians 1 Working Foreman 3 Day Custodians 1 PT Custodian FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 342,459 $ 301,860 $ 338,669 $ 317,749 $ 317,749 Benefits $ - $ - $ - $ - $ - Expenses $ 372,850 $ 366,408 $ 465,328 $ 520,968 $ 520,968 Town Funded Expenses S 715,309 S 668,268 S 803,997 S 838,717 S 838,717 General Fund $ 565,522 $ 605,769 $ 741,498 $ 776,218 $ 776,219 Enterprise Funds $ 62,499 $ 62,499 $ 62,499 $ 62,499 $ 62,498 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 628,021 S 668,268 S 803,997 S 838,717 S 838,717 VIII-35 Program: Community Services Subprogram: 3600 Transportation Town of Lexington FY 2006 Program Budget The Transportation Services Office oversees contracts and manages day-to-day operations for the Town's public transportation services, specifically the fixed-route mini-bus system LEXPRESS, and parking operations. It also provides transportation information and schedules to the public.It works closely with the Transportation Advisory Committee, which recommends transportation policies to the Board of Selectmen,the Planning Board, and the Town Manager. Personnel Full-Time 1 Part-Time 1 Total 2 Elements within Subprogram 3600 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Total3610 Transportation $ - $ 291,028 $ 487,567 $ 464,424 $ 487,567 Total all Elements $ - S 291,028 S 487,567 S 464,424 S 487,567 Subprogram 3600 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated 51110 Regular Wages $ - $ 65,184 $ 67,040 $ 67,040 $ 67,040 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ $ 65,184 $ 67,040 $ 67,040 $ 67,040 52110 Contractual Services $ - $ 224,843 $ 419,526 $ 396,383 $ 419,526 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ - $ 1,001 $ 1,001 $ 1,001 $ 1,001 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ $ 225,844 $ 420,527 $ 397,384 $ 420,527 Total 3600 Transportation Expenditures S S 291,028 S 487,567 S 464,424 S 487,567 General Fund $ - $ 291,028 $ 389,567 $ 366,424 $ 389,567 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds META Grant $ - $ - $ 80,000 $ 80,000 $ 80,000 TDM $ - $ - $ 18,000 $ 18,000 $ 18,000 Total 3600 Transportation Revenues S - S 291,028 S 487,567 S 464,424 S 487,567 VIII-37 3600 Transportation - Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: The Transportation Services Office,working with other town departments and committees, seeks to provide viable,cost-effective,multi-modal transportation services to local businesses and neighborhoods. Services emphasize the needs of seniors, students and persons with special needs. GOAL: Increase LEXPRESS ridership. OBJECTIVES Expand community awareness of LEXPRESS. Market service through monthly newspaper articles,transit guides,schools and senior center. Performance Measure Type of Measure FY2002 FY2003 *FY2004 FY2005 FY2006 Annual ridership Workload 78,100 86,000 25,500 50,000 60,000 Number of passes sold Workload 230 240 150 200 225 Percent increase in Outcome 4% 10% -70% 96% 20% ridership *Reduction from 6 to 4 routes and 12 months to 10 months Increase alternatives to single occupancy vehicles. GOAL: Increase use of public transportation. OBJECTIVES Develop route links between LEXPRESS and adjacent transportation systems. Promote inter-town public transportation. Performance Measure Type of Measure FY2002 FY2003 *FY2004 *FY2005 *FY2006 Burlington transfers Workload 7,000 7,200 50 100 200 Percent increase in transfers between Outcome 3% 3% -99% 100% 100% contiguous towns. *Transfers from the Burlington B-Line System Only Improve public transportation and"on-call" taxi. Provide incentives for non-driving alternatives to school. FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projectedgoals for the upcoming year.VI11-38 Subprogram: Transportation Element: 3610 LEXPRESS Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Through a competitive bidding process,the Town contracts with a private carrier for service on the mini-bus system. The wheelchair lift-equipped LEXPRESS vehicles connect Lexington neighborhoods with the Senior Center, senior housing, libraries, schools,recreation centers, shopping areas and MBTA stops. LEXPRESS also connects with Burlington B-Line and Lowell Regional Transit. Fares for LEXPRESS rides are$1.50 for General(age 6 to 64), $.75 for Senior Citizens and individuals with special needs, and$.25 for Children under six. LEXPRESS passes are available at the Transportation Services Office in Town Hall. Books of tickets are sold at Town Hall,Michelson's Shoes, and the Lexington High School office. Buses operate Monday through Friday 6:45am to 6:25pm.No service Saturdays, Sundays, or legal holidays. HIGHLIGHTS: • After the loss of tax-levy funding through the failed override in June 2003 and cessation of service July 1, LEXPRESS resumed operating in September 2004 through the volunteer fundraising efforts of the Transportation Advisory Committee. In FY2004,LEXPRESS ran a 2-bus, 4-route system from September 2003 through June 2004. • In FY2005,LEXPRESS celebrated its 25 h anniversary in September with a return to a full three bus, six route system. • LEXPRESS passengers in FY2004 represented 60%students, 21%adults, 18%seniors, and 1%children under six. • Comparing the same months of service for FY2004 and FY2005,ridership is up 37%in FY2005. BUDGET ISSUES: • As a result of the FY2004 override,parking meter funds were eliminated from the LEXPRESS budget. Previously, approximately$80,000 parking meter revenue supported LEXPRESS service. • M&L Transit Systems,Inc. holds the contract for LEXPRESS service. FY2006 marks the fourth year of a five- year contract. • Based on FY2006 level funding requests,LEXPRESS faced a two-route reduction in July and August 2005. Restoration of the six-route LEXPRESS system, as approved in the FY2005 override vote,was initiated in September 2004. To avoid a service disruption which would have created public confusion and required inordinate resources in staff time and resources to publicize,the Transportation Advisory Committee recommended that $23,000 from the Transportation Gift account be used to provide full service in July and August 2005. This recommendation was accepted by the Selectmen and approved at Town meeting. • The FY2006 LEXPRESS appropriated resources include$23,000 from the LEXPRESS Gift account(as presented above),$60,000 estimated fare revenue, as well as the direct funding number of$98,000($80,000 META and $18,000 designated LEXPRESS Transportation Demand Management funds). In contrast,the FY2005 LEXPRESS appropriated numbers only reflect tax levy funding. STAFFING: 1 Transportation Coordinator 1 Part-time Municipal Clerk FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ - $ 65,184 $ 67,040 $ 67,040 $ 67,040 Benefits $ - $ - $ - $ - $ - Expenses $ - $ 225,844 $ 420,527 $ 397,384 $ 420,527 Town Funded Expenses S - S 291,028 S 487,567 S 464,424 S 487,567 General Fund $ - $ 291,028 $ 389,567 $ 366,424 $ 389,567 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ 98,000 $ 98,000 $ 98,000 Appropriated Resources S - S 291,028 S 487,567 S 464,424 S 487,567 VIII-39 Program: Community Services Subprogram: 3700 Water Enterprise Town of Lexington FY 2006 Program Budget The Water Division maintains and repairs the entire water system comprised of 154 miles of pipe, 1500 fire hydrants, and two water towers used to store 3.24 million gallons. The Superintendent of Water and Sewer oversees the provision of quality water and sewer service and repair of water and sewer equipment. Water Division staff read approximately 12,000 water meters twice a year,and test the water weekly from nine designated spots for coliform bacteria, in compliance with the strict Drinking Water Regulations of Massachusetts. The system has been operated as an enterprise fund since 1988, which means that fees charged to customers are calculated to cover all operating and capital expenses. These expenses include the purchase cost of water,the operating expenses of the Water Division, and depreciation of the fixed assets of the Town's water system. In FY04, approximately 50%of the Water Enterprise funds were used to purchase water from the Massachusetts Water Resource Authority(MIA7RA). The Water Enterprise subprogram includes expenses for operating the Water Division and for purchasing water from the MWRA. The percent distribution of the FY04 Water Enterprise expenditures was as follows: MWRA 50% Depreciation 8% Indirect Expenses 17% Operating Expenses 5% PILOT 9% Debt 2% Personal Services 9% See the Water and Sewer Mission Statement, Goals and Objectives on the nextpage. Personnel Full-Time 11 Part-Time 0 Total 11 Elements within Subprogram 3700 FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Ex ended Appropriated Request Recommended Appropriated Total 3710 Water Operating $ 2,034,202 $ 2,181,920 $ 2,127,827 $ 2,127,827 $ 2,127,827 Total 3720 MWRA Assessment $ 3,205,847 $ 3,535,122 $ 4,242,146 $ 4,242,146 $ 4,242,146 Total all Elements S 5,240,049 S 5,717,042 S 6,369,973 S 6,369,973 S 6,369,973 Subprogram 3700 Totals FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Expended Appropriated Request Recommended Appropriated Expenditures 51110 Regular Wages $ 444,214 $ 437,905 $ 437,135 $ 437,135 $ 437,135 51120 Other Compensation $ 8,150 $ 9,250 $ 9,250 $ 9,250 $ 9,250 51130 Overtime $ 111,724 $ 115,076 $ 115,076 $ 115,076 $ 115,076 Total Compensation $ 564,088 $ 562,231 $ 561,461 $ 561,461 $ 561,461 52110 Contractual Services $ 670,858 $ 624,493 $ 644,493 $ 644,493 $ 644,493 52170 MWRA $ 3,205,847 $ 3,535,122 $ 4,242,146 $ 4,242,146 $ 4,242,146 52200 Utilities $ 8,640 $ 3,500 $ 4,550 $ 4,550 $ 4,550 54100 Supplies and Materials $ 62,280 $ 87,571 $ 87,571 $ 87,571 $ 87,571 54500 Equipment $ - $ 94,141 $ 75,856 $ 75,856 $ 75,856 58600 Depreciation $ 486,915 $ 500,000 $ 500,000 $ 500,000 $ 500,000 59100 Long-Term Debt-Principal $ 190,396 $ 240,396 $ 185,396 $ 185,396 $ 185,396 59150 Long-Term Debt-Interest $ 51,025 $ 69,588 $ 68,500 $ 68,500 $ 68,500 Total Expenses $ 4,675,961 $ 5,154,811 $ 5,808,512 $ 5,808,512 $ 5,808,512 Total 3700 Water Expenditures S 5,240,049 S 5,717,042 S 6,369,973 S 6,369,973 S 6,369,973 Appropriated Resources General Fund $ - $ - $ - $ - $ - Enterprise Funds Water Enterprise Funds $ 5,240,049 $ 5,717,042 $ 6,369,973 $ 6,369,973 $ 6,369,973 Directed Funds $ - $ - $ - $ - $ - Total 3700 Water Resources S 5,240,049 S 5,717,042 S 6,369,973 S 6,369,973 S 6,369,973 VIII-41 3700/3800 Water/Sewer Enterprise - Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water,by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. We support other Town departments and serve the needs of our customers in a friendly.resnectful and nrofessional manner. GOAL: Create a professional development program that will assist employees in reaching their potential and becoming certified drinking water operators. OBJECTIVES Provide the opportunity for employees to attend safety training, education and water operations courses annually. Attend confined space entry training biannually. GOAL: Improve public awareness of the activities of the Water/Sewer Division. OBJECTIVES Submit articles to the local newspaper and cable television. Insert informational materials with water bills to better inform our customers. GOAL: Continue to provide quality',water and promote conservation and accountability. OBJECTIVE Conduct annual water system flushing program consisting of half the Town's total number of Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Total number of hydrants Workload 1500 1500 1500 1500 1500 Number of hydrants flushed Workload 0 750 750 170 750 Number of hydrants that are accessible Efficiency 750 750 750 750 750 Percentage of water systems flushed Outcome 0%(-) 60% 0% 11% 100% Maintain an inclining rate system that encourages water conservation. GOAL: Continue with implementing preventative maintenance programs to maintain customer service OBJECTIVE 1 Continue with flushing 100%of trouble spots in the sewer system. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of sewer main lines flushed in feet Workload 144,680 138,500 110,000 150,000 150,000 Number of blockages per year Workload 31 18 16 15 15 Percentage of trouble spots flushed Outcome 72%(-) 100% 100% 100% 100% FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year.VIII-42 Subprogram: Water Enterprise Element: 3710 Water Operating Expenses Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Lexington's water system includes the gates,hydrants,water mains,water service lines to commercial and residential structures, and meters. Calculation of water rates includes an annual depreciation amount based on an estimated useful life of 75 years. Division staff is responsible for repairing curb and water control boxes,installing water meters,taking water samples,performing hydrant maintenance,maintaining and updating water gate location records,responding to all service calls, and investigating water bill complaints. The Water Division has a four-block inclining rate structure to encourage water conservation. As a customer uses more water,the water rate increases. Customers are billed twice per year based on water consumption from which a sewer charge is determined. Water Division staff continue to give high priority to the leak detection program by investigating reported water leaks and repairing them as soon as possible. A leak detection inspection of the entire water system was conducted in 2004 with encouraging results. Only 16 leaks were detected and repaired,which is 1 leak per 9.6 miles of water main,high above what is generally expected of 1 leak per lmile of main.Another leak detection inspection will be conducted in the spring of 2006. The Division also displays water conservation materials during Discovery Day and again during Water Conservation Week. Pamphlets relating to water conservation are available at the Tax Collector's Office in Town Hall and the Public Works Operations Facility at 201 Bedford Street HIGHLIGHTS: • In FY2004, division staff repaired 38 water main breaks, 10 residential water service leaks and 29 hydrants,painted 163 hydrants,removed 2 hydrants, and replaced 6 hydrants. • A separate outdoor water metering system for residential and commercial users has been available since 1995. A total of 2,263 meters have been installed so far. • In FY04,the average annual residential water bill for a family of 4 was approximately$307.90 or 84 cents per day. • Due to the rehabilitation of the MWRA's delivery infrastructure, flushing was postponed until the fall of2004. • Division staff attended training seminars on cross connection control,MWRA procedures for drinking water sampling, hydrant maintenance and courses relating to the State Certification Exams. Four employees are State Certified Drinking Water Facility Operators;three are a grade 3, and one is a grade 1. Three employees are State Certified Backflow Testers and four are Cross Connection Surveyors. • A decision to install the new automatic water meters in-house has saved the ratepayers approximately$86,595, accounting for inflation,between April 1998 and December 2004. 7,500 meters were installed during that period. • A low-income discount for customers approved by the Board of Selectmen in January 1999 has been implemented. BUDGET ISSUES: • The salary of the Superintendent is paid one-half each from the Water and the Sewer Operating budgets. • A$500,000 Payment-In-Lieu-of Taxes(PILOT) is included in the expense budget for this element and is raised within the rates. STAFFING: 1 Superintendent of Water and Sewer(%time) 2 Heavy Equipment Operators 2 Crew Chiefs 2 Laborers Truck Drivers 2 Meter Readers/Laborers 1 Grader-Shovel Operator 1 Cross Connection Inspector FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 564,088 $ 562,231 $ 561,461 $ 561,461 $ 561,461 Benefits $ - $ - $ - $ - $ - Expenses $ 1,470,114 $ 1,619,689 $ 1,566,366 $ 1,566,366 $ 1,566,366 Town Funded Expenses S 2,034,202 S 2,181,920 S 2,127,827 S 2,127,827 S 2,127,827 General Fund $ - $ - $ - $ - $ - Enterprise Funds $ 1,937,920 $ 2,181,920 $ 2,127,827 $ 2,127,827 $ 2,127,827 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 1,937,920 S 2,181,920 S 2,127,827 S 2,127,827 S 2,127,827 VIII-43 Subprogram: Water Enterprise Element: 3720 Water Regional Charges Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Lexington, along with 60 other Massachusetts communities,belongs to the Massachusetts Water Resource Authority (MWRA). The MWRA manages the system of reservoirs, aqueducts, and pipes extending from the Quabbin Reservoir eastward to Boston. Lexington purchases approximately two billion gallons of water from the MWRA each year. The Town provides this water to the approximately 99.8%of Lexington residences and businesses who use Town water, as well as to the Town of Bedford,the Veterans' Hospital and Hanscom Air Force Base. The Director of Public Works is the Town's representative on the MWRA Advisory Board, a watchdog group that oversees decisions made by the MWRA to ensure proper management and budget control. The Advisory Board has held its commitment to a cleaner Boston Harbor, and improved water and sewer systems,while fighting for ratepayer equity through increased state and federal involvement. The Advisory Board also functions as a liaison between the communities and the MWRA. The Town continues to work with the other members of the MWRA Advisory Board to review the operational expenses and capital improvement expenses of the MWRA. HIGHLIGHTS: • For FY2004,the MWRA water rate is$1,465.36 per million gallons. STAFFING: None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 3,205,847 3,535,122 4,242,146 4,242,146 4,242,146 Town Funded Expenses $3,205,847 $3,535,122 $4,242,146 $4,242,146 $4,242,146 General Fund $0 $0 $0 $0 $0 Enterprise Funds 3,500,000 3,535,122 4,242,146 4,242,146 4,242,146 Directed Funding 0 0 0 0 0 Appropriated Resources $3,500,000 $3,535,122 $4,242,146 $4,242,146 $4,242,146 VIII-44 Program: Community Services Subprogram: 3800 Sewer Enterprise Town of Lexington FY 2006 Program Budget The Sewer Division maintains the entire sewer system and insures the safe and proper discharge of the Town's wastewater. The sewage system has 34 miles of trunk line sewers, 119 miles of street line sewers and 9,524 sewer services. There are nine sewage-pumping stations within the Town. The main pumping station,the North Lexington Pumping Station, is off Bedford Street near Route 128/95. Sewer rates are calculated to recover all costs associated with the disposal of sewage, operating expenses, indirect costs of the Sewer Division, and depreciation of fixed assets. This system has operated as an enterprise fund since 1988,which means that fees charged to customers are calculated to cover all operating and capital expenses. In FY04, approximately 64%of Sewer Enterprise funds were paid to the Massachusetts Water Resource Authority(MWRA)for sewage disposal. The Sewer Enterprise subprogram includes expenses for operating the Sewer Division, and for paying the MWRA for sewage treatment and disposal. The percent distribution of FY2004 Sewer Enterprise expenditures was as follows: MWRA 64% PILOT 3% Debt 15% Personal Services 3% Depreciation 7% Operating Expenses 2% Indirect Expenses 6% Please refer to page VIII-42 for the Water and Sewer Enterprise Mission Statement, Goals and Objectives. Personnel Full-Time 3 Part-Time 0 Total 3 Elements within Subprogram 3800 FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Ex ended Appropriated Request Recommended Appropriated Total 3810 Sewer Operating $ 2,415,731 $ 1,851,277 $ 1,527,322 $ 1,527,322 $ 1,527,212 Total3820 MWRA $ 4,805,835 $ 5,531,976 $ 5,808,575 $ 5,808,575 $ 5,808,575 Total all Elements S 7,221,566 S 7,383,253 S 7,335,897 S 7,335,897 S 7,335,787 Subprogram 3800 Totals FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Expended Appropriated Request Recommended Appropriated Expenditures 51110 Regular Wages $ 151,846 $ 179,259 $ 172,649 $ 172,649 $ 172,539 51120 Other Compensation $ 2,050 $ 3,500 $ 2,850 $ 2,850 $ 2,850 51130 Overtime $ 79,133 $ 50,000 $ 50,000 $ 50,000 $ 50,000 Total Compensation $ 233,029 $ 232,759 $ 225,499 $ 225,499 $ 225,389 52110 Contractual Services $ 326,642 $ 298,739 $ 338,739 $ 338,739 $ 338,739 52170 MWRA $ 4,805,835 $ 5,531,976 $ 5,808,575 $ 5,808,575 $ 5,808,575 52200 Utilities $ 79,124 $ 85,000 $ 102,000 $ 102,000 $ 102,000 54100 Supplies and Materials $ 17,148 $ 55,133 $ 55,133 $ 55,133 $ 55,133 54500 Equipment $ - $ 5,000 $ 5,000 $ 5,000 $ 5,000 58600 Depreciation $ 522,271 $ 525,000 $ 525,000 $ 525,000 $ 525,000 59100 Long-Term Debt-Principal $ 1,168,178 $ 568,333 $ 240,000 $ 240,000 $ 240,000 59150 Long-Term Debt-Interest $ 69,338 $ 81,313 $ 35,951 $ 35,951 $ 35,951 Total Expenses $ 6,988,536 $ 7,150,494 $ 7,110,398 $ 7,110,398 $ 7,110,398 Total 3800 Sewer Expenditures S 7,221,566 S 7,383,253 S 7,335,897 S 7,335,897 S 7,335,787 Appropriated Resources General Fund $ - $ - $ - $ - $ - Enterprise Funds Sewer Enterprise Funds $ 7,221,566 $ 7,383,253 $ 7,335,897 $ 7,335,897 $ 7,335,787 Directed Funds $ - $ - $ - $ - $ - Total 3800 Sewer Resources S 7,221,566 S 7,383,253 S 7,335,897 S 7,335,897 S 7,335,787 VIII-45 Subprogram: Sewer Enterprise Element: 3810 Sewer Operating Expenses Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Town sewers serve 99%of Town residences. The Sewer Division is responsible for two types of pump stations: submersible stations located at Brigham,Worthen, and Constitution Roads, and tube pumping stations located at Hayden Avenue, Concord Avenue,North Street,Potter Pond, and Marshall Road. The Town's main pumping station,the North Lexington Pump Station located off Bedford Street near Route 128/1-95,became operational in January 1995. Since 1989, extensive pump and control work has been completed on the seven satellite pump stations built between 1966 and 1968. The installation of a new Hayden Avenue Pump Station was completed in March 1996. Replacement of this station incorporated new pumping technology, enhanced operating efficiency and improved safety standards. Customer sewer rates are determined based on water usage over the same period, although alternative billing methods are being explored. Annual depreciation amounts included in the sewer rates are based on an estimated useful life of 50 years for the pumping stations and 75 years for the sewer mains. HIGHLIGHTS: • In 1995,the Board of Selectmen adopted a policy to allow residential and commercial water users the opportunity to install a separate meter for outdoor watering. This policy allows the participants to reduce their sewer bills. As of FY2004,there have been 2,263 of these meters installed. • In FY2004, 12 residences connected to Town sewer service, some as the result of Title V legislation that restricts conditions under which homeowners may continue subsurface disposal of sanitary sewage. • During FY2004, division staff responded to 10 sewer main blockages, 11 residential service blockages,and repaired 12 sewer services and sewer manholes. • During FY2004, division staff used a high-pressure water machine to clean 126,500 feet of sewer mains. • In FY2004,the average annual residential sewer bill was$675.70 for a family of four, approximately$1.85 per day, and as expected, 64%of this bill is attributed to the MWRA assessment • A lifeline or low-income discount for customers was approved by the Board of Selectmen in January 1999 and continues to provide assistance to some residents. BUDGET ISSUES: • One-half of the Superintendent's salary is paid from the Sewer Operating,and one-half from the Water Operating budget. • A$250,000 Payment-In-Lieu-of Taxes(PILOT) is included in the expense budget for this element and is raised within the rates. STAFFING: Superintendent of Water and Sewer(%time) 2 Heavy Equipment Operators 1 Crew Chief FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $233,029 $232,759 $225,499 $225,499 $225,389 Benefits 0 0 Expenses 2,182,702 1,618,518 1,301,823 1,301,823 1,301,823 Town Funded Expenses $2,415,731 $1,851,277 $1,527,322 $1,527,322 $1,527,212 General Fund $0 $0 $0 $0 $0 Enterprise Funds 2,247,157 1,851,277 1,527,322 1,527,322 1,527,322 Directed Funding 0 0 0 0 0 Appropriated Resources $2,247,157 $1,851,277 $1,527,322 $1,527,322 $1,527,212 VIII-47 Subprogram: Sewer Enterprise Element: 3820 Sewer Regional Charges Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Lexington pays the Massachusetts Water Resource Authority(MWRA)to treat and dispose of the Town's sewage. The Director of the DPW is the Town's representative on the MWRA Advisory Board,a watchdog group that oversees decisions made by the MWRA to ensure proper management and budget control. The Advisory Board has held its commitment to a cleaner Boston Harbor, and environmentally sound wastewater treatment,while fighting for ratepayer equity through increased state and federal involvement. The Advisory Board also functions as a liaison between the communities and the MWRA. The Town continues to work with the other members of the MWRA Advisory Board to review the operational expenses and capital improvement expenses of the MWRA. HIGHLIGHTS: • FY1996 marked the introduction of the new MWRA sewer rate methodology based primarily on wastewater flows and loads, and population. Previous assessments were based on a population and population equivalency methodology. • 37.5%allocated based on each community's share of total system population(per US Census Bureau) • 37.5%allocated based on each community's share of contributing(sewered)system population(reported by each community). • 25%is allocated based on each community's share of maximum month wastewater flow(based on a 3 year average). BUDGET ISSUES: • The MWRA is 64%of the Sewer Enterprise Budget. STAFFING: None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ - $ - $ - $ - $ Benefits $ - $ - $ - $ - $ - Expenses $ 4,805,835 $ 5,531,976 $ 5,808,575 $ 5,808,575 $ 5,808,575 Town Funded Expenses S 4,805,835 S 5,531,976 S 5,808,575 S 5,808,575 S 5,808,575 General Fund $ - $ - $ - $ - $ - Enterprise Funds $ 5,800,000 $ 5,531,976 $ 5,808,575 $ 5,808,575 $ 5,808,575 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 5,800,000 S 5,531,976 S 5,808,575 S 5,808,575 S 5,808,575 VIII-48 Section IX: Public Safety Program 4000 Law Enforcement Fire Services Program: 4000 Public Safety Town of Lexington FY 2006 Program Budget The Public Safety program is composed of the Police Department and Fire Department. Together these departments provide a full range of services to ensure 24-hour protection of persons and property in Lexington. Subprograms within FY2004 FY2005 FY 2006 FY 2006 FY 2006 Program 4000 Expended Appropriated Dept Request Recommended Appropriated 4100 Law Enforcement $3,721,060 $4,270,771 $4,402,718 $4,402,718 $4,402,718 4200 Fire Services $3,523,660 $4,003,296 $4,154,843 $4,154,843 $4,134,843 Total all Subprograms $7,244,720 $8,274,067 $8,557,561 $8,557,561 $8,537,561 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Program 4000 Totals Expended Appropriated Dept Request Recommended Appropriated Expenditures Compensation $6,501,799 $7,426,638 $7,682,621 $7,682,621 $7,682,621 Benefits 0 0 0 0 0 Expenses 796,068 847,429 874,940 874,940 854,940 Total 4000 Public Safety $7,297,867 $8,274,067 $8,557,561 $8,557,561 $8,537,561 Appropriated Resources General Fund $7,157,128 $8,087,693 $8,371,187 $8,371,187 $8,351,187 Enterprise Funds 0 0 0 0 0 Directed Funding 109,025 186,374 186,374 186,374 186,374 Total 4000 Public Safety $7,266,153 $8,274,067 $8,557,561 $8,557,561 $8,537,561 IX-1 kD Program 4000 - Public Safety Law Enforcement - Subprogram 4100 Police Chief Office Manager Department Clerk Captain of Operations Captain of Administration Account Clerk Mechanic Lieutenants Lieutenant Detective Dispatchers Sergeants Parking Control Detectives Prosecutor Officer School Resources Family Services Auxiliary Patrol Officers Cadets Fire Services - Subprogram 4200 Fire Chief Assistant Fire Chief Department Clerk Captain Captain Captain Captain Lieutenants Lieutenants Lieutenants Lieutenants Firefighters Firefighters Firefighters Firefighters FY 2006 Appropriated Budget IX-2 May 2,2005 Program: Public Safety Subprogram: 4100 Law Enforcement Town of Lexington FY 2006 Program Budget The Police Department staff provides services to protect the people and property in Lexington through the Law Enforcement subprogram. These services include police administration,patrol and enforcement,parking control and meter maintenance,investigation, crime prevention and combined dispatch for the police and fire departments. See the Police DepartmentMission Statement Goals and Objectives on the nextpage. Revenues Attributable to Subprogram 4100 FY2004 Actual Personnel Fees $ 89,807 Full-Time 60 Fines&Forfeitures $ 108,779 Part-Time 3 Licenses&Permits $ 3,000 Total 63 Total Revenue Collections for FY 2004 S 201,585 Elements within Subprogram 4100 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 4110 Police Administration $ 841,719 $ 919,399 $ 935,797 $ 935,797 $ 935,797 Total 4120 Patrol&Enforcement $ 2,141,144 $ 2,410,249 $ 2,503,627 $ 2,503,627 $ 2,503,627 Total 4130 Parking Meter Maintenance $ 56,306 $ 52,814 $ 64,778 $ 64,778 $ 64,778 Total 4140Investigations&Prevention $ 326,083 $ 484,674 $ 425,330 $ 425,330 $ 425,330 Total 4150 Combined Dispatch $ 408,955 $ 403,635 $ 473,186 $ 473,186 $ 473,186 Total all Elements S 3,774,207 S 4,270,771 S 4,402,718 S 4,402,718 S 4,402,718 Subprogram 4100 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ 2,785,424 $ 2,794,814 $ 2,878,755 $ 2,878,755 $ 2,878,755 51120 Other Compensation $ 199,195 $ 713,622 $ 691,721 $ 691,721 $ 691,721 51130 Overtime $ 374,654 $ 347,195 $ 403,695 $ 403,695 $ 403,695 Total Compensation $ 3,359,273 $ 3,855,631 $ 3,974,171 $ 3,974,171 $ 3,974,171 52110 Contractual Services $ 70,907 $ 73,526 $ 75,933 $ 75,933 $ 75,933 52200 Utilities $ 34,887 $ 41,729 $ 41,729 $ 41,729 $ 41,729 54100 Supplies and Materials $ 213,676 $ 194,221 $ 205,221 $ 205,221 $ 205,221 54500 Equipment $ 95,464 $ 105,664 $ 105,664 $ 105,664 $ 105,664 Total Expenses $ 414,934 $ 415,140 $ 428,547 $ 428,547 $ 428,547 Total 4100 Police Expenditures S 3,774,207 S 4,270,771 S 4,402,718 S 4,402,718 S 4,402,718 Appropriated Resources General Fund $ 3,612,035 $ 4,084,397 $ 4,216,344 $ 4,216,344 $ 4,216,344 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds Parking Funds $ 109,025 $ 186,374 $ 186,374 $ 186,374 $ 186,374 Total 4100 Police Resources S 3,721,060 S 4,270,771 S 4,402,718 S 4,402,718 $ 4,402,718 IX-3 4100 Law Enforcement-Mission Statement,Goals&Objectives, Performance Measures MISSION STATEMENT: The Lexington Police Department is committed to providing quality service,working in partnership with the community to solve problems and promote values,which enhance the quality of life in Lexington. PATROL&ENFORCEMENT To provide conscientious and competent officers to intervene in emergencies,promote traffic safety, GOAL, suppress crime,reduce fear,deliver service and enhance the public health and quality of life by working together with the community through prevention,problem solving and enforcement' initiatives. OBJECTIVES To reduce criminal activity through prevention,problem solving and enforcement initiatives. Performance Measures Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of responses made to crimes Workload 890 800 810 850 850 Number of individuals processed for criminal activity(including warrants) • adults Workload 332 453 326 375 375 • juveniles Workload 50 34 39 40 40 Cost of patrol and enforcement per capita Efficiency $74.82 $69.64 $66.21 $75.00 $75.00 Ratio of persons charged(or held accountable)to Outcome 346/955 487/870 365/888 50% 50% all crimes reported Maintain regional policing affiliations for training and personnel support. Improve traffic services to reduce community complaint,fear and concern about unsafe driving behaviors and practices. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of motor vehicle citations issued • wamings Workload 1,350 1,284 859 1,000 1,100 • civil infractions Workload 1,741 2,080 1,181 1,600 1,700 • criminal complaints Workload 109 207 126 160 170 • arrests Workload 59 62 71 50 55 Total number of accident responses Workload 1,022 1,017 1,091 1,000 1,050 Number of tmffic citations per FTE Efficiency 148 139 93 120 125 Number of accidents per 1,000 residents • fatal Outcome 0.03 0.03 0.03 0 0 • otherinjuries Outcome 4.6 4 3.9 4 4 v withoutinjunes Outcome 14.0 17.0 18.5 17.0 17.0 Continue affiliation with the Traffic Safety Advisory Committee(TSAC). (00 FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. IX-4 4100 Law Enforcement-Mission Statement,Goals&Objectives, Performance Measures COMBINED DISPATCH Maintain a communications center staffed by proficient and responsive dispatchers providing GOAL: intake,assessment and dissemination of information and resources to comprehensively meet the police,fire and medical services needs of the community. OBJECTIVES To have 100%of 911 calls answered professionally at the dispatch center before transfer to a back up agency. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of 911 calls received Workload 4,815 4,652 4,924 4,700 4,700 Number of 911 calls answered per FTE Efficiency 601 581 615 600 600 Number of 911 calls answered before transfer to back-up agency Outcome 100% 99.4% 99% 99% 99% Maintain a 100% compliance standard with Criminal History System Board Audits for record input, security and maintenance of CJIS records. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of records randomly audited for Workload 23 23 83 80 80 compliance Number of CJIS operators trained,tested, certified Workload 54 54 52 52 52 Criminal History System Board Audits for o 0 0 0 ° compliance Outcome 100% 100% 100% 100% 100% Promote a culture within the dispatch center that mandates that all calls for service will be handled in a professional and courteous manner. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of service calls dispatched requiring: • police(with crime) Workload 881 800 810 820 820 • police(without crime) Workload 10,396 12,352 11,385 12,000 12,000 • fire Workload 3,438 3,548 3,440 3,500 3,500 Percent of survey respondents who agree or strongly agree that calls are handled professionally 1999 Survey achieved 96% and courteously. Outcome satisfaction rate. Promote an open and accessible relationship with the community. '® FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. IX-5 4100 Law Enforcement-Mission Statement,Goals&Objectives, Performance Measures INVESTIGATION-PREVENTION Provide motivated and thorough investigators and specialists to identify and prosecute criminals as GOAL: well as develop prevention and enforcement programs to protect the vulnerable,redirect at-risk individuals into healthier lifestyles and to deter those who would victimize our citizens, OBJECTIVES Successfully clear assigned cases through solvability factors. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of NIBRS reported crimes assigned to the bureau • felony Workload 159 124 104 120 130 • misdemeanor Workload 104 90 37 45 45 Number of investigations per FTE investigator • Detectives Efficiency 91 *48 *60 80 80 • School Resource Officers Efficiency 43.5 *39.5 *35 30 30 • Drug Task Force Detective Efficiency 19 *5 * 15 15 Percent of assigned crimes cleared • felony Outcome 39% 35% 36% 35% 35% • misdemeanor Outcome 51% 66% 59% 60% 60% *Note:Bureau cuts began in FY03 even before override eliminated services. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of hours spent in the schools Workload 2,199 2,715 1,086 2,900 2,900 Number of youth diverted from court Workload 10 12 11 10 12 Cost of School Resource Officers per student • middle school Efficiency $25.32 $29.33 *$0.00 *$0.00 *$0.00 • high school Efficiency $22.00 $25.27 *$0.00 $26.00 $26.00 • Minuteman Technical School Efficiency $63.02 $63.02 $63.02 $63.02 Percent of School Principals and key staff rating the School Resource Officer Program as beneficial Outcome *Note Bureau cuts as a result of the failed override. Investigate illegal controlled substances distribution,identifying and prosecuting drug dealers in and around the Lexington area in a task force environment. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of Drug Task Force Cases investigated Workload 73 50 *0 50 50 Number of hours spent with Task Force Workload 2,199 1,451 *0 1,451 1,451 Number of drug dealers identified and prosecuted (Suburban Middlesex Task Force). Outcome 100(+) 100(+) *0 100(+) 100(+) *Note Bureau cuts as a result of the failed override. FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. IX-6 4100 Law Enforcement-Mission Statement,Goals&Objectives, Performance Measures PARKING METER AND FLEET MAINTENANCE To ensure that parking spaces are regularly available and roadways are not obstructed,through strict but fair attention to parking issues:'educating',regular users about alternative parking options, GOAL: collecting meter money,citing violators,and providing and maintaining the inventory of parking meters. The program is also responsible for meeting the transportation and operational requirements of the department including purchasing,equipping,maintaining,repairing and'. replacing vehicles and other specialized equipment.'. OBJECTIVES To ensure equitable turnover of parking spaces at meters in the center. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of parking tickets issued by Parking Workload 5,107 5,425 7,649 7,700 7,700 Control Officer Number of meters maintained Workload 500 500 500 500 500 Cost of Lexington Center meter enforcement Efficiency $31,532 $28,350 $29,301 $30,000 $30,000 Dollar amount of parking meter revenue collected Outcome $191,554 $186,424 $172,069 $180,000 $180,000 Maintain Parking Control Officer Program. 40 To maintain the fleet of vehicles to meet the needs of the department. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of vehicles maintained Workload 20 21 21 21 21 Number of vehicles: • traded Workload 0 1 2 2 2 • transferred to another department Workload 2 3 2 3 2 • taken out of service Workload 0 0 1 0 0 Availability of the fleet(average monthly): • marked vehicles Outcome 94.6% 95% 95% 95% 95% • unmarked vehicles Outcome 98% 98% 98% 98% 98% FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. IX-7 Subprogram: Law Enforcement Element: 4110 Police Administration Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Chief and Captains serve the community and our employees by overseeing administrative and operational functions including,budget,planning and research,training,records, information systems, fleet and equipment,purchasing,union affairs,policy, special events,personnel,traffic office,performance measurement,communications,patrol, investigation, special services and programming. Each of four Lieutenants leads a team consisting of patrol officers, dispatchers and a supervisor,providing 24/7 policing services. An office manager and a department clerk provide critical support through records management, accounting and statistical reports,payroll,public information,billing, scheduling and database applications. Three police cadets work on a part-time basis in various operational and administrative support functions. A mechanic is responsible for the transportation and fleet needs of the department including purchasing, equipping, maintaining,repairing and replacing vehicles and other specialized equipment. BUDGET ISSUES: FY06 Service Level Request: • $12,724 for compensation and contractual step adjustments. • $1,000 for gasoline due to rising fuel cost. FY06 Needs Based Request: • $36,380 for restoration of the Account Clerk position that was cut in FY04. Office manager and department clerk have tried to absorb the many functions and duties,but there has been a noticeable decline in overall administrative effectiveness. This is a recommendation of the Public Safety Staffing Review Committee(PSSC). • $50,646 to fund a Management Analyst position whose duties would include attaining police department accreditation. Accreditation is a goal supported by both the Police Manual Committee and the PSSC. • $32,000 to fund police training for all officers in cultural diversity,racial profiling and legal update. These funds would also allow departmental meetings to focus on teambuilding,planning and problem solving as recommended by the PSSC. STAFFING: 1 Chief of Police 4 Lieutenants 1 Department Clerk 1 Captain of Operations 1 Office Manager/Executive 3 Part-time Cadets 1 Captain of Administration 1 Mechanic FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $790,313 $867,948 $883,346 $883,346 $883,346 Benefits 0 0 0 0 0 Expenses 51,406 51,451 52,451 52,451 52,451 Town Funded Expenses $841,719 $919,399 $935,797 $935,797 $935,797 General Fund $864,599 $870,198 $886,596 $886,596 $886,596 Enterprise Funds 0 0 0 0 0 Directed Funding 49,201 49,201 49,201 49,201 49,201 Appropriated Resources $913,800 $919,399 $935,797 $935,797 $935,797 IX-9 Subprogram: Law Enforcement Element: 4120 Patrol and Enforcement Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The patrol division consists of 33 officers, 27 FTE patrol officers and 6 supervisors (Sergeants). They provide a wide variety of front-line services 24/7 that include: intervening in emergencies, promoting traffic safety, suppressing crime and responding to a multitude of service needs within the community. Lexington is 16 square miles with 130+ miles of roadway, two major highways (Rte 2 and Ric 95) and has over 30,000 residents. The patrol division uses a deployment plan that divides the Town into four sectors and assigns one officer to each. They respond to over 12,000 police/fire/medical calls annually. Many of the over 150 different classifications of calls require more than one officer, such as car accidents, domestic incidents,disturbances and arrest situations. HIGHLIGHTS: • Officers responded to 12,195 calls for police service including 810 crimes, 1091 car crashes, 1,660 commercial/residential alarm activations and 233 disturbances/disputes. • 2,237 traffic citations were issued: 859 written warnings, 1,181 civil infractions, 126 criminal complaints and 71 arrests. • 365 individuals were taken into custody and/or adjudicated through Court • 596 serious criminal charges were lodged in Court, including: 94 theft, 75 burglary, 55 assaults,31 drug violations, 14 forgery, 37 vandalism, 19 liquor violations, 90 suspended/revoked license and 24 drunk/drugged driving. BUDGET ISSUES: FY06 Service Level Request: • $46,625 includes step raises and an accounting transfer from investigation program (that program will reflect a corresponding decrease). • $37,500 for overtime funds based on an analysis of actual usage and need. This account has typically been under funded. • $7,500 for gasoline due to rising fuel cost. • $1,753 for maintenance contracts($928 for radio equipment and$825 for software). FY06 Needs Based Request: • $20,000 to restore partial funding of desk officer position that was cut in FY04 budget. This appropriation would fund the desk position Monday-Friday from 4pm-8pm and is supported by the Public Safety Staffing Review Committee. • $12,500 to restore partial funding for evening center officer that was cut in recent budget This would staff the position May-September on Fridays from 4pm-8pm and Saturday/Sunday from loam-4pm. STAFFING: 6 Sergeants 27 Police Officers FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $1,853,948 $2,123,053 $2,207,178 $2,207,178 $2,207,178 Benefits 0 0 0 0 0 Expenses 287,196 287,196 296,449 296,449 296,449 Town Funded Expenses $2,141,144 $2,410,249 $2,503,627 $2,503,627 $2,503,627 General Fund $1,990,971 $2,325,890 $2,431,232 $2,431,232 $2,431,232 Enterprise Funds 0 0 0 0 0 Directed Funding 8,623 84,359 72,395 72,395 72,395 Appropriated Resources $1,999,594 $2,410,249 $2,503,627 $2,503,627 $2,503,627 IX-10 Subprogram: Law Enforcement Element: 4130 Parking Meter Maintenance Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: A civilian parking control officer ensures that parking spaces are regularly available and roadways are not obstructed, through strict but fair attention to parking issues. This officer educates regular users about alternative parking options, collects meter money, cites violators and inspects and maintains 500 parking meters. HIGHLIGHTS: • Meter income for FY04 totaled$172,070. • 7,649 parking tickets were issued in FY04. • Implemented the following recommendations that were approved by the selectmen: -Converted the meters to only accept quarters(previously accept nickels, dimes and quarters). -Increased the hours when meters are in effect, 8am to 8pm (previous hours were 8am to 6pm). BUDGET ISSUES: • Funds for this element are derived entirely from parking receipts,not tax levy. STAFFING: 1 Parking Control Officer FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $34,321 $30,814 $42,778 $42,778 $42,778 Benefits 0 0 0 0 0 Expenses 21,985 22,000 22,000 22,000 22,000 Town Funded Expenses $56,306 $52,814 $64,778 $64,778 $64,778 General Fund $0 $0 $0 $0 $0 Enterprise Funds 0 0 0 0 0 Directed Funding 51,201 52,814 64,778 64,778 64,778 Appropriated Resources $51,201 $52,814 $64,778 $64,778 $64,778 IX-11 Subprogram: Law Enforcement Element: 4140 Investigation/Prevention Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: A Lieutenant leads a team of 6 detectives. The Bureau Commander coordinates investigations to identify and prosecute criminals and develop public safety prevention programs. Two specialized detectives process crime scenes and investigate serious crimes including: robbery,burglary, arson, identity theft,threats and assaults. They work closely with State,Federal and regional investigators targeting criminal activity that impacts our town. The family services detective(FSO) investigates sexual assaults, domestic abuse and missing persons. The FSO also is project coordinator for the Domestic Violence Response Team,which is a community-based partnership providing intervention, counseling and support to victims. A narcotics detective is assigned to the Suburban Middlesex Drug Task Force to identify and investigate persons distributing drugs within or near our town. Two detectives are assigned as school resource officers(SRO). One SRO is at the senior high school and the other is at Minute-Man Regional High School in support of efforts to maintain campus environments conducive to learning through strategies involving prevention, education, support services and investigation. HIGHLIGHTS: • A 43 rear-old man was arrested for stealing an ATM card from an 88 year-old resident and purchasing$10,000 in goods and cash advances. • A 16 year-old juvenile was charged with producing counterfeit money. • A former school employee pled guilty to the theft of funds, after school officials detected discrepancies in accounts and notified detectives. He was given a suspended jail sentence and ordered to pay restitution. • Two juveniles were arrested after they entered and stole from thirty automobiles. • Two 18 year-old men were arrested,pled guilty and were sentenced to prison for the burning of two houses, a garage and two cars. • A 30-year-old man was arrested for burglarizing two homes. Detectives recovered 500 pieces of jewelry and seized 2 loaded handguns and a quantity of heroin while searching his apartment for evidence. A number of other housebreaks in neighboring communities were solved as a result of this investigation. BUDGET ISSUES: Alternative Fundine Sources: • $20,000 grant in support of the Domestic Violence Response Team, $25,000 State grant awarded to support funding of the drug task force,$58,000 from the Minute-Man Regional High School to fund the SRO assigned there, and$25,000 from the school department toward funding the SRO assigned there. FY06 Service Level Request: • $2,500 for gasoline the result of rising fuel costs. FY06 Needs Based Request: • $67,455 for restoration of the middle school resource officer position that was cut in FY04. STAFFING: 1 Lieutenant Detective 2 School Resource Officers 1 Family Services Officer 2 Detectives 1 Narcotics Investigator FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $296,182 $454,756 $392,912 $392,912 $392,912 Benefits 0 0 0 0 0 Expenses 29,901 29,918 32,418 32,418 32,418 Town Funded Expenses $326,083 $484,674 $425,330 $425,330 $425,330 General Fund $343,162 $484,674 $425,330 $425,330 $425,330 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $343,162 $484,674 $425,330 $425,330 $425,330 IX-12 Subprogram: Law Enforcement Element: 4150 Combined Dispatch Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: A communication center under joint authority of the fire and police chiefs is located at the police station. Proficient and responsive civilian dispatchers direct the proper resources in response to over 12,000 medical, fire or police service calls. The center is also a critical information and communication link for police,public works and fire department field units and other regional public safety agencies. HIGHLIGHTS: • A total of 12,195 police and 3,440 fire calls were dispatched for the year. • 4,924 of the emergency calls were received via the 9-1-1 system. • A dispatcher was commended for performance after managing a 9-1-1 call from a resident whose home was on fire. BUDGET ISSUES: FY06 Service Level Request: • $2,017 for step and night differentials. • $19,000 for overtime based on analysis of actual usage and need. • $654 for recording equipment maintenance contract. FY06 Needs Based Request: • $54,480(base salary and replacement overtime cost)to fund an additional dispatcher to improve overnight staffing from 1 to 2 dispatchers, comparable with other communities. Police and Fire Chiefs rate this as#1 needs based priority and the Public Safety Staffing Committee recommends funding the additional overnight dispatcher. STAFFING: 9 fall-time Dispatchers FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $384,509 $379,060 $447,957 $447,957 $447,957 Benefits 0 0 Expenses 24,446 24,575 25,229 25,229 25,229 Town Funded Expenses $408,955 $403,635 $473,186 $473,186 $473,186 General Fund $413,303 $403,635 $473,186 $473,186 $473,186 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $413,303 $403,635 $473,186 $473,186 $473,186 IX-13 Program: Public Safety Subprogram: 4200 Fire and Medical Services Town of Lexington FY 2006 Program Budget The Fire Department provides fire, ambulance and emergency services to the Lexington community. This includes Fire Prevention,Fire Suppression,Emergency Medical Services, and Administration. The Town has two operational fire stations: Fire Headquarters is located at 45 Bedford Street, and the East Lexington Station is located at 1006 Massachusetts Ave. The Town currently has an ISO rating of 3,which was reviewed and maintained this past year. See the Fire Department Mission Statement Goals and Objectives on the nextpage. Revenues Attributable to Subprogram 4200 FY2004 Personnel Actual Charges for Service $ 581,661 Full-Time 55 Licenses&Permits $ 22,009 Part-Time 0 Total Revenue Collections for FY 2004 S 603,670 Total 55 Elements within Subprogram 4200 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 4210 Fire Administration $ 159,085 $ 175,882 $ 224,120 $ 224,120 $ 224,120 Total 4220 Fire Prevention $ 65,452 $ 92,885 $ 95,178 $ 95,178 $ 95,178 Total 4230 Fire Suppression $ 2,690,549 $ 3,089,770 $ 3,219,259 $ 3,219,259 $ 3,219,259 Total 4240 Emergency Medical Services $ 608,574 $ 644,759 $ 616,286 $ 616,286 $ 596,286 Total all Elements S 3,523,660 S 4,003,296 S 4,154,843 S 4,154,843 S 4,134,843 Subprogram 4200 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ 2,616,585 $ 2,813,049 $ 2,850,776 $ 2,850,776 $ 2,850,776 51120 Other Compensation $ 268,529 $ 298,141 $ 289,838 $ 289,838 $ 289,838 51130 Overtime $ 257,412 $ 459,817 $ 567,836 $ 567,836 $ 567,836 Total Compensation $ 3,142,526 $ 3,571,007 $ 3,708,450 $ 3,708,450 $ 3,708,450 52110 Contractual Services $ 164,146 $ 174,771 $ 174,829 $ 174,829 $ 174,829 52200 Utilities $ 40,722 $ 71,828 $ 85,874 $ 85,874 $ 85,874 54100 Supplies and Materials $ 139,261 $ 143,450 $ 143,450 $ 143,450 $ 123,450 54500 Equipment $ 37,005 $ 42,240 $ 42,240 $ 42,240 $ 42,240 Total Expenses $ 381,134 $ 432,289 $ 446,393 $ 446,393 $ 426,393 Total 4200 Fire/Medical Expenditures S 3,523,660 S 4,003,296 S 4,154,843 S 4,154,843 S 4,134,843 Appropriated Resources General Fund $ 3,545,093 $ 4,003,296 $ 4,154,843 $ 4,154,843 $ 4,134,843 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ - Total 4200 Fire/Medical Resources S 3,545,093 S 4,003,296 S 4,154,843 S 4,154,843 S 4,134,843 IX-15 4200 Fire Services- Mission Statement, Goals& Objectives, Performance Measures MISSION STATEMENT: The mission of the Lexington Fire Department is to protect the lives and property of the community from emergencies involving fire,medical,hazardous materials and environmental causes. This mission will be achieved through public education,code management,and emergency response. Provide quality Emergency Medical Services,fire Suppression and Eire Prevention services to GOAT" the community. OBJECTIVES 10, Develop a strategic plan for delivery of EMS for the Community. To have at least 98% of EMS service recipients rate the services as good or better. