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Home My WebLink AboutFY 2007 Budget Blue Book TOWN OF L XINGTON, MASSACHUS TTS _.",ohm ir 1 i4 FiscALY AR BUDGET & FINANCING PLAN rm JUNE 5, 2006* * AMENDED, NOVEMBER 29, 2006 The Government Finance Officers Association of the United States and Canada (GFOA) has presented an award of Distinguished Presentation to the Town of Lexington, Massachusetts for its annual budget for the fiscal year beginning July 1, 2004 In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communication device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. Table of Contents The budget document outlines the Town's financial plan to match the services desired by the community with the resources available to provide those services. This document details how the amounts recommended by the Town Manager and Board of Selectmen and appropriated by Town Meeting will be matched to the functions of town government. Both the operating .. and capital budgets are contained in this document. The effective period of this budget is from July 1, 2006 to June 30, 2007. Transmittal Letter Budget-In-Brief Report of the Town Manager The Budget Message is a letter to the Board of Selectmen from the Town Manager in support of the enclosed budget recommendations. The letter provides an overview of the operating and capital budget, identifies significant budget issues, and explains the Town Manager's rationale for budget recommendations. Section I: Budget Overview The Budget Overview contains a narrative description of the budget process. In addition,the Budget Overview contains several summary tables which display expenditure and revenue history, proposed appropriations for the coming fiscal year, and three-year expenditure and revenue projections. FY 2007 Appropriated Budget&Financing Plan 1 Table of Contents Budget Calendar& Process Budget Overview Narrative I-1 FY 2007 Appropriated Budget- Graphs I-2 Summary of Revenues & Expenditures I-3 Program Summary I-4 Appropriations by Fund I-7 Section II: Revenues and Fund Accounting The Revenue section contains a narrative description of revenue sources followed by a series of tables that display a detailed summary of revenues and fund balances. Description of Revenues II-1 Revenue Summary in Detail II-2 Detailed Budget Information Section III: Program 1000: Education 1000 Education III-1 1100 Lexington Public Schools III-3 1200 Regional School III-9 Section IV: Program 2000: Shared Expenses 2000 Shared Expenses IV-1 2100 Employee Benefits IV-3 2110 Contributory Retirement IV-7 2120 Non-Contributory Retirement IV-8 2130 Insurance IV-9 2140 Unemployment IV-10 2150 Workers Compensation IV-11 2160 Property& Liability Insurance IV-12 2170 Uninsured Losses IV-13 2180 Post Employment Health IV-14 2200 Debt Service IV-15 2210 Payment of Funded Debt IV-19 2220 Interest on Funded Debt IV-20 2230 Temporary Borrowing IV-21 2240 Exempt Debt IV-22 2300 Reserve Fund IV-23 2310 Reserve Fund IV-27 Section V: Program 3000: Community Services 3000 Community Services V-1 3100 DPW Oversight V-3 3110 DPW Administration V-9 3120 Engineering V-10 3130 Street Lighting V-11 FY 2007 Appropriated Budget&Financing Plan 2 Table of Contents 3200 Highway V-13 3210 Highway Maintenance V-17 3220 Road Machinery V-18 3230 Snow Removal V-19 3300 Public Grounds V-21 3310 Park Division V-27 3320 Forestry V-28 3330 Cemetery V-29 3400 Environmental Services V-31 3410 Refuse Collection V-37 3420 Recycling V-38 3430 Refuse Disposal V-39 3500 Building Maintenance V-41 3510 Building Maintenance V-45 3600 Transportation V-47 3610 Lexpress V-51 3620 Parking Operations V-52 3700 Water Enterprise V-53 3710 Water Operating Expenses V-57 3720 Water Regional Charges V-58 3800 Sewer Enterprise V-59 3810 Sewer Operating Expenses V-63 3820 Sewer Regional Charges V-64 Section VI: Program 4000: Public Safety 4000 Public Safety VI-1 4100 Law Enforcement VI-3 4110 Police Administration VI-11 4120 Patrol and Enforcement VI-12 4130 Parking Meter Maintenance VI-13 4140 Investigation/Prevention VI-14 4150 Combined Dispatch VI-15 4160 Animal Control VI-16 4200 Fire Services VI-17 4210 Fire Administration VI-21 4220 Fire Prevention VI-22 4230 Fire Suppression VI-23 4240 Emergency Medical Services VI-24 Section VII: Program 5000: Culture and Recreation 5000 Culture and Recreation VII-1 5100 Cary Memorial Library VI 1-3 5110 General Services VI 1-9 5120 Adult Library VII-10 5130 Children's Library VII-11 5140 Branch Library VII-12 5200 Recreation VII-13 FY 2007 Appropriated Budget&Financing Plan 3 Table of Contents 5210 Recreation Activities VII-19 5220 Pine Meadows Golf Course VII-20 Section Vill: Program 6000: Social Services 6000 Social Services VIII-1 6100 Council on Aging VI II-3 6110 Administration VI II-9 6120 Nutrition VIII-10 6130 Community Programs VIII-11 6140 Adult Day Care VIII-12 6200 Social Services 6210 Human Services & Veterans Administration VIII-13 6220 Services for Youth VI I I-14 6230 Support Services VIII-15 6240 Developmentally Disabled VIII-16 Section IX: Program 7000: Community Development 7000 Community Development IX-1 7100 Office of Community Development IX-3 7110 Building Inspections IX-9 7120 Regulatory Support IX-10 7130 Conservation IX-11 7140 Public Health IX-12 7200 Planning IX-13 7210 Planning IX-19 7300 Economic Development IX-21 Section X: Program 8000: General Government 8000 General Government X-1 8100 Board of Selectmen X-3 8110 Board of Selectmen Administration X-7 8120 Legal X-8 8130 Town Report X-9 8140 Lexington Community Television (CCTV) X-10 8200 Town Manager X-11 8210 Organizational Direction and Administration X-17 8220 Human Resources X-18 8230 Salary Transfer Account X-19 8300 Town Committees X-21 8310 Appropriations Committee X-23 8320 Miscellaneous Boards and Committees X-24 8330 Public Celebrations Committee X-25 8400 Finance X-27 8410 Comptroller X-33 8420 Revenue X-34 8430 Assessor X-35 FY 2007 Appropriated Budget&Financing Plan 4 Table of Contents 8440 Utility Billing X-36 8500 Town Clerk X-37 8510 Town Clerk Administration X-43 8520 Board of Registrars X-44 8530 Elections X-45 8540 Records Management X-46 8600 Management Information Systems X-47 8610 MIS Administration X-53 8620 Web & Internet Services X-54 FY 2007 Capital Improvement Budget & Financing Plan Section XI: Capital Investment FY 2007 Capital Improvement Budget& Financing Plan XI-1 Capital Investment Narrative XI-3 FY 2007 Recommended Capital Project Plan XI-6 Detailed Capital Descriptions 9100 Education XI-7 9200 Shared Expenses XI-23 9300 Community Services XI-25 9400 Public Safety XI-37 9500 Culture and Recreation XI-41 9600 Social Services XI-47 9700 Community Development XI-51 9800 General Government XI-53 FY2007—FY2011 Capital Improvement Plan XI-57 Section X11: Debt Debt Management Overview XII-1 Debt Service Schedules—FY 2007-2023 XI 1-4 Debt Service Schedules—FY 2007 Projects XI 1-8 FY 2007 Appropriated Budget&Financing Plan 5 Table of Contents Appendices Section X111: Appendices Appendix A: At-Risk Summaries A-3 Appendix B: Budget Information How to Read the FY 2007 Budget B-3 Compilation of Budget Law B-7 Personal Services Data B-15 Personal Services Step &Classification tables B-18 Appendix C: Financial Information Basis of Accounting and Basis of Budgeting C-3 Summary of Town Fund Balances—FY2005 Actuals C-4 Statement of Revenues, Expenditures & Fund Balances—Special Revenue C-5 Appendix D: Reference Information Lexington Community Profile D-1 Glossary D-5 FY 2007 Appropriated Budget&Financing Plan 6 Table of Contents �ws MORN/ o� 1775 m p Town of Lexington o W Town Manager's Office y z tic APRIL 19" �FXI NCGO Carl F. Valente, Town Manager Tel: (781) 862-0500 x276 Linda Crew Vine,Assistant Town Manager Fax: (781) 861-2921 November 29, 2006 The Honorable Board of Selectmen, Appropriation Committee, Capital Expenditures Committee and Town Meeting Members: I am hereby submitting the Town Manager's FY2007 Appropriated Budget and Financing Plan as amended. This budget has been amended by vote of Special Town Meeting on November 29, 2006. Changes to the original budget are designated on each page. This budget is inclusive of the recommendations of the Board of Selectmen, the votes of 2006 Annual and Special Town Meeting #1 and the voters of Lexington. The budget book includes expanded revenue projections and operating and capital budget information. Appropriated Budget - The operating budget recommended by the Town Manager and Superintendent of Schools and as modified by Board of Selectmen and School Committee is $125,055,912. This budget is inclusive of$1,858,435 approved by the voters as an override to the limits of Proposition 2 V2. This budget increases of$11,943,434 or 10.56 percent over the FY2006 adopted budget. It is also inclusive of$1,073.008 in supplemental appropriations for the Lexington Public Schools approved at the Special Town Meeting #1 on November 29, 2006 Budget Process/Collaboration - Lexington's budget process has been developed through a collaborative and public process that engages the Board of Selectmen, the School Committee, the financial committees, Town and School staff and the public. This year's process began with the Selectmen holding two goal-setting meetings in August and September. From there, two interrelated processes began in developing the budget. Municipal and school department managers prepared and analyzed budget requests internally during October— December. In January, the Town Manager and Superintendent of Schools presented their recommended budgets to their respective boards. Simultaneously, a series of six budget collaboration meetings took place. At these meetings the boards and financial committees critically reviewed budget issues and provided policy guidance to the Town and School staff in finalizing the budget recommendations. The budget was completed first by approval at Town Meeting and then by the voters on June 5, 2006. It was subsequently amended in November by action of Special Town Meeting #1. 1625 MASSACHUSETTS AVENUE 9 LEXINGTON,MASSACHUSETTS 02420 As I conclude my first budget for the Town of Lexington, I want to thank the many boards and committees, staff and citizens who participated in this process. Singling out individuals to thank would diminish what was a team effort. I also appreciate the thoughtful questions and comments raised by Town Meeting Members at the TMMA budget information session. The diversity of opinion, problem solving perspective and commitment to community is a true pleasure to experience. The management team and I recognize and appreciate the leadership and vision the Town boards and committees have exemplified throughout this process. Sincerely, C(O�.Q' 4- ua--L�� Carl F. Valente Town Manger Report of the Town Manager Fiscal Year 2007 Appropriated Budget and Financing Plan REPORT OF THE TOWN MANAGER The fiscal year 2007 operating budget totals $125,055,912 an increase of $11,943,434 or 10.56 percent over the fiscal year 2006 adopted budget. The appropriated budget includes $1,85 8,43 5 approved by the voters as an override to the limits of Proposition 2 V2 on June 5, 2006. It also includes additional funding approved by Town Meeting via a Special Town Meeting on November 29, 2006. Overview of the Appropriated Budget and Financing Plan In light of the state of the economy, anticipated funding of State Aid and the Town's increasing fixed costs, the Board of Selectmen held a financial goal setting session in August 2005 to begin working on the fiscal year 2007 budget. In November 2005,the Town Manager presented the FY2007 revenue projections. Then, on January 18,2006,the Town Manager presented an initial budget recommendation that included the Superintendent of School's budget proposal. At that time,the budget shortfall was $7,3 73,03 6. The Town Manager's and Superintendent of School's budget recommendations were followed by an intensive review by the Board of Selectmen and School Committee of all aspects of the Town's anticipated revenues and projected expenditures. After this review, a consensus was reached on the following points: 1. Through the identification of operating budget efficiencies and fee increases,the budget shortfall was reduced from $7.4 to $6.5 million. 2. The budget shortfall is not caused by one-time increases in the Town budget,but by structural(i.e., permanent)changes, including the rising cost of health care, increased building maintenance and utility costs and negligible increases in financial assistance from the State. As a result of these structural budgetary changes,revenue increases and program reductions used to balance this budget are also intended to be permanent in nature. 3. Residents have conveyed that they are generally satisfied with the level of Town services they are receiving and would like the option of considering whether service reductions, a tax increase, or some combination of the two, should be implemented to eliminate this budget shortfall. Town Meeting approved a budget with a$5,024,551 shortfall,thus presenting the voters with a Proposition 2V2 override of the same amount. That override vote was designed to maintain service levels and restore some services previously lost. On June 5, 2006,voters rejected Questions 1 and 2 totaling $3,166,116 of services for the Lexington Public Schools but approved Questions 3 and 4 totaling $1,85 8,43 5 of services for both municipal and school operations. Detail about the votes and items placed at-risk can be found in Appendix A. As the fiscal year and school year began,the need arose to hold a Special Town Meeting in late November for a series of financial and planning issues. Town Meeting approved supplemental appropriations for the Lexington Public Schools to the tune of$1,073,008 necessary for fee-based programs instituted after the failure of Questions 1 and 2 and rising Special Education costs. Selectmen's Budget Principles In developing the annual operating budget,the Board of Selectmen has focused on the following principles in order to preserve the Town's financial condition: 1. Current revenues should be sufficient to support current expenditures. 2. Debt will not be used to fund current operating expenditures. 3. Adequate reserves and contingency funds will be budgeted. 4. Sufficient funds for building maintenance will be budgeted to properly maintain facilities and equipment as well as foster energy conservation. FY 2007 Appropriated Budget&Financing Plan i November 29,2006 Fiscal Year 2007 Appropriated Budget and Financing Plan 5. The operating and capital budget will strive to maintain the core services currently provided and recognize that changes in service demands may require that additional resources be provided in certain areas. 6. Payments in-lieu-of-taxes from the water and sewer enterprise funds to the general fund will be gradually reduced. 7. The Town should continue the process of restoring critical core service positions that were eliminated in fiscal year 2004, after the failed Proposition 2 V2 override. Changes in Budget Presentation The following changes in the budget presentation have been make to improve internal financial controls, address the recommendations of the Selectmen's Financial Policy Committee and to consolidate minor budget categories: 1. Certain Prior Year Line-Items Restated - The FY2007 municipal budget is organized somewhat differently than in FY2006, with certain smaller accounts consolidated with other accounts. In order to compare FY2007 to prior fiscal years, FY2005 and FY2006 appropriations are restated and organized on the same basis as the FY2007 presentation. 2. Health Insurance—In prior years, health insurance and the Medicare tax have been separately budgeted in the municipal and school department budgets. For FY2007,these expenses are consolidated under the category of"Shared Expenses." 3. Continuing Balance Accounts - Certain municipal accounts have been categorized as "continuing balance accounts". Any unexpended balance in a continuing balance account and carries forward from year to year as a reserve against future claims. The Workers' Compensation(account 2150),Uninsured Losses (account 2170) and the Salary Transfer(account 823 0) line-items are recommended to be established as continuing balance accounts. 4. Fund Presentation: The Water, Wastewater(Sewer)and Recreation enterprise funds (Article 18) and the Revolving funds (Article 23)were voted as a separate Warrant Articles rather than consolidated within the operating budget. This improved internal controls and facilitated reporting to the Auditors and the State. Budget in Brief The fiscal year 2007 operating budget totals $125,055,012 a$11,943,434 increase over the fiscal year 2006 budget approved by Town Meeting. The major components of this budget are as follows: Category FY 2006 FY 2007 Difference Appropriated Appropriated $ 0/0 Lexington Public Schools $ 60,028,586 $ 63/419/500 $ 31390,914 5.6% Minuteman Reg. School $ 8301667 $ 1/024/817 $ 1941150 23.4% Shared Expenses $ 22,769,010 $ 26/658/012 $ 31889,002 17.1% Municipal Departments $ 22,784,255 $ 24/895/326 $ 21111,071 9.3% Subtotal $ 106,412,518 $ 115,997,656 $ 91585,138 9.00/0 Capital &Reserves &Other $ 1/756/647 $ 3/931/000 $ 21174,353 123.8% Exempt Debt $ 4/943/313 $ 5/127/256 $ 1831943 3.7% Total $ 113,112,478 $ 125,055,912 $11,943,434 10.6% FY 2007 Appropriated Budget&Financing Plan ii November 29,2006 Fiscal Year 2007 Appropriated Budget and Financing Plan Key Financial Issues Facing the Town While the Town's budget has many complexities, certain matters deserve specific attention: I. Revenue Growth: The property tax remains the Town's primary revenue source, comprising 83 percent of total revenues. Residential property value makes up 89 percent of the total assessed value in Lexington. Residential property owners,however,pay only 80 percent of total property taxes due to the tax classification model adopted by the Board of Selectmen. State Aid,which is 7.9 percent of total revenues, is also an importance source of revenue. Lexington's State Aid,however, has decreased by $969,893 between fiscal year 2002 and 2006. This is a significant factor of the budget shortfall for fiscal year 2007. II. Expenditures: The Town's so-called fixed costs, shown under Shared Expenses, are another major component impacting the fiscal year 2007 budget. Specifically: a. Health Insurance for Employees and Retirees: The Town currently contributes 80-87 percent towards the health insurance premium for employees and retirees. The health insurance budget for employees and retirees is expected to increase by more than $3.3 million or more than 22 percent in fiscal year 2007. In the four-year period from fiscal year 2003-2007,the health insurance budget has increased by $4,503,791 or 39 percent. b. Utilities/Fuel: Fuel, gasoline and other utility increases continue to plague the Town as they do residential and commercial consumers alike. The Town participates in a regional purchasing consortium for gasoline, natural gas and heating oil that provides very competitive prices due to the bulk purchasing power of the group. Utility costs are expected to increase $265,000 for the municipal departments and $632,000 for the school department. III. Reserves: The Board of Selectmen has been increasingly concerned with the Town's growing unfunded liabilities (e.g., post employment health benefits, compensated absences) and lack of financial reserves. In response to these concerns,the Board appointed a Financial Policy Committee to examine and prepare comprehensive financial policies that address operational needs, catastrophic and emergency reserves, maintenance of assets and unfunded liabilities. The draft summary of this policy will be on the Town's website http://ci.lexington.ma.us/in late March 2006. This policy calls for addressing the Town's unfunded liabilities and rebuilding financial reserves over a multi-year period. The fiscal year 2007 budget presented here provides for$2,650,000 to be added to the Town's stabilization fund. The Fiscal Year 2007 Capital Budget The 2007 Capital Budget provides for maintenance,replacements and improvements to our buildings, infrastructure and equipment. Time has proven that deferred capital improvements ultimately result in higher repair and replacement costs in the future. For fiscal year 2007, Town Meeting approved a total capital budget of$7,543,000. The complete capital budget is found in Section XI of this document. Debt/Debt Service The Town of Lexington has maintained a Aaa credit rating for a number of years. Moody's Investors Service reaffirmed this credit rating this past year. This strong credit rating is due largely to the very positive demographic characteristics of the Town. A"triple A"rating is the highest credit rating a municipality can receive and allows the Town to borrow funds at the most favorable interest rates. Only 16 of Massachusetts' cities and towns maintain the Aaa rating. A historical summary of the Town's debt service is found on the next page. FY 2007 Appropriated Budget&Financing Plan iii November 29,2006 Fiscal Year 2007 Appropriated Budget and Financing Plan Annual Debt Service FY 2004 FY 2005 FY 2006 FY 2007 General Fund $ 41035,120 $ 41502,085 $ 31490,750 $ 31720,061 Prop. 2 1/2 Excluded $ 41280,558 $ 51325,085 $ 41943,313 $ 51127,256 Water $ 241,421 $ 309,984 $ 213,150 $ 398,671 Sewer $ 11237,516 $ 649,646 $ 275,950 $ 351,643 Recreation $ 100,000 $ 100,000 $ 100,000 $ 268,000 Total Debt Service $ 91894,615 $ 10,886,800 $ 91023,163 $ 91865,631 Total Revenues $ 118,664,638 $ 123,390,673 $ 127,216,691 $ 140,173,237 % of Revenues 8.34% 8.82% 7.09% 7.04% History of Approved Proposition 2 V2 Increases in Lexington Below is a history of Approved Proposition 2V2 overrides and debt exclusions in Lexington: Fiscal Year Override Debt Exclusion (total projects approved) 2007 $118581435 $0 2006 $0 $0 2005 $412241340 $0 2004 $0 $0 2003 $0 $4215501000 (schools, roads, Lincoln Park) 2002 $0 $0 2001 $314401829 $0 2000 $0 $5212351000 (school building projects) 1999 $0 $0 1998 $0 $0 1997 $0 $0 1996 $115001000 $0 1995 $0 $0 1994 $0 $0 1993 $217181092 $0 1992 $0 $0 1991 $110971829 $0 1990 $0 $0 1989 $0 $1110001000 (Pine Meadows Golf Course) Elderly/Low Income Property Tax Relief The Board of Selectmen continues to examine various options to provide property tax relief to our low income and elderly residents. The current status of programs is shown below: 1. Senior Service Program(Article 22)—Currently, qualified elderly and disabled property owners can work for the Town and receive up to $750 toward their property tax bills. Town Meeting unanimously agreed to increase this amount to $1,000. 2. Property Tax Deferral Interest Rate Reduction(Article 20)—Currently,the interest rate for elderly residents who defer their property taxes is 8 percent. As a result of Legislation recently approved and signed by the Governor, Town Meeting unanimously approved a reduction of this interest rate to less than 5 percent. 3. Increase in the Property Tax Exemption Limits (Article 19)—In FY2006 this exemption was $750 for qualifying residents. Town Meeting unanimously agreed to increase this exemption to $1000. 4. The Town provides a 30 percent discount on water and sewer rates to qualified low-income residents. FY 2007 Appropriated Budget&Financing Plan iv November 29,2006 Fiscal Year 2007 Appropriated Budget and Financing Plan Collective Bargaining At the time this report was written, collective bargaining agreements had not been reached with the municipal unions for police officers. All other bargaining units have settled. The budget for fiscal year 2007 includes amounts that, in the best estimate of the Town Manager and Superintendent of Schools,may be required for the remaining collective bargaining contract renewals. Tax Rate Estimate It has been customary to provide an unofficial estimate of the tax rate that might result if the financial plans presented in this report are adopted and the assumptions with respect to State aid prove reasonably accurate. Without assuming any increase in assessed valuations for Fiscal Year 2007, a residential tax rate of$11.34 is estimated compared to the tax rate of$11.11/$1,000 for Fiscal Year 2006. The following table provides a summary of components of the property tax bill for a home assessed at $616,000,which is the 2006 single-family residential median property value in Lexington. MEDIAN RESIDENTIAL TAX BILL FY2007 Base property tax $61844 Allowable 2.5% increase 171 Proposition 2'/2 override 142 Shift (between Residential & Commercial) 180 Community Preservation Act surcharge 186 Total tax bill $7,523 Notes: 1. Assumes no change in property values between properties. 3. Figures are exclusive of exempt debt, which is dependent on State reimbursements for school projects. Additional Information The remainder of this document provides additional information on various aspects of the Town's budget. Further questions may also be directed to the Town Manager's Office or the Finance Department. FY 2007 Appropriated Budget&Financing Plan v November 29,2006 Section Im: Buqget Overview 0 Town of Lexington - FY 2007 Budget Schedule & Process The Town of Lexington operates under state statutes and the Town Charter as amended to establish the Selectmen-Town Manager form of government. The legislative body of Lexington is a representative Town Meeting comprised of approximately 200 elected Town Meeting Members. Town Meeting has the sole authority to appropriate funds for the operating budget and capital projects. Lexington's annual budget is initially proposed by the Town Manager,reviewed and recommended by the Board of Selectmen,and finally adopted by Town Meeting action. Implement Adopted Budget(ongoing) Establish Goals and Priorities Development of Budget Requests Department Presentation of Requests To Selectmen Town Boards and Committees Review and Discussion Finance Committees Consider Budget Document Town Meeting Discussion and Adoption of Budget July Aug. Sept. Oct. Nov. Dec. Jan. Feb. March April May June .j 01 2005 2006 01 Significant Dates in the FY 2007 Budget Process August 2005 February 2006 Board of Selectmen Goal Setting Session August 1 Public Meetings on Municipal Budget Februrary 6,13,27 Public Meetings on School Budget Februrary 7,14 September 2005 Town Boards&Committees Summit IV-Revenue February 9 Town Boards&Committees Summit I-FY 2005&2006 September 19 Allocation&Capital Planning Balancing Issues Town Boards&Committees Summit IV-Gap Closing, February 17 Reserves&Capital Planning October 2005 Public Hearing on School Budget Februrary 28 Town Boards&Committees Summit II-FY 2005&2006 October 20 Balancing Issues March 2006 Town Boards&Committees Summit VI-Gap Closing March 1 November 2005 &Capital Planning Special Town Meeting-FY 2005&2006 November 7,14 Town/CPA Election March 6 Presentation of Departmental Budget Requests to Board November 30 Commencement of 2004 Town Meeting March 29 of Selectmen Town Boards&Committees Summit III-Revenues November 30 April 2006 Begin Discussion of 2005 Budget at Town Meeting April 10 December 2005 Presentation of Departmental Budget Requests to Board December 2,5,12 June 2006 of Selectmen Potential Override Vote June 5 Presentation of Education Budget to School Committee December 20 July 2006 January 2006 Commencement of 2007 Budget July 1 Public Meetings on Municipal Budget January 4,18,23 Public Hearings on School Budget January 9,12,17,24 Post July 1,2006 Actions Special Town Meeting November 29 FY 2007 Appropriated Budget&Financing Plan June 5,2006(rev.November 29,2006) Budget Overview The Town of Lexington operates under state statutes Manager's Office. and the Town Charter as amended to establish the Selectmen-Town Manager form of government. The Prior to the first session of the annual Town Meeting, legislative body of Lexington is a representative Town all Lexington households are mailed a copy of the Meeting comprised of approximately 200 elected Town Warrant containing a draft of all financial and Town Meeting Members. Town Meeting has the sole non-financial articles to be considered by Town authority to appropriate funds for the operating budget Meeting. Generally,the annual Town Meeting begins and capital projects. Lexington's annual budget is in March with meetings held on weekday evenings. initially proposed by the Town Manager,reviewed and Town Meeting considers the Recommended Budget recommended by the Board of Selectmen,and finally and the recommendations of the Selectmen, adopted by Town Meeting action. Specific Appropriation Committee,and Capital Expenditures requirements and responsibilities of the budget process Committee and votes on final appropriation amounts are identified in the Compilation of Budget Law after making any amendments it deems appropriate-- appendix. within the constraints of Proposition 2 1/2 and balanced budget requirements. The precise timing of the Budget Process&Development process varies somewhat from year to year. The figure Lexington's budget in recent years has been developed on the proceeding page depicts the process for FY through a highly collaborative and public process that 2006 budget development. engages the Selectmen,the School Committee,the financial committees,the Town and School staff,and Only Town Meeting can amend the budget after the public. Town department heads review their adoption.Typically,the adopted budget is amended at budget requests at meetings of the Board of Selectmen the next Town Meeting. Three articles within the starting in November. Feedback from citizens as well warrant are generally utilized: as the Board can thus be taken into consideration in • `Supplementary Appropriations for Current Fiscal preparing the Town Manager's proposals. The School Year'—This is an annual article to permit Committee reviews and adopts its requested budget in adjustments to current fiscal year expenditures. a similar public process. The Town Manager reviews `Prior Year's Unpaid Bills'—This is an annual budget requests and makes recommendations for all article to request funds to pay bills received after Town programs,including the total budget for the the close of the fiscal year in which the goods Schools. were received or the services performed,and for which no money was encumbered. At a series of working summit meetings the boards and . `Supplementary Appropriations for Authorized the financial committees discuss budget issues and Capital Improvement Projects'—This is an annual provide policy guidance to the Town and School staff article to request funds for capital improvement in finalizing the budget recommendations. The goal is project expenditures that exceed the level of to produce a Town Manager's Recommended Budget appropriation. document that has the support of the Board of Selectmen,the School Committee,the Appropriation If it is necessary to amend the budget after adoption Committee,and the Capital Expenditures Committee. prior to the next Annual Town Meeting,a special A month before Town Meeting discusses financial Town Meeting must be called. articles,this budget is distributed to Town Meeting members and the finance committees;it is also available to citizens at the Library and the Town FY 2007 Appropriated Budget 1-1 Budget Overview FY 2007 Appropriated Budget FY 2007 All Funds -$140,173,237 FY 2007 General Fund - $125F055F912 Revolving Enterprise Municipal Capital& Other Funds& Funds 20% Reserves 00% Grants 1 0% $24,895,326 3% $86,000 1% $14,235,935 $3,845,326 $881,390 Exempt General Debt Education 4% 520/© Fund $5,127,256 89% $64,444, 17 $125,055,912 Shared 21% $26,658,012 FY 2007 Shared Expenses (Program 2000) FY 2007 Municipal Operations (Program 3000-8000) Total General Fund Shared Expenses:$26,658,012 Total General Fund Municipal Operations:$24,895,326 Debt Reserve Retirement General 14% Fund 13% ev Gov't $317201061 2% $314041331 5a Comm.. 14% $4001 000 $1,176,057 $314371367 Other Insurance 4% Social Serv. $9731135 DPW 0 3/0 33 $6561 341 $8,445,249 Health Fire Insurance 16% Police 67% Library $4 538 763 19% $18,160,485 8% 416117455 $210301495 FY 2007 Appropraited Budget-Alternative Budget Breakout Education Municipal Compensation $ 4910411978 Compensation $ 1616951933 Benefits (Active Employees) $ 816881000 Benefits (Active Employees) $ 219501000 Expenses $ 14,377,522 Expenses $ 8,199,393 Totals $ 720 07,500 Totals $ 27,845,326 Percent of G.F. Budget 57.66% Percent of G.F. Budget 22.27% FY 2007 Appropriated Budget& Financing Plan 1-2 June 5, 2006 (rev. November 29, 2006) Summary of Revenues & Expenditures The summary provided below shows revenues&expenses for the Town of Lexington FY 2005-2007.This summary reflects unaudited actual results from FY 2005,restated budgeted figures from FY 2006 and the appropriations of Town Meeting for FY 2007. Voters approved an override of$1,858,435 on June 5,2007.Town Meeting amended the budget on November 29,2006. Revenue Summary 1 FY 2005 FY 2006 FY 2007 FY 2006-2007 FY 2006-2007 Actual 2 Restated Appropriated Change($) Change(%) Tax Levy Property Tax Levy $ 85,867,574 $ 89,868,589 $ 96,010,528 $ 61141,939 6.83% Exempt Debt 51325,085 41943,313 51127,256 183,943 3.72% sub-total Tax Levy 91,192,659 94,81If 902 101,137,784 6,325,882 6.67% State Aid 71871,465 81603,524 81304,953 -298,571 -3.47% Local Receipts 10,246,954 91674,610 10,448,000 773,390 7.99% Available Funds 11728,160 11382,484 41923,000 31540,516 256.10% Revenue Offsets -310771283 -31149,955 -11530,137 11619,818 -51.42% Enterprise Funds(Indirect) 11783,197 11789,913 11772,313 -17,600 -0.98% Total General Fund $ 109,745,152 $ 113,112,478 $ 125,055,912 $ 11,943,434 10.56% Other Revenues Revolving Funds 78,266 612,869 708,000 95,131 15.52% Grants 173,390 173,390 173,390 0 0.00% Enterprise Funds(Direct) 13,393,865 13,317,954 141235,935 917,981 6.89% sub-total Other Re venues 13,645,521 14,I04,213 15,II7,325 I,013,112 7.18% Total Revenues $ 123,390,673 $ 127,216,691 $ 140,173,237 $ 12,956,546 10.180/0 Expense Summary 1 FY 2005 FY 2006 FY 2007 FY 2006-2007 FY 2006-2007 Actual 2 Restated Appropriated Change($) Change Education Lexington Public Schools $ 56,804,506 $ 60,028,586 $ 63,419,500 $ 31390,914 5.65% Minuteman Reg. School 3 833,267 830,667 11024,817 1941150 23.37% sub-total Education 57,637,773 60,859,253 641444,317 31585,064 5.89% Municipal 211711,649 22/784/255 24,895,326 21111,071 9.27% Shared Expenses Benefits&Insurance 17,511,374 19,128,260 22,537,951 31409,691 17.83% Debt(within-levy) 41502,085 31490,750 31720,061 229,311 6.57% Reserve Fund 150,000 400,000 250,000 166.67% sub-total Shared Expenses 22,013,459 221769,010 26,658,012 31889,002 17.08% Capital &Reserves Cash Capital 500,000 11153,000 11195,000 42,000 3.64% Stabilization Fund 807,322 603,647 21650,000 21046,353 339.00% sub-total Capital&Reserves 11307,322 11756,647 31845,000 21088,353 118.88% Other Articles $ - $ - $ 86,000 86,000 100.000/0 Exempt Debt Municipal 786,575 771,013 11299,188 528,175 68.50% School 41538,510 41172,300 31828,068 -3441232 -8.25% sub-total Exempt Debt 51325,085 41943,313 51127,256 183,943 3.72% General Fund $ 107,995,288 $ 113,112,478 $ 125,055,912 11,943,434 10.56% Revolving Funds 78,266 612,869 708,000 95,131 15.52% Grants $ 173,390 $ 173,390 $ 173,390 $ - 0.00% Enterprise Funds(Direct) Water 51343,239 51391,794 51728,822 337,028 6.25% Wastewater(Sewer) 61673,087 61259,338 61705,609 446,271 7.13% Recreation 11277,539 11486,822 11626,504 139,682 9.39% Cash Capital&Debt 100,000 180,000 175,000 -51000 -2.78% sub-total Enterprise Funds 13,393,865 13,317,954 141235,935 917,981 6.89% Total Expenses $ 121,640,809 $ 127,216,691 $ 140,173,237 $ 12,956,546 10.180/0 Surplus/(Deficit) $ 11749,864 $ - $ 0 Notes: 1 Figures for FY 2005&2006 have been restated into different budget groupings so that they mirror proposed divisions for FY 2007. 2 FY 2005 amounts are unaudited.Amounts shown represent initial reconciliations. 3 By M.G.L.Ch.71,Sec.34,the budget must reflect the most recent request of the regional school for budget purposes.It is likely this amount will change. FY 2007 Appropriated Budget&Financing Plan I-3 June 5,2006(rev.November 29,2006) Program Summary - Operating Budget (General & Other Funds) A B C D E F G ELEMENT DESCRIPTION 2005 Actual 2006 Restated 2007 Rec.'d 2006-2007 Change$ Chg. Operating Budget-Article 17(&Article 2,Special Town Meeting) Program 1000: Education 1100 Lexington Public Schools $ 56,804,506 $ 60,028,586 $ 63,419,500 $ 31390,914 5.65% 1200 Regional Schools $ 833,267 $ 830,667 $ 11024,817 $ 1941150 23.37% Total Education $ 57,637,773 $ 60,859,253 $ 64,444,317 $ 31585,064 5.890/0 Program 2000: Shared Expenses 2110 Contributory Retirement $ 31015,532 $ 31284,215 $ 31342,331 $ 58,116 1.77% 2120 Non-Contributory Retirement $ 80,544 $ 68,000 $ 62,000 $ (61000) -8.82% 2130 Health Insurance $ 13,607,887 $ 15,006,702 $ 18,160,485 $ 31153,783 21.02% 2140 Unemployment $ 571450 $ 70,000 $ 122,800 $ 52,800 75.43% 2150 Workers Compensation' $ 2341103 $ 153,965 $ 190,000 $ 36,035 23.40% 2160 Property&Liability Insurance $ 515,858 $ 545,378 $ 625,335 $ 79,957 14.66% 2170 Uninsured Losses' $ - $ - $ 35,000 $ 351000 100.000/0 2180 Post-Employment Health $ - $ - $ - $ - 0.000/0 sub-total2100 Benefits $ 17,511,374 $ 19,128,260 $ 22,537,951 $ 31409,691 17.83% 2210 Payment on Funded Debt $ 31701,000 $ 21760,000 $ 21837,006 $ 77,006 2.79% 2220 Interest on Funded Debt $ 558,870 $ 450,750 $ 634,097 $ 183,347 40.68% 2230 Temporary Borrowing $ 2421215 $ 280,000 $ 248,958 $ (31,042) -11.090/0 sub-total2200 Debt Service $ 4,502,085 $ 31490,750 $ 31720,061 $ 229,311 6.57% 2310 Reserve Fund $ - $ 150,000 $ 400,000 $ 250,000 166.67% sub-total 2300 Operating Articles $ - $ 150,000 $ 400,000 $ 250,000 166.67% Total Shared Expenses $ 22,013,459 $ 22,769,010 $ 26,658,012 $ 31889,002 17.08% Program 3000: Community Services 2 3100-3500 DPW Personal Services $ 31088,746 $ 21970,849 $ 31154,536 $ 183,687 6.18% 3100-3500 DPW Expenses $ 41288,118 $ 41316,059 $ 41793,226 $ 4771167 11.06% 3600 Transportation Personal Services $ 1071496 $ 118,243 $ 125,305 $ 71062 5.97% 3600 Transportation Expenses $ 166,656 $ 364,544 $ 3721182 $ 71638 2.10% Total Community Services $ 71651,016 $ 71769,695 $ 81445,249 $ 675,554 8.69% Program 4000: Public Safety 4100 Law Enforcement Personal Services $ 31809,871 $ 31994,829 $ 41148,466 $ 153,637 3.85% 4100 Law Enforcement Expenses $ 415,401 $ 430,590 $ 462,989 $ 32,399 7.52% sub-total 4100 Law Enforcement $ 4,225,272 $ 41425,419 $ 416111455 $ 186,036 4.20% 4200 Fire Personal Services $ 31724,571 $ 31852,791 $ 41090,640 $ 237,849 6.17% 4200 Fire Expenses $ 384,977 $ 426,393 $ 448,123 $ 211730 5.10% sub-total 4200 EMS/Fire $ 4,109,548 $ 41279,184 $ 41538,763 $ 259,579 6.07% Total Public Safety $ 81334,820 $ 81704,603 $ 91150,217 $ 445,614 5.12% Program 5000: Culture&Recreation 2 5100 Library Personal Services $ 11372,783 $ 11497,617 $ 11563,305 $ 65,688 4.39% 5100 Library Expenses $ 3541155 $ 3041753 $ 466,990 $ 1621237 53.24% Total Culture&Recreation $ 11726,938 $ 11802,370 $ 21030,295 $ 227,925 12.65% Notes: 1 These accounts are recommended to become continuing balance accounts, allowing for unused appropriations to carryover from year-to-year. 2 Enterprise Fund Operating Budgets now moved to Article 18,out of General Fund Operating Budget.See page 1-5. FY 2007 Appropriated Budget&Financing Plan I-4 June 5,2006(rev.November 29,2006) Program Summary - Operating Budget (General & Other Funds) A B C D E F G ELEMENT DESCRIPTION 2005 Actual 2006 Restated 2007 Rec.'d 2006-2007 Change$ Chg. Program 6000: Social Services 6000 Social Services Personal Services $ 297,815 $ 3321261 $ 376,216 $ 43,955 13.23% 6000 Social Services Expenses $ 204,555 $ 2311430 $ 279,925 $ 48,495 20.95% Total Social Services $ 502,370 $ 563,691 $ 656,141 $ 92,450 16.40% Program 7000: Community Development 7100 Comm. Devel. Personal Services $ 538,929 $ 620,466 $ 738,714 $ 118,248 19.06% 7100 Comm. Devel. Expenses $ 53,097 $ 56,769 $ 60,019 $ 31250 5.72% sub-total 7100 Comm. Dev. $ 592,026 $ 677,235 $ 798,733 $ 1211498 17.94% 7200 Planning Personal Services $ 1671224 $ 1941273 $ 204,032 $ 91759 5.02% 7200 Planning Expenses $ 81188 $ 81450 $ 81450 $ - 0.00% sub-total 7200 Planning $ 175,412 $ 202,723 $ 212,482 $ 91759 4.81% 7300 Economic Devel. Personal Services $ 30,699 $ 35,432 $ 95,199 $ 59,767 168.68% 7300 Economic Devel. Expenses $ 521100 $ 89,689 $ 69,643 $ (20,046) -22.35% sub-total 7300 Eco. Devo. $ 82,798 $ 125,121 $ 164,842 $ 39,721 31.75% Total Community Development $ 850,236 $ 11005,079 $ 11176,057 $ 170,978 17.01% Program 8000: General Government 8110 Selectmen Personal Services $ 55,515 $ 62,681 $ 62,681 $ - 0.000/0 8110 Selectmen Expenses $ 69,348 $ 69,150 $ 69,150 $ - 0.000/0 8120 Legal $ 399,614 $ 350,000 $ 350,000 $ - 0.000/0 8130 Town Report $ 51936 $ 61500 $ 61500 $ - 0.000/0 sub-total 8100 Board of Selectmen $ 530,413 $ 488,331 $ 488,331 $ - 0.00% 8210-8220 Town Manager Personal Services $ 400,946 $ 406,020 $ 470,542 $ 64,522 15.89% 8210-8220 Town Manager Expenses $ 90,298 $ 112,067 $ 156,067 $ 44,000 39.26% 8230 Salary Transfer Account' $ - $ 1421783 $ 240,533 $ 971750 68.46% sub-total 8200 Town Manager $ 491,244 $ 660,870 $ 867,142 $ 206,272 31.21% 8310 Appropriations Committee $ 11000 $ 11500 $ 11500 $ - 0.000/0 8320 Misc.Towns and Committees $ 81350 $ 81755 $ 81755 $ - 0.000/0 8330 Public Celebrations Committee $ 24,300 $ 25,000 $ 28,500 $ 31500 14.00% sub-total8300 Town Committees $ 33,650 $ 35,255 $ 38,755 $ 31500 9.93% 8400 Finance Personal Services $ 646,467 $ 875,781 $ 953,502 $ 771721 8.87% 8400 Finance Expenses $ 183,104 $ 226,700 $ 2641700 $ 38,000 16.76% sub-total 8400 Finance $ 829,571 $ 11102,481 $ 11218,202 $ 115,721 10.50% 8500 Town Clerk Personal Services $ 195,182 $ 208,017 $ 2911791 $ 83,774 40.27% 8500 Town Clerk Expenses $ 571796 $ 52,025 $ 73,625 $ 21,600 41.52% sub-total 8500 Town Clerk $ 252,978 $ 260,042 $ 365,416 $ 105,374 40.52% 8600 MIS Personal Services $ 1521713 $ 182,584 $ 180,471 $ (21113) -1.16% 8600 MIS Expenses $ 182,310 $ 209,254 $ 279,050 $ 69,796 33.35% sub-total 8600 MIS $ 335,023 $ 391,838 $ 459,521 $ 67,683 17.27% Total General Government $ 21472,879 $ 21938,817 $ 31437,367 $ 498,550 16.96% Total Municipal $ 21,538,259 $ 22,784,255 $ 24,895,326 $ 21111,071 9.27% Notes: 1 These accounts are recommended to become continuing balance accounts, allowing for unused appropriations to carryover from year-to-year. 2 Enterprise Fund Operating Budgets now moved to Article 18,out of General Fund Operating Budget.See page 1-5. FY 2007 Appropriated Budget&Financing Plan I-5 June 5,2006(rev.November 29,2006) Program Summary - All Other Funds A 6 C D E F G ELEMENT DESCRIPTION 2005 Actual 2006 Restated 2007 Rec.'d 2006-2007 Change$ Chg.% Capital Projects&Reserves(Capital -Articles 28&32,Stabilization Fund,Article 40) 9000 Cash Capital $ 500,000 $ 11153,000 $ 11195,000 $ 42,000 3.64% Stabilization Fund $ 807,322 $ 603,647 $ 21650,000 $ 21046,353 339.00% Capital&Reserves $ 11307,322 $ 11756,647 $ 31845,000 $ 21088,353 118.880/0 Other Articles Senior Tax Relief $ 36,000 $ 36,000 100.00% Brookhaven $ 50,000 $ 50,000 100.00% Other Articles $ 86,000 $ 86,000 100.000/0 Exempt Debt 2240 Municipal $ 786,575 $ 771,013 $ 11299,188 $ 528,175 68.50% 2240 School $ 41538,510 $ 41172,300 $ 31828,068 $ (344,232) -8.25% Exempt Debt $ 51325,085 $ 41943,313 $ 51127,256 $ 183,943 3.72% General Fund Total $ 107,821,898 $ 113,112,478 $125,055,912 $11,943,434 10.56% Other Funds Revolving Funds(Article 23) 3320 Tree(DPW-Forestry) $ - $ - $ 75,000 $ 75,000 #DIV/0! 3330 Burial Containers(DPW-Cemetery) $ - $ 33,000 $ 33,000 $ - 0.000/0 3420 Compost Operations(DPW-Recycling) $ - $ 179,869 $ 200,000 $ 20,131 11.19% 8140 Community Access(LCTV) $ - $ 400,000 $ 400,000 $ - 0.000/0 Revolving Funds Total $ 78,266 $ 612,869 $ 708,000 $ 95,131 15.52% Grants $ 173,390 $ 173,390 $ 173,390 $ - 0.000/0 Enterprise Articles(Operating-Article 18&Article 3,Special Town Meeting,Capital-Article 27) 3700 Water Enterprise $ 51343,239 $ 51391,794 $ 51728,822 $ 337,028 6.25% 3800 Wastewater(Sewer) Enterprise $ 61673,087 $ 61259,338 $ 61705,609 $ 446,271 7.13% 5200 Recreation Enterprise $ 11277,539 $ 11486,822 $ 11626,504 $ 139,682 9.39% Enterprise Capital&Debt $ 100,000 $ 180,000 $ 175,000 $ (51000) -2.78% Enterprise Funds Total $ 13,393,865 $ 13,317,954 $ 14,235,935 $ 917,981 6.89% Reconciliation(All Funds) Education $ 57,637,773 $ 60,859,253 $ 64,444,317 $ 31585,064 5.89% Shared Expenses $ 22,013,459 $ 221769,010 $ 26,658,012 $ 31889,002 17.08% Municipal $ 21,538,259 $ 22/784/255 $ 24,895,326 $ 21111,071 9.27% Capital &Stabilization Fund $ 11307,322 $ 11756,647 $ 31845,000 $ 21088,353 118.88% Other Articles $ - $ - $ 86,000 $ 86,000 100.000/0 Exempt Debt $ 51325,085 $ 41943,313 $ 51127,256 $ 183,943 3.72% Revolving Funds $ 78,266 $ 612,869 $ 708,000 $ 95,131 15.52% Grants $ 173,390 $ 173,390 $ 173,390 $ - 0.000/0 Enterprise $ 13,393,865 $ 13,317,954 $ 14,235,935 $ 917,981 6.89% Totals $ 121,467,419 $ 127,216,691 $140,173,237 $12,956,546 10.180/0 FY 2007 Appropriated Budget&Financing Plan I-6 June 5,2006(rev.November 29,2006) Fund Summary This table shows all recommended appropriations by fund.Each program is shown on left,including all operating and capital expenditures. Appropriated appropriations by fund are shown on each successive column to the right. General&Special Revenue Funds Enterprise Revolving Grants Totals Operating Capital&Reserves Exempt Debt Water Wastewater Recreation DPW LCTV Program 1000: Public Schools $ 63,419,500 $ 63,419,500 Minuteman $ 1,024,817 $ 1,024,817 Program 2000: Benefits $ 22,537,951 $ 171200 $ 22,555,151 Within-Levy Debt $ 3,720,061 $ 3,720,061 Exempt Debt $ 5,127,256 $ 100,000 $ 5,227,256 Reserve Fund $ 400,000 $ 400,000 Program 3000: Public Works $ 8,445,249 $ 290,800 $ 80,000 $ 8,816,049 Water $ 5,728,822 $ 5,728,822 Sewer $ 6,705,609 $ 6,705,609 Program 4000: Police $ 4,611,455 $ 50,658 $ 4,662,113 Fire/EMS $ 4,538,763 $ 4,538,763 Program 5000: Library $ 2,030,295 $ 2,030,295 Recreation $ 1,626,504 $ 1,626,504 Program 6000: Social Services $ 656,141 $ 42,732 $ 698,873 Program 7000: Comm.Dev. $ 798,733 $ 798,733 Planning $ 2121482 $ 2121482 Econ.Dev. $ 164,842 $ 164,842 Program 8000: Selectmen $ 488,331 $ 400,000 $ 888,331 Town Manager $ 8671142 $ 8671142 Committees $ 38,755 $ 38,755 Finance $ 1,218,202 $ 1,218,202 Town Clerk $ 365,416 $ 365,416 MIS $ 459,521 $ 459,521 Program 9000: Cash Capital $ 11195,000 $ 75,000 $ 1,270,000 Other $ - Stabilization Fund $ 2,650,000 $ 2,650,000 Other Articles $ 86,000 1 1 1 1 1 1 1 1 1$ 86,000 ota $116,083,656 $ 31845,000 $5,127,256 $5,728,822 $6,705,609 $1,801,504 $ 308,000 $ 400,000 $173,390 $140,173,237 FY 2007 Appropriated Budget&Financing Plan I-7 June 5,2006(rev.November 29,2006) Section II : Revenues Revenues Funding for services provided to Lexington residents funds that generate revenues through direct fees for comes from a variety of sources. The Town strives service. Other funds include revolving funds and to maintain a diversified and stable revenue system grants. A revenue breakdown by fund for the that will provide shelter from short-run fluctuations current and budget year is shown below. in any one revenue source and ensure the ability to provide ongoing services. Total budgeted revenue, Revenue Sources by Fund regardless of the source, is equal to $140,173,23 7 in FY 2007. FY2006 FY2007 General Fund $ 11311121478 $ 12510551912 The information contained in this section is intended to accomplish the following goals: Enterprise Funds 1313171954 1412351935 Revolving Funds 6121869 7081000 • Describe the different revenues sources for the Grants 1731390 1731390 Town of Lexington; • Detail the amounts budgeted for different Total Funds $ 127,221,278 $ 140,173,237 revenue categories; and GENERAL FUND • Explain the basis for accounting and General Fund available resources for FY 2007 are budgeting for the Town of Lexington; anticipated to be$125,055,912. Property p p rty tax The Town of Lexington draws upon a number of revenues are the largest source of funding for the sources for its revenue stream. These include real Town of Lexington general fund(80%),followed by and personal property taxes,state aid, local receipts, local receipts(8%),and state aid(7%).Net available special revenue sources including parking and funds(4%)include some special revenue funds,free cemetery fees,free cash,the stabilization fund, cash and the stabilization fund,offset by state revolving funds,grants,and water/sewer/recreation assessments and the overlay for abatements,and are enterprise funds.Like other municipalities in included in the general fund category for simplicity. Massachusetts,the Town of Lexington is most All these revenues help support school,police,fire, heavily reliant upon the property tax levy. The public works, library,and general governmental percentage breakdown of revenues is provided services to the community. General Fund below. accounting is done on a modified accrual basis meaning that revenues are recognized when they FY 2007 Revenues become measurable or available(cash basis),while Indirects Enterprise Revolving Grants expenditures are accounted for in the accounting 1.3% Funds Funds 0.1% period incurred(accrual basis). 10.2% 0.5% Available Funds FY 2007 General Fund Revenues 3.5% Available Enterprise Local Local Funds Indirects Receipts Receipts 4% 1% 7.5% 8% State Aid State Aid 5.9/o o Property 70% Tax 71.1/ Property Tax 80% Revenues are accounted for in several funds,the largest of which is the General Fund. Enterprise operations are accounted for in separate enterprise FY 2007 Appropriated Budget&Financing Plan II-1 June 5,2006 (rev.November 29, 2006) Revenue Summary in Detail This document details the revenues used to offset the expense recommendations made throughout the remainder of the FY 2007 Recommended Budget&Financing Plan. General&Special Revenue Funds Table 1: Property Tax Levy FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Appropriated Change($) Change(%) Tax Levy $ 78,000,157 $ 85,867,574 $ 89/868/589 $ 4/001/015 4.66% Prop. 2.5% $ 11950,957 $ 2/146/689 $ 2/246/715 $ 1001026 4.66% New Growth $ 11692,120 $ 1/854/326 $ 2/036/789 $ 1821463 9.84% Override $ 41224,340 $ - $ 1/858/435 $ 1/858/435 - sub-total Property Tax levy $ 85,867,574 $ 89,868,589 $ 96/010/528 $ 6/141/939 6.83% Exempt Debt $ 5/325/085 $ 4/943/313 $ 5/127/256 $ 1831943 3.72% Total all Tax Levy $ 91,192,659 $ 94,811,902 $ 101,137,784 $ 6,325,882 6.67% Table 2: State Aid FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Appropriated Change($) Change(%) Chapter 70 $ 41895,754 $ 5/197/254 $ 5/863/055 $ 6651801 12.81% Lottery, Beano,Charity Games $ 11392,955 $ 1/581/017 $ 1/876/266 $ 2951249 18.67% Police Career Incentive $ 1881765 $ 2021482 $ 2211804 $ 191322 9.54% Veterans' Benefits&Exemptions $ 711968 $ 711486 $ 90,763 $ 191277 26.97% Offsets(METCO,School Lunch&Library) $ 11322,023 $ 1/363/589 $ 651369 $ (112981220) -95.21% sub-Total(Cherry Sheet) $ 7,871,465 $ 8,415,828 $ 8,117,257 $ (298,571) -3.55% School Construction(MSBA) $ - $ 187,696 $ 187,696 $ - 0.000/0 Total $ 7,871,465 $ 8,603,524 $ 8,304,953 $ (298,571) -3.4704- Table 3: Local Receipts FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Appropriated Change($) Change(%) Motor Vehicle Excise Tax $ 41179,205 $ 3/391/664 $ 3/875/000 $ 4831336 14.25% Other Excise $ 3841343 $ 2821566 $ 2521000 $ (30,566) -10.82% Penalties&Interest $ 2491544 $ 1961539 $ 2301000 $ 331461 17.03% PILOT's $ 9931372 $ 1/023/730 $ 9131000 $ (110,730) -10.82% Rentals $ 491212 $ 441268 $ 2111000 $ 1661732 376.64% Departmental-Schools $ 8711522 $ 8741598 $ 1/342/000 $ 4671402 53.44% Departmental-Municipal $ 11159,468 $ 1/399/451 $ 1/502/000 $ 1021549 7.33% Licenses&Permits $ 11565,913 $ 1/315/577 $ 1/375/000 $ 591423 4.52% Special Assessments $ 291408 $ 251621 $ 281000 $ 21379 9.29% Fines&Forfeits $ 3151296 $ 2371672 $ 2751000 $ 371328 15.71% Investment Income $ 4491669 $ 3071924 $ 3951000 $ 871076 28.28% Miscellaneous Non-Recurring $ - $ 5751000 $ 50,000 $ (525,000) -91.30% Total $ 10,246,954 $ 9,674,610 $ 10,448,000 $ 773,390 7.99% Table 4:Available Funds FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Appropriated Change($) Change(%) Parking $ 2751000 $ 3221014 $ 4901000 $ 1671986 52.17% Cemetery $ 1001000 $ 1001000 $ 1001000 $ - 0.00% Free Cash $ 1501000 $ 4341287 $ 4/250/000 $ 3/815/713 878.62% Overlay Surplus $ - $ 4251000 $ - $ (425,000) -100.00% Receipts Reserved for Appr. (Lexpress) $ 11203,160 $ 1011183 $ 831000 $ (18,183) -17.97% Total $ 1,728,160 $ 1,382,484 $ 4,923,000 $ 3,540,516 256.10% Table 5: Revenue Offsets FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Appropriated Change($) Change(%) Cherry Sheet Assessments $ (674,131) $ (637,783) $ (673,867) $ (36,084) 5.66% Cherry Sheet Offsets Racial Equality $ (11263,144) $ (11303,050) $ - $ 11303,050 -100.00% School Lunch $ (27,156) $ (26,765) $ (24,802) $ 11963 -7.33% Public Libraries $ (31,723) $ (33,774) $ (40,567) $ (61793) 20.11% Overlay(abatements) $ (899,183) $ (501,895) $ (602,579) $ (100,684) 20.06% Snow Deficit $ (181,946) $ (646,688) $ (123,959) $ 5221729 -80.83% Tax Levy $ - $ - $ (64,363) $ (64,363) Total $ (3,077,283) $ (3,149,955) $ (1,530,137) $ 1,619,818 -51.42% FY 2007 Appropriated Budget&Financing Plan II-2 June 5,2006(rev.November 29,2006) Revenue Summary in Detail Table 6: Enterprise Funds(Indirect) FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Appropriated Change($) Change(%) Water $ 8371128 $ 8711117 $ 8831963 $ 121846 1.47% Wastewater $ 7491069 $ 8211796 $ 7531950 $ (67,846) -8.26% Recreation $ 1971000 $ 971000 $ 1341400 $ 371400 38.56% Total $ 1,783,197 $ 1,789,913 $ 1,772,313 $ (17,600) -0.980/0 Sub-total General&Special Revenue Funds $ 109,745,152 $ 113,112,478 $ 125,055,913 $ 11,943,435 10.56% Table 7:Other Revenue FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Appropraited Change($) Change(%) Revolving Funds $ 781266 $ 6121869 $ 7081000 $ 951131 15.52% Grants $ 173,390 $ 1731390 $ 1731390 $ - 0.00% Enterprise Funds(Direct) $ 13,393,865 $ 13,317,954 $ 14,2351935 Water $ 51343,239 $ 51391,794 $ 51728,822 $ 3371028 6.25% Wastewater(Sewer) $ 61673,087 $ 61259,338 $ 61705,609 $ 4461271 7.13% Recreation $ 11277,539 $ 11486,822 $ 11626,504 $ 1391682 9.39% Cash Capital $ 1001000 $ 180,000 $ 1751000 $ (51000) -2.78% Total $ 13,645,521 $ 14,104,213 $ 15,117,325 $ 1,018,112 7.18% Total Revenues(all funds) $ 123,390,673 $ 127,216,691 $ 140,173,237 $ 12,956,546 10.180/0 FY 2007 Appropriated Budget&Financing Plan II-3 June 5,2006(rev.November 29,2006) Property Tax This level of overall growth determines the tax levy Chapter 59, Section 21 C,of the Massachusetts limit. Lexington's general practice has been to raise General Laws,a statute commonly known as the property tax levy to the limit in accordance with "Proposition 2V2", limits the incremental increase in Proposition 2V2. A chart showing a history of levy property taxes that may be assessed in any town to limits is shown below. not more than 2V2%of the previous year's tax levy (real estate and personal property)plus new construction. Property Tax Levy 1998-2007 120 000 000 $10010001000 $8010001000 d- N vo OD $6010001000 0 , M 00 N r CO � ' csi $40 000 000 '- 4; a' °° to COd' Ile C) CO � N 6 $2010001000 ti (.0 6clk $- 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 Two provisions within Proposition 2 V2 allow the Lexington property owners pay taxes to the Town citizens of a community to raise revenues outside based on the assessed value of their real and/or of the tax limitation by popular vote. personal property. Each year a tax rate is established for both residential and commercial • An operating override vote allows a property. The Town Assessor assesses real estate predetermined sum of tax revenues to be in order to properly reflect fair market value. In generated over and above the normally addition to real estate,businesses also pay a allowable growth in the previous year's personal property tax(at the commercial rate) tax levy limit. This sum is then added to based on the value of their equipment, furniture, the base levy for the next fiscal year and fixtures, and inventory used in conducting their this becomes a permanent addition to the business. The amount of taxes a property owner tax levy limit. pays is determined by multiplying the applicable • A debt exclusion is a specific voter tax rate by each thousand dollars of assessed approved bond authorization with a debt value. For example, if the tax rate is $10 and a schedule that is funded outside the tax property's assessed value is $100,000,the property levy limit. These funds are raised and are owner will pay $10 times $100,000/1,000, or tracked separate from those subject to the $1 NO. levy limit. They are not added to the tax levy limit for the following fiscal year. The table below provides a history of the average residential tax bill. Average Single-Family Residential Tax Bill: Fiscal Year 2000-2006* 2000 2001 2002** 2003 2004 2005** 2006 Average Bill $4)688.55 $5,171.00 $5,391.84 $5,770.00 $6429.00 $7,246.26 $7,743.67 Average Value $382,739 $427,000 $478,000 $527,000 $614,000 $639,000 $697,000 Tax Rate 12.25 12.11 11.28 10.95 10.47 11.34 11.11 'Note: This was a Department ofRevenue revaluation year. FY 2007 Appropriated Budget&Financing Plan II-4 June 5,2006 (rev.November 29, 2006) State Aid The Commonwealth allocates a portion of the cherry sheet, and traditionally printed on generated revenue to municipalities each year for cherry colored paper. In FY 2007 the Town of education and general governmental expenditures. Lexington expects to receive $8,875,774 in State These payments are derived primarily from the Aid, slightly more than the last. This includes State Lottery and a percentage of State taxes $187,696 in school construction reimbursements including: personal income, sales and use, and from the State. The amount is likely to change as corporate excise tax. The amount of state aid each policymakers continue to construct the budget at community will receive is determined by formula the state level. and itemized in a financial statement, referred to as State Aid 1998-2007* $12 000 000 ........ ........ ........ ........ ........ ........ . $101 000,000 $81 000,000 LLO W M 00tU CO c�") (.0 CO$6,0001 000 00 � M $4,000,000C) c � LO o 0 00 C $0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007* *Note:FY 2007 amount is net of METCO reimbursement.METCO removed from Cherry Sheet effective FY 2007.All other years are inclusive of METCO Amount. Local Receipts Local Receipts are those revenue sources collected by the Town. They include monies collected for the Lexington Public Schools, investments,fines& forfeitures,motor vehicle excise taxes,hotel/motel excise taxes and other fees&permits. The ten-year trend is shown below. Local Receipts 1998-2007 12 000 000 $101 000,000 CO 00 $6000000 1-0 CO C6 00 Ne $4,000,000 r- C) ti � oa p O © 4 $2,000,000 69> $0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 FY 2007 Appropriated Budget&Financing Plan II-5 June 5,2006(rev.November 29, 2006) Local Receipt Categories: the Selectmens' ad hoc Water and Sewer Rate Study Committee. 1. School Revenue Revenue received by Lexington Public Schools from 7. Other Fees&Charges athletic fees,rental of school facilities,and bus Revenue is received from fees or charges by the transportation fees is included in this category.A Office of Community Development, Planning $218,000 increase is forecast for FY 2007. Department, Engineering, and the Department of Public Works. Also included in this category are 2. Investment Income collections from licenses and permits, ambulance The Town earns interest on cash invested in short-term fees, municipal liens, and building rentals. securities. The investment goal is to generate revenue, while minimizing risk,and ensure the availability of 8. "Free Cash" cash to meet expenditures. The amount of investment The surplus of revenue over expenditures at the end of income is a function of the amount of funds invested each fiscal year less all outstanding tax receivables is and the interest rate. This is forecast to be slightly called unreserved fund balance or"free cash." The higher in FY 2007. "free cash"amount is certified annually by the Department of Revenue as of July 1. Town Meeting 3. Fines&Forfeitures may appropriate these funds as a resource for the Revenue collected from court fines,penalty charges following fiscal year's operations. A surplus is for overdue taxes,non-criminal fines,and other minor generated when actual revenues exceed those property forfeitures,is included in this category. estimated and/or expenditures are less than appropriations. 4. Motor Vehicle Excise All vehicle owners who have their vehicle(s) 9. Stabilization Fund registered in the State of Massachusetts pay an annual The Town of Lexington can accumulate resources for motor vehicle excise tax to the city or town in which any necessary purpose through the use of the they reside. The Registry of Motor Vehicles creates a Stabilization Fund. Any money voted to the listing of all vehicles registered in Lexington and the Stabilization Fund remains in the Fund until Town book value assigned to each vehicle. The Town uses Meeting appropriates the money,and does not close this information to bill all owners an annual tax equal out at the end of the fiscal year. In addition,any to 2Y2 percent or$25 for each$1,000 of the vehicle's interest earned remains in the fund and is re-invested. value. Town Meeting established the fund in FY 1998. Historically,the Town of Lexington has used 5. Other Excise(Hotel/Motel&Jet Fuel) projects.Recently,the 'stabilization funds for capital Lexington hotels and motels charge a 9.7%room tax p p � Town has used the stabilization fund to rebuild its to guests in accordance with local option legislation. cash reserves. The FY 2007 Recommended budget The Town of Lexington receives 4%of this tax in g proposes the addition of$2,000,000 from Free Cash semi-annual installments. Additionally,the State plus $650,000 in new funding to the stabilization fund collects revenue from abet fuel tax. Part of this p g revenue is re-apportioned to the towns whose property in order to further build reserves. contains airfields. This amount is decreasing due to the 10. Article Transfers and Trusts closure of the Battle Green Inn and the Sheraton at Projects from previous year Town Meeting article Lexington for the purposes of reconstruction. appropriations often have unexpended balances not required once the project is complete. The 6. PILOTs unexpended balance becomes available for future The Town charges a Payment in Lieu of Taxes for Town Meeting appropriation. Trust fund monies will certain institutional uses that are not assessed property occasionally be released by the Trustees of Public taxes. Historically,the Water and Sewer Enterprise Trusts to support approved recreation,human services, Funds have also paid PILOTs to the General Fund. cemeteries or library programs. These payments are being phased out beginning in FY2007 in accordance with the recommendation of FY 2007 Appropriated Budget&Financing Plan II-6 June 5,2006(rev.November 29, 2006) It. Receipts Reserved for Appropriation Revenue received in a fiscal year which was not year end. Revenue received from the sale of real anticipated and used in setting the tax rate can be set estate can be applied to retire debt service in aside and reserved for appropriation by the accordance with M.G.L.C. 44, S. 63A. appropriating body or revert to the General Fund at ENTERPRISE REVENUE Enterprise revenues for FY 2007 are anticipated to be Water and Sewer $16,521,566. The Town created enterprise funds for water and sewer operations in 1988. A similar fund Users of sewer and water services provided by the was established for Recreation services when the Town pay charges depending upon metered water Town purchased the Pine Meadows Golf Club. consumption. Since FY 1988,water and sewer Enterprise funds are used for activities that are fully operations have been financially accounted for by the financed through user charges. Thus,all direct and Town on an Enterprise Fund basis. Revenue received indirect costs of the operation for the water and sewer from charges for sewer and water services is used to functions,and all direct and most indirect costs of the fully support the costs of the utility operation, such as recreation enterprise have been built into the fees/rates Massachusetts Water Resources Authority(MWRA) charged. assessments,debt service obligations,personal service costs,and capital projects. Charges for services are The three Enterprise Funds--Recreation,Water and based on a rate structure corresponding to usage. Sewer--are each operated as distinct, self-supporting Charges rise as usage increases. The Board of entities. In each case,operating expenses are balanced Selectmen sets the water and sewer rates to cover against revenues generated from user fees over the expenditures. Actual revenues oscillate with the level long run. In most cases,capital projects have also of consumer use,depending on variables such as the been supported by Enterprise revenues with the weather. The Town pays the MWRA assessments to purchase of Pine Meadows Golf Club being the major supply quality water and dispose of Town sewage. exception. Budgeting for all Enterprise Funds is done on a GAAP(Generally Accepted Accounting Recreation Principles)or full accrual basis. This means that The Recreation Enterprise Fund includes Pine expenditures and revenues are accounted for in the Meadows Golf Club,a nine-hole golf course accounting period incurred. purchased by the Town in 1988,and town wide recreational facilities including aquatics and tennis. Users of Town recreational facilities and teams participating in Town sponsored sports pay fees for these services. Revenue collected from these fees covers providing instructors,coaches,and referees, recreation program management,part of the cost of maintaining facilities,as well as some recreation related capital improvements for revenue-producing recreation facilities. FY 2007 Appropriated Budget&Financing Plan II-7 June 5,2006(rev.November 29, 2006) Section III : Education Program 1000 Lexington Public Schools Regional School Program: 1000 Education Town of Lexington FY 2007 Program Budget The program includes all expenditures associated with the regular operation and maintenance of the Lexington Public Schools,as well as the Town's assessment for the Minuteman Science-Technology High School. The amounts shown in the recommended columns on the Lexington Public School program and subprogram pages represent the actual amounts approved and voted upon by the School Committee. Subprograms within FY2005 FY2006 FY 2007 FY 2007 FY 2007 Program 1000 Expended Restated Dept Request Recommended Appropriated 110 0 Lexington Public Schools $56,723,432 $6,045,584 $66,703,858 $65,430,478 $63,419,500 1200 Regional Schools $833,267 $83007 $107,982 $L024,817 $L024,817 Program Totals Compensation $46,104,580 $47,255,639 $52,047,014 $ 51,423,234 $ 49,042,052 Benefits 0 $0 $0 0 0 Expenses 11,452,119 $13,620,612 $1504,826 15,032,061 15,402,265 Town Funded Expenses $57,556,699 $6098769251 $6797119840 $6694559295 $6494449317 General Fund $57,556,699 $60,876,251 $67,711,840 $66,455,295 $64,444,317 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $57,556,699 $6098769251 $6797119840 $6694559295 $6494449317 III—1 Program 1000 - Education Lexington Public Schools School Committee Superintendent INSTRUCTIONAL SUPPORT INSTRUCTION Deputy Supt. Director of Principals for Curriculum Student Suppt. & Prof. Devel. Services Assistant to SPED Supervisors Superintendent K-51 6-81 9-12 Teachers Director of Technology Guidance Assistant Principals/ Deans Information Technology Social Work System Curriculum —Libraries Support K-5, 3-5, K-12 Psychologists ELL Early Childhood Instructional Technology DISTRICT SUPPORT Coordinator ' METCO Director of Director of System Curriculum Human Finance & Support K-5, 3-5, K-12 Resources Operations Licensure Director Benefits Accounts Facilities Payable Assistant Facilities Payroll Director Custodial Staff Minuteman Regional School FIV Regional Vocational Technical School District Committee FY 2007 Appropriated Budget III—2 June 5,2006(rev. November29,2000 Subprogram 1100: Lexington Public Schools This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Lexington Public Schools. It includes: 1100 Minuteman Regional School III-3 • Summary FY 2007 Appropriated Budget&Financing Plan III-3 June 5,2006(rev.November 29, 2006) Program: Education Subprogram: 1100 Lexington Public Schools Town of Lexington FY 2007 Program Budget The budget for the Lexington Public Schools as amended for 2006-2007 is$63,419,500,an increase of 5.6%over the FY 2006 appropriation.This amount is exclusive of the cost of health and dental benefits,which are now reflected under Line 2130,Group Insurance on page IV-9. Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 4611041580 $ 4712551639 $ 5210471014 $ 5114231234 $ 4910421052 Expenses $ 1016181852 $ 1217891945 $ 1416561844 $ 1410071244 $ 1413771448 Total $ 5697239432 $ 6090459584 $ 6697039858 1 $ 6594309478 1 $ 6394199500 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 5617231432 $ 6010451584 $ 6617031858 $ 6514301478 $ 6314191500 Enterprise Funds(Indirects) - Directed Funding Total $ 5697239432 $ 6090459584 $ 6697039858 $ 6594309478 $ 6394199500 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 1100 Lexington Public Schools $ 56,7231432 $ 6010451584 $ 6617031858 $ 6514301478 $ 6314191500 1 Total $ 5697239432 $ 6090459584 $ 6697039858 $ 6594309478 $ 6394199500 Note:Line 1100 increased from$62,346,432 to$63,419,500 by vote of Special Town Meeting on November 29, 2006 the 2006 Annual Town Meeting approved a contingent budget of$65,430,478 of which$3,084,046 was contingent upon passage of questions #1 and#2 of an operating override held on June 5, 2006 Those questions failed, leaving a remaining approved budget of$62,346,432. The supplemental increase of$1,073,068 was approved to cover costs related to special education and fee-based programs not captured within the original appropriation. Information presented below reflects the recommendations of the School Committee made to the 2006 Annual Town Meeting Superintendent's Recommendations The budget recommendation is driven by four key factors: Special Education Mandates: The cost of special education continues to be a key factor in the development of the school district budget. There are four major influences on special education costs: new staffing required by student Individual Education Plans(I.E.P.$),out-of- district tuition,transportation services,and contracted services. The overall special education budget is projected to increase by$718,075 in FY07. The projected increase includes funds for new in-house programs,tuition increases, changes in out-of-district programs,and staffing for new students. New programs: By creating/expanding new in-house programs,we increase our capacity to educate some children within the school system and avoid costly out-of-district tuitions and transportation. For example,we will need to hire staff in our pre-K program,The Lexington Children's Place,due to a projected increase in numbers. The new staff will provide the specific services for the additional pre-K students and will allow us to avoid tuition costs at an average cost of$60,000 annually. Medically fragile students and mandated record keeping require we add a part-time nurse within the early childhood program. At the elementary level,we need to add teaching and therapy staff due to increased numbers of students enrolled in district-wide programs. At the high school,program development is directed toward capacity building for direct student instruction and students in more restrictive settings. As part of program development, staff roles have FY 2007 Appropriated Budget&Financing Plan III-4 June 5,2006 (rev.November 29, 2006) Program: Education Subprogram: 1100 Lexington Public Schools Town of Lexington FY 2007 Program Budget been refined to provide oversight and supervision of the ongoing needs of students, family and staff. The recommendation of a full-time Out-of-District Coordinator(the addition of 0.4 staffing)will provide focused oversight and accountability for 89 students and their programs. Currently,the out-of-district supervision responsibilities are split between a part-time faculty member and the three administrators. Removing the out of district oversight from the three in-house administrators will permit them to focus more attention to in-house program development and refinement,and the transition of students between schools. Circuit breaker law: In FY07,Lexington is expected to receive an additional$558,476,based on the state's special education circuit breaker law. The state program reimburses school districts 72%of the prior year's cost(FY05)for special education services exceeding four times the state's foundation budget for general education students(approximately $30,000).In FY06,we expect to receive$1,241,524. The FY07 projection is$1,800,000. Staffing Increases: The FY07 budget includes 9.2 special education positions and 3.0 English Language Learner(ELL)positions required by laws and regulations. The cost of these positions(exclusive of benefits)is$700,000. In addition,a total of 17.3 new positions(teachers and support positions)are needed to address significant class size and programmatic needs. At the high school,unallocated teacher positions will be used to reduce large class sizes,provide sufficient sections of mandatory physical education classes,and reduce the number of times students are shut out of classes due to insufficient staffing. The budget includes positions that will strengthen the math and literacy programs. The FY07 budget also includes needed support positions in building preventative maintenance and building cleaning. Benefits: For FY07,Health,Dental,and Medicare Insurance will be carried in the town-side budget,but we will carry$8,600 for benefits for each new position in the school budget. Thus any salaries for existing staff will not include these benefits,but for newly added FTEs a benefits line item for benefits will be shown separately in the budget. Personnel Salaries: The FY07 recommended budget includes funds for all known and anticipated collective bargaining raises and step increases. Given that some staff retire/resign each year,$650,000 in savings from faculty turnover has been deducted from the overall salary recommendation. The net increase in personnel costs,with no new positions,is$2,712,230(exclusive of benefits). Elementary K-5: In FY07,if current enrollment projections hold,there will be 126 classrooms in the six K-5 schools to serve an anticipated population of 2651 students,a decrease of 19 students. The budget also includes three unallocated K-5 teachers,which will be assigned late spring or summer if enrollment numbers increase or there are changes in class numbers that require we hire an additional teacher(s). Classroom teachers provide instruction in the core academic areas and are supported by experts in the specialists' fields of foreign language,art,music,physical education,and library/media. Specialists provide developmentally appropriate instruction,and this instruction is interdisciplinary in nature whenever possible. Literacy intervention specialists at each building work with our at-risk students to assist with their reading,writing, listening,thinking and speaking skills development,and assist teachers with model lessons,lesson planning,and professional development. Math specialists work with our at-risk students in math to assist with skill development and to assist teachers with model lessons,lesson planning,and professional development Additionally,the K-5 Literacy and Math Department Heads assist Administrators and teachers with program planning for our cognitively gifted students to assure these students have appropriate programs in both reading and math. Funds are allocated in department budgets to support ongoing programs that support assessment to inform instruction, provide supplemental materials for comprehensive programs that are aligned with the Massachusetts State Curriculum Frameworks,and allow for professional development for current instructional methodology to address the learning needs of FY 2007 Appropriated Budget&Financing Plan III-5 June 5,2006 (rev.November 29, 2006) Program: Education Subprogram: 1100 Lexington Public Schools Town of Lexington FY 2007 Program Budget all of our students. The FY07 budget includes funds to offset the expected 15%reduction in Federal Title I funding for literacy and math support. Middle School Clarke Diamond TOTAL Clarke Diamond TOTAL Actual Actual Actual Projected Projected Proj ected FY06 FY06 FY06 FY07 FY07 FY07 Grade 6 249 281 530 250 252 502 Grade 7 231 282 513 249 281 530 Grade 8 232 242 474 231 282 513 Total 712 805 1517 730 815 1545 The Middle School experience is unique. With its team approach to teaching,our staff members work together to make the learning experience a positive one for all of our students. Each team strives to get to know each student and his/her unique learning and emotional needs and works hard to address these needs. Grade 6-8 Department Heads assess,align,coordinate,and develop curriculum during department meetings and during Middle School Curriculum Council meetings. They identify appropriate instructional materials and issues that arise relevant to the middle school experience. They assist teachers in using curriculum documents and materials to provide high quality instruction to students.All middle school teachers work together to identify and discuss ways to help individual students explore and make connections in the curriculum. They serve as partners with parents to communicate about homework, schedules,parent conferences,and progress reports. The FY07 budget requests for the middle schools are driven by three major considerations: • A few part-time teachers are needed in both schools to address large class sizes. • Pilot 8th grade math classes are recommended for both schools to address the achievement gap. Approximately 24 students in each middle school will be required to take an additional grade 8 math course(a total of 10 classes per week). • Expense budgets,designed for a much smaller school population and reduced over the past several years as a result of budget cuts,simply have to be rebuilt and supported in order for the school to deliver educational services. High School For FY07,the high school enrollment is projected to decrease by 1 student. Grade 0. FY07 Difference 9 522 469 —53 10 534 517 —17 11 475 529 +54 12 451 466 + 15 TOTAL 19982 19981 — 1 The FY07 budget requests for the High School are driven by three major considerations: • Legally mandated staffing and program requirements in Special Education(see the special education budget)and ELL: the demand for special education services at the High School continues to increase and our ELL program does not meet state requirements. FY 2007 Appropriated Budget&Financing Plan III-6 June 5,2006 (rev.November 29, 2006) Program: Education Subprogram: 1100 Lexington Public Schools Town of Lexington FY 2007 Program Budget • A shift in enrollments to the upper classes:Although the projected High School population is virtually level(1,982 in FY06; 1981 in FY07),the very large class of 2008 will place demands on upper class courses such as chemistry, social studies electives,and physical education without significantly relieving pressure on freshman and sophomore staffing. The result is a need for additional teaching positions. • Expense budgets,designed for a much smaller school population and reduced over the past several years as a result of budget cuts,simply have to be rebuilt and supported in order for the school to deliver educational services. K-12 Curriculum, Instruction, and Professional Development The Office of Curriculum,Instruction,and Professional Development supports high quality educational programs for Lexington students and serves its 684 PK-12 teachers. The FY07 goals include planning for a substantive curriculum review process,continuation of data analysis to inform curriculum and instruction,and support of a professional development program to increase academic excellence and student achievement that is explicitly linked to school and district goals.Furthermore,we are committed to building professional learning communities among our expert staff and using action research to increase student achievement. During the 2005-2006 school year,K-5 teachers participated in the Scott Foresman Literacy initiative where they participated in skills-based workshops related to teaching reading in the elementary schools.K-8 teachers participated in developing action research projects with the goal of increasing student achievement. In preparation for the upcoming NEASC accreditation,administrators,teachers,students,and community members at Lexington High School participated in workshops to develop a mission statement. In 2006-2007,a program evaluation/curriculum review cycle will be implemented to establish clear,articulated K-12 curricula in each academic area. Concrete grade level goals,objectives,assessments,and reporting procedures will be established. Specific academic areas will begin this curriculum review process during the 2006-2007 school year. Administrative Reorganization K-12 Physical Education/Wellness K-12 Athletics During the FY07 school year,the Physical Education K-12/Athletics K-12,and the Health K-12 Departments' administrative structure will be realigned to better serve the needs of the students of Lexington. The new departments will have a Director of Physical Education/Wellness K-12 and a Director of Athletics K-12.This realignment is more consistent with the Massachusetts Curriculum Framework for Health and Wellness,of which Physical Education is a part.Further, this new structure recognizes the enormous task of the Lexington Public Schools'Athletic Department.Each of these administrators will continue to be responsible for the supervision and evaluation of the staff in their respective departments. Under the direction of the K-12 Director of Physical Education/Wellness,the .5 Health Curriculum Specialist will oversee the clear,articulation of the important skills related specifically to Health and oversee a substantive program evaluation in this area. In addition,a new.5 Prevention Specialist position is included in the budget to work confidentially with students on substance abuse and mental health issues. K-12 Visual Arts K-12 Performing Arts During the FY07 school year the Fine/Performing Arts administrative structure will be realigned,again to better serve the needs of our students. The current K-12 Director of Fine/Performing Arts(.2 FTE teaching/.8 administration)will be divided into two positions: K-12 Director of Visual Arts(.6 FTE teaching/.4 administration)and K-12 Director of Performing Arts(.4 FTE teaching/.6 administration). The new structure will enable each director to concentrate on very specific areas of the arts,assist in K-12 program articulation,provide professional development for teachers, supervise and evaluate teachers in their content areas,and teach in their disciplines as a part of their responsibility. Grade 3-8 Foreign Language FY 2007 Appropriated Budget&Financing Plan III-7 June 5,2006 (rev.November 29, 2006) Program: Education Subprogram: 1100 Lexington Public Schools Town of Lexington FY 2007 Program Budget Currently,three foreign language teachers in grades 3-8 are responsible for curriculum leadership.At the elementary level, a full-time foreign language teacher receives a stipend to provide program articulation,communication,and professional development.At each middle school,one foreign language teacher teaches one fewer class per day and receives a stipend to provide teacher supervision,program articulation,communication,and professional development. The current leadership model does not provide a licensed foreign language evaluator. In addition,communication between schools is difficult with three program leaders. Grade 3-8 Foreign Language(continued) In FY07,the Elementary and Middle School Foreign Language Departments will be realigned to assure clear program articulation,professional development,teacher evaluation by a foreign language teacher,and consistent communication between faculties,in six elementary schools and two middle schools.A Foreign Language Coordinator,Grades 3-8,will oversee these responsibilities and provide curriculum leadership during department meetings,model lessons,and support faculty as they prepare approximately 1,300 elementary students in Spanish and approximately 1,400 middle school students in both French and Spanish. English Language Learners(ELL) The English Language Learners(ELL)Department is a newly configured department for FY07. Due to Massachusetts Department of Education mandates that are directed from the No Child Left Behind legislation,Lexington Public Schools are required to have a clear K-12 ELL program that is designed and implemented according to state and federal guidelines. Without substantial changes in ELL services and leadership,Lexington schools will lose all of its federal Title I-V funds, which exceed$540,000. Currently,a K-12 program does not exist. The design and implementation of this program must be directed by a certified ELL staff member. In FY07,there will be a 0.5 FTE K-12 ELL Director responsible for this task. The ELL program will be clearly developed and articulated from elementary,middle,and high school. The Director will hire staff,plan the program, supervise and evaluate staff,and be responsible for maintaining state and federal guidelines for programming with reference to our English language learners. Operations: During the summer,the Interim Director of Facilities resigned and the Assistant Director retired. On October 3,a new Director of Facilities was hired.The permanent Assistant Director position is still unfilled. The past few months have been extremely challenging. The department reallocated unused personnel costs to hire consultants to develop a capital plan.In October,the school department presented to the special town meeting a plan to replace three roofs and 187 unit ventilators next summer. Given the current conditions of the school buildings,the state of school finances and the recent changes in personnel,the Operations Department is in a period of transition. The FY07 goal is become proactive.During the past few months,we have seen progress in capital projects and building maintenance. In FY07,the maintenance department's priorities include: establishing a preventive maintenance program in the secondary schools and the Harrington School;reducing energy costs by improving controls,replacing equipment and working with NSTAR to upgrade systems;improving the quality of cleaning;reducing the overtime budget by hiring floaters and employees with staggered shifts;and improving the work order system. The Operations Department includes the Accounting and Payroll Departments. The members of these departments have an average of over 10 years of service. The Food Services operation is contracted to Chartwells Corporation. In September,we increased the lunch prices by $1.00 and have used the revenue to offset direct custodial and utility costs.For the 2006-2007 school year,the School Committee has approved an additional increase of$0.25 at the elementary and middle school levels. Chartwells has also improved its menu by offering more healthy choices and variety. In the spring,we will be sending out a new RFP for a new three-year contract. Regular Pupil Transportation is contracted with C&W Transportation Company. We are in year two of a three-year contract. Bus fees are set by School Committee Policy and when collected are forwarded to the town. The School Committee has approved an increase of$50.1 rider fee for the 2006-2007 school year. FY 2007 Appropriated Budget&Financing Plan III-8 June 5,2006 (rev.November 29, 2006) Subprogram 1200: Minuteman Regional School This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Minuteman Regional School. It includes: 1200 Minuteman Regional School III-9 • Summary FY 2007 Appropriated Budget&Financing Plan III-9 June 5,2006 Program: Education Subprogram: 1200 Minuteman Regional School Town of Lexington FY 2007 Program Budget The Regional School subprogram provides funding to operate the Minuteman Science-Technology High School. Minuteman Tech is a regional school, located in Lexington and Lincoln, which provides technical and academic education for students in grades 9-12 from the 16-town Minuteman district, and out-of-district students paying school established tuition or state-regulated CHOICE tuition. Minuteman Tech's programs include courses in biotechnology, environmental technology, computer programming,printing, commercial art, cosmetology, child care, carpentry, drafting, auto body repair and welding, as well as four-year academic and college preparatory programs. In addition, adults can pursue a variety of continuing education programs at Minuteman. No staff charged to this budget. Budget Recommendations: The Minuteman Regional School Assessment is currently projected to increase by $194,150 or 23.37 percent. Budget Recommendations Approved in FY 2007: The final assessment is $1,024,817 and is based on an enrollment of 53.3 students, an increase from 42.7 for FY2006. Budget Requests Not Recommended by the Town Manager: Not Applicable. FY 2007 Appropriated Budget&Financing Plan III-10 June 5,2006 Program: Education Subprogram: 1200 Minuteman Regional School Town of Lexington FY 2007 Program Budget Budget Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Appropriations Actual Restated Dept.Request Recommended Appropriated Compensation $ - $ - $ - $ - $ - Expenses $ 8331267 $ 8301667 $ 110071982 $ 110241817 $ 110241817 Total $ 8339267 $ 8309667 $ 190079982 $ 190249817 1 $ 190249817 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 8331267 $ 8301667 $ 110071982 $ 110241817 $ 110241817 Enterprise Funds(Indirects) $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Total $ 8339267 $ 8309667 $ 190079982 $ 190249817 $ 190249817 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 1200 Minuteman Regional School $ 8331267 $ 8301667 $ 110071982 $ 110241817 $ 110241817 Total $ 8339267 $ 8309667 $ 190079982 $ 190249817 $ 190249817 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Expenses Contractual Services $ 833,267 $ 830,667 $ 11007,982 $ 11024,817 $ 110241817 sub-total $ 8331267 $ 8301667 $ 110071982 $ 110241817 $ 110241817 Total $ 8339267 $ 8309667 $ 190079982 $ 190249817 $ 190249817 FY 2007 Appropriated Budget&Financing Plan III-11 June 5,2006 Section IV: Shared Expenses Program 2000 Employee Benefits Debt Service Reserve Fund Program: 2000 Shared Expenses Town of Lexington FY 2007 Program Budget The Shared Expenses program accounts for costs not included as personal services or expenses in departmental budgets. These include pensions,employee health/dental and life insurance costs,property and liability insurance,workers' compensation costs,and debt service payments. Subprograms within FY2005 FY2006 FY 2007 FY 2007 FY 2007 Program 2000 Expended Restated Dept Request Recommended Appropriated 2100 Employee $1715111374 $1911451460 $2212101197 $2216541481 $22153 1195 1 B ene fits 2200 Debt Service $919271170 $815341063 $913741712 $913741712 $819471317 2300 Reserve Fund $0 $1501000 $1501000 $4001000 $4001000 Program Totals Compensation $313341259 $315431806 $316171922 $316171922 $317401722 Benefits 1316071887 1510231902 1718701531 1813291815 1811601485 Expenses 1014961398 912611815 1012661456 1014811456 919841061 Town Funded Expenses $27,438,544 $2798299523 $3197549909 $3294299193 $3198859268 General Fund $ 2617031213 $ 2714591724 $ 3 113 181772 $ 3119401307 $3 113 741160 Enterprise Funds 3521599 3521599 4181937 4711686 4931908 Directed Funding 0 17200 171200 171200 171200 Appropriated Resources $27,055,812 $2798299523 $3197549909 $3294299193 $3198859268 IV-1 Subprogram 2100: Employee Benefits & Insurance This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Employee Benefits & Insurance. It includes: 2100 Employee Benefits IV-3 • Summary 2110 Contributory Retirement IV-7 2120 Non-Contributory Retirement IV-8 2130 Group Insurance IV-9 2140 Unemployment IV-10 2150 Workers Compensation IV-11 2160 Property &Liability Insurance IV-12 2170 Uninsured Losses IV-13 2180 Post-Employment Benefits IV-14 FY 2007 Appropriated Budget&Financing Plan N-3 June 5,2006(rev.November 29, 2006) Program: Shared Expenses Subprogram: 2100 Employee Benefits Town of Lexington FY 2007 Program Budget Included in the Employee Benefits subprogram are costs for pension assessments, workers' compensation, property and casualty insurance,unemployment insurance, health insurance benefits and Medicare for all Town and School Department employees Appropriated/Authorized Staffing No direct staffing is appropriated in this budget. Portions of the salaries of three employees, however, are charged to the health insurance trust fund. Budget Recommendations: The Employee Benefits FY2007 budget recommendation reflects a$3,509,021 or 18.34 increase over FY06, primarily the result of a 14 percent increase in health insurance costs. The Employee Benefits/Town Wide Expenses budget is presented in the following manner for FY2007: 1. The health insurance costs for all Town and School employees and retirees is presented in a single consolidated budget. This will allow for better reporting controls and oversight of this budget. 2. As provided under MGL Chapter 40, Section 13A the Workers' Compensation line-item will be separately voted by Town Meeting as a"continuing balance" account. As a continuing balance account, any unexpended account balance at the close of the fiscal year will be retained in the account as a reserve against future claims. This is recommended because the Town is self-insured for workers' compensation up to $400,000 per claim. No reserve account, however, has been established for extraordinary claims. This Worker's Compensation continuing balance reserve account is consistent with the preliminary recommendations of the Financial Policy Committee. 3. As provided under MGL Chapter 40, Section 6, $3 5,000 is budgeted in a continuing balance account for uninsured losses/insurance deductibles. The Town maintains insurance deductibles of$500 - $2500 on various insurance policies, but has not provided a funding source for these potential losses. This continuing balance reserve account is consistent with the preliminary recommendations of the Financial Policy Committee. Recommended Budget: This budget request is a level service budget with the following change: An additional $3 5,000 be budgeted for uninsured losses/insurance deductibles. Services At-Risk/Subject to Additional Funding $8,600 for each benefit-eligible position being placed at-risk. Budget Requests Not Recommended by the Town Manager: Not Applicable. FY 2007 Appropriated Budget&Financing Plan IV-4 June 5,2006(rev.November 29, 2006) Program: Shared Expenses Subprogram: 2100 Employee Benefits Town of Lexington FY 2007 Program Budget Budget Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Appropriations Actual Restated Requested Recommended Appropriated Wages,Pensions&Worker's Comp. $ 313341259 $ 315431806 $ 316171922 $ 316171922 $ 317401722 Benefits $ 1316071887 $ 1510231902 $ 1718701531 $ 1813291815 $ 1811601485 Expenses $ 5691228 $ 5771752 $ 7211744 $ 7061744 $ 6361744 Total $ 1795119374 $ 1991459460 $ 2292109197 $ 2296549481 $ 229537,951 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Requested Recommended Appropriated Tax Levy $ 1712621895 $ 1818311359 $ 2118611660 $ 2213051944 $ 2211261843 Enterprise Funds(Indirects) $ 2481479 $ 2961901 $ 3311337 $ 3311337 $ 3931908 Directed Funding $ - $ 171200 $ 171200 $ 171200 $ 171200 1 - M Total $ 1795119374 $ 1991459460 $ 2292109197 $ 2296549481 $ 2295379951 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Requested Recommended Appropriated Total 2110 Contributory Retirement $ 310151532 $ 312 841215 $ 313 4213 31 $ 313 4213 31 $ 313421331 Total 2120 Non-Contributory Retirement $ 801544 $ 681000 $ 621000 $ 621000 $ 621000 Total 2130 Medical Insurance $ 1316071887 $ 1510231902 $ 1718701531 $ 1813291815 $ 1811601485 Total 2140 Unemployment Benefits $ 571450 $ 701000 $ 701000 $ 701000 $ 1221800 Total 2150 Worker's Compensation $ 2341103 $ 1531965 $ 1901000 $ 1901000 $ 1901000 Total 2160 Property&Liability Insurance $ 5151858 $ 5451378 $ 6251335 $ 6251335 $ 6251335 Total 2170 Uninsured Losses $ - $ - $ 501000 $ 351000 $ 351000 Total 2180 Post-Employee Health $ - $ - $ - $ - Total $ 1795119374 $ 1991459460 7 22,210,197 $ 2296549481 $ 2295379951 Object Code FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Requested Recommended Appropriated Compensation Regular Wages $ 191488 $ 211591 $ 231591 $ 231591 $ 231591 Contributory Retirement $ 310151532 $ 312 841215 $ 313 4213 31 $ 313 4213 31 $ 313 4213 31 Non-Contributory Retirement $ 801544 $ 681000 $ 621000 $ 621000 $ 621000 Unemployment Benefits $ 571450 $ 701000 $ 701000 $ 701000 $ 1221800 Worker's Compensation $ 1611245 $ 1001000 $ 1201000 $ 1201000 $ 1901000 sub-total $ 3,334,259 $ 3,543,806 $ 3,617,922 $ 3,617,922 $ 3,740,722 Benefits Medicare $ 6701581 $ 7501000 $ 7451000 $ 7451000 $ 7451000 Health Insurance $ 1212601445 $ 1316511947 $ 16,450,938 $ 16,829,330 $ 1616601000 Dental Insurance $ 640,578 $ 5951577 $ 637,267 $ 718,159 $ 7181159 Life Insurance $ 36,283 $ 261378 $ 371326 $ 371326 $ 371326 sub-total $ 13,607,887 $ 15,023,902 $ 17,870,531 $ 18,329,815 $ 18,160,485 Expenses Contractual Services $ 5691228 $ 5771752 $ 7211744 $ 7061744 $ 6361744 sub-total $ 569,228 $ 577,752 $ 721,744 $ 706,744 $ 636,744 Total $ 1795119374 $ 1991459460 $ 2292109197 $ 2296549481 $ 2295379951 FY 2007 Appropriated Budget&Financing Plan IV-5 June 5,2006(rev.November 29, 2006) Subprogram: Employee Benefits Element: 2110 Contributory Retirement Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES The Assistant Town Manager for Finance,in conjunction with the Retirement Board,administers the Contributory Retirement System,which provides pension benefits to Town employees(excluding schoolteachers)eligible for pension benefits. Employees who work a minimum of 18 hours per week are required to contribute 5 -9%of their salary depending on their date of entry into the Retirement System,and an additional 2%if an employee's salary is over$30,000. The Retirement Board's staff advises and computes pension allowances for employees contemplating retirement,pays out monthly pensions,and provides pension calculations,actuarial data,and portfolio performance to the Public Employees Retirement Administration Commission(PERAC)for their review and approval,as required by law. The five member Lexington Retirement Board monitors the investment of Town and employee retirement funds and implements policies and procedures in accordance with pertinent laws and regulations. Professional managers who invest in equities and bonds manage the retirement funds. Schoolteachers participate in the State Teachers Retirement System and neither contribute to,nor receive pensions from the Town. Benefits for all other eligible School and Town employees are included in this element. HIGHLIGHTS: • 403 retirees and dependents receive pension allowances ranging from$1,098 to$79,108 per year. Of these former employees,36 receive disability benefits. The number of members in the system has grown significantly over the past few years and now has 614 active and 196 inactive members. • 86%of the pension account was invested in equities or stocks, 12%in fixed-income bonds,and 2%in cash equivalents (certificates of deposit,savings,etc.)as of December 31,2005. • The rate of return for 2005 was 10% • The market value of the system at December 31,2005 was approximately$97 million. • Mellon conducted an actuarial valuation of the Lexington Retirement System as of January 1,2004. The system was 85%funded at that time. The Retirement Board has adopted a funding schedule,which has been approved by P.E.R.A.C.,which will fully fund the system by 2015. BUDGET ISSUES: • Contributory retirement is funded through contributions from both the Town and its employees. The Town appropriates funds each year to pay actual retirement benefits,plus an additional amount to fund pension liabilities for active employees. The retirement system has a funding schedule,which requires that the system be fully funded by the year 2028.The Retirement Board has adopted a funding schedule that will fully fund the system by 2015. • The anticipated assessment for FY 2008 is$3,403,353 and for FY 2009 is$3,467,426. • In addition to the pensions,the Town pays an equal percentage of the health insurance premium for retired employees as it does for active employees. STAFFING: The Retirement Administrator provides staffing for the Retirement Board. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 310151532 312841315 313421331 313421331 313421331 Expenses 0 0 0 0 0 Town Funded Expenses $390159532 $392849315 $393429331 $393429331 $393429331 General Fund $219331329 $312021112 $312601128 $312241379 $312241379 Enterprise Funds 821203 821203 821203 1171952 1171952 Directed Funding 0 0 0 0 0 Appropriated Resources $3,015,532 $392849315 $393429331 $393429331 $393429331 IV-7 Subprogram: Employee Benefits Element: 2120 Non-Contributory Retirement Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Non-Contributory Retirement program provides pensions to retired employees who began employment with the Town prior to July 1, 1939. The Town Comptroller/Finance Director oversees the Non-Contributory Retirement program. HIGHLIGHTS: • Four(4)former Town employees and/or their surviving spouses receive an annual allowance ranging from$10,055 to $19,329 per year. BUDGET ISSUES: None FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 801544 681000 621000 621000 621000 Expenses 0 0 0 0 0 Town Funded Expenses $809544 $689000 $629000 $629000 $629000 General Fund $801544 $681000 $621000 $621000 $621000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $809544 $689000 $629000 $629000 $629000 IV-8 Subprogram: Employee Benefits Element: 2130 Insurance Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The insurance program has four components: group health,dental and life insurance,and general municipal insurance. Benefits for all employee subscribers are shown in this element,a change from previous years.Including the schools, budget estimates for health,dental and life insurance comprise approximately 95%of the entire insurance budget. The Town offers employees their choice of three health insurance plans: Blue Choice,HMO Blue,and Harvard Pilgrim Health Plan. The Town covers 80-85%of the cost of an employee's coverage,depending on the plan chosen. In addition, several different supplemental health insurance for medical expenses not covered by Medicare choices are offered to all retired employees. The Town also covers 50%of the costs of an employee's dental coverage for employees who choose to purchase dental insurance. HIGHLIGHTS: • In light of escalating health care costs,the town and the employee coalition bargaining group are reexamining collective bargaining agreements under Massachusetts General Law Chapter 32b section 19 Coalition Bargaining. • As of January 2006,there were 2,055 active and retired Town and School employees enrolled in health plans,and 1,563 enrolled in dental plans. • A cooperative effort through the Employees Strategy Group and Minuteman Science Technology High School allowed the town to create their own fitness center for employees. BUDGET ISSUES: • Health insurance costs have increased substantially since 2000 due to increased enrollments,claims,escalating administrative and reinsurance costs compounded by medical and prescription drug cost inflation. The FY07 budget has two main increases: a 14%increase in base health insurance costs,and budgeted increases for new subscribers. • Medicare costs have been rising steadily in recent years due to legislation requiring the Town to pay 1.45%of each new employee's salary for Medicare benefits. • Amount reduced by vote of Special Town Meeting on November 29, 2006 Decrease of$52,800 result of transfer to Line 2140 Unemployment to cover costs of additional unemployment as a result of failed override questions #1 & #2 in June 2006 STAFFING: The Town Manager's Office provides staff support for Benefits Administration,Worker's Compensation and Risk Management. Workers comp claims management is provided by Health Resources. A proportionate allocation of wages is included in this element and in the Health Benefits Trust. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 1316071887 1510061702 1718701531 1813291815 1811601485 Expenses 0 0 0 0 0 Town Funded Expenses $13,607,887 $1590069702 $1798709531 $1893299815 $1891609485 General Fund $13152513 87 $1418751780 $1717391609 $1811371857 $1719681527 Enterprise Funds 821500 1301922 1301922 1911958 1911958 Directed Funding 0 0 0 171200 171200 Appropriated Resources $13,607,887 $1590069702 $1798709531 $1893299815 $1891609485 IV-9 Subprogram: Employee Benefits Element: 2140 Unemployment Benefits Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Town maintains a fund from which it pays for unemployment benefits. This fund pays unemployment benefits to all former municipal and school employees whose positions have been eliminated,for part-time employees who have not been given reasonable assurance of future work,for past employees separating from a subsequent employer,and for those who have otherwise become involuntarily separated from the Town. The maximum collection period is 30 weeks.All unemployment benefits for both municipal and school positions are paid for out of this element. HIGHLIGHTS: • In FY'O1 the maximum weekly benefit was$477,and the costs were$38,248 for 30 claims • In FY'02 the maximum weekly benefit was$512,and the costs were$62,774 for 32 claims • In FY'03 the maximum weekly benefit was$507,and the costs were$75,695 for 24 claims • In FY'04 the maximum weekly benefit was$508,and the costs were$199,361 for 45 claims • In FY'05 the maximum weekly benefit was$558,and the costs were$138,644 for 33 claims Some of these claims had been previously filed in FY 2004. • In FY'06 the maximum weekly benefit was$551,and the actual costs to date were$70,500 for 21 claims(July- December 2005). BUDGET ISSUES: • Staffing changes in the School Department contributed to the increase in claims. • Amount amended by vote of Special Town Meeting on November 29, 2006 Increase of$52,800 resulting from a transfer from Line 2130 Group Insurance to cover additional unemployment incurred from failed override questions #1 & #2 in June, 2006 STAFFING: Staff in the Town Manager's Office provides administrative support. The Town contracts with Jon Jay Associates for claims management. FY2005 FY2005 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $13 8,644 $701000 $701000 $701000 $1221800 Benefits 0 0 0 0 0 Expenses 0 0 0 0 0 Town Funded Expenses $1389644 $709000 $709000 $709000 $1229800 General Fund $701000 $581849 $701000 $701000 $1221800 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $709000 $709000 $709000 $709000 $1229800 IV-10 Subprogram: Employee Benefits Element: 2150 Workers Compensation Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Worker's Compensation is offered under Massachusetts General Law for employment-related medical expenses. Fire and Police Medical pays for employment-related medical expenses for public safety employees. It is the equivalent of workers'compensation for all uniformed fire and police officers,both active and retired,who have sustained a work related injury. Payments are made in compliance with State law Chapter 41,Section 100 for active employees,Section 100B for retired employees,and Section 111F for injuries received in the line of duty. Most claims are paid to retired public safety employees. Through the Section 111F benefit,injured police and fire personnel receive regular pay until they return to work or retire. HIGHLIGHTS: (Police&Fire Medical) FY00 actual costs were$30,890. FY01 actual costs were$60,400. FY02 actual costs were$46,628. FY03 actual costs were$80,923. FY04 actual costs were$50,169. FY05 actual costs were$72,858. BUDGET ISSUES: • This is a consolidation of budget items previously under Line-Item 2130 Insurance and 2150 Police&Fire Medical. • The State has a mandated wellness program for police and fire employees. • As disability retirees age,costs incurred in this program will increase. • Actual costs for each fiscal year are higher than payments due to June bills carried forward. STAFFING: Administration of Police and Fire Medical accounts is provided by the Town Manager's Office in collaboration with the a third party claims management vendor and the Police&Fire Chiefs. FY 2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $1611245 $1001000 $1201000 $1201000 $1201000 Benefits 0 0 0 0 0 Expenses $721858 $531965 $701000 $701000 $701000 Town Funded Expenses $2349103 $1539965 $1909000 $1909000 $1909000 General Fund $1531965 $1531965 $1901000 $1901000 $1901000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1539965 $1539965 $1909000 $1909000 $1909000 IV-11 Subprogram: Employee Benefits Element: 2160 Property & Liability Insurance Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: This is a new line-item for FY 2007.The Town of Lexington purchases general municipal insurance from private providers to cover the Town's liability,property,vehicle,and professional insurance needs.As of the latest statement of values,the Town of Lexington has over$258,000,000 of buildings for which it is carrying insurance. The Town of Lexington has purchased property&liability insurance through December,2006. HIGHLIGHTS: BUDGET ISSUES: • General municipal insurance rates increased substantially in FY 03 &04 due to September 1 lth,but seem to have stabilized. • This is being moved from line-item 2130 Insurance into a separate line-item in FY 2007. This is to facilitate the creation of this item as a Continuing Balance Account(see Glossary,Appendix D.) FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $5151858 $5451378 $6251335 $6251335 $6251335 Expenses 0 0 0 0 0 Town Funded Expenses $5159858 $5459378 $6259335 $6259335 $6259335 General Fund $4541082 $4831602 $5631559 $5631559 $5631559 Enterprise Funds 611776 611776 611776 611776 611776 Directed Funding 0 0 0 0 0 Appropriated Resources $5159858 $5459378 $6259335 $6259335 $6259335 IV-12 Subprogram: Employee Benefits Element: 2170 Uninsured Losses Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: This is a new line-item for FY 2007. Throughout the year,Lexington has the possibility to incur losses on insurance issues and claims for which our deductible cannot cover or for which stop-loss insurance is not yet available. This item proposes creating a continuing balance account for uninsured losses. If the appropriation is not spent in this fiscal year,it will be available to cover future uninsured losses. HIGHLIGHTS: BUDGET ISSUES: FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Expenses $0 $0 $501000 $351000 $351000 Town Funded Expenses $0 $0 $509000 $359000 $359000 General Fund $0 $0 $501000 $351000 $351000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $0 $0 $509000 $359000 $359000 IV-13 Subprogram: Employee Benefits Element: 2180 Post Employment Benefits Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: This is a new line-item for FY 2007 and beyond. The Governmental Accounting Standards Board(GASB),has issued new guidelines for the management and accounting of municipal assets and liabilities. GASB Bulletins 43 and 45 require municipalities to show all liabilities incurred by the granting of post employment benefits. Currently,reporting guidelines only require the reporting of pensions on audited financial statements.With the issuance of new accounting guidelines,this will change to include retiree health benefits and any other post employment benefits granted to retirees. An actuarial study will be completed by spring 2007 which will determine the size of the liability for the Town of Lexington.Beginning in 2007,the Town will have to shown this liability on its audited financial statements. At this time,no legal requirement exists which mandates funding of this liability. This line-item has been created in anticipation of the future liability. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Expenses 0 0 0 0 0 Town Funded Expenses $0 $0 $0 $0 $0 General Fund $0 $0 $0 $0 $0 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $0 $0 $0 $0 $0 IV-14 Subprogram 2200: Debt Service This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for Debt Service. It includes: 2200 Debt Service IV-15 • Summary 2210 Payment on Within-Levy Debt IV-19 2220 Interest on Within-Levy Debt IV-20 2230 Temporary Borrowing IV-21 2240 Exempt Debt IV-22 FY 2007 Appropriated Budget&Financing Plan N-15 rev.November 29,2006 Program: Shared Expenses Subprogram: 2200 Debt Service Town of Lexington FY 2007 Program Budget Debt service includes general fund principal and interest payments for both exempt and non-exempt debt as well as temporary borrowing. Also included in these figures are debt issuance costs and interest on abatements. Debt service on water and sewer enterprise projects is shown in elements 3 710 and 3 810. Appropriated/Authorized Staffing No staff is directly attributable to Debt Service. Staff within the Finance Department manages the Town's debt service. Budget Recommendations Budget Recommendations Approved in FY 2007: This recommended budget is an increase of$413,254. Of this increase, $302,760 or 8.85 percent is attributable to within-levy debt service. The remainder of the increase is attributable to exempt debt service, raised outside the limitations of Proposition 2 V2. It is likely that this amount will decline before Town Meeting as final reconciliations are made in regards to reimbursements from the State Building Assistance program for recent school construction projects. The within-levy increase is attributable to the issuance of new within-levy debt from projects authorized by Town Meeting during the last two years and includes an amount for estimated debt issuance costs for new projects in FY 2007. In addition $10,000 is being added for interest costs related to abatements. Services At-Risk/Subject to Additional Funding_ None. Budget Requests Not Recommended by the Town Manager: Not Applicable. FY 2007 Appropriated Budget&Financing Plan IV-16 June 5,2006(rev. November 29, 2006) Program: Shared Expenses Subprogram: 2200 Debt Service Town of Lexington FY 2007 Program Budget Budget Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Appropriations Actual Restated Requested Recommended Appropriated Expenses $ 919271170 $ 815341063 $ 913741712 $ 913741712 $ 819471317 Total $ 999279170 $ 895349063 $ 993749712 $ 993749712 $ 899479317 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Requested Recommended Appropriated Tax Levy $ 918271170 $ 814341063 $ 912741712 $ 912741712 $ 818471317 Enterprise Funds(Indirects) $ 1001000 $ 1001000 $ 1001000 $ 1001000 $ 1001000 Directed Funding $ - $ - $ - $ - $ - Total $ 999279175 $ 895349063 $ 993749712 $ 993749712 $ 899479317 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Requested Recommended Appropriated Total 2210 Within-Levy Debt-Prin. $ 3,701,000 $ 2,7601000 $ 2,195,000 $ 2,837,006 $ 2,8371006 Total 2220 Within-Levy Interest $ 5581870 $ 4501750 $ 112511104 $ 6341097 $ 6341097 Total 2230 Within-Levy Temp.Borr. $ 2421215 $ 2801000 $ 2731957 $ 2481958 $ 2481958 Total 2240 Exempt Debt $ 514251085 $ 510431313 $ 516541651 $ 516541651 $ 512271256 Total $ 999279170 $ 895349063 $ 993749712 $ 993749712 $ 89947,317 Object Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Requested Recommended Appropriated Expenses Long-Term Debt-Principal $ 617481040 $ 610801000 $ 515801000 $ 515801000 $ 611071781 Long-Term Debt-Interest $ 210131095 $ 118141063 $ 216971317 $ 216971317 $ 210671110 Temporary Borrowing $ 11166,035 $ 6401000 $ 11097,395 $ 11097,395 $ 772,426 sub-total $ 9,927,170 $ 8,534,063 $ 9,374,712 $ 9,374,712 $ 8,947,317 Total $ 9,927,170 $ 8,5349063 $ 993749712 $ 993749712 $ 899479317 FY 2007 Appropriated Budget&Financing Plan IV-17 June 5,2006(rev. November 29, 2006) Subprogram: Debt Service Element: 2210 Payment on Funded Debt Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Town assumes debt to finance some capital projects. Lexington's debt is funded through bond issues. State statutes permit maximum terms of bond issues to vary from 5 to 20 years,depending on the purpose of the issue. Lexington has an aggressive debt repayment policy. The Town can only issue new debt with the approval of two-thirds of Town Meeting. Current outstanding debt is attributable to the following:various school projects,public safety dispatch center,land acquisition,Town building renovation,recreational improvements,road improvements,Lincoln Park and the Library project. HIGHLIGHTS: • Additional information can be found in Section XII:Debt. BUDGET ISSUES: • The estimated capital costs of maintaining buildings,streets,etc. exceed the capacity of funding with current revenue without disrupting the base of governmental services.In order to maintain our capital assets and acquire new assets as needed,capital financing is achieved utilizing both current revenue(cash capital)and through the issuance of debt. Over the course of the last year,a Board appointed Financial Policy Committee has reviewed the cash capital and other fiscal policies.A final report was presented in early March to the Board of Selectmen. FY2005 FY2006 FY2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 3,701,000 2,760,000 2,195,000 2,837,006 2,837,006 Town Funded Expenses $397019000 $297609000 $291959000 $298379006 $298379006 General Fund $3,441,000 $2,760,000 $2,195,000 $2,837,006 $2,837,006 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $394419000 $297609000 $291959000 $298379006 $298379006 IV-19 Subprogram: Debt Service Element: 2220 Interest on Funded Debt Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The interest rate paid on the Town's long-term debt is a product of the economy at the time of the sale. The Town has maintained a"Aaa"bond rating from Moody's Investors Service for over three decades. The Town's"Aaa"rating allows the Town to sell bonds at very competitive interest rates,thus minimizing the cost of bond-financed capital projects. HIGHLIGHTS: • Additional information can be found in Section XII:Debt. BUDGET ISSUES: • The Town's policy of aggressive repayment results in lower annual interest costs for a shorter period. The saving on total interest costs over the life of the bonds is significant. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 558,870 450,750 1,251,104 634,097 634,097 Town Funded Expenses $5589870 $4509750 $192519104 $6349097 $6349097 General Fund $553,670 $450,750 $1,251,104 $634,097 $634,097 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $5539670 $4509750 $192519104 $6349097 $6349097 IV-20 Subprogram: Debt Service Element: 2230 Temporary Borrowing Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Interest charges are minimized by initially obtaining short-term financing then using long-term financing to pay off the short-term debt. Short-term interest rates are generally 1 - 1.5%lower than long-term rates. The Town can borrow with the intent of issuing long-term financing,using Bond Anticipation Notes(Bans). Bans must be fully retired within five years of their original dates of issuance. Bans for school projects approved by SBAB can be for a term up to seven years. Bond Anticipation Notes are used to provide flexibility in the timing of issuing permanent debt,to avoid locking in artificially high interest rates and to allow several years' authorizations to be grouped together in one issue. The increased use and management of temporary borrowing in conjunction with the cash capital policy will further allow the Town to take advantage of favorable short term interest rates versus long term debt issuance.All temporary borrowing is competitively bid so that the Town benefits from the lowest possible rates. Some municipalities use temporary borrowing to finance operations in anticipation of revenue receipts. The Treasurer, with the approval of the Selectmen,can obtain temporary loans in anticipation of the revenue to cover operating shortfalls. Lexington's automated collection policy avoids this practice. The Town has not had to utilize this type of financing option in over 25 years. Implementing a quarterly billing and collection system for property taxes has stabilized our collections, which further decreases the Town's need to rely on temporary borrowing to meet operational expenses. The Treasurer may also borrow in anticipation of authorized federal and state aid. Temporary borrowing is utilized to fund capital projects such as State Chapter 90 supported road improvements and water pollution control projects. These are projects for which the Town must first spend the funds,then seek reimbursement. The interest on borrowing is charged to this account along with some banking charges,and debt issuance costs. Included within this element are funds to finance interest payments on abatements of real estate tax payments, some banking charges,and debt issuance costs. The Town must refund the tax overpayment with an additional 8%interest,in accordance with state statutes. HIGHLIGHTS: • Additional information can be found in Section XII:Debt. BUDGET ISSUES: FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 242,215 280,000 273,957 248,958 248,958 Town Funded Expenses $2429215 $2809000 $2739957 $2489958 $2489958 General Fund $242,512 $280,000 $273,957 $248,958 $248,958 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $2429512 $2809000 $2739957 $2489958 $2489958 IV-21 Subprogram: Debt Service Element: 2240 Exempt Debt Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Exempt Debt is voter-approved debt that is funded outside of the Proposition 2-1/2 tax levy limitations. The voters of Lexington passed a debt exclusion in the amount of$52,235,000 on December 7, 1998. The purpose of the debt exclusion is to construct,equip, furnish and/or remodel Lexington High School,Clarke and Diamond Middle Schools. Lexington is eligible for 59%reimbursement from the Commonwealth of Massachusetts for the debt and interest costs associated with this project. The annual reimbursement will be used to offset the debt service incurred as a result of the project. In June 2002 the voters approved a debt exclusion for the following capital projects: Street Related Improvements $7,000,000,Lincoln Park Improvements, $3,400,000,Remodeling and Reconstruction of the Harrington and Fiske Schools, $32,15000. This element finances the debt service associated with the approved debt exclusions as cited above. HIGHLIGHTS: • Additional information can be found in Section XII:Debt. BUDGET ISSUES: • Planning future exempt debt issues,in accordance with a town wide debt/capital program is a possible strategy for funding capital projects in the future. STAFFING: None *Note: beginning in FY 2007, this amount no longer appropriated by Town Meeting. Amount shown here reflects FY 2007 Tax Recap, Form DE-1, submitted to the Department of Revenue. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 514251085 510431313 516541651 516541651 512271256 Town Funded Expenses $594259085 $590439313 $596549651 $596549651 $592279256 General Fund $513251085 $419431313 $515541651 $515541651 $511271256 Enterprise Funds 1001000 1001000 1001000 1001000 1001000 Directed Funding 0 0 0 0 0 Appropriated Resources $5,425,085 $590439313 $596549651 $596549651 $592279256 IV-22 Subprogram 2300: Reserve Fund This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Reserve Fund. It includes: 2300 Reserve Fund IV-23 FY 2007 Appropriated Budget&Financing Plan IV-23 June 5,2006 Program: Shared Expenses Subprogram: 2300 Reserve Fund Town of Lexington FY 2007 Program Budget The Reserve fund is under the jurisdiction of the Appropriations Committee and provides for extraordinary and unforeseen expenses during the year. Municipal Salary Adjustments also are appropriated in a lump sum and are distributed to the appropriate accounts during the year. This account is being moved to Subprogram 8200: Town Manager for FY2007. Authorized/Appropriated Staffing: Not Applicable. Budget Highlights: Budget Recommendations Approved in FY 2007: The FY 2007 budget increases the Reserve Fund to $400,000 from $150,000 in FY2006. While the size of Lexington's budgets have grown,this contingency budget for unforeseen and extraordinary contingencies has not changed. Increasing the Reserve Fund to $400,000 is a first step in building sufficient contingency funds into the budget without having to rely upon permanent reserves and free cash. This increase is consistent with the discussions of the Financial Policy Committee. Services At-Risk/Subject to Additional Funding_ None. Budget Requests Not Recommended by the Town Manager: No other requests presented. FY 2007 Appropriated Budget&Financing Plan IV-24 June 5,2006 Program: Shared Expenses Subprogram: 2300 Reserve Fund Town of Lexington FY 2007 Program Budget Budget Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Appropriations Actual Restated Requested Recommended Appropriated Compensation $ - $ - $ - $ - $ - Expenses $ - $ 15000 $ 15000 $ 40000 $ 40000 Total $ - $ 1509000 $ 1509000 $ 4009000 $ 4009000 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated I Requested Recommended Appropriated Tax Levy $ 30000 $ 15000 $ 15000 $ 40000 $ 40000 Enterprise Funds(Indirects) - Directed Funding - Total $ 3009000 $ 1509000 $ 1509000 $ 4009000 $ 40000 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Requested Recommended Appropriated Total 2310 Reserve Fund $ - $ 15000 $ 15000 $ 40000 $ 40000 Total $ - $ 1509000 $ 1509000 $ 4009000 $ 4009000 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Requested Recommended Appropriated Compensation Wages&Salaries sub-total $ - $ - $ - $ - $ - Expenses Contractual Services $ - $ 150,000 $ 150,000 $ 400,000 $ 400,000 sub-total $ - $ 150,000 $ 150,000 $ 400,000 $ 400,000 Total 7 - 7 1509000 $ 1509000 $ 4009000 $ 4009000 FY 2007 Appropriated Budget&Financing Plan IV-25 June 5,2006 Subprogram: Reserve Fund Element: 2310 Reserve Fund Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Reserve Fund is used for extraordinary,unforeseen,and unanticipated expenditures,which cannot be paid through regular program appropriations. The Appropriations(Finance)Committee approves transfers from the Reserve Fund. HIGHLIGHTS: • In FY 2005,the Appropriation Committee approved the following transfers from a revised appropriation of$300,000*: 1. Fire/EMS Compensation: $55,600 2. Library Utilities: $77,300 3. Legal: $167,100 *Note: Town Meeting approved a transfer of$150,000 from Free Cash to the Appropriation Committee's Reserve Fund during the 2005 Annual Town Meeting to cover FY 2005 supplemental appropriations. • In FY 2004,the Appropriation Committee approved the following transfer from an appropriation of$150,000: 1. Legal: $125,398 2. Town Clerk/Elections: $24,602 • In FY 2003,the Appropriation Committee approved the following transfer from an appropriation of$150,000: 1. Legal: $98,000 2. Town Clerk/Elections: $12,000 3. Unemployment: $35,000 • In FY 2002,the Appropriation Committee approved the following transfer from an appropriation of$150,000: 1. Legal: $100,000 2. General Insurance: $40,000 • In FY 2001,the Appropriation Committee approved the following transfer from an appropriation of$150,000: 1. Legal: $60,000 BUDGET ISSUES: The appropriation for the Reserve Fund is requested to increase to$300,000. While the size of Lexington's budgets have grown,this contingency budget for unforeseen and extraordinary contingencies has not changed. Increasing the Reserve Fund to$300,000 is a first step in building sufficient contingency funds into the budget without having to rely upon permanent reserves and free cash. This increase is consistent with the discussions of the Financial Policy Committee FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 0 150,000 150,000 40000 400,000 Town Funded Expenses $0 $1509000 $1509000 $4009000 $4009000 General Fund $300,000 $150,000 $150,000 $400,000 $400,000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $3009000 $1509000 $1509000 $4009000 $4009000 IV-27 Section V: Community Services Program 3000 DPW Oversight Highway Parks and Grounds Waste Management Building Maintenance Transportation Water Enterprise Sewer Enterprise Program: 3000 Community Services Town of Lexington FY 2007 Program Budget The Community Services program contains all Public Works divisions and is the largest municipal department. The services provided by Public Works include the maintenance,repair,and construction of the Town's infrastructure,roads, buildings,equipment,and property. The Department of Public Works is responsible for 284 lane miles of road, 154 miles of water mains,34 miles of trunk sewer line, 119 miles of street sewer line,4,700 catch basins, 14 public buildings, 141 pieces of equipment,9 parks,4 cemeteries,a golf course,a parking lot operation,and the 5.5 mile-long Jack Eddison Memorial Bikeway. Public Works supports Town functions through the maintenance and repair of facilities such as the Police and Fire Stations,playing fields,and the Jack Eddison Memorial Bikeway. This program includes the Town's water and sewer operations,which operate as separate enterprise funds. General Fund (Article 17) & Revolving Fund (Article 23) Programs Subprograms within FY2005 FY2006 FY 2007 Dept FY 2007 FY 2007 Program 3000 Expended Restated Request Recommended Appropriated 3100 DPW Oversight $85113 83 $111191760 $111491264 $112061630 $112061630 3200 Highway $217291348 $119061420 $119341643 $211441202 $211241202 3300 Public Grounds $110621052 $112171612 $112311405 $112771567 $113721567 3400 Environmental Services $210271515 $214291103 $215101514 $214711289 $214741216 3500 Building Maintenance $7841832 $8381717 $8371684 $110601947 $110601947 3600 Transportation $3541152 $5621787 $5771384 $5771487 $5771487 Program Totals Compensation $311961242 $311641942 $312011890 $313851456 $313961364 Expenses 416131040 419091457 510391004 513521666 514191685 Town Funded Expenses $798099282 $890749399 $892409894 $897389122 $898169049 General Fund $519221089 $615571312 $616141629 $710941715 $718131938 Enterprise Funds 9821228 9821228 9821228 9731908 8451506 Directed Funding 2081626 5341859 6441037 6691499 1561605 Appropriated Resources $7,112,943 $890749399 $892409894 $897389122 $898169049 Enterprise Programs (Article 18) Subprograms within FY2005 FY2006 FY 2007 Dept FY 2007 FY 2007 Program 3000 Expended Restated Request Recommended Appropriated 3700 Water Enterprise $513431239 $513911794 $518001674 $610381135 $517281822 3 800 Sewer Enterprise $616731087 $612631925 $617261732 $618541614 $617051609 Program Totals Compensation $7351819 $8051249 $7751432 $8211960 $8211960 Expenses 1112801507 1018501470 1117511974 1210701789 1116121471 Town Funded Expenses $12,016,326 $11 965597 19 $1295279406 $1298929749 $1294349431 General Fund $0 $0 $0 $0 $0 Enterprise Funds 1311001295 1317051960 1215271406 1218921749 1214341431 Directed Funding 0 0 0 0 0 Appropriated Resources $13,100,295 $1397059960 $1295279406 $1298929749 $1294349431 V-1 w Program 3000 - Community Services Public Works Director Transportation Coordinator Town Manager of Management Office Manager/ Engineer Operations Analyst Executive Secretary Department Clerk [Assistant Town Engineer Department Account Parking Operations Administrative Clerk Supervisor Senior Civil Engineer Staff Parking Attendants Engineering Assistant Lead Clerk Engineering Aide Department Clerk Building Maintenance Highway Public Grounds Water/Sewer Superintendent Superintendent Superintendent Superintendent Working Foreman — Snow and Ice Ground Improvement/ Water Distribution Park Maintenance Bldg. Maint.Tech — Equipment Waste Water Cemetery Distribution Custodian — Resurfacing/ Traffic Tree Construction Patching Crew/ Turf Maintenance Water Quality Painting Supt. Of Environmental Services Drains Athletic Field Crew Chief Maintenance Cross Connection Inspector E: Recycling Equipment Foreman Aquatics& Park Y g q Grader/Shovel Operator Crew Chief Maintenance L Heavy Equipment O erator Heavy Equipment Yp Operator Mechanic Cemetery Foreman — Meter Reader Information Coordinator Crew Chief Grader-Shovel Operator Arborist Heavy Equipment Operator Heavy Equipment Operator Leadman Laborer/Driver Public Grounds Clerk FY 2007 Appropriated Budget&Financing Plan V_2 June 5, 2006 Subprogram 3100: DPW Oversight This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Administration Division of the Department of Public Works. It includes: 3100 Office of Community Development V-3 • Summary • Performance Measures 3110 DPW Administration V-9 3120 Engineering V-10 3130 Street Lighting V-11 FY 2007 Appropriated Budget&Financing Plan V-3 June 5,2006 Program: Community Services Subprogram: 3100 DPW Administration Town of Lexington FY 2007 Program Budget Public Works administrative staff plans, manages, coordinates, schedules and monitors the department's activities. They develop strategic plans in conjunction with the division heads and coordinate the various activities of the department in support of the Town's needs. This budget includes the DPW Administration, Engineering and Street Lighting programs. Note:Parking Operations have been moved to Subprogram 3600, Transportation. Appropriated/Authorized Staffing Element 3110: DPW Administration FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Director of Public Works 1 1 1 1 1 Manager of Operations 1 1 Management Analyst 1 0.6 0.6 0.6 0.6 Office Manager 1 2 1 1 1 Administrative Assistant 1 Department Lead Clerk 1 1 1 Department Account Clerk 2 2 2 2 3 Element 3120: Engineering FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Town Engineer 1 1 1 1 1 Assistant Town Engineer 1 1 1 1 1 Senior Civil Engineer 1 1 1 1 1 Engineering Assistant 3 3 3 3 3 Engineering Aide 1 0.7 0.7 0.7 0.7 sub-total Budget Recommendations: The Department of Public Works-Administration FY2007 budget reflects a$86,870 or 7.76 percent increase over FY2006. Parking Operations has been transferred from the DPW Administration budget program to the DPW-Transportation budget($76,705). Budget Recommendations Approved in FY 2007: This is a level service budget. The recommended budget increase is related to contractual salary adjustments, utility increases,the transfer of the Manager of Operations and a clerk. Budget Requests Not Recommended by the Town Manager: The following additional budget request has been made by the DPW Director: $20,000 for street light repairs and new and replacement poles and fixtures. FY 2007 Appropriated Budget&Financing Plan V-4 June 5,2006 (rev.November 29, 2006) Program: Community Services Subprogram: 3100 DPW Administration Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 512,226 $ 800,183 $ 82907 $ 854,564 $ 854,564 Expenses $ 275,944 $ 319,577 $ 319,577 $ 352,066 $ 352,066 Total $ 7889170 $ 191199760 $ 191499264 $ 192069630 $ 192069630 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated I Dept.Request Recommended Appropriated Tax Levy $ 477,694 $ 568,614 $ 671,614 $ 762,299 $ 776,255 Enterprise Funds(Indirects)* $ 462,727 $ 462,727 $ 462,727 $ 429,408 $ 415,452 Directed Funding $ 88,340 $ 88,419 $ 14,923 $ 14,923 $ 14,923 Parking Fund $ 85,719 $ 85,719 $ 11,114 $ 11,114 $ 11,114 Charges for Service $ 2,621 $ 2,700 $ 309 $ 309 $ 309 Total $ 190289761 $ 191199760 $ 191499264 $ 192069630 $ 192069630 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 3110 DPW Administration $ 293,914 $ 417,653 $ 42508 $ 445,193 $ 445,193 Total 3120 Engineering $ 25301 $ 403,607 $ 427,476 $ 42%948 $ 42%948 Total 3130 Street Lighting $ 240,575 $ 298,500 $ 298,500 $ 331,489 $ 331,489 Total $ 7889170 $ 191199760 $ 191519664 $ 192069630 $ 192069630 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages&Salaries $ 512,226 $ 76203 $ 792,387 $ 816,764 $ 816,764 Overtime $ - $ 37,300 $ 37,300 $ 3700 $ 3700 sub-Total $ 512,226 $ 800,183 $ 829,687 $ 854,564 1 $ 854,564 Expenses Contractual Services $ 75,521 $ 87,967 $ 87,967 $ 87,967 $ 87,967 Utilities $ 177,186 $ 198,500 $ 198,500 $ 230,989 $ 230,989 Supplies and Materials $ 23,237 $ 33,110 $ 33,110 $ 33,110 $ 33,110 sub-Total $ 275,944 $ 319,577 $ 319,577 $ 352,066 $ 352,066 Total $ 7889170 $ 191199760 7791499264 $ 192069630 $ 192069630 *Revised November 29,2006 via a vote of Special Town Meeting to lower Enterprise Fund indirects. FY 2007 Appropriated Budget&Financing Plan V-5 June 5,2006 (rev.November 29, 2006) 3100 Department of Public Works(Oversight) -Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: The mission of the DPW Administration is to provide executive direction and leadership to all aspects of the public works department. We are a team of professionals committed to promoting good management practices,administering town policies,and providing prompt, courteous service to internal and external customers. We provide the necessary support and resources to secure public safety and achieve the goals and objectives of the department. GOAL:Ensure timely reporting of accurate information to residents. OBJECTIVES ► Keep website up-to-date and accurate. ► Utilize mailings,voice mail messages,press releases,and the cable access network to keep residents informed. GOAL: Continually strive to improve our timely response to customer inquiries and service. OBJECTIVES ► Respond to cutomer complaints within 48 hours. ► Effectively use the phone systems and voice mail to direct customers. GOAL:Identify and address frequently recurring customer issues. OBJECTIVES ► Use media to update residents. ► Record data and keep records of customer comments. ► Analyze and/or report on customer issues to decision makers. GOAL: Continue efficient and effective financial management and planning. OBJECTIVES ► Timely turn around of accounts payable. ► Timely receipt of accounts receivable. ► Meet deadlines for the budget process. GOAL:Promote an atmosphere of and opportunities for employee advancement and education. OBJECTIVES ► Promote employee participation in seminars,conferences and workshops. ► Encourage employee advancement when there are position vacancies. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-6 3100 Department of Public Works(Oversight) -Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: DPW Engineering is committed to improving the quality of life throughout the community. We strive to protect and enhance the Town's infrastructure by fostering teamwork with the public and all Town departments and by maintaining an atmosphere in which independent and creative thinking can spawn solutions in concert with the highest engineering and performance standards. GOAL:Improve Project Management. OBJECTIVES ► Continue to implement new and renewal projects to add to,rehabilitate and replace infrastructure, buildings,and facilities. ► Improve on-schedule capital project completion percentage to 100%. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of capital projects Workload 14 15 6 13 12 Number of capital projects completed on schedule Efficiency 14 13 6 12 12 %Capital projects completed on schedule Outcome 100% 87% 100% 92.31% 100% ► Improve the condition and life of the Town's roadway system through careful application of the principles of pavement management. ► Improve water quality through rehabilitation of the water distribution system. Improve the structural integrity of and reduce infiltration into the sanitary sewer system through the sewer rehabilitation program. ► Make sewer available to all dwellings in Lexington where it is economically feasible through the sewer collection system program. ► Improve the condition and life of public buildings through prioritized maintenance investment in the building envelope. ► Maintain capital project completion on or under budget 100%of the time. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of capital projects completed Workload 14 13 6 12 12 Number of capital projects completed on or under Efficiency 14 13 5 12 12 budget %Capital projects completed on or under budget Outcome 100% 100% 83% 100% 100% FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-7 3100 Department of Public Works(Streetlights) -Mission Statement,Goals&Objectives, Performance Measures MISSION STATEMENT: The streetlight maintenance program strives to proactively maintain a cost effective lighting system that enhances Public Safety along Lexington roadways,while considering all characteristics of light source quality. GOAL: Increase the lighting systems working effectiveness. OBJECTIVES ► Reduce the annual outage percentage. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Total number of outages repaired Workload 969 807 251 543 600 Number of roll-over outages at the end of the fiscal Workload 156 67 88 9 10 year Average number of new outages reported per month Workload 96 74 100 85 75 Average number of unresolved outages per month Efficiency 98 150 150 13 10 Average percent of unresolved outages per month Outcome 3% 5% 5% 4% 3% compared to the entire system GOAL: Improve customer service response. OBJECTIVES ► Reduce the average time electric repairs are resolved by the contractor. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of outages resolved by the contractor Workload 175 163 86 227 250 Average days to resolve outages by contractor Efficiency 50 70 30 21 15 Percent reduction in the Contractor's repair time Outcome 30% -70% 57% 30% 29% ► Achieve an average resolution rate of 14 days or less for bulb and sensor replacement. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of outages resolved by DPW staff Workload 794 644 165 316 350 Average days to resolve requests by DPW staff Efficiency 14 28 30 21 21 Average resolution time compared with 14 day Outcome 1 2 2.5 1.5 1.5 objective FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-8 Subprogram: DPW Oversight Element: 3110 DPW Administration Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: DPW Administration staff plans,manages,coordinates,schedules and directs the department's activities such as preparing budgets,monitoring expenditures,developing bid specifications for DPW procurement and responding to citizens'concerns and complaints.Management also schedules work assignments,evaluates work performance,monitors attendance,sick leave and vacation time,and participates in the contract negotiation process. The administrative division assists in the supervision of programs relating to curbside refuse and recycling collection and disposal,the regional Minuteman Household Hazardous Products(MHHP)Facility events,Cathode Ray Tube recycling,snow plowing,traffic signal maintenance,traffic/street sign construction and repair,street line/crosswalk painting,storm drain cleaning,and transportation services. These contracts are awarded through a competitive bidding process. HIGHLIGHTS: • Staff assisted the Superintendent of Environmental Services with trash and recycling information and education. • Staff is leading the three-year process to be accredited by the American Public Works Association. • Division staff continues to be responsible for the administrative support and records management for the MHHP Committee,and represents the Town on citizens' committees. • Staff in the Administrative and Operations offices continue to respond to approximately 40,000 phone calls annually. BUDGET ISSUES: • The DPW requested the reinstatement of a full time Manager of Operations position to the DPW Administration budget and Highway Superintendent to the Highway Maintenance budget for FY07. After the FY04 budget cutbacks, the Manager of Operations and Highway Superintendent positions were combined. The reduction of a full-time position greatly increased the responsibilities of other DPW employees. It also decreased the amount of planning the department has been able to do,as the Manager of Operations/Highway Superintendent has to focus on the day-to-day running of the Highway Department. With the reinstatement of these two positions,the Manager of Operations would once again be able to plan both short and long term for the entire DPW Operations thereby increasing efficiencies and improving operations. Residents will vote on the reinstatement of the Highway Superintendent position on the override this June. • Funding for the Manager of Operations/Highway Superintendent has been moved to DPW Administration from Highway Maintenance. • A new clerk's position was approved for this FY07 budget. This position will provide assistance to all Public Works Operations divisions,and the water and sewer billing function in Town Hall. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 2661749 $ 3871403 $ 3951438 $ 4141943 $ 4141943 Expenses $ 271165 $ 301250 $ 301250 $ 301250 $ 301250 Town Funded Expenses S 2939914 S 4179653 S 4259688 S 4459193 S 4459193 General Fund $ 1181897 $ 1301497 $ 2291308 $ 2481813 $ 2551195 Enterprise Funds* $ 1961379 $ 1961380 $ 1961380 $ 1961380 $ 1891998 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $3159276 $4179653 $4259688 $4459193 $4459193 *Amended by vote of Special Town Meeting,November 29, 2006 V-9 Subprogram: DPW Oversight Element: 3120 Engineering Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Engineering Division includes all engineering programs and engineering support services provided to all divisions of the Department of Public Works,the Fire and Police Departments, School Administration,Council on Aging,Board of Appeals,Board of Health,Conservation Commission,Planning Board,Traffic Safety Committee,Traffic Mitigation Committee,Energy Committee,GIS Committee,Transportation Advisory Committee,LexHAB,Permanent Building Committee,and other Town committees. The Division is responsible for administering the Capital Budget for all Town infrastructure and buildings,with the exception of the School Department buildings. A cooperative effort has been established to include some School Department projects in oversight contracts. The Division prepares and reviews specifications and bids for related building and construction projects,and is active in seeking grants. The Engineering Division inspects and keeps records concerning water,sewer,drain construction,and oversees water and sewer service installation. Division staff also issue appropriate permits,inspect all subdivision construction for conformance to Town standards,and maintain public records concerning street lines,grades,land and lotting. HIGHLIGHTS: • In FY2005,this Division provided design and/or construction supervision for 13 projects involving approximately$2.6 million of funding,in public works construction. This included street resurfacing, sanitary sewer main cleaning and lining,water main replacement and building envelope improvements. BUDGET ISSUES: • Meeting public infrastructure demands and expectations with current staffing continues to be a difficult challenge. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $245,478 $392,780 $416,649 $419,121 $419,121 Expenses 8,203 10,827 10,827 10,827 10,827 Town Funded Expenses $2539681 $4039607 $4279476 $4299948 $4299948 General Fund $82,716 $137,259 $161,128 $196,920 $204,494 Enterprise Funds* 266,348 266,348 266,348 233,028 225,454 Directed Funding 0 0 0 0 0 Appropriated Resources $3499064 $4039607 $4279476 $4299948 $4299948 *Amended by vote of Special Town Meeting,November 29, 2006 V-10 Subprogram: DPW Oversight Element: 3130 Street Lighting Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The street lighting program includes 3,343 streetlights needed to illuminate the Town from dusk to dawn. These include 1,055 incandescent, 196 high-pressure sodium, 1,992 mercury vapor and 100 test lights.The Town purchased the streetlights from Boston Edison Company in September 1999. This budget element pays for the cost of electricity,repairs, supplies and associated maintenance,and overtime. The Town operates a call center for incoming requests and tracks the status of requests until completed. The call center staff schedules and coordinates work,manages customer expectations,collects performance data and prepares reports.Requests are initially inspected for proper bulb and photo-sensor operation by the Public Works Forestry Division staff. If bulb and photo-sensor replacement does not correct the outage,an electrical contractor is dispatched to troubleshoot and resolve the problem. The Engineering Division,in cooperation with the Lexington Lighting Options Committee,is involved in a Demonstration Street Lighting Project testing cost-effective,energy-efficient streetlights. HIGHLIGHTS: • A Call Center at the DPW operations receives requests 24 hours a day.The phone number is(877)349-5267. • The Forestry Division Staff performs the initial inspection and then repairs bulbs and sensors. A publicly-bid licensed electrical contractor repairs all other electrical and structural problems. Calls are inspected and repaired in the order in which they are received by date and/or whether or not the call is emergency in nature. • Approximately 980 requests for service were received in FY2005. Forestry Division staff repaired approximately 578 outages and the electrical contractor repaired approximately 309 outages. • The Police Department and DPW worked cooperatively to identify outages for repair prior to requests being made. BUDGET ISSUES: • A request for an additional$10,000 in contractual services and$5,000 in supplies was not funded in this budget. This will affect the department's ability to repair damaged poles in a timely manner. • Forestry Division staff inspects and repairs streetlight outages on overtime. The average time to inspect an outage once it is called into the Call Center is 2-3 weeks. Staff will repair the bulbs and sensors as needed. If there is an electrical problem,the contractor response time is an additional 2-3 weeks. • The program to replace the older incandescent,sodium and mercury vapor light fixtures remains a goal of the department although no funding has been designated as yet. Burnt-out fixtures along arterial roads will be replaced with metal-halide fixtures as recommended by the Lighting Options Committee. STAFFING: Work is done by the Forestry Division Staff and an outside contractor. The coordination of the program is done by the DPW Information Coordinator and the Public Grounds Superintendent. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ - $ 20,000 $ 20,000 $ 20,500 $ 20,500 Expenses $ 240,754 $ 278,500 $ 278,500 $ 310,989 $ 310,989 Town Funded Expenses $ 2409754 $ 2989500 $ 2989500 $ 3319489 $ 3319489 General Fund $ 298,702 $ 298,500 $ 298,500 $ 331,489 $ 331,489 Enterprise Funds $ - $ - $ - $ - $Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 2989702 $ 2989500 $ 2989500 $ 3319489 $ 3319489 V-11 Subprogram 3200: Highway This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Highway Division of the Department of Public Works. It includes: 3200 Highway Division V-13 • Summary • Performance Measures 3210 Highway Maintenance V-17 3220 Road Machinery V-18 3230 Snow Removal V-19 FY 2007 Appropriated Budget&Financing Plan V-13 June 5,2006 Program: Community Services Subprogram: 3200 DPW Highway Town of Lexington FY 2007 Program Budget The Highway subprogram provides for the safety and maintenance of all public streets and sidewalks, drains and brooks,traffic regulators and street signs. The Operations Manager/Highway Superintendent oversees the Town's Highway Maintenance and Snow Removal Operations and is responsible for the repair and preventive maintenance of Town-owned vehicles. The Highway subprogram includes the Highway Maintenance and Equipment divisions as well as the Snow Removal element. Appropriated/Authorized Staffing Element 3210: Highway Maintenance FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Manager of O s./Supt. Of Highways 1 1 Supt. of Equipment,Highways&Drains 1 1 1 Crew Chief 3 3 3 3 3 Laborer 4 2 2 Heavy Equipment Operators/Painters 3 2 2 7 7 Light Equipment Operator 3 3 3 Grader-Shovel Operator 1 1 1 1 1 Information Coordinator 1 1 1 1 1 Seasonal Laborer 0.6 1.2 1.2 Element 3220: Equip. &Road Machinery FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Equipment Foreman 1 1 1 1 1 Mechanic 4 3 3 3 3 Budget Recommendations: The Department of Public Works-Highway Division FY2007 budget reflects a$237,782 or 12.47 percent increase over FY2006. Budget Recommendations Approved in FY 2007: Three requests were approved as part of the base budget. 1) The addition of a Highway Superintendent, at a cost of$65,000 plus benefits. This position was eliminated in fiscal year 2004 and the workload shifted to the Manager of Operations and DPW Director. Given the Town's proactive road maintenance program, a Highway Superintendent is recommended to supervise the 18 highway and equipment maintenance staff and to oversee these operations; 2)The purchase of diagnostic equipment for vehicle transmissions, at a cost of$6,000; and 3) $133,000 for the purchase of seven fuel efficient vehicles,to be assigned to a variety of Town departments. The Town has had a practice of assigning former police cruisers to other department staff who need to use a vehicle during the workday. These vehicles have proven to be high maintenance, somewhat dangerous (this year there was a fire in one and a gasoline leak in another), and costly to operate because of the large eight cylinder engines. The proposal is to phase out, over a five-year period,the use of these police vehicles, switching to smaller, fuel-efficient cars or small trucks. This budget also includes a $30,000 increase to dispose of street sweeping and storm drain debris. This material is considered a hazardous waste by DEP and,with the closing of the Town's landfill,must be disposed of in a lined landfill licensed to accept this material. FY 2007 Appropriated Budget&Financing Plan V-14 June 5,2006(rev. November 29, 2006) Program: Community Services Subprogram: 3200 DPW Highway Town of Lexington FY 2007 Program Budget Three programs/services were placed at-risk and approved via an operating override: 1) $65,000 plus benefits for the restoration of a Highway Superintendent. 2) $6,000 for the purchase of diagnostic equipment for vehicle transmissions; and 3) $78,000 for the purchase of four fuel-efficient vehicles. Budget Requests Not Recommended by the Town Manager: The following additional requests have also been made by the DPW Director: $39,676 plus benefits for one laborer for the Highway division; and $50,000 for catch basin and drain cleaning and repair,traffic line painting, and traffic signal repairs. Various departments also requested an additional $53,000 for vehicle replacements. Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriation Compensation $ 112361707 $ 8381995 $ 8371218 $ 8541797 $ 8541797 Expenses $ 114921641 $ 110671425 $ 110971425 $ 112891405 $ 112691405 Total $ 297299348 $ 199069420 $ 199349643 $ 291449202 $ 291249202 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriation Tax Levy $ 4801315 $ 114661411 $ 114861734 $ 116851179 $ 116771594 Enterprise Funds(Indirects)* $ 3821002 $ 3821002 $ 3821002 $ 3821002 $ 3691587 Directed Funding $ 221907 $ 581007 $ 651907 $ 771021 $ 771021 Parking Fund $ 221907 $ 581007 $ 651907 $ 771021 $ 771021 Total $ 885,224 $ 199069420 $ 199349643 $ 291449202 $ 291249202 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriation Total 3210 Highway Operations $ 7571813 $ 8321166 $ 8651189 $ 8741729 $ 8541729 Total 3220 Road Machinery $ 3811197 $ 4741254 $ 4691454 $ 6591300 $ 6591300 Total 3230 Snow Removal $ 115901338 $ 6001000 $ 6001000 $ 6101173 $ 6101173 Total $ 297299348 $ 199069420 $ 199349643 $ 291449202 $ 291249202 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriation Compensation Wages&Salaries $ 905,328 $ 754,985 $ 752,530 $ 76806 $ 76806 Overtime $ 331X9 $ 84,010 $ 8408 $ 86,111 $ 86,111 sub-Total $ 1,236,707 $ 838,995 $ 837,218 $ 854,797 $ 854,797 Expenses Contractual Services $ 68809 $ 539,075 $ 569,075 $ 569,075 $ 527,075 Utilities $ 1407 $ 19,750 $ 19,750 $ 19,750 $ 19,750 Supplies and Materials $ 790,465 $ 50800 $ 50800 $ 567,580 $ 589,580 Equipment $ - $ - $ - $ 13 3,000 $ 13 3,000 sub-Total $ 1,492,641 $ 1,067,425 $ 1,097,425 $ 1,289,405 $ 1,269,405 Total 72,729,348 71,906,420 777934,643 $ 2,144,202 1 $ 291249202 * Revised November 29,2006 via a vote of Special Town Meeting to lower Enterprise Fund indirects. FY 2007 Appropriated Budget&Financing Plan V-15 June 5,2006(rev. November 29, 2006) 3200 Highway Division - Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: The mission of the Highway Division is to maintain the town streets, sidewalks and storm water management inlets in a safe and clean condition and to provide for the safe movement of vehicular traffic by performing minor construction repairs,removing snow and ice from streets, installing traffic signs and lane or line markers and supervising the work of contractual service providers who perform repairs, cleaning or maintenance work. In addition,the Road Machinery Division ensures that the Town's fleet is always operational and well maintained by providing an efficient and effective maintenance and repair program and fuel management system. GOAL: Maintain the storm water collection system by providing timely repair,cleaning and flushing on a regular basis. OBJECTIVE ► Minimize the time blockages back up the normal flow of storm water in order to reduce the chances of street flooding as much as possible and to keep costs low. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of basins Workload 41700 41700 41700 41700 41700 Average cost per basin to maintain Efficiency $610 $610 $510 $490 $480 Average cost per basin to repair Efficiency $560 $560 $520 $510 500 Average response time from notification to repair Outcome 45 days 45 days 40 days 38 days 30 ► Provide program to protect wetlands, streams,and ponds. GOAL: Analyze and restructure the line painting program. OBJECTIVE ► Ensure that the lines, crosswalks, stop bars,parking tees etc. are properly maintained and that we are making the most efficient use of the funds and labor available. GOAL: Ensure that the largest number of vehicles are operational and down time is minimal. OBJECTIVE ► Repair all vehicles in a timely manner. GOAL: Perform preventative maintenance on all vehicles. OBJECTIVE ► To reduce breakdowns and reduce vehicle downtime. GOAL: Review and update vehicle replacement schedules. OBJECTIVE ► Replace aged and obsolete equipment before it becomes too costly to repair. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-16 Subprogram: Highway Element: 3210 Highway Maintenance Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Highway Division provides for the safety and maintenance of all public streets and sidewalks,drains and brooks, traffic regulators and street signs. Highway staff members are responsible for the condition of 284 lane miles of road,over 250 street and traffic signals,400,000 feet of street lines, 10,300 traffic and street signs,and 25,000 feet of crosswalks. Staff in the Highway Division patch roads,repair potholes,resurface, sweep, sand and plow the streets,maintain 52 miles of sidewalk,repair parking meter posts and traffic signs,oversee contracts for the maintenance of electronic traffic signals, the painting of street lines and crosswalks and maintenance of traffic and street signs. They are also responsible for the cleaning of 4,700 catch basins and maintaining the drain system and associated brooks. Highway staff,in partnership with the Parks Division,various Town committees and private citizens,install and repair benches in the Center,and assist with the maintenance of the Jack Eddison Memorial Bikeway. Highway employees also support the composting facility. HIGHLIGHTS: • In FY2005,Division staff repaired 22 catch basins and drain manholes.Repair crews also used over 900 tons of bituminous concrete to repair potholes,asphalt curbing,trenches,and sidewalks. • Recent capital street repaving projects continue to cut down on the number of pothole requests enabling staff to address other projects including cleaning large debris from various brooks,installing asphalt curbing to correct drainage problems and minor repair sidewalks. • A second part-time seasonal employee works weekdays and weekends to clean Lexington Center on a regular basis. • Highway staff continued to provide support at the Hartwell Avenue Composting Facility,the Minuteman Hazardous Products Facility and to other recycling initiatives such as recycling bin distribution,compost bin sales,and CRT collections. BUDGET ISSUES: • The FY2007 Highway budget does not include funding the department's request to hire one laborer in the Highway Division and$50,000 for catch basin and drain cleaning and repair,traffic line painting,and traffic signal repairs. This will continue to delay response and repair times in FY2007.Repair of potholes,requests for asphalt curbing and curb repair,catch basin repair,special event staffing,line painting,and center cleaning will be impacted. The loss will also impact our ability to staff and move people around to cover emergency work without severely impacting other planned daily work. The division will maintain only one street sweeper on the roads during the April to November peak period,except for the spring cleanup that takes place after the snow melts.Less expense funding will mean fewer resources for supplies such as asphalt,traffic signs and line paint,and contracted services such as catch basin cleaning,traffic signal maintenance and street line painting. Snow operations have not been impacted,because the department is able to attract outside contractors for plow operations. • The combining of the Highway Superintendent with Manager of Operations positions continues to have an impact on the day-to-day Highway Division operations. The DPW requested the reinstatement of a full time Manager of Operations position to the DPW Administration budget and Highway Superintendent to the Highway Maintenance budget for FY07. Residents will vote on the reinstatement of the Highway Superintendent position(for 10 months in FY07)on the override. • Funding for the Manager of Operations/Highway Superintendent has been moved to DPW Administration. • The funds to purchase four vehicles for town use will be on the override in June. Several of the current vehicles used by employees are in very poor condition,and the costs to repair them are often greater than the worth of the vehicles. • An increase of$30,000 was added to this budget for the disposal of street sweepings and storm drain debris. This material is now considered hazardous by the DEP and must be disposed of in a lined landfill licensed to accept this material. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 5311182 $ 5891316 $ 5921339 $ 6011879 $ 6011879 Expenses $ 2261629 $ 2421850 $ 2721850 $ 2721850 $ 2721850 Town Funded Expenses $ 757,811 $ 8329166 $ 8659189 $ 8749729 $ 8749729 General Fund $ 5231860 $ 5811323 $ 6141346 $ 6121772 $ 6181782 Enterprise Funds $ 1841936 $ 1841936 $ 1841936 $ 1841936 $ 1781926 Directed Funding $ 221907 $ 651907 $ 651907 $ 771021 $ 771021 Appropriated Resources $ 731,703 $ 8329166 $ 8659189 $ 8749729 $ 8749729 V-17 Subprogram: Highway Element: 3220 Road Machinery Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Road Machinery Division services,repairs and supplies fuel for 141 pieces of DPW equipment,7 School Department vehicles,and small engine equipment(lawn mowers,snow blowers,leaf blowers,etc.). Fuel,parts and supplies account for the majority of Road Machinery Division expenditures. All equipment and supply inventories are on a computer database. The division reviews Public Works equipment every year and makes recommendations for the Capital Budget. The current DPW equipment fleet replacement value is approximately$7,200,000. HIGHLIGHTS: • The Road Machinery Division continues to evaluate each vehicle annually with respect to the replacement program to ensure that vehicles are replaced in a timely fashion. This reduces future maintenance costs and minimizes vehicle downtime. • With each mechanic skilled in vehicle repair,welding,and fabrication,the staff has the ability to custom design and fabricate special equipment for other divisions. This was especially helpful in keeping the plows and sanders online to clean the Town streets safely and efficiently during snow fighting operations. BUDGET ISSUES: • The FY2005 budget reduced the staff from 5 to 4 mechanics. The loss of an employee in FY2006 reduced the staff from 4 to 3. The impact on the shop's production has been felt in the loss of time dedicated to preventative maintenance,which means that each vehicle has not be scheduled for regular maintenance as often as before. • The FY2007 budget concerns will result in repair work being outsourced to attempt to keep up with the loss of personnel in the division. • Funding for a$6,000 Program Improvement Request for a transmission flusher has been included in the override. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 1301483 $ 1721754 $ 1671954 $ 1741570 $ 1741570 Expenses $ 2501713 $ 3011500 $ 3011500 $ 4841730 $ 4841730 Town Funded Expenses $ 381,196 $ 4749254 $ 4699454 $ 6599300 $ 6599300 General Fund $ 2671951 $ 2771188 $ 2721388 $ 4621234 $ 4681639 Enterprise Funds $ 1971066 $ 1971066 $ 1971066 $ 1971066 $ 1901661 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 465,017 $ 4749254 $ 4699454 $ 6599300 $ 6599300 V-18 Subprogram: Highway Element: 3230 Snow Removal Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Highway Division is responsible for the removal of snow from Town streets, sidewalks,and parking lots. Snow operations include salting, sanding,plowing,and occasionally hauling or removing snow piles. The Highway Division Superintendent oversees the entire DPW operations staff as well as private contractors performing snow removal activities. Approximately 50%of the snow removal effort is performed by private contractors. Working foreman and lead workers from all divisions are designated as supervisors of particular areas throughout the town. When snow removal operations occur outside of regular work time,DPW employees are paid on an overtime basis. Lexington averages 58 inches of snow per year. It takes approximately 6 hours to clear the Town after an average snowfall of 2 to 3 inches. Highway Division staff have organized 39 plow routes to clear snow from 284 lane-miles of road and 52 miles of sidewalk and parking lots. The Division uses 9 sanders and over 60 vehicles to clear snow,only 34 of which are Town-owned. Additional vehicles are rented or supplied by on-call contractors during storm alerts. HIGHLIGHTS: • The Boston area experienced an above average winter snowfall in 2004-2005.Through the end of March 2005, Lexington accumulated 80 inches of snow through 22 winter storms. Of the 22 storms,7 required full plowing operations,and one was an accumulation of 29 inches or more. The winter started out in early November with a major weekend snowstorm,turned extremely cold in early January,and ended with several large snowfall events in January and February. • The FY05 budget exceeded the Snow Removal appropriation,since much of the budget is based on and used for vehicle preparation and stockpiling supplies of sand and salt. BUDGET ISSUES: • The FY2007 budget,which is the same as the FY2006 funding level,is only adequate to cover less than average snow removal operations for the year. • The increased cost of road salt and vehicle fuel continues to drive up the expense of snow and ice removal. • The FY2004 decrease of 5 employees through early retirement and 5 positions through budget reductions continues to have minor negative impact on snow removal operations. Outside contractors have been hired during snow emergencies to keep pace with plow operations. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $5751041 $761925 $761925 $781348 $781348 Benefits 0 0 0 0 0 Expenses 110151297 5231075 5231075 5311825 5311825 Town Funded Expenses $195909338 $6009000 $6009000 $6109173 $6109173 General Fund $4941125 $6001000 $6001000 $6101173 $6101173 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $4949125 $6009000 $6009000 $6109173 $6109173 V-19 Subprogram 3300: Public Grounds This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Public Grounds Division of the Department of Public Works. It includes: 3300 Public Grounds V-21 • Summary • Performance Measures 3310 Parks V-27 3320 Forestry V-28 3330 Cemetery V-29 FY 2007 Appropriated Budget&Financing Plan V-21 June 5,2006 Program: Community Services Subprogram: 3300 Public Grounds Town of Lexington FY 2007 Program Budget The Public Grounds Division is responsible for the maintenance and upkeep of parks, athletic fields and cemeteries. The Public Grounds Superintendent also manages the street light maintenance program(Element 3130). The Public Grounds Division maintains approximately 630 acres of Town-owned land including parks, commons,public grounds, athletic fields, conservation areas and recreation facilities; plants trees and maintains approximately 10,000 trees on Town property, including schools,park land, recreation land, conservation land, building properties and public rights-of-way; operates the Town's four cemeteries,two active and two historic, maintaining approximately 30 acres of cemetery grounds. The Public Grounds Superintendent works in cooperation with the Recreation Department, Conservation Commission and School Department with regards to improvements and maintenance projects. Public Grounds also assists the Recreation Department with maintenance at the golf course, Old Reservoir and Pool Complex. Authorized/Appropriated Staffing Element 3310: Parks Division FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Superintendent of Public Grounds 1 1 1 1 1 Crew Chief 4 4 4 4 4 Heavy Equipment O erator 2 2 3 6 6 Light Equipment Operator 1 2 1 Laborer-Truck Driver 6 4 4 2 2 Leadmen 2 2 2 2 2 Element 3320: Forestry Division FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Arborist 3 2 2 3 3 Crew Chief 2 2 2 1 1 Element 3330: Cemetery Division FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Cemetery Foreman 1 1 1 1 1 Crew Chief 1 1 Heavy Equipment Operator 1 1 1 1 1 Laborer-Truck Driver 2 Department Clerk 1 1 1 1 1 Budget Recommendations: The Department of Public Works-Public Grounds Division FY2007 budget is a$59,955 or 4.92 percent increase over FY2006. Budget Recommendations Approved in FY 2007: This budget is a level service budget. It includes $5,000 for the replacement of two pieces of equipment(sod cutter, lining machine)used on all Town athletic fields. One program/service was placed at-risk and approved via an operating override, $5,000 for the tree-planting program. This would have eliminated this program. Budget Requests Not Recommended by the Town Manager: The following additional requests have been made by the DPW Director: 1) $84,514 for one additional full-time employee and two seasonal employees for field maintenance,traffic island maintenance,road side and conservation area mowing, and park maintenance; 2) FY 2007 Appropriated Budget&Financing Plan V-22 June 5,2006 Program: Community Services Subprogram: 3300 Public Grounds Town of Lexington FY 2007 Program Budget $35,000 for Cemetery maintenance (summer staff); 3) $25,000 for grave stone and fence repairs(a portion of this may be eligible for CPA funding; 4) $25,000 for preventive tree maintenance; and 5) $20,000 for tree plantings. Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 9131975 $ 110131112 $ 110111405 $ 110721067 $ 110721067 Expenses $ 1481077 $ 2041500 $ 2201000 $ 2051500 $ 2051500 Total 7 1,062,052 1 $ 192179612 $ 192319405 $ 192779567 $ 192779567 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 7601010 $ 8821597 $ 9021214 $ 9091131 $ 9091131 Enterprise Funds(Indirects) $ 751000 $ 751000 $ 751000 $ 1001000 $ 1001000 Directed Funding $ 2171280 $ 2601015 $ 2541191 $ 2681436 $ 2681436 Cemetery Trust $ 1001000 $ 1001000 $ 1001000 $ 1001000 $ 1001000 DPW Revolving Fund $ - $ 331000 $ 331000 $ 471245 $ 471245 Charges for Service $ 1171280 $ 1271015 $ 1211191 $ 1211191 $ 1211191 Total $ 190529290 7 1,217,612 $ 1,231,405 $ 192779567 $ 192779567 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 3310 Parks $ 7031397 $ 7621971 $ 7821259 $ 8051189 $ 8051189 Total 3320 Forestry $ 1921150 $ 1941060 $ 1871235 $ 2031164 $ 2031164 Total 3330 Cemetery $ 1661505 $ 2601581 $ 2611911 $ 2691214 $ 2691214 Total $ 190629052 $ 192179612 $ 192319405 $ 192779567 1 $ 192779567 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages&Salaries $ 833,289 $ 952,707 $ 949,490 $ 1 M OJ 52 $ 1 M OJ 52 Overtime $ 8086 $ 60,405 $ 61,915 $ 61,915 $ 61,915 sub-Total $ 913,975 $ 1,0131112 $ 1,011,405 $ 1,072,067 $ 1,072,067 Expenses Contractual Services $ 86,868 $ 10300 $ 10300 $ 10300 $ 10300 Utilities $ 1 L397 $ 3000 $ 3000 $ 31,500 $ 31,500 Supplies and Materials $ 47J39 $ 6600 $ 6600 $ 6600 $ 6600 Equipment $ 2,673 $ 5,500 $ 2100 $ 500 $ 500 sub-Total $ 148,077 $ 204,500 $ 220,000 $ 205,500 $ 205,500 Total $ 190629052 $ 192179612 $ 192319405 $ 192779567 $ 19277,567 FY 2007 Appropriated Budget&Financing Plan V-23 June 5,2006 3300 Public Grounds-Mission Statement, Goals& Objectives, Performance Measures MISSION STATEMENT: The Park and Forestry Divisions act cooperatively with other Town Departments,user groups and concerned citizens to enhance the quality of life for Lexington's citizenry and employees. We support Town services and recreational opportunities through proactive maintenance programs designed to build community,preserve the Town's green character and open spaces and promote public safety. The Cemetery Division staff provides compassionate,courteous and professional service to bereaved families and strives to provide well-maintained cemetery grounds. GOAL: Improve the quality and aesthetics of town facilities while reducing scheduled maintenance costs. OBJECTIVES ► Maintain the landscapes/trees at each of the Town's park and recreational facilities to provide a consistent appearance without visible signs of deterioration. ► Ensure the Park,Forestry and Cemetery Divisions'maintenance programs accurately reflect the needs of its customers. ► Begin a phased irrigation system installation at West View Cemetery to improve turf quality. ► Develop comprehensive turf management programs for parks,athletic fields,commons,recreation areas and cemeteries. Performance Measure-Cemeteries Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of hours of turf maintenance Workload 1,444 1,527 933 700 800 Total number of complaints Workload 52 29 21 12 10 Percent reduction in patron complaints Outcome - 45% 28% 43% 17% Performance Measure-Park Areas Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of hours of turf maintenance Workload 4,031 4,613 5,105 4,500 400 Total number of complaints Workload 20 12 8 5 4 Percent reduction in user complaints Outcome - 40% 34% 38% 20% GOAL: Reduce the Town's liability by identifying and significantly reducing any existing hazardous condition. OBJECTIVE ► Identify and treat public shade trees that could threaten the public and/or private property, pedestrians and vehicular traffic. <0 Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of hazard trees found Workload 51 71 124 67 100 Number of precincts inspected per year Workload 3 3 2 2 2 Percent of hazardous conditions resolved within Outcome - 66% 70% 75% 80% two weeks Percent of Town trees inspected according to the Outcome 33% 33% 22% 22% 22% hazardous tree inspection schedule Percent of trees inspected in each precinct per year Outcome 100% 100% 100% 100% 100% FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-24 3300 Public Grounds-Mission Statement, Goals& Objectives, Performance Measures OBJECTIVE 001. Implement a playground inspection program to reduce risk and perform repairs in a timely manner. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of hours of inspection performed Workload 257 235 259 250 260 Number of hours of playground repair Workload 313 283 302 250 260 Average time from identification of Efficiency Emergency- park/playground equipment/facility deficiency until Emergency- Emergency- Emergency- Emergency- 24 hrs; 24 hrs; 24 hrs; 24 hrs; the repair is completed. - Important-72 Important-72 Important-72 Important-72 hrs;Routine- hrs;Routine- hrs;Routine- hrs;Routine- 2 wks 2 wks 2 wks 2 wks Percent of playground equipment inspected for Outcome 100% 100% 100% 100% 100% structural integrity FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-25 Subprogram: Public Grounds Element: 3310 Parks Division Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Park Division staff is responsible for maintaining 9 parks, 12 playgrounds,28 conservation areas,41 athletic fields, 12 school grounds,4 tennis facilities,3 historical sites,the pool and reservoir complexes,and the Town's bicycle,fitness,and conservation trails totaling approximately 630 acres.The assistance of local residents,contractors and civic associations helps to cooperatively maintain 30 traffic islands.Park personnel mow and trim cultivated turf areas,mow roadsides and conservation areas,collect rubbish at parks and playgrounds,weed,edge,plant and mulch shrub beds,and prune shrubs.The Park staff also constructs and/or maintains bleachers,playground equipment,picnic tables,drinking fountains,fencing,and park and playground benches.Park staff maintain all sports fields and turf areas including the mowing,trimming,watering, fertilization,aeration,over-seeding,sodding and in some instances complete rebuilding of fields.The staff prepares and cleans up sites for special events and assists with snow plowing and April 19th events.The Park staff performs general upkeep and maintenance on the pool facility and the Old Reservoir.Park staff also installs and maintains the teak benches and trash receptacles throughout town. HIGHLIGHTS: • The Park staff assisted with the installation of new playground equipment,fencing and safety surface at Rindge Park; assisted with special events including April 19th;installed new teak benches and new trash receptacles at various locations throughout the Town;assisted with installation and removal of the barrel planters in the Center and in East Lexington; performed irrigation repairs;set up flags for special events;cleared trails,performed mowing and assisted with cleanups on conservation land;and performed landscape improvements and turf maintenance/renovations throughout town. • Park staff assisted with the operation and maintenance of the Pool complex and the Old Reservoir swimming area. • Park staff assisted with the reconstruction of the softball field infield at the Harrington School as a coordinated effort with Lexington Little League and an outside contractor;performed renovations to baseball and softball infields throughout town,performed turf repairs,drainage improvements and aeration at various field and park areas;lined fields for initial layout of football,baseball,softball,soccer,lacrosse and field hockey on billed overtime and performed the lining of these fields on regular time;repaired backstops/fencing/benches at various ball fields. • Park staff painted,repaired,constructed and installed picnic tables and trash receptacles;maintained the water fountains;assisted the Public Building Maintenance staff with projects;and assisted other divisions with various tasks. BUDGET ISSUES: • Requests for additional funds in supplies and contractual services were not included in this budget. Not having available supplies and outside assistance from contractors will affect the safety,playability and quality of the park, public grounds and athletic field areas throughout Town. • Staff again assisted the Cemetery staff with ongoing maintenance and provided mowing at the Munroe,Colonial and Robbins Cemeteries. Staff also performed routine lining of athletic fields on regular time. These activities impacted the amount of time spent on park and playground maintenance. • A request for one full-time and two seasonal employees was not funded in this budget.As a result,the traffic islands will continue to be maintained strictly by volunteers.Roadside and conservation area mowing will once again be limited. The ability to perform other park maintenance tasks(turf,ballfield,trail,site amenity,playground,etc.)will also be impacted. • A request to fund a new infield machine was not included in the base budget. This will impact the quality and timeliness of ballfield maintenance. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $6141330 $6621471 $6661259 $7041189 $7041189 Expenses 891067 1001500 1161000 1011000 1011000 Town Funded Expenses $7039397 $7629971 $7829259 $8059189 $8059189 General Fund $6241160 $6831536 $7071259 $7051189 $7051189 Enterprise Funds 751000 751000 751000 1001000 1001000 Directed Funding 0 0 0 0 0 Appropriated Resources $6999160 $7629971 $7829259 $8059189 $8059189 V-27 Subprogram: Public Grounds Element: 3320 Forestry Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Forestry Division maintains the Town's urban forest resource of approximately 10,000 street trees,an undetermined number of trees on Park and Conservation lands,and numerous shrub bed plantings on park,cemetery,school and conservation properties and along public right-of-ways. The Division provides support to the Parks Division and the Cemetery Division as needed. The Division is responsible for roadside and right-of-way weed control and spraying. The objectives of the tree maintenance program are to identify and reduce hazardous conditions that threaten public and private property;to resolve requests for service and emergencies in a timely fashion,and to increase the health of the urban forest through planning,replanting and a proper maintenance program. The Division also implements and supervises a program to combat insect and disease infestations,most notably Dutch elm disease. This involves systemic injection,emergency sanitation,fertilization,pruning,and in some extreme cases,removal of diseased trees to reduce infection to healthy trees. Staff oversees the insect suppression program to control Gypsy Moth infestations and other uncommon pests. Tree staff also supports other departments and DPW divisions during periods when demand for services is exceptionally high.The Division performs street light maintenance,inspecting and changing bulbs and sensors,as per requests received. HIGHLIGHTS: • Staff resolved over 300 requests for service;pruned trees for the cemeteries,schools,conservation lands,recreation areas including the Pine Meadows Golf Course,and other trees in the public right-of-ways as part of a preventative maintenance program;cleared streetlights in the vicinity of requests. Staff removed and pruned trees damaged by storms and performed street light maintenance. • Staff removed 119 dead,diseased or hazardous trees. Staff ground 36 stumps along with adding loam to grade and seeding of site. Staff pruned a total of 150 trees throughout town. • Staff inspected Precinct 7 for hazardous trees as part of a proactive approach to prevent damage before it occurs. • A total of 43 trees were planted including the Arbor Day trees at the Depot Building,along the bikeway,at the High School, and at other locations throughout the Town. The trees were funded through a Department of Environmental Management MASS Releaf Grant,an NStar Grant,local donations,private funding sources and the program budget. • The Division assisted the Chamber of Commerce with tree lighting,installed and removed Liberty Ride and voting banners, and worked with other Town departments to provide aerial lift services. • Staff chipped over 3,000 Christmas trees as part of the recycling program. • The Town applied for and received Tree City USA status for 2004. • The Tree Bylaw was instituted in October 2001. A total of 418 sites have been inspected with 479 trees approved for removal and 1,115 new trees required to plant. BUDGET ISSUES: • A request for an additional$25,000 in supplies was not included in this budget,however$5,000 for tree plantings will be on the June override.The additional funds would have been used to purchase approximately 50 new trees and to purchase the necessary supplies for proper tree maintenance.Without a properly funded planting program,the ratio of trees removed to trees planted throughout the town will remain at 3:1 or greater.Trees will only be planted if citizens purchase the trees,if there are available funds at the end of the fiscal year,or through other donations and grants. A revolving fund to accept donations was instituted but it does not yet have enough funds for large plantings. • The Forestry staff had to assist the Cemetery staff on a daily basis,which reduced the number of Forestry maintenance tasks being accomplished.The roadside,island and sidewalk herbicide-spraying program were limited.Preventative tree maintenance such as watering,fertilizing and staking were greatly reduced.The stump-grinding program has been greatly reduced. Staff focused primarily on hazard reduction. • A request for an additional$25,000 in contractual services was not included in this budget.The funds would have been used to contract out various tree services(large tree removal,removals near utility lines,pest control)and will impact the timeliness of large tree removals,tree pruning and tree health maintenance. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $1631692 $1681060 $161123 5 $1771164 $1771164 Expenses 281458 261000 261000 261000 261000 Town Funded Expenses $1929150 $1949060 $1879235 $2039164 $2039164 General Fund $1841923 $1941060 $1871235 $1881919 $1881919 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 141245 141245 Appropriated Resources $1849923 $1949060 $1879235 $2039164 $2039164 V-28 Subprogram: Public Grounds Element: 3330 Cemetery Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Cemetery Division is responsible for the administration and maintenance of four cemeteries: approximately 21.5 acres in Westview Cemetery,6.9 acres in Munroe, 1.28 acres in Colonial(Ye Olde Burial Ground),and approximately half an acre in Robbins,a small family lot on Massachusetts Avenue. An additional 28 acres is available for development in Westview Cemetery. The Cemetery staff handles burials,stone installations,general maintenance,inspections and the sale of burial lots. They maintain cemetery buildings and equipment and perform grounds-keeping duties including mowing, trimming,and landscaping. A contractor has been hired to perform turf maintenance including weed,insect,and disease control, seeding,aeration,lime applications,and soil tests. Operations of the Cemetery Division are supported by the general fund and by the Perpetual Care Trust fund. Forty-five percent(45%)of the revenue received from the sale of burial lots is allocated to the Town and fifty-five percent(55%)to the Perpetual Care fund. Trustees of the Perpetual Care Fund invest the revenue from burial lot sales and annually allocate the interest from this trust for the maintenance and beautification of cemetery property. Grave boxes and sealed burial vaults for interments in Westview Cemetery may be purchased directly from the Town at rates below retail. This provides increased revenue to the Town and a reduced rate to the consumer. HIGHLIGHTS: • In FY05,there were 143 interments and 64 cremation burials in Westview Cemetery,and 2 interments in Munroe Cemetery.At Westview Cemetery, 108 new lots were sold and 71 foundations for flush markers installed. • Total revenue collected in FY05 was$249,556(an additional$57,684 was transferred to the Perpetual Care Account). • The decision was made in December 1998 to allow grave boxes and burial vaults to be purchased from and installed by outside vendors for an inspection fee. In FY2005,the Town sold a total of 53 grave boxes(96%of the total installed) and 36 vaults(69%of the total installed). Inspection fees were collected for 2 grave boxes and 16 burial vaults,which were installed by outside contractors. • In May 2005 Staff completed the review and revision of the"Rules and Regulations of the Westview Cemetery." • To promote better turf quality at Westview Cemetery, Staff operated and maintained the irrigation system,and coordinated with and monitored the turf maintenance contractor. BUDGET ISSUES: • Rate and fee increases for cemetery services and grave sales were approved by the Board of Selectmen and instituted on July 1,2005. • A request for hiring two seasonal employees was not funded in this budget. This will impact the quality and timeliness of turf,landscape and grave maintenance. Park and Forestry Division employees will continue to assist the Cemetery staff which will impact maintenance tasks in their respective divisions. • A request for an increase in equipment was not funded in this budget. Not replacing equipment in a timely manner and not purchasing new equipment will impact the effectiveness of maintenance tasks at the cemeteries. • A request for an increase in overtime was not funded in this budget. Overtime will continue to run a deficit. • A request to fund grave stone and fence repairs was not funded in this budget. This will lead to declining fence and grave stone conditions at the cemeteries. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 1351952 $ 1821581 $ 1831911 $ 1901714 $ 1901714 Expenses $ 301552 $ 781000 $ 781500 $ 781500 $ 781500 Town Funded Expenses $ 1669504 $ 2609581 $ 2629411 $ 2699214 $ 2699214 General Fund $ 681207 $ 1271581 $ 1291411 $ 1361214 $ 1361214 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ 1001000 $ 1331000 $ 1331000 $ 1331000 $ 1331000 Appropriated Resources $ 1689207 $ 2609581 $ 2629411 $ 2699214 $ 2699214 V-29 Subprogram 3400: Environmental Services This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Environmental Services of the Department of Public Works. It includes: 3400 Environmental Services Division V-31 • Summary • Performance Measures 3410 Refuse Collection V-37 3420 Recycling V-38 3430 Refuse Disposal V-39 FY 2007 Appropriated Budget&Financing Plan V-31 June 5,2006 Program: Community Services Subprogram: 3400 Environmental Services Town of Lexington FY 2007 Program Budget The Town's residential waste management programs, which include refuse collection and disposal, recycling, composting, special collections of televisions, computers and other electronic equipment and household hazardous waste collection operations, are funded in the Environmental Services subprogram. The Director of Public Works supervises the solid waste programs, which are managed by the Superintendent of Environmental Services who oversees the collection contracts,promotes recycling education, and responds to general information requests concerning the solid waste programs for Lexington residents. In 1988 the Town Meeting adopted a mandatory recycling bylaw that requires the separation of certain recyclable materials from the rubbish of Lexington residents. All municipal buildings, schools, and apartment and condominium complexes are included in the Town's trash and recycling program. During the 1990s the Commonwealth of Massachusetts passed regulations banning yard waste from landfills and incinerators; then Cathode Ray Tube (CRT) contained in televisions and computer monitors; certain household hazardous products and mercury-based items like fluorescent bulbs and thermostats. In each instance, Lexington responded with options for residents to dispose of these items. Authorized/Appropriated Staffing Element 3420:Recycling FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Bud et Superintendent of Environmental Services 1 1 1 1 1 Heavy Equipment Operator 1 1 1 1 1 Seasonal Budget Recommendations: The Department of Public Works-Environmental Services Division FY2007 budget reflects an$42,186 or 1.74 percent increase over FY2006. A portion of the Environmental Services budget is also charged to the DPW Revolving Fund. Budget Recommendations Approved in FY 2007: This is a level service budget. It includes a$39,768 contractual increase (5.2 percent) for the Town's solid waste collection program; a$32,744 (3.7 percent) contractual increase for the recycling program; and a$4,000 increase for the disposal of trash at the waste-to- energy facility in North Andover. This budget figure is based on 9,500 tons of trash. Should the amount of trash disposed of by residents be greater, a supplemental appropriation would be necessary. In addition,the Selectmen are implementing a recycling enforcement program whereby trash containing visible recyclables (e.g., corrugated cardboard)will be left at the curb and stickered by the solid waste contractor outlining recycling options. Based on the experience of this type of program in other Towns,tonnage is expected to decrease by 500 tons. The estimated budget savings is $36,000. One program/service was placed at risk and approved via an operating override, $72,000 for the yard waste pick-up program. Currently the Town provides 12 weeks of curbside yard waste pick-up. This program would have been eliminated and residents would have disposed of yard waste by bringing it directly to the Hartwell Avenue compost facility, or hiring a private contractor. Budget Requests Not Recommended by the Town Manager: The following additional requests have also been made by the DPW Director: $54,769 for an equipment operator and seasonal staff at the recycling area. FY 2007 Appropriated Budget&Financing Plan V-32 June 5,2006 Program: Community Services Subprogram: 3400 Environmental Services Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 631443 $ 1301660 $ 1351559 $ 1321334 $ 1321334 Expenses $ 119641072 $ 212981443 $ 213741955 $ 213381955 $ 213411882 Total $ 290279515 $ 294299103 $ 295109514 $ 294719289 $ 294749216 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 213161709 $ 212171737 $ 212861070 $ 212461845 $ 212491772 Enterprise Funds(Indirects) $ - $ - $ - $ - $ - Directed Funding $ 661007 $ 2111366 $ 2241444 $ 2241444 $ 2241444 DPW Revolving Fund $ - $ 1621669 $ 1651628 $ 1651628 $ 1651628 Licenses&Permits $ 661007 $ 481697 $ 581816 $ 581816 $ 581816 Total $ 293829716 $ 294299103 $ 295109514 $ 294719289 $ 294749216 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 3410 Refuse Collection $ 7271408 $ 7641712 $ 8041480 $ 7681480 $ 7681480 Total 3420 Recycling $ 8151203 $ 110221391 $ 110601034 $ 110561809 $ 110591736 Total 3430 Refuse Disposal $ 4841904 $ 6421000 $ 6461000 $ 6461000 $ 6461000 Total $ 290279515 $ 294299103 $ 295109514 $ 294719289 $ 294749216 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages&Salaries $ 53,910 $ 115A0 $ 119,569 $ 116,344 $ 116,344 Overtime $ 9,533 $ 1500 $ 15,990 $ 15,990 $ 15,990 sub-Total $ 63,443 $ 130,660 $ 135,559 $ 132,334 $ 132,334 Expenses Contractual Services $ L957,273 $ 2,289,188 $ 2,365,700 $ 2,329,700 $ 2,332,627 Utilities $ 765 $ 2A0 $ 2A0 $ 2A0 $ 2A0 Supplies and Materials $ 6,034 $ 6,775 $ 6,775 $ 6,775 $ 6,775 sub-Total $ 1,964,072 $ 2,298,443 $ 2,3 74,955 $ 2,338,955 $ 2,341,882 Total $ 290279515 $ 294299103 $ 295109514 $ 294719289 $ 294749216 FY 2007 Appropriated Budget&Financing Plan V-3 3 June 5,2006 3400 Environmental Services-Mission Statement,Goals&Objectives, Performance Measures MISSION STATEMENT: The mission of Waste Management is to reduce the generation of solid waste within the community by working to educate the residents to reduce the solid waste they generate,accelerate recycling and composting efforts,commit the remainder of the solid waste to energy disposal,and reduce the toxicity of the waste stream. GOAL: To reduce the quantity of solid waste generated per household,and to increase the amount of recyclables collected in the curbside collection program. OBJECTIVES ► To increase the curbside recycling rate by implementing a comprehensive solid waste and recycling educational program. r Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Total tons of municipal solid waste collected curbside Workload 9,326 9,404 9,361 900 9,100 Total number of households provided with solid waste Workload 10,979 10,999 11,019 11,039 11,059 collection services Total tons of recyclables(paper&containers)collected Workload 5,573 5,582 5,444 5,300 5,500 curbside Total number of households provided with curbside Workload 11,353 11,373 11,393 11,413 11,433 collection of recycling Average tons of solid waste generated per household Efficiency 0.85 0.85 0.85 0.87 0.82 Average tons of recycling collected per household Efficiency 0.49 0.49 0.48 0.46 0.48 Percentage of total curbside materials picked up that is Outcome 37% 37% 37% 36% 38% recycleable Percentage change in trash generation Outcome 15% 1% 0% 3% -5% Percentage change in recycling tonnage Outcome 3% 0% -2% -3% 4% Special Wastes: Total tonnage of computers and television sets collected Workload 47 66 77 90 100 Total number of white good units collected Workload 2187 2804 2692 2700 2800 ► To increase the amount yard waste accepted at the Hartwell Avenue compost site or collected curbside and promote the diversion of household organic matter. QP Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Total tons of yard waste collected curbside Workload 1,397 0 1424 1450 1475 Number of curbside yard waste collections Workload 14 0 12 12 12 Total tons of yard waste and brush accepted at compost Workload 8732 9000 9250 9500 9750 facility Number of compost bins sold Workload 103 90 59 70 80 Average tons of yard waste collected per household Efficiency 0.77 0.79 0.81 0.83 0.85 Average tons of yard waste collected curbside per Efficiency 0.12 NA 0.12 0.13 0.13 household Percentage change in curbside yard waste tonnage Outcome 11% -100% 2% 2% 2% FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-34 3400 Environmental Services-Mission Statement,Goals&Objectives, Performance Measures GOAL: To assist Lexington residents reduce the amount of toxic material generated in their homes and to promote the diversion of Hazardous Household Products(HHPs)such as paint,cleaning,automotive,lawn and garden products and computer monitors and television sets. OBJECTIVE ► To operate the Minuteman Regional HHP Facility and promote the diversion of household hazardous products generated by Lexington residents on 8 annual collections(now 7 Saturdays& 1 Sunday). QD Performance Measure* Type of Measure CY2002 CY2003 CY2004 CY2005 CY2006 Total number of vehicles that use the Minuteman Facility Workload 4,704 4,366 3,939 205 2,950 Number of Lexington vehicles that use the Minuteman Workload 1,854 1,461 1,526 950 1,000 facility Average cost per car for Lexington residents Efficiency $26.59 $29.00 $37.00 $36.23 $36.00 Percentage of Minuteman Facility users who are Lexington Outcome 39% 33% 39% 33% 34% residents *For the first time,one of the collections in 2006 will be on a Sunday(Sept. 17th).These measurements are based on calendar year versus a fiscal year. **The cost per car for Lexington residents is subject to a number of factors including the total number of Lexington residents that use the Minuteman facility annually. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-35 Subprogram: Environmental Services Element: 3410 Refuse Collection Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: This program supports the curbside collection of non-recyclable residential solid waste and the separate collections of large appliances and yard waste. Weekly curbside collection of solid waste was established in July 1980 with collection routes arranged roughly by voting precinct. The Town contracts by competitive bid for this service. The Superintendent of Environmental Services oversees the refuse collection program and the contractor's day-to-day operations. HIGHLIGHTS: • In FY2005,residents generated 9,361 tons of solid waste,a slight decrease of 1/2 percent from the previous year. • For the fourth consecutive year,Lexington did not exceed its guaranteed annual tonnage(GAT)and successfully brokered 2,036 tons of disposal capacity to various outlets. This produced nearly$170,000 to underwrite a portion of the cost of funding waste management services. Starting in late September 2005,the Town no longer had to guarantee annual tonnage for waste disposal. • In FY05 a dozen curbside yard waste collections delivered more than 1,400 tons of yard waste to the Hartwell Avenue Compost facility saving the Town thousands of dollars in disposal costs and providing a valuable resource that is made into a finished product that is used in municipal parks projects and is marketable to private contractors. • In July 2005,Waste Management,Inc.began the fifth year of an amended contract for$764,712 for solid waste collection,which included appliance pick up and a dozen curbside yard waste collections. • As part of the effort to divert hazardous materials from the waste stream,the fluorescent(mercury)bulb recovery program developed by the DPW for all public schools and municipal buildings has collected and recycled nearly 3 miles of these bulbs since the program was implemented in July 2003. • In FY05 the Superintendent of Environmental Services continued to promote the reuse of building materials such as kitchen cabinets,bathroom fixtures and other building materials on nearly 50 demolition projects in Lexington resulting in the diversion of several tons of demolition debris that are traditionally disposed in landfills. BUDGET ISSUES: • The FY2007 cost of the contract with Waste Management,Inc. is$804,480,which includes 12 curbside yard waste collections and weekly appliance pickup by appointment. • The$72,000 curbside yard waste pick up program for FY2007 will be on the June override. Should the override fail, there will be no curbside yard waste collections and residents would have to hire a contractor or dispose of their yard waste by bringing it directly to the Hartwell Avenue Compost Facility. • The current refuse collection contract with Waste Management Inc. ends June 30,2007.In order to be prepared for the likelihood of the Town issuing a Request for Proposal for curbside collection services the DPW applied for and received a technical assistance grant from the Department of Environmental Protection in 2005. The goal of the project is to develop an RFP that would allow the Town to consider new alternatives for its collection program and generate competitive bids.The grant is expected to be completed by the summer of 2006. • Trash generation rates continue to climb nationally.For the Town to neutralize or even reduce its volume of solid waste and increase recycling,it will need to enforce the States' waste bans,employ new efficient collection equipment, expand recycling education efforts,further promote source reduction,increase recycling access and advance the purchase of recycled-content products to stimulate the recycling markets. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ - $ - $ - $ - $ - Expenses $ 7271408 $ 7641712 $ 8041480 $ 7681480 $ 7681480 Town Funded Expenses $ 727,408 $ 7649712 $ 8049480 $ 7689480 $ 7689480 General Fund $ 7271408 $ 7641712 $ 8041480 $ 7681480 $ 7681480 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 727,408 $ 7649712 $ 8049480 $ 7689480 $ 7689480 V-3 7 Subprogram: Environmental Services Element: 3420 Recycling Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Superintendent of Environmental Services oversees the Town's recycling programs that include curbside collection of recyclable products,management of yard waste operations at the Hartwell Avenue Compost Facility and the Minuteman Hazardous Product Regional facility,the special drop-off collections for household hazardous products,corrugated cardboard,televisions,computers and other electronics(CRTs).The Town contracts by competitive bid for the collecting,transporting and marketing of recyclable solid waste. Lexington was the first community to sponsor an annual one-day Hazardous Waste Collection Day in 1982,and since May 1998,is the site of the first regional Hazardous Products Collection Facility in the state.Lexington and 7 other communities jointly operate the facility that offers 8 drop-off collection events annually.It is a cooperative effort by the Boards of Health,Public Works,and volunteers. As part of the highly successful mandatory weekly curbside recycling program,special bins are provided for commingled and mixed paper recyclable products.A decade ago Lexington achieved a municipal recycling rate of 37%based on data reported by towns and calculated by the Department of Environmental Protection(DEP).As of 2003,which is the most recent year published,DEP reported that Lexington achieved a recycling rate of 60%. Leaves,grass clippings,and other yard waste can be dropped off at the Hartwell Avenue Compost Facility,free to residents and for a fee to contractors.A full-time employee is responsible for monitoring yard waste drop-off,turning yard waste and chipping brush. In 2004 the DPW Revolving Account was expanded to support the expense of operating the Compost Facility.Revenue from yard waste permits and punch cards as well as for the sale of compost products is deposited in the DPW Revolving account.Home composting bins are also available.Christmas trees are collected curbside for one week or may be dropped off at the DPW Facility for recycling into wood chips. Curbside yard waste and Christmas tree collections are part of the Refuse Collection contract. HIGHLIGHTS: • In FY2005 residents recycled 5,444 tons of glass,metal,plastics,mixed paper and cardboard.These recyclables were delivered to the FCR recycling facility in Charlestown where they were sorted,baled and later manufactured into recycled content products. • There were 8 collection events in 2005 at the Minuteman Hazardous Products Facility(MHP).Lexington residents represented 950, or nearly 33%,of the 2,885 total participants.Nearly 90 tons of hazardous materials were collected including the following: automobile batteries,fluorescent bulbs and other mercury-containing items,propane tanks,waste oil,antifreeze and other automotive products,and several thousand pounds of paint products.Clean Harbors completed the first year of a 3-year collection contract.In 2005 collection costs for household hazardous products decreased slightly due to the enforcement of its no latex(water- based)paint policy. • The Town continued the collection of CRTs at 3 drop-off events in FY2005.Nearly 1,500 households and several municipal departments disposed of more than 150,000 pounds of computer monitors,televisions and other electronic devices.Three CRT special collections are planned in FY06 and DPW staff are exploring alternative collection options for the future. • Significant recycling activities completed by the superintendent in 2005 were to 1)market a variety of compost products resulting in the sale of nearly$112,000 of materials deposited into the Town's compost product revolving account;2)oversee first year of the Arlington yard waste agreement;3)expand spring and fall weekday and weekend hour of operation at the compost facility;4) coordinate collection of printer/copier inkj et cartridges at special CRT drop-off collections;5)expand collection of cardboard at the High School,Harrington school and at the DPW;6)coordinate the curbside collection of paper and commingled containers at 2 pilot sites for non-profit institutions;7)apply for and receive a$2,606 DEP grant for consumer education materials and curbside recycling stickers; and 8)provide outreach activities that included distribution of public recycling event boxes,educational demonstrations,training sessions,clean-out projects and multi-family recycling. • Residents and private contractors delivered approximately 14,000 tons of yard waste during 2005 to the compost facility.Residents purchased 59 home composting bins during FY05. • In FY05 yard waste permit fees and punch cards for contractors generated$70,747 in revenue deposited into the General Fund. BUDGET ISSUES: • The FY2007 cost of the final year of the refuse collection contract is$744,720. • The$25,000 for funding the FY07 CRT collection program will be on the June override. Should the override fail,residents will need to hire a private company to dispose of their CRTs. • This budget includes$181,423 of directed funding from the DPW Revolving Fund,representing the compensation for the superintendent and heavy equipment operator and expense for operating the Compost Facility. FY2005 FY2006 FY 2007 Dept FY 2007 FY 2007 Element Totals Expended Restated Request Recommended Appropriated Compensation $ 63,443 $ 130,660 $ 135,559 $ 132,334 $ 132,334 Expenses $ 751,760 $ 891,731 $ 924,475 $ 924,475 $ 927,402 Town Funded Expenses $ 8159203 $ 190229391 $ 190609034 $ 190569809 $ 190599736 General Fund $ 831,311 $ 859,722 $ 894,406 $ 891,181 $ 894,108 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ 162,669 $ 165,628 $ 165,628 $ 165,628 Appropriated Resources $ 8319311 $ 190229391 $ 190609034 $ 190569809 $ 190599736 V-3 8 Subprogram: Environmental Services Element: 3430 Refuse Disposal Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: As a member of the North East Solid Waste Committee,Lexington saw the completion of the 20-year contract with the Wheelabrator North Andover,Inc.waste-to-energy(WTE)facility in September 2005.Lexington has entered into a five- year contract for disposal of its solid waste with at the same facility. This contract will end in 2010. The Town no longer is obligated to deliver guaranteed annual tonnage(GAT)but has estimated its annual tonnage at 9,500. The WTE incinerator charges a tipping fee per ton for every ton the Town delivers. Through the recycling and conservation efforts of residents,the Town continues to save a considerable amount of money in reduced tipping fees while contributing to the conservation of natural resources and the preservation of the environment. HIGHLIGHTS: • In FY2005,the Town was responsible for delivering 11,396 tons of refuse under the Guaranteed Annual Tonnage clause of the NESWC agreement. The Town actually delivered 9,361 tons from Lexington residents. • The Town brokered the 2,036 tons of unused capacity at a rate of$90 per ton to NESWC and other communities in FY2005. • For FY2005,the cost of disposal(tipping fee)in the MRI incinerator was$142.50 per ton. BUDGET ISSUES: • The FY2007 tipping fee is$68.00 per ton. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Expenses 4841904 6421000 6461000 6461000 6461000 Town Funded Expenses $4849904 $6429000 $6469000 $6469000 $6469000 General Fund $8231997 $6421000 $6461000 $6461000 $6461000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $8239997 $6429000 $6469000 $6469000 $6469000 V-3 9 Subprogram 3500: Building Maintenance This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Building Maintenance Division of the Department of Public Works. It includes: 3500 Building Maintenance V-41 • Summary • Performance Measures 3510 Building Maintenance V-45 FY 2007 Appropriated Budget&Financing Plan V-41 June 5,2006(rev.November 29, 2006) Program: Community Services Subprogram: 3500 Building Maintenance Town of Lexington FY 2007 Program Budget Costs for utilities, cleaning and maintenance of the following Town-owned buildings and properties are funded through this program: Town Office Building, Cary Memorial Hall,Police Station,Visitors' Center,Public Works facility, Animal Shelter, Westview Cemetery building, Cary Library and the Senior Center. The Building Maintenance Division is responsible for contracted& in-house custodial services,preventive maintenance and repairs and renovations to these properties. The Superintendent monitors utility use and expenses, and oversees the work of repair and maintenance contractors. This Division also performs maintenance and/or repairs at the Fire Stations, Center Pools and Recreation facilities when necessary. Authorized/Appropriated Staffing Element 3510:Building Maintenance FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Superintendent 1 1 1 1 1 Foreman 1 1 1 1 1 Technician 1 1 1 1 1 Custodian 6.4 6.4 5.4 5.4 5.4 Budget Recommendations: The Department of Public Works-Building Maintenance Division FY2007 budget reflects a$222,23 0 or 26.5 percent increase over FY2006. Budget Recommendations Approved in FY 2007: This is a level-service budget except for: 1)A Building Superintendent/Energy Manager be funded at a cost of$55,895 plus benefits; and 2) an additional $25,000 be budgeted for preventive building maintenance/building envelope renewal(bringing the total to $75,000). These recommendations are consistent with the goals established by the Board of Selectmen and the preliminary recommendations of the Financial Policy Committee. This budget also includes a$101,287 increase related to utility costs and contractual salary increases. Two programs/services were placed at-risk and approved via an operating override: 1) $33,300 plus benefits for filling the Building Superintendent/Energy Manager on January 1, 2007 instead of at the beginning of the Fiscal Year . This will further impact the oversight of facility maintenance and energy management. 2) $25,000 for building maintenance services/repairs (which would bring the total to $100,000). This amount will be used for building maintenance, an area grossly underfunded in the past. The current value of buildings is $36,360,000 with only $75,000 funded for annual maintenance. This will allow the Town to better maintain its buildings. Budget Requests Not Recommended by the Town Manager: No other requests presented. FY 2007 Appropriated Budget&Financing Plan V-42 June 5,2006(rev.November 29, 2006) Program: Community Services Subprogram: 3500 Building Maintenance Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated I Dept.Re uest Recommended Appropriated Compensation $ 3201129 $ 2631749 $ 2621716 $ 3461389 $ 3461389 Expenses $ 464,703 $ 574,968 $ 574,968 $ 714,558 $ 714,558 [Total $ 7849832 $ 838,717 $ 837,684 $ 1,060,947 $ 190609947 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 6051769 $ 7761218 $ 7751185 $ 9981448 $ 110001480 Enterprise Funds(Indirects)* $ 621499 $ 621499 $ 621499 $ 621499 $ 601467 Directed Funding $ - $ - $ - $ - $ - Total $ 6689268 $ 8389717 $ 8379684 $ 190609947 $ 190609947 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 3510 Public Building Maintenance $ 7841832 $ 8381717 $ 8371684 $ 110601947 $ 110601947 Total $ 7849832 $ 8389717 $ 8379684 $ 190609947 $ 190609947 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages&Salaries $ 280,425 $ 23%180 $ 237,533 $ 321,206 $ 321,206 Overtime $ 3%704 $ 24,569 $ 25,183 $ 25,183 $ 25,183 sub-Total $ 320,129 $ 263,749 $ 262,7161 $ 346,389 1 $ 346,389 Expenses Contractual Services $ 188,891 $ 27700 $ 27700 $ 32700 $ 32700 Utilities $ 232,366 $ 227,360 $ 227,360 $ 316,950 $ 316,950 Supplies and Materials $ 43,446 $ 6508 $ 6508 $ 6508 $ 6508 Equipment $ - $ 500 $ 500 $ 500 $ 500 sub-Total $ 464,703 $ -574,968 $ -574,968 $ 714,558 $ 714,558 Total $ 7849832 $ 8389717 $ 8379684 $ 190609947 $ 1,060,947 *Revised November 29,2006 via a vote of Town Meeting to lower Enterprise Fund indirects. FY 2007 Appropriated Budget&Financing Plan V-43 June 5,2006(rev.November 29, 2006) 3500 Building Maintenance Division - Mission Statement, Goals& Objectives, Performance Measures MISSION STATEMENT: The Building Maintenance Division is dedicated to proactively maintain safe,clean,healthy and energy-efficient municipal facilities for the public and Town employees while respecting the historic integrity of the Town of Lexington. Continually review work process and quality standards to maintain buildings and infrastructure at a COAL.. high level of customer satisfaction. OBJECTIVES ► Develop a comprehensive work order system. QD ► Continue to improve the quality and efficiency of custodial services to internal and external customers. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Total number of production hours Workload 111300 111300 91300 121006 131616 Number of routine requests received Workload 750 750 750 825 825 Average time to complete a routine request Efficiency 2-3 days 2-3 days 3-5 days 5-7 days 3-5 days Percentage of time spent on: Outcome Custodial 70% 70% 75% 75% 75% Preventative Maintenance 20% 15% 15% 10% 10% Repairs 5% 10% 5% 10% 10% Special Requests 5% 5% 5% 5% 5% Percentage of routine requests completed in 2- Outcome 75% 75% 60% 45% 45% 3 days GOAL: Develop a system to manage energy consumption to maximize energy. OBJECTIVE ► Monitor all Town buildings for energy consumption based on a utility category/type to formulate a 3 year moving average. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-44 Subprogram: Building Maintenance Element: 3510 Building Maintenance Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Building Maintenance Division provides custodial services,preventive maintenance,repairs and renovations of Town buildings,including the Town Office Building,Cary Memorial Hall,the Police Station,Visitors'Center,Public Works Operations Facility, Senior Center,Animal Shelter and the Westview Cemetery building. This amounts to over 200,000 square feet of floor space. This division also maintains the newly renovated Cary Library,which opened in April 2004 with an additional 22,000 square feet and performs maintenance and/or repairs at the Fire Stations,Center Pools and Recreation Facilities when necessary. The current value of the municipal buildings is$36,360,000. This budget includes all utility costs,routine maintenance and emergency repair contracts for all mechanical and office equipment,repair or replacement of office furniture and one-time infrastructure repairs. The superintendent addresses all building maintenance needs,monitors utility use and expense,oversees the work of contractors on projects or repairs requiring technical and/or professional assistance,and supervises Public Works employees who perform winter carpentry or renovations projects. Custodians sweep,mop,clean floors and carpeting,dust and clean surfaces,clean restrooms,collect and dispose of refuse,and perform other tasks as requested. Staff members prepare Town buildings for public meetings, arrange chairs and tables,and provide audiovisual equipment and set up. They maintain the exterior walkways including leaf pick up, snow removal and sanding. HIGHLIGHTS: • Staff oversaw the installation of a new emergency generator for the Police Station. • Supervised gutter,downspout and concrete repairs at Cary Hall and the Town Office Building. • Staff repaired or oversaw replacement of plumbing fixtures and boiler pumps and motors. • With the restoration of Cary Hall, staff saw increased requests for coverage,set up and cleanup for rentals and performances. This was in addition to assisting with approximately 200 public and committee meetings in all of the buildings. • Since July 1,2005,a cleaning service has been used for Cary Library,the Senior Center and Town Office Building, which has freed up staff to concentrate on preventative maintenance. BUDGET ISSUES: • Funding for half of the Building Maintenance Superintendent/Energy Manager position will be on the June override. If the override passes,the vacant position will be funded starting July 1,2006. If the override fails however,funding for the position will not begin until January 2007. • The expense line of this budget was increased by$25,000 to$75,000 showing a commitment to more adequately fund the maintenance,repairs and general upkeep of the Town-owned buildings on an ongoing basis. This maintenance program has been routinely under funded. An additional$25,000 for building maintenance will be on the June override. • This budget also includes$8,000 to reinstate the payment of the Visitors' Center electric and gas utility usage. The Chamber of Commerce took over payment of these expenses with the FY2004 budget cutbacks but had a difficult time affording these utility payments. • The additional funding in Expenses is for increased utility costs. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 3201129 $ 2631749 $ 2621716 $ 3461389 $ 3461389 Expenses $ 4641704 $ 5741968 $ 5741968 $ 7141558 $ 7141558 _. Town Funded Expenses $ 784,833 $ 8389717 $ 8379684 $ 190609947 $ 190609947 General Fund $ 6051770 $ 7761219 $ 7751186 $ 9981449 $ 110001480 Enterprise Funds $ 621498 $ 621498 $ 621498 $ 621498 $ 601467 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 668,268 $ 8389717 $ 8379684 $ 190609947 $ 190609947 V-45 Subprogram 3600: Transportation This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Transportation Division of the Department of Public Works. It includes: 3600 Transportation V-47 • Summary • Performance Measures 3610 Lexpress V-51 3620 Parking Operations V-52 FY 2007 Appropriated Budget&Financing Plan V-47 June 5,2006 Program: Community Services Subprogram: 3600 Transportation Town of Lexington FY 2007 Program Budget The Transportation Services Office oversees contracts and manages day-to-day operations for the Town's public transportation services, specifically the fixed-route mini-bus system LEXPRESS, and parking operations. It also provides transportation information and schedules to the public. It works closely with the Transportation Advisory Committee,which recommends transportation policies to the Board of Selectmen,the Planning Board and the Town Manager. Authorized/Appropriated Staffing Element 3610:Lexpress FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Trans ortation Coordinator 1 0 1 1 1 Clerk 0.8 0.6 0.6 0.6 0.6 Element 3620:Parking Operations FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Parking Attendenat Supervisor 0.5 0.5 0.5 0.5 0.5 Parking Attendant 2.2 2.2 2.2 2.2 2.2 Budget Recommendations: The Department of Public Works-Transportation Services Office FY2007 budget reflects a$14,700 a 2.61 percent increase over FY2006. Parking operations, have been transferred to this budget from Line-Item 3140 in the DPW Administration budget. Budget Recommendations Approved in FY 2007: This is a level-service budget. It includes a$7,63 8 or 1.72 percent increase for the LEXPRESS contract. One program/service was placed at-risk and approved via an operating override, $50,000 for the LEXPRESS service. This would have reduced service hours by two per day or 10 hours per week. Budget Requests Not Recommended by the Town Manager: No requests presented. FY 2007 Appropriated Budget&Financing Plan V-48 June 5,2006 Program: Community Services Subprogram: 3600 Transportation Town of Lexington FY 2007 Program Budget Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated I Dept.Re uest Recommended Appropriated Compensation $ 1071496 $ 1181243 $ 1251305 $ 1251305 $ 1251305 Expenses $ 2461636 $ 4441544 $ 4521079 1 $ 4521182 1 $ 4521182 [Total $ 3549132 $ 562,787 $ 577,384 $ 5779487 $ 5779487 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Le $ 3561747 $ 3811604 $ 2971882 $ 2971882 $ 2971882 Enterprise Funds(Indirects) $ - $ - $ - $ - $ - Directed Funding $ - $ 1811183 $ 2791502 $ 2791605 $ 2791605 Parkin Fund $ - $ - $ 761502 $ 761605 $ 761605 Charges for Service $ - $ 601000 $ 701000 $ 701000 $ 701000 Licenses&Permits $ - $ - $ - $ - $ - MBTA Grant $ - $ 801000 $ 801000 $ 801000 $ 801000 TDM Allocation $ - $ 181000 $ 53,000 $ 531000 $ 531000 Other Available Funds $ - $ 231183 $ - $ - $ - Total $ 3569747 $ 5629787 $ 5779384 $ 5779487 $ 5779487 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 3610 LEXPRESS $ 2901919 $ 4911646 $ 5001882 $ 5001882 $ 5001882 Total 3620 Parking Operations $ 631213 $ 711141 $ 761502 $ 761605 $ 761605 Total $ 3549132 $ 5629787 $ 5779384 $ 5779487 $ 5779487 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages&Salaries 1 $ 107,4961 $ 118,243 1 $ 125,305 1 $ 125,305 1 $ 125,305 sub-Total 1 $ 107,4961 $ 118,243 1 $ 125,305 1 $ 125,305 1 $ 125,305 Expenses Contractual Services $ 241,984 $ 437451 $ 444,986 $ 444,986 $ 444,986 Utilities $ 865 $ 4447 $ 4447 $ 4,550 $ 4,550 Supplies and Materials $ 3,787 $ 2,646 $ 2,646 $ 2,646 $ 2,646 Equipment sub-Total 1 $ 246,6361 $ 444,544 1 $ 452,079 1 $ 452,182 1 $ 452,182 Total 1 $ 354,132 $ 562,787 $ 577,384 1 $ 5779487 1 $ 577,487 FY 2007 Appropriated Budget&Financing Plan V-49 June 5,2006 3600 Transportation - Mission Statement, Goals& Objectives, Performance Measures MISSION STATEMENT: The Transportation Services Office,working with other town departments and committees, seeks to provide viable, cost-effective,multi-modal transportation services to local businesses and neighborhoods. Services emphasize the needs of seniors, students and persons with special needs. GOAL:Increase LEPRESS ridership. OBJECTIVES ► Expand community awareness of LEXPRESS. ► Market service through monthly newspaper articles,transit guides, schools and senior center. Performance Measure Type of Measure FY2003 *FY2004 FY2005 FY2006 FY2007 Annual ridership Workload 861000 251500 501000 601000 701000 Number of passes sold Workload 240 150 200 225 250 Percent increase in ridership Outcome 10% -70% 96% 20% 17% *Reduction from 6 to 4 routes and 12 months to 10 months ► Increase alternatives to single occupancy vehicles. GOAL:Increase Awareness of Transportation Options OBJECTIVES ► Promote regional public transit ► Publicize transportation alternatives Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Transportation Inquiries Workload 51000 51200 Percent increase in transportation inquiries Outcome 4% ► Improve public transportation and"on-call"taxi. <0 ► Provide incentives for non-driving alternatives to school. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-50 Subprogram: Transportation Element: 3610 LEXPRESS Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Through a competitive bidding process,the Town contracts with a private carrier for service on the mini-bus system. The wheelchair lift-equipped LEXPRESS vehicles connect Lexington neighborhoods with the Senior Center,senior housing, libraries, schools,recreation centers, shopping areas and MBTA stops. LEXPRESS also connects with Burlington B-Line and Lowell Regional Transit.Fares for LEXPRESS rides are$1.50 for General(age 6 to 64), $.75 for Senior Citizens and individuals with special needs,and$.25 for Children under six.LEXPRESS passes are available at the Transportation Services Office in Town Hall.Books of tickets are sold at Town Hall,Michelson's Shoes,and the Lexington High School office.Buses operate Monday through Friday 6:45am to 6:25pm.No service Saturdays, Sundays,or legal holidays. HIGHLIGHTS: • FY2006 marked the resumption of a six route,Monday-Friday service. Service was reduced following the failed FY2004 override including the loss of Saturday service. • Marketing efforts to promote LEXPRESS resulted in increased ridership,which in turn increased fare revenues,and contributed to reduce the reliance on tax levy funds. • Ridership in FY2006 is up 20%when compared to the same months in FY05 (Sept.2005 through Feb.2006). • LEXPRESS passengers in FY2005 represented 59%students,24%adults, 15%seniors,and 2%children under six. BUDGET ISSUES: • New Transportation Demand Management agreements in 2005 directing funding to LEXPRESS continues to help offset the tax levy appropriation. • Of the$500,882 FY2007 Budget Request,$297,882 comes from the tax levy. Additional sources of LEXPRESS funding include an MBTA subsidy of$80,000,estimated fare revenue of$70,000,and Transportation Demand Management funds of$53,000. • $50,000 of the LEXPRESS budget has been identified as at risk and will be on the override. Given the success in restoring full service Monday—Friday and a positive response by the community,as measured by increased ridership, LEXPRESS is again in jeopardy of having to reduce service resulting in an expected corresponding drop in ridership. • M&L Transit Systems,Inc.holds the contract for service and FY 2007 is the final year of a five-year contract. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 651230 $ 711119 $ 721820 $ 721820 $ 721820 Expenses $ 2251689 $ 4201527 $ 4281062 $ 4281062 $ 4281062 Town Funded Expenses $ 290,919 $ 4919646 $ 5009882 $ 5009882 $ 5009882 General Fund $ 2911028 $ 4071567 $ 2971882 $ 2971882 $ 2971882 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ 1811183 $ 2031000 $ 2031000 $ 2031000 _. Appropriated Resources $ 291,028 $ 5889750 $ 5009882 $ 5009882 $ 5009882 V-51 Subprogram: Transportation Element: 3620 Parking Operations Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Town maintains and operates an attended parking lot near Depot Square with a parking capacity for 300 cars and stacking capacity for 60 additional cars. There is an all-day parking program and approximately 500 parking meters in the Center Business District.Revenue from parking operations goes into the Parking Meter Fund.Maintaining a viable mix of long-term and short-term parking in the Center Business District is an ongoing objective of the Town.Any changes in the program are developed with input from other Town staff,civic,and community groups,and are subject to approval by the Board of Selectmen. The Town sells all-day parking permits for Center employees: 120 permits at the attended lot,68 permits at the Church of Our Redeemer and 26 permits at the Town Hall Complex parking lot. The Town leases the spaces at the Church of Our Redeemer. The Department of Public Works maintains,sweeps and plows all of these areas. The Transportation Services Office oversees the attended lot near Depot Square,Town Hall Complex parking lot and all-day permit parking program. HIGHLIGHTS: • FY2005 parking receipts included$200,927 from parking meters, $125,929 from the attended lot and$50,360 from all- day permit sales,yielding total combined parking revenue of$377,216(revenue generated from parking fines is not included). • Combined parking receipts increased 18%compared to the previous fiscal year. In FY2004,all parking meters were refitted to accept quarters only and all-day,annual parking permits were raised by$25 per permit.Meter enforcement was extended from 6 to 8pm. • All-day parking permits were reinstated in the Town Hall Complex parking lot following the relocation of the library from Cary Memorial Hall to its restored permanent site. • Town Hall Complex parking lot increased parking spaces available to the public. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 421266 $ 471124 $ 521485 $ 521485 $ 521485 Expenses $ 201947 $ 241017 $ 241017 $ 241120 $ 241120 _. Town Funded Expenses $ 639213 $ 719141 $ 769502 $ 769605 $ 769605 General Fund $ - $ - $ - $ - $ - Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ 651719 $ 711141 $ 761502 $ 761605 $ 761605 Appropriated Resources $ 659719 $ 719141 $ 769502 $ 769605 $ 769605 V-52 Subprogram 3700: Water Enterprise This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Water Enterprise Division of the Department of Public Works. It includes: 3700 Water Enterprise V-53 • Summary • Performance Measures 3710 Water Operating Expenses V-57 3720 Water Regional Charges (MWRA) V-58 FY 2007 Appropriated Budget&Financing Plan V-53 June 5,2006(rev.November 29, 2006) Program: Community Services Subprogram: 3700 Water Enterprise Town of Lexington FY 2007 Program Budget The Water Division maintains and repairs the water system comprised of 154 miles of pipe, 1500 fire hydrants, and two water towers used to store 3.24 million gallons. The Superintendent of Water and Sewer oversees the provision of quality water and sewer service and repair of water and sewer equipment. Water Division staff read approximately 12,000 water meters twice a year, and test the water weekly from nine designated spots for coliform bacteria, in compliance with the Safe Water Drinking Act. The system has been operated as an enterprise fund since 1988,which means that fees charged to customers are calculated to cover all operating and capital expenses. These expenses include the purchase of water from the Massachusetts Water Resources Authority (MWRA) and the operating expenses of the Water Division. For FY2007,the Board of Selectmen has voted to reduce the payment-in-lieu-of-taxes payment made by the Water Enterprise Fund to the General Fund by $125,000 or 25 percent. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Superintendent of Water&Sewer 0.5 0.5 0.5 0.5 0.5 Crew Chief 2 2 2 2 2 Grader-Shovel Operator 1 1 1 Cross Connector Inspector 1 1 1 2 2 Heavy Equipment Operator 2 2 2 3 3 Laborer-Truck Driver 3 3 2 Meter Reader/Laborer 2 2 2 2 2 Total FTE I I I I I Budget Recommendations: The Department of Public Works-Water Division(enterprise fund)FY2007 budget recommendation is a $350,840 or 6.52 percent increase over FY2006. The costs of all water division operations are covered though water fees. Budget Recommendations Approved in FY 2007: This is a level service budget. The budget increase is primarily related to the anticipated increase in the MWRA water assessment and contractual salary increases. The replacement of the Water/Sewer Superintendent's vehicle is recommended at$28,000. Budget Requests Not Recommended by the Town Manager: No requests presented. FY 2007 Appropriated Budget&Financing Plan V-54 June 5,2006(rev.November 29, 2006) Program: Community Services Subprogram: 3700 Water Enterprise Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept. Request Recommended Appropriated Compensation $ 527,379 $ 561,461 $ 547,078 $ 580,799 $ 580,799 Expenses $ 4,815,860 $ 4,816,521 $ 5,253,596 $ 5,457,336 $ 5,148,023 Total $ 593439239 $ 593779982 $ 598009674 $ 690389135 $ 597289822 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept. Request Recommended Appropriated Tax Le $ - $ - $ - $ - $ - Enterprise Funds(Indirects) $ 5,343,239 $ 5,377,982 $ 500,674 $ 6,038,135 $ 5,728,822 Directed Funding $ - $ - $ - $ - $ - Total $ 593439239 $ 593779982 $ 598009674 $ 690389135 $ 597289822 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept. Request Recommended Appropriated Total 3710 Water Operating $ 2,039,900 $ 102,477 $ 1,458,844 $ 1,696,305 $ 1,696,305 Total 3720 MWRA Assessment $ 3,303,339 $ 3,775,505 $ 4,341,830 $ 4,341,830 $ 4,032,517 Total $ 593439239 $ 593779982 $ 598009674 $ 690389135 $ 597289822 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages&Salaries $ 424,775 $ 446,385 $ 429,125 $ 462,846 $ 462,846 Overtime $ 10204 $ 115,076 $ 117,953 $ 117,953 $ 117,953 sub-Total $ 527,379 $ 561,461 $ 547,078 $ 580,799 $ 580,799 Expenses Contractual Services $ 700,812 $ 644,493 $ 519,493 $ 519,493 $ 519,493 Utilities $ 4,744 $ 4,550 $ 4,550 $ 5,915 $ 5,915 Supplies and Materials $ 82,567 $ 87,571 $ 87,571 $ 87,571 $ 87,571 Equipment $ - $ 75,856 $ 75,856 $ 103,856 $ 103,856 Depreciation $ 486,915 - Long-Term Debt-Principal $ 190,396 $ 185,396 $ 185,396 $ 280,396 $ 280,396 Long-Term Debt-Interest $ 4708 $ 43,150 $ 38,900 $ 118,275 $ 118,275 MWRA Assessment* $ 3,303,339 $ 3,775,505 $ 4,341,830 $ 4,341,830 $ 4,032,517 sub-Total $ 4,815,860 $ 4,816,521 $ 5,253,596 $ 5,457,336 $ 5,148,023 Total $ 593439239 $ 593779982 $ 598009674 $ 690389135 $ 597289822 *Revised MVVRA Assessment as approved by vote of Special Town Meeting,November 29,2006. ** Note: Total anticipated revenues exceed amount shown above by $883,613. This additional amount is raised for the indirect costs of expenses shown in the general fund. FY 2007 Appropriated Budget&Financing Plan V-55 June 5,2006(rev.November 29, 2006) 3700/3800 Water/Sewer Enterprise - Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: The Water/Sewer Division strives to enhance the quality of life in Lexington by providing quality drinking water,by ensuring the proper and safe discharge of our wastewater and by maintaining our commitment to improving the infrastructure. We support other Town departments and serve the needs of our customers in a friendly.respectful and professional manner. . Create a professional development program that will assist employees in reaching their AL, potential and becoming certified drinking water operators. p OBJECTIVES ► Provide the opportunity for employees to attend safety training,education and water operations courses annually. ► Attend confined space entry training biannually. GOAL: Improve public awareness of the activities of the water/Sewer Division. OBJECTIVES ► Submit articles to the local newspaper and cable television. ► Insert informational materials with water bills to better inform our customers. GOAL: Continue to provide quality water and promote conservation and accountability. OBJECTIVE ► Conduct annual water system flushing program consisting of half the Town's total number Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Total number of hydrants Workload 1500 1500 1500 1500 1500 Number of hydrants flushed Workload 750 750 170 750 750 Number of hydrants that are accessible Efficiency 750 750 750 750 750 Percentage of water systems flushed Outcome 60% 0% 61% 50% 100% ► Maintain an inclining rate system that encourages water conservation. GOAL: Continue with implementing preventative maintenance programs to maintain customer service. OBJECTIVE ► Continue with flushing 100%of trouble spots in the sewer system. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of sewer main lines flushed in feet Workload 1381500 1101000 1311240 1501000 1501000 Number of blockages per year Workload 18 16 14 15 15 Percentage of trouble spots flushed Outcome 100% 100% 100% 100% 100% FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-56 Subprogram: Water Enterprise Element: 3710 Water Operating Expenses Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Lexington's water system includes the gates,hydrants,water mains,water service lines to commercial and residential structures,and meters. Calculation of water rates includes an annual depreciation amount based on an estimated useful life of 75 years.Division staff is responsible for repairing curb and water control boxes,installing water meters,taking water samples,performing hydrant maintenance,maintaining and updating water gate location records,responding to all service calls,and investigating water bill complaints. The Water Division has a three-block inclining rate structure to encourage water conservation.As a customer uses more water,the water rate increases. Customers are billed twice per year based on water consumption from which a sewer charge is determined. Water Division staff continue to give high priority to the leak detection program by investigating reported water leaks and repairing them as soon as possible. A leak detection inspection of the entire water system was conducted in 2004 with encouraging results. Only 16 leaks were detected and repaired,which is 1 leak per 9.6 miles of water main,high above what is generally expected of 1 leak per 1 mile of main.Another leak detection inspection will be conducted in the spring of 2006. The Division also displays water conservation materials during Discovery Day and again during Water Conservation Week.Pamphlets relating to water conservation are available at the Tax Collector's Office in Town Hall and the Public Works Operations Facility at 201 Bedford Street. HIGHLIGHTS: • In FY05,division staff repaired 12 water main breaks, 15 residential water service leaks and 21 hydrants,painted 185 hydrants,and replaced 8 hydrants. • A separate outdoor water metering system for residential and commercial users has been available since 1995. A total of 2,430 meters have been installed to date where customers are charged for water usage only. • In FY05,the average annual residential water bill for a family of 4 was approximately$317.20 or 87 cents per day. • 750 hydrants were flushed in 2005 and all the"dead ends"were flushed. There are 185 dead ends in Lexington. • Division staff attended training seminars on cross-connection control,MWRA procedures for drinking water sampling, hydrant maintenance and courses relating to the State Certification Exams.Four employees are State Certified Drinking Water Facility Operators;three are a grade 3,and one is a grade 1. Three employees are State Certified Backflow Testers and four are Cross Connection Surveyors. The superintendent is a State Certified grade 4 • A decision to install the new automatic water meters in-house has saved the ratepayers approximately$86,595, accounting for inflation,between April 1998 and December 2004. 7,500 meters were installed during that period. • A low-income discount is available for qualified customers. BUDGET ISSUES: • The salary of the Superintendent is paid one-half each from the Water and the Sewer Operating budgets. • A$500,000 Payment-In-Lieu-of Taxes(PILOT)has been reduced by$125,000 in the first year of a complete phase out.This was one of the items recommended by the ad-hoc committee which met throughout 2005. • An additional$28,000 is budgeted for the replacement of the Water/Sewer Superintendent's vehicle. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ - $ 5611461 $ 5471078 $ 5801799 $ 5801799 Expenses $ - $ 110411016 $ 9111766 $ 111151506 $ 111151506 Town Funded Expenses $ - $ 196029477 $ 194589844 $ 196969305 $ 196969305 General Fund $ - $ - $ - $ - $ - Enterprise Funds $ 2,181,920 $ 2,127,827 $ 1,458,844 $ 1,696,305 $ 1,696,305 Directed Funding $ - $ - $ - $ - $ - ----------------------------------- ---- - - -- ---- - - - -- - -------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Appropriated Resources $ 2,181,920 $ 2,127,827 $ 1,458,844 $ 1,696,305 $ 1,696,305 V-57 (rev. 41712006) Subprogram: Water Enterprise Element: 3720 Water Regional Charges Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Lexington,along with 60 other Massachusetts communities,belongs to the Massachusetts Water Resource Authority (MWRA). The MWRA manages the system of reservoirs,aqueducts,and pipes extending from the Quabbin Reservoir eastward to Boston. Lexington purchases approximately two billion gallons of water from the MWRA each year. The Town provides this water to the approximately 99.8%of Lexington residences and businesses who use Town water,as well as to the Town of Bedford,the Veterans' Hospital and Hanscom Air Force Base. The Director of Public Works is the Town's representative on the MWRA Advisory Board,a watchdog group that oversees decisions made by the MWRA to ensure proper management and budget control. The Advisory Board has held its commitment to a cleaner Boston Harbor,and improved water and sewer systems,while fighting for ratepayer equity through increased state and federal involvement. The Advisory Board also functions as a liaison between the communities and the MWRA. The Town continues to work with the other members of the MWRA Advisory Board to review the operational expenses and capital improvement expenses of the MWRA. HIGHLIGHTS: • For FY2006,the MWRA water rate is$1,630 per million gallons. STAFFING: None FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Expenses 317751505 413411830 413411830 410321517 ----------------------------------- -- --- --- --------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Town Funded Expenses $0 $397759505 $493419830 $493419830 $490329517 General Fund $0 $0 $0 $0 $0 Enterprise Funds 315351122 412421146 413411830 413411830 410321517 Directed Funding 0 0 0 0 0 Appropriated Resources $3,535,122 $492429146 $493419830 $493419830 $490329517 V-58 Subprogram 3800: Wastewater Enterprise This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Wastewater(Sewer) Enterprise Division of the Department of Public Works. It includes: 3800 Wastewater Enterprise V-59 • Summary • Performance Measures 3710 Wastewater Operating Expenses V-63 3720 Wastewater Regional Charges (MWRA) V-64 FY 2007 Appropriated Budget&Financing Plan V-59 June 5,2006(rev.November 29, 2006) Program: Community Services Subprogram: 3800 Wastewater (Sewer) Enterprise Town of Lexington FY 2007 Program Budget The Sewer Division maintains the entire sewer system and insures the safe and proper discharge of the Town's wastewater. The sewage system has 34 miles of trunk line sewers, 119 miles of street line sewers and 9,524 sewer services. There are nine sewage-pumping stations within the Town. The main pumping station,the North Lexington Pumping Station, is off Bedford Street near Route 128/95. Sewer rates are calculated to recover all costs associated with the disposal of sewage, operating expenses, indirect costs of the Sewer Division, and depreciation of fixed assets. This system has operated as an enterprise fund since 1988, which means that fees charged to customers are calculated to cover all operating and capital expenses. In FY04, approximately 64% of Sewer Enterprise funds were paid to the Massachusetts Water Resource Authority (MWRA) for sewage disposal. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Superintendent of Water& Sewer 0.5 0.5 0.5 0.5 0.5 Crew Chief 1 1 1 1 1 Foreman Heavy Equipment Operator 2 1 1 2 2 Laborer 1 1 1 Total Budget Recommendations: The Department of Public Works-Sewer Division(enterprise fund)FY2007 budget reflects a$585,689 or 9.35 percent increase over FY2006. The costs of all sewer division operations are covered through sewer fees. Budget Recommendations Approved in FY 2007: This is a level service budget. The budget increase is related primarily to the anticipated increase in the MWRA sewer assessment and contractual salary increases. Budget Requests Not Recommended by the Town Manager: No requests presented. FY 2007 Appropriated Budget&Financing Plan V-60 June 5,2006(rev. November 29, 2006) Program: Community Services Subprogram: 3800 Wastewater (Sewer) Enterprise Town of Lexington FY 2007 Program Budget Budget Summary* Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 2081440 $ 2251389 $ 2281354 $ 2411161 $ 2411161 Expenses $ 614641647 $ 610331949 $ 614981378 $ 616131453 $ 614641448 Total $ 696739087 1 $ 692599338 1 $ 697269732 1 $ 698549614 1 $ 697059609 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ - $ - $ - $ - $ - Enterprise Funds $ 711171680 $ 612591338 $ 617261732 $ 618541614 $ 617051609 User Charges $ 7,111,547 $ 6,254,338 $ 6,721,732 $ 6,849,614 $ 6,70009 Connection Fees Investment Income $ 6,133 $ 500 $ 500 $ 500 $ 500 Directed Funding $ - $ - $ - $ - $ - Total 1 $ 791179680 $ 692599338 $ 697269732 $ 698549614 $ 697059609 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 3 810 Sewer Operating $ 116101516 $ 110021212 $ 9431894 $ 110711776 $ 110711776 Total 3 820 MWRA* $ 510621571 $ 512571126 $ 517821838 $ 517821838 $ 516331833 Total 7$' 6,673,087 $ 6,2599338 $ 697269732 $ 698549614 $ 697059609 Object Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages& Salaries $ 1561478 $ 1751389 $ 1771104 $ 1891911 $ 1891911 Overtime $ 511963 $ 501000 $ 511250 $ 511250 $ 511250 sub-total $ 208,440 $ 225,389 $ 228,354 $ 241,161 $ 241,161 Expenses Contracutal Services $ 3421745 $ 3381739 $ 2861239 $ 2861239 $ 2861239 Utilities $ 961083 $ 1021000 $ 1021000 $ 1321600 $ 1321600 Supplies $ 311838 $ 551133 $ 551133 $ 551133 $ 551133 Small Equipment $ - $ 51000 $ 51000 $ 51000 $ 51000 Depreciation $ 5081697 $ - $ - $ - $ - Long-Term Debt-Principal $ 3751000 $ 2401000 $ 2401000 $ 2831000 $ 2831000 Long-Term Debt-Interest $ 471713 $ 351951 $ 271168 $ 681643 $ 681643 MWRA Assessment* 1 $ 510621571 $ 512571126 1 $ 517821838 $ 517821838 $ 516331833 sub-total $ 6,464,647 $ 6,033,949 $ 6,498,3 78 $ 6,613,453 $ 6,464,448 Total $ 696739087 $ 692599338 $ 697269732 $ 698549614 $ 697059609 *Revised MVVRA Assessment as approved by vote of Special Town Meeting,November 29,2006. "Note: Total anticipated revenues exceed amount shown above by $753,950. This additional amount is raised for the indirect costs of expenses shown in the general fund. FY 2007 Appropriated Budget&Financing Plan V-61 June 5,2006(rev. November 29, 2006) 3700/3800 Water/Sewer Enterprise - Mission Statement, Goals & Objectives, Performance Measures Please see Page V-56 for Performance Measure information for the Wastewater Division. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. V-62 Subprogram: Sewer Enterprise Element: 3810 Sewer Operating Expenses Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Town sewers serve 99%of Town residences. The Sewer Division is responsible for two types of pump stations: submersible stations located at Brigham,Worthen,and Constitution Roads,and tube pumping stations located at Hayden Avenue,Concord Avenue,North Street,Potter Pond,Marshall Road,and Bowman Street. The Town's main pumping station,the North Lexington Pump Station located off Bedford Street near Route 128/I-95,became operational in January 1995. Since 1989,extensive pump and control work has been completed on the seven satellite pump stations built between 1966 and 1968. The installation of a new Hayden Avenue Pump Station was completed in March 1996. Replacement of this station incorporated new pumping technology,enhanced operating efficiency and improved safety standards. Customer sewer rates are determined based on water usage over the same period,although alternative billing methods are being explored. Annual depreciation amounts included in the sewer rates are based on an estimated useful life of 50 years for the pumping stations and 75 years for the sewer mains. HIGHLIGHTS: • The Board of Selectmen adopted a policy in 1995 to allow residential and commercial water users the opportunity to install a separate meter for outdoor watering. This policy allows the participants to reduce their sewer bills. As of FY2005,there have been 2,430 of these meters installed. • In FY2005, 8 residences connected to Town sewer service,some as the result of Title V legislation that restricts conditions under which homeowners may continue subsurface disposal of sanitary sewage. • During FY2005,division staff responded to 14 sewer main blockages,22 residential service blockages,and repaired 18 sewer services and sewer manholes. • During FY2005,division staff used a high-pressure water machine to clean 131,240 feet of sewer mains. • In FY2005,the average annual residential sewer bill was$820.00 for a family of four,approximately$2.26 per day, and as expected,64%of this bill is attributed to the MWRA assessment. • A lifeline or low-income discount for customers was approved by the Board of Selectmen in January 1999 and continues to provide assistance to some residents. BUDGET ISSUES: • One-half of the Superintendent's salary is paid from the Sewer Operating,and one-half from the Water Operating budget. • A$250,000 Payment-In-Lieu-of Taxes(PILOT)was reduced by$62,500 in this budget as the first step toward eliminating the PILOT as recommended by the ad-hoc committee in 2005. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $2081440 $2291976 $2281354 $2411161 $2411161 Expenses 114021076 7761823 7151540 8301615 8301615 Town Funded Expenses $196109516 $190069799 $9439894 $190719776 $190719776 General Fund $0 $0 $0 $0 $0 Enterprise Funds 118511277 115271322 9431894 110711776 110711776 Directed Funding 0 0 0 0 0 Appropriated Resources $1,851,277 $195279322 $9439894 $190719776 $190719776 V-63 Subprogram: Sewer Enterprise Element: 3820 Sewer Regional Charges Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Lexington pays the Massachusetts Water Resource Authority(MWRA)to treat and dispose of the Town's sewage. The Director of the DPW is the Town's representative on the MWRA Advisory Board,a watchdog group that oversees decisions made by the MWRA to ensure proper management and budget control. The Advisory Board has held its commitment to a cleaner Boston Harbor,and environmentally sound wastewater treatment,while fighting for ratepayer equity through increased state and federal involvement. The Advisory Board also functions as a liaison between the communities and the MWRA. The Town continues to work with the other members of the MWRA Advisory Board to review the operational expenses and capital improvement expenses of the MWRA. HIGHLIGHTS: • FYI 996 marked the introduction of the MWRA sewer rate methodology based primarily on wastewater flows and loads,and population. Previous assessments were based on a population and population equivalency methodology. • 37.5%allocated based on each community's share of total system population(per US Census Bureau) • 37.5%allocated based on each community's share of contributing(sewered)system population(reported by each community). • 25%is allocated based on each community's share of maximum month wastewater flow(based on a 3 year average). BUDGET ISSUES: • The MWRA is 64%of the Sewer Enterprise Budget. STAFFING: None FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ - $ - $ - $ - $ - Expenses $ 510621571 $ 512571126 $ 517821838 $ 517821838 $ 516331833 Town Funded Expenses $ 5,062,571 $ 5,257,126 $ 5,782,838 $ 5,782,838 $ 5,633,833 General Fund $ - $ - $ - $ - $ - Enterprise Funds $ 515311976 $ 518081575 $ 517821838 $ 517821838 $ 516331833 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 5,531,976 $ 5,808,575 $ 5,782,838 $ 597829838 $ 596339833 V-64 Section VI : Public Safety Program 4000 Law Enforcement Fire Services Program: 4000 Public Safety Town of Lexington FY 2007 Program Budget The Public Safety program is composed of the Police Department and Fire Department. Together these departments provide a full range of services to ensure 24-hour protection of persons and property in Lexington. Subprograms within FY2005 FY2006 FY 2007 FY 2007 FY 2007 Program 4000 Expended Restated Dept Request Recommended Appropriated 4100 Law Enforcement $412751930 $414761077 $415431492 $416621113 $0 4200 Fire Services $411091548 $412791184 $414761088 $415381763 $0 Total all Subprograms $893859478 $897559261 $990199580 $992009876 $0 FY2005 FY2006 FY 2007 FY 2007 FY 2007 Program 4000 Totals Expended Restated Dept Request Recommended Appropriated Expenditures Compensation $715851100 $718981278 $811361292 $812891765 $0 Expenses 8001378 8561983 8831288 9111111 0 Total 4000 Public Safety $893859478 $897559261 $990199580 $992009876 $0 Appropriated Resources General Fund $810871693 $815681887 $818301574 $910111870 $0 Enterprise Funds 0 0 0 0 0 Directed Funding 1861374 1861374 1891006 1891006 0 Total 4000 Public Safety $892749067 $897559261 $990199580 $992009876 $0 VIM Program 4000 - Public Safety Law Enforcement - Subprogram 4100 P olice Chief Office Manager Department Clerk Account Clerk Captain of Operations Captain of Administration Lieutenants Lieutenant Detective Mechanic Animal Control E Detectives Prosecutor Dispatchers Parking Control School Resources E Officer Narcotics Sergeants Family Services Auxiliary I Patrol Officers Cadets Fire Services - Subprogram 4200 F i re Chief Assistant Fire Chief Administrative Aide Fire Inspector Captain Captain Captain Captain Lieutenants Lieutenants Lieutenants Lieutenants Firefighters Firefighters Firefighters Firefighters FY 2007 Appropriated Budget&Financing Plan VI-2 June 5,2006 Subprogram 4100: Law Enforcement This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Police Department. It includes: 4100 Law Enforcement VI-3 • Summary • Performance Measures 4110 Police Administration VI-11 4120 Patrol and Enforcement VI-12 4130 Parking Meter Maintenance VI-13 4140 Investigation/Prevention VI-14 4150 Combined Dispatch VI-15 4160 Animal Control VI-16 FY 2007 Appropriated Budget&Financing Plan VI-3 June 5,2006 Program: Public Safety Subprogram: 4100 Law Enforcement Town of Lexington FY 2007 Program Budget The Police Department staff provides services to protect the people and property in Lexington. These services include police administration, patrol and enforcement, parking control and meter maintenance, investigation, crime prevention and combined dispatch for the police and fire departments. Authorized/Appropriated Staffing" FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 'Includes dispatch Actual Actual Actual Actual Recommend Police Chief 1 1 1 1 1 Captain of Operations 1 1 1 1 1 Captain of Administration 1 1 1 1 1 Police Lieutenants 4 4 4 4 4 Police Sergeants 6 6 6 6 6 Police Officers 32 24 27 27 27 Cadets (FY03-30 hr. avg.;FY05-19 hr. avg.) 4.29 0 1.63 1.63 1.63 Parking Control Officer 1 1 1 1 1 Lieutenant Detective 1 1 1 1 1 Detectives 2 2 2 2 2 Family Services Officer 1 0 1 1 1 School Resource Officer 3 1 2 2 3 Narcotics Investigator 1 0 1 1 1 Dispatcher 8 7 8 9 9 Office Manager 1 1 1 1 1 Department Clerk 1 1 1 1 1 Department Account Clerk 1 0 0 0 1 Mechanic 1 1 1 1 1 Animal Control Officer AA 0 0 0 0 0.54 FTE Total ' 52 6I 64.17 "Animal Control in Subprogram 7100 Community Development until FY 2007. Budget Recommendations: The Police Department FY2007 budget recommendation request reflects a$186,03 6 or 4.16% increase over FY06. Recommended Budget: 1)It is recommended that an Account Clerk be added at a cost of$28,903 plus benefits. When this position was eliminated in fiscal year 2005,the remaining two administrative personnel tried to absorb the many functions and duties of the clerk. The loss of this position, however,has resulted in an intolerable workload and a loss of customer service. 2)Restoration of the School Resource Officer at the Middle Schools is recommended at a cost of$45,414 plus benefits. This position was eliminated in FY2004. 3) Other increases include: $1,375 increase for postage/bulk mailing notices; $2,000 increase for mileage reimbursement for Officers taking off-site training; and a$4,500 increase for the Town's membership in the Drug Task Force (previously funded through a grant). 4) This budget also includes $105,664 for the purchase of four police cruisers, consistent with prior years. 5)Collective bargaining increases are included for settled contracts with 4 of the 6 bargaining units represented in the Police Department. Increases for Police Officers and Dispatchers are not included because negotiations have not been concluded with these unions. An amount has been set aside in the Municipal Salary Increases account to cover these future settlements. In addition,the voters approved six programs/services via an operating override. 1) $13,000 for patrol coverage. This reduction would have decreased the number of officers on some overnight shifts from four to three, diminishing effectiveness in response to incidents, accidents, disturbances, arrest situations and increasing the risk to officer safety. 2) $21,000 in expenses will impact training and equipment replacement. 3) $26,000 for vehicles, which would have reduced the purchase of one police patrol cruiser, decreasing the reliability of the patrol fleet and increasing repair costs. 3) $20,703 for the Animal Control Officer which would have eliminated FY 2007 Appropriated Budget&Financing Plan VI4 June 5,2006 Program: Public Safety Subprogram: 4100 Law Enforcement Town of Lexington FY 2007 Program Budget this position, impacting the tracking and assessing of animal diseases such as rabies, responding to calls for service involving animals and following up on health code issues such as licensing, dog restraint, barking and biting regulations. 4) $28,903 plus benefits for a Department Account Clerk position eliminated in FY2005. The account clerk position will be responsible for a myriad of administrative functions including but not limited to: customer service and data entry of 10,000 parking tickets, 1000 accident reports and 3,500 citations, state and federal crime reporting forms, public records requests, records management, court case management and scheduling, and the proper coding of 2,000 investigative reports. When this position was eliminated,the remaining two higher skilled administrative personnel tried to absorb the many functions and duties of the clerk. The loss of this position,however, has resulted in an intolerable workload and loss of customer service. 5) $45,414 plus benefits to restore the Middle School Resource Officer. This position was first established in FYI 999 and cut in FY2004. The SRO will split time between the two middle schools while also establishing a liaison with each elementary school. The primary effort emphasizes the problem solving, intervention, investigation and communication with faculty, student and parents. A single SRO at the high school has proven to be a less effective strategy then dedicating a second officer to grades K-8 to help support an environment conducive to learning. 