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of Emergency runs Workload 3,458 3,467 3,653 3,700 3,700 Number of Emergency Medical Service Workload 1,974 2,054 2,154 2,154 2,154 (EMS)runs Percent of Fire Department EMT certified Efficiency 93% 94% 96% 96% 94% Percent of EMS service recipients rating Outcome 99%(+) 99% 99% 99% 99% services as good or better 10, Provide timely and effective Fire Suppression. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of structure fires Workload 21 23 31 30 30 Percent of fire incidents without fire fighter o 0 0 0 0 Outcome 96% 95% 96% 96% 96% injury Provide fire prevention services through code compliance measures. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of smoke detector inspections Workload 493 525 525 525 525 All other inspections Workload 276 320 290 290 290 Percent of quarterly inspections completed o 0 0 0 ° on time Outcome 96/0(+) 96/0 96/0 95/0 96/0 Percent of quarterly inspected properties in o 0 0 0 ° compliance initially Outcome 84/0(-) 88/0 90% 90% 90% No. Promote the Fire Department as a source of community service hours and as a learning opportunity for those interested. 10, Provide consitant EMS guidance too the community,expanding on heartsaver program QD Provide public education to the community on fire safety and disaster preparedness. GD GOAL: Revise capital needs plan in view of changing mission.. OBJECTIVES 10, Develop apparatus replacement program;explore grants as an additional source of funding for capital needs. 10, Determine current fire alarm system needs. GOAL: Revise Operations Policy. OBJECTIVES 10, Improve department training practices,and needs 10, Determine future needs;develop and implement new policies. 10, Monitor and improve customer service delivery. FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. IX-16 Subprogram: Fire and Medical Services Element: 4210 Fire Administration Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Fire Administration staff directs Fire Suppression personnel at all major incidents and manages department budgets. The administrative staff participates in union negotiations and administers collective bargaining agreements. The Fire Chief is also responsible for community preparedness in the event of a natural or man-made disaster. The administrative staff supervises training for emergency response,the Fire Prevention and Fire Safety Education programs, and assists the Police Department Administration in the operation of the combined Public Safety Dispatch Center. HIGHLIGHTS: • Implementation of a full time Advanced Life Support response program has been completed. • An in house apparatus maintenance program has been implemented. • Revisions to the operations manual continue and will be a perpetual task as technology and the mission changes. • An evolving partnership,with other town departments,to replace an aging radio system infrastructure is underway. BUDGET ISSUES: • It is important to maintain and fund the apparatus replacement schedule in future years as the equipment continues to age. • It will be necessary to continue to look at planning for future building need and improvements. STAFFING: 1 Fire Chief 1 Department Clerk FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $96,794 $95,826 $129,960 $129,960 $129,960 Benefits 0 0 Expenses 62,291 80,056 94,160 94,160 94,160 Town Funded Expenses $159,085 $175,882 $224,120 $224,120 $224,120 General Fund $158,246 $175,882 $224,120 $224,120 $224,120 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $158,246 $175,882 $224,120 $224,120 $224,120 IX-17 Subprogram: Fire and Medical Services Element: 4220 Fire Prevention Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Fire Prevention Bureau staff advises on compliance with the Commonwealth's Code of Massachusetts Regulations (CMR)527, and Chapter 148 of the Massachusetts General Laws. The staff ensures compliance of new construction with applicable sections of the State Building Code through review of plans for fire protection and detection systems and acceptance testing. The bureau oversees the installation of all oil fired heating appliances,the installation and removal of underground storage tanks and the permitting of all propane and compressed natural gas storage. Fire Prevention staff issues blasting permits and monitors every blast that takes place. The bureau is also proactive in the area of life safety code compliance. Inspections of facilities that are required by code are done routinely each quarter and are not complaint driven. Some of the facilities that are inspected include all public and private schools, licensed day care centers,nursing homes, intermediate care facilities,hotels,motels and theatres. The Fire Prevention staff frequently conducts educational programs in the schools and for corporate and civic groups,to reinforce the fire safety message. The staff also manages day to day,the municipal fire alarm system, and monitors the radio system and dispatch center in conjunction with the Police Department. The Fire Prevention Division oversees the activities of the Fire Investigation Unit. HIGHLIGHTS: • The Fire Prevention Division issues certificates of smoke detector compliance,permits for oil burner installation and/or alteration and underground storage tank removal permits. These issued permits require an on-site inspection by a Department staff person. • Effective utilization of operational personnel to perform permitted inspections. • Organization of the Fire Investigation Unit, in conjunction with the Lexington Police Department. BUDGET ISSUES: A priority for the fire prevention division will be to promote and recommend a change to the existing fire alarm infrastructure,preparing the community to eliminate an aged out system replacing it with a newer modem municipal system.. STAFFING: 1 Assistant Fire Chief(with assistance from fire suppression personnel as needed) FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $58,479 $74,285 $76,578 $76,578 $76,578 Benefits 0 0 Expenses 6,973 18,600 18,600 18,600 18,600 Town Funded Expenses $65,452 $92,885 $95,178 $95,178 $95,178 General Fund $80,866 $92,885 $95,178 $95,178 $95,178 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $80,866 $92,885 $95,178 $95,178 $95,178 IX-18 Subprogram: Fire and Medical Services Element: 4230 Fire Suppression Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Fire Department provides 24-hour fire protection and emergency services for the community. The staff responds to and aggressively attacks fires to minimize fire spread and reduce further property damage and loss. The Fire Suppression personnel work with the EMTs assigned to the ambulance to extricate victims from motor vehicle accidents and also provide treatment for sick and injured persons as well as help to transfer them to the ambulance. The staff is called upon to deal with abroad range of emergency situations, including fires,hazardous materials incidents and natural disasters. Each duty shift is comprised of people who staff fire engines, an aerial ladder truck, and an ambulance. The firefighters are schooled in handling many types of fires, including structural, flammable liquids and propane and natural gas fires. Personnel receive in-house training on various fire-related subjects and everyone is encouraged to enhance their knowledge by attending advanced level training at state and national training facilities. The suppression staff also performs specific fire inspection duties. HIGHLIGHTS: • The Department responded to 3,642 emergency incidents in FY 2004. There were 32 fires that resulted in losses exceeding 3 million dollars to the structures and their contents. • An on going partnership with the Water Department continues to test hydrant flow for essential water supply for fire suppression. Hydrants were checked for proper marking. The marking assists in locating a hydrant that may be covered with snow. • The Department has placed in service a 2005 E-One engine enhancing its capabilities, and replacing an aged out engine. BUDGET ISSUES: The ability to maintain the current staffing levels will continue to be problematic with the current staffing levels in place. STAFFING: 4 Captains 8 Lieutenants 32 Firefighters FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $2,472,482 $2,875,417 $3,004,906 $3,004,906 $3,004,906 Benefits 0 0 Expenses 218,067 214,353 214,353 214,353 214,353 Town Funded Expenses $2,690,549 $3,089,770 $3,219,259 $3,219,259 $3,219,259 General Fund $2,669,635 $3,089,770 $3,219,259 $3,219,259 $3,219,259 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $2,669,635 $3,089,770 $3,219,259 $3,219,259 $3,219,259 lX-19 Subprogram: Fire and Medical Services Element: 4240 Emergency Medical Services Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Providing emergency medical services is a valuable component of the Fire Department mission. The Fire Department delivers emergency medical care to the community, staffing two emergency transport ambulances,having two vehicles enables the department to handle multiple calls within the town as well as to provide back-up service to neighboring communities. All Emergency Medical Technicians that staff the ambulance are certified by the Commonwealth of Massachusetts and must maintain their skills through approved continuing education programs and a bi-annual refresher course. As of April 2004 the fire department will operate at the Advanced Life Support level full time. Future hires will be Massachusetts Paramedic Certified. Additional revenue generated by the program will significantly offset the increased costs in the first year. HIGHLIGHTS: • The Emergency Medical response by the Department remains at a high level. The ambulances responded to 2134 calls for emergency medical assistance and transported 1893 patients. • The members of the Lexington Fire Department now provide advanced Life Support. BUDGET ISSUES: The current Rescue 2 has exceeded its life expectancy in its current state the vehicle has used funds that could be better allocated in other ways. STAFFING: 8 Firefighter/Paramedics FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $514,771 $525,479 $497,006 $497,006 $497,006 Benefits 0 0 Expenses 93,803 119,280 119,280 119,280 99,280 Town Funded Expenses $608,574 $644,759 $616,286 $616,286 $596,286 General Fund $636,346 $644,759 $616,286 $616,286 $596,286 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $636,346 $644,759 $616,286 $616,286 $596,286 IX-20 Section X: Culture and Recreation Program 5000 Cary Memorial Library Recreation Program: 5000 Culture& Recreation Town of Lexington FY 2006 Program Budget The Culture and Recreation Programs provide library service and recreational activities to Lexington residents. Subprograms within FY2004 FY2005 FY 2006 FY 2006 FY 2006 Program 5000 Expended Appropriated Dept Request Recommended Appropriated 5100 Cary Memorial Library $1,537,002 $1,677,172 $1,791,962 $1,791,962 $1,791,962 5200 Recreation $1,246,673 $1,417,355 $1,481,257 $1,481,257 $1,481,257 Program Totals Compensation $1,751,086 $1,918,108 $2,022,037 $2,022,037 $2,022,037 Benefits 0 0 0 0 0 Expenses 1,032,589 1,176,419 1,251,182 1,251,182 1,251,182 Town Funded Expenses $2,783,675 $3,094,527 $3,273,219 $3,273,219 $3,273,219 General Fund $1,478,184 $1,677,172 $1,791,962 $1,791,962 $1,791,962 Enterprise Funds 1,327,272 1,417,355 1,481,257 1,481,257 1,481,257 Directed Funding 0 0 0 0 0 Appropriated Resources $2,805,456 $3,094,527 $3,273,219 $3,273,219 $3,273,219 X-1 4DProgram 5000 - Culture & Recreation Cary Memorial Library - Subprogram 5100 Board of Trustees Advisory Committee Director Office Manager/Executive Secretary Assistant Director & Division Head - Technical Services Circulation Division Head Division Head Division Head Branch Librarian Library Supervisor Children's Services Reference Technology Supervisor Associate (part-time) (Tech Sew.) AV Library Librarian Librarians Librarian Associate Library Techs Library Techs Library (Tech Sew.) Associate Part-Time Library Staff Part-Time Techs LE Staff Part-Time Library Techs Staff (Tech Serv.) Part-Time Staff Part-Time Staff Recreation Department - Subprogram 5200 Recreation Director Pine Meadows Recreation Golf Course Committee Assistant Director of Recreation Seasonal Administrative Municipal Recreation Staff Assistant Account Clerk Supervisor SeasonaIStaff FY 2006 Appropraited Budget X-2 May 2, 2005 Program: Culture and Recreation Subprogram: 5100 Cary Memorial Library Town of Lexington FY 2006 Program Budget The Cary Memorial Library and the East Lexington Branch Library provide library services to the Town of Lexington. The governing body of the library is the Board of Library Trustees. The Board is comprised of the "settled ministers",or principal clergy of each congregation of the Town, Selectmen, and School committee members. The full board numbers 27 members. The Board members elect an Executive Committee of five Trustees: two members of the clergy,two Selectmen, and a member of the School Committee. The Executive Committee is responsible for hiring the Library Director, overseeing library finances, establishing library policy and the library's endowment. The Executive Committee appoints a citizen's Advisory Committee to assist the Trustees. The Board of Library Trustees budget for FY05 is$162,415. This budget has not been increased in four years. Revenue sources for the Trustees budget are fines and fees, investment income, and State Aid. The Trustees budget is responsible for the purchase of the entire adult collection, fiction and non-fiction,reference materials and databases,young adult material, magazines and newspapers, and microfilm and microfiche. The Trustees budget also funds equipment, staff development, supplies and children's programs. The total collection is 223,785 items. The total number of items circulated in FY04 at the main library and the branch was 447,427 items. The total number of residents who have library cards is 19,644. The main library is currently open 68 hours a week, 7 days a week during the winter and 64 hours, six days a week during July& August when the library is closed on Sundays. The East Lexington Branch Library is open 25 hours a week, four days a week,Monday—Thursday. The Massachusetts Board of Library Commissioners(MBLC) is the state agency responsible for the state standards for libraries and implementing library initiatives. The library must meet a number of state standards for public libraries to be certified to receive State Aid. In the fall of FY05 the Town submitted a request for a waiver to the MBLC since the Town did not meet the Municipal Appropriation Requirement(MAR)of the state standards. In January 2005, a waiver was granted to the Town. $31,379.66 was received in State Aid. See Financial Information, the Cary Memorial Library Mission Statement, Goals and Objectives on the nextpage. X-3 Program: Culture and Recreation Subprogram: 5100 Cary Memorial Library Town of Lexington FY 2006 Program Budget FINANCIAL INFORMATION Revenues Attributable to Subprogram 5100 FY2004 Personnel Actual N/a $ Full-Time 25 Total Revenue Collections for FY 2004 $ - Part-Time 24 Total 49 Elements within Subprogram 5100 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 5110 General&Technical Services $ 451,273 $ 476,170 $ 528,949 $ 528,949 $ 528,949 Total 5120 Adult Library $ 714,674 $ 837,101 $ 884,293 $ 884,293 $ 884,293 Total 5130 Children's Library $ 280,997 $ 292,363 $ 305,667 $ 305,667 $ 305,667 Total5140 Branch Library $ 90,058 $ 71,538 $ 73,053 $ 73,053 $ 73,053 Total all Elements S 1,537,002 S 1,677,172 S 1,791,962 S 1,791,962 S 1,791,962 Subprogram 5100 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ 1,283,250 $ 1,352,185 $ 1,439,081 $ 1,439,081 $ 1,439,081 51120 Other Compensation $ 6,187 $ 17,190 $ 17,190 $ 17,190 $ 17,190 51130 Overtime $ 42 $ 30,938 $ 30,938 $ 30,938 $ 30,938 Total Compensation $ 1,289,479 $ 1,400,313 $ 1,487,209 $ 1,487,209 $ 1,487,209 52110 Contractual Services $ 71,170 $ 78,170 $ 78,170 $ 78,170 $ 78,170 52200 Utilities $ 73,130 $ 103,054 $ 122,764 $ 122,764 $ 122,764 54100 Supplies and Materials $ 82,388 $ 74,335 $ 74,335 $ 74,335 $ 74,335 54500 Equipment $ 20,835 $ 21,300 $ 29,484 $ 29,484 $ 29,484 Total Expenses $ 247,523 $ 276,859 $ 304,753 $ 304,753 $ 304,753 Total 5100 Library Expenditures S 1,537,002 S 1,677,172 S 1,791,962 S 1,791,962 S 1,791,962 Appropriated Resources General Fund $ 1,478,184 $ 1,677,172 $ 1,791,962 $ 1,791,962 $ 1,791,962 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ Total 5100 Library Resources S 1,537,002 S 1,677,172 S 1,791,962 S 1,791,962 S 1,791,962 X-4 5100 Cary Memorial Library-Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: The Cary Memorial Library seeks to provide the Lexington community with materials,resources and services that promote lifelong learning and cultural enrichment. We endeavor to provide collections in a variety of formats to a culturally and educationally diverse population. We are committed to providing a knowledgeable, responsive staff to facilitate the retrieval of information and use of the library's resources. The fundamental goal of the Cary Memorial Library is to be recognized as the principal GOAL. provider of books,media,information and informational services and materials to the residents of Lexington,to be increasingly visible in the community and to contribute to the cultural, education and informational systems.' OBJECTIVES Provide information and independent learning resources that are technologically advanced. Promote community awareness of library services and resources. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Production of Cary Lantern quarterly* Workload 2,000 1,500 0 300 400 Production of Little Lantern monthly Workload 1,800 500 1,200 400 400 Write and submit newspaper articles Workload 24 36 19 24 24 Cost for printing Efficiency $8,000 $9,000 $1,663 $3,000 $3,000 Increase in publications percentage Outcome 90% 12% -7% -56% 1.4% Create and maintain excellent customer service with a well trained and motivated library staff. Serve as a child's door to learning while promoting the enjoyment of reading. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of children's programs offered Workload 175 360 179 200 200 Cost for programs Workload $2,500 $3,000 $3,000 $3,000 $3,000 Number of children participating in programs Workload 5,500 12,897 11,115 12,050 12,500 Percentage increase in children attending Outcome 3% 135% -1% 2% 1% program s Provide state of the art library facilities through planning and funding. Provide effective and efficient procedures to maintain and monitor internal library operations. The Cary Memorial Library desires to provide the public with the highest quality, balanced GOAL public library collections: ready reference,history,computer assisted, audio-visual,literacy, popular fiction and non-fiction,electronic product research and high use collections for all age groups. ' OBJECTIVES Continue to expand and improve the collections. In addition to maintaining a level of acquisitions for all collections,review and update certain subject areas annually. Increase the acquisition of books on tape and other non-print media to meet public demand. Display and visual presentation of materials that will market collections and improve the circulation of all materials. Maintain,but consistently evaluate and improve,the provision of traditional public library services. FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. X-5 5100 Cary Memorial Library-Mission Statement, Goals & Objectives, Performance Measures The Cary Memorial Library wishes to continue to have asuperior performing workforce: GOAL: knowledgeable,well trained,helpful,friendly, and committed to the mission, goals and objectives of the library. OBJECTIVES Ensure that training needs are fully met and that training is continually improved and expanded. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of training opportunities provided Workload 125 156 109 109 109 Number of staff attending training sessions Workload 35 55 40 40 40 Percent of training sessions rated as good or Outcome 85% 95% 95% 95% 95% better Expand orientation programs,technology training and cross-departmental training. Ensure that staffing allocation and patterns are equitable and are sufficient to meet workload demands,the physical size of two facilities and the hours of operation for both libraries. Continue to pursue the professional growth and development of the professional staff and Para- ► professional staff. GOAD The Cary Memorial Library will incorporate skate of the art technologies to achieve library goals and provide fast efficient delivery of library services to the public. OBJECTIVES Ensure that the library's network(N4LN)cataloging, circulation and information systems are fast, efficient, accurate and easy to use. Study the use of technology to enhance library access by people with disabilities. Implement systems in the new building. Provide better, faster internet access to all service points. *Decrease in the number of publications is a result of them now being available on-line. FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. X-6 Subprogram: Cary Memorial Library Element: 5110 Library General Services Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Library's General Services is the Administrative Office and Bibliographic Services Department. The Administrative staff is comprised of the Library Director,Assistant Director, and Office Manager/Executive Secretary. The Library Director is hired by the Board of Library Trustees and is in charge of the day-to-day operations of the library and reports monthly to the Trustees. The office provides administrative support for the Trustees and the department. The Assistant Director is responsible for personnel, collection development for the adult collection, and oversight of the technical services department. The Technical Services staff is responsible for the acquisition, cataloging,mending, and processing of all library material for the main and branch library. The Technical Services staff works with all of the departments to maintain the collections and they are regularly assigned to public service desks in all departments and the branch library. HIGHLIGHTS • The new building on Massachusetts Avenue was opened to the public on April 20,2005. • On November 18, 2004, a Dedication Ceremony was held at the Main Library. BUDGET ISSUES • The FY05 budget will be the first year of operation at the new library.While the library is designed to be energy efficient,the increase in square footage has meant an increase in utility costs. Halfway through FY05,the library has spent 100%of its utilities budget. This can be attributed to the fact that we could not accurately predict the cost to heat the new building before moving into it, an extremely cold winter, and the rising cost of heat. We are asking for an increase in this line item for FY06,but expect that we will fall short again next year. • The loss of positions in the Technical Services Department had resulted in delays in processing and cataloging of library materials. These positions were not restored with the override. STAFFING: 1 Library Director 1 Assistant Library Director 1 Library Associate—Technical Services 1 Office Manager/Executive Secretary 1 Library Technicians—Technical Services FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $271,339 $252,681 $278,289 $278,289 $278,289 Benefits 0 0 Expenses 179,934 223,489 250,660 250,660 250,660 Town Funded Expenses $451,273 $476,170 $528,949 $528,949 $528,949 General Fund $504,128 $476,170 $528,949 $528,949 $528,949 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $504,128 $476,170 $528,949 $528,949 $528,949 X-7 Subprogram: Cary Memorial Library Element: 5120 Adult Library Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Adult Services Department is comprised of the circulation,reference,and technology departments.The Adult Services Department maintains a collection of over 221,649 items in various formats,including books,magazines,newspapers,pamphlets,books on tape, CD's,DVD's,microfilm/fiche,and electronic databases.As a member of the Minuteman Library Network,library users have access to over 5.8 million items located in 36 public and 4 academic libraries and other Massachusetts library networks. The Reference Department provides information in all types of formats and it trains library users in the use of a variety of search strategies. Reference librarians assume other areas of responsibilities:interlibrary loan and government documents,local history and genealogy,magazines,young adult,and collection development for the department. The Technology Department is responsible for implementing the library's technology plan and the purchase,installation,and maintenance of all equipment including assistive technology.The staff also schedules library staff training for new programs and software and they oversee the library's web site. HIGHLIGHTS • In FY2004,the Adult Dept.circulated 389,200 items and 19,664 residents of Lexington have library cards. • The Library provided 7,004 interlibrary loans to other libraries and received 24,497 items from other libraries. • 8,134"hits"were received on the library web site in 2004. • From April to December 2004,the library's wireless network had 117 login per week. • The Library Web Team completed and mounted Event Keeper. Event Keeper is an online calendar that highlights library and community programs utilizing the Meeting Room. • The Reference Department adopted CybraryN. This program manages the library's print stations and Internet sign-up. • Together with the Lexington Historical Society,the Town Clerk of Lexington and the National Heritage Museum,the Cary Library participated in a grant funded by the Massachusetts Historical Records Advisory Board. In December of 2004,the group published their final project report. The project was tifled`The Revolution and Beyond: Documenting Lexington's Heritage." • The Young Adult Department has been very successful in offering two programs for teens. Club Otaku looks at two popular media formats;manga,or Japanese print comics,and anime,or Japanese animation. The aim of the club is to create a forum to discuss these increasingly popular formats,as well as to encourage discussion about the sequential art format,cultural variations,mythology and history represented in these media. The Teen Advisory Board is open to Lexington residents in grades 6-12. Participants meet to plan events,express their views on library services and activities,meet other interested teens,enjoy food and drinks and receive community service credit. The Teen Advisory Board held a successful Halloween costume party in October,and also participated in the American Library Association's Teen Read Week. BUDGET ISSUES • Sunday hours have been restored at the new library. • The restoration of two part-time Library Technician positions is necessary in order for the library to keep up with the growing circulation levels and patron needs since the opening of the new building. STAFFING 1 Head of Reference Services 1 Circulation Supervisor 2 Part-Time Student pages 3 Reference Librarians 1 Library Associate 4 Permanent Part-Time Adult Pages 1 Head of Technology 7 Library Technicians 6 Permanent Part-Time Librarians 1 Librarian-Technology 6 Permanent Part-Time Library Technicians FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $691,849 $829,346 $876,538 $876,538 $876,538 Benefits 0 0 Expenses 22,825 7,755 7,755 7,755 7,755 Town Funded Expenses $714,674 $837,101 $884,293 $884,293 $884,293 General Fund $614,132 $837,101 $884,293 $884,293 $884,293 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $614,132 $837,101 $884,293 $884,293 $884,293 X-8 Subprogram: Cary Memorial Library Element: 5130 Children's Library Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Children's Library is a vital and active department serving children from birth through age 12. The collection contains 74,990 items including books, audiocassettes, CD-ROMs,videocassettes and magazines. A reference collection and a Parent/Teacher collection are a well-used part of the collection. HIGHLIGHTS • The children's room staff promoted the summer reading program, "Explore Other Worlds @ Your Library"with the help of the Lexington elementary school librarians,to all 2,991 children and teachers at the six Lexington public elementary schools. and the annual Cary Library/Lexington Public Schools' cooperative Summer Reading List was distributed to every child in the Lexington public elementary and middle schools. • 1,535 children participated in the summer reading program and read for a total of 20,400 hours. • 11,115 children and parents attended 179 children's programs in 2004. • The Library's third annual "Truck Day,"was held in July in cooperation with the Department of Public Works,Fire Department,LEXPRESS, and Police Department. It was attended by 319 children and their parents. • The CaryKids Book Club for children in grades 4-6 continues to be very popular, as are the preschool story time, sing- along,movie, and craft programs. BUDGET ISSUES: • In FY04,the children's materials budget was reduced from $42,280 to$38,487, and has remained there. As a result, fewer materials are available to meet the general demand or support the school curriculum. STAFFING 1 Head of Children's Services 2 Library Technicians 1 Librarian 2 Permanent Part-Time Librarians 1 Library Associate 1 Permanent Part-Time Library Technician FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 245,517 $ 256,363 $ 269,667 $ 269,667 $ 269,667 Benefits $ - $ - $ - $ - $ - Expenses $ 35,480 $ 36,000 $ 36,000 $ 36,000 $ 36,000 Town Funded Expenses S 280,997 S 292,363 S 305,667 S 305,667 S 305,667 General Fund $ 279,142 $ 292,363 $ 305,667 $ 305,667 $ 305,667 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 279,142 S 292,363 S 305,667 S 305,667 S 305,667 X-9 Subprogram: Cary Memorial Library Element: 5140 Branch Library Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES The East Lexington Branch Library is located at 735 Massachusetts Avenue in the historic"Stone"Building in East Lexington. The branch provides a recreational reading collection of approximately 10,000 items for children and adults. In coordination with the main library,the branch offers children's programs and limited reference services including Internet access. The branch is open Monday—Thursday for a total of 25 hours a week. HIGHLIGHTS • 10 children participated in the summer reading program, "Explore Other Worlds @ Your Library." • A new children's knitting program has begun at the East Branch Library. • The East Branch Book Club continues to be met with pleasure from those who participate. BUDGET ISSUES • Library staff from the main library continued to cover the additional hours of service at the branch library. • The East Lexington Branch is one of the town's most historic buildings. It was placed on the National Register of Historic Places in 1976. The community must discuss a capital program to address ADA, structural issues, and mechanical issues that have developed for this valuable asset of the town. • In FY04,the branch library materials budget was reduced from $8,240 to$3,793. The branch library has had to rely on the main library's collection to supplement the branch collection. These figures have not been restored. • When staffing levels at the main library are inadequate,the branch library is closed and staff are moved to the main library. STAFFING 1 Full-Time Library Technician 1 Permanent Part-Time Branch Librarian 1 Permanent Part-Time Library Technician FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $80,774 $61,923 $62,715 $62,715 $62,715 Benefits 0 0 0 0 0 Expenses 9,284 9,615 10,338 10,338 10,338 Town Funded Expenses $90,058 $71,538 $73,053 $73,053 $73,053 General Fund $80,782 $71,538 $73,053 $73,053 $73,053 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $80,782 $71,538 $73,053 $73,053 $73,053 X-10 Program: Culture and Recreation Subprogram: 5200 Recreation Town of Lexington FY 2006 Program Budget The Lexington Recreation Department offers a wide variety of leisure and recreational opportunities for individuals of all ages and abilities. Recreation Program Areas include: Summer Camp,Preschool Camp, Sports Clinics,Tennis,Aquatics,Skiing,Adult Programs, Youth Programs,Preschool Programs,Serdor Programs,Youth Leagues,Adult Leagues,and Drop-in Gym. Under each program area, Recreation offers a variety of programs. Recreation programs have operated as an Enterprise Fund since 1991;recreation programs are self-supported by setting user fees to cover all expenses. The Recreation Director,through the Recreation Committee,set fees with the approval of the Board of Selectmen. The Recreation operating budget supports staff who manage and deliver recreation programs along with the supplies needed to operate those programs. Surplus revenue generated through the Recreation Enterprise(Recreation and Pine Meadows Golf Club)helps fund Capital Improvement Projects and financially supports some services provided to Recreation by the Department of Public Works,Division of Public Grounds. In addition to indirect payments to Public Works,the Recreation Enterprise Fund contributes$100,000 annually towards the Lincoln Park Debt and$22,000 to General Government for employee benefits. In 1997,the fiscal policies regarding the Recreation Enterprise Fund were reviewed and evaluated. An in lieu of tax payment and a large indirect appropriation to support Public Works were compromising the financial integrity of the Recreation Enterprise Fund. Unless a policy change was made,the Fund would show a deficit. As a result,the Board of Selectmen proposed,and Town Meeting approved, the elimination of the in lieu of tax payment that was charged against the Recreation Enterprise Fund. In addition,the indirect appropriations that supported the field maintenance efforts of Public Works were reduced and the Recreation Enterprise Fund capital investment was limited to those facilities that support revenue producing programs. All other Recreation related capital investments such as neighborhood playgrounds and playing fields would compete for tax levy funding. Recreation staff plan,schedule and coordinate recreation activities and special events using facilities such as: Schools,Playgrounds, Tennis and Basketball Courts,Playing Fields,the Pool Complex,the Old Reservoir,Pine Meadows Golf Club,the Jack Eddison Memorial Bikeway,Teresa&Roberta Lee Fitness-Nature Path and other Hiking/Natme Trails. Program descriptions and registration information are mailed to all residents seasonally. See the Recreation DepartmentMission Statement, Goals and Objectives on the nextpage. Revenues Attributable to Subprogram 5200 FY2004 Personnel Actual Recreation Enterprise Fund $ 1,565,079 Full-Time 5 Total Revenue Collections for FY 2004 S 1,565,079 Part-Time 0 Total 5 Elements within Subprogram 5200 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 5210 Recreation $ 749,566 $ 844,632 $ 896,660 $ 896,660 $ 896,660 Total 5220 Pine Meadows Golf Course $ 497,107 $ 572,723 $ 584,597 $ 584,597 $ 584,597 Total all Elements S 1,246,673 S 1,417,355 S 1,481,257 S 1,481,257 S 1,481,257 Subprogram 5200 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ 461,607 $ 517,795 $ 534,828 $ 534,828 $ 534,828 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 461,607 $ 517,795 $ 534,828 $ 534,828 $ 534,828 52110 Contractual Services $ 603,701 $ 630,723 $ 655,845 $ 655,845 $ 655,845 52200 Utilities $ 46,463 $ 53,437 $ 55,587 $ 55,587 $ 55,587 54100 Supplies and Materials $ 78,570 $ 138,400 $ 139,000 $ 139,000 $ 139,000 58600 Depreciation $ 56,331 $ 77,000 $ 95,997 $ 95,997 $ 95,997 Total Expenses $ 785,066 $ 899,560 $ 946,429 $ 946,429 $ 946,429 Total 5200 Recreation Expenditures S 1,246,673 S 1,417,355 S 1,481,257 S 1,481,257 S 1,481,257 Appropriated Resources General Fund $ - $ - $ - $ - $ - Enterprise Funds $ - $ - $ - $ - $ - Recreation Enterprise Funds $ 1,327,272 $ 1,417,355 $ 1,481,257 $ 1,481,257 $ 1,481,257 Directed Funds $ - $ - $ - $ - $ - 00 Total 52 Recreation Resources S 1,327,272 S 1,417,355 S 1,481,257 S 1,481,257 S 1,481,257 X-11 5200 Recreation - Mission Statement, Goals &Objectives, Performance Measures MISSION STATEMENT: Lexington Recreation strives to provide affordable,quality recreation programs meeting the needs of the community. We are committed to providing quality recreational services that are educational,fun and rewarding. The Recreation Department promotes participation by all Lexington citizens in diverse,interesting and high quality recreational and leisure opportunities in safe,accessible and well-maintained Park and Recreation facilities. GOAL:'. Continue to operate as an enterprise fund and be self-supporting. OBJECTIVES Use'state-of-the-art'technology for program planning and to track revenue and expenses. '® Educate everyone we work with and do business with that we operate as an enterprise. Explore means for controlling costs and expanding sources of revenue. QD Develop strategic capital improvement plan. Increase the number of volunteer hours used to support the recreation programs. 49D To have 100%cost recovery for all of the recreational programs provided. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of volunteers Workload 341 382 305 311 320 Number of volunteer hours Workload 5,197 5,108 6,700 4,812 5,000 Number of recreation programs run Workload 298 349 389 380 380 Number of recreation participants Workload 124,140 113,497 104,003 106,983 107,000 Average cost per recreation participant served Efficiency $5.92 $6.57 7.99* 7.73* 7.75* Percent of programs with full recovery cost Outcome 99% 99% 99% 99% 100% *average cost does not include Lincoln Park Debt,depreciation,or indirect transfers. GOAL Provide a broad range of quality Recreation and Leisure programs. OBJECTIVE Improve recruitment and retention of instructors and seasonal employees. Develop a plan to support expanded collaboration with other Town departments. Plan and develop a recreation community center. '® Provide necessary resources to achieve this goal(supplies,equipment,space). Enhance the orientation and training programs for all Recreation employees. Supervise and coach seasonal employees. Provide for continual enhancement and updating of program services. To have 95%of registered recreation participants rate the quality of recreation programs as good or better. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of Golf and Recreation participants Workload 170,324 152,392 142,695 144,690 150,000 Percent of Recreation participants rating the programs as good or better Outcome 92.8% 97.6% 92.9% 98.6% 100% To have at least 95% of the programs offered have sufficient registration to be provided. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Total number of Recreation programs offered Workload 312 356 397 399 380 Total number of Recreation programs provided Workload 298 349 389 380 376 Percent of offered programs provided Outcome 95% 98% 98% 95% 99% FY2006 statistics indicate projected goals for the upcoming yea. X-12 5200 Recreation - Mission Statement, Goals &Objectives, Performance Measures GOAL:Provide safe,accessible,and well-maintained park and recreational facilities. OBJECTIVE Develop 'Resource Guide"with information about resources at each park. Provide accessable recreation facilities. '® Perform formal safety checks at each location on a monthly basis and informally on a weekly basis. Continue to update and implement the capital improvement plan. Meet with the Superintendent of Public Grounds weekly to review Park and Recreation facilities. Provide adequate outdoor recreation facilities. QD Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of Aquatics hours of operations Workload 1,519 1,545 1,548 1,599 1,600 Percent satisfaction with Aquatics facilities Outcome 95°/ 96% To have 95%of participants rate field and tennis scheduling and support as good or better. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of permitted hours of tennis use Workload 7,734 12,202 12,473 12,920 13,000 Percent satisfaction with field and tennis permit Outcome 95% 95% 95% 98% 98% support. To have 90%of participants rate field size and conditions as good or better. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of permitted hours on athletic fields Workload 42,200 42,406 43,185 39,262 44,000 Percent satisfaction with field size and Outcome 66% 67% 80% 98% 98% conditions To have 95%of participants of golfers rate Pine Meadows Course as good or better. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of golf rounds played Workload 46,183 38,895 38,692 37,707 40,000 Percent of golfers at Pine Meadows rating the Outcome - 100% 100% 100% 100% course as good or better FY2006 statistics indicate projected goals for the upcoming yea. X-13 Subprogram: Recreation Element: 5210 Recreation Activities Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Recreation offers a wide variety of recreational and leisure opportunities for individuals of all ages and abilities. More than 106,983 people participated in recreation programs in FY 2005. The Department has responded to the demand for youth activities during the school year by offering additional programs. A sample of recreation programs includes:Preschool- Sports&Games,Arts&Crafts, Soccer and Basketball Clinics, and Summer Camps, Youth/Teen—Archery,Basketball, Soccer,Chess,Fishing, Junior Golf League, Theater, Scrabble,after School Sports, Skiing&Snowboarding, Summer Camps& Sports Clinics, Tennis Lessons and Red Cross Swim Lessons,Adult-Ballroom Dance,Indoor Soccer,Basketball and Volleyball,Morning Soccer Clinics and Games, Golf,Aerobics, Tennis Lessons,Basketball&Softball Leagues, Kayaking,Downhill Skiing and Snowboarding,Yoga &Online Education Classes. The athletic playing fields continue to be in great demand due to an increase in youth and adult leagues,which include: Soccer,Lacrosse,Baseball, Softball, Volleyball,Flag Football and Ultimate Frisbee. Again this year,we continue have more demand than available space. HIGHLIGHTS: • Lexington Recreation is certified as a National Youth Sports Coaches Association Certification facility. • 97,327 individuals participated in the summer aquatics program. • The Recreation Scholarship Program provided financial assistance to 25 families. • The Recreation Youth Basketball League&Clinic enrolled 356 children in grades 2-6. • The Recreation Fall Soccer program enrolled 842 children in grades K-4. • The Recreation Junior Golf League @ Pine Meadows Golf Club continues to be successful. • The"Learn to Fish"program continues to be successful in partnership with the State Division of Wildlife. • Ski& Snowboarding program continues to be successful with 319 participants. • The Recreation Department had 311 individuals volunteering over 4,800 hours last year. • A tot lot for ages 2-5 was completed at the Kinneen's Playground through a capital appropriation. • More than 50 different organizations(including the schools)were issued field permits,with over 39,200 reservation hours. • The Lincoln Park In-fill Synthetic Turf Fields were permitted for 4,933 hours for Fiscal Year 2005 BUDGET ISSUES: • Limited space in schools continues to be an obstacle/barrier to providing services. • Loss of athletic fields with the renovations/elementary school construction. Three soccer fields have been lost permanently at Harrington, and there is a temporary loss of 2 little league/softball fields at Fiske during the reconstruction. • Loss of the athletic field-lining program continues to impact field permitting process,youth, adult league and clinic fees. • Governmental Accounting Standard Board Statement 34, GASB 34,is requiring the Recreation Enterprise Fund to show depreciation for fixed assets. STAFFING: 1 Recreation Director 1 Municipal Clerk 1 Assistant Director 1 Administrative Assistant 175 (+/-)part-time seasonal employees 1 Recreation Supervisor FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $461,607 $517,795 $534,828 $534,828 $534,828 Benefits 0 0 0 0 0 Expenses 287,958 326,837 361,832 361,832 361,832 Town Funded Expenses $749,565 $844,632 $896,660 $896,660 $896,660 General Fund $0 $0 $0 $0 $0 Enterprise Funds 831,549 844,632 896,660 896,660 896,660 Directed Funding 0 0 0 0 0 Appropriated Resources $831,549 $844,632 $896,660 $896,660 $896,660 X-15 Subprogram: Recreation Element: 5220 Pine Meadows Golf Course Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Town contracts with a professional golf management and maintenance company to oversee the operations at the Pine Meadows Golf Course. The budget and management contract is administered by the Recreation Director. The Recreation Director works in partnership with the Superintendent of Public Grounds to facilitate day-to-day operations and market the golf course. The Recreation Director works closely with the Recreation Committee in setting policy and fees,and overseeing the contract. A full-time professional golf superintendent maintains the course and a golf professional provides a full scope of programs, including lessons,youth clinics,golf leagues and a snackbar. HIGHLIGHTS: • New England Golf Corporation(NEGC)is in their fourth contract cycle with the Town of Lexington. The current contract expires on December 31, 2007 with an option to extend for two one year periods. NEGC has managed the facility since 1996 and has made significant improvements partnering with the Recreation Department and the Public Works Department. • In FY2005,349 people played in 15 adult golf leagues and 1 Jr. golf league. (A-332, Jr-17) • In FY2005,37,707 rounds of golf were played at Pine Meadows. • The Lexington High School Golf Team played 297 rounds of golf at no charge. • The Minuteman Regional Technology School Golf Team played 178 rounds of golf. • The Minuteman Regional Tech School Horticulture Program students volunteer and complete mutually agreed upon projects. The projects include:planting of trees, shrubs and plants in the parking lot and around the course. • The summer Junior Golf League co-sponsored by the Lexington Recreation Department and NEGC continues to be successful. • The Forestry Division staff removed two dead trees and pruned trees to contribute to shot value, increase light and air circulation to greens and tees, and eliminate hazards. • The Town rebuilt a post and trail fence on the right side of the 81h green. • The management company continues to address the drainage issues on the 1" 2"d and 4 h fairways. • NEGC painted the interior and exterior of the clubhouse and installed new carpeting. The exterior security doors were replaced. • Repairs to the pump house include: VFD controller was replaced due to failure and the discharge line was replaced. • A new Tee mower was purchased. BUDGET ISSUES: • A variety of special projects have been identified, including cleaning the upper pond, adding additional landscaping & tree plantings designed to improve course infrastructure and playability. • Extensive cracks in the upper pond-retaining wall have caused the wall to leak water at a rate of 10 gallons per minute. An engineer's report confirms that the retaining wall needs to be replaced. • Increased standing water and a possible change in the water table are affecting the playability on the 1" 2°d and 4 h fairways. A hydrology is being conducted with money appropriated from Town Meeting in 2005 • Governmental Accounting Standard Board Statement 34, GASB 34,is requiring the Recreation Enterprise Fund to show depreciation for fixed assets. This expense shows in the FY05 budget. STAFFING:None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 497,107 572,723 584,597 584,597 584,597 Town Funded Expenses $497,107 $572,723 $584,597 $584,597 $584,597 General Fund $0 $0 $0 $0 $0 Enterprise Funds 495,723 572,723 584,597 584,597 584,597 Directed Funding 0 0 0 0 0 Appropriated Resources $495,723 $572,723 $584,597 $584,597 $584,597 X-16 Section XI : Social Services Program 6000 Council on Aging Social Services Program: 6000 Social Services Town of Lexington FY 2006 Program Budget The Social Services Department provides services and support for Lexington's seniors,youth,veterans,disabled, and their families. Subprograms within FY2004 FY2005 FY 2006 FY 2006 FY 2006 Program 6000 Expended Appropriated Dept Request Recommended Appropriated 6100 Council on Aging $ 256,060 $ 214,036 $ 410,028 $ 410,028 $ 410,028 6200 Social Services $ 105,998 $ 183,646 $ 148,135 $ 148,135 $ 148,135 Program Totals Compensation $ 168,709 $ 207,463 $ 319,733 $ 319,733 $ 319,733 Benefits $ - $ - $ - $ - $ - Expenses $ 193,349 $ 190,219 $ 238,430 $ 238,430 $ 238,430 Town Funded Expenses S 362,058 S 397,682 S 558,163 S 558,163 S 558,163 General Fund $ 370,420 $ 397,682 $ 551,163 $ 551,163 $ 551,163 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ 7,000 $ 7,000 $ 7,000 Appropriated Resources S 370,420 S 397,682 S 558,163 S 558,163 S 558,163 XI-1 4DProgram 6000 - Social Services Social Services Director Council on Aging Social Services *Adult Day Care * Elder Services *Social Services Youth Services Director Office Manager Nurse Coordinator Coordinator *Assistant Day Care P-T Municipal Veterans' Agent Coordinator Clerk *P-T Day Care] *Indicates positions that are funded through fee-for-service or grant revenue (the Outreach Social Worker is 1/2 funded by a grant and the Intake COA Social Worker portion of the Social Services Position is funded by a grant). FY 2006 Appropriated Budget XI-2 May 2, 2005 Program: Social Services Subprogram: 6100 Council on Aging Town of Lexington FY 2006 Program Budget The Social Services Department is host to Lexington's services and program to benefit seniors and their families Activities for citizens 60 years of age and older and the disabled,are found at the Lexington Senior Center, 1475 Massachusetts Avenue. Services include: • Classes and Shared Interest Programs. These include volunteer led shared interest groups,fee-for-service classes, exercise sessions and games,political forums, and sessions with experts in areas like the arts and financial interests. • Health and Wellness. Professionals in the fields of health hold appointments and information sessions. On site at the Senior Center,screenings include blood pressure,vision, and hearing, as well as podiatry services. • Travel.Day and overnight trips to places of interest in the Boston area and throughout New England • Senior Center Library. Run by volunteers,books,videos, audio book tapes and puzzles are available to borrow, along with used books to purchase. A selection of used books is also sold through the Library. • Windowpane Shop. Senior Center thrift shop open four days per week, staffed and managed by volunteers. • Elmer Bull Fix-It-Shop. Senior volunteers repair household items for the community. • Crisis Intervention. Needs assessment, service coordination, and information referral. • Support Groups. Group support for caregivers,bereaved spouses,Parkinson's sufferers and their families, and prostate cancer support. A support group for recent Asian immigrants is also held twice a month. • Senior Health Monitor Program.In home health assessment, care referrals and blood pressure screenings. • Adult Day Care Program. Provides supervised, structured program for seniors who would otherwise be isolated and alone during the day,or perhaps require institutional care. The program also provides respite for care-giving families. • Nutrition/Meals on Wheels. In collaboration with Minuteman Senior Services,this program offers a daily lunch at the Senior Center and daily meal delivery to individuals who are unable to shop and/or cook for themselves. Special event luncheons are held regularly at the Senior Center and off site locations. • Senior Tax Work Off Program. Seniors work for town and school departments in exchange for tax abatements. • AARP Income Tax Assistance. Offered by trained volunteers during February,March and April. • Medical Insurance Counseling. Offered by professionally trained Service Health Information Needs of the Elderly (SHINE)counselors. Weekly appointments are scheduled with these volunteers. • Fuel Assistance. Assistance filing applications for those with limited incomes is available November through April. • Friend to Friend.A program that offers friendly visits and assistance with shopping for homebound seniors. See the Social Services Financial Information,Mission Statement, Goals and Objectives on the nextpage. XI-3 Program: Social Services Subprogram: 6100 Council on Aging Town of Lexington FY 2006 Program Budget FINANCIAL INFORMATION Revenues Attributable to Subprogram 6100 FY2004 Personnel Actual N/A $ Full-Time 4 Total Revenue Collections for FY 2004 S - Part-Time 3 *Social Services recieves Mars State Formula grant which offsets cost ofElement 6210&6230. Total 7 Adult Day Care revenue can be found under Special Revenue on pages III-9 through III-II. Only revenues attributable for programs which were in the budget are shown above. Elements within Subprogram 6100 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 6110 COA Administration&Outreach $ 175,777 $ 165,111 $ 182,991 $ 182,991 $ 182,991 Total 6120 COA Nutrition $ 3,288 $ 5,125 $ 5,125 $ 5,125 $ 5,125 Total 6130 COA Community Programs $ 30,316 $ 13,800 $ 13,800 $ 13,800 $ 13,800 Total 6140 Adult Day Care $ 46,679 $ 30,000 $ 208,112 $ 208,112 $ 208,112 Total all Elements S 256,060 S 214,036 S 410,028 S 410,028 S 410,028 Subprogram 6100 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ 139,806 $ 132,372 $ 215,392 $ 215,392 $ 215,392 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 139,806 $ 132,372 $ 215,392 $ 215,392 $ 215,392 52110 Contractual Services $ 112,888 $ 85,288 $ 121,631 $ 121,631 $ 121,631 52200 Utilities $ 32,885 $ 30,247 $ 37,549 $ 37,549 $ 37,549 54100 Supplies and Materials $ 31,065 $ 36,464 $ 35,456 $ 35,456 $ 35,456 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 176,838 $ 151,999 $ 194,636 $ 194,636 $ 194,636 Total 6100 COA Expenditures S 316,644 S 284,371 S 410,028 S 410,028 S 410,028 Appropriated Resources General Fund $ 316,644 $ 284,371 $ 403,028 $ 403,028 $ 410,028 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ Transportation Grant(Adult Day Care) $ - $ - $ 7,000 $ 7,000 $ - Total 6100 COA Resources S 316,644 S 284,371 S 410,028 S 410,028 S 410,028 XI-4 6100/6200 Social Services - Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: The Lexington Social Services Department works to ensure the provision of core social services, including direct services, promoting health and well being,advocacy, financial support, educational and support programs, cultural outreach,and recreational programs for residents of all ages and backgrounds. In collaboration with other Town and school departments, community groups, and government agencies,the Lexington Social Services Department is committed to providing leadership in identifying unmet needs and working to provide appropriate programs and services. We are dedicated to the delivery of services in a professional manner that respects the dignity of all individuals we serve. GOAL` Continue to provide recreational,educational, and health and wellness programming for Lexington's seniors,recognizing the importance of mental and physical activitiy in maintaining a healthy quality of life. OBJECTIVES Senior Center programming includes music,dance, art, art history lectures, literature discussion, financial,medical and government education,day and overnight travel. Promote and provide exercise programs addressing issues regarding the physical impact of aging. Provide health education and screenings to Lexington's Seniors to improve early detection of life threatening illnesses and situations. cm Address mental health issues of Lexington's Senior citizens who,through the aging process, are likely to suffer from these problems and unlikely to seek assistance. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of sessions of classes held at Senior Workload 1,757 1,700 1,700 1,452 1,597 Center Number of participant visits Efficiency 18,841 19,000 19,000 20,376 21,394 Percent of participants rating the educational Outcome NA 98% 98% 98% NA programs as good or better GOAL: Further develop and professionalize volunteerism for Lexington seniors. Provide opportunities for seniors to have significant volunteer roles at the Senior Center. QD Provide opportunities for volunteers of all ages to provide meaningful service to those in need. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of senior volunteers Workload 127 150 175 175 185 Number of volunteer hours Workload 17,316 20, 000 15,620 16,446 17,390 Average hours per volunteer Efficiency 136 140 89 94 94 FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. XI-5 6100/6200 Social Services - Mission Statement, Goals & Objectives, Performance Measures GOAL: Provide''seniors with assistance and/or information to support their independence,with the goal''.' that they stay in their homes as long as possible. OBJECTIVES Provide a structured supervised day program for seniors who need assistance in living independently or respite for caregivers. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Staff ratio to participant Workload 8.5 to 1 8.5 to 1 8.5 to 1 7 to 1 7 to 1 Cost to participant Efficiency $34 $35 $37 $40 * TDB Percent of participants rating the program as good or better. Outcome 100%(+) 100% 100% 100% 100% *$47 for out of town clients Provide a Senior Health Monitor Program. Provide nutritional assistance in conjunction with Minuteman Senior Services,Meals-on-Wheels and the congregate meals at the Senior Center. Provide a daily telephone check in. Provide assistance to Seniors in finding them help in their homes. Provide a comprehensive assessment of each case and make appropriate service referrals. Provide emergency financial assistance. Provide a property tax work off program. GOAL: In collaboration with Lexington's public and private schools,the Lexington Police Department and other community organizations,develop a continuum of support and intervention services for youth and their families. OBJECTIVE Creation of a Youth and Family Services Coordinator, dedicated to youth and family intervention, case management and coordination of services for youth. Development of a Youth Services Council. Conduct outreach to community based youth and family services providers and develop roster of therapists Advocate for youth and family services and involvement in community activities. Forge connections among youth and other community members: collaborating with school and faith-based youth workers to develop meaningful community service opportunities for youth. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 * FY2006 Number of counseling and prevention hours Workload 1,394 1,400 0 NA NA Cost per youth client assisted Efficiency $53 $53 $0 $0 $0 Percent of participants meeting counseling goals Outcome 89% 90% 0% NA NA GOAL': Assist developmental disabled citizens with finding employment and living self-sufficient lives. OBJECTIVE With the continuation of funding to CMARC,provide assistance to mentally challenged adults with finding employment. FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. XI-6 Subprogram: Council on Aging Element: 6110 COA Administration& Outreach Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The administrative staff provides oversight of the Senior Center and establishes innovative programs and activities for seniors. The staff supports and advocates for elders and other clients of the Social Service Department. In addition,the staff provides supplies, facility oversight and office and administrative support for all social service programming for citizens of every age. Activities at the Senior Center are supported by the Council on Aging Board,whose members are appointed by the Town Manager, and the Friends of the Council on Aging, a group that raises funds and provides other support to the organization. Volunteers are key to the functioning of the Senior Center providing office support and reception desk services. Volunteers run the fix-it shop and repair mechanical and electrical problems for all community members. Volunteers also operate the Center's own professionally catalogued library which accommodates more than 2,000 volumes,magazines,jigsaw puzzles, medical information, over 180 videotapes, and 200 large print books. Groups of seniors come together monthly to sort and collate the over 4000 newsletters sent out. Additionally,high school students often fulfill their community service requirements at the Senior Center. The Council on Aging newsletter is published monthly, and all citizens 60 and older are on the mailing list. HIGHLIGHTS: • The annual satisfaction survey found 90%of people ranking programs as good or excellent.Facility limitations continue to be a major issue for those that attend and those that wish to attend the center. • Participation in the Senior Tax Work Program has increased,with departments across the organization utilizing the expertise of participating seniors. • Goals and objectives,both long and short term, are being worked on collaboratively by the Council on Aging,the Friends of the Council on Aging and Senior Center management. The success of this collaboration has been seen with increased participation in Senior Center programming. BUDGET ISSUES: • The Council on Aging executed a thorough survey,mailing to all residents age 50 and older. The survey was created to assess the needs and desires of Lexington's seniors to help plan for a new Senior Center. Compilation is complete, and analysis of data is underway. The Council on Aging used a portion of funding previously allocated for preliminary studies of a new Senior Center facility for this study. STAFFING: 1 Director of Social Services 1 Administrative Assistant FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 88,733 $ 97,774 $ 111,592 $ 111,592 $ 111,592 Benefits $ - $ - $ - $ - $ - Expenses $ 87,044 $ 67,337 $ 71,399 $ 71,399 $ 71,399 Town Funded Expenses S 175,777 S 165,111 S 182,991 S 182,991 S 182,991 General Fund $ 160,250 $ 165,111 $ 182,991 $ 182,991 $ 182,991 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 160,250 S 165,111 S 182,991 S 182,991 S 182,991 XI-7 Subprogram: Council on Aging Element: 6120 COA Nutrition Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: A Minuteman Senior Services staff person,with support from Town employees,manages the nutrition programs at the Senior Center:both the congregate meals and meals-on-wheels. The congregate meal program provides an opportunity for seniors to gather informally five days per week at noon to enjoy a hot and healthy lunch while developing a sense of community. An average of 25 seniors participate each day. Approximately 95%of participating seniors contribute to the cost of the meal. Volunteers bring home delivered meals to eligible Lexington residents primarily in the Meals-On-Wheels program. Both of these programs are federally funded with participants requested to make at$2.00 donation. HIGHLIGHTS: In FY04: • 4,643 Congregate Meals were served at the Senior Center. • The Meals on Wheels Program supplied 20,531 meals to 180 different clients • Special event luncheons throughout the year were well attended,recognizing holidays,volunteers contributions, and seasonal celebrations. Friends of the Council on Aging provided supplementary funding for many of these events, allowing seniors to attend at little or no cost. BUDGET ISSUES: None STAFFING: No town staff FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ - $ - $ - $ - $ Benefits $ - $ - $ - $ - $ - Expenses $ 3,288 $ 5,125 $ 5,125 $ 5,125 $ 5,125 Town Funded Expenses S 3,288 S 5,125 S 5,125 S 5,125 S 5,125 General Fund $ 5,125 $ 5,125 $ 5,125 $ 5,125 $ 5,125 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 5,125 S 5,125 S 5,125 S 5,125 S 5,125 XI-8 Subprogram: Council on Aging Element: 6130 COA Community Programs Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: A variety of educational,recreational, social and support groups, classes,trips and other activities are offered to Lexington Seniors. Formal instruction and classes are taught in yoga,muscle strengthening,poetry appreciation, arts and crafts, quilting, and dancing. Lectures are offered on issues such as fitness, art history, current events,housing,health, and financial planning to inform and educate seniors. Groups of citizens meet to discuss current events and books, learn about computers, engage in exercise together,view movies,play bridge, scrabble, and mahjong,sing in a chorus, or play in a band. Many of these activities are led by volunteers and are free to participants. Trips,primarily organized by volunteers, send Lexington Seniors to local concerts,regional museums, casinos, and out of state sites of interest. Programs at the Senior Center are supported by a variety of organizations. The Friends of the Council provides funding for many of the Center's programs. Community organization that regularly make financial contributions that support programming and related supplies include the Lexington Lions and The Lexington Rotary Club. High School students that are members of The Lexington Youth Commission serve lunch at annual events. Lexington Community Education also sponsors daytime adult education classes for seniors held at the Senior Center. HIGHLIGHTS: • In FY04, 1,342 different recreation/socialization opportunities occurred at the Senior Center,resulting in 17,531 visits to the Senior Center. • There were 9,735 visits for exercise and fitness activities. • In FY04: 0 890 hours were spent by up to 15 senior volunteers collating the monthly newsletter mailing 0 950 hours were spent by Fix-it-Shop volunteers repairing various household items o Nearly 2000 hours were donated by 13 individuals serving as Receptionist at the Senior Center BUDGET ISSUES: None STAFFING: 1 Part-time Department Clerk Over 20 Volunteer Program Leaders FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 29,716 $ 12,600 $ 12,600 $ 12,600 $ 12,600 Benefits $ - $ - Expenses $ 600 $ 1,200 $ 1,200 $ 1,200 $ 1,200 Town Funded Expenses S 30,316 S 13,800 S 13,800 S 13,800 S 13,800 General Fund $ 34,311 $ 13,800 $ 13,800 $ 13,800 $ 13,800 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 34,311 S 13,800 S 13,800 S 13,800 S 13,800 XI-9 Subprogram: Council on Aging Element: 6140 Adult Day Care Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Adult Day Program is held at 20 Mill Street on the Lexington/Lincoln border. A fee for service program, it provides stimulating activities for seniors with impaired physical, social, emotional or psychological functions. The Adult Day Program offers a safe, supervised day that includes structured and purposeful activity to maintain and improve cognitive functioning. The Adult Day Program is a resource for family members and caregivers providing respite time from the care giving role. Counseling, information sharing and in-home assessments are provided. The program charges a daily fee for its services,which includes meals. Round trip transportation is also available for an additional fee. HIGHLIGHTS: • In FY04, 60 seniors attended the Adult Day Care program for a total of 3,957 visits. BUDGET ISSUES: • Efficiencies in,and examination of the program budget allowed for a reduction in the FY04 request from $46,033 to $30,000. • The FY 2006 Request represents the full cost of the program. Of the$208,112 requested, $7,000 comes from grants, and $201,112 comes from the general fund($30,000 comes from the tax levy and$171,112 in user generated fees). STAFFING: All positions funded by fee-for-service: 1 Adult Day Care Director 1 Assistant Day Care Coordinator 2 Part-time assistants FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ - $ - $ 91,200 $ 91,200 $ 91,200 Benefits $ - $ - $ - $ - $ - Expenses $ 46,679 $ 30,000 $ 116,912 $ 116,912 $ 116,912 Town Funded Expenses S 46,679 S 30,000 S 208,112 S 208,112 S 208,112 General Fund $ 46,033 $ 30,000 $ 201,112 $ 201,112 $ 208,112 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ 7,000 $ 7,000 $ - Appropriated Resources S 46,033 S 30,000 S 208,112 S 208,112 S 208,112 XI-10 Program: Social Services Subprogram: 6200 Social Services Town of Lexington FY 2006 Program Budget Social Services are provided to Lexington residents by a collaborative effort of professional staff consisting of a Youth Services Coordinator, Social Services Coordinator,Elder Services Nurse and the Veteran's Agent. Services to citizens in need include: • Information,referral and intervention services for citizens • Veterans assistance and financial aid • Emergency financial assistance • Crisis intervention in collaboration with other town departments Two types of emergency funds are available:the Human Service fund for emergencies(assistance less than$500)and the Fund for Lexington,which provides more substantial amounts after an interview with Social Services staff, followed by presentation and approval of the case by the Trustees of the fund. The Commission on Disability, formerly the Enablement Committee, serves in an advisory role to the Town Manager and is also supported by the Social Service Coordinator. The creation of a Youth Services Coordinator allows the town to more effectively coordinate services for youth and families that exist in the community. Funding for services provided by Central Middlesex Association for Retarded Citizens(CMARC)was reinstated in the FY05 budget. For more information,please see the Social Service Mission Statement, Goals and Objectives on pagesXI--5 andX1-6. Revenues Attributable to Subprogram 6200 FY2004 Actual Personnel Mass. State Formula Grant $ 35,732 Full-Time 3 Total Revenue Collections for FY 2004 S 35,732 Part-Time 1 *Social Services recieves Moss State Formula grant which offsets cost ofElement 6210&6230. Total 4 Only revenues attributable for programs which were in the budget are shown above. Elements within Subprogram 6200 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Total 6210 Human&Veterans Services $ 45,414 $ 53,472 $ 57,222 $ 57,222 $ 57,222 Total 6220 Services for Youth $ - $ 45,000 $ 45,411 $ 45,411 $ 45,411 Total 6230 Support Services $ 60,584 $ 70,335 $ 30,663 $ 30,663 $ 30,663 Total 6240 Developmentally Disabled $ - $ 14,839 $ 14,839 $ 14,839 $ 14,839 Total all Elements S 105,998 S 183,646 S 148,135 S 148,135 S 148,135 Subprogram 6200 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Expenditures 51110 Regular Wages $ 28,903 $ 75,091 $ 104,341 $ 104,341 $ 104,341 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 28,903 $ 75,091 $ 104,341 $ 104,341 $ 104,341 52110 Contractual Services $ 16,328 $ 37,259 $ 42,833 $ 42,833 $ 42,833 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ 183 $ 961 $ 961 $ 961 $ 961 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 16,511 $ 38,220 $ 43,794 $ 43,794 $ 43,794 Total 6200 Social Services Expenditures S 45,414 S 113,311 S 148,135 S 148,135 S 148,135 Appropriated Resources General Fund $ 45,414 $ 113,311 $ 148,135 $ 148,135 $ 148,135 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ Total 6200 Social Services Resources S 45,414 S 113,311 S 148,135 S 148,135 $ 148,135 XI-II Subprogram: Social Services Element: 6210 Human Services and Veterans Admin Town of Lexington FY 2006 Program Budget vn@DESCRIPTION OF SERVICES: The Social Services Coordinator is responsible for the planning and coordinating of social service needs for families and seniors in Lexington. Serving primarily as an information and referral resource to the community, assessment,goal setting and guidance toward implementation of goals for groups and individuals is provided. Efforts are directed toward improving the quality of life of Lexington's adult and senior residents in areas of health, safety and mental health. The department provides limited case management. The Town provides financial assistance, including medical benefits and case management/information and referral services, to veterans and their dependents as required by Mass. General Law, Chapter 115. The Veteran's Agent, in conjunction with the Social Service Coordinator, administers these expenditures and assists veterans in applying for other services. Assistance for food, fuel,housing, living expenses,medical bills, and pharmacy expenses is given in response to unexpected crises such as physical disability or unemployment. Long-term living and medical expenses are disbursed for elderly veterans and widows of veterans according to budgets mandated by the state legislature. The Town pays for living expenses according to budgets determined by the state legislature and for medical and dental expenses according to rates set by the Mass.Rate Setting Commission. The Commonwealth later reimburses the Town for 75%of these payments. HIGHLIGHTS: • Families in need were identified by the department and supported through various charities and organization during the holiday season. The numbers of families helped and the number of organizations offering help has grown significantly over the last two year. BUDGET ISSUES: none STAFFING: 1 Social Service Coordinator 1 Veterans Agent(part time) FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 28,903 $ 30,091 $ 33,841 $ 33,841 $ 33,841 Benefits $ - $ - Expenses $ 16,511 $ 23,381 $ 23,381 $ 23,381 $ 23,381 Town Funded Expenses S 45,414 S 53,472 S 57,222 S 57,222 S 57,222 General Fund $ 48,399 $ 53,472 $ 57,222 $ 57,222 $ 57,222 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 48,399 S 53,472 S 57,222 S 57,222 S 57,222 XI-13 Subprogram: Social Services Element: 6220 Services for Youth Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The success of the FY05 override allowed for the creation of a Youth Services Coordinator in the department, dedicated to youth intervention,case management and coordination of services for youth and families. As recommended by the initiating task force,the goal of the position is to develop a continuum of services for youth, building on what is working well, exploiting the strengths in this community, and filling identified gaps in services. To do so requires strong and continued communication and collaboration among the schools,police and social services personnel as well as outreach to community agencies and committees focused on youth and family services. A multi-level approach is now in place, aimed at creating and sustaining community awareness, attention, and funding for a range of services for youth, and includes the following components: • Development of a Youth Services Council • Creation of a youth services clinician position in the Department of Social Services dedicated to youth intervention, case management and coordination of services for youth • Reinstatement of the position of School Resource Officer,with funding jointly shared by the school and police departments. HIGHLIGHTS: • Case management to at-risk youth and families in collaboration with schools,police, and community agencies/services. • Forum for Youth with community private mental health practitioners is underway and ongoing in order to build a clinical network. • Outreach to Lexington's two middle schools in which 104 students participated in snow tubing. • Outreach to all non-public schools in Lexington. STAFFING: 1 Youth Services Coordinator FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ - $ 45,000 $ 45,411 $ 45,411 $ 45,411 Benefits $ - $ - Expenses $ - $ - $ - $ - $ - Town Funded Expenses S - S 45,000 S 45,411 S 45,411 S 45,411 General Fund $ - $ 45,000 $ 45,411 $ 45,411 $ 45,411 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S - S 45,000 S 45,411 S 45,411 S 45,411 XI-14 Subprogram: Social Services Element: 6230 Support Services Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: In-home assessment, crisis intervention,telephone reassurance, and the Senior Health Monitor program are available to Lexington Seniors. The Senior Health monitor team, consisting of the Social Services Nurse,the Social Services Coordinator and the Adult Day Care Director,provide health assessments and appropriate referrals, develop in-home care plans,make regular visits to people in their homes, and provide nursing services as appropriate. Staff also provides and/or coordinates health screenings and educational programming,weekly blood pressure clinics, and podiatry services. These services are available at the Senior Center and Senior Housing locations in the community. Support groups, educational programs, fitness programs,tax preparation assistance, fuel assistance and health insurance counseling are also available at the Senior Center. HIGHLIGHTS: In FY 2004: • Case management and advocacy services provides to 422 residents. • 160 seniors participated in support groups for bereavement,Parkinson's disease,prostate cancer, and caregivers support. Social workers also brought in speakers to describe available benefits and service in Chinese. • Food-shopping assistance and friendly visits through the Friend-to-Friend Program were provided to 28 seniors,with many others on a growing waiting list. • The Senior Health Monitor program supported 72 people in their homes • Daily"check in"phone calls to 20 homebound seniors. • Health screenings and services were provided to 385 seniors. BUDGET ISSUES: None STAFFING: 1 Social Services Nurse (Salary partially funded by the Executive Office of Elder Affairs) FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 21,357 $ 21,998 $ 25,089 $ 25,089 $ 25,089 Benefits $ - $ - Expenses $ 39,227 $ 48,337 $ 5,574 $ 5,574 $ 5,574 Town Funded Expenses S 60,584 S 70,335 S 30,663 S 30,663 S 30,663 General Fund $ 76,302 $ 70,335 $ 30,663 $ 30,663 $ 30,663 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 76,302 S 70,335 S 30,663 S 30,663 S 30,663 XI-15 Subprogram: Social Services Element: 6240 Developmentally Disabled Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Reinstated to the FY05 budget was Town funding supporting contracted services with the Central Middlesex Association for Retarded Citizens(CMARC Industries)to train and assist developmentally disabled adults to become gainfully employed. CMARC,with a workshop/instructional site in Woburn,trains developmentally disabled adults in academic and vocational skills(including assembly operations,electronics soldering,direct mailing, light machine work, inspection, collating and insertion,packaging and salvage work),job-seeking skills,resume preparation, and travel training. Once trained,workers continue at a sheltered workshop or are employed in industry. For workers placed in industry there is a continuation of CMARC support through on-the-job training and long-term follow-up. Job contracts are obtained through CMARC's Job Procurement Officer. Town funding pays for a portion of the salary of this position.In recent years there has been a shift in emphasis away from the Job Procurement Officer finding jobs and towards training workers to become more active participants in finding their own employment, as does the general population. Family members, friends and neighbors are included injob-seeking efforts to increase the networking capacity for those seeking employment. CMARC also provides constructive social interaction and recreational opportunities for its workers. BUDGET ISSUES: • The Town's contribution to CMARC was reinstated in the budget for FY05. • In FY04, CMARC provided services to 33 Lexington residents. STAFFING: No Town staffing FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ - $ - $ - $ - $ Benefits $ - $ - $ - $ - $ - Expenses $ - $ 14,839 $ 14,839 $ 14,839 $ 14,839 Town Funded Expenses S - S 14,839 S 14,839 S 14,839 S 14,839 General Fund $ - $ 14,839 $ 14,839 $ 14,839 $ 14,839 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S - S 14,839 S 14,839 S 14,839 S 14,839 XI-16 Section XII : Community Development Program 7000 Office of Community Development Planning Economic Development Program: 7000 Community Development Town of Lexington FY 2006 Program Budget The Community Development program includes the Office of Community Development,Planning Department, and the position of Economic Development Officer. This program supports municipal inspections and community development activities. All Town functions involving building inspections,public health, conservation,zoning appeals,historic districts,planning,and economic development are provided by this program. Subprograms within FY2004 FY2005 FY 2006 FY 2006 FY 2006 Program 7000 Expended Appropriated Dept Request Recommended Appropriated 7100 Office of Comm. Dev't $549,176 $634,837 $680,244 $680,244 $680,244 7200 Planning Dept $184,827 $192,947 $195,657 $195,657 $195,657 7300 Economic Dev $68,192 $6,000 $167,074 $167,074 $125,121 Program Totals Compensation $712,419 $766,974 $854,050 $854,050 $844,071 Benefits 0 0 0 0 0 Expenses 89,776 66,810 188,925 188,925 156,951 Town Funded Expenses $802,195 $833,784 $1,042,975 $1,042,975 $1,001,022 General Fund $829,073 $833,784 $881,901 $881,901 $881,901 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 161,074 161,074 119,121 Appropriated Resources $829,073 $833,784 $1,042,975 $1,042,975 $1,001,022 XII-1 4DProgram 7000 - Community Development Office of Community Development - Subprogram 7100 Director Assistant Director/ Conservation Admin. Department Clerks Building Commissioner Conservation Assistant Director of Public Health Inspector of Wires Public Health Nurse Building/Electrical Health Agent Inspector Zoning Enforcement Animal Control Officer Officer Plumbing/Gas Inspector Planning Department - Subprogram 7200 Planning Director Planners Admin. Assistant Economic Development - Subprogram 7300 Liberty Ride Coordinator Guides FY 2006 Recommended Budget XIII-2 February 9, 2005 Program: Community Development Subprogram: 7100 Office of Community Development Town of Lexington FY 2006 Program Budget The Office of Community Development integrates several regulatory divisions comprised of Building, Conservation, Public Health,Zoning,Board of Appeals,Historic Districts, Sealer of Weights and Measures, and Animal Control, in order to streamline a wide range of services related to code enforcement and permit issuance for the continued protection of public health and safety. The office administers and enforces state laws and local codes,bylaws and regulations, issues permits, and conducts inspections, as well as provides health and safety educational programs for Lexington residents. The Director oversees Building, Conservation,Public Health,Zoning,Board of Appeals,Historic Districts, Sealer of Weights and Measures, and Animal Control programs. See the Office of Community Development Mission Statemen4 Goals and Objectives on the nextpage. Revenues Attributable to Subprogram 7100 FY2004 Actual Personnel Charges for Services $ 33,236 Full-Time 11 Licenses&Permits $ 1,102,373 Part-Time 4 Total Revenue Collections for FY 2004 S 1,135,609 Total 15 Elements within Subprogram 7100 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Ex ended Appropriated Dept Re uest Recommended Appropriated Total 7110 Building Inspection $ 349,328 $ 308,333 $ 342,293 $ 342,293 $ 342,293 Total 7120 Regulatory Support $ - $ 33,000 $ 32,499 $ 32,499 $ 32,499 Total7130 Conservation $ 88,524 $ 95,604 $ 103,890 $ 103,890 $ 103,890 Total 7140 Public Health $ 111,324 $ 177,309 $ 180,519 $ 180,519 $ 180,519 Tota17I50 Animal Control $ - $ 20,591 $ 21,043 $ 21,043 $ 21,043 Total all Elements S 549,176 S 634,837 S 680,244 S 680,244 S 680,244 Subprogram 7100 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Expenditures 51110 Regular Wages $ 513,442 $ 576,477 $ 621,432 $ 621,432 $ 621,432 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 513,442 $ 576,477 $ 621,432 $ 621,432 $ 621,432 52110 Contractual Services $ 24,710 $ 46,388 $ 46,388 $ 46,388 $ 46,388 52200 Utilities $ 4,447 $ 1,591 $ 2,043 $ 2,043 $ 2,043 54100 Supplies and Materials $ 6,577 $ 10,381 $ 10,381 $ 10,381 $ 10,381 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 35,734 $ 58,360 $ 58,812 $ 58,812 $ 58,812 Total 7100 Comm.Dev. Expenditures S 549,176 S 634,837 S 680,244 S 680,244 S 680,244 Appropriated Resources General Fund $ 575,808 $ 634,837 $ 680,244 $ 680,244 $ 680,244 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ Total 7100 Comm.Dev.Resources S 575,808 S 634,837 S 680,244 S 680,244 S 680,244 XII-3 7100 Community Development-Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: The Office of Community Development seeks to protect and improve the quality of life of the citizenry by providing leadership in promoting and preserving a safe,healthy and desirable living and working environment. The department integrates several different regulatory services including building,conservation,health,zoning and historic districts in order to streamline code enforcement, outreach and educational activities. Through this collaborative effort,the department can better manage the many and varied changes that occur as the community develops and provide the community with a comprehensive perspective on the impact of regulations on both public and individual issues. COAL: Improve communication with the public and within the organization. OBJECTIVES Increase the use of press releases,booths at public events,informational brochures,newsletters,community programs,volunteers, and the Internet to educate the public on health,safety and environmental issues. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of informational press and educational releases Workload 6 9 12 12 12 Percent increase in press releases Outcome 20% 50% 33% - - Community Skin Cancer Program implemented through grant money which allowed the Health Department and the Recreation Department to educate the public at the pool complex about the dangers of sun Development Review Team,comprised of various town departments,to review and comment on proposed development projects collectively. Meetings decreased to reduction in town staff available for review team. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of times Interdepartmental Review Team met Workload 1 7 10 1 6 Number of projects reviewed Outcome 2 12 16 2 12 GOAL: Continue to improve customer service. OBJECTIVES Work to improve the trim-around time for permit reviews while maintaining a high-caliber review. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of building permits issued Workload 960 907 1,071 1,100 1,100 Average time to issue building permit(in days) Efficiency 21 18 25 30* 21 Percent of building permits issued within 14 days Outcome - 74% 70%* 75%** 80%** *The increase in permit review time is due to a decrease in staffing levels and an increase in workload **It is anticipated that the review time will decrease due to reorganization,increases in efficiency(through technology)and an increase in building inspector hours to full-time Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of wetland applications reviewed Workload 71 80 81 83 83 Number of wetland applications permitted Workload 64* 82** 81 83 83 Number of building permits reviewed for wetland Workload 417 447 450 460 460 implications Number of building permits held for wetland issues Efficiency 18 33 35 36 36 *5 applications withdrawn;2 continued into FY 03 **2 permits were denials and are under appeal Respond to and answer inquiries within 48-hours. Performance Measure Measure FY2002 FY2003 FY2004* FY2005* FY2006** Number of conservation inquiries received Workload 2,089 2,110 2,210 2,300 2,500 Number of inquiries answered within 48-hours Efficiency 1,613 1,593 1,457 1,400 1,800 Percent of inquiries answered within 48-hours Outcome 77% 75% 66% 61% 72% *Efficiency decreased due to reduced staffing levels(FY05 hiring lag and maternity leave) **Estimates account for partial restoration in staffing levels FY2005 statistics indicate the beet data for the current yea. FY2006 statistics indicate projected goals for the upcoming yea. XII-4 7100 Community Development-Mission Statement, Goals&Objectives, Performance Measures Develop flexible work schedules to allow for inspection times that best meet customers'needs. Expand health care services available to senior residents. '® Performance Measure Measure FY2002 FY2003 FY2004* FY2005** FY2006** Percent increase in influenza vaccines provided to seniors Outcome 83% -46% -56% 100% -60% *The supply of vaccine for Lexington serdors age 65 and older totaled 270 doses from the state;however, due to the national flu vaccine shortage,the town employee vaccine lot of 400 doses was released and incorporated into the senior and high risk population vaccine allotment which then totaled 670 vaccines available. From the 670 doses, 600 vaccinations were administered to the public at two town held clinics. **FY2006 decrease will reflect reduction of vaccine available from the state as the use of the town employee vaccine will not be used GOAL: Ijmprove the technology system. OBJECTIVES Increase the use of the internet to provide a 24-hour information center. Work toward converting existing paper files to electronic files such as CD-ROM to improve access. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Percentage of paper files more than 3 years old that have Outcome 25% 35% 40% 35%* 35% been converted to CD-ROM or Microfilm Percentage of health paper files reduced and substituted Outcome 25% 35% 45% with web-based information sources *A decrease is anticipated due to a lack of funding making it impossible to keep pace with new submittals Maintain and build upon recently created electronic permitting systems. '® WAL: Improve the physical work environment so as to improve effectiveness and efficiency of the officer' OBJECTIVES Continue to develop systems to reduce the number of paper files thereby increasing the physical space. GOAL: better opportunities;for staff to continue their professional development in order to enhance their skills to fetter meet the goals of the program, OBJECTIVES Continue to attend trainmg;seminars to maintain and expand skills. Explore national certification and cross-discipline certification for inspectors. FY2005 statistics indicate the beet data for the current yea. FY2006 statistics indicate projected goals for the upcoming yea. XII-5 Subprogram: Office of Comm. Dev't Element: 7110 Building Inspection Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Building Inspection staff enforces state building codes, local zoning laws, and Architectural Access Board Regulations, as well as electrical,gas,mechanical, and plumbing codes. Staff issues permits, inspects construction sites, conducts periodic safety inspection of restaurants, schools,religious institutions,museums, and other places of assembly, and levies fines or prosecutes when necessary to maintain code compliance. HIGHLIGHTS: • Permit activity remained at a high level,with a total of 1097 building permits issued. • Construction began for an addition at Brookhaven and a new building at MIT Lincoln Labs and construction continued at Patriot Park(the former Raytheon site on Spring Street). • Construction was completed at Cary Library and the new Harrington School, and construction began on the new Fiske School. • Construction continued on dwellings at Cider Mill Road, as well as on numerous scattered sites throughout the Town. • The demolition of existing houses and the construction of new larger houses on scattered sites continued at a high pace. BUDGET ISSUES: • Several large ongoing projects as well as an upcoming project for Avalon will stretch the inspection staff to its limits. • A new sprinkler law,recently enacted to address concerns about The Station fire in Rhode Island,will require additional ongoing enforcement. • Inspectors received OSHA training to identify and report OSHA violations. • Due to the large number of documents received each year and the lack of storage space, off-site storage of original records,purchase of records management software, and purchase of computer hardware for this task may have future Community Development Department budget implications. • The Community Development Department is reviewing the availability of permit management software to more easily track and manage all permits, and to coordinate permit issuance between various departments. STAFFING: 1 Building Commissioner 1 Building Inspector 1 Electrical Inspector 1 Part-time Zoning Enforcement Officer 1 Plumbing/Gas/Ivlechanical Inspector 1 Part-time Sealer of Weights&Measures 1 Office Manager FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $313,594 $271,564 $305,524 $305,524 $305,524 Benefits 0 0 0 0 0 Expenses 35,734 36,769 36,769 36,769 36,769 Town Funded Expenses $349,328 $308,333 $342,293 $342,293 $342,293 General Fund $313,366 $308,333 $342,293 $342,293 $342,293 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $313,366 $308,333 $342,293 $342,293 $342,293 XII-7 Subprogram: Office of Comm. Dev't Element: 7120 Regulatory Support Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Board of Appeals consists of five members with six associate members appointed by the Board of Selectmen. The Board grants variances, special permits, and Comprehensive Permits(MGL c. 40B, §20-23, as amended)to allow activity or construction standards not otherwise permitted by the Zoning Bylaw and hears appeals of decisions made by the Building Commissioner and Zoning Officer. The Historic Districts Commission also consists of five members appointed by the Board of Selectmen. The Commission issues Determinations and Certificates of Appropriateness to ensure compliance with all historic district regulations in order to preserve the historical context and architectural character of the Town's four historic districts known as the Battle Green, Hancock-Clark,Munroe Tavern, and East Village. Staff provides administrative support to boards and commissions and coordinates their daily operations. Staff schedules and coordinates hearings, sets agendas,processes petitions for variances, special permits, comprehensive permits, appeals, determinations and certificates of appropriateness, explains the Zoning Bylaw and Historic District application procedures to petitioners,receives and reviews all applications for hearings,prepares legal notices for publication, files petitions with the Town Clerk,maintains files, circulates petitions among Town boards and officials,prepares meeting notices and agendas, determines,notifies and communicates with abutters, attends meetings, drafts decisions and files all final documents. HIGHLIGHTS: Board of Appeals: • There were 99 hearings in 2004. • There were 68 applications for variances, and 20 applications for Special Permits, 5 special permit renewals and 3 modifications of Special Permits. • There were 8 appeals from Building Commissioner or Zoning Enforcement Officer decisions. 1 withdrew, 3 were approved and 4 were denied. • The Board heard 2 petitions for Special Permits with Site Plan Review on projects approved by the Annual Town Meeting. (Avalon and Brookhaven) • One Comp. Permit(M.G.L. Ch. 40B) application(Grandview)to allow construction of residential developments of multi-family rental units in multiple buildings(of which at least 25%would be affordable units)was received. Historic Districts Commission: • Made minor adjustments with the Cary Memorial Library on construction details. • Held a special Informal Meeting with the Capital Expenditures Committee to review options for the School Administration Building and the East Lexington Branch Library. • Held two special meetings with the owner and partners of the Battle Green Inn to discuss possible design for condominium development on the site. • Worked carefully with the owner of 915-917 Mass. Ave.,which is a major improvement to the East Village District. • Continued to work with businesses on signage issues and with homeowners on additions. Commission members continue to meet on-site with many applicants to try to help them through the design process and problem areas. BUDGET ISSUES: • This Budget provides funding at FY2005 service levels,which funded a Regulatory Support Department Clerk. This budget still reflects a reduction in services of a part-time Department Clerk from the FY 2003 Appropriated Budget since the full-time Board of Appeals Department Clerk and the part-time Historic Districts Department Clerk positions were eliminated with the failing of the FY2004 operating budget override vote. STAFFING: 1 Department Clerk FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $33,000 $32,499 $32,499 $32,499 Benefits 0 0 0 0 0 Expenses 0 0 0 0 0 Town Funded Expenses $0 $33,000 $32,499 $32,499 $32,499 General Fund $0 $33,000 $32,499 $32,499 $32,499 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $0 $33,000 $32,499 $32,499 $32,499 XII-8 Subprogram: Office of Comm.Dev't Element: 7130 Conservation Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Pursuant to the Conservation Commission Act(M.G.L. c.40, s.8c),the Lexington Conservation Commission was established for"the promotion and development of the natural resources and for the protection of watershed resources." The Lexington Conservation Commission serves the community by administering and enforcing the State's Wetlands Protection Act(M.G.L. Ch.131, S.40)and the Town's Wetland Protection Code (Ch. 130),by managing over 1,300 acres of conservation land,by acquiring land and advocating for the protection of open space, and by providing outreach and education about Lexington's natural and watershed resources. The Director of Community Development/Conservation Administrator manages and supervises the Office of Community Development staff and operations and performs administrative, supervisory,professional, and technical work in connection with managing and directing comprehensive environmental programs. Conservation responsibilities include administering, interpreting, and enforcing all applicable laws and codes, counseling,guiding, and educating the public on environmental issues;researching and reporting on relevant issues for the Commission meetings to aid the Commission in key decision making; enforcing permits through construction inspections, and managing conservation areas and the Land Stewardship Program. HIGHLIGHTS: • Reviewed and acted on 43 Notices of Intent, 2 Abbreviated Notices of Resource Area Delineation. 25 Requests for Determinations, 8 Requests for Amendments to Orders of Conditions, 2 Emergency Certifications, 1-Enforcement OrdersNiolations, 23 Certificated of Compliance, 2 Extension Permits, and 2 Conservation Restriction drafts,held 106 public hearings, and performed on-site inspections and monitoring for these and other on-going projects. • Made revisions to the Code of the Town of Lexington Regulations to increase the Fee Schedule (Presented to the Board of Selectmen on Oct. 25, 2004,revised fees approved and adopted by the Conservation Comm. on Jan. 11, 2005.) • Assisted Engineering in the first year implementation of the Town's NPDES Stonnwater General Penn it Notice of Intent for Discharges from Small Municipal Separate Storm Sewer Systems(MS4s)to comply with Federal permit requirements under the NPDES Storm Water Program. • Reviewed and issued permits for the following major sites:Lincoln Park,Former Metropolitan State Hospital(New Metropolitan Parkway, Solid Waste Remediation, and AvalonBay Communities),Brookhaven,Route 3 Ramp, Arlington Reservoir Dam,Route 128/2A Service Area,Fiske School,MIT Lincoln Labs, and Lot I IA Waltham Street. • Members represented the Conservation Commission to the following committees: Lexington Housing Partnership Comm.,Minuteman Bicycle Adv. Comm.,Metropolitan Hospital Land Use Task Force,Tree Bylaw Comm., Middlesex County Land Use Task Force,Planning Board Comp. Planning Committee, and Hanscom Field Task Force. • Staff managed over 1,300 acres of conservation land with the help of volunteer land stewards,Eagle Scouts, and the Department of Public Works. • Reviewed an increased level of projects pursuant to State and Town wetland laws in comparison to last year. BUDGET ISSUES: • This Budget provides funding at FY2005 service levels,which funded a Director of Community Development/Conservation Administrator and a Conservation Assistant. This budget still reflects a reduction in services from the FY 2004 Appropriated Budget since the Clerk position was eliminated with the passing of the Early Retirement Incentive. • This budget does not restore funds for a Conservation Department Clerk or for land management activities, including meadow mowing by DPW and trail maintenance by the summer crew, eliminated in FY 2004. STAFFING: 1 Director of Community Development/Conservation Administrator 1 Conservation Assistant FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $88,524 $95,604 $103,890 $103,890 $103,890 Benefits 0 0 0 0 0 Expenses 0 0 0 0 0 Town Funded Expenses $88,524 $95,604 $103,890 $103,890 $103,890 General Fund $117,882 $95,604 $103,890 $103,890 $103,890 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $117,882 $95,604 $103,890 $103,890 $103,890 XII-9 Subprogram: Office of Comm. Dev't Element: 7140 Public Health Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Board of Health manages resources and programs designed to protect the health of the community. The public health program in Lexington serves to evaluate community health needs and develop intervention programs to prevent disease and disability. Other core functions and responsibilities of the Board of Health include enforcement of State and local health codes, administration of health screening and vaccination programs, and development of cooperative prevention programs with different town agencies. The Board also continues to work on preparedness for emergencies including a potential influenza pandemic,bioterrorism, and natural disasters, in addition to researching new insights and innovative solutions to health issues. HIGHLIGHTS: • Participated in Article 40: Stationary Engine Run-Up ad hoc committee,which was established by the 2004 annual town meeting to work collaboratively with other municipal and community representatives to review stationary engine run-up in order to identify efforts to reduce potential air pollution in the Town of Lexington. • Awarded emergency planning grant funding from the Federal Government to purchase emergency response items and training. Purchased items such as personal protective equipment, an automated external defibrillator,two-way emergency radios, emergency response manuals,personnel identification badges and vehicle decals. Coordinated an emergency planning and bioterrorism training seminar with the Harvard School of Public Health-Center for Public Health Preparedness(Participants included personnel from the Health Department,Board of Health,Fire Department, Police Department,Public Works, School Health, Senior Services, and the Conservation Department). • Continued participation in the Northeast Solid Waste Consortium-sponsored program to reduce mercury, a potent neurotoxin, in the waste stream. Accepted mercury thermometers,blood pressure cuffs, switches, and thermostats at the Health Department. Provided over 4000 mercury educational flyers to the elementary and middle age schools for the children to bring home to promote education and awareness. • Participated in the East Middlesex Mosquito Control Program which included applications of larvacide to town catch basins during the 2004 mosquito breeding season and West Nile Virus monitoring and surveillance. • Conducted 26 food inspections on Patriots' Day of vendors with temporary food permits to ensure proper food safety and handling during the parade event. Sponsored food safety training seminars at no cost to Lexington food establishments,nurseries, and child care providers. • Coordinated and conducted two flu vaccine clinics that followed the outlines(vaccination of high risk individuals)set by the State Department of Pubic Health pertaining to the original flu vaccine shortage. Conducted the first clinic at St. Brigids Parish and the second clinic at the Lexington Senior Center. Vaccinated approx. 640 people at the two clinics. BUDGET ISSUES: • The FY06 budget was funded at the FY05 budget level of service,which restored the Public Health Nurse and the Animal Control Officer at part-time levels. • The FY06 requested budget included needs requests to increase the hours of the part-time Public Health Nurse to full- time and to support another full-time environmental health agent position. Since these positions were not recommended for funding,the Health Division identified the potential to partner with the Social Services and Council of Aging Department to coordinate public health nursing services. STAFFING: 1 Director of Public Health 1 Department Clerk 1 Health Agent 1 Part-time Public Health Nurse(12 Hours) FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $111,324 $157,309 $160,519 $160,519 $160,519 Benefits 0 0 0 0 0 Expenses 0 20,000 20,000 20,000 20,000 Town Funded Expenses $111,324 $177,309 $180,519 $180,519 $180,519 General Fund $144,460 $177,309 $180,519 $180,519 $180,519 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $144,460 $177,309 $180,519 $180,519 $180,519 XII-10 Subprogram: Office of Comm.Dev't Element: 7150 Animal Control/Rabies Clinic Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Animal Control Officer works with the Board of Health to assess and address zoonotic diseases(e.g.,rabies)and other health issues related to animals and their interaction with the community. The Lexington Animal Control Officer acts as the Inspector of Animals on behalf of the Commonwealth of Massachusetts and the Board of Health. In this capacity,the Animal Control Officer investigates all reports of contagious or infectious diseases affecting animals as well as the quarantine of any such animal, and enforces local health regulations for the keeping of animals. The Animal Control function also enforces the Town and State Animal by-laws and laws, enforces sanitation standards at facilities where animals are kept, and manages the care,maintenance and operation of the Town shelter facilities. HIGHLIGHTS: • Reinstated funding for the Animal Control Officer at a part-time level in the fiscal year 2005 budget. The Animal Control Officer started employment at the beginning of December 2004. The Health Department received 259 phone calls regarding animals in 2004. Of the 259,there were 81 animal complaints. In the month of December, 15 animal related inquiries/complaints were responded to by the newly hired part-time Animal Control Officer. • Partnered with the Police Department to improve communications related to animal control laws and bylaws and to provide emergency animal control services during the Animal Control Officer's off hours. • Collected birds for testing by State as part of West Nile virus surveillance program,relayed information regarding 21 bird related calls to the State for testing determination. BUDGET ISSUES: None STAFFING: 1 Part-time Animal Control Officer(19 Hours) FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $19,000 $19,000 $19,000 $19,000 Benefits 0 0 0 0 0 Expenses 0 1,591 2,043 2,043 2,043 Town Funded Expenses SO $20,591 $21,043 $21,043 $21,043 General Fund $0 $20,591 $21,043 $21,043 $21,043 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $0 $20,591 $21,043 $21,043 $21,043 XII-11 Program: Community Development Subprogram: 7200 Planning Department Town of Lexington FY 2006 Program Budget The Planning Department encompasses the staff and a five-member elected Planning Board. The purview of Planning involves both the short-term perspective, in the form of land development regulation, and the long-range view, in the form of comprehensive planning and growth management. Planning is also involved with the conception,review, and/or implementation of large-scale intertown and intratown development projects. Planning acts as the conduit and authority for proposed zoning amendments and rezoning proposals,prior to moving on to town meeting. On a daily basis,the department staff also provides a broad array of technical support services to individuals as well as town departments,boards, and committees. In addition,the Board and/or staff continue to participate in the dialogue around regional issues of transportation, development, and environmental impact. This year the major regional focus was on issues relating to a possible closure of the Hanscom Air Force Base as part of national Base Realignment and Closure. At the beginning of the 21'`century,the challenges of the mature suburb are as great as the issues that faced the Town during past eras of suburban development in Lexington. To mention just a few: erosion/preservation of community character,affordability of housing, finding new ways to protect dwindling open space,establishing a philosophy of economic development and balanced community growth, defining the future of Lexington Center,finding ways to reduce automobile trips; and addressing Hanscom/Massport issues. The Comprehensive Plan positively addressed these questions, and now the community is moving forward with the implementation of the plan. The Planning Board and departmental staff play an integral role in these and other dialogues and initiatives. See the Planning Department Mission Statement Goals and Objectives on the next page. Revenues Attributable to Subprogram 7200 FY2004 Actual Personnel Fees $ 24,541 Full-Time 3 Total Revenue Collections for FY 2004 S 24,541 Part-Time 1 Total 4 Elements within Subprogram 7200 FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Expended Appropriated Request Recommended Appropriated Total 7210 Planning $ 184,827 $ 192,947 $ 195,657 $ 195,657 $ 195,657 Total all Elements S 184,827 S 192,947 S 195,657 S 195,657 S 195,657 Subprogram 7200 Totals FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Expended Appropriated Request Recommended Appropriated Expenditures 51110 Regular Wages $ 178,487 $ 184,497 $ 187,207 $ 187,207 $ 187,207 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 178,487 $ 184,497 $ 187,207 $ 187,207 $ 187,207 52110 Contractual Services $ (1,544) $ - $ - $ - $ - 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ 7,884 $ 8,450 $ 8,450 $ 8,450 $ 8,450 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 6,340 $ 8,450 $ 8,450 $ 8,450 $ 8,450 Total 7200 Planning Expenditures S 184,827 S 192,947 S 195,657 S 195,657 S 195,657 Appropriated Resources General Fund $ 177,184 $ 192,947 $ 195,657 $ 195,657 $ 195,657 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ - Total7200 Planning Resources S 177,184 S 192,947 S 195,657 S 195,657 S 195,657 XII-13 7200 Planning Department-Mission Statement,Goals&Objectives, Performance Measures MISSION STATEMENT: To engage in both short and long term planning in regard to all growth and development issues and proposals in Lexington. Specific duties include the following: To prepare and implement a Comprehensive Plan;administer Subdivision Regulations in accordance with the state subdivision control law;review residential special permit applications;participate in specific intertown land use projects, such as the former Middlesex hospital,the future of Hanscom AirForce Base and other proposals;review and make recommendations required in regard to zoning amendments and rezoning petitions, and to prepare the Planning Boards proposed zoning changes. The Planning Department staff also analyzes economic,demographic and development trends occurring in Lexington and the region to assist the Planning Board,the Town Manager and various town departments and committees, and provides responses on a daily basis to requests for help and information. GOAL: Bring forward implementation measures from the Comprehensive Plan. OBJECTIVES Research and propose zoning initiatives such as simplyfying the accessory apartment bylaw;improvements to cluster by-law; inclusionary housing;update/consolidate small business districts;broadening of uses in central business district;and other measures. OD Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of meetings/workshops conducted in relation to preparing implementation Workload 3 6 5 14 14 measures Number of zoning by-law amendments Outcome 2 3 4 2 2 prepared for Town Meeting Number of general by-laws prepared for Outcome NA 0 0 0 0 Town Meeting Provide coordinating and technical support to affordable housing efforts including the Housing Partnership; HOME Consortium;monitor Met State implementation;maintain the subsidized housing inventory;LIP applications; pursue funds and other activities. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of meetings held in support of these Workload NA 1 11 21 20 efforts Number of regulatory measures put forth Outcome 0 1 1 2 2 Number of non-regulatory measures put forth Outcome NA 0 2 2 Unknown to promote housing programs Support efforts to reduce traffic by continued pursuit of Transportation Demand Measures(TDM);intersection improvements;and retention and enhancement of transit Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of meetings and work sessions Workload 0 1 7 12 10 related to transportation TDM agreements executed Outcome 2 2 2 FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. MI-14 7200 Planning Department-Mission Statement,Goals&Objectives, Performance Measures GOAL: Influence disposition ofstate and federal surplus properties OBJECTIVES Work closely with stakeholders to guide development plans for surplus state properties Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of public meetings held or attended Workload 6 12 7 12 10 in regards to surplus property Disposition agreements Outcome NA 1 1 2 1 Work closely with stakeholders to influence development of Hanscom Air Force Base in keeping with Lexington's interests. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Meetin s attended Workload 0 0 0 5 8 GOAL:' Provide technical expertise. OBJECTIVES Provide technical support to the Planning Board for the subdivision control,residential special permit,street construction plans,and other regulatory functions. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Total number of regulatory case filings, including resubmission Workload 34 11 16 20 20 Number of Public Hearings/Meetings held/scheduled for regulatory purposes Workload/Outcome 34 11 17 45 40 Number of Properties/Sites involved(all Workload 27,plus 7 9,plus 1 11 plus 4 16 15 types of review) ANR* ANR* ANR* Number of Residential Units involved Workload/Outcome 94 50 63 40-65 40-60 Number of application attaining Definitive Outcome 6 2 7 2 4 P1anA roval ANR means approval not required lotting plan Provide Town Meeting with support,including analysis and written reports,in connection with zoning amendments and other articles Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of meetings attended linked to Town Workload 21 Unknown 10-21 25 25 Meeting support services Number of zoning articles produced or reviewed/heard by the Board Outcome 4 5 9 4 4 Percent of Planning Board sponsored articles Outcome 0 0 0 2 2 passed at Towm Meeting Number of other articles or TM items for which significant services were provided Outcome 2 4 4 4 3 FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. M'I-15 7200 Planning Department-Mission Statement,Goals&Objectives, Performance Measures Provide technical support to boards,departments, committees and organizations Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of projects emanating from or managed by other parties Workload 5 3 1 6 5 Number of meetings involving committees for which department provided technical Workload 21 19 5 30 20 assistance. GOAL: Promote Planning Principles OBJECTIVES Provide management and/or technical support forspecial projects not included elsewhere. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of projects not included above,in which planning staff was involved Workload 1 2 1 4 4 Number of related meetings Workload 10 10 Promote public awareness of planning principles Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of Presentations Workload 0 10 5 3 4 Take advantage of opportunities to further planning goals. Performance Measure Type of Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of a lications,grants,etc. 0 0 1 2 2 FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. M'I-16 Subprogram: Planning Department Element: 7210 Planning Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES Statutory functions include: administer Subdivision Regulations in accordance with the state subdivision control law,issue residential special pennit applications;review and make recommendations in regard to zoning amendments and rezoning petitions before Town Meeting, including interaction with developers on large planned developments coming before Town Meeting,and prepare and implement measures from the Comprehensive Plan. The Planning Department also participates in complex intertown land use projects,such as Metropolitan State Hospital,Middlesex County Hospital, and Hanscom A.F.B. planning,represents the town in the regional HOME Consortium;provides economic development assistance to clients, acts upon transportation mitigation from projects, conducts special studies on a variety of development-related issues and maintains databases,and regularly assists the Planning Board,the Town Manager and other Town departments and committees. Staff also provides responses on a daily basis to requests for help and information. HIGHLIGHTS: • Participated in the regional Hanscom Air Force Base pre-BRAC(Base Alignment and Closure)planning effort. The purpose was to develop a contingency plan should the base be scheduled for closing,while at the same time working to preserve the base. When the initial BRAC list was published in May,Hanscom was not slated for closure but was in fact expected to gain over 1,000jobs. • Initiated use of traffic mitigation funds,resulting from the rezoning of the former Raytheon site to the Lexington Technology Park,to explore options for the intersection of Spring/Marrett/Bridge. The firn of Howard/Stein-Hudson was hired to work with the staff to complete Phase One of the intersection study, a public outreach process. • Worked on downtown planning in conjunction with the Lexington Center Committee. Items being considered include: the connectivity project(removal of real and perceived barriers to pedestrian, automobile and bicycle movement), parking zoning amendments,parking regulation changes, and consideration of a business improvement district. • Continued technical and coordinating support for housing activities ranging from zoning mechanisms to promote affordable units,to being active in a regional HOME consortium to allow the town to receive federal funds next year, to filing Local Initiative Program applications to make LexHAB units countable on the community's 40B (10% affordability target)inventory,to pursuing smart growth legislation initiatives to promote housing objectives. BUDGET ISSUES: In past years,the Planning Department stretched its extremely limited staff capacity by the following means:use of Executive Order 418(grant for comprehensive plan implementation activity);use of consultants under short tern contracts, use of interns(subsidized, low cost or no-cost); and occasional use of volunteer labor. Currently, all of those resources are gone. With the department at a low point in its professional resources, and at a high point in new projects,there is a serious staffing shortage relative to the demands placed upon the department. The following summary will convey some sense of the department's breadth of involvement.In addition to the department's statutory work in terms of subdivision control,residential special permits and required technical and hearing support at Town Meeting,there are major commitments made regarding affordable housing, a downtown planning initiative, implementation of transportation demand mitigations, establishing a planning and disposition process for the 47.5 acre lot at the old Middlesex County Hospital, and regional planning efforts involving Hanscom A.F.B. STAFFING: 1 Director 1.5 Planners 1 Administrative Assistant FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $178,487 $184,497 $187,207 $187,207 $187,207 Benefits 0 0 0 0 0 Expenses 6,340 8,450 8,450 8,450 8,450 Town Funded Expenses $184,827 $192,947 $195,657 $195,657 $195,657 General Fund $177,184 $192,947 $195,657 $195,657 $195,657 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $177,184 $192,947 $195,657 $195,657 $195,657 XII-17 Program: Community Development Subprogram: 7300 Economic Development Town of Lexington FY 2006 Program Budget Economic Development functions for the Town of Lexington are no longer performed by a separate office. The office was eliminated due to the failure of the 2004 override. Functions of the office have been decentralized and now provided by the Town Manager's Office,Planning and Community Development Departments. The Office provided comprehensive services to existing and prospective businesses and individuals,provided data and services to the community on matters of interest and concern to businesses, and monitored local economic indicators and labor market statistics, local development plans and other useful data. Funding for Economic Development within the Town of Lexington goes toward tourism building and sustaining. The largest component of this is the Liberty Ride. The Liberty Ride is a guided tour of historic sites in Lexington and Concord which concentrates on the events of April 19, 1775 and the literary legacy that defined American identity and culture. The ride operates two-buses on a two-hour tour Patriot's Day Weekend through Columbus Day(with the exception of Patriot's Day)with convenient stops at historic sites and attractions in Lexington and Concord. Revenue from fares,grants, donations and other sources can be deposited in the revolving account and used for operating expenses of the program. In addition, $6,000 is requested for the battle green guides. This request is level-funded. Revenues Attributable to Subprogram 7300* FY2004 Personnel Actual N/a $ Full-Time 0 Total Revenue Collections for FY 2004 $ - Part-Time 1 /Seasonal *Revenues attributable to the Liberty Ride can be found under Special Revenue,pagesIff--9 Total 1/Seasonal P-T to III 11.Only revenue attributable to budgeted programs in FY2004 appear above. Elements within Subprogram 7300 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 7310 Economic Development $ 68,192 $ 6,000 $ 167,074 $ 167,074 $ 125,121 Total all Elements S 68,192 S 6,000 S 167,074 S 167,074 S 125,121 Subprogram 7300 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ 20,490 $ 6,000 $ 45,411 $ 45,411 $ 35,432 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 20,490 $ 6,000 $ 45,411 $ 45,411 $ 35,432 52110 Contractual Services $ 39,444 $ - $ 110,063 $ 110,063 $ 79,590 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ 8,258 $ - $ 11,600 $ 11,600 $ 10,099 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 47,702 $ - $ 121,663 $ 121,663 $ 89,689 Total 7300 Eco.Devo. Expenditures S 68,192 S 6,000 S 167,074 S 167,074 S 125,121 Appropriated Resources General Fund $ 76,181 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds Liberty Ride Revolving Fund $ - $ - $ 161,074 $ 161,074 $ 119,121 Total 7300 Eco.Devo.Resources S 76,181 S 6,000 S 167,074 S 167,074 S 125,121 XII-19 Section XIII : General Government Program 8000 Board of Selectmen Town Manager Town Committees Finance Town Clerk Management Information Systems Program: 8000 General Government Town of Lexington FY 2006 Program Budget The General Government program accounts for the management of Town administrative and financial operations. This program funds the Board of Selectmen, Town Manager,Finance,Legal Counsel, and the Town Clerk's Offices. Services include executive and legislative functions,tax collection,property assessment, legal assistance, and election activities. Subprograms within FY2004 FY2005 FY 2006 FY 2006 FY 2006 Program 8000 Expended Appropriated Dept Request Recommended Appropriated 8100 Board of $471,254 $362,133 $488,331 $488,331 $448,331 Selectmen 8200 Town Manager $352,455 $366,770 $367,307 $367,307 $367,607 8300 Town Committees $32,846 $34,755 $35,255 $35,255 $35,255 8400 Finance $935,565 $880,602 $1,056,711 $1,056,711 $1,066,711 8500 Town Clerk $247,855 $249,811 $260,042 $260,042 $260,042 8600 Management Information $306,952 $355,965 $381,391 $381,891 $381,891 Systems Program Totals Compensation $1,454,524 $1,428,739 $1,630,986 $1,630,986 $1,640,986 Benefits 0 0 0 0 0 Expenses 892,403 821,297 958,551 958,551 958,551 Town Funded Expenses $2,346,927 $2,250,036 $2,589,537 $2,589,537 $2,599,537 General Fund $1,799,646 $1,801,365 $2,140,866 $2,140,866 $2,150,866 Enterprise Funds 448,671 448,671 448,671 448,671 448,671 Directed Funding 0 0 0 0 0 Appropriated Resources $2,248,317 $2,250,036 $2,589,537 $2,589,537 $2,599,537 XIII-1 4DProgram 8000 - General Government Selectmen's Office - 8100 Town Manager's Office - 8200 Executive Clerk Town Manager I Recording Assistant Secretary Town Manager Office Manager/ Management Executive Secretary Analyst Department Clerk Finance Department - 8400 Finance Director/ Comptroller Retirement Town Revenue Officer/ Town Admin.Services Budget Administrator Assessor Benefits Mgr. Accountant Supervisor Officer Commercial Administra- Appraiser tive Asst. Staff Accountant Residential Financial Appraiser Clerk Property Dept.Acct. Inspector Clerk Administrative WLater/Sewer Assistant Analyst P-T Clerk LP-T Clerk Town Clerk's Office - 8500 Management Info. Systems - 8600 Town Clerk MIS Coordinator Part-Time Administrative nformation Municipal Assistant Specialist Network Administrator Network Administrator Clerks FY 2006 Appropriated Budget XIII-2 May 2, 2005 Program: General Government Subprogram: 8100 Board of Selectmen Town of Lexington FY 2006 Program Budget The Board of Selectmen appoint an Executive Clerk to oversee the daily operations of the Selectmen's Office and to implement the Selectmen's policies and procedures. The Selectmen's Office is a resource to citizens. They are responsible for the warrant, issuing some licenses, and grants of location. In addition, staff gives assistance to several committees of the Town as well as the Town Counsel. This subprogram includes activities in the Board of Selectmen's Office,Legal Counsel, and the production of the Town's Annual Report See Board of Selectmen Mission Statement, Goals and Objectives on the next page. Revenues Attributable to Subprogram 8100 FY2004 Actual Personnel N/a $ 50,325 Full-Time 1 Total Revenue Collections for FY 2004 S 50,325 Part-Time 1 Total 2 Elements within Subprogram 8100 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Ex ended Appropriated Dept Re uest Recommended Appropriated Total 8110BOS $ 114,862 $ 131,133 $ 131,831 $ 131,831 $ 131,831 Total 8120 Legal $ 350,392 $ 225,000 $ 350,000 $ 350,000 $ 350,000 Total 8130 Town Report $ 6,000 $ 6,000 $ 6,500 $ 6,500 $ 6,500 Total all Elements S 471,254 S 362,133 S 488,331 S 488,331 S 488,331 Subprogram 8100 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Expenditures 51110 Regular Wages $ 47,339 $ 61,983 $ 62,681 $ 62,681 $ 62,681 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 47,339 $ 61,983 $ 62,681 $ 62,681 $ 62,681 52110 Contractual Services $ 416,579 $ 292,700 $ 418,200 $ 418,200 $ 418,200 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ 7,336 $ 7,450 $ 7,450 $ 7,450 $ 7,450 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 423,915 $ 300,150 $ 425,650 $ 425,650 $ 425,650 Total 8100 BOS Expenditures S 471,254 S 362,133 S 488,331 S 488,331 S 488,331 Appropriated Resources General Fund $ 357,419 $ 357,419 $ 483,617 $ 483,617 $ 488,331 Enterprise Funds Water Enterprise Fund $ 2,357 $ 2,357 $ 2,357 $ 2,357 $ 2,357 Sewer Enterprise Fund $ 2,357 $ 2,357 $ 2,357 $ 2,357 $ 2,357 Directed Funds $ - $ - $ - $ - $ - Total 8100 BOS Resources S 362,133 S 362,133 S 488,331 S 488,331 $ 488, 331 XIII-3 8100 Board of Selectmen -Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: It is the mission of the Board to represent the citizens of Lexington. The role of the Board of Selectmen is governed by the Selectmen-Town Manager Act approved by the voters in 1969. The Selectmen employ the Town Manager to lead the organization and to run the day-to-day operations. The Board is committed to assuring that the views of all citizens are fairly heard. They strive to ensure open and honest communications with the citizens. In September the Board of Selectmen prioritized 19 goals for this fiscal year, along with 27 action items(a full list is posted on the Town website). The Town budget addresses the following goals: - Sound Financial Policies - Sidewalk Renewal -Rebuilding the DPW Facility -Renovating or Rebuilding the School Administration Building -Center Connectivity Between Parking and Commercial Establishments It also addresses the following action items: -Accounting for Payments in Lieu of Taxex(PILOTS) -Tighter Review of Water and Sewer Accounts -Freeing up some in levy debt services -Identification of all revolving funds -Budget that reflects good fiscal managemet with no override -Paying Visitor Center Utilities FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. XIII-4 Subprogram: Board of Selectmen Element: 8110 Board of Selectmen Admin. Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Board of Selectmen is the executive policy setting branch of Town government, as established by the Selectmen-Town Manager Act. The Board consists of five members, each elected for staggered three-year terms,who serve without salary or financial compensation. The Selectmen are responsible for the general direction and management of the property and affairs of Town government, and are the employer of the Town Manager. The Executive Clerk is appointed each year by the Board to assist the Board and to perform such duties as the Board may direct The Executive Clerk employs additional staff. The Selectmen's staff provides support to the Board and serve as liaison between the public and the Board. They prepare the warrant and assist the Chairman in answering the public's questions about the decisions and work of the Board. They also receive all contributions to Selectmen Gift Accounts,the Fund for Lexington,PTA Scholarships,LEF, and all Trustees of Public Trust funds. Office staff manage the licensing and permitting process for the Board(the licensing authority). These licenses include alcoholic beverage, auctioneer, cable television, common victualler, entertainment,gasoline storage, innkeeper, lodging house,theater, Class I,II and III for the sale of used cars,vehicles for hire such as common carrier, limousine and taxi cab and video game machines. Annually,the staff maintains over 300 Selectmen appointments to more than 40 committees. The Selectmen's Office notifies Lexington residents of all national, state and local elections through the warrant and prepares the warrant for the Annual and Special Town meetings. HIGHLIGHTS: • In FY2004 the Selectmen's Office issued licenses and permits, collecting in excess of$51,000 in fees. • Staff processed hundreds of trust fund transactions, including the Fund for Lexington,the LEF and Scholarship Funds and several other funds for the Trustees of Public Trusts. BUDGET ISSUES: STAFFING: 1 Executive Clerk 1 Part-Time Clerk FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $47,339 $61,983 $62,681 $62,681 $62,681 Benefits 0 0 0 0 0 Expenses 67,523 69,150 69,150 69,150 69,150 Town Funded Expenses $114,862 $131,133 $131,831 $131,831 $131,831 General Fund $125,250 $126,420 $127,118 $127,118 $127,118 Enterprise Funds 4,155 4,713 4,713 4,713 4,713 Directed Funding 0 0 0 0 0 Appropriated Resources $129,405 $131,133 $131,831 $131,831 $131,831 XIII-5 Subprogram: Board of Selectmen Element: 8120 Legal Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Board of Selectmen annually appoints a Town Counsel to provide legal service to the Town and to represent the Town in litigation. The Town is currently represented by the Boston law firm of Palmer&Dodge LLP,William L. Lahey, Esquire. Town Counsel prepares and reviews contracts and other legal documents. The Town uses legal counsel to handle a variety of matters. Town Counsel also prepares and reviews articles for the Town Meeting Warrant and attends the Town Meeting and all meetings of the Board of Selectmen. Town Counsel regularly reports on the status of all litigation affecting the Town to the Board of Selectmen and to the citizens annually in the Town Report. HIGHLIGHTS: • Litigation involving land use issues and contractual disputes arising out of major construction projects continues to consume a significant amount of time. In addition,there appears to be a rising number of tort claims against the Town. • Several costly legal cases were settled this year. • Review of regulations of various boards and review of contracts were performed with the objective of avoiding potential litigation. BUDGET ISSUES: This service has been significantly under budgeted for the last several years. The Board of Selectmen has worked diligently to control the costs of litigation. Funding requests for FY06 will fully fund this item. STAFFING: None FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 350,392 225,000 350,000 350,000 350,000 Town Funded Expenses $350,392 $225,000 $350,000 $350,000 $350,000 General Fund $225,000 $225,000 $350,000 $350,000 $350,000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $225,000 $225,000 $350,000 $350,000 $350,000 XIII-6 Subprogram: Board of Selectmen Element: 8130 Town Report Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Town's Annual Report provides information on the activities of Town departments,boards and committees, and provides financial information on the Town. Publication of the Town Report is required by State law and the Town's General By-Laws. The Town Report Committee is a volunteer committee appointed by the Board of Selectmen. It produces the Report with the help of the departments,boards and committees. The Committee gathers information, edits drafts,proofreads final copies, and works with professional designer to prepare document for printing. Staff in the Town Manager's Office provides review and editorial assistance to department reports. The Town Report is distributed in March of each year. 1500 copies are distributed annually at Town Meeting and are also available, free of charge, at the Town Office Building, Cary Library, and the Lexington Senior Center. The Town Report is also posted on the town's web page. BUDGET ISSUES: Financial constraints will force a reduction in the number of printed copies available to the public. STAFFING: Staff support for this element is provided by various departments and committees. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 6,000 6,000 6,500 6,500 6,500 Town Funded Expenses $6,000 $6,000 $6,500 $6,500 $6,500 General Fund $6,000 $6,000 $6,500 $6,500 $6,500 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $6,000 $6,000 $6,500 $6,500 $6,500 XIII-7 Program: General Government Subprogram: 8200 Town Manager Town of Lexington FY 2006 Program Budget The Board of Selectmen appoints the Town Manager to oversee the daily operations of the Town, advise and administer the policies and procedures of the Board, and enforce Town by-laws and actions passed at Town Meeting. The Manager's authority and responsibilities are established in the Selectmen-Town Manager Act of 1968. The Town Manager is the Chief Executive Officer of the Town. The Town Manager submits to the Board of Selectmen a proposed annual budget that includes revenue, expense, and tax rate projections for the upcoming fiscal year. The Manager and staff also submit a Capital Budget and a five-year Capital Improvement Plan to the Board on an annual basis. Staff in the Town Manager's Office is responsible for managing the personnel and risk management functions of the Town. See the Town Manager Mission Statemen4 Goals and Objectives on the next page. Revenues Attributable to Subprogram 8200 FY2004 Personnel Actual Rentals $ 46,598 Full-Time 5 Total Revenue Collections for FY 2004 S 46,598 Part-Time 1 Total 6 Elements within Subprogram 8200 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 8210 Organ. Directional&Admin. $ 320,749 $ 324,995 $ 321,235 $ 321,235 $ 321,235 Total 8220 Human Resources $ 31,706 $ 41,775 $ 46,072 $ 46,072 $ 46,072 Total all Elements S 352,455 S 366,770 S 367,307 S 367,307 S 367,307 Subprogram 8200 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ 340,495 $ 352,103 $ 352,640 $ 352,640 $ 352,640 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 340,495 $ 352,103 $ 352,640 $ 352,640 $ 352,640 52110 Contractual Services $ - $ - $ - $ - $ - 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ 11,960 $ 14,667 $ 14,667 $ 14,667 $ 14,667 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 11,960 $ 14,667 $ 14,667 $ 14,667 $ 14,667 Total 8200 Town Manager Expenditures S 352,455 S 366,770 S 367,307 S 367,307 S 367,307 Appropriated Resources General Fund $ 270,470 $ 297,654 $ 298,191 $ 298,191 $ 298,190 Enterprise Funds Water Enterprise Fund $ 34,559 $ 34,559 $ 34,559 $ 34,559 $ 34,559 Sewer Enterprise Fund $ 34,558 $ 34,558 $ 34,558 $ 34,558 $ 34,558 Directed Funds $ - $ - $ - $ - $ - Total 8200 Town Manager Resources S 339,586 S 366,770 S 367,307 S 367,307 $ 367, 007 XIII-9 8200 Town Manager's Office- Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: The employees of the Town Manager's Office respond to the needs of our community. We are committed to providing quality and innovative service in a supportive and creative environment. We work cooperatively with the citizens and municipal employees of Lexington in setting the direction for the Town organization. GOAT. Create a culture that fosters©pen communication and information sharing through creative processes with the organization and throughout the community.l OBJECTIVES Internal newsletter-Continue to provide a newsletter for Town employees that informs employees about issues regarding the Town operation,provides informal news about others within the organization and promotes enjoyment and camaraderie among employees. Service Request Form-Continue using a standard form and procedure to communicate with the appropriate departments in order to respond to citizen requests. Organizatiorid Communication-Work with the Senior Management Team,Management Strategies Group and the Employee Strategies Group to identify ways to ensure consistent and effective communication throughout the organizational hierarchy. Website-Maintain an up-to-date TMO webpage. Intranet-Contribute to an intranet for Town employees,so that employees have easy access to pertinent information and an avenue to communicate informally with their peers. Staff Support-Provide the necessary support and assistance to Town boards and committees. Publications-Develop and follow an updating schedule for the following publications,and make them available in the office and/or on the website:The Annual Town Report, Services Directory, Booklet of Fees and Charges,Annual Operating and Capital Budgets,2020 Vision Reports, Personnel and Benefits bookletes,and The Citizens'Guide. GOAL: Build organizational capacity by creating an environment that supports ownership of problems and solutions in order to foster thinking and action outside of traditional boundaries. OBJECTIVES Budget Process-In collaboration with the Finance Department,develop a plan for integrating the budget development process into overall management of resources throughout the organization. High Performance Team Approach-Empower the Management Strategies Group and Employee Strategies Group to identify ways to improve and enhance the current service delivery systems for Town operations. Maximize cross-functional opportunities for employees to participate in team approaches to problem solving. Lexington 2020 Vision Strategic Planning Process-Engage Senior Management Team in connecting the 2020 Vision plan to the budget and organizational work plans. 40 Project Management-Support organizational efforts to enhance and standardize project management techniques for planning,approving,implementing,mormoring,and closing out organizational projects. Performance Measurement-Ensure that systems exist for collecting data,tracking,monitoring and reporting on departmental performance measures. FY2005 statistics indicate the beet data for the current yea. FY2006 statistics indicate projected goals for the upcoming yea. XIII-10 8200 Town Manager's Office- Mission Statement, Goals&Objectives, Performance Measures Create an environment thatfully engages and motivates employgesto reach their full potential GOAL: through taking risks,growing and developing professionally and achieving personal satisfaction. OBJECTIVES Employee Training-Focus training resources on organizational needs,in particular project management,performance measurement,diversity and internal leadership development. Employee Benefits&Wages-Maintain an equitable and competitive structure of employee compensation and benefits and distribute information to the Board of Selectmen, Serdor Management Team and Town employees. Employee Retention-Reduce the regular employee turnover rate to 7 percent. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Total number of employees served Workload 346 347 298 310 316 Number of benefit eligible employees who turnover Efficiency 31 36 33 25 20 Regular(benefit eligible)employee turnover rate Outcome 9% + 10% - 11% - 8%+ 6%+ Safety Program-Maintain the number of Workers'Compensation lost time cases at 23 or fewer. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of Workers'Compensation lost time cases Workload 23 24 23 21 20 Percent decrease in Workers'Compensation cases Outcome 21% - 4% - 4% + 9%+ 5%+ Health and Wellness Program-Maintain the ratio of sick leave hours used at 1 per 36 hours worked. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Ratio of sick leave hours used to total hours worked in the organization Outcome 1:36(+) 1:36 1:30(-) 1:29(-) 1:29 Recruitment-Reduce the average number of days to recruit and screen for a position to 24 days. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of position recruitments conducted Workload 31 18 19 18 15 Create art organizational culture and environment that is inviting and welcoming for all people. GOAL: Support and reinforce the training initiatives that are currently underway and incorporate diversity as an organizational value. OBJECTIVES Recruitment Diversity-Increase percentage of applicants that meet EEOC guidelines. Mentoring- Support a mentoring program for and by employees to help support staff and to assist in the retention of employees. Diversity Behavior Incentive-Modify the employee performance tool to expand on relationships with others. Engaging Employees in Diversity Issues-Continue to identify different ways to engage employees in thinking and behaving toward others in ways that welcome diversity. 4211) FY2005 statistics indicate the beet data for the current yea. FY2006 statistics indicate projected goals for the upcoming yea. XIII-11 Subprogram: Town Manager Element: 8210 Organizational Direction and Admin. Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Town Manager is appointed by the Board of Selectmen to oversee the daily operations of the Town, advise and administer the policies and procedures of the Board, and enforce Town by-laws and actions passed at Town Meeting. The Town Manager submits to the Board of Selectmen a proposed annual operating budget, also a capital budget and five-year capital improvements program. The Manager's authority and responsibilities are established in the Selectmen-Town Manager Act of 1968. The organization's high performance culture involves senior managers with the Town Manager in setting the direction and making decisions for the organization. The Town Manager and members of the Senior Management Team collaboratively define mission, set goals and objectives, and produce and measure results. The organization is assisted by a Management Strategies Group representing middle management, an Employee Strategies Group representing rank and file employees, and numerous cross-functional project teams. Staff in the Town Manager's Office provide information,research, analysis, coordination,technical assistance, and materials to other departments,boards, committees, and the public. HIGHLIGHTS: The High Performance Team concept has been introduced to all municipal employees. Employees continue to be engaged in training and team based projects that cross-traditional lines and hierarchies, for example: • Customer Service Center team investigated the potential for centralizing customer service functions within the Town Office Building to improve service to customers and increase staff efficiency. Three projects are currently moving forward: providing fillable forms on the Town's website,improving building signage,and utilizing an employee intranet to ensure consistent internal information. • Cary Hall Re-Use Team composed of staff and citizens worked to bring Cary Hall back on line after the Library moved into its newly renovated facility in the spring of 2004. Restorative interior painting and new chairs are in place, and improved lighting for the stage and a new sound system are being explored. • Water/Sewer Enterprise Management Improvement team is working to establish an integrated, efficient water and sewer billing system as part of an effective overall enterprise management structure. • The No Place for Hate Steering Committee is continuing to work to develop a community standard of respect for diversity and anti-bias efforts both within the town organization and in the larger community. • Budget Team provides necessary coordination among the Town Manager's Office,the Finance Department, and the School Department in producing the Town's annual budget. The FY06 process is being led internally by an Acting Town Manager, and Acting Comptroller, and an Acting School Superintendent. • The Schools' Director of Grants and Development began working with municipal departments also in January 2005. BUDGET ISSUES: • The Assistant Town Manager is serving as Acting Town Manager until a permanent new Town Manager is hired. The former Town Manager's settlement upon his resignation commits the Town to pay up to one year's severance. • The FY2006 budget process demanded a high level of effort and goodwill on the part of staff, elected and appointed officials during a time of staff transitions and resource constraints. • Maintaining a high performance culture will continue to require the focused attention of the entire organization. STAFFING: 1 Town Manager 1 Office Manager/Executive Secretary 1 Part-Time Grants-writer 1 Assistant Town Manager 1 Management Analyst FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 310,678 $ 312,995 $ 309,235 $ 309,235 $ 309,235 Benefits $ - $ - $ - $ - $ - Expenses $ 10,071 $ 12,000 $ 12,000 $ 12,000 $ 12,000 Town Funded Expenses S 320,749 S 324,995 S 321,235 S 321,235 S 321,235 General Fund $ 228,539 $ 255,878 $ 252,118 $ 252,118 $ 252,118 Enterprise Funds $ 69,117 $ 69,117 $ 69,117 $ 69,117 $ 69,117 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 297,656 S 324,995 S 321,235 S 321,235 S 321,235 XIII-13 Subprogram: Town Manager Element: 8220 Human Resources Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Staff members in the Town Manager's Office are responsible for managing the personnel,benefits, and risk management functions of the Town. These include the formulation and implementation of personnel guidelines, collective bargaining, compensation administration,recruitment,workers' compensation,police/fire medical administration, and unemployment benefits. Personnel records are managed and maintained by staff in this office. The staff provides administrative support for the Town's Employee Benefits program. The Town Manager appoints new employees and determines employee compensation. In addition,the Manager negotiates all contracts with the Town's union and association employees. HIGHLIGHTS: • Despite decreased authorized staffing levels,recruitment activity was high during FY04 including key positions of Finance Director,Fire Chief and Assistant Chief,Director of Public Health, Social Services Director,Police Captain, Water& Sewer Superintendent, and Revenue Officer. Promotional testing was conducted in both the Police &Fire Departments. • The Town Manager's Office and the Senior Management Team continue working to reengineer the organization in light of reduced staffing levels and current service demands. • The Town Manager's Office provided staff assistance to the Personnel Advisory Board. BUDGET ISSUES: • Reorganization of the Human Resource function that began with the reduction of two employees in the Town Manager's Office has been ongoing through FY04/5. STAFFING: 1 Administrative Assistant for Human Resources (Wages for staff support for benefits and insurance programs appear in the General Insurance Element) FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 29,817 $ 39,108 $ 43,405 $ 43,405 $ 43,405 Benefits $ - $ - $ - $ - $ - Expenses $ 1,889 $ 2,667 $ 2,667 $ 2,667 $ 2,667 Town Funded Expenses S 31,706 S 41,775 S 46,072 S 46,072 S 46,072 General Fund $ 41,930 $ 41,775 $ 46,072 $ 46,072 $ 46,072 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 41,930 S 41,775 S 46,072 S 46,072 S 46,072 XIII-14 Program: General Government Subprogram: 8300 Town Committees Town of Lexington FY 2006 Program Budget The Town Committee subprogram includes the Appropriations Committee,Miscellaneous Boards and Committees, and Public Celebrations Committee elements. Revenues Attributable to Subprogram 8300 FY2004 Personnel Actual N/a $ Full-Time 0 Total Revenue Collections for FY 2004 $ - Part-Time 0 Total 0 Elements within Subprogram 8300 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Total 8310 Appropriation Committees $ 1,000 $ 1,000 $ 1,500 $ 1,500 $ 1,500 Total 8320 Misc. Boards&Committees $ 8,435 $ 8,755 $ 8,755 $ 8,755 $ 8,755 Total 8330 Public Celebrations Committee $ 23,411 $ 25,000 $ 25,000 $ 25,000 $ 25,000 Total all Elements S 32,846 S 34,755 S 35,255 S 35,255 S 35,255 Subprogram 8300 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Request Recommended Appropriated Expenditures 51110 Regular Wages $ - $ - $ - $ - $ - 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ - $ - $ - $ - $ - 52110 Contractual Services $ 1,000 $ 1,000 $ 1,500 $ 1,500 $ 1,500 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ 31,846 $ 33,755 $ 33,755 $ 33,755 $ 33,755 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 32,846 $ 34,755 $ 35,255 $ 35,255 $ 35,255 Total 8300 Town Committees Expenditures S 32,846 S 34,755 S 35,255 S 35,255 S 35,255 Appropriated Resources General Fund $ 34,755 $ 34,755 $ 35,255 $ 35,255 $ 35,255 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ - Total 8300 Town Committees Resources S 34,755 S 34,755 S 35,255 S 35,255 $ 35,255 XIII-15 Subprogram: Town Committees Element: 8310 Financial Committees Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Town of Lexington has several committees that monitor the Town's finances and provide recommendations to Town Meeting. Two of these committees are the Appropriations Committee and the Capital Expenditures Committee. Appropriations Committee: The Appropriations Committee is a nine-member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms. The Committee's charge is to evaluate fiscal policies and priorities set by the Board of Selectmen for Town Meeting. The Committee advises Town Meeting members on financial proposals,analyzes operating budget proposals,makes fiscal projections, and reviews funding for proposed capital improvements. In addition,the Committee's approval is required to use reserve funds for unanticipated operating costs(see element 2310, "Reserve Fund," for details). In addition to its statutory responsibilities,the Committee has been involved in promoting a clear and accurate presentation of financial information to members of Town Meeting. The committee also encourages the timely distribution of financial information to Town Meeting members and other decision makers. They are responsible for maintaining relationships with regional and statewide organizations devoted to exploring solutions to municipal finance and budgeting problems. Capital Expenditures Committee: The Capital Expenditures Committee is a five-member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms. The Capital Expenditures Committee makes recommendations to Town Meeting concerning capital expenditures requests from town boards and departments that may be required within the ensuing 5 year period. The Committee considers the relative need,timing, and cost of these projects,the adequacy thereof,and the effect these expenditures might have on the financial position of the town. Prior to each annual Town Meeting,the Committee prepares,publishes, and distributes a report of its recommendations as to the projects to be undertaken within the 5 year period and the approximate dates when each should be started. This budget request funds the production of both the Appropriations Committee and Capital Expenditure Committee reports to Town Meeting and attendance at an annual finance committee conference. HIGHLIGHTS: None BUDGET ISSUES: $500 increase is requested for higher printing costs. STAFFING: The Comptroller is an Ex Officio(non-voting)member of the Appropriations Committee. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ - $ - $ - $ - $ Benefits $ - $ - $ - $ - $ - Expenses $ 1,000 $ 1,000 $ 1,500 $ 1,500 $ 1,500 Town Funded Expenses S 1,000 S 1,000 S 1,500 S 1,500 S 1,500 General Fund $ 1,000 $ 1,000 $ 1,500 $ 1,500 $ 1,500 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 1,000 S 1,000 S 1,500 S 1,500 S 1,500 XIII-17 Subprogram: Town Committees Element: 8320 Nlisc. Boards and Committees Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Miscellaneous Boards and Committees element funds expenses of boards and committees not individually supported through departmental operating budgets. Among the committees receiving funding are the Arts Council, Youth Commission,Human Services Committee,No Place for Hate Steering Committee,Historical Commission, and 2020 Vision. This element also provides funding for committee reports,town newsletter and youth awards. HIGHLIGHTS: • Funding to support printing of 2004 update to the Code of Lexington • Printing and copier supplies for Town Meeting materials • Funding for various committees' legal notices BUDGET ISSUES: None STAFFING: Staff support for this element is provided by the Town Manager's Office. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 8,435 8,755 8,755 8,755 8,755 Town Funded Expenses $8,435 $8,755 $8,755 $8,755 $8,755 General Fund $8,755 $8,755 $8,755 $8,755 $8,755 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $8,755 $8,755 $8,755 $8,755 $8,755 XIII-18 Subprogram: Town Committees Element: 8330 Public Celebrations Committee Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Town holds public celebrations for Patriots' Day, Veterans' Day, and Memorial Day. There are two parades held on Patriots' Day,one on Veterans' Day, and one on Memorial Day. The Public Celebrations Committee, a volunteer body of ten members appointed by the Board of Selectmen,plans these celebrations. A four-member subcommittee also assists in the planning of Town celebrations. The Public Celebrations Committee oversees a reenactment of the Battle of Lexington on the Lexington Battle Green on Patriots' Day. The reenactment attracts well over 12,000 spectators each year and is nationally recognized for its historical authenticity. The Celebrations Committee also directs and coordinates numerous other Patriots' Day activities, including a Youth of Lexington Sunrise Parade from East Lexington to the Battle Green, a five-mile run sponsored by the Lions Club,the reenactment of Paul Revere's arrival in Lexington from Boston, and an afternoon parade. On Memorial Day and Veterans' Day,the Committee holds services, flag-raising ceremonies, and parades to honor the men and women who have served in the armed forces. HIGHLIGHTS: BUDGET ISSUES: • Town funding accounts for only a portion of the total cost of these celebrations. Most of the costs are covered through citizen contributions, corporate sponsors, and private donations. STAFFING: Staff support for the Public Celebrations Committee is provided by the Town Manager's Office. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 23,411 25,000 25,000 25,000 25,000 Town Funded Expenses $23,411 $25,000 $25,000 $25,000 $25,000 General Fund $25,000 $25,000 $25,000 $25,000 $25,000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $25,000 $25,000 $25,000 $25,000 $25,000 XIII-19 Program: General Government Subprogram: 8400 Finance Town of Lexington FY 2006 Program Budget The Finance Department oversees the financial operations for the Town. This department includes the offices of the Assessor, Comptroller,Procurement,Revenue and Retirement. See the Finance Department Mission Statement Goals and Objectives on the next page. Revenues Attributable to Subprogram 8400 FY2004 Personnel Actual Charges for Services $ 56,047 Full-Time 16 Total Revenue Collections for FY 2004 S 56,047 Part-Time 2 Total 18 Elements within Subprogram 8400 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Total 8410 Comptroller $ 438,775 $ 490,772 $ 495,664 $ 495,664 $ 495,664 Total 8420 Revenue $ 241,390 $ 203,307 $ 256,650 $ 256,650 $ 226,572 Total 8430 Assessor $ 255,400 $ 186,523 $ 304,397 $ 304,397 $ 304,397 Total 8440 Utility Billing $ - $ - $ - $ - $ 40,078 Total all Elements S 935,565 S 880,602 S 1,056,711 S 1,056,711 S 1,066,711 Subprogram 8400 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Expenditures 51110 Regular Wages $ 709,103 $ 658,902 $ 830,011 $ 830,011 $ 840,011 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 709,103 $ 658,902 $ 830,011 $ 830,011 $ 840,011 52110 Contractual Services $ 189,126 $ 191,400 $ 196,400 $ 196,400 $ 196,400 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ 37,336 $ 30,300 $ 30,300 $ 30,300 $ 30,300 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 226,462 $ 221,700 $ 226,700 $ 226,700 $ 226,700 Total 8400 Finance Expenditures S 935,565 S 880,602 S 1,056,711 S 1,056,711 S 1,066,711 Appropriated Resources General Fund $ 672,856 $ 562,430 $ 707,920 $ 707,920 $ 707,920 Enterprise Funds Water Enterprise Fund $ 159,087 $ 159,087 $ 174,396 $ 174,396 $ 179,396 Sewer Enterprise Fund $ 159,086 $ 159,086 $ 174,395 $ 174,395 $ 179,395 Directed Funds $ - $ - $ - $ - $ - Total 8400 Finance Resources S 991,028 S 880,602 S 1,056,711 S 1,056,711 $ 1,066,711 XIII-21 8400 Finance Department-Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: It is the mission of the Finance Department to provide accurate and timely financial services and information to citizens and all other customers while adhering to applicable laws and regulations. We will accomplish this through the use of current and future technologies as well as staff development Meet the needs of our internal and external customers by providing accurate financial services GOAL: in an effective and efficient manner. OBJECTIVES Achieve at least a 99%accuracy rate when processing accounts payable checks. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of accounts payable checks (bi- Workload 582 580 580 592 590 weekly) Number of invoices (bi-weekly) Workload 1,195 1,200 1,200 1,200 1,250 Average time to process accounts payable Efficiency 4 days 4 days 4 days 4 days 4 days checks % of accounts payable checks processed Outcome 99% 99% 99% 99% 99% accurately Achieve a 99% accuracy rate when processing payroll checks. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of payroll checks/direct deposit per Workload 897 925 925 900 925 pay-period Average time to process payroll-checks Efficiency 3 days 3 days 3 days 3 days 3 days % of payroll checks processed accurately Outcome 99% 99% 99% 99% 99% Train all Town departments on the new Financial System: Accounts Payable,Payroll and HR. (00 Continue efforts to provide prompt service to our customers and maintain the timely collection GOAL: of all bills. OBJECTIVE Achieve at least a 98%collection rate on real estate tax bills and personal property tax bills. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of real estate tax bills issued Workload 43,968 44,752 44,000 48,728 49,000 Number of personal property tax bills issued Workload 3,968 3,452 4,000 3,772 4,000 Number of motor vehicle excise bills issued Workload 29,911 28,165 29,000 29,500 30,000 Cost of processing bills(mailing and Efficiency $47,000 $47,000 $48,000 $49,700 $49,700 printing) Collection rate Outcome 99% 99% 99% 99% 99% FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. XIII-22 8400 Finance Department-Mission Statement, Goals & Objectives, Performance Measures COAL: Conduct fair and equitable estimates of value. Provide efficient public taxpayer services. OBJECTIVE Estimate fair and equitable values based on market data. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of real estate&personal property Workload 11,867 11,865 12,000 11,943 12,000 accounts Number of abatement applications Workload 138 150 200 250 250 % of abatement applications Outcome 1.2% 1.3% 1.7% 2.1% 2.1% OBJECTIVE Process Department of Motor Vehicle abatements based upon vehicular transfers. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number ofDMV accounts *** Workload 23,174 23,117 23,000 24,000 24,000 Number of abatements Workload 1,210 1,100 1,100 1,200 1,200 % of abatement applications Outcome 5.2% 4.8% 4.8% 5.0% 5.0% ***Number of DMV accounts includes first commitment of year only. OBJECTIVE No. To conduct property inspections for permits,abatements, sales analysis, and routine neighborhood evaluations. CM Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Inspection goals Workload 1,000 1,000 1,000 1,000 1,000 Actual inspections Workload 1,090 1,000 1,000 900 1,100 % completed Outcome 109% 100% 100% 90% 110% Provide the support necessary for the successful development and implementation of the Capital COS Improvement and Maintenance Program. OBJECTIVE Working in conjunction with the Library, School Department, Town Manager's Office and the Department of Public Works,provide the financial management supports needed to complete the Library Renovation Project and the Elementary School Project on time and within budget. CM GOAL Encourage increased resident participation in,and understanding of,the fiscal process as well as enhance the communication among all participants in this process. OBJECTIVES No. To continue to use the budget document as an informational tool to describe and explain the Town's fiscal process. No. Provide the public with greater access to the Town Manager's Proposed Budget by posting it each year on the Town's Website. CM No. Continue to further develop and refine the internal budget process to both improve communication and increase efficiency. No. In order to broaden our information sharing efforts,post the Official Statement of debt issuance for large projects such as the Secondary School Project on the Town's Website. +® FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. XIII-23 Subprogram: Finance Element: 8410 Comptroller Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Board of Selectmen appoints a Comptroller to fulfill the statutory responsibilities of this position. The Town Manager appoints the Finance Director to manage the financial operations of the Town. The Comptroller/Finance Director oversees property assessment,revenue collection,the Town's retirement plan,purchasing and billing for property taxes. The Comptroller's staff manages the payment of bills and payroll, maintains accounting records,prepares financial reports for all departments, and participates in an annual audit of financial operations. The Comptroller/Finance Director serves on the Appropriations Committee as secretary and non-voting member and provides staff support for Committee activities. The Comptroller/Finance Director also serves as Ex Officio member of the Retirement Board. HIGHLIGHTS: • The Comptroller's Office, specifically the Assistant Finance Director,has been heavily involved in the implementation of GASB 34. These efforts are reflected in the audited financial statements as of June 30, 2003. BUDGET ISSUES: None STAFFING: 1 Finance Director/Comptroller 1 Administrative Services Supervisor 1 Town Accountant 1 Budget Officer 1 Staff Accountant 1 Retirement Administrator FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $327,896 $356,572 $361,464 $361,464 $361,464 Benefits 0 0 0 0 0 Expenses 110,879 134,200 134,200 134,200 134,200 Town Funded Expenses $438,775 $490,772 $495,664 $495,664 $495,664 General Fund $285,089 $302,263 $307,155 $307,155 $307,155 Enterprise Funds 188,509 188,509 188,509 188,509 188,509 Directed Funding 0 0 0 0 0 Appropriated Resources $473,598 $490,772 $495,664 $495,664 $495,664 XIII-25 Subprogram: Finance Element: 8420 Revenue Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Revenue Officer, acting as the Town's Tax Collector and Treasurer, is appointed by the Town Manager and supervised by the Comptroller/Finance Director. The Revenue Office issues over 100,000 bills each fiscal year, including real estate and personal property taxes(quarterly),motor vehicle excise tax(annually)and water and sewer charges(semi-annually). The Revenue office processes parking ticket payments and issue refunds for abatements granted by the Board of Assessors, and pursues timely collection of all bills and maintains a collection rate of over 98%of property tax bills. The Revenue Officer establishes and maintains Tax Title accounts on delinquent real estate tax accounts. As Treasurer,the Revenue Officer is responsible for the receipt, investment and disbursement of all Town funds. The Revenue Office staff manages all town bank accounts, conducts both short term and long term borrowing for the Town and invests available funds. Revenue Office staff members also manage School Student Activity Accounts and specialized bank accounts set up for each elementary and secondary school for the processing of collection and spending of funds supplied by the students for their extracurricular activities. HIGHLIGHTS: • New Securities and Exchanges Commission(SEC)regulations require significantly increased disclosure for debt issuance. The Revenue Officer,with the Comptroller's Office, continues to produce Official Statements for all debt issuance including short-term borrowing. BUDGET ISSUES: STAFFING: 1 Revenue Officer/Benefits Manager 1 Financial Clerk 1 Administrative Assistant 1 Department Account Clerk 1 Part-Time Clerk FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $193,576 $149,007 $202,350 $202,350 $172,272 Benefits 0 0 0 0 0 Expenses 47,814 54,300 54,300 54,300 54,300 Town Funded Expenses $241,390 $203,307 $256,650 $256,650 $226,572 General Fund $145,598 $87,596 $110,861 $110,861 $110,861 Enterprise Funds 115,711 115,711 145,789 145,789 115,711 Directed Funding 0 0 0 0 0 Appropriated Resources $261,309 $203,307 $256,650 $256,650 $226,572 XIII-26 Subprogram: Finance Element: 8430 Assessor Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Assessor's Office is responsible for the valuation of Lexington's real and personal property. The Town Assessor is appointed by the Town Manager and supervised by the Comptroller/Finance Director. The Town Manager also appoints a three-member Board of Assessors to review requests for abatements, approve tax exemptions, and provide policy guidance regarding the operations of the Assessor's Office. The Assessing staff collect, compile, and verify data for the valuation of all real estate and personal property. According to Massachusetts General Laws, assessments must undergo a recertification program every third year that is audited and certified by the Department of Revenue(D.O.R.). Additionally,Lexington annually updates the values. The updated values must be approved by the D.O.R each year. Values are adjusted annually to reflect market value as of the assessment date. The date of assessment for Fiscal 2005 is January 1,2003 and the year of analysis is 2002. For residential properties,sales in 2002 were considered for valuation purposes. For commercial properties, income and expense information and sales from 2002 were analyzed. HIGHLIGHTS: • The office continues to update and verify an extensive database comprised of information on all real estate within the Town. This information is available online via the Town's website. • At press time,the FY 2005 recap is being certified by the DOR. Growth in the tax levy will not be available until this becomes certified. • In fiscal year 2004,the staff assessed 10,542 residential and 460 commercial/industrial properties as well as 925 personal property accounts. The staff also administers approximately 30,000 auto excise accounts. BUDGET ISSUES: • This budget requests two positions above FY 2005 staffing levels. This is to replace the loss of positions in Fiscal 2004, ensure the accuracy of assessing and values, and possibly generate increased revenue for the community. STAFFING: 1 Town Assessor 1 Administrative Assistant 1 Residential Appraiser/Analyst 1 Part-time Interdepartmental Clerk 1 Property Inspector 1 Commercial Appraiser/Analyst FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $187,631 $153,323 $266,197 $266,197 $266,197 Benefits 0 0 0 0 0 Expenses 67,769 33,200 38,200 38,200 38,200 Town Funded Expenses $255,400 $186,523 $304,397 $304,397 $304,397 General Fund $241,628 $172,030 $289,904 $289,904 $289,904 Enterprise Funds 14,493 14,493 14,493 14,493 14,493 Directed Funding 0 0 0 0 0 Appropriated Resources $256,121 $186,523 $304,397 $304,397 $304,397 XIII-27 Subprogram: Finance Element: 8440 Utility Billing Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: This newly created division of the finance department is responsible for the management and review of all financial aspects of the water and sewer billing function. The division is responsible for the analysis of cost and usage data and assists the Town Manager in developing the preliminary annual Water and Sewer rates. It also monitors the financial condition of the Water and Sewer enterprise funds and makes recommendations regarding levels of reserves, indirect allocation of costs, and the scheduling of proposed capital investment. The division also reviews customer usage data, calculates customer bills,generates water/sewer bill information for all billing cycles per year for residential and commercial customers, as well as monthly Cycle 9 billings for municipal and commercial customers and is responsible for receiving approval from the Board of Selectmen on water/sewer commitments and abatements. The division is also responsible for customer service regarding questions on utility bills. HIGHLIGHTS: BUDGET ISSUES: STAFFING: 1 Utility Enterprise Business Manager FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $40,078 Benefits 0 0 0 0 0 Expenses 0 0 0 0 0 Town Funded Expenses $0 $0 $0 $0 $40,078 General Fund $0 $0 $0 $0 $0 Enterprise Funds 0 0 0 0 40,078 Directed Funding 0 0 0 0 0 Appropriated Resources $0 $0 $0 $0 $40,078 XIII-28 Program: General Government Subprogram: 8500 Town Clerk Town of Lexington FY 2006 Program Budget The Town Clerk, and staff, serves as the Town's recording officer,registrar of vital statistics, licensing officer, chief election officer, and public records officer. The Town Clerk also serves as a member of the four-member Board of Registrars. See the Town Clerk Mission Statement, Goals and Objectives on the nextpage. Revenues Attributable to Subprogram 8500 FY2004 Actual Personnel Fees $ 47,041 Full-Time 3 Licenses&Permits $ 34,396 Part-Time 2 Total Revenue Collections for FY 2004 S 81,436 Total 5 Elements within Subprogram 8500 FY2004 FY2005 FY 2006 FY 2006 FY 2006 Ex ended Appropriated Dept Re uest Recommended Appropriated Total 8510 Town Clerk $ 139,716 $ 131,621 $ 189,417 $ 189,417 $ 189,417 Total 8520 Board of Registrars $ 20,721 $ 23,125 $ 23,325 $ 23,325 $ 23,325 Total 8530 Elections $ 85,418 $ 92,940 $ 47,100 $ 45,100 $ 45,100 Total 8540 Archives&Records Man. $ 2,000 $ 2,125 $ 2,200 $ 2,200 $ 2,200 Total all Elements S 247,855 S 249,811 S 262,042 S 260,042 S 260,042 Subprogram 8500 Totals FY2004 FY2005 FY 2006 FY 2006 FY 2006 Expended Appropriated Dept Re uest Recommended Appropriated Expenditures 51110 Regular Wages $ 191,155 $ 190,686 $ 210,017 $ 208,017 $ 208,017 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 191,155 $ 190,686 $ 210,017 $ 208,017 $ 208,017 52110 Contractual Services $ 49,343 $ 47,225 $ 39,600 $ 39,600 $ 39,600 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ 7,357 $ 11,900 $ 12,425 $ 12,425 $ 12,425 54500 Equipment $ - $ - $ - $ - $ - Total Expenses $ 56,700 $ 59,125 $ 52,025 $ 52,025 $ 52,025 Total 8500 Town Clerk Expenditures S 247,855 S 249,811 S 262,042 S 260,042 S 260,042 Appropriated Resources General Fund $ 227,805 $ 249,811 $ 262,042 $ 260,042 $ 260,042 Enterprise Funds $ - $ - $ - $ - $ - Directed Funds $ - $ - $ - $ - $ - Total 8500 Town Clerk Resources S 227,805 S 249,811 S 262,042 S 260,042 $ 260,042 XIII-29 8500 Town Clerk- Mission Statement, Goals& Objectives, Performance Measures MISSION STATEMENT: The Office of the Town Clerk strives to serve as a primary provider of information and quality services to the community,working cooperatively and in coordination with departments and groups while performing a variety of responsibilities to achieve established goals and comply with state and local statutes. GOAL: Enhance the ElectionsNoter Registration operation to further provide for a legal, accurate cost-efficient voter:-friendly election accessible to an eligible. OBJECTIVES Achieve a good or better satisfaction rating from 95%of voters on the election services under the oversight of the Town Clerk's Office. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of elections conducted Workload 3 4 3 3 1 Percentage of voters rating elections services as good or better. Outcome 99% 99% 99% 99% 99% Conduct Election Officer outreach efforts and provide voter and officer education. 4MD) Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of outreach efforts Workload 3 3 3 3 1 Number of election officers appointed Efficiency 142 148 147 187 185 Percent increase of election officers appointed Outcome 4.41% 4.22% 0 27% 0 Increase first-time voter registrants in the Town annually by 5%. 4M Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of first-time voter registrations Workload 655 1329 1033 1400 700 Percent increase in first-time voter registrations Outcome -69.29% 100% -23% 17% -43% Promote voter registration for 18-22 year-olds via outreach to high school students. QD Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of persons 18-22 years old Workload 2065 1928 2000 2027 2020 Number of persons 18-22 yrs registered to vote Workload 951 1075 1352 1400 1300 Percent of persons 18-22 yrs registered to vote Outcome 46% 56% 67% 69% 64% Promote municipal/school liaison for ongoing assessment of poll facilities in response to building renovation projects. GOAL Perform licensing,registration,certifications,recordings and tiling in an accurate and timely manner to allow for data access,analysis,and oversight. OBJECTIVE Communicate licensing and registration information and requirements to licensees and registrants clearly and concisely to promote timely licensing and registration. Manage collection,compilation and maintenance of licensing,registrations,certifications and filing information and data to ensure accurate basis for immediate and long-tern access. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of vital events recorded Workload 701 683 665 650 640 Number of filings Workload 1,800 1,970 1989 2000 2000 FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. XIII-30 8500 Town Clerk- Mission Statement, Goals& Objectives, Performance Measures Promote access to and responsibilities of the Town Clerk's office,including in the Town GOAL Clerk's role as official records keeper and preserver and disseminator of information, records and documents. OBJECTIVE Provide informational and educational materials to elected officials regarding public meeting requirements and support communication among boards,committees,departments and residents through receipt of meeting notices,agenda and minutes. +® Implement board/committee inventorying and coordination of filing formal minutes for long-term access. Maintain postings to Public Meeting calendar to provide for most current listings. QD Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of Boards and Committees Workload 75 79 105 110 115 Number of Boards and Committees compiling minutes for long-term Efficiency - - 0 10 20 Percent of Boards and Committees compiling minutes for long-term Outcome - - 0 10 17 Number of Boards and Committees minutes Workload filed. Efficiency 0 0 0 10 20 Number of public meetings filed and posted Workload 1003 975 994 1050 1155 on web Efficiency Promote Lexington's history through preservation of historical records and manuscripts. QD Promote and coordinate collaborative efforts between municipal departments,historical society and historical commission regarding collections and coordination of resources. QD Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 #of record units to be treated/archived/preserved Workload - - - - - Number of record units treated/archived/preserved Efficiency 8 4 0 1 1 Percent of record units treated/archived/preserved Outcome - - - - - ' Coordinate municipal census information and initiatives with other municipal/school efforts to increase census response rate. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of census forms mailed Workload 10,935 10,935 10,935 10,985 11,100 Percentage of households responding to census Outcome 95% 95% 90 90% 90% Manage,in coordination with MIS,Electronic Documents Project to address priorities and develop plan for archiving electronic documents and computer generated data. Review,organize and prioritize indexing archived records of the Town Clerk's Office. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of records to be organized and survey tool being archived Workload developed Number of records organized and archived Efficiency data beingcompiled* Percentage of records organized and o 0 archived Outcome 40% 50% Continue coordination and training for information management efforts among Town departments. Conduct needs assessments for vaults,off-site storage and records preservation,and develop long-range implementation plan. Coordinate Records Management efforts to develop microfilming/digitizing procedures for archiving electronic data. FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. XIII-31 Subprogram: Town Clerk Element: 8510 Town Clerk Administration Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Town Clerk acts as the Town's recording officer,registrar of vital statistics, and licensing officer. The Clerk certifies official actions of the Town, including Town Meeting legislation and appropriations, signs notes for borrowing and certifies official documents with the Town Seal. The Clerk also registers all vital events within Lexington, records and preserves birth,marriage and death records to provide a basis for the Commonwealth's central vital records system. The Clerk administers the oath of office to elected and appointed members of local committees and boards;provides access to public records,provides certified copies of vital records and assists with genealogical research. The Clerk also maintains records of adopted municipal codes,regulations,bylaws, oaths of office,resignations and appointments, and submits general bylaws and zoning bylaws to the Attorney General of the Commonwealth for approval. The Clerk's staff issue licenses and permits and are designated as Passport Agents for the purpose of accepting applications for US Passports. Staff respond to inquiries from the public and serve as the central information point for the Town. HIGHLIGHTS: 2004 • A total of 193 births, 121 marriages and 309 deaths recorded • 228 businesses registered • 125 Zoning Decisions filed • 8 Planning Board Decisions filed • 2,177 dogs licensed • Over 1000 US Passport applications processed • 1,050 Public meetings posted electronically and via bulletin board • 34 Flammable Storage Registrations BUDGET ISSUES: • Vital Statistics legislation to automate and preserve the vital records system in the Commonwealth, in accordance with federal requirements,remains unsuccessful. Once enacted,a centralized statewide electronic system will increase availability of and requests for vital records. Maintenance of proposed system, and increased costs related to providing records,will be absorbed by the operating budget. • Public meeting,public records, oaths, and ethics law oversight for Board and Committee appointments,and meeting postings, continue to increase. • Reduction in staffing since July 2003 has severely impacted the office's ability to operate effectively. Meeting statutory responsibilities and citizen requests cannot be sustained at current staffing levels. Current staffing level is inadequate to support administration of on-demand information requests,responses to telephone inquiries,timely processing of registrations and licensing,processing of town meeting votes,maintenance of voter registration records, elections administration,records filings, and statutory responsibilities of the Town Clerk. The FY 2006 Request includes funding for one additional full-time position to offset these difficulties. STAFFING: 1 Town Clerk 1 Administrative Assistant 2 Part-time Municipal Clerks 1 Information Specialist FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 133,335 $ 124,621 $ 182,217 $ 182,217 $ 182,217 Benefits $ - $ - Expenses $ 6,381 $ 7,000 $ 7,200 $ 7,200 $ 7,200 Town Funded Expenses S 139,716 S 131,621 S 189,417 S 189,417 S 189,417 General Fund $ 140,335 $ 131,621 $ 189,417 $ 189,417 $ 189,417 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 140,335 S 131,621 S 189,417 S 189,417 S 189,417 XIII-33 Subprogram: Town Clerk Element: 8520 Board of Registrars Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Board of Selectmen appoints three citizens to the Board of Registrars for a three-year term. Registrars are responsible for promoting voter registration and participation,maintaining voter records, and monitoring adherence to M.G.L. election law. The Town Clerk serves as the Board's fourth member and acts as Clerk of the Board of Registrars. Staff regularly participates in the certification of ballot question petitions promulgated throughout the state. This budget element funds stipends for registrars,voter registration materials, annual town census, and the annual street list. HIGHLIGHTS: • As part of the Help America Vote Act(HAVA)of 2002, fully implemented for the 2004 State elections, enhancements continue to be made to the Central Voter Registration Information System (CVR),the statewide voter registration information system. • Staff certified signatures for the 3 ballot questions appearing on the November 2, 2004 State Election ballot. • Continued voter registration outreach to 18-year olds at Lexington High School by Assistant Registrar George McCormack • Expanded technological capabilities provide residency and voter information in a computerized version. • As of November 2004,there were 20,734 registered voters in Lexington, comprised of 2,758 Republican, 8,327 Democrat, 9,544 Unenrolled, 43 Green-Rainbow Party,41 Libertarian and 21 voters with political affiliations. • Annual Street Listing/Census was sent to over 11,000 residences BUDGET ISSUES: • Enhancement of the Central Voter Registry requires ongoing financial support for technology and enhancement of computer skills and expertise. • Costs for voter confirmation and census mailings continue to rise due to postage rate increases. STAFFING: Three Registrars appointed by the Board of Selectmen,with the Town Clerk serving as the fourth Registrar. Chairman Luanna E. Devenis [R],Ann H. Miller[R] , and 22-year Registrar Mary C. Abegg [D]who died suddenly on November 11, 2004. The Town Clerk's Office provides staff support. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 1,825 $ 1,825 $ 1,825 $ 1,825 $ 1,825 Benefits $ - $ - $ - $ - $ - Expenses $ 18,896 $ 21,300 $ 21,500 $ 21,500 $ 21,500 Town Funded Expenses S 20,721 S 23,125 S 23,325 S 23,325 S 23,325 General Fund $ 23,125 $ 23,125 $ 23,325 $ 23,325 $ 23,325 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 23,125 S 23,125 S 23,325 S 23,325 S 23,325 XIII-34 Subprogram: Town Clerk Element: 8530 Elections Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: Elections in Lexington,town,state or federal, are administered by the Town Clerk's Office. Administration includes monitoring of the candidate certification process and referenda and initiative Petitions. Staff also provide information on State Campaign Finance Law, election procedures for candidates,ballot initiatives, and voter information. Town Clerk and staff recruit and train poll workers,prepare election materials and absentee ballot requests, and oversee election preparations in coordination with support from various town departments including Public Works and Police Department personnel. Election results are tabulated by the Town Clerk's office. HIGHLIGHTS: • The election cycle of 2004/2005 proved to be extremely demanding,with a double Annual Town/Presidential Primary held March 2, 2004, a June 2004 Proposition 2 'h override vote, September 2004 State Primary,November 2004 State/Presidential Election, and March 2005 Annual Town Election. • School and municipal building renovations continue to impact voting facilities. BUDGET ISSUES: • This element covers election staffing,the purchase of election materials and supplies,programming for Optical Scan operation and printing of paper ballots for Town Election. Budgeted expenses do not cover unscheduled election activity occurring on a more frequent basis. • The FY06 budget changes reflect a decrease from 3 in FY05 to 1 election in FY06—March 2006 Annual Town Election. • Lexington continues to be well served by the Accu-Vote optical scan election system implemented in March 1999. The first phase of the federal Help America Vote Act 2002 was implemented in November 2004. Future changes will be ongoing and will place additional financial burden on local municipalities. • Ongoing improvements to town facilities at which polls are located necessitate continual adjustments to polling facilities to accommodate elections and ensure voter accessibility, often incurring additional facility overtime charges. Changes in polling locations are expected for 2005/2006. STAFFING: Staff support is provided by the Town Clerk's Office. Staff reductions experienced in 2003 continued to place significant strains on election preparation both within the Town Clerk's Office and for other municipal departments supporting elections. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 55,995 $ 64,240 $ 25,975 $ 23,975 $ 23,975 Benefits $ - $ - $ - $ - $ - Expenses $ 29,423 $ 28,700 $ 21,125 $ 21,125 $ 21,125 Town Funded Expenses S 85,418 S 92,940 S 47,100 S 45,100 S 45,100 General Fund $ 62,240 $ 92,940 $ 47,100 $ 45,100 $ 45,100 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 62,240 S 92,940 S 47,100 S 45,100 S 45,100 XIII-35 Subprogram: Town Clerk Element: 8540 Archives & Records Management Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Records Management Program for the organization addresses inventory and retention of records and documents, proper maintenance and storage of records,preservation of historic documents, and public access to public records and information. Limited on-site storage and vault facilities and record retrievability needs support pursuit of electronic document management. HIGHLIGHTS: • Updating Code of Lexington to include votes of the 2004 Annual Town Meeting • Record storage and archival space expanded at Cary Memorial Building • Assessment of document preservation needs, enhancement of electronic records management systems, and development of Records Management Long Range Plan are on hold due to budget reductions. • Budget reductions since 2003 have eliminated all funding for records preservation and Archivist/Records Coordinator position and have created staffing shortages that prevent attention to these responsibilities. Funding has not been allocated for records preservation and Archivist/Records Coordinator position sought. BUDGET ISSUES: • Document retention and storage requirements emphasize the role of electronic document management and permanent storage and access to microfilm versions. • Approaches and funding requirements for preservation and microfilming of documents of permanent nature, including historic documents,will determine long-term record and information management plan and help to establish town archives. All funds have been eliminated for FY04. Future funding is critical to program viability. • Vault and storage facilities require enhancement/expansion to safely maintain all town records. • Codification of the Town's ordinances requires ongoing updates,with associated costs dependent upon enacted changes in bylaws,rules and regulations, etc. Current funding does not cover full cost of codification updates. • Funding for a dedicated staff Archivist(part-time),vital in overseeing the Records Management Program,remains unfunded due to budget restrictions. • Individual departmental staffing cuts have eliminated staff availability for records management responsibilities and initiatives. STAFFING: The Town Clerk serves as the Records Manager,with the assistance of a Records Management Committee comprised of representatives from various Town departments, as staffed. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 2,000 2,125 2,200 2,200 2,200 Town Funded Expenses $2,000 $2,125 $2,200 $2,200 $2,200 General Fund $2,125 $2,125 $2,200 $2,200 $2,200 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $2,125 $2,125 $2,200 $2,200 $2,200 XIII-36 Program: Management Information Sys. Subprogram: 8600 Management Information Systems Town of Lexington FY 2006 Program Budget The NUS Department plans, implements and coordinates the use of technology in government operations to meet the business and information needs of the community. See the MIS DepartmentMission Statement, Goals and Objectives on the nextpage. Revenues Attributable to Subprogram 8600 FY2004 Actual Personnel N/a $ Full-Time 3 Total Revenue Collections for FY 2004 $ - Part-Time 0 Total 3 Elements within Subprogram 8600 FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Ex ended Appropriated Request Recommended AppropriatEd Total 861 ONUS Administration $ 293,632 $ 342,265 $ 368,191 $ 368,191 $ 368,191 Total 8620 Web Development $ 13,320 $ 13,700 $ 13,700 $ 13,700 $ 13,700 Total all Elements S 306,952 S 355,965 S 381,891 S 381,891 S 381,891 Subprogram 8600 Totals FY2004 FY2005 FY 2006 Dept FY 2006 FY 2006 Expended Appropriated Request Recommended AppropriatEd Expenditures 51110 Regular Wages $ 166,432 $ 165,065 $ 177,637 $ 177,637 $ 177,637 51120 Other Compensation $ - $ - $ - $ - $ - 51130 Overtime $ - $ - $ - $ - $ - Total Compensation $ 166,432 $ 165,065 $ 177,637 $ 177,637 $ 177,637 52110 Contractual Services $ 102,107 $ 107,200 $ 120,554 $ 120,554 $ 120,554 52200 Utilities $ - $ - $ - $ - $ - 54100 Supplies and Materials $ 25,141 $ 20,000 $ 20,000 $ 20,000 $ 20,000 54500 Equipment $ 13,272 $ 63,700 $ 63,700 $ 63,700 $ 63,700 Total Expenses $ 140,520 $ 190,900 $ 204,254 $ 204,254 $ 204,254 Total 8600 MIS Expenditures S 306,952 S 355,965 S 381,891 S 381,891 S 381,891 Appropriated Resources General Fund $ 238,052 $ 299,837 $ 325,763 $ 325,763 $ 381,891 Enterprise Funds Water Enterprise Fund $ 28,064 $ 28,064 $ 28,064 $ 28,064 $ 28,064 Sewer Enterprise Fund $ 28,064 $ 28,064 $ 28,064 $ 28,064 $ 28,064 Directed Funds $ - $ - $ - $ - $ - Total 8600 MIS Resources S 294,180 S 355,965 S 381,891 S 381,891 S 381,891 XIII-37 8600 Management Information Systems -Mission Statement, Goals& Objectives, Performance Measures MISSION STATEMENT: The Management Information Systems Department's mission is to provide high quality,cost effective information technology services to Town administration and staff so that they can best service citizens of the Town of Lexington. GOAL:Maintain a stable network. OBJECTIVES Manage the Wide Area Network. QM Manage the Local Area Network. 10, Assure that the network is available and properly functioning during normal working hours 99.9%of the time. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of Town buildings connected to Workload 8 9 9 9 9 wide area network. Number of hours(weekly)wide area Workload 35 168 168 168 168 network is supported Percent of time wide area network is up and o 0 0 * 0 running properly. Efficiency/Outcome 99.97/u 99.9/u 99.9/u 99.9 /0 99.99/u 10, Replace remaining category 3 wiring in the Town buildings with the most economical solution Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of buildings that need rewiring Outcome 2 1 1 1 1 GOAL:Provide training and support to employees.: OBJECTIVES 10, Offer a variety of training opportunities to all employees. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of training classes held in training Workload 154 46 51 41 55 room 10, Continue to support and enhance the Computer Managers'training. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of hours per month Computer Workload 1 1.5 2 2 2 Managers spend on troubleshooting 10, Provide technical support to users so that workflow is uninterrupted. Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of computer users supported Workload 212 230 184 186 186 Number of computer users served per FTE Efficiency 48 77 61 74 62 FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. XIII-38 8600 Management Information Systems -Mission Statement, Goals& Objectives, Performance Measures GOAL: Manage infrastructure within the constraints of existing budget as technology interest increases in all departments. OBJECTIVE 10, Provide support for all systems Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of PCs supported Workload 188 200 195 195 195 Number of servers supported Workload 18 17 16 15 16 Number of workstations served per FTE Efficiency 62 67 70 78 65 Average monthly number of hours to correct Efficiency 50 20 20 20 20 systems problems GOAL: Create a more interactive web site. OBJECTIVES 10, Maintain and improve the Town's Website +® Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of visitors to Website per month Workload 10,686 16,955 20,500 21,000 22,000 Total Number of Website Hits per month Workload * * 430,000 464,833 470,000 Website Traffic generated monthly Workload 5gb 4.77gb 5.Ogb 5.5gb Number of Department Web Editors Workload 21 20 18 18 18 Hours/week Department Web Editors spent Workload 1 2 2 2 2 Percent of department webpages with Outcome 80% (+) 100% 80% 80% 80% Size of Town Website Workload 200mb 1.Ogb 414mb 440mb 450mb Performance Measure Measure FY2002 FY2003 FY2004 FY2005 FY2006 Number of visitors to Libertynde.org Workload - - - 4467 5000 website Total Number of Website Hits Workload - - - 80648 83000 Website Traffic generated monthly Workload - - - 685mb 690mb Notes: r Reflects wiring needs for the Town Hall Building FY2005 statistics indicate the best data for the current year. FY2006 statistics indicate projected goals for the upcoming year. XIII-39 Subprogram: Management Information Sys. Element: 8610 MIS Administration Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: The Management Information Systems element supports the management of information technology.Maintenance of hardware and software for both school and town systems includes the financial system,Munis, as well as Facilities Maintenance Management Software. MIS also monitors hardware and software for property and excise tax billings,water, sewer, and recreation enterprise programs,payroll and retirement. MIS co-manages the Town Metropolitan Area Network that connects 27 buildings. Another significant area is operation and management(especially security)of the local area network that connects all town buildings,personal computer and peripherals maintenance, and support for electronic mail, Internet access,Web infrastructure and standard office software applications running over these networks. HIGHLIGHTS: • Wide Area Network reliability is constant at99.9% • MIS partners with Town Finance Department to install new Munis server—including completely revamped client/server software—and migrate data to new environment. • MIS partners with MAPC(Metropolitan Area Planning Council)to obtain and use Pictometry International Corp's aerial imagery data as initial step towards a GIS initiative. BUDGET ISSUES: • The MIS staff is responsible for maintaining,upgrading,troubleshooting all network and end-user equipment. • MIS manages training and support for end-users. • MIS is responsible for the back up and security of data on the Town Network. • MIS manages Annual Support Contracts for cross-department software. This amount increases as new software and/or additional modules are added to current software. • MIS is also responsible for maintaining the Town's Web Site. STAFFING: 1 MIS Coordinator 2 Network Administrators FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $ 166,432 $ 165,065 $ 177,637 $ 177,637 $ 177,637 Benefits $ - $ - $ - $ - $ - Expenses $ 127,200 $ 177,200 $ 190,554 $ 190,554 $ 190,554 Town Funded Expenses S 293,632 S 342,265 S 368,191 S 368,191 S 368,191 General Fund $ 224,352 $ 286,137 $ 312,063 $ 312,063 $ 312,063 Enterprise Funds $ 56,128 $ 56,128 $ 56,128 $ 56,128 $ 56,128 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources S 280,480 S 342,265 S 368,191 S 368,191 S 368,191 XIII-41 Subprogram: Management Information Sys. Element: 8620 Web Development Town of Lexington FY 2006 Program Budget DESCRIPTION OF SERVICES: This element supports the maintenance and further development of the Town's Web presence to provide more interactive services, a"Virtual Town Hall",to the community. HIGHLIGHTS: • An average of 21,000 visitors per month access the Town of Lexington Web Site. • Tourism site is maintained. • Assessors' records are online and updated quarterly. • The town website will provide fillable forms that allow customers to send information to town departments. BUDGET ISSUES: • Costs associated with the existing site maintenance and development includes annual outsourcing fees and enhancements such as the electronic version of the Town Code and Assessor's Records. Other enhancements are under consideration for future development. STAFFING: Web development is managed and maintained by MIS and Web Editors from all Town Departments. FY2004 FY2005 FY 2006 FY 2006 FY 2006 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 13,320 13,700 13,700 13,700 13,700 Town Funded Expenses $13,320 $13,700 $13,700 $13,700 $13,700 General Fund $13,700 $13,700 $13,700 $13,700 $13,700 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $13,700 $13,700 $13,700 $13,700 $13,700 XIII-42 Section XIV: Capital Budget Program 9000 Program: 9000 Capital Budget Town of Lexington FY2006 Program Budget This program accounts for the Recommended FY2005 Capital Budget and five-year Capital Improvements Program. FY2005 capital projects within the General Fund are all recommended for bond authorization,in order to add funds to the Stabilization Fund. Enterprise capital projects are recommended for cash or debt financing dependindg on the magnitude of the projects and the balance in the funds. See Capital Investment/Debt Management section for further explanation of the policy framework and current issues. Specific capital projects and recommendations are detailed on each subprogram and element page. Capital Projects FY2004 FY2005 FY2006 FY2006 FY2006 Appropriated Appropriated Requested Recommended Appropriated GENERAL FUND CASH CAPITAL 9100Education $ 185,000 $ 125,000 $ 300,000 $ 300,000 $ 470,000 9200 Shared Expenses $ - $ - $ - $ - $ - 9300 Community Services $ 1,044,500 $ 560,180 $ 550,000 $ 550,000 $ 550,000 9400 Public Safety $ - $ - $ 205,000 $ 215,000 $ 50,000 9500 Culture and Recreation $ 30,000 $ - $ - $ - $ - 9600 Social Services $ - $ - $ - $ - $ - 9700 Community Development $ - $ - $ - $ - $ - 9800 General Govemment $ - $ - $ - $ - $ - ENTERPRISE CASH CAPITAL 9300 Community Services $ 553,000 $ 550,000 $ - $ - $ - 9500 Culture and Recreation $ 300,000 $ 80,000 $ 80,000 $ 80,000 $ 80,000 GENERAL FUND DEBT 9100Education $ 1,180,000 $ 1,565,000 $ 1,894,100 $ 1,895,000 $ 1,140,000 9200 Shared Expenses $ - $ - $ - $ - $ - 9300 Community Services $ 685,000 $ 280,000 $ 1,979,500 $ 1,455,000 $ 1,455,000 9400 Public Safety $ - $ - $ - $ - $ 165,000 9500 Culture and Recreation $ - $ - $ 160,000 $ 160,000 $ 35,000 9800 General Govemment $ - $ - $ - $ - $ - ENTERPRISE FUND DEBT 9300 Community Services $ 400,000 $ 340,000 $ - $ - $ - OTHER METHODS OF FINANCING(Debt Exclusion,State Aid) 9100Education $ 32,150,000 $ - $ - $ - $ - 9300 Community Services $ 7,610,000 $ 460,000 $ 460,000 $ 460,000 $ 460,000 9400 Public Safety $ - $ - $ - $ - $ - 9500 Culture and Recreation $ 3,400,000 $ - $ 75,000 $ 75,000 $ - Program Totals General Fund Cash $ 1,259,500 $ 685,180 $ 1,055,000 $ 1,065,000 $ 1,070,000 Enterprise Cash $ 853,000 $ 630,000 $ 80,000 $ 80,000 $ 80,000 General Fund Debt $ 1,865,000 $ 1,845,000 $ 4,033,600 $ 3,510,000 $ 2,795,000 Enterprise Fund Debt $ 400,000 $ 340,000 $ - $ - $ - Private Financing $ - $ - $ 75,000 $ 75,000 $ Debt Exclusion $ 42,550,000 $ - $ - $ - $ - State Aid $ 610,000 $ 460,000 $ 460,000 $ 460,000 $ 460,000 Total Resources S 47,537,500 S 3,960,180 S 5,703,600 S 5,190,000 S 4,405,000 XIV-1 Program: Capital Budget Subprogram: 9100 Education Town of Lexington FY2006 Program Budget Facilities of the Lexington Public Schools include six elementary schools,two middle schools,and one high school complex,along With furniture,technology,and equipment. Total capital assets are valued in excess of$96,000,000. A comprehensive renovation project for the high school and two middle schools at a total project cost of$52,235,000 is nearly completed, and the Town has recieved most of the 59%state reimbursement. On May 20,2002,voters approved a debt exclusion to design,construct, originally equip and famish two new elementary schools to replace the current Fiske and Harrington Elementary Schools;a total project cost of$32,150,000 was authorized by a Special Town Meeting. Construction is almost complete on anew Harrington Elementary School.Approval has been given for state reimbursement but the timing is uncertain. The overall capital plan is being scrutinized in light of a likely delayed schedule for renovating or replacing the six elementary schools. The capital requests for FY 2006 focus on improving the safety and efficency of Lexington Public School facilities. Capital Projects* FY2004 FY2005 FY2006 FY2006 FY2006 Appropriated Appropriated Requested Recommended Appropriated High School Accoustical Modifications(GD) 1,500,000 - - - - DiamondGymFloorReplacement(GC) 125,000 - - - - Hastings Stress Crack(GD) - 85,000 - - - Harrington Gym Floor Replace.(GC/GD) 65,000 55,000 - - - EstabrookRoof(GD) - 85,000 - - - HighSchoolIndoorTrack(GD) - 100,000 - - - HighSchoolAuditoriumUpgrades(GD) - 165,000 - - - High School partial Roof Replacement(GD) - 75,000 - - - Hastings-Roof Replacement(GD) - 125,000 - - - Technology Upgrades(GD) - 250,000 - - - Glass Entrance Replacement(GD) - - 75,000 75,000 75,000 Exterior Lighting(GC) - - 100,000 100,000 100,000 Intercom/Phone Systems(GD) - - 125,000 125,000 125,000 Diamond Generator(GD) - - 140,000 140,000 140,000 Diamond Heating Controls(GD) - - 150,000 150,000 456,500 Clarke Heating Controls(GD) - - 200,000 200,000 System-Wide School Monitoring(GD) - - 250,000 250,000 - School Technology(GC/GD) - - 350,000 350,000 270,000 Central Office Building Repairs(GC) - - 40Q000 40Q000 60,000 Central Office Building Design (GD) , , 240,000 Maintenance Equipment(GC/GD) - - 404,100 405,000 143,500 Total Capital 1,690,000 940,000 2,194,100 2,195,000 1,610,000 Subprogram Totals General Fund Cash 125,000 - 300,000 300,000 470,000 Enterprise Fund Cash - - - - - Gen. Fund Debt(Levy Limit) 1,565,000 940,000 1,894,100 1,895,000 1,140,000 Enterprise Fund Debt - - - - - Debt Exclusion - - - - - State Aid - - - - - Total Resources 1,690,000 940,000 2,194,100 2,195,000 1,610,000 *Letters in Parentheses after projects indicate funding source:(GC)=General Fund Cash,(EC)=Enterprise Fund Cash, (GD)=General Fund Debt within Prop 2 1/2,(ED)=Enterprise Fund Debt,(DE)=Debt Exclusion,and(SA)=State Aid Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community. Many departments have debt service requirements which must be paid semi-annually. Education's debt service includes annual payments for smaller ticket capital projects,such as roof replacements and larger ticket projects,such as the renvoations of Lexington High School,Clarke and Diamond Middle Schools and the new construction of Harrington Elementary School. General Fund(Levy Limit) 2,448,338 2,034,094 1,463,355 1,463,355 1,463,355 Debt Exclusion 2,766,538 4,538,510 4,172,300 4,172,300 4,172,300 Total Debt Service 5,214,876 6,572,604 5,635,655 5,635,655 5,635,655 XIV-3 Subprogram: Education Element: Glass Entrance Replacement Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The Bridge,Bowman, and Lexington High Schools are in great need of replacement(store front)entryways. Hinges, doorframes, locks and hardware including crash bars are not working and have been fixed numerous times. This results in unnecessary security risks as well as added costs to the town for false burglar alarms as a result of the doors not closing and locking correctly. PROJECT TIMEFRAME: This project will be started in FY06. OPERATING BUDGET IMPACT: This project will result in lower maintenance costs. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 75,000 0 0 0 0 75,000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $75,000 $0 $0 $0 $0 $75,000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 75,000 0 0 0 0 75,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $75,000 $0 $0 $0 $0 $75,000 XIV-5 Subprogram: Education Element: Intercom and Phone Systems Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The public address systems at the Bowman and Bridge schools are severely outdated. To make complications work,the phone systems at both schools are also chronically in need of repair and frequently out,placing students and staff alike in jeopardy when repairs are being made. The current systems are original to both buildings. This request would replace those systems. PROJECT TIMEFRAME: This project will be started in FY06. OPERATING BUDGET IMPACT: This project will result in lower maintenance costs and safer schools. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 125,000 0 0 0 0 125,000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $125,000 $0 $0 $0 $0 $125,000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 125,000 0 0 0 0 125,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $125,000 $0 $0 $0 $0 $125,000 XIV-6 Subprogram: Education Element: Exterior Lighting Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: Exterior lighting around school buildings is inadequate system-wide. Many areas of the elementary schools are so dark at night that many parents and faculty are concerned about the schools exterior lighting. These funds would be to update, retrofit and add additional energy efficient lighting at all of our elementary schools. PROJECT TIMEFRAME: This project will be started in FY06. OPERATING BUDGET IMPACT: This project will result in lower maintenance costs and safer schools. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 100,000 0 0 0 0 100,000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $100,000 $0 $0 $0 $0 $100,000 General Fund Cash $0 $0 $0 $0 $0 $100,000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 100,000 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $100,000 $0 $0 $0 $0 $100,000 XIV-7 Subprogram: Education Element: System-Wide School Monitoring Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: Currently,no centralized method exists to monitor the activities and security of the buildings within the Lexington Public Schools. This request is to establish a networked digital security surveillance system that would be accessible to all school administrators and to public safety officials as needed to keep our schools safe. PROJECT TIMEFRAME: This project will be started in FY06. OPERATING BUDGET IMPACT: This project was not funded in FY 2006. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 250,000 0 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $250,000 $0 $0 $0 $0 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 250,000 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $250,000 $0 $0 $0 $0 $0 XIV-8 Subprogram: Education Element: Central Office Design & Relocation Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The School Administration Building is in need of much work. The study approved last year at Town Meeting has confirmed that something must be done with the existing structure and that the current facility does not adequately meet the administrations needs. A needs assessment has been completed and we are seeking funding for the next phase including relocation. PROJECT TIMEFRAME: Design would begin immediately. Relocation would occur based upon funding and space availability. OPERATING BUDGET IMPACT: BUDGET NOTES: • $60,000 was appropriated under Article 30(a) for Central Office repairs and funded through the tax levy. • $240,000 was appropriated under Article 30(b)for Central Office design&planning and funded through general fund debt. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 400,000 0 0 0 0 240,000 Construction 0 0 0 0 0 60,000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $400,000 $0 $0 $0 $0 S300,000 General Fund Cash $0 $0 $0 $0 $0 $60,000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 400,000 0 0 0 0 240,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $400,000 $0 $0 $0 $0 S300,000 XIV-9 Subprogram: Education Element: Diamond & Portable Generator Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The Diamond Middle School generator is not large enough to run the refrigerator units within the school, and there have been losses as a result of this. This request would replace the Diamond generator and purchase a new portable generator. PROJECT TIMEFRAME: This project will be started in FY 2006. OPERATING BUDGET IMPACT: Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 140,000 0 0 0 0 140,000 Contingency 0 0 0 0 0 0 Total Cost Estimates $140,000 $0 $0 $0 $0 $140,000 General Fund Cash $0 $0 $0 $0 $0 $140,000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 140,000 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $140,000 $0 $0 $0 $0 $140,000 XIV-10 Subprogram: Education Element: Clark& Diamond Heating Controls Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: This request is for the installation of new heating and cooling systems at both the Clarke and Diamond Middle Schools. Although renovations recently took place,there is no adequate way to control heating or cooling systems at both schools. Reliable controls would allow not only a maintenance cost savings but also a savings on energy consumption as the buildings would be able to be controlled from a central location and trends could be established for heating and cooling times, amount needed, and shutdown times. PROJECT TIMEFRAME: The construction for this project will be performed during the summer. There should be minimal impact with school activities. OPERATING BUDGET IMPACT: Adequate heating and cooling controls would allow proper maintenance of utility costs at both buildings. Energy savings could be realized at both schools. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 340,000 0 0 0 0 456,500 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $340,000 $0 $0 $0 $0 $456,500 General Fund Cash $0 $0 $0 $0 $0 $1,500 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 340,000 0 0 0 0 455,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $340,000 $0 $0 $0 $0 $456,500 XIv-II Subprogram: Education Element: Maintenance Equipment Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: Currently,there is no equipment replacement program for custodial and maintenance tools and equipment Currently schools are using old,outdated(some equipment is almost 20 years old) and broken equipment. Technology currently available for building maintenance and custodial cleaning is not being utilized because the town does not own the equipment. Most custodians are cutting the school grounds with 20-inch lawn mowers,taking the town's time and money rather than using the right piece of equipment and reducing the time it takes to complete the task. This also can be seen at many of the schools that do not have their own auto scrubbers and are hand scrubbing the floors and hand mopping floors. PROJECT TIMEFRAME: This project will be started in FY06. OPERATING BUDGET IMPACT: Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 405,000 0 0 0 0 143,500 Contingency 0 0 0 0 0 0 Total Cost Estimates $405,000 $0 $0 $0 $0 $143,500 General Fund Cash $50,000 $0 $0 $0 $0 $53,500 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 355,000 0 0 0 0 90,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $405,000 $0 $0 $0 $0 $143,500 XIV-12 Subprogram: Education Element: Technology Upgrades Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: Lexington Public Schools has developed a technology plan based on the Massachusetts Department of Education Technology Standards that focuses on integrating technology into the curriculum. The advancement of technology continues to make our existing equipment obsolete. Classrooms,which were converted to computer labs, are inadequately powered and lack sufficient data drops. Funding for the maintenance of technological equipment,replacement of student computers, and upgrading the server was is being submitted for FY 2006 and FY 2007 as a capital request. The district is continuing to holistically study and plan the district's technology needs. PROJECT TIMEFRAME: Machines will be purchased as needed throughout FY2006 and beyond. OPERATING BUDGET IMPACT: Machines purchased through this one-time capital purchase will require ongoing maintenance and support from school technology staff. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 350,000 250,000 0 0 0 270,000 Contingency 0 0 0 0 0 0 Total Cost Estimates $350,000 $250,000 $0 $0 $0 $270,000 General Fund Cash 250,000 250,000 0 0 0 115,000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 100,000 0 0 0 0 155,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $350,000 $250,000 $0 $0 $0 $270,000 XIV-13 Subprogram: Education Element: Hastings Mechanical Upgrades Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: Hastings mechanical systems are in need of upgrades in FY2007. Upgrades will improve air circulation throughout the school. Maintenance of these units is becoming an everyday occurrence. PROJECT TIMEFRAME: This project will be implemented in FY2007 OPERATING BUDGET IMPACT: Upgrading a mechanical system with new efficient equipment, in general,has a positive impact on an operating budget. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 100,000 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $100,000 $0 $0 $0 $0 General Fund Cash $0 $100,000 $0 0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $100,000 $0 $0 $0 $0 XIV-14 Subprogram: Education Element: Estabrook Roof Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The roof at the Estabrook Elementary School is in need of replacement. Completely replacing the roof is in the five year plan for FY 2007. PROJECT TIMEFRAME: The Estabrook School Roof will need replacement in FY 2007. OPERATING BUDGET IMPACT: A new roof will reduce roof repair and interior clean up costs. Construction will be outside with minimal impact to the school staff. Custodians will not have to protect the interior, saving manpower time. Contractors will not have to be hired to patch roof leaks,which will save money. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 550,000 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $550,000 $0 $0 $0 $0 General Fund Cash $0 $550,000 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $550,000 $0 $0 $0 $0 XIV-15 Subprogram: Education Element: Clarke Middle School Roof Repair Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: Clarke Middle School recently went through a renovation project. However,replacement of some roof sections was not part of the project These sections need to be replaced. These roofs are currently at the end of their design life and patching in various places is on going. PROJECT TIMEFRAME: This project will be started in FY 2007. OPERATING BUDGET IMPACT: A new roof will reduce roof repair and interior clean up costs. Construction will be outside with minimal impact to the school staff. Custodians will not have to protect the interior, saving manpower time. Contractors will not have to be hired to patch roof leaks,which will save money. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 0 0 0 0 0 Construction 0 270,000 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $270,000 $0 $0 $0 $0 General Fund Cash $0 $270,000 $0 $0 $0 SO Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $270,000 $0 $0 $0 $0 XIV-16 Subprogram: Education Element: High School Facia Repairs on Fieldhouse Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The High School Fieldhouse is in need of facia repairs. PROJECT TIMEFRAME: This project will be started in FY07. OPERATING BUDGET IMPACT: Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 85,000 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $85,000 $0 $0 $0 $0 General Fund Cash $0 $85,000 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $85,000 $0 $0 $0 $0 XIV-17 Subprogram: Education Element: High School Partial Roof Replacement Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The High School recently went through a renovation project. However,replacement of some roof sections were not part of the project. The roofs over the Science Building need to be replaced. The roofs are currently at the end of their design life and patching in various places is on going. PROJECT TIMEFRAME: This project will be completed in FY08. OPERATING BUDGET IMPACT: A new roof will reduce roof repair and interior clean up costs. Construction will be outside with minimal impact to the school staff. Custodians will not have to protect the interior, saving manpower time. Contractors will not have to be hired to patch roof leaks,which will save money. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 0 0 0 0 0 Construction 0 0 200,000 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $200,000 $0 $0 $0 General Fund Cash $0 $0 $200,000 $0 $0 SO Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $200,000 $0 $0 $0 XIV-18 Subprogram: Education Element: Diamond Theatrical Lighting Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The theatrical lighting at the Diamond auditorium needs to be replaced. The existing lighting does not work correctly with the new stage, and currently many in the audience are not able to see performances due to the lighting and location not being correct. The electrical wiring is the original wiring to the school. PROJECT TIMEFRAME: This project will be started in FY 2008. OPERATING BUDGET IMPACT: Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 0 0 0 0 0 Construction 0 0 75,000 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $75,000 $0 $0 $0 General Fund Cash $0 $0 $75,000 $0 $0 SO Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $75,000 $0 $0 $0 XIV-19 Subprogram: Education Element: Harrington Window Replacement Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The windows at the Harrington School are the original wooden sash windows. The windows are not economical and need to be replaced. PROJECT TIMEFRAME: This project is planned for FY2008. OPERATING BUDGET IMPACT: Replacement windows would save money on energy. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 750,000 0 0 0 Equipment 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $750,000 $0 $0 $0 General Fund Cash $0 $0 $750,000 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $750,000 $0 $0 $0 XIV-20 Subprogram: Education Element: Harrington Boiler Replacement Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The boilers at the Harrington School need to be replaced. This will be a worthwhile effort, especially if the building will be used for swing space while other schools are under construction. PROJECT TIMEFRAME: This project is planned for FY2008. OPERATING BUDGET IMPACT: Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 600,000 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $600,000 $0 $0 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 600,000 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $600,000 $0 $0 $0 XIV-21 Subprogram: Education Element: Bowman Elementary Roof Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The flat roof at the Bowman Elementary School leaks in various places. A short-term solution of re-seaming the joints of the rubber roof was considered,but at this point a completely new roof is needed. PROJECT TIMEFRAME: This project will be started in FY 2009. OPERATING BUDGET IMPACT: A new roof will reduce roof repair and interior clean up costs. Construction will be outside with minimal impact to the school staff. Custodians will not have to protect the interior floor, saving manpower time. Contractors will not have to be hired to patch roof leaks,which will save money. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 600,000 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $0 $600,000 $0 $0 General Fund Cash $0 $0 $0 $600,000 $0 SO Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $0 $600,000 $0 $0 XIV-22 Subprogram: Education Element: Bridge Mechanical Upgrades Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: Mechanical upgrades to the current original boiler and burner need to be considered. PROJECT TIMEFRAME: Improvements to the Bridge will take several years: FY2009—Upgrades to the original boiler&burner FY2010—Upgrades to Unit ventilators and heating system (including crawl space steam lines, condensation tanks, pumps and lines. OPERATING BUDGET IMPACT: Upgrading a mechanical system with new efficient equipment, in general,has a positive impact on an operating budget. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 50,000 100,000 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $0 $50,000 $100,000 $0 General Fund Cash 0 0 0 50,000 100,000 0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $0 $50,000 $100,000 $0 XIV-23 Subprogram: Education Element: Bowman Mechanical Upgrades Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: Mechanical upgrades to the current original boiler and burner need to be considered. PROJECT TIMEFRAME: Improvements to the Bowman will take several years: FY2009—Upgrades to the original boiler&burner FY2010—Upgrades to Unit ventilators and heating system (including crawl space steam lines, condensation tanks, pumps and lines. OPERATING BUDGET IMPACT: Upgrading a mechanical system with new efficient equipment, in general,has a positive impact on an operating budget. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 50,000 100,000 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $0 $50,000 $100,000 $0 General Fund Cash 0 0 0 50,000 100,000 0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $0 $50,000 $100,000 $0 XIV-24 Subprogram: Education Element: High School Auditorium Upgrades Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The High School Auditorium is in need of repairs to seating, handicap access, and stage area. These upgrades will address serious safety concerns. PROJECT TIMEFRAME: The repairs are scheduled for FY2009. OPERATING BUDGET IMPACT: Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 250,000 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $0 $250,000 $0 $0 General Fund Cash $0 $0 $0 $250,000 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $0 $250,000 $0 $0 XIV-25 Subprogram: Education Element: LHS Fieldhouse Court Replacement Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: The gymnasium court at Lexington High School is aged and is in need of replacement. The base of the court is the same age as the old indoor track,which was replaced last year as a result of Town Meeting. This replacement would replace the old court with a new, safer surface and base. PROJECT TIMEFRAME: This project would be completed in FY 2010. OPERATING BUDGET IMPACT: Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 150,000 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $0 $0 $150,000 $0 General Fund Cash $0 $0 $0 $0 $150,000 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $0 $0 $150,000 $0 XIV-26 Program: Capital Budget Subprogram: 9200 Shared Expenses Town of Lexington FY2006 Program Budget This subprogram provides for capital investment in shared school-town physical assets, such as support for technology and the wide area network. In addition,funding mechanisms in support of long-term capital policies are included in this subprogram. Specific examples include stabilization fund appropriations and short-term borrowing costs. Capital Projects* FY2004 FY2005 FY2006 FY2006 FY2006 Appropriated Appropriated Requested Recommended Appropriated Laconia Street Acceptance(GD) - 335,000 - - - Total Capital - 335,000 - - - Subprogram Totals General Fund Cash _ _ Enterprise Fund Cash _ _ Gen.Fund Debt(Levy Limit) - 335,000 - - - Enterprise Fund Debt _ _ Debt Exclusion _ State Aid _ _ Total Resources - 335,000 - - - *Letters in Parentheses after projects indicate funding source: (GC)=General Fund Cash,(EC)=Enterprise Fund Cash, (GD)=General Fund Debt within Prop 2 1/2,(ED)=Enterprise Fund Debt,(DE)=Debt Exclusion,and(SA)=State Aid Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community. Many departments have debt service requirements which must be paid semi-annually. Shared Expenses' debt service is for a network infrastructure overhaul. General Fund(Levy Limit) 53,500 52,375 51,250 51,250 51,250 Debt Exclusion - - - - - Total Debt Service 53,500 52,375 51,250 51,250 51,250 MV-27 Program: Capital Budget Subprogram: 9300 Community Services Town of Lexington FY2006 Program Budget The Department of Public Works is responsible for maintenance,repair,and construction of water and sewer infrastructure,streets,buildings, equipment,and recreational facilities. Funding comes from a combination of enterprise funds, the general fund,and state aid. On May 20, 2002,voters approved a debt exclusion for improvements to Town streets;a total project cost of$7,000,000 was authorized by a Special Town Meeting. Capital Projects* FY2004 FY2005 FY2006 FY2006 FY2006 Appropriated Appropriated Requested Recommended Appropriated Landfill Closure(GD) 450,000 - - - - DPW Equipment(GC) - - - - - DPW Equipment(GD) 100,000 370,000 504,500 485,000 485,000 DPW Equipment(EC) 35,000 - - - - Town Building Envelope(GC) 60,180 - 50,000 50,000 50,000 Town Building Envelope(GD) 180,000 340,000 408,000 100,000 100,000 Steel Improvements(SA) 460,000 460,000 460,000 460,000 460,000 Street Improvements(GC) 500,000 500,000 500,000 500,000 500,000 Street Improvements(GD) - 40,000 40,000 - - Steel Improvements(DE) - - - - - Storm Sewer Improvements(EC) 150,000 150,000 - - - TrafficImprovements(GC - - - - - Traffic Improvements(GD) - - 177,000 100,000 100,000 Sidewalk Improvements(GD) - 100,000 50,000 50,000 50,000 Water Dist'v Improvement Program(EC) 400,000 400,000 - - - Water Dist'v Improvement Program(ED) 340,000 450,000 - - - Water Dist'v Improvement Program(SA) 160,000 - - - - Sanitary Sewer Improvements(EC) 75,000 600,000 - - - DPW Operations Facility(GD) - - 800,000 720,000 720,000 Total Capital 2,910,180 3,410,000 2,989,500 2,465,000 2,465,000 Subprogram Totals General Fund Cash 560,180 500,000 550,000 550,000 550,000 Enterprise Fund Cash 550,000 1,150,000 - - - Gen.Fund Debt(Levy Limit) 280,000 850,000 1,979,500 1,455,000 1,455,000 Enterprise Fund Debt 340,000 450,000 - - - Debt Exclusion - - - - - State Aid 460,000 460,000 460,000 460,000 460,000 Total Resources 2,190,180 3,410,000 2,989,500 2,465,000 2,465,000 *Letters in Parentheses after projects indicate funding source:(GC)=General Fund Cash,(EC)=Enterprise Fund Cash, (GD)=General Fund Debt within Prop 2 1/2,(ED)=Enterprise Fund Debt,(DE)=Debt Exclusion,and(SA)=State Aid Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community.Many departments have debt service requirements which must be paid semi-annually.Public Works debt service includes annual payments for smaller ticket capital projects,such as equipment,the building envelope,street and traffic improvements and larger ticket projects,such as the reconstruction of Lexington's roads,and new operations facilities. General Fund(Levy Limit) 335,793 820,426 793,111 793,111 793,111 Enterprise Fund 1,478,937 660,196 504,496 504,496 504,496 General Fund Debt Excl. 225,000 552,000 541,500 541,500 541,500 Total Debt Service 2,039,730 2,032,622 1,839,107 1,839,107 1,839,107 XIV-29 Subprogram: Community Services Element: Equipment Replacement Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 1 The Department of Public Works has an inventory of 146 pieces of equipment. There are 118 vehicles ranging from sedans to construction vehicles and 28 pieces of specialized equipment including pumps,rollers,sprayers and mowers. Each piece of equipment is inventoried with original and current replacement cost, state of condition and replacement time interval. Replacement intervals vary from 5 to 25 years, and are based on Manufacturer's recommendations. The selection of vehicles to be replaced begins with the proposed replacement date. Then each vehicle is assessed as to its mechanical condition and work requirements. A lack of a detailed replacement schedule would cause haphazard inventory and replacement of machinery. This could lead to budget problems if a piece of machinery had to be replaced in an emergency and personnel safety issues if the machinery was operated beyond its reasonable life span. The systematic replacement program defines what equipment is expected to need replacement during the next five years, with the intent of preventing any unexpected emergency purchases. Annual updates are conducted by the Road Machinery Division and reviewed by the Manager of Operations and the Director of Public Works. The following equipment will be replaced in FY 2006: Equip Year Description Replacement Replacement Notes ID Cost 11 1990 Ford 350 Dump F450 Dump Body /with plow $50,000 Tool box mounted behind cab 13 1985 IH 1900 Sander Nevis 6 Whl Dump w/Plow&Wing $120,000 SS Sander body to be transferred to new truck 34 1988 IH Dump Nevis 6 Whl Dump w/Plow/Underblade $120,000 37 1992 Chev 3500 Dump F450 with Utility body $50,000 40 1994 Chev 3500 Dump F450 Dump Body/with plow $50,000 Power Tailgate&small crane 57 1994 Chev 3500 Dump E122 Dump Body /with plow $40,000 4 by 4 85 11994 1 Ford Explorer I F350 Pick-up 4WD/with plow 1$40,000 Tool box in bed 1994 10YD Sander Body 6YD Sander Body(1) $15,000 Stainless-Replace older TOTAL 1$485,000 PROJECT TIMEFRAME: This is an annual capital request. OPERATING BUDGET IMPACT: This program impacts the operating budget by saving staff time and money. DPW employees spend less time repairing old and aging pieces of equipment and buying parts to fix equipment that is beyond its useful life. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 485,000 490,000 491,000 484,000 450,000 485,000 Contingency 0 0 0 0 0 0 Total Cost Estimates $485,000 $490,000 $491,000 $484,000 $450,000 $485,000 General Fund Cash $0 $490,000 $363,000 $344,000 $450,000 $0 Enterprise Fund Cash 0 0 128,000 140,000 0 0 General Fund Debt 485,000 0 0 0 0 485,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $485,000 $490,000 $491,000 $484,000 $450,000 $485,000 XIV-31 Subprogram: Community Services Element: Building Envelope Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 2 This request contains construction repair/replacement projects for the maintenance and upgrade of municipal buildings systems. The 2003-2004 Statement of Values set the value of Town Buildings at$36.4 million exclusive of school buildings. Thus far in the program,projects that are given top priority are those that are considered most vital to preventing deterioration and those that present a safety hazard. Many of the projects that fall under the umbrella of this program can have a considerable impact on future operating and capital costs. This Building Envelope proposal contains a$50,000 annual request towards improving Americans with Disabilities Act (ADA) accessibility standards in public buildings, like ramps, entrances,doors, doorways,restrooms, signs and curb cuts. These improvements are important because achieving accessibility will greatly benefit people with disabilities,the elderly, and parents with small children. Safety will be enhanced for the above populations, as well as their ability to receive Town services. FY 2006 Request-$150,000 1. Structural Analysis of Fire HQ Apparatus Room Floor System-$50,000 2. ADA Auto Open Cary Hall Front Doors-$50,000 3. Police Station Condensers&Flat Roof-$50,000 FY 2007 Possible Request-$1,000,000 1. Police Station Elevator 2. Old Res. Bldg.,Golf Course Club House&Park Dept. Bldg.Upgrades 3. ADA Upgrades 4. Update 1993 Facilities Study 5. Visitors'Center Replacement of Electrical System The longer we postpone needed building repairs/replacements,the more time and money we will spend responding to leaky roofs, aging plumbing systems or antiquated electrical systems. As a rule, it will cost more to make a repair on an emergency basis than it would if the same repair/replacement could have been scheduled on a non-emergency basis. Preparing for building facility repair and replacement will keep the costs of those repairs down and keep the public buildings in good shape. PROJECT TIMEFRAME: This is an on-going capital request, as the public building infrastructure will always need to be maintained,repaired, and up graded. OPERATING BUDGET IMPACT: The projects within this program do not increase the size of the public building stock and therefore do not result in increased utility usage or maintenance costs. The building systems improvements tend to be more efficient than the systems they replace and tend to decrease operating and maintenance costs but the exact amount is difficult to quantify in the aggregate. Town construction administration costs are$60,000 to$80,000 per year. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 150,000 1,000,000 1,000,000 1,000,000 1,000,000 150,000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $150,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $150,000 General Fund Cash $50,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $50,000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 100,000 0 0 0 0 100,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $150,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $150,000 XIV-32 Subprogram: Community Services Element: Street Improvements Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 3 This request is for the annual street resurfacing program. This funding will allow for the proper maintenance and repair of Lexington's streets, increasing their quality and safety. This funding request is in addition to the 2002 override$7 million resurfacing program which will begin its second of four phases this summer. The request includes$500,000 of Town funds from the 2001 override, along with Chapter 90 funds which are estimated to be$460,000 in FY2005. PROJECT TIMEFRAME: Spring 2006 OPERATING BUDGET IMPACT: The operating impact of the program is labor costs for construction inspection and administration. For the base funding level,these costs are about$100,000 per year. For any supplemental funding level inspection would not be funded out of the operating budget. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 75,000 75,000 100,000 100,000 110,000 75,000 Construction 885,000 1,025,000 1,100,000 1,200,000 1,290,000 885,000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $960,000 $1,100,000 $1,200,000 $1,300,000 $1,400,000 $960,000 General Fund Cash $500,000 $640,000 $730,000 $830,000 $920,000 $500,000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 460,000 460,000 470,000 470,000 480,000 460,000 Total Resources $960,000 $1,100,000 $1,200,000 $1,300,000 $1,400,000 $960,000 XIV-33 Subprogram: Community Services Element: Storm Drain Improvements Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 4 There is no funding requested for this program in FY 2006. This request normally provide funds for drainage system repairs associated with the Annual Street Improvement Program. Recent experience has shown that in some instances drainage structures on streets to be resurfaced are seriously deteriorated. These funds will be used to repair existing drainage structures on streets to be resurfaced in order to eliminate damage to the new pavement Any necessary storm drain improvements will be integrated into this years street improvements. PROJECT TIMEFRAME: This is an on going program. OPERATING BUDGET IMPACT: This project will have no impact on the operating budget Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 25,000 25,000 30,000 30,000 0 Construction 0 310,000 320,000 330,000 335,000 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $335,000 $345,000 $360,000 $365,000 $0 General Fund Cash $0 $0 $0 $0 $0 SO Enterprise Fund Cash 0 335,000 345,000 360,000 365,000 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $335,000 $345,000 $360,000 $365,000 $0 XIV-34 Subprogram: Community Services Element: Traffic Improvements Town of Lexington FY 2005 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 5 $25,000- a signal hardware upgrade at Concord Avenue &Waltham Street Funds will be requested in FY07 for the construction at Mass Ave. and Maple Street, and in FY09 to fund traffic calming improvements on Bedford Street at the Battle Green. This project would replace the neckdowns and traffic islands put in place coincident with the reopening of Harrington Road with permanent materials. $75,000-upgrade of the existing signals at Lowell Street and Maple Street that has been requested by the school Committee. PROJECT TIMEFRAME: OPERATING BUDGET IMPACT: Project Cost Estimates FY2005 FY2006 FY2007 FY2008 FY2009 FY 2005 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 100,000 350,000 30,000 500,000 200,000 100,000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $100,000 5350,000 $30,000 $500,000 $200,000 $100,000 General Fund Cash $0 $350,000 $30,000 $500,000 $200,000 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 100,000 0 0 0 0 100,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $100,000 5350,000 $30,000 $500,000 $200,000 $100,000 XIV-35 Subprogram: Community Services Element: Sidewalk Improvements Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 6 This request is for$50,000 to replace the brick sidewalk on Edison Way and to make improvements to other existing sidewalks that will improve pedestrian safety and will diminish liability for injuries to pedestrians. PROJECT TIMEFRAME: This is an on going program. OPERATING BUDGET IMPACT: The cost for construction, inspection, and administration for this program is expected to be about$25,000 per year. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 0 0 0 0 0 Construction 50,000 105,000 110,000 115,000 115,000 50,000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $50,000 $105,000 $110,000 $115,000 $115,000 $50,000 General Fund Cash $0 $105,000 $110,000 $115,000 $115,000 SO Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 50,000 0 0 0 0 50,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $50,000 $105,000 $110,000 $115,000 $115,000 $50,000 XIV-36 Subprogram: Community Services Element: Water Distribution System Improvements Town of Lexington FY 2005 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 7 The objectives of this program have been to improve water quality,pressure, and fire protection capabilities and to reduce the frequency and severity of water main breaks. 2008 will mark the completion of a program to replace or reline all small diameter unlined water mains in Lexington. Expenditures in future years are based on keeping pace with the depreciation of the system. PROJECT TIMEFRAME: FY 2006-$0 FY 2007-$850,000 2006 Clean&Line Hill St. Bedford St.Golf Course 6 3000 2006 Clean&Line Hilltop Ave. 6 720 2006 Clean&Line Lockwood Rd 6 500 2006 Clean&Line Prospect Hill Rd 6 1550 2006 Clean&Line Revere St. 6 1937 2006 Service Work Bedford St.Worthen Rd.N.Hancock 6 4500 Connect Hancock Ave. Hancock Ave. Camilla Place 8 100 Relay Marrett Rd Lincoln Elena 8 560 Supplemental Roadway Work Allowance FY2008-$800,000 Relay Waltham St.Mass.Ave. Forest St. 8 1500 Service Work Waltham St. Forest Grapevine 8 3500 Relay Hancock St.Mass.Ave. Bikepath 6 500 Relay School St. Marrett Rd 300 6 300 Relay Hastings Rd 6 430 Relay Lincoln School Middleby 12 1560 These water mains were installed prior to 1929,have poor water quality and in some cases do not provide adequate fire protection. The program also addresses water mains which have had multiple breaks. This program would reline,replace or abandon all small diameter unlined water main and reduce the frequency and severity of water main breaks. OPERATING BUDGET IMPACT: The operating impact of the program is labor costs for construction inspection and administration which is expected to be about$90,000 per year. The program also addresses water mains which have had multiple breaks. This program would reline,replace or abandon all small diameter unlined water main and reduce the frequency and severity of water main breaks. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 850,000 800,000 800,000 500,000 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates 0 850,000 800,000 800,000 500,000 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 850,000 800,000 800,000 500,000 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $850,000 $800,000 $800,000 $500,000 $0 XIV-37 Subprogram: Community Services Element: Sanitary Sewer Improvements Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 8 There is no request for this program in FY 2006. In past years this request provides funds for sanitary sewer system repairs. These funds are used to repair and modify the existing sewer system in order to prevent future overflows. PROJECT TIMEFRAME: OPERATING BUDGET IMPACT: Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 75,000 75,000 75,000 75,000 0 Construction 0 525,000 525,000 525,000 525,000 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $600,000 $600,000 $600,000 $600,000 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 600,000 600,000 600,000 600,000 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $600,000 $600,000 $600,000 $600,000 $0 XIV-38 Subprogram: Community Services Element: DPW Operations Facility Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 9 The DPW facility at 201 Bedford Street was not designed for a modem public works operation and limits the effectiveness of the Department and will present a safety risk to employees if conditions are not improved. A new facility will improve the DPW's effectiveness, as it will be designed for the present and future operational needs of the department, and it will meet all the regulated safety standards. This request is for funding to design a new DPW facility at 201 Bedford Street Once the design is achieved, funding will be requested for a new facility in FY 2007. PROJECT TIMEFRAME: FY2006—Design FY2007—Construction OPERATING BUDGET IMPACT: A new facility will have an impact on the operating budget,but until the design is complete and site location is chosen, it is difficult to assess what that impact will be. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 720,000 0 0 0 0 720,000 Construction 0 7,000,000 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $720,000 $7,000,000 $0 $0 $0 $720,000 General Fund Cash $0 $0 $0 $0 $0 0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 720,000 0 0 0 0 720,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 7,000,000 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $720,000 $7,000,000 $0 $0 $0 $720,000 XIV-39 Program: Capital Budget Subprogram: 9400 Public Safety Town of Lexington FY2006 Program Budget This subprogram includes capital investment in public safety infrastructure,primarily Fire Department equipment and vehicles. Capital Projects* FY2004 FY2005 FY2006 FY2006 FY2006 Appropriated Appropriated Requested Recommended Appropriated Engine 2-Replacement(GD) - 345,000 - - - Communications Design Study(GC) - - 40,000 50,000 50,000 Rescue 1-Replacement(GC) - - 165,000 165,000 165,000 Total Capital - 345,000 205,000 215,000 215,000 Subprogram Totals General Fund Cash - - 205,000 215,000 50,000 Enterprise Fund Cash - - - - - Gen. Fund Debt(Levy Limit) - 345,000 - - 165,000 Enterprise Fund Debt - - - - - Debt Exclusion - - - - - Stabilization Fund - - - - - Total Resources - 345,000 205,000 215,000 215,000 *Letters in Parentheses after projects indicate funding source:(GC)=General Fund Cash,(EC)=Enterprise Fund Cash, (GD)=General Fund Debt within Prop 2 1/2,(ED)=Enterprise Fund Debt,(DE)=Debt Exclusion,and(SA)=State Aid Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community. Many departments have debt service requirements which must be paid semi-annually. Public Safety has no outstanding debt service,as bonds issued for the renovation of the dispatch center were retired in FY 2005. General Fund(Levy Limit) 176,000 168,000 - - - General Fund Debt Excl. - - - - - Total Debt Service 176,000 168,000 - - - XIV-41 Subprogram: Public Safety Element: Communications Design Study Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 1 This request is for funds to review, analyze and make recommendations for the design of a new communications system for public safety operations for the Town of Lexington. The current system is limited by both its age and limited interoperability. The proposed study would primarily affect Police,Fire,DPW,EMS and Dispatch services,but would work to integrate communications for all emergency management functions of the Town of Lexington. This would include voice and data communications organization wide. The study will review and make recommendations on four areas: 1) The physical arrangement of dispatch center 2) The network&wiring infrastructure for dispatch/telephone/radios 3) The interoperability of the radio communications devices for public safety(both within town and regionally) 4) The interoperability of the telecommunications PROJECT TIMEFRAME: FY 2006 OPERATING BUDGET IMPACT: The study and the eventual replacement of the communications system is eligible for Federal Emergency Management Agency(FEMA)grants. Grants require a 10%local match, and the costs of this study qualify for this match. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 50,000 0 0 0 0 50,000 Construction 0 0 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $50,000 $0 $0 $0 $0 $50,000 General Fund Cash $50,000 $0 $0 $0 $0 50,000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $50,000 $0 $0 $0 $0 $50,000 XIV-43 Subprogram: Public Safety Element: Replace Rescue 2 Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 2 This project seeks funding for the replacement of the 1999 Ford E-350 Road Rescue Ambulance with a projected mileage of approximately 90,000. The ambulance responds as a second unit on major incidents and responds as the primary vehicle on calls when the main ambulance is committed on a call. It also functions as a primary unit when the other unit is out of service for repairs. The unit responds about 400 times in a normal year. This vehicle was originally slated to be replaced in 2005. The date of replacement has been extended one year to get the Department on track with the new 8 year replacement cycle for the heavier duty vehicles we have recently begun purchasing. This will allow the Department to rotate the front line ambulance every 4 years. This rotation should minimize down-time,keep maintenance costs down and ensure a good trade-in value. As a result of adhering to the replacement cycle for light duty vehicles,we will be able to keep a quality vehicle on the road at all times to better serve our citizens. The vehicle that is purchased would be one with a greater gross vehicle weight,that in addition to providing substantially better performance and reliability should also lower annual maintenance and repair costs. PROJECT TIMEFRAME: The ordering of this ambulance would occur after the approval of funding,with delivery within one year. OPERATING BUDGET IMPACT: The purchase of this unit would provide for a safe operating vehicle and reduce the likelihood of major repair costs. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 165,000 0 0 0 0 165,000 Contingency 0 0 0 0 0 0 Total Cost Estimates $165,000 $0 $0 $0 $0 $165,000 General Fund Cash $165,000 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 165,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $165,000 $0 $0 $0 $0 $165,000 XIV-44 Subprogram: Public Safety Element: Replace Engine 1 Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 3 This project seeks funding for the replacement of the 1990 KME fire pumper in FY2007. At the time of replacement, Engine 1 will be 17 years old. The engine is equipped with a 1,250 gallon per minute pump and carries 500 gallons of water and 1000 feet of 4"supply hose line. The engine will be moved to mutual aid/reserve status in 2005. Replacement will allow us to rotate the current frontline Engine 3 to a backup role and place the new piece of apparatus in front line service. This would come very close to the desired sixteen-year replacement cycle for front line firefighting apparatus. The vehicle would meet NFPA specifications for a triple combination pumper(hose,tank, and pump)as well as carry some ground ladders. PROJECT TIMEFRAME: The ordering of this pumper would occur after the approval of funding,with delivery within one year. OPERATING BUDGET IMPACT: The purchase of this unit would provide for a safe operating vehicle and reduce the likelihood of major repair costs. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 380,000 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 5380,000 $0 $0 $0 $0 General Fund Cash $0 $380,000 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 5380,000 $0 $0 $0 $0 XIV-45 Subprogram: Public Safety Element: Replace Radios and Software/Hardware Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 4 This request includes a request for funds to design and replace the base stations,mobile units,portable radios, as well as dispatch software and hardware (Fire Department's share) in FY2008. At the time of replacement,the radio system will be over 10 years old. The current dispatch software operated on a Unix platform and does not relate to other systems in use in the Town. Significant software and hardware improvements will be made to the dispatch center. The focus teams will work to integrate reporting, dispatching and communications software and hardware. This will enhance data collection as well as dispatch and response efficiency and interoperability. A public notification system would be added to the existing system. The greatest challenge to the project will be the integration of Fire,Police and Dispatch operations as well as meeting the needs of the community. The full scope and cost of this project will be determined after the completion of the Communication Design Study— Priority 1 of this years Public Safety Capital requests. PROJECT TIMEFRAME: Subject to funding,the system, software, and hardware would be designed and implemented within a year of funding approval. OPERATING BUDGET IMPACT: The purchase of this equipment would have limited impact on the operating budget Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 0 190,000 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $190,000 $0 $0 $0 General Fund Cash $0 $0 $190,000 $0 $0 0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $190,000 $0 $0 $0 XIV-46 Subprogram: Public Safety Element: Replace Engine 5 Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 5 The project seeks funding for the replacement of Engine 5 in FY 2009. It is a smaller engine,with a 4 wheel drive capacity which allows the unit to be maneuvered in off road areas, such as the conservation roads and meadows. The current truck is from 1985 and will be 25 years old at the time of replacement PROJECT TIMEFRAME: The ordering of this engine would occur after the approval of funding,with delivery within one year. OPERATING BUDGET IMPACT: Replacement at recommended intervals keeps a reliable fleet in service, lowering the impact to the operating budget Aging apparatus results in higher maintenance costs and readily available parts can also be a significant issue. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 0 0 180,000 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $0 $180,000 $0 $0 General Fund Cash $0 $0 $0 $180,000 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $0 $180,000 $0 $0 XIV-47 Subprogram: Public Safety Element: Replace Rescue 1 Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 6 This project seeks funding for the replacement of the 2002 Ford E-350 Road Rescue Ambulance with a projected mileage of over 90,000. The ambulance responds as a second unit on major incidents and responds as the primary vehicle on calls when the main ambulance is committed on a call. It also functions as a primary unit when the other unit is out of service for repairs. The unit responds about 400 times in a normal year. This vehicle was originally slated to be replaced in 2005. The date of replacement is on schedule an 8 year replacement cycle for the heavier duty vehicles. This will allow the Department to rotate the front line ambulance every 4 years. This rotation should minimize down-time,keep maintenance costs down and ensure a good trade-in value. Asa result of adhering to the replacement cycle for light duty vehicles,we will be able to keep a quality vehicle on the road at all times to better serve our citizens. The vehicle that is purchased would be one with a greater gross vehicle weight,that in addition to providing substantially better performance and reliability should also lower annual maintenance and repair costs. PROJECT TIMEFRAME: The ordering of this ambulance would occur after the approval of funding,with delivery within one year. OPERATING BUDGET IMPACT: The purchase of this unit would provide for a safe operating vehicle and reduce the likelihood of major repair costs. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 0 0 0 180,000 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $0 $0 $180,000 $0 General Fund Cash $0 $0 $0 $0 $180,000 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $0 $0 $180,000 $0 XIV-48 Program: Capital Budget Subprogram: 9500 Culture and Recreation Town of Lexington FY2006 Program Budget This subprogram includes capital investment in municipal library and recreation facilities and infrastructure. Capital investment for revenue generating recreation facilities is funded from the Recreation Enterprise fund,while other assets call on the General Fund. On May 20,2002,voters approved a debt exclusion to reconstruct the Lincoln Park athletic fields and parking lot;a total project cost of$3,400,000 was authorized by a Special Town Meeting. Capital Projects* FY2004 FY2005 FY2006 FY2006 FY2006 Appropriated Appropriated Requested Recommended Appropriated Skate Park(EQ 30,000 - - - - Playground Improvements(GD) - - 35,000 35,000 35,000 Playground Improvements(EQ 35,000 30,000 30,000 30,000 Tennis&Basketball Improvements(ECG 130,000 - - - Pine Meadows Equipment(EC0 50,000 - 50,000 50,000 50,000 Lincoln Park Bathrooms(GD) - - 125,000 125,000 - Lincoln Park Bathrooms(PF) - - 75,000 75,000 - Total Capital 80,000 165,000 315,000 315,000 115,000 Subprogram Totals General Fund Cash - - - - - Enterprise Fund Cash 80,000 165,000 80,000 80,000 80,000 Gen. Fund Debt(Levy Limit) - - 160,000 160,000 35,000 Enterprise Fund Debt - - - - - Debt Exclusion - - - - - State Aid - - - - _ Private Funding - - 75,000 75,000 - Total Resources 80,000 165,000 315,000 315,000 115,000 *Letters in Parentheses after projects indicate funding source: (GC)=General Fund Cash,(EC)=Enterprise Fund Cash, (GD)=General Fund Debt within Prop 2 1/2,(ED)=Enterprise Fund Debt,(DE)=Debt Exclusion,and(PF)=Private Funding Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community. Many departments have debt service requirements which must be paid semi-annually. Culture&Recreation has within-levy debt service attributable to the Cary Memorial Library renovation and Excluded debt service attributable to the Lincoln Park Fields project. General Fund(Levy Limit) 769,464 1,016,614 738,387 738,387 738,387 General Fund Debt Excl. 365,200 334,575 329,513 329,513 329,513 Total Debt Service 282,350 1,134,664 1,067,900 1,067,900 1,067,900 XIV-49 Subprogram: Culture and Recreation Element: Renovate Branch Library Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 1 A major renovation of the East Lexington Branch Library is required if the building is to continue to provide library service. Presently there are evident structural problems,public safety issues, inefficient mechanical systems code issues, and non-compliance with the Americans with Disabilities Act. Library service issues are impacted regularly by the age of the building and the inability of the building's services to handle technology applications and other library uses. The branch is a town-owned building and is governed by the will of Miss Ellen Stone who donated the building to the town in 1892 and defined the uses of the building. A thorough renovation will bring the building into compliance with safety, code, and ADA requirements. Library services will be better addressed by redesigning the interior functions of the library. PROJECT TIMEFRAME: Pending funding approval, design and engineering will occur in 2007 and construction in 2009. With the completion of the main library renovation the branch library's building needs are the number one priority for the library. OPERATING BUDGET IMPACT: Renovation of the branch library will increase operating costs to the library. To address ADA issues the square footage of the library will have to be increased resulting in additional staffing needs, increased utilities and other operating expenses. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 100,000 0 200,000 0 0 Construction 0 0 0 3,300,000 0 0 Equipment 0 0 0 550,000 0 0 Contingency 0 0 0 450,000 0 0 Total Cost Estimates $0 $100,000 $0 $4,500,000 $0 $0 General Fund Cash $0 $100,000 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 4,500,000 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $100,000 $0 $4,500,000 $0 $0 XIV-51 Subprogram: Culture and Recreation Element: Lincoln Park Restrooms Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 1 This request is for$200,000 from the Recreation Enterprise Fund to build a restroom facility at Lincoln Park. Lincoln Park is an extensively used recreation facility that recently was renovated. The recent renovation included the installation of water, sewer and electrical lines to the proposed restroom location. The Recreation Committee is now seeking approval of funds to construct the restroom. This request was not funded by the 2005 Annual Town Meeting. PROJECT TIMEFRAME: N/A OPERATING BUDGET IMPACT: N/A Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 0 0 0 0 0 Construction 200,000 0 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $200,000 $0 $0 $0 $0 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 125,000 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Private Funding 75,000 0 0 0 0 0 Total Resources $200,000 $0 $0 $0 $0 $0 XIV-52 Subprogram: Culture and Recreation Element: Park and Playground Improvements Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 2 This is a yearly request from the Recreation Committee to provide for recreation facility improvements and to purchase and update playground equipment and safety surfacing. The FY06 request is for$35,000 from the tax levy to replace the fencing,replace the swing set and install new safety surfacing under the swing set and play equipment at Rindge Playground. The request is also for$30,000 from the Enterprise Fund to replace the existing tennis practice board at the Center Playground. • Tennis Practice Board at Center Playground: Replace the existing practice board at the Park Drive end of the Center Playground. The existing structure is made of plywood. It was relined with plywood in the early 1980's, and is repaired annually by the Department of Public Works. The main reason for a complete reconstruction with a different material is to solve neighborhood concerns and complaints regarding the noise level of the practice board directed to the homes on Parker Street The proposal is to remove and dispose of the existing 40' x 12' (+) practice board and replace it with a new sound absorbent practice board. This new structure will be a SPORTWALL Premier Trainer 2000(20' x 10'). The Sportwall Trainer Series consists of modular flat in 10' modular panels. The Trainer Series is built of a Forton MG based composite(fiberglass,balsa and epoxy reinforced gypsum)which provides the look and strength of concrete without the weight or the brittleness. Post installation these systems are filled with sand to provide the density and mass of a concrete wall. With zero expansion and contraction-taking place in the panels,the Trainer Series is highly equipped to withstand any weather conditions. Total Cost: $30,000 • Rindge Playground Fence: Remove and replace the existing fence at the Rindge Playground with 330 linear feet of 4' galvanized fencing,2 walk-in gates and 1 double gate for maintenance and emergency vehicle access. Total Cost: $14,700 • Rindge Playground Renovation: The existing equipment at Rindge Playground consists of a modular play structure modified to meet new ADA requirements in 1998. Also at the site is a three-bay 10' high swing set that was not replaced during the renovation. The swing set,while usable, is located along the tree line and fails to allow for proper safety zone area behind the swings, and due to the placement of the play structure requires that users walk in front of the swings to access the other equipment. The proposal is to remove the existing swing set and replace it with a new two-bay structure,relocated(so that it has an appropriate use zone)which would accommodate 2 belt swings and two tot swings. Safety surfacing will be installed under the new swing set. Additionally,timber edging will be installed around the existing play structure and new safety surfacing installed. Total Cost: $20,300 PROJECT TIMEFRAME: 2006-Rindge/Center Tennis Practice Board $65,000 2007- Center Playground $200,000 2008- Center Basketball $50,000 2009-Center 2 &Tennis Lights $200,000 2010-Adams&Franklin $70,000 OPERATING BUDGET IMPACT: Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Requested Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 $0 Construction 23,000 55,000 15,000 55,000 21,000 $23,000 Equipment 36,520 125,000 30,000 125,000 42,000 $36,520 Contingency 5,480 20,000 5,000 20,000 7,000 $5,480 Total Cost Estimates $65,000 $200,000 $50,000 $200,000 $70,000 $65,000 General Fund Cash $35,000 $200,000 $50,000 $200,000 $70,000 $0 Enterprise Fund Cash 30,000 0 0 0 0 $30,000 General Fund Debt 0 0 0 0 0 $35,000 Enterprise Fund Debt 0 0 0 0 0 $0 Debt Exclusion 0 0 0 0 0 $0 State Aid 0 0 0 0 0 $0 Total Resources $65,000 $200,000 $50,000 $200,000 $70,000 $65,000 XIV-53 Subprogram: Culture and Recreation Element: Pine Meadows Improvements Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 3 In FY06, $50,000 is being requested from the Recreation Enterprise Fund to engage an Engineering Firm to study the hydrology of the Pine Meadows Upper and Lower Pond areas and make recommendations for renovation of the Upper Pond Dam, cart path by the 9d' green, creation of an overflow system and reconstruction of the existing pipe near the spillway. This project stems from the original problem of the wash out of the cart path next to the upper pond. The Town staff and the Recreation Committee have closely monitored the problem with the retaining wall and have determined that the"big picture"needs to be looked at and not just one section of the pond/retaining wall. In addition this will look at the wet areas around the 4d' green and the l't&2°d fairways. The base of the 4d'fairway,the l't and 2°d fairways are holding more water then ever before. It is believed that the hydrology study will determine the cause and will make recommendations to address these concerns. In FY08, $400,000 is being requested from the Recreation Enterprise Fund to make the repairs and renovations recommended by the Engineers. Based on the engineer's findings and recommendations, this project will replace the existing 48-inch CMP culvert with a 48-inch RCP culvert, and replace the existing stone headwall with new concrete headwall. Closely tied to the need to continually upgrade the golf course from a playability and credibility stand point, is the strong potential for increasing the number of annual rounds and revenue realized by the Town. Past and current improvements at Pine Meadows have had positive effects on the number of rounds played annually. In 1990, 42,842 rounds were logged. By 2001 the rounds had increased to 46,183. The proposed capital project for FY09 will improve the overall status of the course, draw more golfers to the facility and increase revenues. PROJECT TIMEFRAME: 2006- $50,000 2008- $400,000 OPERATING BUDGET IMPACT: N/A Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 50,000 0 0 0 0 50,000 Construction 0 0 375,000 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 25,000 0 0 0 Total Cost Estimates $50,000 $0 $400,000 $0 $0 $50,000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 50,000 0 400,000 0 0 50,000 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $50,000 $0 $400,000 $0 $0 $50,000 XIV-54 Subprogram: Culture and Recreation Element: Pine Meadows Equipment Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 4 This request is for$50,000 from the Recreation Enterprise Fund to purchase new equipment at Pine Meadows Golf Club in FY 2007 and again in FY 2009. As equipment comes closer to the end of its life expectancy, it does not operate as efficiently and effectively. When the equipment is out of service for repairs,the golf course is not being groomed properly. If the turf is not maintained properly, it will affect the quality of play and the Town will lose customers,thus decreasing revenue. In addition to the financial loss, employee safety issues arise if machinery is operated beyond its reasonable life span. The overall aesthetic quality of a golf course is very important to its ultimate financial success. The good maintenance of a golf course requires equipment that operates efficiently, effectively and safely. The quality of the turf and grooming of the course is critical to the overall operation. PROJECT TIMEFRAME: 2007- $50,000 2009-$50,000 OPERATING BUDGET IMPACT: N/A Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 50,000 0 50,000 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $50,000 $0 $50,000 $0 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 50,000 0 50,000 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $50,000 $0 $50,000 $0 $0 XIV-55 Subprogram: Culture and Recreation Element: Valley Tennis Court Improvements Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 5 The FY2008 request of$100,000 will be to engineer and reconstruct the 2 tennis courts at Valley. The project will include grinding down the existing courts,rebuilding, surfacing, and painting them. The project will also include replacement of the existing perimeter fencing around the two courts. This request will also install new posts and nets on the tennis courts and purchase necessary site amenities. PROJECT TIMEFRAME: FY2008 OPERATING BUDGET IMPACT: The Tennis Courts at these sites can no longer be repaired in a cost effective manner. The standard maintenance costs at each site are increasing yearly due to the ongoing deterioration of the surface. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 0 15,000 0 0 $0 Construction 0 0 25,000 0 0 $0 Equipment 0 0 55,000 0 0 $0 Contingency 0 0 5,000 0 0 $0 Total Cost Estimates $0 $0 $100,000 $0 $0 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 100,000 0 0 $0 General Fund Debt 0 0 0 0 0 $0 Enterprise Fund Debt 0 0 0 0 0 $0 Debt Exclusion 0 0 0 0 0 $0 State Aid 0 0 0 0 0 $0 Total Resources $0 $0 $100,000 $0 $0 $0 XIV-56 Subprogram: Culture and Recreation Element: Center Pool Complex Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 6 The Recreation Committee requests$30,000 from the Recreation Enterprise Fund to hire a consultant to evaluate the Center Pool infrastructure and provide a written report with recommendations of the findings. The pool infrastructure (pipes, skimmers, filtration, chlorinators, etc.)has not been updated since 1980. The consultants report will provide the Town and the Recreation Department with a detailed list of the recommended upgrades and repairs needed to continue to operate the pools efficiently and safely. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: The FY07 request for an evaluation of the infrastructure at the Center Pool Complex,will allow the Recreation Department to efficiently budget for a needed upgrade of the pipes, filtration system and other infrastructure items at the pools. The pools are an integral part of the Recreation Department's programming. It is vital that the facility operate efficiently and safely. Since there have been no infrastructure upgrades since 1980,the internal systems now require a high, costly level of maintenance and repair. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 30,000 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $30,000 $0 $0 $0 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 30,000 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $30,000 $0 $0 $0 $0 XIV-57 Subprogram: Culture and Recreation Element: Old Reservoir Management Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 7 The Recreation Committee's FY2008 request is for$50,000 from the Recreation Enterprise Fund. The project is to improve the Old Reservoir parking lot on Marrett Road. The current parking lot has a stone dust surface. It is constantly eroding and deteriorating. DPW efforts to add materials and roll the surface periodically are helpful,but not seen as more than a stopgap solution to the drainage problems and erosion at the site. The parking lot is used heavily during the summer months by Lexington residents swimming at the Old Reservoir, and from September through May by commuters. The proposed project will address drainage issues in the lot by providing a stable,bituminous concrete surface. PROJECT TIMEFRAME: 2008 OPERATING BUDGET IMPACT: DPW will no longer need to grade or roll the surface. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $20,000 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 25,000 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 5,000 0 Total Cost Estimates $0 $0 $0 $0 $50,000 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 50,000 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $0 $0 $50,000 $0 XIV-58 Program: Capital Budget Subprogram: 9600 Social Services Town of Lexington FY2006 Program Budget This subprogram includes capital investment in facilities and infrastructure supporting the Social Services Programs. Capital Projects* FY2004 FY2005 FY2006 FY2006 FY2006 Appropriated Appropriated Requested Recommended Appropriated Total Capital Subprogram Totals General Fund Cash - - - - - Enterprise Fund Cash - - - - - Gen.Fund Debt(Levy Limit) - - - - - Enterprise Fund Debt _ _ _ _ _ Debt Exclusion - - - - - State Aid - - - - - Total Resources - - - - - *Letters in Parentheses after projects indicate funding source:(GC)=General Fund Cash,(EC)=Enterprise Fund Cash, (GD)—General Fund Debt within Prop 2 1/2,(ED)—Enterprise Fund Debt,(DE)—Debt Exclusion,and(SA)—State Aid Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community.Many departments have debt service requirements which must be paid semi-annually. Social Services has no debt service. General Fund(Levy Limit) - - - - - General Fund Debt Excl. - - - - - Total Debt Service XIV-59 Subprogram: Social Services Element: New Senior Center Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 1 This project requests funds to build a new Senior Center. The current Senior Center is too small to adequately serve a senior population of 7,200 people. A new center would allow expansion of programs and hours to better serve the senior population. PROJECT TIMEFRAME: • COA Long Range Planning Committee 1998 • Town meeting appropriates feasibility study money 2000 • Selectmen's Sighting Committee recommends 3 sites 2000 • COA updates Town Meeting on status Spring 2004 • Project Proposal goes to community for vote 2006-2007 • Building occurs over 2007-2008 • Doors open 2008 OPERATING BUDGET IMPACT: The operating impact of this project is that the opening of a new senior center would eliminate the need to rent space in Lincoln for department programs, which costs approximately $13,000 a year. Other cost savings could be achieved by centralizing the programs. However,there will be an unknown increase in utility and maintenance costs due to the increase in facility size. The size of the facility has not yet been determined. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 7,680,000 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $7,680,000 $0 $0 $0 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 7,680,000 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $7,680,000 $0 $0 $0 $0 XIV-61 Program: Capital Budget Subprogram: 9700 Community Development Town of Lexington FY2006 Program Budget This subprogram includes capital investment in facilities and infrastructure supporting the Community Development Programs. There is no planned capital investment at this time in Community Development between FY 2005-2009. Capital Projects* FY2004 FY2005 FY2006 FY2006 FY2006 Appropriated Appropriated Requested Recommended Appropriated Total Capital - - - - - Subprogram Totals General Fund Cash - - - - - Enterprise Fund Cash - - - - - Gen. Fund Debt(Levy Limit) - - - - - Enterprise Fund Debt - - - - - Debt Exclusion - - - - - State Aid - - - - - Total Resources - - - - - *Letters in parentheses after projects indicate funding source:(GC)=General Fund Cash,(EC)=Enterprise Fund Cash, (GD)=General Fund Debt within Prop 2 1/2,(ED)=Enterprise Fund Debt,(DE)=Debt Exclusion,and(SA)=State Aid Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community. Many departments have debt service requirements which must be paid semi-annually. Community Development has within-levy debt service for a conservation land acquisition. General Fund(Levy Limit) 17,862 17,247 16,617 16,617 16,617 General Fund Debt Excl. - - - - - Total Debt Service 17,862 17,247 16,617 16,617 16,617 XO V-63 Program: Capital Budget Subprogram: 9800 General Government Town of Lexington FY2006 Program Budget This subprogram includes capital investment in equipment supporting the General Government Programs. Capital Projects* FY2004 FY2005 FY2006 FY2006 FY2006 Appropriated Appropriated Requested Recommended Appropriated Total Capital - - - - - Subprogram Totals General Fund Cash - - - - - Enterprise Fund Cash - - - - - Gen. Fund Debt(Levy Limit) - - - - Enterprise Fund Debt - - - - - Debt Exclusion - - - - - State Aid - - - - - Total Resources - - - - - *Letters in Parentheses after projects indicate funding source:(GC)=General Fund Cash,(EC)=Enterprise Fund Cash, (GD)—General Fund Debt within Prop 2 1/2,(ED)—Enterprise Fund Debt,(DE)—Debt Exclusion,and(SA)—State Aid Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community. Many departments have debt service requirements which must be paid semi-annually.General Government has within-levy debt service for finacial software. General Fund(Levy Limit) - 151,114 148,030 148,030 148,030 General Fund Debt Excl. - - - - - Total Debt Service 151,114 148,030 148,030 148,030 XIV-65 Subprogram: General Government Element: Touch Screen Voting Equipment Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 1 The Help America Vote Act of 2002(HAVA)implements initiatives to address national election reform needs identified during the 2000 Presidential election. HAVA mandates equipping each polling location with one touch-screen voting system to serve the needs of the handicapped voter. Federal reimbursement may be available. PROJECT TIMEFRAME: Summer to Fall 2006—for readiness at the November 2006 State Election. OPERATING BUDGET IMPACT: Election reform will result in many changes to election operations. Full impact of implementing touch-screen voting system is uncertain. Increases in annual election budget are anticipated to fund programming, service and maintenance as well as possible added storage space and transportation needs. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 SO Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 65,000 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates SO $65,000 SO SO SO SO General Fund Cash $0 $65,000 $0 $0 $0 0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources SO $65,000 SO SO SO SO XIV-67 Subprogram: General Government Element: Remote Network Access Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 1 This project would allow employees to access files from remote locations, especially their home offices. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 25,000 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $25,000 $0 $0 $0 $0 General Fund Cash $0 $25,000 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $25,000 $0 $0 $0 $0 XIV-68 Subprogram: General Government Element: Electronic Permitting Automation Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 2 This request is for purchase of proprietary permitting software for use by all the various departments that issue permits and maintain separate databases for these permits. These databases do not communicate with each other. Therefore, if one department has an issue with a property, another department may not be aware of the issue. The use of proprietary software that tracks permits,tracks conditions, and automatically notifies all relevant departments of issues will result in better communication and reduce the chance of conflicting information being given to property owners. PROJECT TIMEFRAME: This project is part of a larger program to apply technology to improve efficiency and customer service. A preliminary step in FY2005—FY2006 will be to make fillable forms available on the Website. OPERATING BUDGET IMPACT: The operating impact would be an annual cost for maintenance. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 0 0 150,000 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $0 $0 $150,000 $0 $0 General Fund Cash $0 $0 $0 $150,000 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $0 $150,000 $0 $0 XIV-69 Subprogram: General Government Element: Telephone System Replacement Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: DEPARTMENT PRIORITY: 3 This project requests replacement of the Town Hall telephone system. The existing telephone system is over 10 years old and the technology has changed dramatically. PROJECT TIMEFRAME: FY 2007 or FY 2008—timeframe is dependent upon results of communications study requested for FY 2006. OPERATING BUDGET IMPACT: The newer phone technologies, specifically voice over ip, could provide a cost savings with regard to maintenance and service issues. The IT Department would be able to manage the system since the operation would be similar to current network management. Project Cost Estimates FY2006 FY2007 FY2008 FY2009 FY2010 FY 2006 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 60,000 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $0 $60,000 $0 $0 $0 $0 General Fund Cash $0 $60,000 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $60,000 $0 $0 $0 $0 XIV-70 Section XV: Appendices Fiscal Policies Personal Services Data Lexington Community Profile Compilation Budget Law Glossary Fiscal Policies The Town of Lexington has a series of fiscal polices and recommendations which guide financial decision-making. After the completion of the FY 2006 Budget process and the 2005 Annual Town meeting, it is the intent of the community to revisit these policies and evaluate their effectiveness and need. All policies are subject to change and revision. Fiscal Policies Capital Policy Framework: In 1991 the Board of Selectmen adopted a capital policy framework to ensure adequate planning and funding for capital investment. The Board was particularly interested in providing for cash capital projects within the general fund. This capital investment strategy was composed of the following major elements: A capital project is a major, non-recurring expenditure involving one or more of the following: • Acquisition of land for a public purpose; • Construction of, or addition to, a facility such as a public building,water or sewer lines,play field, etc; •Rehabilitation or repair of a building, facility;provided the cost is $25,000 or more and the improvement will have a useful life of 10 years or more; •Purchase of equipment costing $25,000 or more,with a useful life of 5 years or more(all cars are defined to be non-capital items); • Any planning, engineering or design study related to a specific capital project. Small capital projects are planned using a five-year capital framework. This framework includes categories of projects that are described below. • The Cash Capital Plan includes cash projects are those relatively small renewal capital investment projects such as the annual street resurfacing program, renewal of building systems, and replacement of large equipment. • The Water and Sewer Enterprise Funds are financially able to support all capital needs projected over the five-year planning period. The Recreation Enterprise Fund is able to fund most capital investment plans Some non-revenue producing assets,have capital needs that are requested from the General Fund such as playground improvements. Cash Capital Policy: 5%of general fund revenues are allocated for cash funding of small capital projects and within-levy debt service on an annual basis. Debt Exclusion Policy: Large capital projects, generally costing over$1 million and having useful lives of ten years or more, are typically funded with debt to spread the cost out over many years. In order to prevent debt service costs from absorbing all the capital investment resources,Lexington's capital policy anticipates excluding large capital project debt service from the limits of Proposition 2-1/2 through debt exclusion questions to the voters. Enterprise Funds: The Town of Lexington has three(3)Enterprise Funds: Water, Sewer and Recreation. Enterprise funds are self-sustaining—meaning that they are able to raise sufficient revenues to cover all operating and capital costs without support from the Town's General Fund or tax levy. Enterprise funds are FY 2006 Appropriated Budget A-1 Appendices: Fiscal Policies also assumed to cover and reimburse the general fund for all service utilized within the operations of the enterprise. The exception to this policy is the Recreation Enterprise fund,which provides a level payment of$75,000 to the general fund for service provide from the Department of Public Works and for small capital projects on assets that do not produce revenue. Reserves Policy: The Board voted and Town Meeting supported the establishment of a reserve policy in 1997. A ten-year plan or strategy was adopted by the Board so as to accumulate free cash of 5%of the tax levy at the end of that 10-year period. Stabilization Fund Policy: A stabilization fund was established to assist in the cash purchase of large items such as fire trucks. With the change in law in 2004, and the Town's need to build flexibility into the budget, Town Meeting voted to add to the stabilization fund for no specific purpose. The Board of Selectmen will be establishing a policy on the appropriate growth of the stabilization fund after this year's Town Meeting. FY 2006 Appropriated Budget A-2 Appendices: Fiscal Policies Personal Services Data Personal Services This section includes historical and requested Association(LESA)representing the support compensation funding and staffing level staff. information for the Town. The compensation account and staffing levels are applicable to There are six labor organizations representing six employees, including enterprise-funded municipal bargaining units: departments. The historical personal services comparison, salary schedules and performance • The International Association of Fire Fighters indicators include information on most employees (Local 1491)represents most Fire Department of Lexington Public Schools and Town employees; Government. • The International Brotherhood of Police Officers (Local 377 and Local 501)represents Performance Pay grades are established to patrol officers and superior officers; equitably classify employees according to the type • The American Federation of State and County and level of work performed. For non-union Municipal Employees (AFSCME) AFL-CIO members, salary or wage increases are across the Massachusetts State Council 93 (Local 1703) board regardless of merit and length of service. represents public safety telecommunications For association and union members, salary or employees as well as many employees of the wage increases within the salary range follow Department of Public Works; established"steps"based upon merit and length of . Many employees of the Cary Memorial service. Library are members of Local 4928 MESA, NTT, AFT, AFL-CIO. Eleven labor organizations represent many school • The Lexington Municipal Employees and town employees. All contracts except the Association includes benefit-eligible school custodians expired at the end of FY2004. employees of the Lexington Town Hall and The FY2006 budget includes funding for step, other office, administrative, and supervisory level and degree changes as well as a cost of positions within the Police, Fire, Social living increase for School or Town employees. Services,Library, and Public Works departments not otherwise belonging to any The five labor organizations representing five other union or association. bargaining units of school employees are: The Senior Managers Association includes • The Association of Lexington Administrators members of the municipal Senior Management Team. (affiliated with the Massachusetts Association of Professional School Administrators); Contracts have not been formally se are in the • The Lexington Education Association process of being negotiated as of the publishing of representing teachers and nurses jointly; this budget. • Service Employees International Union (Local 999 AFL-DIO)representing the custodians; • The Lexington Educational Services Association(LEXED)representing the tutors; • The Lexington Educational Secretaries FY 2006 Appropriated Budget B-1 Appendices: Personal Services FY2007 Personal Services Comparison Category FY2003 FY2004 FY2005 FY2006 % of Gen. Fund'. Expended Appropriated Appropriated; Appropriated Operating Budget, Salaries' Lexington Public Schoo ls2 $ 43,900,810 $ 43,712,525 $ 45,566,543 $ 47,204,681 42% Town Government3 $ 14,275,760 $ 12,082,531 $ 13,147,817 $ 14,396,240 13% Total Salaries $ 58,176,570 $ 55,795,056 $ 58,714,360 $ 61,600,921 55% Medical, Dental, &Life Insurance Lexington Public Schools $ 6,770,091 $ 8,445,106 $ 9,552,962 $ 10,387,000 9% Town Government $ 4,084,095 $ 3,433,282 $ 4,058,887 $ 4,487,302 4% Other Employee Benefits and Insurance School and Town Combined Coverage $ 3,670,798 $ 2,669,561 $ 3,313,346 $ 3,576,180 3% Total Benefits $ 14,524,984 $ 14,547,949 $ 16,925,195 $ 18,450,482 16 0 Total Personal Services $ 72,701,554 $ 70,343,005 $ 75,639,555 $ 80,051,403 72°h.'. 'Includes wages,overtime,merit,and longevity expenses. 2FY03 expenses do not include funding for athletic officials and coaches. 'Does not include wages charged to Enterprise funds(indirects). °Includes Retirement,Workers Compensation,and Unemployment Expenses Staffing History Full-Time Town Employees 300 293 295 296 290 292 290 281 284 11111.- 281 279 280 276 213 275 272 276 270 267 267 266 271 272 263 261 264k267 260 261 262 250 250 249 252 47 240 242 230 O N t7 C N (O h 0 W O N t7 C N (O m m m m W m m m m m o 0 0 o O o 0 m m m m m m m m m m o 0 0 0 0 0 0 > > > > > > > > > > > > > > > > > LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL —E Including enterprise Fiscal Year Excluding enterprise FY 2006 Appropriated Budget B-2 Appendices: Personal Services Town Compensation Account PROGRAM NAME FY 2004 FY 2005 FY 2006 Full Part Full'. Part FullPart Municipal Funds Appropriated Appropriated Appropriated Time; . .Time. . TIME Time Time Time General Fund DPW' 65 8 $ 2,873,647 60 8 $ 2,801,758 62 8 $ 2,982,243 Joint Dispatch 8 0 $ 388,728 8 0 $ 379,060 9 0 $ 447,957 Police Department 46 0 $ 2,917,192 51 3 $ 3,476,571 51 3 $ 3,526,214 Fire Department 54 0 $ 3,159,420 54 0 $ 3,571,007 55 0 $ 3,708,450 Library 25 15 $ 1,204,181 25 22 $ 1,400,313 25 24 $ 1,487,209 Transportation 0 0 $ - 1 1 $ 65,184 1 1 $ 67,040 Social Services 7 3 $ 167,899 7 4 $ 207,463 7 4 $ 319,733 Community Development 10 4 $ 537,348 9 6 $ 576,477 10 5 $ 621,432 Planning Department 3 1 $ 168,734 3 1 $ 184,497 3 1 $ 187,207 Economic Development 0 0 $ 19,480 0 0 $ 6,000 0 1 $ 35,432 Board of Selectmen' 1 0 $ 60,813 1 1 $ 61,983 1 1 $ 62,681 Town Manager's Office 7 0 $ 324,919 5 1 $ 352,103 5 1 $ 352,640 Temporary Help&Overtime NA NA $ 43,576 0 0 $ 33,976 1 1 $ 33,976 Finance Department' 15 0 $ 731,128 13 0 $ 658,902 16 2 $ 840,011 MIS 3 0 $ 153,280 3 0 $ 165,065 3 0 $ 177,637 General Insurances 0 0 $ 23,763 0 0 $ 19,488 0 0 $ 21,591 Town Clerk's Offices 3 0 $ 175,330 2 1 $ 190,686 3 2 $ 208,017 Salary Adjustments NA NA $ 185,810 0 0 $ 50,000 0 0 $ 417,780 Total Town General Fund 247 31 $ 13,135 248 242 48 i$ 14,200,533 252 54 i $ 15,497,250i Enterprise Funds Recreation Enterprise 5 0 $ 513,710 5 0 $ 517,795 5 0 $ 534,828 Water Enterprise Operating 11 0 $ 551,125 11 0 $ 562,231 11 0 $ 561,461 Sewer Enterprise Operating 4 0 $ 253,999 4 0 $ 232,759 4 0 $ 225,499 Total Enterprise Funds 20', 0 $ 1,318 834 29 0 $ 1,312 785 20 0 $ 1,321,788`. Total Municipal Funds 267. 31 $ 14,454082 1 292 48 $ 15,513,318 272 54 $ 16,819,038 Note: FY 2004 includes 14 FT positions lost to the Early Retirement Incentive midyear. ''No seasonal employees included. ''Social Services includes all full and part-time workers. .'Recording secretary wages included here but staffed by existing employee in FY2004. 4Finance includes Board of Assessors stipends .'Staff support of Benefits&Workers'Comp is provided by employees assigned to the Manager's Office and the Finance Department. ''Town Clerk compensation includes election workers and registrars Full-Time Full Time Full-Time School Funds Appropriated Appropriated Appropriated Equivalents Equivalents Equivalents Administration 7.60 8.60 8.60 Principals/Assistant Principals 19.34 20.92 20.92 Teachers/Education Staff 531.32 562.63 577.78 Aides/Secretaries 101.60 $ 43,146,862 99.17 $ 45,556,543 100.17 $ 47,204,681 Tutors 77.92 79.97 79.97 Custodians/Maintenace 49.00 50.00 51.00 Technology 12.45 7.75 7.75 Total School Funds 799.23 $ 43,146,862 829.04 i$ 45,556,,543 846.19 i $ 47,20d,681 Note:School Employees shown in Full-Time Equivalent positions *Until FY 2003,Tech Facilitators were reflected in the Aides/Secretaries category ** For comparison purposes,tutor hours have been converted to 37.5 hours=1 FTE FY 2005 Appropriated Budget B-3 Appendices:Personal Services Lexington Community Profile Lexington Community Profile Lexington Then and Now In the spring of 1713,Lexington was incorporated as a Town and its residents established Lexington is a suburban Lexington's first Town Meeting. Lexington community located 11 abolished the open Town Meeting in 1929 and miles northwest of established a representative Town Meeting to Boston. First settled in appropriate funds for Town services and to 1642, the Town has establish Town policies. In 1973, the Town was grown to encompass redistricted from six to nine precincts, and today, 16.64 square miles with a twenty-one citizen representatives from each population of precinct are elected for three-year rotating terms. approximately 30,000. In addition, the Moderator and several at large Settlement originally members participate in Town Meeting by virtue of occurred on the best their positions in Town government. farmland; housing development occurred Town Meeting convenes for a series of meetings in with the growth of the Statue of captain John the spring, and at other times when necessary, to Parker,leader of the Boston urban area and Lexington Militia approve annual appropriations and by-law changes the decline of for the coming year. Town Meeting approves agriculture. The Town was named after Lord funding for the operating and capital budgets for Lexington, an English nobleman. The first battle the upcoming fiscal year,which runs from July 1st of the American Revolution was fought in to June 30`h Lexington on April 19, 1775 and the Town is now referred to as the"birthplace of American liberty". Lexington has operated under a Town Meeting— The historic setting of the Battle Green and the Board of Selectmen—Town Manager form of number of colonial era buildings and exhibits government since 1969. Each member of the annually draw thousands of visitors. The Battle of unpaid, five-member Board of Selectmen is Lexington is re-enacted early in the morning of elected for a three-year term to establish policy Patriot's Day. directives for Town government. The Selectmen appoint a Town Manager, the chief executive Since the construction of a railroad connection to officer of the Town,who is responsible for the Boston in the 1850's, Lexington has evolved from implementation of the Board's directives and daily an agricultural community to a bedroom suburb of administration of municipal services. Boston. Construction of state highways and expressways has reinforced Lexington's role as a Town government relies on over 500 citizen desirable residential suburb. In the post-World volunteers who serve on approximately fifty War II era, suburban office park development, permanent and ad hoc committees, commissions, particularly of"high-technology" firms, has and boards. These citizens provide advice and provided a diversified commercial and help administer programs relating to waste employment base within the town. management, Lexington Center revitalization,bio- safety,personnel,transportation,human services, The Town of Lexington is a community that prides recreation, land use,tourism, and other important itself on the beauty of town land,the safety of its community issues. residents and the excellence of its public school system. The town has numerous parks, Lexington Community Profile conservation lands,museums and libraries that provide exceptional opportunities for recreational The following pages give demographic and cultural activities. information and other pertinent facts about the Town of Lexington. The information is drawn Town Government from a number of different sources, which are listed at the bottom of the last page in the section. FY 2006 Appropriated Budget C-1 Appendices. Lexington Community Profile Lexington Community Data Profile Basic Demographics about Lexington Lexington Population Trends (Annual Report&2000 U.S. Census) (2000 U.S.Census) Total Area 16.64 square miles Land Area 16.40 square miles 30500 30355 Population 30,355 Population Density 1,851 per square mile 30000 Median Family Income $111,899 State Rank 12 29479 29 500 Per Capita Income $46,119 State Rank 15 - 28974 8 29 000 28 500 28 000 1980 1990 2000 Race and Ethnicity(2000 U.S. Census) Lexington Age Distribution(2000 U.S. Census) , 0-4 Asian or 65+ 6% American Pacific Other 19% Indian, Isla 1 n 7%der 0.34% 5-19 22% 0 Eskimo or 22% Aleut 0.08% Black 55-64 1.15% 11% 20-34 White 35-54 9% 87.37% 33% Income:Distribution by Household Educational Attainment of Lexington Residents (2000 Federal Census) (2000 U.S.Census) Numbers in Household em-1Sold Bade 2,60 Grade School y 1% HS Graduate 2,2so 13% 2,00 Graduate Some College Degree/PhD 10% In 43% Associates +s ai 1,210 "00 Bachelors �Szsx Szsx-Ssox$60K $26x 826 x- $100 x- $110,x- $200 x. 2% $100K $121 K $200 K FY 2006 Appropriated Budget C-2 Appendices:Lexington Community Profile Lexington Community Data Profile Employment by Industry of Lexington Residents(2001 DIET, ES•202 Series) 14000 12,933 0 12000 CL LL 10000 0 ^� 8 000 W ^N, 6 000 NW 1� {F 4000 A0 2,303 2,645 W 2000, 1,857 8M E153 394 352 0 0 Z Agriculture Mining Construction Manufacturing Trans Xomm. Molesale&Rmail FIRE Government service Trade Lexington Business Climate(2001 DET, ES=2D2 Series); , 1990 1995 2001 Total Employment 19,411 17,838 21,437 Total Annual Payroll $688,870,000 $775,064,183 $1,390,681,678 Average Annual Wage $35,489 $43,450 $64,873 Number of Establishments 1,032 1,182 1,253 1990 1995 2001 Labor Force 15,735 15,462 16,258 Employed 15,253 15,041 15,866 Unemployed 482 421 392 Unemployment Rate 3.1% 2.7% 2.4% New Construction Residential Building Permits(Community Development Records) , Year Single Family Multi-Family 1995 35 1 1996 56 2 1997 40 3 1998 38 2 1999 64 0 2000 73 3 2001 81 2 2002 72 0 2003 2004 Sources:. 1990 Federal Census 2000 Federal Census Annual Report ofLexingCon Commonwealth of ivassachusetts DET,(ES-202 Series) Community Development Records FY 2006 Appropriated Budget C-3 Appendices:Lexington Community Profile Lexington Community Data Profile Workers, 16&over,:Working at Home(Lexington&surrounding towns) Woburn Winchester Waltham Lexington Concord Cambridge Burlington Belmont Bedford Arlington 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 7.00% 8.00% 9.00% 10.00 Source:2000 US Census,SF3 Commute Times, 1990-2000, Lexington,MA 3000 2500 2000 1500 ❑ 2000 1990 1000 500 0 d e5 c c�� cs c; c; cs cs c c F o "F go Commute Trip Selected Changes,1990-2000: The total number of commuting workers(residing in Lexington)has decreased from 15,082 to 14,482. The average length of commute trip has increased from 24.87 to 28.75 minutes The time leaving for work has very slightly dispersed Both the total number and modal share of carpoolers have decreased—from 1105 to 877 and 7.33%to 6.06%,respectively. Both the total number and modal share of subway riders have increased—from 387 to 615 and 2.57%to 4.25%,respectively. FY 2006 Appropriated Budget C-4 Appendices:Lexington Community Profile Compilation Budget Law Budget Law - Table of Contents Action of: Page TOWN MANAGER Departmental Budget Information, Request for D-2 School Budget Information, Request for D-2 Capital Expenditures Information, Request for D-2 & D-3 Town Budget, Submission to Selectmen D-3 Capital Expenditures Budget, Submission to Selectmen D-4 BOARD OF SELECTMEN Town Budget, Recommendations on D-5 Capital Budget, Recommendations on D-5 Submission of Budget to Town Meeting D-6 APPROPRIATION COMMITTEE Town Budget, Report on D-7 Town Budget Report, Explanation of D-7 CAPITAL EXPENDITURES COMMITTEE Capital Expenditures Report D-8 This document summarizes local and state law regarding town budget preparation and submission. References are made to Massachusetts General Laws,the By-Laws of the Town of Lexington,the Lexington Selectmen-Town Manager Act, and the Administrative Directives of the Lexington Town Manager. Those references offering the greatest amount of information on the given topic have been listed first. FY 2006 Appropriated Budget D-1 Appendices: Budget Law The Town Manager The Town Manager is appointed by the Board of Selectmen to oversee the daily operations of the Town, to administer the policies and procedures of the Board, and to enforce all by-laws and actions passed at Town Meetings. The Manager is the Chief Executive Officer of the Town, and his/her authority and responsibilities are established in the Selectmen-Town Manager Act of 1968 (at page A20107—Appendix §A201 Special Acts). REQUEST FOR DEPARTMENTAL BUDGET INFORMATION TO OCCUR: Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) The Town Manager may request all boards, departments, committees, commissions and officers of the Town, except the School Committee, to submit to him/her in writing a detailed estimate of the appropriations required for the efficient and proper conduct of the respective departments and offices during the next fiscal year. REQUEST FOR SCHOOL BUDGET INFORMATION TO OCCUR: Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) The Town Manager may request from the School Committee a total budget estimate for the next fiscal year. FY 2006 Appropriated Budget D-2 Appendices: Budget Law The Town Manager (con't) REQUEST FOR CAPITAL EXPENDITURES INFORMATION TO OCCUR: Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113) Sections 29-13 and 29-14 of the Code of the Town of Lexington All boards, departments, committees, commissions and officers of the Town shall annually submit to the Town Manager and to the Capital Expenditures Committee in writing a detailed estimate of the capital expenditures (as defined below) required for the efficient and proper conduct of their respective departments and offices for the next fiscal year and the ensuing four year period. Definitions of Capital Expenditures Per Section 29-14 of the Code of the Town of Lexington, "Capital Expenditures shall mean any and all expense of a non-recurring nature not construed as an ordinary operating expense, the benefit of which will accrue to the Town over an extended period of time." Per the Manager's budget, "A capital project is defined as a major, non-recurring expenditure including at least one of the following: • acquisition of land for a public purpose; • construction of, or addition to, a facility such as a public building, water or sewer lines, or playfields, etc.; • rehabilitation or repair of a building, facility, or equipment; provided the cost is $25,000 or more and the improvement will have a useful life of 10 years or more; • purchase of equipment costing $25,000 or more, with a useful life of 5 years or more (all cars are defined to be non-capital items); • any planning, engineering or design study related to an individual capital project." FY 2006 Appropriated Budget D-3 Appendices: Budget Law The Town Manager (con't) SUBMISSION OF TOWN BUDGET TO SELECTMEN TO OCCUR: On the specified date REFERENCE: Section 90-12 of the Code of the Town of Lexington Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) Section 12. The Town Manager shall annually submit to the Selectmen, the Appropriation Committee, and the Capital Expenditures Committee for their consideration a proposed budget, revenue statement and tax rate estimate on a date specified no later than September 30 by the Selectmen after consultation with the School Committee, Appropriation Committee and the Capital Expenditures Committee. SUBMISSION OF CAPITAL EXPENDITURES BUDGET TO SELECTMEN TO OCCUR: Annually REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113) The Town Manager shall submit in writing to the Board of Selectmen and to the Capital Expenditures Committee a careful, detailed estimate of the recommended capital expenditures for the next fiscal year and the ensuing four year period, showing specifically the amount necessary to be provided for each office, department and activity and a statement of the amounts required to meet the interest and maturing bonds and notes or other indebtedness of the Town. FY 2006 Appropriated Budget D-4 Appendices: Budget Law The Board of Selectmen Lexington's charter establishes an elected five member Board of Selectmen to oversee the executive branch of Town government. Selectmen are elected for three-year terms and are responsible for the general direction and management of the property and affairs of the Town. RECOMMENDATIONS ON TOWN BUDGET TO OCCUR: Prior to the annual Town Meeting REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) Mass. General Law Ch. 41, § 60 The Selectmen shall consider the proposed budget submitted by the Town Manager and make such recommendations relative thereto as they deem expedient and proper in the interest of the Town. The Selectmen shall transmit a copy of the budget together with their recommendations relative thereto to the Appropriation Committee and, for its information, a copy to the Capital Expenditures Committee. RECOMMENDATIONS ON CAPITAL BUDGET TO OCCUR: Prior to the annual Town Meeting REFERENCE: Selectmen-Town Manager Act §12-13 (Appendix §A201 Special Acts at page A20113) The Selectmen shall consider the capital budget submitted by the Town Manager and make such recommendations relative thereto as they deem appropriate and proper in the interests of the Town. The Selectmen shall transmit a copy of the capital budget together with their recommendations relative thereto to the Appropriation Committee and to the Capital Expenditures Committee. FY 2006 Appropriated Budget D-5 Appendices: Budget Law Board of Selectmen (con't) SUBMISSION OF BUDGET TO TOWN MEETING TO OCCUR: At least four weeks prior to the date when the Annual Town Meeting is scheduled to consider the budget. REFERENCE: Section 90-13 of the Code of the Town of Lexington The Selectmen shall submit a budget at the annual Town Meeting. The Selectmen's proposed budget shall be distributed to the Appropriations Committee,the Capital Expenditures Committee, and to each Town Meeting Member at least four weeks prior to the date when the Annual Town Meeting is scheduled to consider it. FY 2006 Appropriated Budget D-6 Appendices: Budget Law The Appropriation Committee The Appropriation Committee is a nine-member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms and serve to evaluate the fiscal policies and priorities set by the Board of Selectmen and the Town Meeting. The Committee advises Town Meeting Members on financial proposals, analyzes operating budget proposals, makes fiscal projections, and reviews funding for proposed capital improvements. The Committee's approval is required to use reserve funds for unanticipated operating costs. APPROPRIATION COMMITTEE REPORT ON TOWN BUDGET TO OCCUR: Prior to the annual Town Meeting REFERENCE: Section 29-11(A) of the Code of the Town of Lexington Mass. General Law Ch. 39, § 16 The Committee shall prior to each annual town meeting for the transaction of business prepare, publish and distribute by making copies available at the Office of the Town Clerk and at Cary Memorial Library, and by mailing or otherwise distributing to each town meeting member a review of the budget adopted by the Board of Selectmen to be considered at the Annual Town Meeting. This review will include the Committee's advice and recommendations with reference to the various appropriations of town funds, and other municipal matters coming before such town meeting. The Appropriation Committee shall include in its report an assessment of the budget plan based on all the data available to it concerning the next year's revenues and expenses as well as a projection for future years' revenues and expenses. This publication may be combined with and distributed at the same time as the Capital Expenditures Committee Report (Section 29-13(B) of the Code of the Town of Lexington). EXPLANATION OF APPROPRIATION COMMITTEE REPORT TO OCCUR: At the annual Town Meeting REFERENCE: Section 29-11(B) of the Code of the Town of Lexington The Appropriation Committee shall explain its report with advice and recommendations and it shall also at each special Town meeting give its advice and recommendations with reference to any appropriation of the Town funds or other municipal matter coming before such special Town meeting. FY 2006 Appropriated Budget D-7 Appendices: Budget Law The Capital Expenditures Committee The Capital Expenditures Committee is a five-member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms and consider the relative need, timing and cost of capital expenditure projects proposed for the ensuing five-year period. CAPITAL EXPENDITURES REPORT TO OCCUR: Prior to the annual Town Meeting REFERENCE: Section 29-13 of the Code of the Town of Lexington The Capital Expenditures Committee shall consider the relative need,timing and costs for those capital expenditure requests submitted to the Committee for the ensuing five-year period, and the effect these expenditures might have on the financial position of the Town. The Capital Expenditures Committee shall prepare, publish and distribute a report of its findings, setting forth a list of all such capital expenditures together with the Committee's recommendations as to the projects that should be undertaken within the five year period and the approximate date on which each recommended project should be started. This report shall be distributed by making copies available at the Office of the Town Clerk and at Cary Memorial Library, and by mailing a copy to each Town Meeting Member. This publication may be combined with and distributed at the same time as the Appropriation Committee Report. FY 2006 Appropriated Budget D-8 Appendices: Budget Law Glossary Glossary ABATEMENT -Abatement is a reduction of a tax liability. The Board of Assessors grants abatements for real estate and personal property taxes in cases where an individual's assessed valuation is determined to be in excess of fair market value. ACCRUAL BASIS FOR ACCOUNTING—A method of accounting that recognizes revenue when earned, rather than when collected, and recognizes expenses when incurred, rather than when paid. APPROPRIATION -An authorization granted by the Town Meeting to make expenditures and to incur obligations for specific purposes. Appropriations for any expenditure specify dollar amounts, funding sources, and a period of time within which the funds must be spent. Any funds not expended within the specified time (usually one fiscal year)revert to the Unreserved Fund Balance. APPROPRIATED BUDGET—As used in fund summaries and department summaries within the budget document, represents the current year budget as originally adopted by Town Meeting. It does not include prior year encumbrances or re-appropriation. ARTICLE -An article or item on the Town Warrant. There are four standard financial articles that appear in the Warrant every year. The operating budget appears in the Warrant as Article 4. Article 5 is for "Supplementary Appropriations for the Current Fiscal Year"(the current fiscal year is the one that was appropriated at the previous year's Town Meeting). Prior Years' Unpaid Bills are considered as Article 6, and Article 7 is used for supplementary appropriations for previously authorized capital improvement projects. "New"capital project requests and other special items generally appear as individual articles without a predetermined order. ARTICLE TRANSFERS & TRUSTS -Projects from previous year Town Meeting article appropriations occasionally have unexpended balances not required once the project is complete. The unexpended balance becomes available for future Town Meeting appropriation. Trust fund monies will occasionally be released by the Trustees of Public Trusts to support approved recreation, human services, cemeteries or library programs in accordance with the trust. ASSESSED VALUATION- The valuation of real estate or other property determined by the Town Assessor for tax levying purposes. The Commonwealth certifies the values and methodology in determining those values every three years. ASSETS—Property, plant and equipment owned by the Town. AUDIT—A comprehensive examination as to the manner in which the government's resources were actually utilized concluding in a written report of its findings. An accounting audit is intended to ascertain whether financial statements fairly present the financial position and results of operations of the Town. The Town is required to conduct an audit annually. AVAILABLE FUNDS("FREE CASH") -The amount certified annually by the Dept of Revenue that represents the unreserved fund balance less all outstanding tax receivables. This balance is created when actual revenues exceed those estimated and/or expenditures are less than appropriations for any given fiscal year. These funds may be appropriated by Town Meeting as a resource for the next fiscal year's operations or any other purpose authorized by state statute. BOND -A written promise to pay a specified sum of money, called the face value or principal amount, at a specified dates in the future, called the maturity date(s), together with periodic interest at a specified rate. The difference between notes, usually one year or two years in length and a bond is that the latter runs for a longer period of time. State statute and the Board of Selectmen establish the length of a bond repayment. FY 2006 Appropriated Budget E-1 Appendices: Glossary BOND ANTICIPATION NOTE (BAN)—A temporary note issued for no more than one or two years. This is commonly used to defer the initial pay down of debt or to accommodate reimbursement for borrowed notes from a private source or other governmental entity. BUDGET -A plan of financial operation embodying an estimate of proposed expenditures for a given period with proposed means of financing. Lexington's budget is a financial plan that is established for a single fiscal year that begins on July 1 and ends on June 30. BUDGET MESSAGE (Town Manager's Transmittal Letter)—The opening section of the budget that provides the Board of Selectmen, Town Meeting Members, and the general public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the recommendations of the Town Manager. CAPITAL EXPENDITURE -A major, non-recurring expenditure involving land acquisition, construction or major rehabilitation of a facility, or purchase of equipment costing $25,000 or more with a useful life of five years or more. CAPITAL IMPROVEMENT PROGRAM(CIP) -A financial planning and management tool which: identifies public facility and equipment requirements;places these requirements in order of priority; and schedules them for funding and implementation. CEMETERY FUND - See Special Revenue Fund. CHAPTER 90 -Massachusetts General Laws Chapter 90, Section 34 authorizes the Commonwealth to allocate funds to municipalities through the Transportation Bond Issue for highway construction, preservation and improvement projects that create or extend the life of capital facilities. Routine maintenance operations such as pothole filling and snow and ice removal are not covered. The formula for determining the Chapter 90 level of funding is based on a municipality's miles of public ways, population and level of employment. Municipalities receive Chapter 90 funds on pre-approved projects on a reimbursement basis. CHERRY SHEET -The State allocates a portion of generated revenue to municipalities each year for education and general governmental expenditures. The amount of state aid each community will receive is itemized in a financial statement printed on cherry colored paper(thus the name). The amount of reimbursement is a function of the State budget. Towns usually receive notification in late summer, subsequent to the beginning of the fiscal year. COMPETITIVE BIDDING PROCESS—the process following State law requiring that for purchases of $25,000 or more a Town must advertise, solicit and publicly open sealed bids from prospective vendors. After a review period, the Town Manager then awards a contract to the successful bidder. DEBT EXCLUSION -The amount of taxes assessed in excess of the Proposition 2-1/2 levy limit for the payment of debt service costs attributable to a vote of the electorate. Two-thirds of the Selectmen and a majority of citizens voting must approve the exclusion. These funds are raised to retire the debt service for the project. They are not added to the tax levy limit for the following fiscal year. DEBT SERVICE -Payment of interest and principal on an obligation resulting from the issuance of bonds. DEPARTMENT—A division of the Town that has overall management responsibility for an operation or group of related operations within a functional area. DEPRECIATION— 1)Expiration in the service life of capital assets attributable to wear and tear, deterioration, and inadequacy of obsolescence. 2)That portion of the cost of a capital asset that is charged as an expense during a particular period. Depreciation is based on historic costs not replacement value. FY 2006 Appropriated Budget E-2 Appendices: Glossary EFFICIENCY MEASURES—Indicate how well resources are being used. They include cost-per-unit and productivity indicators. ELEMENT -The smallest unit of budgetary accountability, which encompasses specific and distinguishable lines of work performed for the purpose of accomplishing a function for which the Town is responsible. ENCUMBRANCE—To encumber funds means to set aside or commit funds for a future expenditure. Encumbrances include obligations in the form of purchase orders, contracts or salary commitments, which are chargeable to an appropriation and for which a part of the appropriation is reserved. ENTERPRISE FUND -An account supported by user fees for a specific service that the Town operates as a separate "business" (e.g. Water, Sewer, Recreation). Enterprise funds do not depend on taxes for operating revenue as user fee revenue and expenses are balanced over the long run. Budgeting for all Enterprise Funds is done on a Generally Accepted Accounting Practices (GAAP)basis. EXPENDITURE—Decrease in net financial resources for the purpose of acquiring and providing goods and services. EXPENSES—Outflows or other using up of assets or incurring of liabilities during a period from delivering or producing goods, rendering services or carrying out other activities that constitute the entity's ongoing major or central operations. Expenses consist of the following objects of expenditure: Utilities, Supplies and Materials, Contractual Services, and Equipment. FINES & FORFEITURES-Revenue collected from court fines, penalty charges for overdue taxes along with non-criminal fines are included in this category. FREE CASH- see Available Funds and Unreserved Fund Balance. FUND BALANCE—The excess of assets over liabilities which is therefore also known as surplus funds. A negative fund balance is a deficit. FUNDING SOURCE—The specifically identified funds allocated to meet budget requirements/expenses. GENERAL FUND -Revenues derived from the tax levy, state aid, local receipts and available funds are considered General Fund revenues. The General Fund is distinguished from Enterprise Funds and Special Revenue Funds. GFOA—Government Finance Officers Association of the United States and Canada. The G.F.O.A.is a professional organization of governmental finance officers. The Town has been awarded the Distinguished Budget Presentation Award annually since the fiscal year commencing July 1, 2001. GRANT—A contribution by one government unit or outside agency to another governmental unit. The contribution is usually made for a specific purpose but is sometimes for general purposes. INVESTMENT INCOME -The Town earns interest on cash held in savings accounts and invested in short term securities. The investment goal is to ensure that all funds are invested. The term of these is investments is short-term and risk adverse. The Treasurer is very restricted as to the instruments in which investments can be made. The amount of investment income is a function of the amount of funds invested and the interest rate. LIABILITY—Debt or other legal obligation which must be paid, renewed or refunded at some future date, but does not include encumbrances. LOCAL RECEIPTS-A category of revenue sources including school department charges for services, investment income, fines and forfeitures, building permits and excise taxes. These revenues are not considered part of the Proposition 2 'h Tax Levy. FY 2006 Appropriated Budget E-3 Appendices: Glossary MODIFIED ACCRUAL BASIS FOR ACCOUNTING—A method of accounting that recognizes revenue when it is actually received and recognizes expenditures when a commitment is made. MOTOR VEHICLE EXCISE -All Massachusetts vehicle owners who have their vehicle(s)registered in the State of Massachusetts pay an annual motor vehicle excise tax to the city or town in which they reside. The Registry of Motor Vehicles creates a listing of all vehicles registered in Lexington and the book value assigned to each vehicle. The Town uses this information to bill all owners an annual tax equal to 2 '/z percent or $25 for each $1,000 of the vehicle's value. MWRA—MassachusettsWater Resources Authority OBLIGATION -A commitment to pay a particular sum of money (e.g. as required by contract or a bond). OPERATING BUDGET—The portion of the budget that pertains to daily operations, which provide basic services for the fiscal year. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them. OPERATING EXPENDITURE -An ongoing or recurring cost of performing a function or providing a service. Operating expenditures include personal services, supplies and materials, utilities, contractual services, minor equipment, and debt service. OTHER EXCISE (Hotel/Motel and Jet Fuel) -Lexington hotels and motels charge a 9.7%room tax to guests in accordance with local option legislation. The Town of Lexington receives 4%of this tax in semi- annual installments (See page 12 of the Revenue Section). OTHER FEES AND CHARGES -Revenue is received from fees or charges by the Inspectional Services, Engineering and Planning Departments, and the Department of Public Works. Also included in this category are collections from ambulance fees, municipal liens, and building rentals. OUTCOME MEASURES—Indicate how well a service accomplishes the intended purpose. Outcome indicators can be defined as measures of the quality of the program outputs, such as responsiveness, timeliness, compliance, accuracy and customer satisfaction. OVERLAY -The amount raised in the tax levy for funding abatements granted by the Board of Assessors due to overvaluation. OVERRIDE -An action taken by the voters of the town to exceed the limit placed on tax revenue growth by the State tax limitation law known as Proposition 2 '/z. The tax levy limit can be exceeded only if a majority of residents voting approve an override. This sum is then added to the base levy for the next fiscal year and this becomes a permanent addition to the tax levy limit. PARKING METER FUNDS-Revenue from town parking meters and parking lot permits are deposited into the Parking Fund. This fund helps offset the costs of LEXPRESS transportation services, Police Department personal services, parking lot maintenance costs, and Department of Public Works expenses directly related to parking lot maintenance. PERFORMANCE MEASURES—Specific quantitative and qualitative measures of work performed as an objective of the department. Performance Measurement Systems are generally comprised of the following indicators: workload measures, efficiency measures and outcome measures. PERSONAL SERVICES—A line on the program, subprogram and element sheets which refers to the total of the following objects of expenditure: Wages, Overtime, and Other Compensation. PROGRAM-A group of related activities performed by one or more organizational units for the purpose of accomplishing a function for which the Town is responsible. FY 2006 Appropriated Budget E-4 Appendices: Glossary PROGRAM BUDGET—A budget that focuses upon the goals and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditures. PROPOSITION 2 '/2 -A tax limitation measure passed by Massachusetts voters in 1980 which limits the growth of the total property tax levy to 2.5%per year. In other words, the total revenue allowed to be raised through real estate and personal property taxes cannot increase by more than 2.5%from one fiscal year to the next unless the citizens of the town approve a debt exclusion or an operating override. New construction values are in addition to this limit. Two provisions within Proposition 2 '/2 allow the citizens of a community by popular vote to authorize the Town to raise taxes above the tax levy limit: an operating override or a debt exclusion. RECREATION FEES-Users of Town recreational facilities and teams participating in Town sponsored sports pay fees for these services. Revenue collected from these fees covers the costs of maintaining facilities, providing coaches and referees, and recreation program management, as well as some recreation related capital improvements. These recreation programs are managed through a Recreation Enterprise Fund. RESERVE FUND -An amount set aside annually within the budget of a city or town to provide a funding source for "extraordinary and unforeseen" expenditures. In a town, the Finance (or Appropriation) Committee can authorize transfers from this fund. RETAINED EARNINGS—The equity account reflecting the accumulated earnings of the enterprise funds. RESOURCES- Total dollar amounts available for appropriation including estimated revenues, fund transfers, and beginning fund balances. REVENUE -Budgetary resources. The various revenues the Town receives are listed in the Revenue Summary in the Budget Overview section. SCHOOL BUILDING ASSISTANCE PROGRAM(SHAH)—A program started by the Commonwealth of Massachusetts for the purpose of assisting municipalities in the reconstruction and renewal of its public schools. SCHOOL REVENUE -Revenue received by Lexington Public Schools from athletic fees, rental of school facilities, and bus transportation fees is included in this category. SENIOR MANAGEMENT TEAM—A group of top managers including department heads from eleven departments and the Town Manager's Office. There are two other cross-department teams in the Town organization: a Management Strategies Group of selected middle managers, and an Employee Strategies Group of selected line employees. SEWER&WATER CHARGES -The Town operates Water and Sewer Enterprise Funds to manage these municipal operations. Users of sewer and water services provided by the Town pay charges depending upon usage. Revenue received from charges for sewer and water services is used to fully support the costs of utility operations, such as Massachusetts Water Resources Authority (MWRA) assessments, debt service obligations, personal service costs, and capital projects. Charges for services are based on an eight-tier block rate structure corresponding to usage. Charges rise as usage increases. The Town pays the MWRA assessments to supply quality water and dispose of Town sewage. Large increases in water and sewer rates have and will continue to occur as the MWRA raises assessments to cover their costs for sewage treatment and Boston Harbor clean-up efforts. SPECIAL REVENUE FUND -A group of accounts that are funded by revenues from other sources such as the Parking and Cemetery Funds. STABILIZATION FUND—Massachusetts General Law Ch.40, Sec. 513, allows a municipality to appropriate in any year an amount not exceeding ten percent of the amount raised in the preceding fiscal FY 2006 Appropriated Budget E-5 Appendices: Glossary year; the aggregate amount in the fund shall not exceed ten percent of the equalized valuation of the municipality. The treasurer shall be custodian of the fund and may invest the proceeds legally; any interest earned shall remain with the fund. Money from the Stabilization Fund may be appropriated for any lawful purpose by two-thirds vote of Town Meeting. SUBPROGRAM-A group of related activities categorized within a related program by division or department. TAX LEVY -The total amount to be raised through real estate and personal property taxes. Lexington property owners pay taxes to the Town based on the assessed value of their real and/or personal property. Each year the Board of Selectmen conducts a tax classification hearing to determine a tax rate. The Town Assessor makes adjustments to real estate values in order to properly reflect fair market value. In addition to real estate, businesses may also pay a personal property tax (set at the commercial rate)based on the value of their professional equipment, furniture and fixtures. The amount of taxes a property owner pays is determined by multiplying the applicable tax rate by the valuation. For example, if the tax rate is $10 and a property's assessed value is $100,000, the property owner will pay $10 times $100,000/1,000, or$1,000. Tax levy revenues are the largest source of funding for the Town. These revenues support most school, police, fire, public works, library, and general governmental services to the community. TAX LEVY LIMIT -The maximum amount that can be raised within Proposition 2 '/z. TAX RATE -The amount of tax levied for each $1,000 of assessed valuation. USER FEES-Fees paid for direct receipt of a public service by the user or beneficiary of the service. WORKLOAD MEASURES—Provide a count of activities of work produced without regard to how well a service is accomplished. FY 2006 Appropriated Budget E-6 Appendices: Glossary