6) $34,518 for the three Police Cadets. The cadets work in a variety of support service functions such as; parking, fleet,traffic control, administrative and customer service. If cadets are eliminated, service effectiveness will diminish because higher skilled employees will be diverted to perform functions that cadets previously handled. Budget Requests Not Recommended by the Town Manager: The following requests have also been made by the Police Chief: 1) $42,000 plus benefits for a Management Analyst; 2) $35,500 for additional police training; 3) $13,999 plus benefits to increase the number of hours from Animal Control Officer from 19 to 35 per week. 4) $43,774 plus benefits for a Traffic Safety Officer; and 5) $52,223 for expanded coverage for the Center Officer and Desk Officer. FY 2007 Appropriated Budget&Financing Plan VI-5 June 5,2006 Program: Public Safety Subprogram: 4100 Law Enforcement Town of Lexington FY 2007 Program Budget Budget Summary Appropriations* FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 *(includes Animal Control) Actual Restated Dept.Request Recommended Appropriated Compensation $ 3,860,529 $ 4,045,487 $ 4,100,852 $ 4,199,124 $ 4,199,124 Expenses $ 415,401 $ 430,590 $ 442,640 $ 462,989 $ 462,989 Total $ 492759930 $ 494769077 1 $ 495439492 $ 496629113 $ 496629113 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 3,673,013 $ 3,82906 $ 3,864,422 $ 3,983,043 $ 3,983,043 Enterprise Funds(Indirects) $ - $ - $ - $ - $ - Directed Funding Fees $ 101,078 $ 85,763 $ 103,591 $ 103,591 $ 103,591 Fines&Forfeitures $ 127,538 $ 103,340 $ 112,042 $ 112,042 $ 112,042 Licenses&Permits $ 2,420 $ 2,850 $ 1,969 $ 1,969 $ 1,969 Grants $ - $ 46,141 $ 50,658 $ 50,658 $ 50,658 State Education Incentive Reimbursement $ 200,939 $ 22104 $ 22104 $ 22104 $ 22104 Parking Meter Fund $ 186,374 $ 186,374 $ 18906 $ 18906 $ 18906 Total $ 492919362 $ 494769077 $ 495439492 $ 496629113 $ 496629113 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 4110 Police Administration $ 852,823 $ 941,495 $ 989,956 $ 1,040,026 $ 1,040,026 Total 4120 Patrol&Enforcement $ 2,420,610 $ 2,503,627 $ 2,509,761 $ 2,522,484 $ 2,522,484 Total 4130 Parking Meter Maintenance $ 54,424 $ 66,223 $ 67,410 $ 67,410 $ 67,410 Total 4140 Investigations&Prevention $ 502,445 $ 477,303 $ 482,914 $ 537,053 $ 537,053 Total 4150 Combined Dispatch $ 433,325 $ 465,552 $ 470,705 $ 471,437 $ 471,437 Total 4160 Animal Control $ 12,303 $ 21,877 $ 22,746 $ 23,703 $ 23,703 Total 4100 Police $ 492759930 $ 494769077 $ 495439492 $ 496629113 $ 49662,113 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Regular Wages $ 3,339,827 $ 3,631,292 $ 3,677,252 $ 3,769,929 $ 3,769,929 Overtime $ 520,702 $ 414,195 $ 42300 $ 429,195 $ 429,195 sub-Total $ 3,860,529 $ 4,045,487 $ 4,100,852 $ 4,199,124 $ 41199,124 Expenses Contractual Services $ 73,718 $ 75,933 $ 7508 $ 7508 $ 7508 Utilities $ 35,785 $ 43,772 $ 43,772 $ 45,460 $ 45,460 Supplies and Materials $ 203,944 $ 205,221 $ 217,596 $ 236,257f_$_ 236,257 Equipment $ 10 1,954 $ 105,664 $ 105,664 $ 105,664 $ 10504 sub-Total $ 415,401 $ 430,590 $ 442,640 $ 462,989 $ 462,989 Total 4100 Police $ 492759930 $ 494769077 $ 495439492 $ 496629113 $ 496629113 FY 2007 Appropriated Budget&Financing Plan VI-6 June 5,2006 4100 Law Enforcement- Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: The Lexington Police Department is committed to providing quality service,working in partnership with the community to solve problems and promote values,which enhance the quality of life in Lexington. PATROL&ENFORCEMENT To provide conscientious and competent officers to intervene in emergencies,promote traffic safety, GOAL, suppress crime,reduce fear,deliver service and enhance the public health and quality of life by working together with the community through prevention,problem solving and enforcement initiatives. OBJECTIVES ► To reduce criminal activity through prevention,problem solving and enforcement initiatives. Performance Measures Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of responses made to crimes Workload 800 810 787 810 810 Number of individuals processed for criminal activity(including warrants) adults Workload 453 326 379 380 380 Yo juveniles Workload 34 39 47 45 45 Cost of patrol and enforcement per capita Efficiency $69.64 $66.21 $75.00 $75.50 $75.50 Ratio of persons charged(or held accountable)to Outcome 487/870 365/888 10/19 55% 55% all crimes reported ► Maintain regional policing affiliations for training and personnel support. 2 a Improve traffic services to reduce community complaint,fear and concern about unsafe driving ► behaviors and practices. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of motor vehicle citations issued • warnings Workload 1,284 859 2,337 2,200 2,200 • civil infractions Workload 200 1,181 2,420 2,500 200 • criminal complaints Workload 207 126 186 186 190 • arrests Workload 62 71 66 70 70 Total number of accident responses Workload 1,017 1,091 903 1,000 1,000 Number of traffic citations per FTE Efficiency 139 93 143 150 153 Number of accidents per 1,000 residents • fatal Outcome 0.03 0.03 0.03 0 0 • other injuries Outcome 4 3.9 3.5 3.5 3.5 • without injuries Outcome 17.0 18.5 15.2 15.0 15.0 ► Continue affiliation with the Traffic Safety Advisory Committee(TSAC). QD FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VI-7 4100 Law Enforcement- Mission Statement, Goals&Objectives, Performance Measures COMBINED DISPATCH Maintain a communications center staffed by proficient and responsive dispatchers prodding intake, GOAL: assessment and dissemination of information and resources to comprehensively meet the police,fire and medical services needs of the community` OBJECTIVES ► To have 100%of 911 calls answered professionally at the dispatch center before transfer to a back up agency. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of 911 calls received Workload 4,652 4,924 406 400 400 Number of 911 calls answered per FTE Efficiency 581 615 600 600 600 Number of 911 calls answered before transfer to Outcome 99.4% 99% 99% 99% 99% back-up agency ► Maintain a 100%compliance standard with Criminal History System Board Audits for record input,security and maintenance of CHS records. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of records randomly audited for Workload 23 83 80 80 80 compliance Number of CJIS operators trained,tested,certified Workload 54 52 50 53 53 Criminal History System Board Audits for Outcome 100% 100% 100% 100% 100% compliance ► Promote a culture within the dispatch center that mandates that all calls for service will be handled in a professional and courteous manner. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of service calls dispatched requiring: Yo police(with crime) Workload 800 810 787 800 800 Yo police(without crime) Workload 12,352 11,385 11,058 11,200 11,200 Yo fire Workload 3,548 3,440 3,329 3,400 3,400 Percent of survey respondents who agree or strongly agree that calls are handled professionally 1999 Survey achieved and courteously. Outcome 96%satisfaction rate. ► Promote an open and accessible relationship with the community. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VI-8 4100 Law Enforcement- Mission Statement, Goals&Objectives, Performance Measures INVESTIGATION-PREVENTION Provide motivated and thorough investigators and specialists to identify and prosecute criminals as well GOAD as develop prevention and enforcement programs to protect the vulnerable,redirect at-risk individuals into healthier lifestyles and to deter those who would victimize our citizens. OBJECTIVES ► Successfully clear assigned cases through solvability factors. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of NIBRS reported crimes assigned to the bureau • felony Workload 124 104 104 110 110 • misdemeanor Workload 90 37 38 50 50 Number of investigations per FTE investigator Yo Detectives Efficiency *48 *60 61 70 70 Yo School Resource Officers Efficiency *39.5 *35 23 30 30 Yo Drug Task Force Detective Efficiency *5 * 69*** 15 15 Percent of assigned crimes cleared Yo felony Outcome 35% 36% 43%** 40% 40% Yo misdemeanor Outcome 66% 59% 50% 60% 60% *Note:Bureau cuts began in FY03 even before override eliminated services. "Note: many cases still under investigation ***Drug Task Force and Lexington cases combined Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of hours spent in the schools Workload 2,715 106 2,715 2,715 2,715 Number of youth diverted from court Workload 12 11 10 10 10 Cost of School Resource Officers per student Yo middle school Efficiency $29.3 3 *$0.00 *$0.00 *$0.00 *$0.00 high school Efficiency $25.27 *$0.00 $26.00 $26.00 $26.00 Yo Minuteman Technical School Efficiency $63.02** $63.02** $63.02** $63.02** $63.02* Percent of School Principals and key staff rating Outcome the School Resource Officer Program as beneficial *Note:Bureau cuts as a result of the failed override. **Grant Funded through fy05, then paid by MMTech ► Investigate illegal controlled substances distribution,identifying and prosecuting drug dealers in and around the Lexington area in a task force environment. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of Drug Task Force Cases investigated Workload 50 *0 5 8** 60 60 Number of hours spent with Task Force Workload 1,451 *0 1,650 1,650 1,650 Number of drug dealers identified and prosecuted Outcome 100(+) *0 100(+) 100(+) 100(+) (Suburban Middlesex Task Force). *Note:Bureau cuts as a result of the failed override. **Participation in SMCDTF restarted Sept'04 FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VI-9 4100 Law Enforcement- Mission Statement, Goals&Objectives, Performance Measures PARKING METER AND FLEET MAINTENANCE To ensure that parking spaces are regularly available and roadways are not obstructed,through strict but fair attention to parking issues: educating regular users about alternative parking options,collecting meter money,citing violaters,and providing and maintaining the inventory of parking meters, The GOAD program is also responsible for meeting the transportation and operational requirements of the department including purchasing,equipping,maintaining,repairing and replacing vehicles and other specialized equipment. OBJECTIVES ► To ensure equitable turnover of parking spaces at meters in the center. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of parking tickets issued by Parking Workload 5,425 7,649 7,700* 8,000 8,000 Control Officer Number of meters maintained Workload 500 500 500 500 500 Cost of Lexington Center meter enforcement Efficiency $28,350 $29,301 $42,372 $42,372 $42,372 Dollar amount of parking meter revenue collected Outcome $186,424 $172,069 $20005 $201 NO $20500 *Estimate--parking ticket vendor changed mid fiscal year ► Maintain Parking Control Officer Program. ► To maintain the fleet of vehicles to meet the needs of the department. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of vehicles maintained Workload 21 21 21 22 22 Number of vehicles: • traded Workload 1 2 1 2 2 • transferred to another department Workload 3 2 3 2 2 • taken out of service Workload 0 1 0 1 1 Availability of the fleet(average monthly): Yo marked vehicles Outcome 95% 95% 95% 95% 95% Yo unmarked vehicles Outcome 98% 98% 98% 98% 98% FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VI-10 Subprogram: Law Enforcement Element: 4110 Police Administration Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Chief and Captains serve the community and our employees by overseeing administrative and operational functions including;budget,planning and research,training,records,information systems, fleet and equipment,purchasing,union affairs,policy,special events,personnel,traffic office,performance measurement,communications,patrol,investigation, special services and programming.Each of four Lieutenants leads a team consisting of patrol officers,dispatchers and a supervisor,providing 24/7 policing services.An office manager and a department clerk provide critical support through records management,accounting and statistical reports,payroll,public information,billing,scheduling and database applications. Three police cadets work on a part-time basis in various operational and administrative support functions.A mechanic is responsible for the transportation and fleet needs of the department including purchasing,equipping, maintaining,repairing and replacing vehicles and other specialized equipment. HIGHLIGHTS: • All police officers and dispatchers attended a trainer on racial profiling presented by the Simon Wiesenthal Center for Racial Tolerance. • Membership in our mutual aid regional police association(N.E.M.L.E.C.)proved its value when additional police officers and resources from other communities were needed to effectively manage the Keyspan natural gas explosion crisis and a number of protests and demonstrations that occurred throughout the year. • In October a police department open house was hosted for the community. • The police and fire stations were designated as receiving sites for newborn infants,as an alternative to abandonment,under the new"Baby Safe Haven"law. ALTERNATIVE FUNDING: • $12,000 local preparedness grant was used by LPD to purchase a portable alarm system. • $7,000 state grant was used to train all officers and dispatchers in national critical incident response protocols. • $36,000 state community policing grant funds training,safety programs,and equipment purchases. BUDGET ISSUES: FY07 Service Level Manager Recommended (*Items approved via Override Vote) • $28,903 for the Account Clerk position that was cut in FY05.Manager recommends restoring to the level service budget for FY07.An office manager and department clerk have tried to absorb the many functions and duties of this position,but there has been a marked decline in overall administrative effectiveness. This position will be placed at risk on the over ride for voter approval of funding to restore in FY07. • $34,518 for the 3-part time cadet positions presently funded in FY06 budget,placed at risk on the over ride for voter approval of continued funding in FY07. FY07 Needs Based department request not recommended at this time: • $42,000 to fund a Management Analyst position whose duties would include attaining police department accreditation. Accreditation is a goal supported by both the Police Manual Committee and the PSSC. • $35,500 to fund technical,investigative&critical incident response training for all officers. These funds would also fund departmental meetings on teambuilding,planning and problem solving as recommended by the PSSC. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $8021054 $8891044 $9361130 $9841504 $9841504 Expenses 501769 521451 531826 551522 551522 Town Funded Expenses $8529823 $9419495 $9899956 $190409026 $190409026 General Fund $8701198 $8921294 $9401755 $9901825 $9901825 Enterprise Funds 0 0 0 0 0 Directed Funding 491201 491201 491201 491201 491201 Appropriated Resources $9199399 $9419495 $9899956 $190409026 $190409026 VI-11 Subprogram: Law Enforcement Element: 4120 Patrol and Enforcement Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The patrol division consists of 33 officers; 27 FTE patrol officers and 6 supervisors (Sergeants). They provide a wide variety of front-line services 24/7 that include: intervening in emergencies,promoting traffic safety, suppressing crime and responding to a multitude of service needs within the community. Lexington is 16 square miles with 130+ miles of roadway, two major highways (Rte 2 and Rte 95) and has over 30,000 residents. The patrol division uses a deployment plan that divides the Town into four sectors and assigns one officer to each. They respond to over 11,000 police/fire/medical calls annually. Many of the over 150 different classifications of calls require more than one officer,such as car accidents,domestic incidents,disturbances and arrest situations. HIGHLIGHTS: • Officers responded to 11,260 calls for police service including 712 crimes,971 car crashes, 1,563 commercial/residential alarm activations and 308 disturbances/disputes. • 4,350 traffic citations were issued:2,138 written warnings, 1,995 civil infractions, 161 criminal complaints and 56 arrests. • 422 individuals were taken into custody and/or adjudicated through Court • 216 serious criminal charges were lodged in Court,including:29 theft,20 burglary,33 assaults,32 drug violations,2 forgery, 11 vandalism,33 liquor violations, 81 suspended/revoked license and 30 drunk/drugged driving. • Invested full staffing to assist with KEYSPAN natural gas explosion and its aftermath in November. • Officers confiscated marijuana plants with an estimated street value of over$50,000. • Three suspects were arrested while committing a burglary of a gas station. • Engaged in education and enforcement campaign focusing on seatbelt usage,aggressive and impaired drivers.A state grant award of$17,000 funded extra traffic safety police patrols and the purchase of a speed radar detection unit. BUDGET ISSUES: FY07 Service Level Manager Recommended(*Denotes items approved via override vote): • $4,175 added in FY07 for membership dues to our mutual aid regional police association N.E.M.L.E.C. • $2,000 increase in FY07 for mileage reimbursement for all officers attending annual in-service training at Reading. • $12,723 increase in FY07 for gasoline. • *$13k in patrol over time,$21k in expenses, $26k for a patrol car purchase,that are all presently in the FY06 budget, will be placed at risk on the over ride for voter approval of continued funding in FY07. FY07 Needs Based department request but not recommended at this time: • $52,223 to expand desk officer and Lexington center officer coverage that was cut in FY04 budget. The Public Safety Staffing Review Committee supports this request. • $43,774 to fund a Traffic Safety Officer dedicated to traffic enforcement,Monday-Friday. This officer would be responsive to residents'traffic complaints as well as focusing on efforts to reduce crashes at high accident locations. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $211331789 $212071178 $212071137 $212071137 $0 Expenses 2861821 2961449 3021624 3151347 0 Town Funded Expenses $294209610 $295039627 $295099761 $295229484 $0 General Fund $213251890 $214311232 $214371366 $214501089 $0 Enterprise Funds 0 0 0 0 0 Directed Funding 841359 721395 721395 721395 0 Appropriated Resources $2,410,249 $295039627 $295099761 $295229484 $0 VI-12 Subprogram: Law Enforcement Element: 4130 Parking Meter Maintenance Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: A civilian parking control officer ensures that parking spaces are regularly available and roadways are not obstructed, through strict but fair attention to parking issues.This officer educates regular users about alternative parking options, collects meter money,cites violators and inspects and maintains 500 parking meters. HIGHLIGHTS: • FY05 parking meter revenue was$200,927. • FY05 parking tickets issued 9546 • Implemented a new program using a handheld computer generated parking ticket. BUDGET ISSUES: • Funds for this element are derived entirely from parking receipts,not tax levy. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $321494 $441223 $451410 $451410 $451410 Expenses 211930 221000 221000 221000 221000 Town Funded Expenses $549424 $669223 $679410 $679410 $679410 General Fund $0 $0 $0 $0 $0 Enterprise Funds 0 0 0 0 0 Directed Funding 521814 661223 671410 671410 671410 Appropriated Resources $529814 $669223 $679410 $679410 $679410 VI-13 Subprogram: Law Enforcement Element: 4140 Investigation/Prevention Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: A Lieutenant leads a team of 6 detectives. The Bureau Commander coordinates investigations to identify and prosecute criminals and develop public safety prevention programs. Two specialized detectives process crime scenes and investigate serious crimes including:robbery,burglary,arson,identity theft,threats and assaults. They work closely with State,Federal and regional investigators targeting criminal activity that impacts our town. The family services detective(FSO)investigates sexual assaults,domestic abuse and missing persons. The FSO also is project coordinator for the Domestic Violence Response Team,which is a community-based partnership providing intervention,counseling and support to victims. A narcotics detective is assigned to the Suburban Middlesex Drug Task Force to identify and investigate persons distributing drugs within or near our town. Two detectives are assigned as school resource officers(SRO). One SRO is at the senior high school and the other is at Minute-Man Regional High School in support of efforts to maintain campus environments conducive to learning through strategies involving prevention,education,support services and investigation. HIGHLIGHTS: • Assisted Lexington High School and Minuteman Regional High School in April,with threat requiring controlled access and officers patrolling school grounds in cooperation with the faculty and student body. • Arrested a parent,engaged in act of civil disobedience,for refusing to leave school after hours of dialogue. • Coordinated a community response to an Arkansas based hate group that planned a protest demonstration. • Coordinated a community response to a Kansas based radical church group protesting over three days at 5 local churches,the LHS graduation and an elementary school. • Implemented a public safety plan for a protest against visit by Israeli Consul General,resulted in 1 arrest. • Detectives helped identify a suspect in numerous robberies in the area that included a gas station in Lexington. • Notified community of the first Level 3 (high risk)sex offender and helped educate concerned groups and individuals. BUDGET ISSUES: Alternative Funding Sources: • $19,500 grant in support of the Domestic Violence Response Team,$25,000 State grant awarded to support funding of the drug task force,$50,658 from the Minute-Man Regional High School to fund the SRO assigned there,and$24,000 from the Lexington School Department toward funding in support of the SRO assigned to the senior high school. FY07 Service Level request recommended by Manager: (*Denotes items approved via override vote.) • $4,241 increase in FY07 for gasoline. • $4,500 is FY07 grant match for membership to Suburban Middlesex Drug Task Force • *$45,414 The middle school resource officer position,that was cut in FY04,is recommended by the manager for the FY07 budget. (Position approved by voters on override vote for FY07.) FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $472,528 $444,885 $445,996 $495,894 $495,894 Expenses 29,917 32,418 36,918 41,159 41,159 Town Funded Expenses $5029445 $4779303 $4829914 $5379053 $5379053 General Fund $484,674 $477,303 $482,914 $537,053 $537,053 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $4849674 $4779303 $4829914 $5379053 $5379053 VI-14 Subprogram: Law Enforcement Element: 4150 Combined Dispatch Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: A communication center under j oint authority of the fire and police chiefs is located at the police station. Proficient and responsive civilian dispatchers direct the proper resources in response to medical, fire or police calls for service. The center is a critical information and communication link for police,public works and fire department field units and other regional public safety agencies. HIGHLIGHTS: • A total of 11,260 police and 4,552 fire calls were dispatched for the year. • Governor Romney awarded a dispatcher the Meritorious Service Award for assisting the rescue of a woman from a house fire on Tufts Road. • In 2005,of all the total calls for service,4,806 were received through the emergency 9-1-1 network. • This fiscal year a ninth dispatcher was funded resulting in improved staffing on the over night shift from 1 1pm to lam. Staffing on the over night shift increased from 1 dispatcher on-duty to two dispatchers. BUDGET ISSUES: FY07 Service Level Request: • $731 for recording equipment maintenance contract. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $4081807 $4401323 $4451476 $4451476 $4451476 Expenses 241518 251229 251229 251960 251960 Town Funded Expenses $4339325 $4659552 $4709705 $4719436 $4719436 General Fund $4031635 $4651552 $4701705 $4711436 $4711436 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $4039635 $4659552 $4709705 $4719436 $4719436 VI-15 Subprogram: Law Enforcement Element: 4160 Animal Control Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Animal Control Officer(ACO)works with the Board of Health to assess and address zoonotic diseases(e.g.,rabies) and other health issues related to animals and their interaction with the community. The ACO acts as the Inspector of Animals on behalf of the Commonwealth of Massachusetts and the Board of Health. In this capacity,the ACO investigates all reports of contagious or infectious diseases affecting animals as well as the quarantine of any such animal. The ACO enforces state and town laws,regarding sanitation standards at facilities where animals are kept,and regulations governing the keeping of animals such as licensing,leash law,excessive barking or biting. The ACO also manages the care, maintenance and operation of the Town shelter facility. HIGHLIGHTS: • Supervision of the Animal Control position transferred in FY06 from the health department to the police department to enhance reporting,investigation of complaints and customer service. • Purchased an AVID chip reader for animal owners who use microchips to track lost animals. • 264 animal control calls were managed during the year. BUDGET ISSUES: • The animal control program was transferred to the police department budget effective FY07 • In FY04 the ACO position,which was full time,was eliminated in a failed over ride vote. In FY05,another over ride vote restored the position to part time(19 hours per week). FY07 Service Level request recommended by Manager(*Denotes items approved via Override Vote) • $1,057 increase in FY07 for utility costs for the animal shelter located on Westview Street • *$20,703 for the animal control officer(ACO)part time position,that is presently in FY06 budget,will be placed at risk on the over ride for continued funding in FY07.If this position is cut services would be eliminated and others functions would be handled on a limited basis by police officers. FY07 Needs Based request not recommended at this time: • $13,999 plus benefits to increase the Animal Control Officer's number of hours from part time(19 hours)to full time(3 5 hours). FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $101857 $191834 $201703 $201703 $201703 Expenses 11446 21043 21043 31000 31000 Town Funded Expenses $129303 $219877 $229746 $239703 $239703 General Fund $201591 $211043 $221746 $231703 $231703 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $209591 $219043 $229746 $239703 $239703 VI-16 Subprogram 4200: Fire and Emergency Medical Services This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Fire Department. It includes: 4200 Fire and Emergency Medical Services VI-17 • Summary • Performance Measures 4210 Fire Administration VI-21 4220 Fire Prevention VI-22 4230 Fire Suppression VI-23 4240 Emergency Medical Services VI-24 FY 2007 Appropriated Budget&Financing Plan VI-17 June 5,2006 Program: Public Safety Subprogram: 4200 Fire/Emergency Medical Services Town of Lexington FY 2007 Program Budget The Fire Department provides fire prevention and suppression, ambulance and emergency medical services to the Lexington community. The Town has two fire stations: Fire Headquarters is located at 45 Bedford Street, and the East Lexington Station is located at 1006 Massachusetts Ave. The Town currently has an ISO rating of 3, which was reviewed and maintained this past year. Authorized/Appropriated Staffing FY2003 FY2004 FY2005 FY2006 FY2007 Actual Actual Actual Actual Appropriated Fire Chief 1 1 1 1 1 Assistant Fire Chief 1 1 1 1 1 Fire Inspector 1 Administrative Assistant 1 0 0 1 1 Fire Captain 4 4 4 4 4 Fire Lieutenants 8 8 8 8 8 ,Firefighters/Paramedics 40 40 40 40 40 Budget Recommendations: The Fire Department FY2007 budget reflects an increase of a$259,579 or 6 percent over FY2006. Budget Recommendations Approved in FY 2007: Town Meeting approved the Manager's recommendation to fund a Fire Inspector at $55,200 plus benefits. Currently,the Assistant Fire Chief handles fire alarm, sprinkler, oil burner,propane and other inspections. Plan review for smoke detectors in dwellings, fire alarm and sprinklers in new or renovated buildings and code enforcement issues are also the sole responsibility of the Assistant Fire Chief. Beginning in 2006,the Fire Department is mandated to inspect liquor establishments and other places of assembly for fire code compliance prior to the Building Commissioner issuing the annual certificate of occupancy. One individual can no longer accomplish this number of inspections in a timely manner. Other increases include: a$2,517 increase for contractual increases for SCBA testing and certification of the ladder truck; a $1,786 increase for fire suppression supplies; a$1,627 increase for EMS contractual services; a$825 increase for EMS supplies; and a$62,500 increase for contractually required training for EMT- I certifications. In addition,the voters approved two programs/services via an operating override: 1) $100,000 for staff coverage. This reduction will result in certain equipment being taken out of service, on occasion. Initially,the shift commander will be reassigned to the ladder truck and, and when the staffing drops to 11 firefighters per shift,the second ambulance will come out of service and/or the ladder truck will come out of service. 2) $44,812 reduction for the purchase of supplies, materials and equipment. This will limit the updating of fire and EMS equipment and affect the department's training program. Budget Requests Not Recommended by the Town Manager: The following requests have also been made by the Fire Chief: $27,643 for the promotion of four firefighters to lieutenant to supervise the ladder truck; $213,223 plus benefits for the addition of four firefighters. FY 2007 Appropriated Budget&Financing Plan VI-18 June 5,2006 Program: Public Safety Subprogram: 4200 Fire/Emergency Medical Services Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriation Compensation $ 317241571 $ 318521791 $ 410351440 $ 410901640 $ 410901640 Expenses $ 3841977 $ 4261393 $ 4401648 $ 4481123 $ 4481123 [Total 4200 Fire/Medical $ 491099548 $ 492799184 $ 494769088 $ 4,538,763 $ 4,538,763 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriation Tax Levy $ 312431339 $ 316271395 $ 317261356 $ 317891031 $ 317891031 Enterprise Funds(Indirects) $ - $ - $ - $ - $ - Directed Funding $ 7591957 $ 6511789 $ 7491732 $ 7491732 $ 7491732 Fees: Ambulance $ 7351447 $ 6301880 $ 7311450 $ 7311450 $ 7311450 Licenses&Permits $ 241510 $ 201908 $ 181282 $ 181282 $ 181282 Total 4200 Fire/Medical $ 490039296 $ 492799184 $ 494769088 $ 495389763 $ 495389763 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriation Total 4210 Fire Adminstration $ 1671152 $ 2381880 $ 2431850 $ 2511325 $ 2511325 Total 4220 Fire Prevention $ 921203 $ 981379 $ 1021059 $ 1571259 $ 1571259 Total 4230 Fire Suppression $ 317451712 $ 318431845 $ 410221147 $ 410221147 $ 410221147 Total 4240 Emergency Medical Services $ 1041481 $ 981080 $ 1081032 $ 1081032 $ 1081032 Total 4200 Fire/Medical $ 4,109,548 $ 4,279,184 $ 4,4769088 $ 4,538,763 $ 4,538,763 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriation Compensation Salaries&Wages $ 219991636 $ 312551488 $ 314091524 $ 314641724 $ 314641724 Overtime $ 7241935 $ 5971303 $ 6251916 $ 6251916 $ 6251916 sub-Total $ 3,724,571 $ 3,852,791 $ 4,035,440 $ 4,090,640 $ 4,090,640 Expenses Contractual Services $ 1601432 $ 1741829 $ 1861473 $ 1861473 $ 1861473 Utilities $ 581471 $ 851874 $ 851874 $ 931349 $ 931349 Supplies and Materials $ 1251052 $ 1231450 $ 1261061 $ 1261061 $ 1261061 Equipment $ 411022 $ 421240 $ 421240 $ 421240 $ 421240 sub-Total $ 384,977 $ 426,393 $ 440,648 $ 448,123 $ 448,123 Tota14200 Fire/Medical $ 491099548 $ 492799184 $ 494769088 $ 495389763 $ 49538,763 FY 2007 Appropriated Budget&Financing Plan VI-19 June 5,2006 4200 Fire Services-Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: The mission of the Lexington Fire Department is to protect the lives and property of the community from emergencies involving fire,medical,hazardous materials and environmental causes. This mission will be achieved through public education,code management,and emergency response. GOAD Provide quality Emergency Medical Services,Fire Suppression and Fire Prevention services to the community. OBJECTIVES ► Develop a strategic plan for delivery of EMS for the community. ► To have at least 98%of EMS service recipients rate the services as good or better. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of Emergency runs Workload 3,467 3,653 302 3,700 3,700 Number of Emergency Medical Service Workload 2,054 2,154 2,158 2,154 2,154 (EMS)runs Percent of Fire Department EMT certified Efficiency 94% 96% 96% 93% 94% Percent of Fire Department Paramedic o 0 certified Efficiency - - - 3 5 /o/0 3 8 Percent of EMS service recipients rating Outcome 99% 99% 99% 99% 99% services as good or better ► Provide timely and effective Fire Suppression. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of structure fires Workload 23 31 55 30 30 Percent of fire incidents without fire fighter Outcome 95% 96% 96% 96% 96% injury ► Provide fire prevention services through code compliance measures. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of smoke detector inspections Workload 525 525 460 500 500 Number of quarterly inspections Workload - - 153 200 200 All other inspections Workload 320 290 760 700 700 Percent of quarterly inspections completed Outcome 96% 96% 94% 94% 97% on time Percent of quarterly inspected properties in Outcome 88% 90% 90% 90% 90% compliance initially ► Promote the Fire Department as a source of community service hours and as a learning opportunity for those interested. <0 ► Provide consistent EMS guidance to the community,expanding on heartsaver program. (20 ► Provide public education to the community on fire safety and disaster preparedness. (20 GOAL: Develop extended capital needs plan. OBJECTIVES ► Determine future needs for Fire/Rescue services within the Town. GOAD Revise Operations Policy, OBJECTIVES ► Improve department training practices and needs. ► Determine future needs;develop and implement new policies,including standard operating guidelines. ► Monitor and improve customer service delivery. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VI-20 Subprogram: Fire and Medical Services Element: 4210 Fire Administration Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Fire Administration staff directs Fire Suppression personnel at all major incidents and manages the department's budget. The administrative staff participates in union negotiations and administers collective bargaining agreements. The Fire Chief is also responsible for community preparedness in the event of a natural or man-made disaster. The administrative staff supervises training for emergency response,the Fire Prevention and Fire Safety Education programs,and assists the Police Department Administration in the operation of the combined Public Safety Dispatch Center. HIGHLIGHTS: • A grant from the Department of Homeland Security,US Fire Administration,was awarded in FY2006,and the Department has received bids for the replacement of the Fire Department's radio infrastructure,with a focus on radio interoperability. • The Fire Headquarters underwent a renovation,bringing the building into ADA-compliance. • Revisions to the operations manual continue and will be a perpetual task as technology and the mission changes. • Temporary Emergency Operations Center location has been designated and is currently in the outfitting stages. BUDGET ISSUES: • It is important to maintain and fund the apparatus replacement schedule in future years as the equipment continues to age. • It will be necessary to continue to look at planning for future building needs and improvements. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $941677 $1431120 $1481090 $1481090 $1481090 Expenses 721475 951760 951760 1031235 1031235 Town Funded Expenses $1679152 $2389880 $2439850 $2519325 $2519325 General Fund $1751882 $2381880 $2431850 $2511325 $2511325 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1759882 $2389880 $2439850 $2519325 $2519325 VI-21 Subprogram: Fire and Medical Services Element: 4220 Fire Prevention Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Fire Prevention Bureau staff advises on compliance with the Commonwealth's Code of Massachusetts Regulations (CMR)527,and Chapter 148 of the Massachusetts General Laws. The staff ensures compliance of new construction with applicable sections of the State Building Code through review of plans for fire protection and detection systems and acceptance testing. The bureau oversees the installation of all oil fired heating appliances,the installation and removal of underground storage tanks and the permitting of all propane and compressed natural gas storage. Fire Prevention staff issues blasting permits and monitors every blast that takes place. The bureau is also proactive in the area of life safety code compliance. Inspections of facilities that are required by code are done routinely each quarter and are not complaint driven. Some of the facilities that are inspected include all public and private schools,licensed day care centers,nursing homes, intermediate care facilities,hotels,motels and theatres. The Fire Prevention staff frequently conducts educational programs in the schools and for corporate and civic groups,to reinforce the fire safety message. The staff also manages the municipal fire alarm system,and monitors the radio system and dispatch center in conjunction with the Police Department. The Fire Prevention Division oversees the activities of the Fire Investigation Unit. HIGHLIGHTS: • The Fire Prevention Division issues certificates of smoke detector compliance,permits for oil burner installation and/or alteration and underground storage tank removal permits. These issued permits require an on-site inspection by a Department staff person. • The Department once again obtained a grant from the Commonwealth for the Student Awareness of Fire Education (S.A.F.E.)Program. • The installation of a new and upgraded municipal fire alarm system is currently underway and will continue until FY2008. BUDGET ISSUES: • Inspectional requirements have increased,necessitating the need for additional personnel. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $761337 $801179 $831859 $1391059 $1391059 Expenses 151866 181200 181200 181200 181200 Town Funded Expenses $929203 $989379 $1029059 $1579259 $1579259 General Fund $921885 $981379 $1021059 $1571259 $1571259 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $929885 $989379 $1029059 $1579259 $1579259 VI-22 Subprogram: Fire and Medical Services Element: 4230 Fire Suppression Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Fire Department provides 24-hour fire protection and emergency services for the community. The staff responds to and aggressively attacks fires to minimize fire spread and reduce further property damage and loss. The Fire Suppression personnel work with the EMTs assigned to the ambulance to extricate victims from motor vehicle accidents and also provide treatment for sick and injured persons as well as help transfer them to the ambulance. The staff is called upon to deal with a broad range of emergency situations,including fires,hazardous materials incidents and natural disasters. Each duty shift is comprised of people who staff fire engines,an aerial ladder truck,and an ambulance. The firefighters are schooled in handling many types of fires,including structural, flammable liquids and propane and natural gas fires. Personnel receive in-house training on various fire-related subjects and everyone is encouraged to enhance their knowledge by attending advanced level training at state and national training facilities. The suppression staff also performs specific fire inspection duties. HIGHLIGHTS: • The Department responded to 3,602 emergency incidents in FY2005. There were 55 fires that resulted in losses exceeding 3.5 million dollars to the structures and their contents. • An on going partnership with the Water Department continues to test hydrant flow for essential water supply for fire suppression.Hydrants were checked for proper marking.The marking assists in locating a hydrant that may be covered with snow. • Four members of the LFD(C Group)were recognized by the Secretary of Public Safety on behalf of their peers,for a rescue performed on December 24,2004,on Tufts Road. This coordinated event led to the successful rescue of the resident. The four honored as "Firefighter of the Year"are Captain Arthur Raithel,Lt.Robert Cunha,Firefighter Don Chisholm,and Dispatcher Dave Spinossa. • All members of the Fire Department have completed the National Incident Management System(NIMS)course. • New members of the Department are continuing to receive training at the Massachusetts Fire Academy. BUDGET ISSUES: • The ability to maintain the current staffing arrangement will continue to be problematic with the appropriated staffing levels in place. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $315531557 $316291492 $318031491 $318031491 $318031491 Expenses 1921155 2141353 2181656 2181656 2181656 Town Funded Expenses $397459712 $398439845 $490229147 $490229147 $490229147 General Fund $316151249 $318431845 $410221147 $410221147 $410221147 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $3,615,249 $398439845 $490229147 $490229147 $490229147 VI-23 Subprogram: Fire and Medical Services Element: 4240 Emergency Medical Services Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Providing emergency medical services is a valuable component of the Fire Department mission. The Fire Department delivers emergency medical care to the community,staffing two emergency transport ambulances;having two vehicles enables the department to handle multiple calls within the town as well as to provide back-up service to neighboring communities. All Emergency Medical Technicians that staff the ambulance are certified by the Commonwealth of Massachusetts and must maintain their skills through approved continuing education programs and a bi-annual refresher course. Since April 2004 the fire department operates at the Advanced Life Support level full time.All hires are Massachusetts Paramedic Certified. HIGHLIGHTS: • The members of the Lexington Fire Department now provide Advanced Life Support. • Bids for the replacement of Rescue 2 have been awarded and delivery is expected in June 2006. BUDGET ISSUES: • Due to budget constraints,maintain contractual training requirements will continue to be a challenge. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Expenses 1041481 981080 1081032 1081032 1081032 Town Funded Expenses $1049481 $989080 $1089032 $1089032 $1089032 General Fund $1191280 $981080 $1081032 $1081032 $1081032 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1199280 $989080 $1089032 $1089032 $1089032 VI-24 Section VII : Culture and Recreation Program 5000 Cary Memorial Library Recreation Program: 5000 Culture & Recreation Town of Lexington FY 2007 Program Budget The Culture and Recreation Programs provide library service and recreational activities to Lexington residents. General Fund Programs (Article 17) Subprograms within FY2005 FY2006 FY 2007 FY 2007 FY 2007 Program 5000 Expended Restated Dept Request Recommended Appropriated 5100 Cary Memorial Library $117261755 $118021370 $119331617 $210301295 $210301295 Program Totals Compensation $113721600 $114971617 $115581522 $115631305 $115631305 Expenses 3541155 3041753 3751095 4661990 4661990 Town Funded Expenses $197269755 $198029370 $199339617 $290309295 $290309295 General Fund $116771172 $118021370 $119331617 $210301295 $210301295 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1,677,172 $198029370 $199339617 $290309295 $290309295 Enterprise Programs (Article 18) Subprograms within FY2005 FY2006 FY 2007 FY 2007 FY 2007 Program 5000 Expended Restated Dept Request Recommended Appropriated 5200 Recreation $112771539 $114861822 $114421547 $116261504 $116261504 Program Totals Compensation $4841084 $5401393 $5581526 $5581526 $5581526 Expenses 7931455 9461429 8841021 110671978 110671978 Town Funded Expenses $192779539 $194869822 $194429547 $196269504 $196269504 General Fund $0 $0 $0 $0 $116261504 Enterprise Funds 114171355 114861822 114421547 116261504 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1,417,355 $194869822 $194429547 $196269504 $196269504 VII-1 Program 5000 - Culture & Recreation Cary Memorial Library - Subprogram 5100 Board of Trustees Advisory Committee Director Library Administrative Assistant Assistant Director & Division Head - Technical Services Circulation Division Head Division Head Branch Librarian Division Head Supervisor Reference Technology Supervisor Children's Services (part-time) Librarians Library Tech Librarian Library Part-Time Associates Staff Library Assoc. Library Techs Library Techs Part-Time Staff Part-Time Staff Recreation Department - Subprogram 5200 Recreation Director Recreation Committee Pine Meadows Assistant Director Seasonal Administrative Municipal Recreation Staff Assistant Account Clerk Supervisor Seasonal Staff FY 2007 Appropriated Budget &Financing Plan VII-2 June 5, 2006 Subprogram 5100: Cary Memorial Library This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Cary Memorial Library. It includes: 5100 Cary Memorial Library VII-3 • Summary • Performance Measures 5110 General& Technical Services VII-9 5120 Adult Library VII-10 5130 Children's Library VII-11 5140 Branch Library VII-12 FY 2007 Appropriated Budget&Financing Plan VII-3 June 5,2006 Program: Culture and Recreation Subprogram: 5100 Cary Memorial Library Town of Lexington FY 2007 Program Budget The Cary Memorial Library provides the Lexington community with materials, resources and services that promote lifelong learning and cultural enrichment. The Library provides collections in a variety of formats to a culturally and educationally diverse population. An important component of Library services is providing knowledgeable,responsive staff to facilitate the retrieval of information and use of the library's resources. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Rec.Base Library Director 1 1 1 1 1 Assistant Library Director 1 1 1 1 1 Office Manager 1 1 1 1 1 Head of Technical Services 1 Head of Reference Services 1 1 1 1 1 Head of Technology 1 1 1 1 1 Head of Children's Services 1 1 1 1 1 Circulation Supervisor 1 1 1 1 1 Librarian 7 5.8 7.7 7.7 7.7 Library Associate 5 3.1 3.6 3.6 3.6 Library Technician 13.1 10.6 12 14.1 14.1 Adult Pages 0.8 1.3 1.3 1.3 Student Pages 0.6 0 0.6 0.6 0.6 Budget Recommendations: The Library FY2007 budget recommendation is a$227,925 or 12.65 percent increase over FY2006. Budget Recommendations Approved in FY 2007: A significant portion of the budget increase is related to the utility budget that has been increased by approximately $54,000. Now that the renovated and expanded Cary Memorial Library has been open a full year,there is better consumption data for utilities. The budget for children and adult books and audiovisual materials has been increased by $4,93 3 reflecting the higher costs for these materials. The adult library materials budget has not been supported by the Town budget since the introduction of Proposition 2 V2 in 1981. It is recommended that an additional $35,000 ($50,000 requested)be budgeted for library materials since the Library must spend 13 percent of its total operating budget for these items in order to receive Certification and State Aid. The Town has been appropriating $49,000 for this purpose and the Trustee funds have been supporting the adult materials collection. The Cary Memorial Library Foundation has assumed an important role by stepping forward to augment the Trustees' endowment. The Foundation is committed to provide supplemental help to support the materials budget. Two programs/services were placed at-risk and approved in an operating override on June 5,2006: 1) $87,456 to keep open the East Lexington Branch Library. 2) $32,544 to maintain Sunday hours at the Cary Library. The Library is currently open on Sunday from Labor Day to the end of the School year. Budget Requests Not Recommended by the Town Manager: The following requests have been made by the Library Director: 1)An additional $15,000 for library materials. 2) $45,000 plus benefits to restore the librarian for the Bibliographic Services Department. This position was eliminated in FY2005. This restored position would be responsible for processing books,magazines and audiovisual materials that arrive through serial subscriptions, approval plans and gifts. This would ensure that materials are purchased and are available on the shelves without the current backlog. FY 2007 Appropriated Budget&Financing Plan VII4 June 5,2006 Program: Culture and Recreation Subprogram: 5100 Cary Memorial Library Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriated Compensation $ 113721600 $ 114971617 $ 115581522 $ 115631305 $ 115631305 Expenses $ 3541155 $ 3041753 $ 3751095 $ 4661990 $ 4661990 Total $ 197269755 1 $ 198029370 1 $ 199339617 1 $ 290309295 1 $ 290309295 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriated Tax Levy $ 1,677,172 $ 1,802,370 $ 1,933,617 $ 2,030,295 $ 2,030,295 Enterprise Funds(Indirects) $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Total $ 196779172 $ 198029370 $ 199339617 $ 290309295 $ 290309295 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriated Total 5110 General&Technical $ 5191871 $ 5311395 $ 6041590 $ 6581461 $ 6581461 Total 5120 Adult Library $ 8111983 $ 8721266 $ 9071399 $ 9371182 $ 9371182 Total 5130 Children's Library $ 3071227 $ 3171228 $ 3341082 $ 3441082 $ 3441082 Total 5140 Branch Library $ 871674 $ 811481 $ 871546 $ 901570 $ 901570 Total $ 19726,755 $ 1,802,370 $ 199339617 $ 290309295 $ 290309295 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriated Compensation Wages& Salaries $ 113441545 $ 114661679 $ 115231986 $ 115281769 $ 115281769 Overtime $ 281055 $ 301938 $ 341536 $ 341536 $ 341536 sub-Total $ 1,372,600 $ 1,497,617 $ 1,558,522 $ 1,563,305 $ 1,563,305 Expenses Contractual Services $ 771968 $ 781170 $ 821923 $ 821923 $ 821923 Utilities $ 1831355 $ 1221764 $ 1831395 $ 2401290 $ 2401290 Supplies and Materials $ 71,147 $ 741335 $ 791293 $ 1141293 $ 1141293 Equipment $ 21,685 $ 291484 1 $ 291484 $ 291484 $ 291484 sub-Total $ 354,155 $ 304,753 $ 375,095 $ 466,990 $ 466,990 Total $ 197269755 $ 198029370 $ 199339617 $ 290309295 $ 290309295 FY 2007 Appropriated Budget&Financing Plan VII-5 June 5,2006 5100 Cary Memorial Library- Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: The Cary Memorial Library seeks to provide the Lexington community with materials,resources and services that promote lifelong learning and cultural enrichment. We endeavor to provide collections in a variety of formats to a culturally and educationally diverse population. We are committed to providing a knowledgeable,responsive staff to facilitate the retrieval of information and use of the library's resources. All information relates to Cary Memorial Library Strategic Planning document. Library statistics are for the new building and Branch. FY2006 is first full year available. The Cary Memorial Library,through its services and programs,will stimulate and inspire GOAL: learning and cultural enrichment. The library will keep the community well informed about its resources,services and programs. OBJECTIVES ► Inform the community about library services by producinglprint and non-print materials that encourage community members to take full advantage of the library's resources and programs. Performance Measure Type of Measure FY2006 FY2007 Press releases and articles submitted to newspapers and school newsletters outcome 90 100 Number of booklists produced outcome 19 30 Number of thematic book displays and bulletin outcome 108 132 board displays Number of program flyers,brochures,and Library newsletters outcome 55 65 Number of visits to website efficiency 101386 111295 Hours spent maintaining Website workload 520 530 .......... Cary Library will provide a balanced,authoritative,and up-to-date collection of print and non-print materials carefully selected to reflect and respond to the informational, GOAL: recreational and intellectual tastes and needs of the community.This collection will be supplemented b resource harm with other town departments and with other libraries pp y A in the network,through interlibrary loan with libraries outside of the network and through electronic access to information. OBJECTIVES Ensure that the collection development policy is responsive to community needs,and addresses resource ► sharing,electronic resources,and preservation. ► Secure reliable funding that willl grow to meet annual cost increases of materials and processing ► Ensure the currency of the collection Develop and implement a policy on the acquisitionn and archiving of materials of an historical nature ► relating to Lexington,including eletronic resources. Performance Measure Type of Measure FY2006 FY2007 Total number of holdings/print and non-print outcome 2271230 2301000 Number of items added to collection outcome 121301 131000 Total circulation outcome 6141712 6401000 Total number of interlibrary loans and network workload 77,889 81,500 transfers Size of materials budget outcome $491585 $891543 FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VII-6 5100 Cary Memorial Library- Mission Statement, Goals & Objectives, Performance Measures Cary Library will recruit,train,and retain high quality staff members whose skills qualify GOAL: them to serve the public in the most efficient,effective and productive manner,and will allow them to contribute to the library's reputaton for outstanding library service. OBJECTIVES ► Provide public service staffing in all departments sudfficient to insure optimum access to library services for all patrons Performance Measure Type of Measure FY2006 FY2007 Total Circulation workload 6141712 6251000 Number of Library Programs workload 258 275 Attendance at Library Programs outcome 131098 131700 Number of Newly Registered Borrowers outcome 31582 31695 Number of Interlibrary Loans and Network workload 32,025 Transfers Number of Reference Questions,including Ask workload 48,858 51,858 Us Volume of Door to Door Delivery Service efficiency Number of calls to Telephone Reference workload 91848 101925 Number of Professional Development Courses 74 76 Cary Library will maintain,enhance and extend library services through management of facilities and technology. OBJECTIVES ► Provide a flexible reliable,easily maintained,up-to-date,and scalable network infrastructure. ► Address ergonomic and assistive technology needs, including foreign language support,throughout the library. Performance Measure Type of Measure FY2006 FY2007 Usage of Study Rooms outcome 51512 51590 Number of uses of Meeting Room&Learning workload/outcome 1,008 1,200 Center Usage of audio-visual equipment,including assistive listening devices efficiency 133 190 Volume of Internet usage/guest access, outcome 59,673 62,500 cybrarian Usage volume of"Ask Us"Reference Service outcome 226 275 Number of public and staff PCs with foreign- language input features activated outcome 40 45 Number of self-checkout convenience stations efficiency 1 2 Number of public and staff PCs and devices compliant with ADA specifications for outcome 39 43 assistance and/or those with specialized assistive uses FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VII-7 Subprogram: Cary Memorial Library Element: 5110 Library General Services Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Library's General Services is the Administrative Office and Bibliographic Services Department. The Administrative staff is comprised of the Library Director,Assistant Director,and Office Manager/Executive Secretary. The Library Director is hired by the Board of Library Trustees and is in charge of the day-to-day operations of the library and reports monthly to the Trustees. The office provides administrative support for the Trustees and the department. The Assistant Director is responsible for day to day operations including personnel, and oversight of the bibliographic services department. The Bibliographic Services staff is responsible for the acquisition,cataloging,mending,and processing of all library material for the main and branch library. The Bibliographic Services staff works with all of the departments to maintain the collections and they are regularly assigned to public service desks in all departments and the branch library. HIGHLIGHTS • Two Community Conversations were held in April to discuss types of services residents want to see in their newly renovated library. • An online survey generated more community feedback during the summer months. • The Library partnered with the Foundation and the Friends to present a"Long Weekend in Bhutan". • July 16th,2006 Marks the 100th Anniversary of Cary Memorial Library's move its current location which was donated by Alice Butler Cary in honor of her mother,Maria Hastings Cary • National Library Week celebrations focused on the benefits and challenges of new technologies for public libraries. BUDGET ISSUES • FY 2006 was the first full year of operations at the new library.While the library is designed to be energy efficient,the increase in square footage has meant an increase in utility costs. As of March 2006,the library has spent 100%of its utilities budget. This can be attributed to the fact that we could not accurately predict the rising cost of heat and electricity. • The loss of positions in the Technical Services Department due to the failed override vote in 2003 continues to result in delays in processing and cataloging of library materials. • Materials must be funded at 13%and no less than 10.4%of the total operating budget of the library in order to receive certification and full state aid. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $2241332 $2801735 $2941024 $2941024 $2941024 Expenses 2951539 2501660 3101566 3641437 3641437 Town Funded Expenses $5199871 $5319395 $6049590 $6589461 $6589461 General Fund $4761170 $5311395 $6041590 $6581461 $6581461 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $4769170 $5319395 $6049590 $6589461 $6589461 VII-9 Subprogram: Cary Memorial Library Element: 5120 Adult Library Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES The Adult Services Department is comprised of the circulation,reference,and technology departments.The Adult Services Department maintains a collection of over 227,230 items in various formats,including books,magazines,newspapers,pamphlets, books on tape,CD's,DVD's,microfilm/fiche,and electronic databases.Because the Library is a member of the Minuteman Library Network,library users have access to over 5.8 million other items located in 36 public and 4 academia libraries as well as items from other Massachusetts library networks. The Reference Department provides information in all formats and its staff trains library users in the use of a variety of search strategies.Reference librarians also assume other areas of responsibilities:interlibrary loan and government documents,local history and genealogy,periodicals,young adult,and collection development for the department. The Technology Department is responsible for implementing the library's technology plan as well as the purchase,installation,and maintenance of all equipment,including assistive technology.The staff also schedules library staff training for new programs and software and they oversee the library's web site. HIGHLIGHTS In FY2005 the Adult Dept.circulated 338,458 items. There are 20,903 residents of Lexington with library cards. There were 8,332 items added to the adult collection. The Library provided 28,305 items in loan to other libraries and received 62,633 items from other libraries. There were 10,386 visits to the Library website from PCs outside of Cary Memorial Library. The Library Web Team configured and mounted EventKeeper,an online calendar of library and community events in the Meeting Room. There were 46,388 logins to the Library's own internet-access PCs and 9,733 logins to the Library's guest internet access (wireless and wired). Reference staff answered 43,072 reference questions at the public service desk and 628 questions via Cary's"AskUs"email reference service. The Library received 16,465 telephone calls to all public service desks(317 per week). The five study rooms in the Library were booked for 4,128 one-to two-hour sessions. There is an ongoing mystery book club and the department produced five readers'advisory book lists. There are three displays mounted each month on the main level of the Library. The Teen Advisory Board(TAB)of 38 members aged 13 to 18 is assuming more responsibility for suggesting,planning and producing programs. Popular programs begun in 2004--Club Otaku(anime film club),the Halloween Ball and the summer creativity workshops--have been expanded to include a weekly summer feature film program,a drop in mentoring program conducted by a local artist,and a TAB-generated storytelling event,"Tales Told By Teens"for children during vacation weeks. There were 133 meetings/programs that were enhanced and/or made audio-assistive with the Library's audiovisual equipment. BUDGET ISSUES • The continued popularity of network transfers and interlibrary loans coupled with network delivery problems in the past year, have resulted in serious delivery backlogs. It has become necessary to schedule all adult services staff to process network deliveries. Delivery processing had previously been accomplished by the Circulation Dept.only. • The failure of a town-wide override vote in 2003 directly resulted in a loss of 3 FTE positions in the Bibliographic Services Dept. This loss of personnel has affected the Library's ability to catalog and process new materials quickly and efficiently. There is a considerable backlog in processing. • Patrons'needs and expectations for state-of the art equipment and technology-related services continue to increase. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $8041228 $8641511 $8981869 $9031652 $9031652 Expenses 71755 71755 81530 331530 331530 Town Funded Expenses $8119983 $8729266 $9079399 $9379182 $9379182 General Fund $8371101 $8721266 $9071399 $9371182 $9371182 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $8379101 $8729266 $9079399 $9379182 $9379182 VII-10 Subprogram: Cary Memorial Library Element: 5130 Children's Library Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Children's Library is a vital and active department, serving children from birth through age 12. 46.2%of the items charged out at the Library were circulated in the Children's Room in 2005. The Children's collection contains 70,887 items including 65,363 books,and 5,534 DVDs,CDs,CD-ROMs,audiocassettes,videocassettes,and magazines. The children's Graphic Novel and Parent/Teacher collections are particularly popular segments of the collection. HIGHLIGHTS • 276,779 children's items circulated in 2005,a 10%increase over the 2000 juvenile circulation total,before the Library's move to Cary Hall,and a 5.3%increase over the 2004 juvenile circulation total. • The highest circulating segments of the Children's collection were Picture Books(26%),Fiction(23%),Nonfiction (16%),and Videos&DVDs(12%). • 3,842 books,and 384 audio-visual items were added to the Children's collection in 2005. • Children's Room staff answered 6,294 reference questions in 2005, an average of 525 questions a month. • Children's staff attended 23 professional development workshops and conferences in 2005. • 1,244 children used the Internet in the Children's Room in 2005. • 18 new and updated children's book lists were produced in 2005. • 63 thematic children's book displays and 8 bulletin board displays were mounted in 2005. • 3 8 press releases were sent to Lexington newspapers and newsletters in 2005 • 26 program flyers and brochures,and 4 quarterly"Little Lantern"newsletters were produced in 2005 • 12,911 children and parents attended 246 children's programs in 2005. • Weekly preschool storytimes,particularly those aimed at babies and toddlers,continue to be very popular,as are the weekly preschool movie programs,and the monthly preschool sing-along programs. For older children,the twice- monthly CaryKids Book Club,the knitting programs,the creative writing workshops,and the vacation week craft programs continue in popularity. • The 2005 summer reading program,"Going Places g Your Library"was promoted to 3,033 children and teachers at all six Lexington public elementary schools.The Cary Library/Lexington Public Schools' cooperative 2005 Summer Reading Lists were distributed to every child in the Lexington public elementary and middle schools. • 1,3 91 children participated in the 2005 Summer Reading Program,reading for a total of 21,210 hours. • 2005 special children's events included 2 performances of"Jack and the Beanstalk"by Backyard Theatreworks,a "Best Books for Young Children"in-service workshop for preschool teachers,2 magic shows by Ed Popielarczyk,a Bring-a-Bear picnic&storytime,an Ice Cream Social summer finale,and an evening of Spooky Halloween stories. • The Library's fourth annual "Truck Day"was held in July,in cooperation with the Lexington Department of Public Works,Fire Department,LEXPRESS,and Police Department. 405 children and parents attended Truck Day 2005. BUDGET ISSUES: • After the failed override in FY04,the children's materials budget was reduced from$42,280 to$3 8,487,and has remained at this level through FY 2006. The combination of this reduction and of the rising cost of children's materials has led to reduced availability of children's books and audio-visual materials to meet the general demand and to support the school curriculum. • The Bibliographic Services Department was reduced from 4 full-time staff to 1 full-time staff as a result of the failed FY04 override, slowing down the acquisition and processing of new materials. • The$2,080 cost of the 2005 Summer Reading Program,and the$1,150 cost of printing FY 2006 children's program brochures and book lists,formerly funded by the Trustees'budget,were donated by the Friends of Cary Memorial Library. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 2711231 $ 2811228 $ 2941482 $ 2941482 $ 2941482 Expenses $ 351996 $ 361000 $ 391600 $ 491600 $ 491600 Town Funded Expenses $ 307,227 $ 3179228 $ 3349082 $ 3449082 $ 3449082 General Fund $ 2921363 $ 3171228 $ 3341082 $ 3441082 $ 3441082 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 292,363 $ 3179228 $ 3349082 $ 3449082 $ 3449082 VII-11 Subprogram: Cary Memorial Library Element: 5140 Branch Library Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES The East Lexington Branch Library is located at 735 Massachusetts Ave in the historic "Stone" Building. The Branch has a collection of approximately 15,000 items for both children and adults. The collection is approximately 2/3 fiction and 1/3 nonfiction titles split between children's and adult. In collaboration with the main library the Branch offers adult and children's programs through out the year. The Branch also offers Internet access and limited reference services. The Branch is currently open from Monday-Thursday for 25 hours a week. Highlights • Small, personal atmosphere • Readers advisory is highly sort service by Branch patrons • Branch serves as a smaller environment for training staff • Three computers dedicated to Internet with available printer • Collection contains rotating deposit collection from thee main library of adult and children's videos and audio books and adult large type books • Story hour/quiet study room available • Rotating adult and children' displays on going • In FY 05 the branch held 33 children's programs with 334 attending and 12 adult programs were held with 187 attending Budget Issues • Branch hours restricted to 48 hours weekly after FY 04 failed override • Materials budget reduced from $8,000 to $3,700 after FY 04 failed override • Exterior maintenance needed to keep building secure • Some interior cosmetic improvements needed FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $721809 $711143 $711147 $711147 $711147 Benefits 0 0 0 0 0 Expenses 141865 101338 161399 191423 191423 Town Funded Expenses $879674 $819481 $879546 $909570 $909570 General Fund $711538 $811481 $871546 $901570 $901570 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $719538 $819481 $879546 $909570 $909570 VII-12 Subprogram 5200: Recreation Enterprise This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Recreation Department. It includes: 5200 Recreation Enterprise VII-13 • Summary • Performance Measures 5210 Recreation Activities VII-19 5220 Pine Meadows Golf Course VII-20 FY 2007 Appropriated Budget&Financing Plan VII-13 June 5,2006 Program: Culture and Recreation Subprogram: 5200 Recreation Town of Lexington FY 2007 Program Budget The Recreation Department provides affordable, quality recreation programs meeting the needs of the community. The Recreation Department promotes participation by all Lexington citizens in diverse, interesting and high quality recreational and leisure opportunities in safe, accessible and well-maintained park and recreation facilities. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Appropriated Recreation Director 1 1 1 1 1 Assistant Director 1 1 1 1 1 Municipal Clerk 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Recreation Supervisor 1 1 1 1 1 Seasonal(Part Time) 200+/- 200+/- 200+/- 175+/- 175+/- I I I I I Budget Recommendations: The Recreation Department FY2007 budget(enterprise fund)recommendation is an increase of$139,682 or 9.4 percent from FY2006. Budget Recommendations Approved in FY 2007: The Recreation Department operates as an enterprise fund whereby program fees cover 100 percent of the cost of operations. As such,this budget may increase or decrease year to year to meet changes in program enrollment demands. Changes in the budget, however,have no impact on the General Fund. Budget Requests Not Recommended by the Town Manager: No requests presented. FY 2007 Appropriated Budget&Financing Plan VII-14 June 5,2006 Program: Culture and Recreation Subprogram: 5200 Recreation Town of Lexington FY 2007 Program Budget Budget Summary Appropriations* FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriated Compensation $ 4841084 $ 5401393 $ 5581526 $ 5581526 $ 5581526 Expenses $ 7931456 $ 9461429 $ 8841021 $ 110671978 $ 110671978 Total $ 192779539 $ 194869822 $ 194429547 $ 196269504 $ 196269504 *Appropriations do NOT include Capital Outlays. Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriated Tax Levy $ - $ - $ - $ - $ - Enterprise Funds $ 115881357 $ 114861822 $ 114421547 $ 116261504 $ 116261504 User Charges $ 8911264 $ 9391288 $ 7131951 $ 7321908 $ 7321908 Golf User Charges $ 6871509 $ 7351534 $ 7191596 $ 7191596 $ 7191596 Interest Earned $ 91584 $ 91000 $ 91000 $ 91000 $ 91000 Bond Proceeds $ - $ - $ - $ 1651000 $ 1651000 Directed Funding $ - $ - $ - $ - $ - Total $ 195889357 $ 194869822 $ 194429547 $ 196269504 $ 196269504 Level-Service Requests FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriated Total 5210 Recreation Activities $ 8041531 $ 9021225 $ 9531947 $ 111371904 $ 111371904 Total 5220 Pine Meadows Golf Course $ 4731188 $ 5841597 $ 4881600 $ 4881600 $ 4881600 Total $ 192779719 $ 194869822 $ 194429547 $ 196269504 $ 196269504 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request. Recommended Appropriated Compensation Salaries&Wages $ 4841084 $ 5401393 $ 5581526 $ 5581526 $ 5581526 Overtime $ - $ - $ - $ - $ - sub-Total 1 $ 484,084 $ 540,393 1 $ 558,5261 $ 558,5261 $ 558,526 Expenses Contractual Services $ 6381796 $ 6551845 $ 6781678 $ 6781678 $ 6781678 Utilities $ 481313 $ 551587 $ 591243 $ 751200 $ 751200 Supplies and Materials $ 501016 $ 1391000 $ 1461100 $ 1461100 $ 1461100 Depreciation $ 561330 $ 951997 $ - $ - $ - Long-Term Debt-Principal $ - $ - $ - $ 1651000 $ 1651000 Long-Term Debt-Interest $ - $ - $ - $ 31000 $ 3,000 sub-Total $ 793,455 $ 946,429 $ 884,021 $ 1,067,978 $ 1,067,978 Total 17192779539 $ 194869822 $ 194429547 $ 196269504 $ 196269504 * Note: Total anticipated revenues exceed amount shown above by $234,400. This additional amount is raised for the indirect costs of expenses shown in the general fund. FY 2007 Appropriated Budget&Financing Plan VII-15 June 5,2006 5200 Recreation - Mission Statement, Goals&Objectives, Performance Measures MISSION STATEMENT: Lexington Recreation strives to provide affordable,quality recreation programs meeting the needs of the community. We are committed to providing quality recreational services that are educational,fun and rewarding. The Recreation Department promotes participation by all Lexington citizens in diverse,interesting and high quality recreational and leisure opportunities in safe,accessible and well-maintained Park and Recreation facilities. GOAD Continue to operate as an enterprise fund and be self-supporting. OBJECTIVES ► Use'state-of-the-art'technology for program planning and to track revenue and expenses. ► Educate everyone we work with and do business with that we operate as an enterprise. ► Explore means for controlling costs and expanding sources of revenue. ► Develop strategic capital improvement plan. ► Increase the number of volunteer hours used to support the recreation programs. ► To have 100%cost recovery for all of the recreational programs provided. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of volunteers Workload 382 305 311 320 325 Number of volunteer hours Workload 5,518 6,701 4,812 500 5,100 Number of recreation programs run Workload 349 389 380 380 385 Number of recreation participants Workload 113,497 10403 106,983 10700 107,500 Average cost per recreation participant served Efficiency $6.57 $7.99 $8.74 $9.91 $9.91 Percent of programs with full recovery cost Outcome 99% 99% 99% 100% 100% *Average cost does not include Lincoln Park Debt,or Indirect transfers GOAD Provide a broad range of duality Recreation and Leisure programs. OBJECTIVE ► Improve recruitment and retention of instructors and seasonal employees. ► Develop a plan to support expanded collaboration with other Town departments. ► Plan and develop a recreation community center. ► Provide necessary resources to achieve this goal(supplies,equipment,space). ► Enhance the orientation and training programs for all Recreation employees. ► Supervise and coach seasonal employees. ► Provide for continual enhancement and updating of program services. ► To have 95%of registered recreation participants rate the quality of recreation programs as good or better. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of Golf and Recreation participants Workload 152,392 142,695 144,690 15000 15200 Percent of Recreation participants rating the Outcome 97.6% 92.9% 98.6% 100% 100% programs as good or better ► To have at least 95%of the programs offered have sufficient registration to be provided. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Total number of Recreation programs offered Workload 356 397 399 380 384 Total number of Recreation programs provided Workload 349 389 380 376 380 Percent of offered programs provided Outcome 98% 98% 95% 99% 99% FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VII-16 5200 Recreation - Mission Statement, Goals&Objectives, Performance Measures GOAL: Provide safe,accessible,and well-maintained park and recreational facilities, OBJECTIVE ► Develop"Resource Guide"with information about resources at each park. ► Provide accessable recreation facilities. ► Perform formal safety checks at each location on a monthly basis and informally on a weekly basis. ► Continue to update and implement the capital improvement plan. ► Meet with the Superintendent of Public Grounds weekly to review Park and Recreation facilities. ► Provide adequate outdoor recreation facilities. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of Aquatics hours of operations Workload L545 L548 L599 100 100 Percent satisfaction with Aquatics facilities Outcome 95% 95% 95% 96% 97% ► To have 95%of participants rate field and tennis scheduling and support as good or better. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of permitted hours of tennis use Workload 12,202 12,473 12,920 1300 1300 Percent satisfaction with field and tennis permit Outcome 95% 95% 98% 98% 99% support. ► To have 90%of participants rate field size and conditions as good or better. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of permitted hours on athletic fields Workload 42,406 43 J 85 39,262 4400 4400 Percent satisfaction with field size and Outcome 67% 80% 98% 98% 99% conditions ► To have 95%of participants of golfers rate Pine Meadows Course as good or better. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of golf rounds played Workload 38,895 38,692 37,707 4000 4000 Percent of golfers at Pine Meadows rating the Outcome 100% 100% 100% 100% 100% course as good or better FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VII-17 Subprogram: Recreation Element: 5210 Recreation Activities Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Recreation offers a wide variety of recreational and leisure opportunities for individuals of all ages and abilities. More than 106,900 people participated in recreation programs in FY 2005. The Department has responded to the demand for more youth and adult activities during the school year by offering additional programs. A sample of recreation programs includes:Preschool-Sports&Games,Arts&Crafts classes, Soccer and Basketball Clinics,and Summer Camps; Youth/Teen—Archery,Basketball, Soccer,Chess,Fishing,Junior Golf League, Scrabble Club,Theater,Skiing& Snowboarding, Summer Camps&Clinics,Tennis Lessons and Red Cross Swim Lessons;Adult-Ballroom Dance,Indoor Running and Walking,Soccer,Basketball,Aerobics,Tennis Lessons,Basketball& Softball Leagues,Downhill Skiing, Yoga,Online Education Classes and Red Cross First Aid and CPR certification courses. The athletic playing fields continue to be in great demand due to an increase in youth and adult leagues,which include: Soccer,Lacrosse,Baseball, Softball,and Ultimate Frisbee. Again this year,we continue have more demand than available space. HIGHLIGHTS: • Lexington Recreation is certified as a National Youth Sports Coaches Association Certification facility. • 95,829 individuals participated in the summer aquatics program. • The Recreation Scholarship Program provided financial assistance to 25 families. • The Recreation Youth Basketball League&Clinic and Fall Soccer Programs enrolled 1,200 children Grades K—6. • The Recreation Department offered 399 different programs to residents. • Ski&Snowboarding program continues to be successful with 319 participants. • The Recreation Department had 311 individuals volunteering over 4,800 hours last year. • The Lexington Recreation Department received the Massachusetts Recreation and Park Association Design and Facility Award for Lincoln Park. The Recreation Department received a Pool Cool Grant from the National Recreation and Park Association and National Cancer Institute;USTA Tennis in the Parks Grant and was named a 2005 Tennis in the Park Community;and a Sun Protection Grant,in partnership with the Health Department. • More than 50 different organizations(including the schools)requested season field permits for their teams,with over 39,000 reservation hours. • A tot lot for ages 2-5 was completed at the Kinneen Playground through a capital appropriation. The reconstruction of the Adams Playground Tennis and Basketball Courts was substantially completed through a capital appropriation. • The Lincoln Park Infill Synthetic Turf Fields were permitted for over 5,100 hours between March and December 2005. • An Aerator was installed at the Old Reservoir Swimming facility to improve water quality. BUDGET ISSUES: • Limited space in schools continues to be an obstacle/barrier to providing services. • Loss of athletic fields with the renovations/elementary school construction. • Increased utility costs continue to impact the aquatics facilities,youth,adult and clinic lighted field fees. • Loss of the athletic field-lining program continues to impact field permitting process,youth,adult league and clinic fees. • Governmental Accounting Standard Board Statement 34,GASB 34,is requiring the Recreation Enterprise Fund to show depreciation for fixed assets. This expense appears in the FY05 operating budget. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $4841084 $5401393 $5581526 $5581526 $5581526 Expenses 3201268 3611832 3951421 5791378 5791378 Town Funded Expenses $8049352 $9029225 $9539947 $191379904 $191379904 General Fund $0 $0 $0 $0 $0 Enterprise Funds 8441632 9021225 9531947 111371904 111371904 Directed Funding 0 0 0 0 0 Appropriated Resources $8449632 $9029225 $9539947 $191379904 $191379904 VII-19 Subprogram: Recreation Element: 5220 Pine Meadows Golf Course Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Town contracts with a professional golf management and maintenance company to oversee the operations at the Pine Meadows Golf Course. The budget and management contract is administered by the Recreation Director. The Recreation Director works in partnership with the Superintendent of Public Grounds to facilitate day-to-day operations and market the golf course. The Recreation Director works closely with the Recreation Committee in setting policy and fees,and overseeing the contract. A full-time professional golf superintendent maintains the course and a golf professional provides a full scope of programs,including lessons,youth clinics,golf leagues and a snackbar. HIGHLIGHTS: • New England Golf Corporation(NEGC)is entering the second year of a three-year contract with the Town,which expires on December 31,2007 with an option to extend for two one year periods. New England Golf has managed the facility since 1996 and has made significant improvements partnering with the Recreation Department and the Public Works Department. • In FY2005,332 people played in 14 adult golf leagues and 1 Jr. golf league. (A-312,Jr-20) • In FY2005,37,707 rounds of golf were played at Pine Meadows. • The Lexington High School Golf Team played 297 rounds of golf at no charge. • The Minuteman Regional Technology School Golf Team played 178 rounds of golf. • The Minuteman Regional Tech School Horticulture Program students volunteer and complete mutually agreed upon projects.In FY05,the students planted trees,shrubs and plants at the course. • The summer Junior Golf League co-sponsored by the Lexington Recreation Department and New England Golf Corporation continues to be successful. • The Forestry Division staff pruned trees to contribute to shot value,increase light and air circulation to greens and tees, and eliminate hazards. • The Town and NEGC rebuilt a washed out section of the cart path on the left side of the upper pond after a major rain storm caused damage. • The management company continues to address the drainage issues on the 1 St,2nd and 4th fairways. • NEGC continued to recondition sand traps on the 2nd and 3rd holes. • The Clubhouse overhead garage doors were replaced. BUDGET ISSUES: • A variety of special projects have been identified,including cleaning the upper pond,adding additional landscaping & tree plantings designed to improve course infrastructure and playability. • Extensive cracks in the upper pond-retaining wall have caused the wall to leak water at a rate of 10 gallons per minute. An engineer's report confirms that the entire retaining wall needs to be replaced. • Increased standing water and a possible change in the water table are affecting the playability on the 1 St,2nd and 4th fairways. • Governmental Accounting Standard Board Statement 34,GASB 34,is requiring the Recreation Enterprise Fund to show depreciation for fixed assets. This expense shows in the FY05 budget. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Expenses 4731188 5841597 4881600 4881600 4881600 Town Funded Expenses $4739188 $5849597 $4889600 $4889600 $4889600 General Fund $0 $0 $0 $0 $0 Enterprise Funds 4951723 5841597 4881600 4881600 4881600 Directed Funding 0 0 0 0 0 Appropriated Resources $4959723 $5849597 $4889600 $4889600 $4889600 VII-20 Section VIIIN Socia l Services Program 6000 Council on Aging Social Services Program: 6000 Social Services Town of Lexington FY 2007 Program Budget The Social Services Department provides services and support for Lexington's seniors,youth,veterans,disabled,and their families. Subprograms within FY2005 FY2006 FY 2007 FY 2007 FY 2007 Program 6000 Expended Restated Dept Request Recommended Appropriated 6100 Council on Aging $ 316,059 $ 420,621 $ 452,714 $ 509,036 $ 509,036 6200 Social Services $ 192,155 $ 18502 $ 144,837 $ 189,837 $ 189,837 Program Totals Compensation $ 296,659 $ 367,993 $ 383,045 $ 411,948 $ 411,948 Benefits - Expenses $ 211,555 $ 238,430 $ 259,506 $ 286,925 $ 286,925 Town Funded Expenses $ 5089214 $ 6069423 $ 6429551 $ 6989873 $ 6989873 General Fund $ 37301 $ 388,948 $ 388,074 $ 392,100 $ 392,100 Enterprise Funds - Directed Funding $ 134,413 $ 217,475 $ 254,477 $ 306,773 $ 306,773 Appropriated Resources $ 5089214 $ 6069423 $ 6429551 $ 6989873 $ 6989873 VIII-1 w � Program 6000 - Social Services FSocial Services Director Council on Aging Social Services Adult Day Care Office Manager Social Services Social Services Youth Services Director Nurse Coordinator Coordinator Day Care Municipal Clerk Veterans'Agent Assistant Day Care Aides Department Clerk FY 2007 Appropriated Budget&Financing Plan VIII-2 June 5,2007 Subprograms 6100-6200: Social Services This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Social Services. It includes: 6100 Council on Aging Services VIII-3 • Summary • Performance Measures 6110 COA Administration&Outreach VIII-9 6120 COA Nutrition VIII-10 6130 COA Community Programs VIII-11 6140 Supportive Day Care VIII-12 6200 Social Services 6210 Veterans Administration& Benefits VIII-13 6220 Services for Youth VIII-14 6230 Support Services VIII-15 6240 Developmentally Disabled VIII-16 FY 2007 Appropriated Budget&Financing Plan VIII-3 June 5,2006 Program: Social Services Subprogram: 6100-6200 Social Services Town of Lexington FY 2007 Program Budget The Social Services Department includes the Council on Aging,Youth Services and Veterans Services. The Social Services Department provides core social services, including direct services provided by licensed social workers, health and well being services, advocacy, financial counseling, educational programs, cultural outreach, and wellness and exercise programs for residents. Programs are provided in collaboration with other Town and school departments, community groups, and government agencies. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Director of Social Services 1 1 1 1 1 Program Coordinator 1 1 - - - Social Services Coordinator 0.8 1 1 1 1 Outreach Social Worker 1 1 1 - - Youth and Family Services Coordinator - - 1 1 1 Social Services Nurse - - - 1 1 Office Manager 1 1 1 1 1 Municipal Clerk(Part Time) - - 0.5 0.5 0.5 Veterans Agent(Part Time) 0.2 0.2 0.2 0.2 0.2 Adult Day Care Coordinator 1 1 1 1 1 Assistant Day Care Coordinator 1 1 1 1 1 Department Clerk - - - - 1 Day Care Assistants Part Time 2 0.5 2 0.5 2 0.5 2 0.5 2 0.5 Budget Recommendations: The Social Services FY2007 budget reflects an increase of$92,450 or 15.25 percent over FY2006. Budget Recommendations Approved in FY 2007: Town Meeting approved the Manager's recommendation to expand the supportive day care program from four to five days, at an additional cost of$52,296 (for the addition of a department clerk at$28,903 plus benefits and$23,393 for client transportation,utilities and supplies). In addition,there is a$17,340 contractual increase for the supportive day care program related to facility rent, utilities and transportation services. The general fund provides a$30,000 contribution to the supportive day care program. This is a decrease from the $47,000 contribution in FY2006. Client fees cover all other costs. Budget Requests Not Recommended by the Town Manager: No other requests presented. FY 2007 Appropriated Budget&Financing Plan VIII-4 June 5,2006 Program: Social Services Subprogram: 6100-6200 Social Services Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY2005 FY2006 FY2007 FY2007 FY2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 296,659 $ 367,993 $ 383M45 $ 411,948 $ 411,948 Expenses $ 211,555 $ 238,430 $ 259,506 $ 286X5 $ 286X5 Total S 5089214 S 6069423 S 642,551 S 6989873 S 6989873 Funding Sources FY2005 FY2006 FY2007 FY2007 FY2007 Actual Restated Dept.Request Recommended Appropriated TaxLevy $ 37301 $ 388,948 $ 388M74 $ 392,100 $ 392,100 Enterprise Funds(Indirects) - Veteran Benefits Reimbursement $ 3,625 $ 3,625 $ 3,625 $ 3,625 $ 3,625 Available Funds $ 130,788 $ 213,850 $ 250,852 $ 303,148 $ 303,148 Grants $ 42,732 $ 42,732 $ 42,732 $ 42,732 $ 42,732 Adult Day Care Fees $ W056 $ 171J 18 $ 208,120 $ 260,416 $ 260,416 Total S 5089214 S 6069423 S 6429551 S 6989873 S 698,873 Bement Summary FY2005 FY2006 FY2007 FY2007 FY2007 Actual Restated Dept.Request Recommended Appropriated Total 6110 COA Administration&Outreach $ 17%069 $ 184,630 $ 19084 $ 198,897 $ 198,897 Total 6120 COA Nutrition $ 5M I3 $ 5,125 $ 5,125 $ 5,125 $ 5,125 Total 6130 COA Community Programs $ 13NI $ 14,335 $ 14,598 $ 14,598 $ 14,598 Total 6140 Adult Day Care $ I M056 $ 216,531 $ 24107 $ 29MI6 $ 290,416 Total 6210 Human&Veterans Services $ 76,437 $ 76,523 $ 77,215 $ 77,215 $ 77,215 Total 6220 Services for Youth $ 3608 $ 45M 1 $ 47,726 $ 47,726 $ 47,726 Total 6230 COA Support Services $ 63,991 $ 48,529 $ 50M57 $ 50M57 $ 50M57 Total 6240 Developmentally Disabled $ 14,839 $ 14,839 $ 14,839 $ 14,839 $ 14,839 Total S 5089214 S 6069423 S 6429551 S 6989873 S 6989873 Object Codes FY2005 FY2006 FY2007 FY2007 FY2007 Actual Restated Dept.Request Recommended Appropriated Compensation Salaries&Wages $ 296,659 $ 367,993 $ 383M45 $ 411,948 $ 411,948 Overtime $ $ $ $ $ subtotal $ 296,659 $ 367,993 $ 383,045 1 $ 411,948 j $ 411,948 Expenses Contractual Services $ 14901 $ 164,464 $ 18104 $ 205,197 $ 205,197 Utilities $ 34,859 $ 37,549 $ 3%019 $ 4307 $ 4307 Supplies $ 27MI5 $ 36,417 $ 3803 $ 38,121 $ 38,121 Equipment $ $ $ $ $ subtotal $ 2111555 $ 2381430 $ 2591506 $ 286,925 $ 2861925 Total S 5089214 S 6069423 S 6429551 S 6989873 S 6989873 FY 2007 Appropriated Budget&Financing Plan VIII-5 June 5,2006 6100/6200 Social Services- Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: The Lexington Social Services Department works to ensure the provision of core social services,including direct services, promoting health and well being,advocacy,financial support, educational and support programs,cultural outreach,and recreational programs for residents of all ages and backgrounds. In collaboration with other Town and school departments,community groups, and government agencies,the Lexington Social Services Department is committed to providing leadership in identifying unmet needs and working to provide appropriate programs and services. We are dedicated to the delivery of services in a professional manner that respects the dignity of all individuals we serve. GOAL: Continue to provide recreational,educational,and health and wellness programming for Lexington's seniors, recognizing the importance of mental and physical activ.tiy in maintaining a healthy quality of life. OBJECTIVES ► Senior Center programming includes music,dance,art,art history lectures, literature discussion, financial,medical and government education,day and overnight travel. r ► Promote and provide exercise programs addressing issues regarding the physical impact of aging. ► Provide health education and screenings to Lexington's Seniors to improve early detection of life threatening illnesses and situations. ► Address mental health issues of Lexington's Senior citizens who,through the aging process,are likely to suffer from these problems and unlikely to seek assistance. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of sessions of classes held at Senior Workload 2,078 3,070 2,403 2,600 2,800 Center Number of participant visits Efficiency 231509 341124 331674 351000 371000 Percent of participants rating the educational Outcome 98% 98% 98% n/a n/a programs as good or better GOAL: Further develop and professionalize volunteerism for Lexington seniors. OBJECTIVES ► Provide opportunities for seniors to have significant volunteer roles at the Senior Center. ► Provide opportunities for volunteers of all ages to provide meaningful service to those in need. ► Develop a comprehensive volunteer management system in the Social Services Department,with a future goal of incorporating volunteer needs throughout the organization. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of senior volunteers Workload 124 175 189 195 200 Number of volunteer hours Workload 141951 151620 141872 151600 161000 Average hours per volunteer Efficiency 120 89 78 80 80 FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VIII-6 6100/6200 Social Services- Mission Statement, Goals & Objectives, Performance Measures Provide Seniors with assistance and/or information to support their independence,with the goal GOAL: that they stay in their homes as long as possible. OBJECTIVES ► Provide a structured supervised day program for seniors who need assistance in living independently or respite for caregivers. ► Responding to the needs/demand,increase day care program from four days per week to five. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Staff ratio to participant Workload 8.5 to 1 8.5 to 1 7 to 1 7 to 1 7.5 to 1 Cost to participant(with transportation) Efficiency $35 $37 $40 $44* $47 Percent of participants rating the program as good or better. Outcome 100% 100% 100% 100% 100% *$60 for out of town clients ► Provide limited nursing services through the department's newly developed Senior Health Monitor Program. ► Provide nutritional assistance in conjunction with Minuteman Senior Services;Meals-on- Wheels and the congregate meals at the Senior Center. ► Provide a daily telephone check in to residents identified as at risk of being frail,homebound or isolated. ► Connect residents with services programs that provide home health care assistance to those in need. ► Provide a comprehensive assessment of individual client cases and make appropriate service referrals. ► Provide emergency financial assistance to residents in need. ► Provide a property tax work off program,allowing residents 60 and over to work for the town in exchange for a reduction on their real estate tax bill. GOAL: In collaboration with Lexington's public and private schools,other Town departments,and other community organizations,develop a continuum of support and intervention services for youth and their families. OBJECTIVE ► Expansion of the original structure of the Youth Services Council membership to include representatives of the Fire Department and the Lexington Clergy. ► Continue to facilitate communication and sharing of information regarding critical incidents, stressors,and crises affecting youth and families in the community. ► Development of the "Forum for Youth" -a volunteer network of private therapists who provide services to children,youth and families. ► Forge connections among youth and other community members: collaborating with school and faith- based youth workers to develop meaningful community service opportunities for youth. ► Identify unmet needs with regard to Youth Services in the community and take an active role in the planning of services and programs to meet these needs. GOAL: Provide resources that will assist developmentally disabled citizens with finding employment and living self-sufficient lives. OBJECTIVE ► Continue the Town's contribution to Central Middlesex Agency for Retarded Citizens(CMARC), enabling them to provide mentally challenged adults assistance with finding employment. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. VIII-7 Subprogram: Council on Aging Element: 6110 COA Administration & Outreach Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The administrative staff provides oversight of the Senior Center and establishes innovative programs and activities for seniors. The staff supports and advocates for elders and other clients of the Social Service Department. In addition,the staff provides supplies,facility oversight and office and administrative support for all social service programming for citizens of every age. Activities at the Senior Center are supported by the Council on Aging Board,whose members are appointed by the Town Manager,and the Friends of the Council on Aging,a group that raises funds and provides other support to the organization. Volunteers are key to the functioning of the Senior Center and Social Services administration tasks,providing reception desk services,professional office support,and coordination of the day trip program and.They run the center's Fix-it Shop, where small appliances and household items with mechanical or electrical problems are fixed for a nominal fee. They maintain the center's professionally catalogued library,accommodating more than 2,000 volumes,magazines,jigsaw puzzles,medical information,over 180 videotapes and Compact Discs,and 200 large print books. Volunteers also run the Windowpane(thrift)Shop,open five days per week,and coordinate the sale of greeting cards located in the Senior Center entrance lobby. Proceeds from the both of these activities go to the Friends of the Council on Aging,and allow for continued development of Senior Center programming that can be offered with little or no cost to participants. Other volunteers coordinate and manage recreational programs and many other Senior Center activities.Additionally,high school students often fulfill their community service requirements at the Senior Center,providing afternoon administrative support or reception coverage. The Council on Aging newsletter is published monthly,and all citizens 60 and older are on the mailing list. Groups of seniors come together monthly to sort and collate the over 4400 newsletters mailed and/or distributed throughout Lexington. HIGHLIGHTS: • The annual satisfaction survey found 92%of people ranking programs as good or excellent.Facility limitations continue to be a major issue for those that attend and those that wish to attend the center. • Participation in the Senior Tax Work Program continues to increase,with departments across the organization utilizing the expertise of participating seniors. • The Council on Aging requested that the Board of Selectmen create a committee to further explore and encourage a decision as to where the town should build a new Senior Center. The Selectmen created the Senior Center Action Plan Committee and appointed appropriate citizens to the group.Final outcomes from the committee recommendations to the Board of Selectmen are now being evaluated. • Collaboration between the Council on Aging Board,the Friends of the Council on Aging,and Social Services department staff continues,as long and short term goals and objectives are being identified and met. BUDGET ISSUES: • None FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 1061912 $ 1131231 $ 1201585 $ 1201585 $ 1201585 Expenses $ 721156 $ 711399 $ 711399 $ 781312 $ 781312 Town Funded Expenses $ 1799068 $ 1849630 $ 1919984 $ 1989897 $ 1989897 General Fund $ 1651111 $ 1651111 $ 1911984 $ 1981897 $ 1981897 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 1659111 $ 1659111 $ 1919984 $ 1989897 $ 1989897 VIII-9 Subprogram: Council on Aging Element: 6120 COA Nutrition Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: A Minuteman Senior Services employee,with support from Social Services staff,manages the nutrition programs at the Senior Center. This includes both the congregate meals and meals-on-wheels. The congregate meal program provides an opportunity for seniors to gather informally five days per week at noon to enjoy a hot and healthy lunch while developing a sense of community. A donation of$2.00 is requested of attendees.An average of 22 seniors participate each day.Approximately 95%of participating seniors contribute to the cost of the meal. Volunteers bring home delivered meals to Lexington residents wishing to participate in the Meals-On-Wheels program. Both the congregate lunch program and Meals-on-Wheels are federally funded programs. HIGHLIGHTS: In FY05: • 3,797 Congregate Meals were served at the Senior Center. • The Meals on Wheels Program supplied 17,106 meals to 133 different clients. • Special event luncheons throughout the year were well attended,recognizing holidays,volunteers contributions,and seasonal celebrations.Friends of the Council on Aging provided supplementary funding for many of these events, allowing seniors to attend at little or no cost. BUDGET ISSUES: None FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ - $ - $ - $ - $ - Expenses $ 51013 $ 51125 $ 51125 $ 51125 $ 51125 Town Funded Expenses $ 59013 $ 59125 $ 59125 $ 59125 $ 59125 General Fund $ 51125 $ 51125 $ 51125 $ 51125 $ 51125 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 59125 $ 59125 $ 59125 $ 59125 $ 59125 VIII-10 Subprogram: Council on Aging Element: 6130 COA Community Programs Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: A variety of educational,recreational,social and support groups,classes,trips and other activities are offered to Lexington Seniors. Formal instruction and classes are taught in yoga,muscle strengthening,poetry appreciation,arts and crafts,quilting,and dancing.Lectures are offered on issues such as fitness,art history,current events,housing,health,and financial planning to inform and educate seniors. Groups of citizens meet to discuss current events and books,learn about computers,engage in exercise together,view movies,play bridge,scrabble,and mah Jong,sing in a chorus,or play in a band. Many of these activities are led by volunteers and are free to participants. The Senior Center is seeing an increased interest in Health and Wellness programming(which includes exercise),as well as informational presentations on financial issues. Trips,primarily organized by volunteers, send Lexington Seniors to local concerts,regional museums,casinos,and out of state sites of interest. Various Senior Center programs are supported through funding from the Friends of the Council on Aging. The Lexington Youth Commission participates helps with the center's programs,helping staff serve lunch at several larger events each year. Lexington Community Education also sponsors daytime adult education classes for seniors held at the Senior Center, which are well attended. Over 25 Volunteer program leaders and 189 total volunteers make these programs possible. HIGHLIGHTS: • In FY05,2,403 different programs occurred at the Senior Center,resulting in 33,674 visits to the Senior Center. • Interest in Health and Wellness programming is growing,with those programs being well attended consistently. • Informational presentations on issues related to finances are seeing a tremendous increase in attendance,along with increased demand for more programs. • In FY05 189 volunteers gave 14,872 hours of service to the department and it's many programs and services. BUDGET ISSUES: FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 121722 $ 131135 $ 131398 $ 131398 $ 131398 Expenses $ 11199 $ 11200 $ 11200 $ 11200 $ 11200 Town Funded Expenses $ 139921 $ 149335 $ 149598 $ 149598 $ 149598 General Fund $ 131800 $ 141335 $ 141598 $ 141598 $ 141598 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 139800 $ 149335 $ 149598 $ 149598 $ 149598 VIII-11 Subprogram: Council on Aging Element: 6140 Supportive Day Care Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Lexington's Supportive Day Care Program is located at 20 Mill Street,Lincoln,on the Lexington/Lincoln border.A fee for service program,it provides stimulating activities for seniors with impaired mobility issues as well as those with issues related to memory loss. The environment of the program is warm and inviting,offering a safe,supervised day that includes structured and purposeful activity to maintain and improve cognitive functioning. The program also serves as a resource for family members and caregivers,providing respite time from the care giving role. Counseling,information sharing and in- home assessments are provided. The program charges a daily fee for its services,which includes meals.Round trip transportation is also available for an additional fee. HIGHLIGHTS: • In FY05,4,936 units of service(days of attendance)we provided to 60 clients. BUDGET ISSUES: • The Town contribution to the program remains fixed at$3 0,000,although increases in contractual services will require fee increases for both attendance and transportation services. • The largest increase in FY07 will be the cost of transportation services. **General Fund Contribution is comprised of$30,000 annually from tax levy, the remainder from fees. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 881056 $ 991619 $ 1031258 $ 1321161 $ 1321161 Expenses $ 301000 $ 1161912 $ 1371749 $ 1581255 $ 1581255 Town Funded Expenses $ 1189056 $ 2169531 $ 2419007 $ 2909416 $ 2909416 General Fund $ 301000 $ 301000 $ 301000 $ 301000 $ 301000 Enterprise Funds - Directed Funding $ 881056 $ 1861531 $ 2111007 $ 2601416 $ 2601416 Appropriated Resources $ 1189056 $ 2169531 $ 2419007 $ 2909416 $ 2909416 VIII-12 Subprogram: Social Services Element: 6210 Human Services and Veterans Admin Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Social Services Coordinator is responsible for the planning and coordinating of social service needs for families and seniors in Lexington. Serving primarily as an information and referral resource to the community,assessment,goal setting and guidance toward implementation of goals for groups and individuals is provided.Efforts are directed toward improving the quality of life of Lexington's adult and senior residents in areas of health,safety and mental health.The department provides limited case management. The Town provides financial assistance,including medical benefits and case management/information and referral services, to veterans and their dependents as required by Mass. General Law,Chapter 115.The Veteran's Agent,in conjunction with the Social Service Coordinator,administers these expenditures and assists veterans in applying for other services. Assistance for food, fuel,housing,living expenses,medical bills,and pharmacy expenses is given in response to unexpected crises such as physical disability or unemployment. Long-term living and medical expenses are disbursed for elderly veterans and widows of veterans according to budgets mandated by the state legislature. The Town pays for living expenses according to budgets determined by the state legislature and for medical and dental expenses according to rates set by the Mass.Rate Setting Commission. The Commonwealth later reimburses the Town for 75%of these payments. HIGHLIGHTS: • Families in need were identified by the department and supported through various charities and organization during the holiday season. The numbers of families helped has not changed significantly,while the number of organizations offering help has grown. BUDGET ISSUES: none FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 271317 $ 531142 $ 531595 $ 531595 $ 531595 Expenses $ 491120 $ 231381 $ 231620 $ 231620 $ 231620 Town Funded Expenses $ 769437 $ 769523 $ 779215 $ 779215 $ 779215 General Fund $ 531472 $ 581657 $ 591349 $ 591349 $ 591349 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ 171866 $ 171866 $ 171866 $ 171866 $ 171866 Appropriated Resources $ 719338 $ 769523 $ 779215 $ 779215 $ 779215 VIII-13 Subprogram: Social Services Element: 6220 Services for Youth Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: An integral part of the Social Services Department team of Social Workers,the Youth and Family Services Coordinator is dedicated to youth intervention,case management and coordination of services for youth and families. The goal of the position is to develop a continuum of services for youth,building on what is working well,exploiting the strengths in this community,and filling identified gaps in services. To do so requires strong and continued communication and collaboration among public and private schools in Lexington,the Police and Fire Departments,the Recreation Department and social services personnel as well as outreach to community agencies and committees focused on youth and family services. A multi-level approach is now in place,aimed at creating and sustaining community awareness,attention, and funding for a range of services for youth,and includes: • Coordinated case management to at-risk youth and families in collaboration with schools,police,fire,recreation and other area agencies as appropriate. • Continued development of the goals and objectives of the Youth Services Council,as the group identifies needs and how to address them throughout the community. HIGHLIGHTS: • Expansion of the original structure of the Youth Services Council membership to include representative from the Fire Department and the Lexington Clergy. • Case management to at-risk youth and families in collaboration with schools,police,and community agencies/services. • Continued development of the"Forum for Youth"volunteer network,consisting of private therapists who provide services to children,youth and families. • Focus on outreach to Lexington's two middle schools,providing recreational outings as an opportunity to develop relationships with the students. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 361888 $ 451911 $ 471726 $ 471726 $ 471726 Expenses $ - $ - $ - $ - $ - Town Funded Expenses $ 369888 $ 459911 $ 479726 $ 479726 $ 479726 General Fund $ 451000 $ 451911 $ 471726 $ 471726 $ 471726 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 459000 $ 459911 $ 479726 $ 479726 $ 479726 VIII-14 Subprogram: Social Services Element: 6230 Support Services Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: In-home assessment,crisis intervention,telephone reassurance,and the Senior Health Monitor program are available to Lexington Seniors. The Senior Health monitor team,consisting of the Social Services Nurse,the Social Services Coordinator and the Supportive Day Care Director,provide health assessments and appropriate referrals,develop in-home care plans,make regular visits to people in their homes,and provide nursing services as appropriate. Staff also provides and/or coordinates health screenings and educational programming,weekly blood pressure clinics,and podiatry services. These services are available at the Senior Center and Senior Housing locations in the community. Support groups,educational programs, fitness programs,tax preparation assistance,fuel assistance and health insurance counseling are also available at the Senior Center. HIGHLIGHTS: In FY 2005: • General information/referral services were provided to 1186 residents. • Case management and advocacy services provides to 637 residents. • Food-shopping assistance and friendly visits through the Friend-to-Friend Program were provided to 30 seniors. This program is growing,with the addition of the Youth and Family Services Coordinator focusing on the intergenerational possibilities of this program. • Daily"check in"phone calls to 10 homebound seniors. • Health screenings and services were provided to 175 seniors. BUDGET ISSUES: None FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 241764 $ 421955 $ 441483 $ 441483 $ 441483 Expenses $ 391227 $ 51574 $ 51574 $ 51574 $ 51574 Town Funded Expenses $ 639991 $ 489529 $ 509057 $ 509057 $ 509057 General Fund $ 521489 $ 301663 $ 321191 $ 321191 $ 321191 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ 171866 $ 171866 $ 171866 $ 171866 $ 171866 Appropriated Resources $ 709355 $ 489529 $ 509057 $ 509057 $ 509057 VIII-15 Subprogram: Social Services Element: 6240 Developmentally Disabled Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Town funding of this program supports services provided by the Central Middlesex Association for Retarded Citizens (CMARC)to train and assist developmentally disabled adults to become gainfully employed. With a workshop/ instructional site located in Woburn,CMARC trains developmentally disabled adults in academic and vocational skills (including assembly operations,electronics soldering,direct mailing,light machine work,inspection,collating and insertion,packaging and salvage work),job-seeking skills,resume preparation,and travel training. Once trained,workers continue at a sheltered workshop or are employed in industry. For workers placed in industry there is a continuation of CMARC support through on-the-job training and long-term follow-up.CMARC is an area agency with affiliation with the state Department of Mental Health(DMH)and the Department of Mental Retardation(DMR),through which they also receive funding. Job contracts are obtained through CMARC's Job Procurement Officer. Town funding pays for a portion of the salary of this position.In recent years there has been a shift in emphasis away from the Job Procurement Officer finding jobs and towards training workers to become more active participants in finding their own employment,as does the general population. Family members,friends and neighbors are included in job-seeking efforts to increase the networking capacity for those seeking employment. CMARC also provides constructive social interaction and recreational opportunities for its workers. BUDGET ISSUES: • This funding was reinstated in the FY05 budget,after inclusion in the FY04 failed override caused elimination of this funding for one year. Services to Lexington residents were not interrupted,but the nominal contribution for participation in this program is outweighed by the amount of service the agency provides to Town residents. • In FY05,CMARC provided services to 29 adult Lexington resident. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ - $ - $ - $ - $ - Expenses $ 141839 $ 141839 $ 141839 $ 141839 $ 141839 Town Funded Expenses $ 149839 $ 149839 $ 149839 $ 149839 $ 149839 General Fund $ 141839 $ 141839 $ 141839 $ 141839 $ 141839 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 149839 $ 149839 $ 149839 $ 149839 $ 149839 VIII-16 Section IX: Community Development Program 7000 Office of Community Development Planning Economic Development Program: 7000 Community Development Town of Lexington FY 2007 Program Budget The Community Development program includes the Office of Community Development,Planning Department, and the position of Economic Development Officer. This program supports municipal inspections and community development activities. All Town functions involving building inspections, public health, conservation, zoning appeals,historic districts,planning, and economic development are provided by this program. Subprograms within FY2005 FY2006 FY 2007 FY 2007 FY 2007 Program 7000 Expended Restated Dept Request Recommended Appropriated 7100 Office of Comm. Dev't $5921026 $6771235 $7141839 $7981733 $7981233 7200 Planning Dept $1751412 $2021723 $2121482 $2121482 $2121482 7300 Economic Dev $821798 $1251121 $1061342 $1641842 $1641842 Program Totals Compensation $7361852 $8501171 $8951551 $110371945 $110371945 B ene fits 0 0 0 0 0 Expenses 1131384 1541908 1381112 1381112 1381112 Town Funded Expenses $8509236 $190059079 $190339663 $191769057 $191769057 General Fund $8331784 $8331784 $110331663 $111761057 $111761057 Enterprise Funds 0 0 0 0 0 Directed Funding 781267 0 0 0 0 Appropriated Resources $9129051 $8339784 $190339663 $191769057 $191769057 IX-1 � �, Program 7000 - Community Development Office of Community Development - Subprogram 7100 Director/Conservation Admin. Office Manager/ Executive Secretary Department Clerks Building Commissioner Conservation Assistant Director of Public Health - Inspector of Wires Public Health Nurse Building Inspector LHealth Agent Zoning Enforcement Administrator Plumbing/Gas Inspector - Sealer of Weights/Measures Planning Department - Subprogram 7200 Planning Director Senior Planner Planner Department Clerk Economic Development - Subprogram 7300 Economic Develop. Officer Liberty Ride Coord. Guides FY 2007 Appropriated Budget&Financing Plan IX-2 June 5,2006 Subprogram 7100: Office of Community Development This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Office of Community Development. It includes: 7100 Office of Community Development IX-3 • Summary • Performance Measures 7110 Building Inspections IX-9 7120 Regulatory Support IX-10 7130 Conservation IX-11 7140 Public Health IX-12 FY 2007 Appropriated Budget&Financing Plan IX-3 June 5,2006 Program: Community Development Subprogram: 7100 Office of Community Development Town of Lexington FY 2007 Program Budget The Office of Community Development includes the Building Inspections Department,Health Department, Conservation Department,Zoning Board of Appeals,Historic District Commission and Sealer of Weights and Measures. The Department integrates several different regulatory services in order to streamline code enforcement, outreach and educational activities. Through this collaborative effort,the department can better manage the many and varied changes that occur as the community develops providing a comprehensive perspective on the impact of commercial, residential and public development. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY2007 Actual Actual Actual Actual Budget Building Commissioner^ 1 1 1 1 1 Electrical Inspector 1 1 1 1 1 Building Inspector 0.71 0.71 0.71 1 1 Zoning Fnforcement Officer 0.46 0.46 0.46 0.46 1 Plunb*Gas/1Vlechanical Inspector 1 1 1 1 1 Sealer of Weights and Measures 0.43 0.22 0.22 0.22 0.22 Office Nbnager 1 1 1 1 Department Clerk 3.2 2.86 2 2 3 Conservation Adnrinistrator" 1 1 1 1 1 Conservation Assistant 1 1 1 1 Public Health Director 1 1 1 1 1 Health Agent 1 1 1 1 1 Public Heath Nurse 0.51 0.23 0.34 0.34 0.71 Animal Control Officer^" 1 0.54 0.54 ** ': "Comity Development Department Director(Building Commissioner until 11/03,Conservation Administrator beginning 12/04) "'Animal Control transferred to Police Department Budget in FY2007 *Position(s)in d--risk budget Budget Recommendations: The Community Department FY2007 budget recommendation is an $121,498 or 17.94 percent increase over FY2006. Budget Recommendations Approved in FY 2007: 1. Public Health Nurse. Town Meeting and the voters approved the Manager's Recommendation to increase the hours of Public Health Nurse from 12 to 25 hours per week, at a cost of$21,000 plus benefits. This was a very high priority. The Public Health Nurse provides a number of State mandated and other wellness programs including health screening, prevention, control and reporting of communicable diseases within the town and schools; staffing immunization clinics; storing and distributing vaccines; and the surveillance, investigation and reporting of communicable diseases. Approximately one-third of the hours for this position were eliminated in fiscal year 2004. 2. Zoning Enforcement Administrator. Town Meeting approved the Manager's Recommendation to increase the hours for the Zoning Enforcement Administrator be increased from 16 to 35 hours, at a cost of$27,634 plus benefits. Because the Zoning Enforcement Administrator position is only staffed 16 hours per week, a Department Clerk must attempt to provide assistance to applicants who are filing permits and applications with the Zoning Board of Appeals. A clerk does not process the technical knowledge and skills to administer and interpret the Zoning Bylaw. As a result,there are regular instances where Zoning Board of Appeals applicants have filed for the incorrect permit. FY 2007 Appropriated Budget&Financing Plan IX-4 June 5,2006 Program: Community Development Subprogram: 7100 Office of Community Development Town of Lexington FY 2007 Program Budget 3. Conservation Administrator Assistant. Town Meeting and the voters approved the Manager's Recommendation to restore the Conservation Administrator Assistant at a cost of$40,260 plus benefits. This position was eliminated in fiscal year 2004. Since the loss of this position,the Town has been unable to meet statutory and local regulatory requirements regarding the processing of permits and licenses. This request was a high priority of the Conservation Commission. Budget Requests Not Recommended by the Town Manager: The following requests have been made by the Director of Community Development: 1) $3 0,000 for the Board of Health to implement health programs; 2) $20,000 to update the Open Space and Recreation Plan(this is eligible for CPA funding). 3) $20,000 to implement a comprehensive land management program, including restoration of meadow mowing and trail maintenance activities,to properly maintain over 1,300 acres of conservation land; and 4) an additional $15,126 to bring the public health nurse's position to full-time. Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY2007 Actual Adjusted Requested Recommended Appropriation Compensation $ 538N9 $ 620,466 $ 654,820 $ 738,714 $ 738,714 Expenses $ 53M97 $ 56,769 $ 60,019 $ 60,019 $ 60,019 Total $ 5929026 $ 6779235 $ 7149839 $ 7989733 $ 7989733 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY2007 Actual Adjusted Requested Recommended Appropriation Tax Levy $ (783,696) $ (550,548) $ (479,394) $ (395,500) $ (395,500) Enterprise Funds $ - $ - $ - $ $ Directed Funding $ 1418,533 $ 1,227,783 $ 1,194,233 $ 1,194,233 $ 1,194,233 Changes for Service $ 58412 $ 30,529 $ 39,515 $ 3%515 $ 3%515 Licenses&Permits $ 1,360,121 $ 1,197,254 $ 1,154,718 $ 1,154,718 $ 1,154,718 Total $ 6349837 $ 6779235 $ 7149839 $ 7989733 $ 7989733 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Adjusted Requested Recommended Appropriation Total 7110 Building Inspection $ 283,182 $ 312,519 $ 334M22 $ 361,656 $ 361,656 Total 7120 Regulatory Support $ 102,941 $ l W 3 62 $ 11 1,593 $ 144,03 8 $ 144,03 8 Total 7130 Conservation $ 82,585 $ 10601 $ 113M8 $ 113433 $ 113433 Total 7140 Public Health $ 123,318 $ 151,553 $ 15806 $ 17906 $ 17% 06 Total $ 5929026 $ 6779235 $ 7149839 $ 7989733 $ 7989733 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Adjusted Requested Recommended Appropriation Compensation Salaries&Wages $ 538N9 $ 620466 $ 654,820 $ 738,714 $ 738,714 Overtime $ $ $ $ $ subtotal $ 538,929 $ 620,4661 $ 6.54,8201 $ 738,7141 $ 738,714 Expenses Contractual Services $ 43,863 $ 46,388 $ 4%638 $ 4%638 $ 4%638 Utilities $ - $ - $ - $ - $ - Supplies $ %234 $ K381 $ K381 $ K381 $ K381 Equipment $ $ $ $ $ subtotal $ 53,097 $ 56,769 $ 60,019 $ 60,019 $ 60,019 Total $ 5929026 $ 6779235 $ 7149839 $ 7989733 $ 7989733 FY 2007 Appropriated Budget&Financing Plan IX-5 June 5,2006 7100 Community Development-Mission Statement,Goals&Objectives, Performance Measures MISSION STATEMENT: The Office of Community Development seeks to protect and improve the quality of life of the citizenry by providing leadership in promoting and preserving a safe,healthy and desirable living and working environment. The department integrates several different regulatory services including building,conservation,health,zoning and historic districts in order to streamline code enforcement,outreach and educational activities. Through this collaborative effort,the department can better manage the many and varied changes that occur as the community develops and provide the community with a comprehensive perspective on the impact of commercial,residential and public development. GOAL: Improve communication with the public and within the organization. OBJECTIVES ► Increase the use of press releases,booths at public events,informational brochures,newsletters,community programs, volunteers,and the Internet to educate the public on health,safety and environmental issues. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of informational press and educational releases Workload 9 12 15 15 15 Percent increase in press releases Outcome 50% 33% 33% - - ► Development Review Team,comprised of various town departments,to review and comment on proposed development projects collectively. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of times Interdepartmental Review Team met Workload 7 10 1 15 20 Number of projects reviewed Outcome 12 16 2 14 25 GOAL: Continue to improve customer service. OBJECTIVES ► Work to improve the turn-around time for permit reviews while maintaining a high-caliber review. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of building permits issued Workload 907 1,071 104 1,150 1,175 Number of electrical permits issued Worload 1,077 1,072 1,239 1,300 1,350 Number of plumbing/gas/mechanical permits issued Workload 1,255 1,455 1,987 1612** 1,700 Average time to issue building permit(in days) Efficiency 18 25 23 23 20 Percent of building permits issued within 14 days Outcome 74% 70%* 68%* 72% 75% *The increase in permit review time is due to a decrease in staffing levels and an increase in workload. "The number does not include over 1,000 gas permits issued due to a recent gas emergency Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of wetland applications reviewed Workload 80 81 83 82 80 Number of wetland applications permitted Workload 82* 81 83 82 80 Number of building permits reviewed for wetland Workload 447 450 460 640 650 implications Number of building permits held for wetland issues Efficiency 33 35 36 30 30 *2 permits were denials and are under appeal Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of health permits issued Workload ------- 554 537 567 552 Number of food establishments inspected Workload ------- 253 369 427 400 Total number of health inspections conducted Workload ------- 467 534 637 546 Number of communicable diseases investigated Workload ------- 112 69* 108 73 *Investigations decreased due to reductions in staff levels(public health nurse). State Department of Public Health conducted a percentage of the disease investigations. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. IX-7 7100 Community Development-Mission Statement,Goals&Objectives, Performance Measures ► Respond to and answer inquiries within 48-hours. Performance Measure Measure FY2003 FY2004* FY2005* FY2006** FY2007** Number of conservation inquiries received Workload 2J 10 2,210 2,540 200 2,900 Number of inquiries answered within 48-hours Efficiency L593 1,457 L631 L870 200 Percent of inquiries answered within 48-hours Outcome 75% 66% 64% 67% 72% *Efficiency decreased due to reductions in staffing levels "Estimates account for partial restoration in staffing levels Performance Measure Measure FY2003 FY2004* FY2005* FY2006** FY2007** Number of health inquiries received Workload ------- 1119 1528 1386 1344 GOAL; Continue to improve customer service. OBJECTIVES(con't) ► Develop flexible work schedules to allow for inspection times that best meet customers'needs. ► Expand health care services available to senior residents. ' GOAL: Improve the technology system. OBJECTIVES ► Increase the use of the internet to provide a 24-hour information center. ► Work toward converting existing paper files to electronic files such as CD-ROM to improve access. Performance Measure Measure FY2003 FY2004 FY2005* FY2006* FY2007 Percentage of paper files more than 3 years old that have o 0 0 0 0 been converted to CD-ROM or Microfilm Outcome 3 5/0 40/0 10/0 10/0 10/o *A decrease is anticipated due to a lack of funding,making it impossible to keep pace with new submittals ► Maintain and build upon recently created electronic permitting systems. Provide opportunities for staff to continue their professional development in order to enhance their skills to better GOAL' meet the goals of the program. OBJECTIVES ► Continue to attend training seminars to maintain and expand skills. ► Explore national certification and cross-discipline certification for inspectors. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. IX-8 Subprogram: Office of Comm. Dev't Element: 7110 Building Inspection Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Building Inspection staff enforces state building codes,local zoning laws,and Architectural Access Board Regulations, as well as electrical,gas,mechanical,and plumbing codes. Staff issue permits,inspect construction sites,conduct periodic safety inspection of restaurants, schools,religious institutions,museums,and other places of assembly,and levy fines or prosecute when necessary to maintain code compliance. HIGHLIGHTS: • Permit activity continued at a high level,with a total of 1127 building permits issued in calendar year 2005. • Construction began on a large addition at Brookhaven on Waltham Street. Construction began and was completed for a new building at MIT Lincoln Lab on Wood Street. Construction continued for tenant improvements, demolition and alterations at 131 Spring Street,the former site of Raytheon.Minor demolition began in preparations for alterations at 31 Fletcher Avenue,the former site of Jefferson Union. • Construction was completed at the new Harrington School. The old Fiske School was demolished and construction began for the new Fiske School. • Construction is nearly complete for the new building at Grace Chapel. • Construction continued on dwellings at Cider Mill Road,and construction began on houses at the new Luongo Farm Lane off of Pleasant Street. • The demolition of existing houses and the construction of new larger houses on scattered sites continued.Permits were issued to demolish 82 existing houses,while 80 permits were issued for the construction of new single- family dwellings and two permits were issued for new two-family dwellings. • Demolition permits were issued for 775 Trapelo Road,the site of the old Metropolitan State Hospital,in preparation for a large new residential project by Avalon. • A gas explosion destroyed a home at 3 Hancock Avenue.As a result of the explosion, 1800 homes were impacted, resulting in the need for the gas inspector to inspect approximately 200 homes.Inspectors from across the state assisted during this crisis. BUDGET ISSUES: • Several large ongoing projects(including Brookhaven)and upcoming projects,including Avalon,Battlegreen Inn, Jefferson Union and Patriot Drive(former site of Raytheon)will stretch the building inspection staff to its limits. • A new sprinkler law,recently enacted to address concerns about The Station fire in Rhode Island,will require additional ongoing enforcement. • Due to the large number of documents received each year,and the lack of storage space,off-site storage of original records,purchase of records management software,and purchase of computer hardware for this task may have future budget implications. • The department is reviewing the availability of permit management software to more easily track and manage permits,and to coordinate permit issuance between various departments. Element Totals FY2005 FY2006 FY 2007 FY 2007 FY 2007 Expended Restated Dept Request Recommended Appropriated Compensation $2491640 $2751750 $2911503 $3221137 $3221137 Expenses 331542 361769 391519 391519 391519 Town Funded Expenses $2839182 $3129519 $3319022 $3619656 $3619656 General Fund $2871482 $3121519 $3311022 $3611656 $3611656 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $2879482 $3129519 $3319022 $3619656 $3619656 IX-9 Subprogram: Office of Comm. Dev't Element: 7120 Regulatory Support Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Regulatory Support staff provides administrative support to the Building,Health,and Conservation Departments and to the Community Development Department boards and commissions,including the Zoning Board of Appeals and Historic Districts Commission,and coordinates their daily operations. The staff schedules and coordinates hearings, sets agendas, processes applications and permits,maintains files,circulates petitions among Town boards and officials,prepares meeting notices and agendas,determines,notifies abutters,communicates with the public,attends meetings,and files all final documents. The Board of Appeals consists of five members with six associate members appointed by the Board of Selectmen. The Board grants variances, special permits,and Comprehensive Permits(MGL c.40B, §20-23,as amended)to allow activity or construction standards not otherwise permitted by the Zoning Bylaw and hears appeals of decisions made by the Building Commissioner and Zoning Officer. The Historic Districts Commission also consists of five members with four associate members appointed by the Board of Selectmen. The Commission issues Determinations and Certificates of Appropriateness to ensure compliance with all historic district regulations in order to preserve the historical context and architectural character of the Town's four historic districts known as the Battle Green,Hancock-Clark,Munroe Tavern,and East Village. HIGHLIGHTS: Board of Appeals: • There were 68 hearings in 2005. • There were 36 applications for variances,and 26 applications for Special Permits,3 special permit renewals, 1 revision of special permit, 1 modification of Special Permits • There were 2 appeals from Building Commissioner or Zoning Enforcement Officer decisions. Both were overturned. • The Board heard 1 petition for a Special Permit with Site Plan Review on projects Approved by the Annual Town Meeting. • One Comprehensive Permit(M.G.L.Ch.40B)application(Grandview)to allow construction of residential developments of multi-family rental units in multiple buildings(of which at least 25%would be affordable units) was denied. Historic Districts Commission: • Held a special Informal Meeting with the Capital Expenditures Committee,Permanent Building Committee and the School Committee to review preliminary designs for the School Administration Building. The Commission is looking forward to working with the above during 2006. • Held an informal meeting with the developers of the special needs housing at the Lexington Press on Oakland Street and are looking forward to working with them on this important project in the Lexington Center area. • The Commission is looking forward to helping the owners of 3 Hancock Avenue to rebuild their house,which was tragically destroyed by fire as a result of the Keyspan Incident in November 2005. • Continued to work with businesses on signage issues and with homeowners on additions. Commission members continue to meet on-site with many applicants to try to help them through the design process and through problem areas. Element Totals FY2005 FY2006 FY 2007 FY 2007 FY 2007 Expended Restated Dept Request Recommended Appropriated Compensation $1021941 $10613 62 $1111593 $144103 8 $144103 8 Expenses 0 0 0 0 0 Town Funded Expenses $1029941 $1069362 $1119593 $1449038 $1449038 General Fund $1061941 $10613 62 $1111593 $144103 8 $144103 8 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1069941 $1069362 $1119593 $1449038 $1449038 IX-10 Subprogram: Office of Comm.Dev't Element: 7130 Conservation Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Pursuant to the Conservation Commission Act(M.G.L. c.40,s.8c),the Lexington Conservation Commission was established for"the promotion and development of the natural resources and for the protection of watershed resources." The Lexington Conservation Commission serves the community by administering and enforcing the State's Wetlands Protection Act(M.G.L. Ch.131, S.40)and the Town's Wetland Protection Code(Ch. 130),by managing over 1,300 acres of conservation land,by acquiring land and advocating for the protection of open space,and by providing outreach and education about Lexington's natural and watershed resources. The Director of Community Development/Conservation Administrator manages and supervises the Office of Community Development staff and operations and,along with the Conservation Assistant,performs administrative, supervisory, professional,and technical work in connection with managing and directing comprehensive environmental programs. Conservation responsibilities include administering,interpreting,and enforcing all applicable laws and codes;counseling, guiding,and educating the public on environmental issues;researching and reporting on relevant issues for the Commission meetings to aid the Commission in key decision making;enforcing permit conditions through construction inspections;and managing conservation areas and the Land Stewardship Program. HIGHLIGHTS: • Reviewed and acted on 36 Notices of Intent,2 Abbreviated Notices of Resource Area Delineation,31 Requests for Determinations, 11 Requests for Amendments to Orders of Conditions,2 Emergency Certifications, 11 Enforcement Orders/Violations,20 Certificates of Compliance, 5 Extension Permits,and 4 Conservation Restriction drafts,held 131 public hearings,and performed on-site inspections and monitoring for these and all other on-going projects. • Adopted revisions to the Code of the Town of Lexington Regulations Fee Schedule. • Participated in meetings and provided comments to the State regarding revisions to the Wetland Protection Act Regulations(310 CMR 10.00). • Assisted Engineering in the second year of implementation of the Town's NPDES Stormwater General Permit Notice of Intent for Discharges from Small Municipal Separate Storm Sewer Systems(MS4s)to comply with Federal permit requirements under the NPDES Storm Water Program. The key elements of the Notice of Intent include incorporating best management practices for six minimum controls:public education/outreach,public participation/involvement, illicit discharge detection/elimination,construction site runoff control,post-construction stormwater management,and pollution prevention/good housekeeping for municipal operations; establishing measurable goals and a 5-year schedule for achieving goals,and designating responsible party(ies). • Monitored permit compliance at the following major sites(on-going):Former Metropolitan State Hospital(solid waste remediation,parkway construction,and Avalon Bay Communities),Brookhaven,Arlington Reservoir Dam,Route 128/2A Service Area,Fiske School,MIT Lincoln Labs,and 125 Hartwell Avenue. • Managed over 1340 acres of conservation land with the help of volunteer land stewards,Eagle Scouts,and the Department of Public Works. Coordinated a core group of active land stewards referred to as Land Steward Directors to provide assistance in managing conservation areas and promoting conservation areas. Sponsored Walkin' Jim Stoltz to present his Forever Wild program at the Annual Fall Land Stewardship meeting and held Conservation Area Work Days at Hayden Woods and Dunback Meadows to construct new boardwalks and bridges and improve trails as a result of being awarded a Recreational Trails Grant. BUDGET ISSUES: • This budget does not restore funds to implement a comprehensive land management program,including restoration of meadow mowing and trail maintenance activities,to properly maintain over 1,300 acres of conservation land. Element Totals FY2005 FY2006 FY 2007 FY 2007 FY 2007 Expended Restated Dept Request Recommended Appropriated Compensation $821585 $1061801 $1131618 $1131433 $1131433 Expenses 0 0 0 0 0 Town Funded Expenses $829585 $1069801 $1139618 $1139433 $1139433 General Fund $951604 $1061801 $1131618 $1131433 $1131433 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $959604 $1069801 $1139618 $1139433 $1139433 IX-11 Subprogram: Office of Comm. Dev't Element: 7140 Public Health Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Board of Health manages resources and programs designed to protect the health of the community. The public health program in Lexington serves to evaluate community health needs and develop intervention programs to prevent disease and disability. Enforcement of State and local health codes,administration of health screening and vaccination programs,and cooperative prevention programs with different town agencies are other core functions and responsibilities of the Board of Health. The Board also continues to work on preparedness for emergencies including a potential influenza pandemic, bioterrorism,and natural disasters;in addition to researching new insights and innovative solutions to health issues. HIGHLIGHTS: • Established a medical volunteer list of local residents who are healthcare professionals that could be available and willing to volunteer in the event of a local or regional emergency. Mailed over one-thousand letters to medical and received back approximately 400 completed volunteer registration forms. Developed a database of the volunteers for future planning,training,and for the opportunity to become implemented into a regional medical reserve corp. • Continued efforts on the Public Health Emergency Operations Plan for the Town of Lexington. Completed emergency preparedness deliverables set forth by the State Department of Public Health. Identified emergency dispensing sites and associated plans to administer vaccine or antibiotics in response to large infectious disease outbreaks within the community. • Awarded funding from the Federal Government to conduct a two-town emergency preparedness tabletop exercise in collaboration with the Town of Burlington Health Department. Conducted an exercise that involved vital communications and workforce disruption related to the potential exposure to anthrax within each community, simultaneously. Included Lexington and Burlington personnel from the Health Department,Board of Health,Fire Department,Police Department,Public Works,and Town Administration. • Participated in the East Middlesex Mosquito Control Program which included applications of larvacide to town catch basins during the 2005 mosquito breeding season and West Nile Virus monitoring and surveillance. • Conducted unannounced inspections on recreational camps within Lexington. Requested exercises and action plans to be executed to ensure compliance and approval for responses to incidents such as a lost camper or swimmer alert. Conducted roll calls of campers to identify attendance of non-registered camp participants. • Coordinated and conducted two flu vaccine clinics. Conducted both clinics at St.Brigids Parish. Vaccinated approximately 410 residents at the two clinics. • Continued participation on the Article 40 Ad Hoc Committee to review the existing bylaw with respect to stationary engine run-up and make recommendations to Town Meeting for reducing excessive engine idling in Lexington. Created educational brochure that was delivered to all residents in Lexington. Developed an educational webpage on engine idling that is available on the Health Department website. Outlined educational programs with the committee to address further education to the community and enforcement planning. • Participated in the Metrowest-Suburban Tobacco Control Collaborative(MTCC)on enforcement of state and local tobacco laws and education. Collaborated with MTCC for conducting routine inspections throughout the year to identify tobacco sales to minors from permit holders in Lexington. Issued fines to the establishments who sold tobacco to minors. • Presented an educational presentation to residents on household septic systems that outlined the components, functions, and proper maintenance requirements of septic systems. Provided best management practices and pumping record log sheets. BUDGET ISSUES: • This budget does not include needs based requests to fund 10 additional hours for the Public Health Nurse to increase from part-time to full-time and to fund the implementation of Board of Health programs. Element Totals FY2005 FY2006 FY 2007 FY 2007 FY 2007 Expended Restated Dept Request Recommended Appropriated Compensation $1031763 $1311553 $13 8,106 $1591106 $1591106 Expenses 191555 201000 201500 201500 201500 Town Funded Expenses $1239318 $1519553 $1589606 $1799606 $1799606 General Fund $1441810 $1511553 $1581606 $1791606 $1791606 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1449810 $1519553 $1589606 $1799606 $1799606 IX-12 Subprogram 7200: Planning This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Planning Department. It includes: 7200 Planning IX-13 • Summary • Performance Measures 7210 Planning IX-19 FY 2007 Appropriated Budget&Financing Plan IX-13 June 5,2006 Program: Community Development Subprogram: 7200 Planning Town of Lexington FY 2007 Program Budget The Planning Department and Planning Board provides short and long term planning in regard to growth and development issues and proposals. Specific duties include: preparing and updating the Comprehensive Plan; administering Subdivision Regulations in accordance with State law; reviewing residential special permit applications and unaccepted street applications; participating in intertown land use projects; reviewing and making recommendations required in regard to zoning amendments and rezoning petitions; and preparing the Planning Board's proposed zoning changes. The Planning Department staff also analyzes economic, demographic and development trends occurring in Lexington and the region to assist the Planning Board,the Town Manager and various town departments and committees. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Planning Director 1 1 1** 1 1 Assistant Planning Director 1 1 1 - - Planning Intern 1 .5* - - - Department Clerk 1 1 1 1 1 Planner - - 0.9 0.4 0.4 Senior Planner - - - 1 1 Total . "intern position reduced to half time per override;position filled from 7/03 to 11/03,left for full-time employment;from 1/04 to 5/04 intern worked 162.5 hours,half of which were funded by the Town and the other half by MIT internship program Planning Director left 9/04,new director named 1105,Assistant Planning Director became Acting Planning Director;from 9/04 2 part-time planners were hired(one time planners were hired(one at.75 FTE for 8 months=.5 FTE,and other at.5 FTE for 10 months=.4 FTE) Budget Recommendations: The Planning Department FY2007 budget reflects an increase $9,759 or 4.8 percent over FY2006. Recommended Budget: This is a level service budget. Services At-Risk/Subject to Additional Funding. None Budget Requests Not Recommended by the Town Manager: The Planning Director requested$3 8,000 plus benefits for a housing specialist position. As the Town is increasingly successful in negotiating for affordable units in new developments,there is a need for someone to monitor these units,making sure that the proper deed restrictions are executed,verifying the eligibility of the occupants and calculating resale prices. The Planning Department has,through default,taken on these tasks, but without the necessary staff assistance. FY 2007Appropriated Budget Financing Plan IX-14 June 5,2006 Program: Community Development Subprogram: 7200 Planning Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 167,224 $ 194,273 $ 204,032 $ 204,032 $ 204,032 Expenses $ 8,188 $ 8,450 $ 8,450 $ 8,450 $ 8,450 Total $ 175,4121 $ 202,7231 $ 212,4821 $ 212,482 $ 2129482 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 166,170 $ 17%409 $ 184,347 $ 184,347 $ 184,347 Enterprise Funds(Indirects) $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - Fees $ 26,777 $ 23,314 $ 28,135 $ 28,135 $ 28,135 Total $ 1929947 $ 2029723 $ 2129482 $ 2129482 $ 2129482 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 7210 Planning $ 175,412 $ 202,723 $ 212,482 $ 212,482 $ 212,482 Total $ 1759412 $ 2029723 $ 2129482 $ 2129482 $ 2129482 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Salaries&Wages $ 167,224 $ 194,273 $ 204,032 $ 204,032 $ 204,032 Overtime $ $ $ $ $ subtotal 1 $ 167,2241 $ 194,2731 $ 204,032 $ 204,0321 $ 204,032 Expenses Contractual Services $ - $ - $ - $ - $ Utilities $ - $ - $ - $ - $ Supplies $ 8,188 $ 8,450 $ 8,450 $ 8,450 $ 8,450 Equipment $ $ $ $ $ subtotal $ 8,188 $ 8,450 $ 8,450 $ 8,450 $ 8,450 Total $ 1759412 $ 2029723 $ 2129482 $ 2129482 $ 2129482 FY 2007Appropriated Budget Financing Plan IX-15 June 5,2006 7200 Planning Department-Mission Statement,Goals&Objectives, Performance Measures MISSION STATEMENT: To engage in both short and long term planning in regard to all growth and development issues and proposals in Lexington. Specific duties include the following: To prepare and implement a Comprehensive Plan; administer Subdivision Regulations in accordance with the state subdivision control law;review residential special permit applications;participate in specific intertown land use projects,such as Hanscom AirForce Base and other proposals;review and make recommendations required in regard to zoning amendments and rezoning petitions, and to prepare the Planning Board's proposed zoning changes. The Planning Department staff also analyzes economic,demographic and development trends occurring in Lexington and the region to assist the Planning Board,the Town Manager and various town departments and committees,and provides responses on a daily basis to requests for help and information. GOAL: Brim forward implementation measures from the Comprehensive Plan. OBJECTIVES ► Research and propose zoning initiatives such inclusionary housing;revisions to the cluster by-law; broadening of uses in central business district; and other measures. 00 Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of meetings/workshops conducted in relation to preparing implementation Workload 6 5 14 14 10 measures Number of zoning by-law amendments Outcome 3 4 2 4 2 prepared for Town Meeting Number of general by-laws prepared for Outcome 0 0 0 0 0 Town Meeting ► Provide coordinating and technical support to affordable housing efforts including the Housing Partnership; HOME Consortium;monitor Met State implementation;maintain the subsidized housing inventory;LIP applications; pursue funds and other activities. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of meetings held in support of these Workload 1 11 21 12 10 efforts Number of regulatory measures put forth Outcome 1 1 2 1 1 Number of non-regulatory measures put forth Ito promote housing Outcome 0 2 2 Unknown p g ► Support efforts to reduce traffic by continued pursuit of Transportation Demand Measures(TDM); intersection improvements; and retention and enhancement of transit. 00 Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of meetings and work sessions Workload 1 7 12 12 6 related to transportation TDM agreements executed Outcome 2 2 2 2 FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. IX-16 7200 Planning Department-Mission Statement,Goals&Objectives, Performance Measures GOAL: Influence disposition of state and federal surplus properties OBJECTIVES ► Work closely with stakeholders to guide development plans for surplus state properties QD Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of public meetings held or attended in regards to surpluspropertyWorkload 12 7 12 4 4 g Disposition agreements Outcome 1 1 2 1 0 ► Work closely with stakeholders to influence development of Hanscom Air Force Base in keeping with Lexington's interests. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Meetings attended Workload 0 0 5 8 3 GOAL: Provide technical expertise. OBJECTIVES ► Provide technical support to the Planning Board for the subdivision control,residential special permit, street construction plans, and other regulatory functions. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Total number of regulatory case filings, i Workload 11 16 20 23 10 including resubmissions Number of Public Hearings/Meetings held/scheduled for regulatory purposes Workload/Outcome 11 17 45 40 20 Number of Properties/Sites involved(all Workload 9,plus 1 11 plus 4 16 15 plus 8 10 types of review) ANR* ANR* ANR* Number of Residential Units involved Workload/Outcome 50 63 40-65 40-60 40 Number of applications attaining Definitive Outcome 2 7 2 4 5 Plan Approval *ANR means approval not required lotting plans ► Provide Town Meeting with support,including analysis and written reports, in connection with zoning amendments and other articles Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of meetings attended linked to Town Workload Unknown 10-21 25 21 20 Meeting support services Number of zoning articles produced or Outcome 5 9 4 6 5 reviewed/heard by the Board Percent of Planning Board sponsored articles Outcome 0 0 50 50% 75 passed at Towm Meeting Number of other articles or TM items for which significant services were provided Outcome 4 4 4 3 3 FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. IX-17 7200 Planning Department-Mission Statement,Goals&Objectives, Performance Measures ► Provide technical support to boards,departments,committees and organizations Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of projects emanating from or ed b other parties Workload 3 1 6 2 2 managed Y p Number of meetings involving committees for which department provided technical Workload 19 5 30 8 5 assistance. GOAL: Promote Planning Principles OBJECTIVES ► Provide management and/or technical support for special projects not included elsewhere. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of projects not included above,in which planning staff was involved Workload 2 1 4 3 3 Number of related meetings Workload 10 8 8 ► Promote public awareness of planning principles Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of Presentations Workload 10 5 3 2 2 ► Take advantage of opportunities to further planning goals. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of applications,grants,etc. 0 1 2 7 3 FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. IX-18 Subprogram: Planning Department Element: 7210 Planning Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES Statutory functions include: administer Subdivision Regulations in accordance with the state subdivision control law; issue residential special permit applications; review and make recommendations in regard to zoning amendments and rezoning petitions before Town Meeting, including interaction with developers on large planned developments coming before Town Meeting; and prepare and implement measures from the Comprehensive Plan. The Planning Department also participates in complex intertown land use projects, such as Metropolitan State Hospital, Middlesex County Hospital, and Hanscom A.F.B. planning;represents the town in the regional HOME Consortium;provides economic development assistance to clients; acts upon transportation mitigation from projects; conducts special studies on a variety of development-related issues and maintains databases; and regularly assists the Planning Board,the Town Manager and other Town departments and committees. Staff also provides responses on a daily basis to requests for help and information. HIGHLIGHTS: * The Board, working with the Housing Partnership Board and consultant Phil Herr, drafted an accessory apartment by-law to replace the existing provisions. The new by-law,passed by Town Meeting, includes provision for larger units by-right and in houses built as recently as five years ago instead of only those houses built prior to 1983. * In April the Subsidized Housing Inventory surpassed ten percent so the Town is no longer required by the State to issue comprehensive permits for housing developments under Chapter 40B. However,the Board continues its efforts to produce affordable housing and will be submitting an inclusionary housing by-law to next year's Town Meeting. * The Town, along with the other Hanscom Area Town Committee (HATS)communities,participated in pre-Base Realignment and Closure planning. In the end,the Hanscom Air Force Base was not on the list of closures, although there will be some realignment of operations. * The Board spent considerable time negotiating issues of site design and mitigation with the proponent of the Battle Green Inn redevelopment. The property was rezoned at the special Town Meeting in November, having failed in its first attempt at the Annual Town Meeting. The retail and commercial condominiums will include three affordable housing units. * The disposition of surplus state land became a major focus when the Department of Capital Asset Management(DCAM) considered using a fast track auction process for Lot 1 of the former Middlesex Hospital. Considerable public outcry, and intervention by the Town and local legislators,resulted in DCAM agreeing to not use a fast track auction to dispose of the site, and to do a site land use study prior to taking any action. There are still legislative efforts underway to control the disposition of state surplus property. *The Board advised the Zoning Board of Appeals on, and did a site plan review of,the redevelopment of the Jefferson Union factory on Fletcher Avenue. Utilizing the substitution of non-conforming use provision of the Zoning By-Law,the factory use will be replaced by residential condominiums. *The Marrett/Spring/Bridge intersection is being studied using a consultant funded by Patriot Partners as part of their mitigation package for the redevelopment of the former Raytheon site. Phase 1, an intensive public review of the possible options at the intersection, culminated in a public meeting with more than 90 participants. Phase 2 is in process. * Working with the Housing Partnership,the Board has drafted an inclusionary zoning amendment to be presented at the 2006 Town Meeting. *Inter-town and regional involvement included work on Scenic Byway designation for the Battle Road, a grant for a Heritage Landscape inventory, and ongoing MAGIC sub-regional planning efforts. *The Board began a review of its policies and guidelines, adopting a policy on naming of streets and guidelines for reduced frontage subdivisions. IX-19 Subprogram: Planning Department Element: 7210 Planning Town of Lexington FY 2007 Program Budget BUDGET ISSUES: In past years,the Planning Department stretched its extremely limited staff capacity by the following means: use of Executive Order 418 (grant for comprehensive plan implementation activity); use of consultants under short term contracts;use of interns (subsidized, low cost or no-cost); and occasional use of volunteer labor. Currently, all of those resources are gone. With the department at a low point in its professional resources, and at a high point in new projects,there is a serious staffing shortage relative to the demands placed upon the department. The department has a wide range of obligations and involvements. In addition to the department's statutory work in terms of subdivision control,residential special permits and required technical and hearing support at Town Meeting,there are major commitments regarding affordable and inclusionary housing, a long term parking strategy for the Center, and implementation of transportation demand mitigations and development of mitigation policies. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $1671224 $1941273 $2041032 $2041032 $2041032 Benefits 0 0 0 0 0 Expenses 81188 81450 81450 81450 81450 Town Funded Expenses $1759412 $2029723 $2129482 $2129482 $2129482 General Fund $1921947 $2021723 $2121482 $2121482 $2121482 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1929947 $2029723 $2129482 $2129482 $2129482 IX-20 Subprogram 7300: Economic Development This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for Economic Development. It includes: 7300 Economic Development IX-21 FY 2007 Appropriated Budget&Financing Plan IX-21 June 5,2006 Program: Community Development Subprogram: 7300 Economic Development Town of Lexington FY 2007 Program Budget The Economic Development functions for the Town were substantially reduced in FY2004. If properly staffed,this Office would provide services to existing and prospective businesses; oversee the Town's tourism program, market the use of Cary Memorial Hall, and act as an ombudsman for local businesses. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Economic Development Officer 1 1 Battle Green Guides (located in Line 2410 until FY05) Varies Varies Varies Liberty Ride Coordinator 0.5 0.5 0.5 0.5 0.5 Libeqy Ride Guides Seasonal Seasonal Seasonal Seasonal Seasonal Seas. •. •. Seas. Budget Recommendations: The Economic Development FY2007 budget reflects an increase of$39,721 or 31.75% from FY2006. Budget Recommendations Approved in FY 2007: Town Meeting and the voters approved the Manager's recommendation for an Economic Development Officer at a cost of$66,000 plus benefits. This restores the position that was eliminated in FY2004 and was identified as a high priority of the Board of Selectmen. This position is responsible for the oversight and marketing of the Town's tourism program, assisting prospective businesses in locating in Lexington, marketing Cary Hall, assisting applicants with permits and other business issues. FY 2007 Appropriated Budget&Financing Plan IX-22 June 5,2006 Program: Community Development Subprogram: 7300 Economic Development Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 30,699 $ 35,432 $ 36,699 $ 95,199 $ 95,199 Expenses $ 52,100 $ 8909 $ 69,643 $ 69,643 $ 69,643 [Total $ 829798 $ 1259121 $ 1069342 $ 1649842 $ 1649842 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 600 $ 600 $ 600 $ 64,500 $ 64,500 Enterprise Funds(Indirects) $ - $ - $ - $ - $ - Directed Funding $ 78,267 $ 119,121 $ 100,342 $ 100,342 $ 100,342 Liberty Ride Revolving Fund $ 78,267 $ - $ - $ - $ - Fees $ - $ 119,121 $ 100,342 $ 100,342 $ 100,342 Total $ 849267 $ 1259121 $ 1069342 $ 1649842 $ 1649842 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 7300 Economic Development $ 82,798 $ 125,121 $ 106,342 $ 164,842 $ 164,842 Total $ 829798 $ 1259121 $ 1069342 $ 1649842 $ 1649842 Object Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Salaries&Wages $ 30,699 $ 35,432 $ 36,699 $ 95,199 $ 95,199 Overtime $ $ $ $ $ subtotal $ 30,699 $ 35,432 $ 36,699 1 $ 95,199 $ 95,199 Expenses Contractual Services $ 41,633 $ 79,590 $ 62,943 $ 62,943 $ 62,943 Utilities $ - $ - $ - $ $ - Supplies $ 10,466 $ 10,099 $ 6,700 $ 6,700 $ 6,700 Equipment $ $ $ $ $ subtotal $ 52,100 $ 89,68 $ 69,643 $ 69,643 $ 69,643 Total $ 829798 $ 125912, $ 106,342 $ 1649842 $ 1649842 FY 2007 Appropriated Budget&Financing Plan IX-23 June 5,2006 Section X: General Government, Program 8000 Board of Selectmen Town Manager Town Committees Finance Town Clerk Management Information Systems Program: 8000 General Government Town of Lexington FY 2007 Program Budget The General Government program accounts for the management of Town administrative and financial operations. This program funds the Board of Selectmen, Town Manager, Finance,Legal Counsel, and the Town Clerk's Offices. Services include executive and legislative functions,tax collection,property assessment, legal assistance, and election activities. *Revised November 29, 2006 via a vote of Special Town Meeting to lower Enterprise Fund indirects. Subprograms within FY2005 FY2006 FY 2007 FY 2007 FY 2007 Program 8000 Expended Restated Dept Request Recommended Appropriated 8100 Board of $5301413 $4881331 $8881331 $8881331 $8881331 Selectmen 8200 Town Manager $4911244 $6601870 $9741109 $8681512 $8681512 8300 Town Committees $331650 $351255 $351255 $381255 $381255 8400 Finance $8291571 $111021481 $111881202 $112181202 $112181202 8500 Town Clerk $2521978 $2601042 $3441416 $3651416 $3651416 8600 Management Information $3351023 $3861838 $4581521 $4591521 $4591521 Systems Program Totals Compensation $114501823 $118771866 $213381987 $212451890 $212451890 Benefits 0 0 0 0 0 Expenses 110221056 110551951 115491847 115921847 115921847 Town Funded Expenses $294729879 $299339817 $398889834 $398389737 $398389737 General Fund $118011365 $213781762 $312801937 $312941308 $313121364 * Enterprise Funds 4521492 5101787 5101787 4471319 429,263 Directed Funding 491212 441268 971110 971110 971110 Appropriated Resources $2,303,069 $299339817 $398889834 $398389737 $398389737 X-1 Program 8000 - General Government Selectmen's Office - 8100 Town Manager's Office - 8200 Executive Clerk [Town Manager I PT Recording Assistant Secretary Town Manager Human Resources Office Manager/ Organizational Manager Executive Secretary Development Dir. I HR Administrative Management Intern Assistant Finance Department - 8400 E . Town Mgr.r Finance/mptroller Retirement Town Revenue Officer/ Town Procurement Utility Ent. Budget Administrator Assessor Benefits Mgr. Accountant Officer Business Mgr. Officer Commercial Asst.Tax _Financial Appraiser Collector Clerk Residential Treasury Analyst/ Assistant Staff Inspectors Accountant Administrative —Dept. Asst. Account Clerk* PT Municipal PT Municipal Clerk Clerk Town Clerk's Office - 8500 Management Info. Systems - 8600 PT Archivist/ Town Clerk MIS Coordinator Records Coord. Administrative Asst. Information Specialist Network Administrators PT Municipal Clerks FY 2007 Appropriated Budget&Financing Plan X-2 June 5, 2006 Subprogram 8100: Board of Selectmen This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Board of Selectmen. It includes: 8100 Board of Selectmen X-3 • Summary • Performance Measures 8110 Board of Selectmen Office X-7 8120 Legal X-8 8130 Town Report X-9 8140 Lexington Community Television(CCTV) X-10 FY 2007 Appropriated Budget&Financing Plan X-3 June 5,2006 Program: General Government Subprogram: 8100 Board of Selectmen Town of Lexington FY 2007 Program Budget The Selectmen are the chief elected officials for the Town, establishing policy direction for most general government departments. The Board appoints the Town Manager who manages the Town's day-to-day operations. The Board of Selectmen issue a variety of licenses and permits, call all Town Meetings and establish the Warrant for these meetings, appoint a number of boards and committees and respond to citizen complaints and concerns. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Executive Secretary 1 1 1 1 1 Part-Time Recording Secretary 0.54 0.54 0.54 0.54 0.54 Budget Recommendations: The Board of Selectmen's Office FY2007 budget recommendation reflects no change over FY2006. Cable Access, formerly located in line-item 243 0,has been moved here to Subprogram 8100. This budget request is still under refinement,but will be completely offset by the Cable Access Revolving Fund. Recommended Budget: This is a level service budget. Services At-Risk/Subject to Additional Funding: None. Budget Requests Not Recommended by the Town Manager: No requests presented. FY 2007 Appropriated Budget&Financing Plan X-4 June 5,2006 Program: General Government Subprogram: 8100 Board of Selectmen Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 55,515 $ 10701 $ 10701 $ 10701 $ 10701 Expenses $ 474,898 $ 780,650 $ 780,650 $ 780,650 $ 780,650 [Total $ 5309413 $ 8889331 $ 8889331 $ 8889331 $ 8889331 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 462,295 $ 83509 $ 431,172 $ 435,885 $ 435,885 Enterprise Funds(Indirects) $ 4,713 $ 4,713 $ 4,713 $ - $ - Available Funds $ 62,125 $ 4709 $ 452,446 $ 452,446 $ 452,446 Cable Access Rev.Fund $ - $ 40000 $ 40000 $ 40000 $ 40000 Licenses&Permits $ 62,125 $ 4709 $ 52,446 $ 52,446 $ 52,446 Total $ 5299133 $ 8889331 $ 8889331 $ 8889331 $ 8889331 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 8110 BOS $ 124,863 $ 131,831 $ 131,831 $ 131,831 $ 131,831 Total 8120 Legal $ 399,614 $ 35000 $ 35000 $ 35000 $ 35000 Total 8130 Town Report $ 5,936 $ 6,500 $ 6,500 $ 6,500 $ 6,500 Total 8140 Cable Access $ - $ 40000 $ 40000 $ 40000 $ 40000 Total I $ 5309413 $ 8889331 $ 8889331 $ 8889331 $ 8889331 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages& Salaries $ 55,515 $ 107,681 $ 107,681 $ 107,681 $ 107,681 sub-total $ 55,515 $ 107,681 $ 107,681 $ 107,681 $ 107,681 Expenses Contractual Services $ 482,636 $ 773,200 $ 776,500 $ 776,500 $ 776,500 Supplies&Materials $ (7,738) $ 7,450 $ 4,150 $ 4,150 $ 4,150 sub-total $ 474,898 $ 780,650 $ 780,650 $ 780,650 $ 780,650 Total $ 5309413 $ 8889331 $ 8889331 $ 8889331 $ 8889331 FY 2007 Appropriated Budget&Financing Plan X-5 June 5,2006 8100 Board of Selectmen - Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: It is the mission of the Board to represent the citizens of Lexington. The role of the Board of Selectmen is governed by the Selectmen-Town Manager Act approved by the voters in 1969. The Selectmen employ the Town Manager to lead the organization and to run the day-to-day operations. The Board is committed to assuring that the views of all citizens are fairly heard. They strive to ensure open and honest communications with the citizens. In September the Board of Selectmen prioritized 19 goals for this fiscal year,along with 27 action items(a full list is posted on the Town website). The Town budget addresses the following goals: -Sound Financial Policies -Sidewalk Renewal -Rebuilding the DPW Facility -Renovating or Rebuilding the School Administration Building -Center Connectivity Between Parking and Commercial Establishments It also addresses the following action items: -Accounting for Payments in Lieu of Taxex(PILOTS) -Tighter Review of Water and Sewer Accounts -Freeing up some in levy debt services -Identification of all revolving funds -Budget that reflects good fiscal managemet with no override -Paying Visitor Center Utilities FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. X-6 Subprogram: Board of Selectmen Element: 8110 Board of Selectmen Admin. Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Board of Selectmen is the executive policy setting branch of Town government,as established by the Selectmen-Town Manager Act. The Board consists of five members,each elected for staggered three-year terms,who serve without salary or financial compensation. The Selectmen are responsible for the general direction and management of the property and affairs of Town government,and are the employer of the Town Manager. The Executive Clerk is appointed each year by the Board to assist the Board and to perform such duties as the Board may direct. The Executive Clerk employs additional staff. The Selectmen's staff provides support to the Board and serve as liaison between the public and the Board. They prepare the warrant and assist the Chairman in answering the public's questions about the decisions and work of the Board. They also receive all contributions to Selectmen Gift Accounts,the Fund for Lexington,PTA Scholarships,LEF,and all Trustees of Public Trust funds. Office staff manage the licensing and permitting process for the Board(the licensing authority). These licenses include alcoholic beverage,auctioneer,cable television,common victualler,entertainment,gasoline storage,innkeeper,lodging house,theater,Class I,II and III for the sale of used cars,vehicles for hire such as common carrier,limousine and taxi cab and video game machines. Annually,the staff maintains over 300 Selectmen appointments to more than 40 committees. The Selectmen's Office notifies Lexington residents of all national, state and local elections through the warrant and prepares the warrant for the Annual and Special Town meetings. HIGHLIGHTS: • In FY2005 the Selectmen's Office issued licenses and permits,collecting in excess of$62,000 in fees. • Staff processed hundreds of trust fund transactions,including the Fund for Lexington,the LEF and Scholarship Funds and several other funds for the Trustees of Public Trusts. BUDGET ISSUES: FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $551515 $611983 $621681 $621681 $621681 Benefits 0 0 0 0 0 Expenses 691348 691150 691150 691150 691150 Town Funded Expenses $1249863 $1319133 $1319831 $1319831 $1319831 General Fund $1261420 $1261420 $1271118 $1311831 $1311831 Enterprise Funds 41713 41713 41713 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1319133 $1319133 $1319831 $1319831 $1319831 X-7 Subprogram: Board of Selectmen Element: 8120 Legal Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Board of Selectmen annually appoints a Town Counsel to provide legal service to the Town and to represent the Town in litigation. The Town is currently represented by the law firm of Anderson&Krieger,William L.Lahey,Esquire. The current appointment is for one year,effective March 1,2006 through March 1,2007. Town Counsel prepares and reviews contracts and other legal documents.The Town uses legal counsel to handle a variety of matters. Town Counsel also prepares and reviews articles for the Town Meeting Warrant and attends the Town Meeting and all meetings of the Board of Selectmen. Town Counsel regularly reports on the status of all litigation affecting the Town to the Board of Selectmen and to the citizens annually in the Town Report. HIGHLIGHTS: • Litigation involving land use issues and contractual disputes arising out of major construction projects continues to consume a significant amount of time. In addition,there appears to be a rising number of tort claims against the Town. • Several costly legal cases were settled this year. • Review of regulations of various boards and review of contracts were performed with the objective of avoiding potential litigation. BUDGET ISSUES: FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 3991614 3501000 3501000 3501000 3501000 Town Funded Expenses $3999614 $3509000 $3509000 $3509000 $3509000 General Fund $2251000 $3501000 $3501000 $3501000 $3501000 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $2259000 $3509000 $3509000 $3509000 $3509000 X-8 Subprogram: Board of Selectmen Element: 8130 Town Report Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Town's Annual Report provides information on the activities of Town departments,boards and committees,and provides financial information on the Town. Publication of the Town Report is required by State law and the Town's General By-Laws. The Town Report Committee is a volunteer committee appointed by the Board of Selectmen. It produces the Report with the help of the departments,boards and committees. The Committee gathers information,edits drafts,proofreads final copies,and works with professional designer to prepare document for printing. Staff in the Town Manager's Office provides review and editorial assistance to department reports. The Town Report is distributed in March of each year. 1500 copies are distributed annually at Town Meeting and are also available, free of charge,at the Town Office Building,Cary Library,and the Lexington Senior Center. The Town Report is also posted on the town's web page. BUDGET ISSUES: Financial constraints will force a reduction in the number of printed copies available to the public. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 51936 61500 61500 61500 61500 Town Funded Expenses $59936 $69500 $69500 $69500 $69500 General Fund $61000 $61500 $61500 $61500 $61500 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $69000 $69500 $69500 $69500 $69500 X-9 Subprogram: Organizational Expenses Element: 8140 Lexington Community TV (LCTV) Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: This elements funds programs and services related to local cable access programming. The Town of Lexington is currently seeking out interested parties who would be willing to manage the Town's public,educational and governmental(PEG) cable programming needs. This request is for the expenditure of up to$400,000 to be spent out of the Community Access Revolving Fund. HIGHLIGHTS: BUDGET ISSUES: • This item is funded through the Community Access Revolving Fund,established at the 2003 Annual Town Meeting. Revenues come from agreements with technology and cable corporations which service Lexington(i.e.RCN,Comcast, etc.) FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Expenses 0 4001000 4001000 4001000 4001000 Town Funded Expenses $0 $4009000 $4009000 $4009000 $4009000 General Fund $0 $0 $0 $0 $0 Enterprise Funds 0 0 0 0 0 Directed Funding 0 4001000 4001000 4001000 4001000 Appropriated Resources $0 $4009000 $4009000 $4009000 $4009000 X-10 Subprogram 8200: Town Manager This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Town Manager's Office. It includes: 8200 Town Manager X-11 • Summary • Performance Measures 8210 Organizational Direction and Administration X-17 8220 Human Resources X-18 8230 Municipal Salary Adjustment X-19 FY 2007 Appropriated Budget&Financing Plan X-11 June 5,2006 Program: General Government Subprogram: 8200 Town Manager Town of Lexington FY 2007 Program Budget The Board of Selectmen appoints the Town Manager who oversees the daily operations of all general government departments, implements the policies of the Board of Selectmen,proposes an annual operating and capital budget, and enforces Town bylaws and regulations. The Town Manager's authority and responsibilities are established in the Selectmen-Town Manager Act of 1968. The Town Manager's Office is also responsible for personnel and benefits administration and risk management. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Town Manager 1 1 1 1 1 Assistant Town Manager-HR 1 1 1 1 1 Office Manager 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Manage.Anal st/Or .Development Dir. 0.71 1 1 1 1 Human Resources Manager 1 1 1 Benefits Manager 1 1 Grantswriter 0.35 0.35 Management Intern^ 1 1 1 1 1 Parking Hearing Officer 0.09 0.09 0.09 0.09 0.09 Civil Hearing Officer 0.09 ^Positions previously in Line-Item 2410 between FY 2003-2006. Budget Recommendations: The Town Manager's Office FY2007 budget recommendation is a$207,642 or 31.42% increase over FY2006, which includes restoring the position of Human Resources Manager as recommended below. There has also been a reallocation of certain personnel expenses that were previously shown in the Health Insurance and Organizational expenses budget. Organization-wide positions and expenses previously under line-item 2410, including the Management Intern, Professional Development and Tuition& Training have been moved to this budget. Also new to the budget this year is the accounting of organizational wide resources previously off budget used for the purchase of furniture and professional development. In addition,the Municipal Salary Adjustment account has been moved to this budget and was previously shown in line-item 2320. This account provides for compensation for those unsettled contracts not accounted for in other municipal departments. Budget Recommendations Approved in FY 2007: Town Meeting approved the Manager's recommendation for a Human Resources Manager for the cost of$75,000 plus benefits (or a net of$50,000 based on$25,000 in savings by eliminating the Grants Writer position). This restored a position that was eliminated in FY2004. This was a high priority and crucial in order to manage and provide proper oversight of personnel policies, collective bargaining contracts, and the Town's benefits program. Budget Requests Not Recommended by the Town Manager: No other requests presented. FY 2007 Appropriated Budget&Financing Plan X-12 June 5,2006(rev.November 29, 2006) Program: General Government Subprogram: 8200 Town Manager Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 4001946 $ 5481803 $ 8181042 $ 7121445 $ 7121445 Expenses $ 901298 $ 1121067 $ 1561067 $ 1561067 $ 1561067 Total $ 4919244 $ 6609870 $ 9749109 1 $ 8689512 1 $ 8689512 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 3801117 $ 5471485 $ 8441882 $ 7641228 $ 7691162 Enterprise Funds(Indirects) $ 691117 $ 691117 $ 691117 $ 441174 $ 391240 Available Funds $ 491212 $ 441268 $ 601110 $ 601110 $ 601110 Rentals $ 49,212 $ 44,268 $ 60,110 $ 60,110 $ 60,110 Total $ 4989446 $ 6609870 $ 9749109 $ 8689512 $ 868,512 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 8210 Organ.Directional&Admin. $ 4471005 $ 4691183 $ 4981613 $ 4981613 $ 4981613 Total 8220 Human Resources $ 441329 $ 481904 $ 751496 $ 1271996 $ 1271996 Total 8230 Municipal Salary Adjus $ - $ 1421783 $ 4001000 $ 2411903 $ 2411903 tment Total $ 4919334 $ 6609870 $ 9749109 $ 8689512 $ 8689512 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages& Salaries $ 400,946 $ 5481803 $ 818,042 $ 712,445 $ 712,445 sub-total $ 400,946 $ 548,803 $ 818,042 $ 712,445 $ 712,445 Expenses Contractual Services $ - $ - $ 241000 $ 241000 $ 241000 Professional Services $ 271244 $ 271400 $ 271400 $ 271400 $ 271400 Tuition&Training $ 541332 $ 701000 $ 701000 $ 701000 $ 701000 Supplies&Materials $ 81722 $ 141667 $ 141667 $ 141667 $ 141667 Small Equipment $ - $ - $ 201000 1 $ 201000 1 $ 201000 sub-total $ 90,298 $ 112,067 $ 156,067 $ 156,067 $ 156,067 Total $ 4919244 $ 6609870 $ 9749109 $ 8689512 $ 8689512 * Revised November 29,2006 via a vote of Special Town Meeting to lower Enterprise Fund indirects. FY 2007 Appropriated Budget&Financing Plan X-13 June 5,2006(rev.November 29, 2006) 8200 Town Manager's Office - Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: The employees of the Town Manager's Office respond to the needs of our community. We are committed to providing quality and innovative service in a supportive and creative environment. We work cooperatively with the citizens and municipal employees of Lexington in setting the direction for the Town organization. Create a culture that fosters open communication and information sharing through creative AL* processes with the organization and throughout the community. � g g OBJECTIVES ► Service Request Form-Continue using a standard form and procedure to communicate with the appropriate departments in order to respond to citizen requests. ► Organizational Communication-Work with the Senior Management Team,Management Strategies Group and the Employee Strategies Group to identify ways to ensure consistent and effective communication throughout the organizational hierarchy. ► Website-Improve the Town's website by streamlining the design and improving procedures for keeping information up-to-date. ► Intranet-Contribute to an intranet for Town employees, so that employees have easy access to pertinent information and an avenue to communicate informally with their peers. ► Staff Support-Provide the necessary support and assistance to Town boards and committees. ► Publications-Develop and follow an updating schedule for the following publications, and make them available in the office and/or on the website: The Annual Town Report, Services Directory, Booklet of Fees and Charges,Annual Operating and Capital Budgets,2020 Vision Reports, Personnel and Benefits bookletes, and The Citizens'Guide. Build organizational capacity by creating an environment that supports ownership of problems GOAL: and solutions in order to foster*thinking and action outside of traditional boundaries. OBJECTIVES ► Budget Process-In collaboration with the Finance Department,develop a plan for integrating the budget development process into overall management of resources throughout the organization. ► High Performance Team Approach- Sustain a highperformance culture in the Municipal Organization.Empower the Management Strategies Group and Employee Strategies Group to identify ways to improve and enhance the current service delivery systems for Town operations. Maximize cross-functional opportunities for employees to participate in team approaches to problem solving. ► Lexington 2020 Vision Strategic Planning Process-Engage Senior Management Team in connecting the 2020 Vision plan to the budget and organizational work plans. QP ► Performance Measurement-Ensure that systems exist for collecting data,tracking,monitoring and reporting on departmental performance measures. QP FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. X-14 8200 Town Manager's Office - Mission Statement, Goals & Objectives, Performance Measures Create an environment that fully engages and motivates employees to reach their full potential GOAL; through taking risks,growing and developing professionally and achieving personal satisfaction. OBJECTIVES ► Employee Training-Focus training resources on organizational needs,and develop a multi-year professional development plan. ► Employee Benefits&Wages-Maintain an equitable and competitive structure of employee compensation and benefits and distribute information to the Board of Selectmen, Senior Management Team and Town employees. ► Employee Retention-Maintain the regular employee turnover below 7 percent. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Total number of employees served Workload 347 298 310 326 336 Number of benefit eligible employees who Efficiency 36 33 23 18 15 turnover Regular(benefit eligible)employee turnover Outcome 10%(-) 11%(-) 7.4%(+) 5.5%(+) 5.9%(-) rate ► Safety Program-Maintain the number of Workers'Compensation lost time cases at 23 or fewer. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of Workers'Compensation lost time Workload 24 23 19 23 23 cases Percent decrease in Workers'Compensation o 0 0 0 0 Outcome (4/o) /o(-) 4 (+) 17. /o 4 (+) -21/o(-) /o 0 () cases ► Health and Wellness Program-Maintain the ratio of sick leave days used at 1 per 45 days worked. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Ratio of sick leave hours used to total hours worked in the organization Outcome 1:3 7 1:22(-) 1:3 9(+) 1:41 (+) 1:42(+) ► Recruitment-Reduce the average number of days to recruit and screen for a position to 24 days. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of position recruitments conducted Workload 18 19 25 22 25 Create an organizational culture and environment that is inviting and welcoming for all people. GOAL; Support and reinforce the training initiatives that are currently underway and incorporate diversity as an organizational value. OBJECTIVES ► Recruitment Diversity-Increase percentage of applicants that meet EEOC guidelines. ► Mentoring- Support a mentoring program for and by employees to help support staff and to assist in the retention of employees. ► Diversity Behavior Incentive-Modify the employee performance tool to expand on relationships with others. ► Engaging Employees in Diversity Issues-Continue to identify different ways to engage employees in thinking and behaving toward others in ways that welcome diversity. QP FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. X-15 Subprogram: Town Manager Element: 8210 Organizational Direction and Admin. Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Town Manager is appointed by the Board of Selectmen to oversee the daily operations of the Town,advise and administer the policies and procedures of the Board,and enforce Town by-laws and actions passed at Town Meeting. The Town Manager submits to the Board of Selectmen a proposed annual operating budget,also a capital budget and five-year capital improvements program. The Manager's authority and responsibilities are established in the Selectmen-Town Manager Act of 1968. The organization's high performance culture involves senior managers with the Town Manager in setting the direction and making decisions for the organization. The Town Manager and members of the Senior Management Team collaboratively define mission, set goals and objectives,and produce and measure results. Staff in the Town Manager's Office provide information,research,analysis,coordination,technical assistance,and materials to other departments,boards,committees,and the public. HIGHLIGHTS: • Collaborative Budget Process—The FY 2007 budget process continued in the collaborative fashion bringing together key policy makers and incorporated a new Town Manager and School Superintendent. • Board of Selectmen-The Board of Selectmen identified certain objectives during its goal-setting sessions. Many of these objectives are addressed in the FY 2007 including: reducing water/sewer PILOT payments,continued funding of reserves,addressing energy conservation,maintaining the Town's infrastructure,and reinstating the Economic Development Officer. • Capital Expenditures—The Board of Selectmen has a policy whereby the Town will strive to expend five percent of revenue on capital(debt service and cash outlays). FY 2007 this would equal spending$5,200,000 for non- exempt capital,nearly$1,000,000 more than in FY 2006. This recommended budget calls for spending$4,260.00 for capital and continues the Town's efforts to provide for adequate maintenance and renewal of assets. • Reserves—This proposed budget calls for continued efforts to build a Stabilization fund reserve,by increasing the existing$1,550,000 Stabilization Fund by a minimum of$2,000,000(from one-time revenues). This budget also includes an additional$650,000 to be set-aside in the Stabilization Fund. In addition,for the first time, $35,000 is recommended for an Uninsured Losses reserve and$300,000 is recommended for the Appropriations Committee reserve fund,and increase of$150,000. BUDGET ISSUES: • Fiscal constraints require a need for an operating over-ride for municipal and school operations. • Management Intern position will be part of the over-ride. Loss of this position would limit the research and analytical function in the organization. The intern position is assigned to work across departments to assist in planning,data collection,problem analysis,surveys,and evaluation. • Revised November 29,2006 via a vote of Special Town Meeting to lower Enterprise Fund indirects. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 3581688 $ 3591783 $ 3201213 $ 3451213 $ 3451213 Expenses $ 881227 $ 1091400 $ 1531400 $ 1531400 $ 1531400 Town Funded Expenses $ 446,915 $ 4699183 $ 4739613 $ 4989613 $ 4989613 General Fund $ 3591915 $ 3871254 $ 4041496 $ 4541439 $ 4591373 Enterprise Funds $ 691117 $ 691117 $ 691117 $ 441174 $ 391240 Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 429,032 $ 4569371 $ 4739613 $ 4989613 $ 4989613 X-17 Subprogram: Town Manager Element: 8220 Human Resources Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Staff members in the Town Manager's Office are responsible for managing the personnel,benefits,and risk management functions of the Town. These include the formulation and implementation of personnel guidelines,collective bargaining, compensation administration,recruitment,workers'compensation,police/fire medical administration,and unemployment benefits. Personnel records are managed and maintained by staff in this office. The staff provides administrative support for the Town's Employee Benefits program. The Town Manager appoints new employees and determines employee compensation. In addition,the Manager negotiates all contracts with the Town's union and association employees. HIGHLIGHTS: • It was an active year for collective bargaining,seven out of the nine contracts have been settled,they include the following: International Association of Fire Fighters,International Brotherhood of Police Officers,Local 501 — Superior Officers,American Federation of State and County Municipal Employees,Cary Memorial Staff Association, Lexington Municipal Managers'Association,Lexington Municipal Employees Association and Senior Managers Association. Contract talks continue with Lexington Police Association and the Public Safety telecommunications employees. • It was an active year for recruitments in the organization,we hired a Town Manager,Assistant Town Manager for Finance,Library Director,Commercial Appraiser,Utility Enterprise Business Manager,Management Intern,Public Health Nurse,Dispatcher,police officers,fire fighters,and several administrative support staff. • During FY 2005 training funds were allocated to enhance employee computer skills,provide workshops for front-line employees,and evaluate workstation ergonomics. • We are presently working on re-writing the personnel and benefit manuals for the organization. • The Town Manager's Office provided staff assistance to the Personnel Advisory Board. BUDGET ISSUES: • High priority is restoration of the Human Resource Manager position. Staffing this function is crucial in order to manage and provide proper oversight of personnel policies,collective bargaining contracts,and the Town's $16,000,000 benefits program. Restoration of this position,along with realigning responsibilities for benefits and payroll functions between the Finance Department and the Town Manager's Office,will allow the town to properly manage its personnel assets. • Increased utilization in the workers compensation and police&fire medical programs for the first half of FY 2006. • Increased utilization of unemployment benefits for the first half of FY 2006. FY2005 FY 2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 421258 $ 461237 $ 721829 $ 1251329 $ 1251329 Expenses $ 21071 $ 21667 $ 21667 $ 21667 $ 21667 Town Funded Expenses $ 449329 $ 489904 $ 759496 $ 1279996 $ 1279996 General Fund $ 411930 $ 481904 $ 751496 $ 1271996 $ 1271996 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 419930 $ 489904 $ 759496 $ 1279996 $ 1279996 X-18 Subprogram: Town Manager Element: 8230 Salary Transfer Account Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: This element provides funding for compensation increases for municipal union&association employees without settled contracts and for any non-union employees. Funds are distributed to specific accounts during the year as employee raises are granted to non-union employees or union contracts are settled. HIGHLIGHTS: • The FY 2003 allocation for municipal salary adjustment represented a 3.0%cost of living increase. • The FY 2004 allocation for municipal salary adjustment represented a 2%July and 1%January increase. • The FY 2005 allocation for municipal salary adjustment included only certain step increases and assorted contractual obligations. • The FY 2006 allocation for municipal salary adjustment provided a 2.5%COLA and minor contractual obligations. • The FY 2007 allocation for municipal salary adjustment includes settlements for outstanding unsettled contracts and assorted contractual obligations. BUDGET ISSUES: The municipal salary adjustment account has been moved to Subprogram 8200 Town Manager. STAFFING: None FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $1421783 $4371780 $2411903 $2411903 Benefits 0 0 0 0 0 Expenses 0 0 0 0 0 Town Funded Expenses $0 $1429783 $4379780 $2419903 $2419903 General Fund $461180 $1421783 $4151744 $23 81267 $23 81267 Enterprise Funds 31820 0 221036 31636 31636 Directed Funding 0 0 0 0 0 Appropriated Resources $509000 $1429783 $4379780 $2419903 $2419903 X-19 Subprogram 8300: Town Committees This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for Town Committees. It includes: 8300 Town Committees X-21 • Summary 8310 Financial Committees X-23 8320 Misc. Boards and Committees X-24 8330 Public Celebrations X-25 FY 2007 Appropriated Budget&Financing Plan X-21 June 5,2006 Program: General Government Subprogram: 8300 Town Committees Town of Lexington FY 2007 Program Budget Town Committees includes the Appropriation Committee, Capital Expenditures Committee, Public Celebrations Committee and various boards and committees appointed by the Board of Selectmen,Moderator or Town Manager. Authorized/Appropriated Staffing: No staff charged to this budget. Budget Recommendations: The Town Committees FY2007 budget recommendation is a$3,500 or 9.93% increase over FY2006,which includes $3,500 for additional costs associated with Patriots Day events recommended below. Budget Recommendations Approved in FY 2007: An additional $3,500 was budgeted to reflect the increasing costs associated with the Patriots Day events. Budget Requests Not Recommended by the Town Manager: An additional $1,500 was requested for costs associated with the Patriots Day events. Budget Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Appropriations Actual Restated Dept.Request Recommended Appropriated Compensation $ - $ - $ - $ - $ - Expenses $ 331650 $ 351255 $ 351255 $ 381755 $ 381755 Total $ 339650 $ 359255 $ 359255 1 $ 389755 1 $ 38,755 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 331650 $ 351255 $ 351255 $ 381755 $ 381755 Enterprise Funds(Indirects) $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Total $ 33,650 $ 35,255 $ 35,255 $ 38,755 $ 389755 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 8310 Finance Committees $ 11000 $ 11500 $ 11500 $ 11500 $ 11500 Total 8320 Misc.Boards&Committees $ 81350 $ 81755 $ 81755 $ 81755 $ 81755 Total 8330 Public Celebrations Committe $ 241300 $ 25,000 $ 25,000 $ 28,500 $ 281500 Total $ 339650 $ 359255 $ 359255 $ 389755 $ 389755 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Expenses Contractual Services $ 11000 $ 11500 $ 11500 $ 11500 $ 11500 Supplies&Materials $ 321650 $ 331755 $ 331755 $ 371255 $ 371255 sub-total $ 331650 $ 351255 $ 351255 $ 381755 $ 381755 Total 7 339650 $ 359255 $ 75,255 7"38,755 $ 38,755 FY 2007 Appropriated Budget&Financing Plan X-22 June 5,2006 Subprogram: Town Committees Element: 8310 Financial Committees Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Town of Lexington has several committees that monitor the Town's finances and provide recommendations to Town Meeting. Two of these committees are the Appropriations Committee and the Capital Expenditures Committee. Appropriations Committee: The Appropriations Committee is a nine-member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms. The Committee's charge is to evaluate fiscal policies and priorities set by the Board of Selectmen for Town Meeting. The Committee advises Town Meeting members on financial proposals,analyzes operating budget proposals,makes fiscal projections,and reviews funding for proposed capital improvements. In addition,the Committee's approval is required to use reserve funds for unanticipated operating costs(see element 2310, "Reserve Fund," for details). In addition to its statutory responsibilities,the Committee has been involved in promoting a clear and accurate presentation of financial information to members of Town Meeting. The committee also encourages the timely distribution of financial information to Town Meeting members and other decision makers. They are responsible for maintaining relationships with regional and statewide organizations devoted to exploring solutions to municipal finance and budgeting problems. Capital Expenditures Committee: The Capital Expenditures Committee is a five-member board appointed by the Town Moderator.Members are appointed to three-year overlapping terms. The Capital Expenditures Committee makes recommendations to Town Meeting concerning capital expenditures requests from town boards and departments that may be required within the ensuing 5 year period. The Committee considers the relative need,timing,and cost of these projects;the adequacy thereof,and the effect these expenditures might have on the financial position of the town.Prior to each annual Town Meeting,the Committee prepares,publishes,and distributes a report of its recommendations as to the projects to be undertaken within the 5 year period and the approximate dates when each should be started. This budget request funds the production of both the Appropriations Committee and Capital Expenditure Committee reports to Town Meeting and attendance at an annual finance committee conference. HIGHLIGHTS: None BUDGET ISSUES: $500 increase is requested for higher printing costs. STAFFING: The Comptroller is an Ex Officio(non-voting)member of the Appropriations Committee. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ - $ - $ - $ - $ - B enefits $ - $ - $ - $ - $ - Expenses $ 11000 $ 11500 $ 11500 $ 11500 $ 11500 Town Funded Expenses $ 19000 $ 19500 $ 19500 $ 19500 $ 19500 General Fund $ 11000 $ 11500 $ 11500 $ 11500 $ 11500 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 19000 $ 19500 $ 19500 $ 19500 $ 19500 X-23 Subprogram: Town Committees Element: 8320 Misc. Boards and Committees Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Miscellaneous Boards and Committees element funds expenses of boards and committees not individually supported through departmental operating budgets. Among the committees receiving funding are the Arts Council,Youth Commission,Human Services Committee,No Place for Hate Steering Committee,Historical Commission,and 2020 Vision. This element also provides funding for committee reports,town newsletter and youth awards. HIGHLIGHTS: • Funding to support printing of 2004 update to the Code of Lexington • Printing and copier supplies for Town Meeting materials • Funding for various committees' legal notices BUDGET ISSUES: None FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Appropriated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 81350 81755 81755 81755 81755 Town Funded Expenses $89350 $89755 $89755 $89755 $89755 General Fund $81755 $81755 $81755 $81755 $81755 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $89755 $89755 $89755 $89755 $89755 X-24 Subprogram: Town Committees Element: 8330 Public Celebrations Committee Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Town holds public celebrations for Patriots' Day,Veterans' Day,and Memorial Day. There are two parades held on Patriots' Day,one on Veterans' Day,and one on Memorial Day. The Public Celebrations Committee,a volunteer body of ten members appointed by the Board of Selectmen,plans these celebrations. A four-member subcommittee also assists in the planning of Town celebrations. The Public Celebrations Committee oversees a reenactment of the Battle of Lexington on the Lexington Battle Green on Patriots' Day. The reenactment attracts well over 12,000 spectators each year and is nationally recognized for its historical authenticity. The Celebrations Committee also directs and coordinates numerous other Patriots' Day activities,including a Youth of Lexington Sunrise Parade from East Lexington to the Battle Green,a five-mile run sponsored by the Lions Club,the reenactment of Paul Revere's arrival in Lexington from Boston,and an afternoon parade. On Memorial Day and Veterans' Day,the Committee holds services,flag-raising ceremonies,and parades to honor the men and women who have served in the armed forces. HIGHLIGHTS: BUDGET ISSUES: • Town funding accounts for only a portion of the total cost of these celebrations. Miscellaneous other costs are covered through citizen contributions,corporate sponsors,and private donations. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 241300 251000 251000 281500 281500 Town Funded Expenses $249300 $259000 $259000 $289500 $289500 General Fund $251000 $251000 $251000 $281500 $281500 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $259000 $259000 $259000 $289500 $289500 X-25 Subprogram 8400: Finance This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Finance Department. It includes: 8400 Finance X-27 • Summary • Performance Measures 8410 Comptroller's Office X-33 8420 Revenue X-34 8430 Assessor X-35 8440 Utility Billing X-36 FY 2007 Appropriated Budget&Financing Plan X-27 June 5,2006 Program: Finance Subprogram: 8400 Finance Town of Lexington FY 2007 Program Budget The Finance Department includes the Comptroller's Office, Assessor's Office,Revenue Office, Procurement Office and Retirement Office. The Finance Department is responsible for all aspects of the Town's budgeting, accounting, collections,treasury and debt management, utility billing,purchasing, assessing and financial reporting. Authorized/Appropriated Staffing Element 8410: Comptroller FY 2003 FY 2004 FY 2005 FY 2006 FY2007 Actual Actual Actual Actual Budget Asst. Town Mgr. for Finance/Comptroller 1 1 1 1 1 Town Accountant 1 1 1 1 1 Staff Accountant 1 1 1 1 1 Chief Procurement Agent 1 1 1 1 1 Retire.Admin.Paid by Ret.Bd. eff FY 2004 1 Financial Clerk 1 1 1 1 1 Budget Officer 1 1 1 1 1 sub-total FTE 7 6 6 6 6 Element 8420: Revenue FY 2003 FY 2004 FY 2005 FY 2006 FY2007 Actual Actual Actual Actual Budget Treasurer/Collector 1 1 1 1 1 Financial Clerk 1 1 1 1 1 Administrative Assistant 1 1 1 1 1 Account Clerk 1 1 0 1 1 Interdepartmental Clerk 0.46 0.46 0.46 sub-total FTE 4 4 3.46 4.46 4.46 Element 8430: Assessor FY 2003 FY 2004 FY 2005 FY 2006 FY2007 Actual Actual Actual Actual Budget Town Assessor 1 1 1 1 1 Residential Appraiser 1 1 1 1 1 Commercial Appraiser 1 1 Administrative Assistant 1 1 1 1 1 Property Inspector 1 1 1 1 Municipal Clerk 1 Interdepartmental Clerk 0.46 0.46 0.46 sub-total FTE 5 4 3.46 5.46 5.46 Element 8440: Utility Billing FY 2003 FY 2004 FY 2005 FY 2006 FY2007 Actual Actual Actual Actual Budget Water/Sewer Enterprise Business Manager 0 0 0 1 1 Account Clerk 1 1 1 0 0 sub-total FTE 1 1 1 1 1 Budget Recommendations: The Finance Department FY2007 budget recommendation is an$115,721 or 10.5% increase over FY2006, which includes $30,000 for the annual canvassing of personal property recommended below. Increases are related to filling the long-vacant Assistant Town Manager for Finance/Comptroller position and an $8,000 increase for an upgrade to the Vision assessing software. FY 2007 Appropriated Budget&Financing Plan X-28 June 5,2006(rev. November 29, 2006) Program: Finance Subprogram: 8400 Finance Town of Lexington FY 2007 Program Budget Budget Recommendations Approved in FY 2007: $30,000 was funded to permit the Assessing Department to conduct an annual canvassing of personal property (i.e.,business equipment). This is expected to generate a minimum of$75,000 in additional personal property taxes. In FY 2006, only one-third of the businesses in Town are canvassed annually for new personal property. This process failed to identify,therefore,up to two- thirds of the new personal property in any given year. By the time this personal property is identified in subsequent years,the equipment has depreciated in value, and consequently revenue opportunities are lost. Budget Requests Not Recommended by the Town Manager: An account clerk for the Revenue Office has been requested at a cost of$31,293 plus benefits. Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 6461467 $ 8751781 $ 9531502 $ 9531502 $ 9531502 Expenses $ 1831104 $ 2261700 $ 2341700 $ 2641700 $ 2641700 Total $ 8299571 $ 191029481 $ 191889202 $ 192189202 $ 192189202 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 5251389 $ 6901444 $ 7931813 $ 8351608 $ 8461885 Enterprise Funds(Indirects)* $ 3181713 $ 3581792 $ 3581792 $ 3461997 $ 3351720 Directed Funding $ - $ - $ - $ - $ - Charges for Services $ 361500 $ 531245 $ 351597 $ 35,597 $ 35,597 Total $ 8809602 $ 191029481 $ 191889202 $ 192189202 $ 192189202 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 8410 Comptroller $ 3871239 $ 5001185 $ 5381622 $ 5381622 $ 5381622 Total 8420 Revenue $ 2111945 $ 2271240 $ 2521244 $ 2521244 $ 2521244 Total 8430 Assessor $ 2301387 $ 3141177 $ 3341370 $ 3641370 $ 3641370 Total 8440 Utility Billing $ - $ 601879 $ 621966 $ 621966 $ 621966 Total $ 8299571 $ 191029481 $ 191889202 $ 192189202 $ 192189202 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages& Salaries $ 646,467 $ 875,781 $ 953,502 $ 953,502 $ 953,502 sub-total $ 646,467 $ 875,781 $ 953,502 1 $ 953,502 $ 953,502 Expenses Contractual Services $ 1361668 $ 1961400 $ 2041400 $ 2341400 $ 2341400 Supplies&Materials $ 461436 $ 301300 $ 301300 $ 301300 $ 301300 sub-total $ 183,104 $ 226,700 $ 234,700 $ 264,700 $ 264,700 Total $ 8299571 $ 191029481 $ 191889202 $ 192189202 $ 192189202 * Revised November 29,2006 via a vote of Special Town Meeting to lower Enterprise Fund indirects. FY 2007 Appropriated Budget&Financing Plan X-29 June 5,2006(rev. November 29, 2006) 8400 Finance Department- Mission Statement, Goals & Objectives, Performance Measures MISSION STATEMENT: It is the mission of the Finance Department to provide accurate and timely financial services and information to citizens and all other customers while adhering to applicable laws and regulations. We will accomplish this through the use of current and future technologies as well as staff development. Meet the needs of our internal and external customers by providing accurate financial services in an effective and efficient manner. OBJECTIVES ► Achieve at least a 99%accuracy rate when processing accounts payable checks. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of accounts payable checks(bi- Workload 580 580 592 590 590 weekly) Number of invoices(bi-weekly) Workload 1,200 1,200 1,200 1,250 1,250 Average time to process accounts payable Efficiency 4 days 4 days 4 days 4 days 4 days checks of accounts payable checks processed Outcome 99% 99% 99% 99% 99% accurately ► Achieve a 99%accuracy rate when processing payroll checks. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of payroll checks/direct deposit per Workload 925 925 900 925 925 pay-period Average time to process payroll-checks Efficiency 3 days 3 days 3 days 3 days 3 days of payroll checks processed accurately Outcome 99% 99% 99% 99% 99% ► Train all Town departments on the new Financial System:Accounts Payable,Payroll and HR. QP GOAL: Continue efforts to provide prompt service to our customers and maintain the timely collection of all bills OBJECTIVE ► Achieve at least a 98%collection rate on real estate tax bills and personal property tax bills. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of real estate tax bills issued Workload 44,752 4400 48,728 4900 4900 Number of personal property tax bills issued Workload 3,452 400 3,772 400 400 Number of motor vehicle excise bills issued Workload 28,165 2900 29,500 3000 3000 Cost of processing bills(mailing and Efficiency $47 000 $48 000 $49 700 $49 700 $49 700 printing) ' Collection rate Outcome 99% 99% 99% 99% 99% FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. X-30 8400 Finance Department- Mission Statement, Goals & Objectives, Performance Measures GOAL Conduct fair and equitable estimates of value. Provide efficient public taxpayer services. OBJECTIVE ► Estimate fair and equitable values based on market data. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of real estate&personal property Workload 11,865 1200 11,943 12,000 12,000 accounts Number of abatement applications Workload 150 200 250 250 250 of abatement applications Outcome 1.3% 1.7% 2.1% 2.1% 2.1% OBJECTIVE ► Process Department of Motor Vehicle abatements based upon vehicule transfers. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of DMV accounts Workload 23,117 2300 2400 2400 2400 Number of abatements Workload L I M L I M 1,200 1,200 1,200 of abatement applications Outcome 4.8% 4.8% 5.0% 5.0% 5.0% ***Number of DMV accounts includes first commitment of year only. OBJECTIVE ► To conduct property inspections for permits,abatements,sales analysis,and routine neighborhood evaluations. OP Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Inspection goals Workload 1,000 1,000 1,000 1,000 1,000 Actual inspections Workload 1,000 1,000 900 L I M L I M completed Outcome 100% 100% 90% 110% 110% GOAL: Provide the support necessary for the successful development and implementation of the Capital Improvement and Maintenance Program. OBJECTIVE ► Working in conjunction with the Library, School Department,Town Manager's Office and the Department of Public Works,provide the financial management supports needed to complete the Library Renovation Project and the Elementary School Project on time and within budget. QP GOAL Encourage increased resident participation in,and understanding of,the fiscal process as well as enhance the communication amongall participants in thisprocess. p p OBJECTIVES ► To continue to use the budget document as an informational tool to describe and explain the Town's fiscal process. ► Provide the public with greater access to the Town Manager's Proposed Budget by posting it each year on the Town's Website. QP ► Continue to further develop and refine the internal budget process to both improve communication and increase efficiency. QP ► In order to broaden our information sharing efforts,post the Official Statement of debt issuance for large projects such as the Secondary School Project on the Town's Website. QP FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. X-31 Subprogram: Finance Element: 8410 Comptroller Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Assistant Town Manager for Finance oversees the following functions: accounting and financial reporting,capital and operating budget development,payroll,purchasing,revenue collection,treasury and debt management and property value assessment.He serves on the Appropriations Committee as a non-voting member and provides staff support for Committee activities. He also serves as Ex Officio member of the Retirement Board. HIGHLIGHTS: BUDGET ISSUES: • Revised November 29,2006 via a vote of Special Town Meeting to lower Enterprise Fund indirects. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $2761218 $3651985 $4041422 $4041422 $4041422 Benefits 0 0 0 0 0 Expenses 1111021 1341200 1341200 1341200 1341200 Town Funded Expenses $3879239 $5009185 $5389622 $5389622 $5389622 General Fund $2851089 $3021263 $3501113 $3671413 $3741211 Enterprise Funds 1881509 1881509 1881509 1711209 1641411 Directed Funding 0 0 0 0 0 Appropriated Resources $4739598 $4909772 $5389622 $5389622 $5389622 X-3 3 rev.November 29, 2006 Subprogram: Finance Element: 8420 Revenue Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Revenue Officer,acting as the Town's Tax Collector and Treasurer,is appointed by the Town Manager and supervised by the Assistant Town Manager for Finance. The Revenue Office issues over 100,000 bills each fiscal year,including real estate and personal property taxes(quarterly),motor vehicle excise tax(annually)and water and sewer charges(semi- annually). The Revenue office processes parking ticket payments and issue refunds for abatements granted by the Board of Assessors,and pursues timely collection of all bills,maintaining a collection rate of over 98%of property tax bills. The Revenue Officer establishes and maintains Tax Title accounts on delinquent real estate tax accounts. As Treasurer,the Revenue Officer is responsible for the receipt,investment and disbursement of all Town funds. The Revenue Office staff manages all town bank accounts,conducts both short term and long term borrowing for the Town and invests available funds. Revenue Office staff members also manage School Student Activity Accounts and specialized bank accounts set up for each elementary and secondary school for the collection and expenditure of funds supplied by the students for their extracurricular activities. HIGHLIGHTS: • New Securities and Exchanges Commission(SEC)regulations require significantly increased disclosure for debt issuance. The Revenue Officer,with the Comptroller's Office,continues to produce Official Statements for all debt issuance including short-term borrowing. BUDGET ISSUES: • Revised November 29,2006 via a vote of Special Town Meeting to lower Enterprise Fund indirects. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $1711648 $1721940 $1971944 $1971944 $1971944 Benefits 0 0 0 0 0 Expenses 401297 541300 541300 541300 541300 Town Funded Expenses $2119945 $2279240 $2529244 $2529244 $2529244 General Fund $871596 $1101861 $1361533 $1391422 $1431901 Enterprise Funds 1151711 1151711 1151711 1121822 1081343 Directed Funding 0 0 0 0 0 Appropriated Resources $2039307 $2269572 $2529244 $2529244 $2529244 X-34 rev.November 29, 2006 Subprogram: Finance Element: 8430 Assessor Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Assessor's Office is responsible for the valuation of Lexington's real and personal property. The Town Assessor is appointed by the Town Manager and supervised by the Assistant Town Manager for Finance. The Town Manager also appoints a three-member Board of Assessors to review requests for abatements,approve tax exemptions,and provide policy guidance regarding the operations of the Assessor's Office. The Assessing staff collects,compiles,and verifies data for the valuation of all real estate and personal property. According to Massachusetts General Laws,assessments must undergo a recertification program every third year that is audited and certified by the Department of Revenue(D.O.R.).Additionally,Lexington annually updates the values. The updated values must be approved by the D.O.R each year. Values are adjusted annually to reflect market value as of the assessment date. The date on which all property is valued for FY 2007 property tax purposes is January 1,2006.For residential properties, sales in calendar year 2005 were considered for valuation purposes.For commercial properties,income and expense information and sales from calendar year 2005 were analyzed. HIGHLIGHTS: • The office continues to update and verify an extensive database comprised of information on all real estate within the Town. This information is available online via the Town's website. BUDGET ISSUES: • This budget requests additional personal property canvassing services. This will enable annual canvassing of all personal property purchased by businesses,thus increasing the potential to collect growth in the tax levy. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $1981601 $2751977 $2881170 $2881170 $2881170 Benefits 0 0 0 0 0 Expenses 311786 381200 461200 761200 761200 Town Funded Expenses $2309387 $3149177 $3349370 $3649370 $3649370 General Fund $1721030 $2991684 $3191877 $3641370 $3641370 Enterprise Funds 141493 141493 141493 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $1869523 $3149177 $3349370 $3649370 $3649370 X-3 5 Subprogram: Finance Element: 8440 Utility Billing Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: This newly created division of the finance department is responsible for the management and review of all financial aspects of the water and sewer billing function. The division is responsible for the analysis of cost and usage data and assists the Town Manager in developing the preliminary annual Water and Sewer rates. It also monitors the financial condition of the Water and Sewer enterprise funds and makes recommendations regarding levels of reserves,indirect allocation of costs, and the scheduling of proposed capital investment. The division also reviews customer usage data,calculates customer bills,generates water/sewer bill information for all billing cycles per year for residential and commercial customers,as well as monthly Cycle 9 billings for municipal and commercial customers and is responsible for receiving approval from the Board of Selectmen on water/sewer commitments and abatements. The division is also responsible for customer service regarding questions on utility bills. HIGHLIGHTS: BUDGET ISSUES: FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $601879 $621966 $621966 $621966 Benefits 0 0 0 0 0 Expenses 0 0 0 0 0 Town Funded Expenses $0 $609879 $629966 $629966 $629966 General Fund $0 $0 $0 $0 $0 Enterprise Funds 0 601879 621966 621966 621966 Directed Funding 0 0 0 0 0 Appropriated Resources $0 $609879 $629966 $629966 $629966 X-3 6 Subprogram 8500: Town Clerk This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the Town Clerk. It includes: 8500 Town Clerk X-37 • Summary • Performance Measures 8510 Town Clerk Administration X-43 8520 Board of Registrars X-44 8530 Elections X-45 8540 Records Management X-46 FY 2007 Appropriated Budget&Financing Plan X-37 June 5,2006 Program: General Government Subprogram: 8500 Town Clerk Town of Lexington FY 2007 Program Budget The Town Clerk's Office serves as the Town recording officer,registrar of vital statistics, licensing officer, elections office and public records officer. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Town Clerk 1 1 1 1 1 Administrative Assistant 1 1 0 1 1 Information Specialist 1 1 1 1 1 Records Manager .5 Municipal Clerk 1 0 .45 FTE .88 FTE .88 FTE Budget Recommendations: The Town Clerk's Office FY2007 budget recommendation is an$105,3 74 or 40.52 percent increase over FY2006. This increase is the result of the three elections in FY2007 compared to one election in FY2006 and additional funding for the archives/records management staff person. Budget Recommendations Approved in FY 2007: An additional $46,200 is budgeted for two additional elections in FY2007. An additional $1,000 is budgeted to adequately fund the annual update of the Code of Lexington. In addition, $30,000 is budgeted for records preservation, microfilming and electronic records management expenses. This includes $20,000 towards the establishment of a part-time records manager for the Town. Records management funds were eliminated in FY2004 and the Town is not meeting its statutory responsibility in this area. Finally, $1,000 is budgeted for the printing of street listing books. Budget Requests Not Recommended by the Town Manager: An original $45,745 plus benefits was requested for a staff person to fully implement the Archives/Records Management program. FY 2007 Appropriated Budget&Financing Plan X-3 8 June 5,2006 Program: General Government Subprogram: 8500 Town Clerk Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 1951182 $ 2081017 $ 2711791 $ 2911791 $ 2911791 Expenses $ 571796 $ 521025 $ 721625 $ 731625 $ 731625 Total S 2529978 S 2609042 S 3449416 S 3659416 S 3659416 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 1641996 $ 1821694 $ 2701677 $ 2911677 $ 2911677 Enterprise Funds(Indirects) $ - $ - $ - Directed Funding $ 841815 $ 771348 $ 731739 $ 731739 $ 731739 Fees:Town Clerk $ 48,014 $ 44,672 $ 37,186 $ 37,186 $ 37,186 Licenses&Permits:Town Clerk $ 3601 $ 32,676 $ 36,553 $ 36,553 $ 36,553 Total S 2499811 S 2609042 S 3449416 S 3659416 S 3659416 Element Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 8510 Town Clerk Administration $ 1421170 $ 1891417 $ 2041791 $ 2041791 $ 2041791 Total 8520 Board of Registrars $ 211844 $ 231325 $ 241000 $ 241000 $ 241000 Total 8530 Elections $ 861839 $ 451100 $ 1121425 $ 1031425 $ 1031425 Total 8540 Records Management $ 21125 $ 21200 $ 31200 $ 331200 $ 331200 Total S 2529978 S 2609042 S 3449416 1 S 3659416 S 3659416 Object Summary FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages&Salaries I $ 1951182 $ 2081017 $ 2711791 1 $ 2911791 $ 2911791 sub-total $ 195,182 $ 208,017 $ 271,791 $ 291,7911 $ 291,791 Expenses Contractual Services $ 461839 $ 391600 $ 591725 $ 601725 $ 601725 Supplies&Materials $ 101957 $ 121425 $ 121900 $ 121900 $ 121900 sub-total $ 57,796 $ 52,025 $ 72,625 $ 73,625 $ 73,625 Total S 2529978 S 2609042 S 3449416 S 3659416 S 365,416 FY 2007 Appropriated Budget&Financing Plan X-39 June 5,2006 8500 Town Clerk- Mission Statement, Goals & Objectives,Performance Measures MISSION STATEMENT: The Office of the Town Clerk strives to serve as a primary provider of information and quality services to the community,working cooperatively and in coordination with departments and groups while performing a variety of responsibilities to achieve established goals and comply with state and local statutes. GOAL; Enhance the Elect onsNot r Registration operation to further provide for a legal,accurate, cost-efficient,voter-friendly election accessible to all eligible. Y g OBJECTIVES ► Achieve a good or better satisfaction rating from 95%of voters on the election services under the oversight of the Town Clerk's Office. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of elections conducted Workload 4 3 3 2 3 Percentage of voters rating elections services o 0 0 0 0 as good or better. Outcome 99/0 99/0 99/0 99/0 99/o ► Conduct Election Officer outreach efforts and provide voter and officer education. QD Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of outreach efforts Workload 3 3 3 2 3 Number of election officers appointed Efficiency 148 147 187 164 185 Percent increase of election officers Outcome 4.22% 0 27% 0 13 appointed ► Increase first-time voter registrants in the Town annually by 5%. (4D Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of first-time voter registrations Workload 1329 1033 1510 1251 1600 Percent increase in first-time voter Outcome 100% -23% 46% -21% 28% registrations ► Promote voter registration for 18-22 year-olds via outreach to high school students. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of persons 18-22 years old Workload 1928 2032 2144 2250 2360 Number of persons 18-22 yrs registered to Workload 1075 1328 1386 1535 1535 vote Percent of persons 18-22 yrs registered to Outcome 56% 66% 65% 68% 65% vote ► Promote municipal/school liaison for ongoing assessment of poll facilities in response to building renovation projects. GOAL: Perform licensing,registration,certifications,recordings and filing in an accurate and timely manner to allow for data access,analysis,and oversight. OBJECTIVE Communicate licensing and registration information and requirements to licensees and ► registrants clearly and concisely to promote timely licensing and registration. Manage collection,compilation and maintenance of licensing,registrations, ► certifications and filing information and data to ensure accurate basis for immediate and Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of vital events recorded Workload 683 665 646 575 600 Number of filings Workload 1,970 1,989 1,800 1,700 1,800 FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. X-40 8500 Town Clerk- Mission Statement, Goals & Objectives,Performance Measures Promote access to and responsibilities of the Town Clerk's office,including in the GOAL: Town Clerk's role as official records keeper and preserver and disseminator of information,records and documents. OBJECTIVE ► Provide informational and educational materials to elected officials regarding public meeting requirements and support communication among boards,committees,departments and residents through receipt of meeting notices,agenda and minutes. ► Implement board/committee inventorying and coordination of filing formal minutes for long-term access. ► Maintain postings to Public Meeting calendar to provide for most current listings. QD Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of Boards and Committees Workload 79 105 110 119 110 Number of Boards and Committees compiling minutes for long-term Efficiency - 0 10 50 75 Percent of Boards and Committees compiling minutes for long-term Outcome - 0 10% 42% 68% Number of Boards and Committees minutes Workload 0 0 10 30 40 filed. Efficiency Number of public meetings filed and posted Workload 975 994 1,043 1,050 1,050 on web Efficiency ► Promote Lexington's history through preservation of historical records and manuscripts. QD ► Promote and coordinate collaborative efforts between municipal departments,historical society and historical commission regarding collections and coordination of resources. QD Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 #of record units to be Workload - - - - - treated/archived/preserved Number of record units treated/archived/preserved Efficiency 4 0 3 0 3 Percent of record units treated/archived/preserved Outcome - - - - - ► Coordinate municipal census information and initiatives with other municipal/school efforts to increase census response rate. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of census forms mailed Workload 10,935 10,935 11,137 11,150 11,300 Percentage of households responding to Outcome 95% 90% 85% 90% 90% census ► Manage,in coordination with MIS,Electronic Documents Project to address priorities and develop plan for archiving electronic documents and computer generated data. ► Review,organize and prioritize indexing archived records of the Town Clerk's Office. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of records to be organized and Workload survey to be conducted archived Number of records organized and archived Efficiency survey to be conducted Percentage of records organized and Outcome 50% archived ► Continue coordination and training for information management efforts among Town departments. ► Conduct needs assessments for vaults,off-site storage and records preservation,and develop long-range implementation plan. ► Coordinate Records Management efforts to develop microfilming/digitizing procedures for archiving electronic data. FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. X-41 Subprogram: Town Clerk Element: 8510 Town Clerk Administration Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Town Clerk acts as the Town's recording officer,registrar of vital statistics,and licensing officer. The Clerk certifies official actions of the Town,including Town Meeting legislation and appropriations; signs notes for borrowing and certifies official documents with the Town Seal. The Clerk also registers all vital events within Lexington, records and preserves birth,marriage and death records to provide a basis for the Commonwealth's central vital records system. The Clerk administers the oath of office to elected and appointed members of local committees and boards;provides access to public records;provides certified copies of vital records and assists with genealogical research. The Clerk also maintains records of adopted municipal codes,regulations,bylaws,oaths of office,resignations and appointments,and submits general bylaws and zoning bylaws to the Attorney General of the Commonwealth for approval. The Clerk's staff issue licenses and permits and are designated as Passport Agents for the purpose of accepting applications for US Passports. Staff respond to inquiries from the public and serve as the central information point for the Town. HIGHLIGHTS: 2005 • A total of 208 births, 102 marriages and 326 deaths recorded • 225 businesses registered • 65 Zoning Applications/Decisions recorded • 21 Planning Board Decisions recorded • 2,045 dogs licensed • Over 850 US Passport applications processed • 1000 Public meetings posted electronically and via bulletin board • 37 Flammable Storage Registrations BUDGET ISSUES: • Vital Statistics legislation to automate and preserve the vital records system in the Commonwealth,in accordance with federal requirements,remains unsuccessful. Once enacted,a centralized statewide electronic system will increase availability of and requests for vital records. Maintenance of proposed system,and increased costs related to providing records,will be absorbed by the operating budget. • Increased oversight provided to public meeting,public records,oaths,and ethics law oversight for Board and Committee appointments,and meeting postings. • Statutory responsibilities and on-demand information requests,timely processing of registrations and licensing, processing of town meeting votes,maintenance of voter registration records,elections administration,records filings, and related responsibilities of the Town Clerk's office continue to increase . The FY 2007 Request includes funding for a part-time Archivist/Records Manager to help address statutory requirements for records management. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 1351194 $ 1821217 $ 1971591 $ 1971591 $ 1971591 B enefits $ - $ - $ - $ - $ - Expenses $ 61976 $ 71200 $ 71200 $ 71200 $ 71200 Town Funded Expenses $ 1429170 $ 1899417 $ 2049791 $ 2049791 $ 2049791 General Fund $ 1311621 $ 1891417 $ 2041791 $ 2041791 $ 2041791 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 1319621 $ 1899417 $ 2049791 $ 2049791 $ 2049791 X-43 Subprogram: Town Clerk Element: 8520 Board of Registrars Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Board of Selectmen appoints three citizens to the Board of Registrars for a three-year term. Registrars are responsible for promoting voter registration and participation,maintaining voter records,and ruling on voter eligibilities. The Town Clerk serves as the Board's fourth member and acts as Clerk of the Board of Registrars. Staff regularly participates in the certification of ballot question petitions promulgated throughout the state. This budget element funds stipends for registrars,voter registration materials,annual town census,and the annual street list. HIGHLIGHTS: • As part of the Help America Vote Act(HAVA)of 2002,fully implemented for the 2004 State elections,enhancements continue to be made to the Central Voter Registration Information System(CVR),the statewide voter registration information system. • Staff certified over 5,000 signatures on 1,602 petitions for the 10 ballot questions likely to appear on the November 7, 2006 State Election ballot. • Continued voter registration outreach to 18-22 year olds. • Expanded technological capabilities provide residency and voter information in a computerized version. • As of March 2006,there were 20,002 registered voters in Lexington,comprised of 2,608 Republican,8,042 Democrat, 9,256 Unenrolled,96 voters with political affiliations. • Annual Street Listing/Census was sent to over 11,000 residences BUDGET ISSUES: • Enhancement of the Central Voter Registry requires ongoing financial support for technology and enhancement of computer skills and expertise. • Costs for voter confirmation and census mailings continue to rise due to postage rate increases. STAFFING: Three Registrars appointed by the Board of Selectmen,with the Town Clerk serving as the fourth Registrar. Chairman Luanna E.Devenis [R],Ann H.Miller[R] ,and Gerald L.Abegg [D],appointed March 2005 served as Registrars of Voters. The Town Clerk's Office provides staff support. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 11756 $ 11825 $ 11825 $ 11825 $ 11825 B enefits $ - $ - $ - $ - $ - Expenses $ 201088 $ 211500 $ 221175 $ 221175 $ 221175 Town Funded Expenses $ 219844 $ 239325 $ 249000 $ 249000 $ 249000 General Fund $ 231125 $ 231325 $ 241000 $ 241000 $ 241000 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 239125 $ 239325 $ 249000 $ 249000 $ 249000 X-44 Subprogram: Town Clerk Element: 8530 Elections Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: Elections in Lexington,town,state or federal,are administered by the Town Clerk's Office. Administration includes monitoring of the candidate certification process and referenda and initiative Petitions. Staff also provide information on State Campaign Finance Law,election procedures for candidates,ballot initiatives,and voter information. Town Clerk and staff recruit and train poll workers,prepare election materials and absentee ballot requests,and oversee election preparations in coordination with,and support from,various town departments including Public Works and Police Department personnel. Election results are tabulated by the Town Clerk's office. HIGHLIGHTS: • One election was scheduled and funded for the FY06. The FY07 cycle will begin with the September 2006 State Primary,November 2006 State Election,and culminate with March 2007 Annual Town Election. • School and municipal building renovations continue to impact voting facilities. Voting for Precinct 1 was moved to Cary Hall while the Harrington/Fiske schools share facilities. Precinct 5 voting returned to Cary Hall after a 5-year absence. This doubling-up of polls was held for the March 2006 Annual Town Election. BUDGET ISSUES: • This element covers election staffing,the purchase of election materials and supplies,programming for Optical Scan operation and printing of paper ballots for Town Election. Budgeted expenses do not cover unscheduled election activity occurring on a more frequent basis. • The FY07 budget changes reflect an increase from 1 to 3 elections from FY06. • Lexington continues to be well served by the Accu-Vote optical scan election system implemented in March 1999. Further implementation of the federal Help America Vote Act of 2002 will provide for touch-screen voting equipment at each poll for the Fall 2006 state elections. Future changes will be ongoing and will place additional financial burden on local municipalities. • Ongoing improvements to town facilities at which polls are located necessitate continual adjustments to polling facilities to accommodate elections and ensure voter accessibility,often incurring additional facility overtime charges. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 581232 $ 231975 $ 721375 $ 721375 $ 721375 B enefits $ - $ - $ - $ - $ - Expenses $ 281607 $ 211125 $ 401050 $ 311050 $ 311050 Town Funded Expenses $ 869839 $ 459100 $ 1129425 $ 1039425 $ 1039425 General Fund $ 621240 $ 451100 $ 1121425 $ 1031425 $ 1031425 Enterprise Funds $ - $ - $ - $ - $ - Directed Funding $ - $ - $ - $ - $ - Appropriated Resources $ 629240 $ 459100 $ 1129425 $ 1039425 $ 1039425 X-45 Subprogram: Town Clerk Element: 8540 Archives & Records Management Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Records Management Program for the organization addresses inventory and retention of records and documents, proper maintenance and storage of records,preservation of historic documents,and public access to public records and information. Limited on-site storage and vault facilities and record retrievability needs support pursuit of electronic document management. HIGHLIGHTS: • Updating Code of Lexington to include votes of the 2005 Annual Town Meeting • Record storage and archival space expanded at Cary Memorial Building • Assessment of document preservation needs,enhancement of electronic records management systems,and development of Records Management Long Range Plan are on hold due to budget constraints. • Partial funding for records preservation and Archivist/Records Coordinator position is requested for FY07 to phase-in an Archivist/Records Coordinator and provide for limited preservation,microfilming,and electronic document management. BUDGET ISSUES: • Document retention and storage requirements emphasize the role of electronic document management and permanent storage and access to microfilm versions. • Approaches and funding requirements for preservation and microfilming of documents of permanent nature,including historic documents,will determine long-term record and information management plan and help to establish town archives. Restitution of funding is critical to program viability. • Vault and storage facilities require enhancement/expansion to safely maintain all town records. • Codification of the Town's ordinances requires ongoing updates,with associated costs dependent upon enacted changes in bylaws,rules and regulations,etc. Additional funding is included to cover full cost of codification updates. • Individual departmental staffing cuts have eliminated staff availability for records management responsibilities and initiatives. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $201000 $201000 Benefits 0 0 0 0 0 Expenses 21125 21200 31200 131200 131200 Town Funded Expenses $29125 $29200 $39200 $339200 $339200 General Fund $21125 $21200 $31200 $331200 $331200 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $29125 $29200 $39200 $339200 $339200 X-46 Subprogram 8600: Management Information Systems This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan for the MIS Department. It includes: 8600 Office of Community Development X-47 • Summary • Performance Measures 8610 MIS Administration X-53 8620 Web&Internet Services X-54 FY 2007 Appropriated Budget&Financing Plan X-47 June 5,2006 Program: General Government Subprogram: 8600 Management Information Systems Town of Lexington FY 2007 Program Budget The Management Information Systems Department plans, implements and coordinates the use of technology in Town operations to meet business and informational needs. Authorized/Appropriated Staffing FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 Actual Actual Actual Actual Budget Director,Management Information Systems 1 1 1 1 1 Network Administrator 2 2 2 2 2 Total Budget Recommendations: The Management Information Systems FY2007 budget recommendation is a$72,683 or 18.79 percent increase over FY2006. (The increase is only $3 0,3 83 or 6.5 percent if the budget reallocations referred to below are taken into consideration.) Budget Recommendations Approved in FY 2007: There have been two line-item reallocations in this budget: a $44,800 increase in contractual services was previously accounted for in a special revenue/cell tower account; and$5,000 increase in contractual services for the Wide Area Network was previously shown in line-item 2420, Shared Expenses. $8,500 will complete an upgrade in the data network wiring at Town Hall from CAT3 to CATS. The remaining budget increases are contractual. Budget Requests Not Recommended by the Town Manager: An additional $4,500 was requested for the data network wiring for Town Hall. FY 2007 Appropriated Budget&Financing Plan X-48 June 5,2006 (rev.November 29, 2006) Program: General Government Subprogram: 8600 Management Information Systems Town of Lexington FY 2007 Program Budget Budget Summary Appropriations FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation $ 1521713 $ 1821584 $ 1871971 $ 1801471 $ 1801471 Expenses $ 1821310 $ 2091254 $ 2701550 $ 2791050 $ 2791050 Total $ 3359023 $ 3919838 7 458,521 $ 459,521 $ 459,521 Funding Sources FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Tax Levy $ 2781895 $ 3351710 $ 3651393 $ 3661393 $ 3681218 Enterprise Funds(Indirects)* $ 561128 $ 561128 $ 561128 $ 561128 $ 541303 Directed Funding $ - $ - $ - $ - $ - Rentals $ - $ - $ 371000 $ 371000 $ 371000 Total $ 3359023 $ 3919838 $ 4589521 $ 4599521 $ 4599521 Level-Service Requests FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Total 8610 MIS Administration $ 3241551 $ 3781138 $ 4441821 $ 4451821 $ 4451821 Total 8620 Web&Internet Services $ 101472 $ 131700 $ 131700 $ 131700 $ 131700 Total $ 3359023 $ 3919838 $ 4589521 $ 4599521 $ 4599521 Object Codes FY 2005 FY 2006 FY 2007 FY 2007 FY 2007 Actual Restated Dept.Request Recommended Appropriated Compensation Wages&Salaries $ 152,713 $ 182,584 $ 187,971 $ 180,471 $ 180,471 sub-total $ 152,713 $ 182,584 $ 187,971 $ 180,471 $ 180,471 Expenses Contractual Services $ 1021244 $ 1251554 $ 1861850 $ 1951350 $ 1951350 Professional Services $ 91171 $ 201000 $ 201000 $ 201000 $ 201000 Small Equipment $ 751895 $ 631700 $ 631700 $ 631700 1 $ 631700 sub-total $ 187,310 $ 209,254 $ 270,550 $ 279,050 $ 279,050 Total $ 3409023 $ 3919838 $ 4589521 $ 4599521 $ 4599521 *Revised November 29, 2006 via a vote of Special Town Meeting to lower Enterprise Fund indirects. FY 2007 Appropriated Budget&Financing Plan X-49 June 5,2006 (rev.November 29, 2006) 8600 Management Information Systems- Mission Statement, Goals & Objectives,Performance Measur( MISSION STATEMENT: The Management Information Systems Department's mission is to provide high quality,cost effective information technology services to Town administration and staff so that they can best service citizens of the Town of Lexington. GOAD Maintain a stable network. OBJECTIVES ► Manage the Wide Area Network. + ► Manage the Local Area Network. ► Assure that the network is available and properly functioning during normal working hours 99.9%of the time. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of Town buildings connected to Workload 9 9 9 9 9 wide area network. Number of hours(weekly)wide area Workload 168 168 168 168 168 network is supported Percent of time wide area network is up and o o �o 0 0 Efficiency/Outcome 99.9/0 99.9/0 99.9 /0 99.99/0 99.99/o running properly. ► Replace remaining category 3 wiring in the Town buildings with the most economical solution Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of buildings that need rewiring Outcome 1 1 1 1 1 GOAD Provide training and support to employees, OBJECTIVES ► Offer a variety of training opportunities to all employees. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of training classes held in training Workload 46 51 41 55 55 room ► Continue to support and enhance the Computer Managers'training. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of hours per month Computer Workload 1.5 2 2 2 2 Managers spend on troubleshooting ► Provide technical support to users so that workflow is uninterrupted. Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of computer users supported Workload 230 184 186 186 186 Number of computer users served per FTE Efficiency 77 61 74 62 62 FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. X-50 8600 Management Information Systems- Mission Statement, Goals & Objectives,Performance Measur( GOAD Manage infrastructure within the constraints of existing budget as technology interest increases in all departments. OBJECTIVE ► Provide support for all systems Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of PCs supported Workload 200 195 195 195 195 Number of servers supported Workload 17 16 15 16 16 Number of workstations served per FTE Efficiency 67 70 78 65 65 Average monthly number of hours to correct Efficiency 20 20 20 20 20 systems problems GOAL: Create a more interactive web site, OBJECTIVES ► Maintain and improve the Town's Website + Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of visitors to Website per month Workload 16,955 20,500 21NO 2200 2200 Total Number of Website Hits per month Workload * 43000 464,833 47000 47000 Website Traffic generated monthly Workload 5gb 4.77gb 5.Ogb 5.5gb 5.5gb Number of Department Web Editors Workload 20 18 18 18 18 Hours/week Department Web Editors spent Workload 2 2 2 2 2 Percent of department webpages with Outcome 100% 80% 80% 80% 80% Editors Size of Town Website Workload 1.0gb 414mb 440mb 450mb 450mb Performance Measure Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of visitors to Libertyride.org Workload - - 4467 5000 5000 website Total Number of Website Hits Workload - - 80648 83000 83000 Website Traffic generated monthly Workload - - 685mb 690mb 690mb 1 Reflects wiring needs for the Town Hall Building FY2006 statistics indicate the best data for the current year. FY2007 statistics indicate projected goals for the upcoming year. X-51 Subprogram: Management Information Sys. Element: 8610 MIS Administration Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: The Management Information Systems element supports the management of information technology.Maintenance of hardware and software for both school and town systems includes the financial system,Munis,as well as Facilities Maintenance Management Software.MIS also monitors hardware and software for property and excise tax billings,water, sewer,and recreation enterprise programs,payroll and retirement.MIS co-manages the Town Metropolitan Area Network that connects 27 buildings.Another significant area is operation and management(especially security)of the local area network that connects all town buildings,personal computer and peripherals maintenance,and support for electronic mail, Internet access,Web infrastructure and standard office software applications running over these networks. HIGHLIGHTS: • Wide Area Network reliability is constant at 99.9% BUDGET ISSUES: • The MIS staff is responsible for maintaining,upgrading,troubleshooting all network and end-user equipment. • MIS manages training and support for end-users. • MIS is responsible for the back up and security of data on the Town Network. • MIS manages Annual Support Contracts for cross-department software. This amount increases as new software and/or additional modules are added to current software. • Revised November 29,2006 via a vote of Special Town Meeting to lower Enterprise Fund indirects. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $ 1521713 $ 1821584 $ 1871971 $ 1871971 $ 1871971 Expenses $ 1711788 $ 1901554 $ 2561850 $ 2561850 $ 2561850 Town Funded Expenses $ 324,501 $ 3739138 $ 4449821 $ 4449821 $ 4449821 General Fund $ 2861137 $ 3171010 $ 3511693 $ 3511693 $ 3531518 Enterprise Funds $ 561128 $ 561128 $ 561128 $ 561128 $ 541303 Directed Funding $ - $ - $ 371000 $ 371000 $ 371000 Appropriated Resources $ 342,265 $ 3739138 $ 4449821 $ 4449821 $ 4449821 X-53 Subprogram: Management Information Sys. Element: 8620 Web & Internet Services Town of Lexington FY 2007 Program Budget DESCRIPTION OF SERVICES: This element supports the maintenance and further development of the Town's Web presence to provide more interactive services,a"Virtual Town Hall",to the community. HIGHLIGHTS: • An average of 21,000 visitors per month access the Town of Lexington Web Site. • Tourism site is maintained. • Assessors'records are online and updated quarterly. • The town website will provide fellable forms that allow customers to send information to town departments. BUDGET ISSUES: • Costs associated with the existing site maintenance and development includes annual outsourcing fees and enhancements such as the electronic version of the Town Code and Assessor's Records. Other enhancements are under consideration for future development. STAFFING: Web development is managed and maintained by MIS and Web Editors from all Town Departments. FY2005 FY2006 FY 2007 FY 2007 FY 2007 Element Totals Expended Restated Dept Request Recommended Appropriated Compensation $0 $0 $0 $0 $0 Benefits 0 0 0 0 0 Expenses 101472 131700 131700 131700 131700 Town Funded Expenses $109472 $139700 $139700 $139700 $139700 General Fund $131700 $131700 $131700 $131700 $131700 Enterprise Funds 0 0 0 0 0 Directed Funding 0 0 0 0 0 Appropriated Resources $139700 $139700 $139700 $139700 $139700 X-54 Section XI : Capital Investment, Section XI: Capital Investment This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan about Debt. It includes: FY 2007 Capital Improvement Budget& Financing Plan XI-1 Capital Plan XI-3 FY 2007 Appropriated Capital Project Plan XI-6 Program 9000: Detailed Capital Descriptions 9100 Education XI-7 9200 Shared Expenses XI-23 9300 Community Services XI-25 9400 Public Safety XI-37 9500 Culture and Recreation XI-41 9600 Social Services XI-47 9700 Community Development XI-51 9800 General Government XI-53 FY2007—FY2011 Capital Improvement Plan XI-57 FY 2007 Appropriated Budget&Financing Plan XI-1 June 5,2006 Capital INTRODUCTION FIVE-YEAR CAPITAL PROGRAM Everything the Town does, from providing Five-year capital improvement planning has services to its residents and citizens,to equipping been part of Lexington's budget development employees to effectively perform their jobs, process for many years. Multi-year planning requires the existence of certain basic physical allows proper staging and sequencing of capital assets. These assets include streets,water mains, projects to even out spikes and make funding parks, buildings, large equipment and technology. needs more predictable. Capital investment They must be purchased,maintained and replaced requirements can be uneven, sometimes on a timely basis or their usefulness in providing involving unique large projects such as a new public services will diminish. The Town's five- fire engine or a new school building. Other year Capital Improvements Program and annual capital investment needs are recurring. Capital Budget are developed to ensure adequate Lexington will continue to refine the five-year capital investment in the Town's assets. planning process in an attempt to determine an DEFINITION OF CAPITAL PROJECTS appropriate annual level of capital investment. A capital project is a major, non-recurring expenditure The five-year Capital Improvement Program involving one or more of the following: shown on page XI-57 includes all capital • Acquisition of land for a public purpose; projects identified by school and municipal • Construction of, or addition to, a facility such departments over the next five years. The as a public building,water or sewer lines, program includes three major categories of play field, etc.; projects that are described below. • Rehabilitation or repair of a building, facility; The Capital Plan for the General Fund is a provided the cost is $25,000 or more and the critical element of the integrated five-year improvement will have a useful life of 10 Capital Improvement Program. Cash years or more; projects are those relatively small renewal • Purchase of equipment costing $25,000 or capital investment projects such as the more,with a useful life of 5 years or more (all annual street resurfacing program, renewal cars are defined to be non-capital items); of building systems, and replacement of • Any planning, engineering or design study large equipment. related to a specific capital project. A second element of the Capital Improvement Program is five-year planning CAPITAL POLICY FRAMEWORK for Enterprise Funds. The Water and Sewer The FY07 Capital Budget was developed within Enterprise Funds are financially able to the capital policy framework adopted by the support all capital needs projected over the Board of Selectmen in 1991 to ensure adequate five-year planning period. The Recreation planning and funding for capital investment, Enterprise Fund is able to fund capital particularly cash capital projects within the investment only for revenue producing general fund. This capital investment strategy assets, such as the golf course and the includes the following mayor elements: aquatics facilities, while other capital needs • multi-year planning for capital investment; are requested from the General Fund. • debt exclusions for major capital projects; . The final element in the Capital • allocating 5% of general fund revenues for Improvement Program is proposing debt cash funding and debt service of small exclusions for large capital projects, capital projects; and generally those costing over$1 million that • ensuring sufficient operating budget can be bonded for ten years or more. The resources for maintaining capital assets. debt service for these projects is repaid A review of this policy is included in the work outside of the Proposition 2-1/2 limit. of the Selectmen's Financial Policy Committee. XI-3 FUNDING OF CAPITAL INVESTMENT First, assets must be adequately maintained The following funding sources are used to through a combination of capital and operating finance the town's capital investment: funding in order to give proper service. Major rehabilitation, renewal or replacement requires Cash for Immediate Capital Investment adequate capital funding. In addition, any capital (Cash Capital)—The town regularly projects taken on by the Town must have the appropriates monies from the general fund and operating resources necessary to support and the enterprise funds to finance short-term, small maintain them over their useful life. Specifically, capital investment projects. the technical, manpower and maintenance resources needed to protect the Town's capital Stabilization Fund—The Town occasionally investments must be accounted for in the operating makes use of the policy of appropriating a cash budget in order to maintain long-term investments capital funding to a stabilization fund. This made in the Town's infrastructure. funding source is then set aside and used to mitigate the costs of capital items in future Secondly,the financial structure of the Town's years. This policy is currently under review. capital program must be balanced between cash and debt. Stretching out the payment of a long- Debt Service—The Town has traditionally term asset through permanent borrowing can be financed large capital projects with debt. In beneficial. On the other hand, overuse of debt recent years of budget constraints some "cash financing compromises the ability to fund needed capital"projects have also been funded through projects with cash in future years. A more borrowing. Debt can be appropriated under the thorough discussion of Lexington's debt policy General Fund Tax Levy (either within the levy can be found in the Debt section of this document. limit or from a voter approved debt exclusion) or from Enterprise Funds. FY 2007 CAPITAL FINANCING STRATEGY The chart below shows the general Capital Other Sources—The town uses dedicated state Financing Strategy for the last four years and the aid and grant funding to finance capital FY2007 projection according to the 5% policy. investment when these funds are available. This chart shows that the funding"window"for cash capital projects anticipated under the policy RELATIONSHIP BETWEEN OPERATING has not opened because new debt is issued for new BUDGET AND CAPITAL INVESTMENT projects as existing debt is retired. Debt service There are two critical aspects of the relationship will decline in FY2007, and a collaborative between the operating and capital budgets that decision has been made to allocate some of this must be balanced as part of a decision about the funding to balancing the operating budget. appropriate size of the Town's overall budget. Capital Financing Strategy (General Fund) FY2003 FY2004 FY2005 FY2006 FY2007 5% of General Fund Policy $416291963 $4,860,967 $4,806,314 $ 5,193,503 $5,200,000 Less Debt Service 21477,933 31904,497 31993,992 41204,698 31471,103 Less Short-Term Debt 640,730 343,900 275,000 275,000 248,958 Balance for Cash Capital Funding (a) $1,511,300 $612,570 $537,322 $713,805 $1,479,939 Less Cash Capital Projects 759,500 296,322 232,322 (b) 653,000 235,000(c) Balance to Operating Budget $751,800 $316,248 $305,000 $60,805 $1,244,939 (a)An additional $500,000 not shown here is appropriated for street resurfacing annually(from FY2001 override). (b)These funds were put into the stabilization fund(along with an additional $575,000). (c)$150,000 of Building Envelope approved by voters via June 2006 Override Question #3. XI4 FY2007 Capital Improvement Plan Shown below is the recommended capital funding plan for all funds for FY2007. Capital . Summary Cash Debt Total Tax Levy 1,045,000 (a) 41313,000 $5,508,000 Water Enterprise 11150,000 $1,150,000 Sewer Enterprise 550,000 $550,000 Recreation Enterprise 75,000 $75,000 Community Preservation Act 260,000 $260,000 Parkin Funds 150,000 $150, 00000 (a)Consists of$235K from the Cash Capital Policy(table on previous page), $500K for street resurfacing from the FY2001 override, $60,000 from Article 30(a)of the 2005 Annual Town Meeting and $250K from free cash for the Fiske School project to offset an Nstar energy rebate deposited into the General Fund The table on the following page lists all projects approved by Town Meeting and their estimated costs grouped by program area. XI-5 FY 2007 Appropriated Capital Project Plan The following list identifies capital projects approved by the 2006 Annual Town Meeting for FY2007. Dept. Item FY 2007 Education Education Strategic Plan for Elementary Schools $60,000 GF - Cash 32(a) Education LHS Gym and Science Building Roof $250,000 GF - Debt 32(a) Education LHS Univent and Pipe Replacement $493,000 GF - Debt 32(a) Education LHS Digital Temp. Controls $200,000 GF - Debt 32(a) Education LHS Bleachers $45,000 GF - Debt 32(a) Education LHS Auditorium Repairs $293,000 GF - Debt 32(a) Education Diamond Auditorium Roof $60,000 GF - Debt 32(a) Education Diamond Digital Temp. Controls $150,000 GF - Debt 32(a) Education Clarke Bleachers $45,000 GF - Cash 32(a) Education Bridge School Lockers $120,000 GF - Debt 32(a) Education Technology $400,000 GF - Debt 32(b) Education Fiske School Construction $250,000 GF - Cash 34 Total Education 21 66,000 DPW DPW Sidewalks $300,000 GF - Debt 28(a) DPW Lincoln Field Methane Gas Mitigation $60,000 GF - Debt 28(b) DPW Building Envelope Projects $140,000 GF - Cash /CPA 28(c) DPW Other Building Envelope $150,000 GF - Cash 28(c) DPW DPW Equipment $435,000 GF - Debt 28(d) DPW Street Improvements $500,000 GF - Cash 28(e) DPW Street Drain Improvements $160,000 GF - Debt 28(f) DPW Water Distribution Improvements $900)000 Water Ent. Debt 29 DPW Water Meters $250,000 Water Ent. Debt 30 DPW Water Meters $250,000 Sewer Ent. Debt 30 DPW Sanitary Sewer Improvements $300,000 Sewer Ent. Debt 31 DPW Nstar Parking Lot $150,000 Parking Funds 35 Total DPW $ 31595,000 Public Safety Police Police Dispatch Center Renovation $842,000 GF - Debt/CPA 28(g) Fire Replace Fire Engine 1 $380,000 GF - Debt 28(h) Total Police 11222,000 Recreation Rec. Center Playground Replacement $225,000 GF - Debt 27 Rec. Center Pool Infrastructure Study $50,000 Rec. Ent. Cash 27 Rec. Pine Meadows Equipment (Aerator) $25,000 lRec. Ent. Cash 1 27 Total Recreation 300,000 General Government SocSvcs. Senior Center Design Conceptual Study $0 GF - Cash 36 Town Clerk Archives Environmental Control $60,000 CPA 28(i) Total General Government $ 60,000 Total FY 2007 Requests All Funds $ 795439000 The following pages describe the FY 2007 Capital projects in detail. XI-6 Program: Capital Budget Subprogram: 9100 Education Town of Lexington FY2007 Program Budget Facilities of the Lexington Public Schools include six elementary schools,two middle schools,and one high school complex,along with furniture,technology,and equipment. A comprehensive renovation project for the high school and two middle schools at a total project cost of$52,235,000 is nearly completed,and the Town has recieved most of the 59%state reimbursement. On May 20,2002,voters approved a debt exclusion to design,construct,originally equip and furnish two new elementary schools to replace the current Fiske and Harrington Elementary Schools;a total project cost of$32,150,000 was authorized by a Special Town Meeting. Construction is almost complete on a new Harrington Elementary School.Approval has been given for state reimbursement but the timing is uncertain. The overall capital plan is being scrutinized in light of a likely delayed schedule for renovating or replacing the six elementary schools. The capital requests for FY 2007 focus on improving the safety and efficency of Lexington Public School facilities. Capital Projects* Funding Source FY2007 FY2007 FY2007 Requested Recommended Appropriated Strategic Plan for Elementary Schools GF-Cash - 6000 6000 LHS Gym and Science Building Roof GF-Debt 25000 25000 25000 LHS Univent and Pipe Replacement GF-Debt 49300 49300 493 NO LHS Digital Temp.Controls GF-Debt 20000 20000 20000 LHS Domestic Hot Water Heaters GF-Debt 5000 - - LHS Bleachers GF-Debt 4500 4500 4500 LHS Auditorium Repairs GF-Debt 2000 29300 293 NO Diamond Auditorium Roof GF-Debt 6000 6000 6000 Diamond Digital Temp.Controls GF-Debt 15000 15000 15000 Clarke Bleachers GF-Cash 4500 4500 4500 Bridge School Lockers GF-Debt 12000 12000 12000 Technology GF-Debt 40000 40000 40000 Fiske School Construction GF-Cash - 25000 25000 Total Capital 198339000 293669000 293669000 Subprogram Totals General Fund Cash - 35500 35500 Enterprise Fund Cash - - - Gen.Fund Debt(Levy Limit) 1,83300 2,011NO 2,011NO Community Preservation Act - - - Debt Exclusion - - - Total Resources 198339000 293669000 293669000 Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community.Many departments have debt service requirements which must be paid semi-annually.Education's debt service includes annual payments for smaller ticket capital projects,such as roof replacements and larger ticket projects,such as the renvoations of Lexington High School,Clarke and Diamond Middle Schools and the new construction of Harrington Elementary School. FY 2005 FY 2006 FY 2007 General Fund(Levy Limit) 2,034,094 1,463,355 1,539,055 Debt Exclusion 4,538,510 4,172,300 4,036,283 Total Debt Service 695729604 596359655 595759338 XI-7 rev.April 26,2006 Subprogram: Education Element: Strategic Plan for Elementary Schools Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: This request is for$60,000 for a strategic capital plan for the remaining elementary schools in Lexington.It has been a while since the last capital plan was completed,and an update is required. Specifically,programming needs to be revisited, population projections need to be taken into account,projects need to be scheduled and logistics need to be coordinated. PROJECT TIMEFRAME: This project will be completed in FY07. OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 6000 0 0 0 0 609000 Construction 0 0 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $609000 $0 $0 $0 $0 $609000 General Fund Cash $6000 $0 $0 $0 $0 $609000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $609000 $0 $0 $0 $0 $609000 * $60,000 for this study is being reallocated from Article 30(a)of the 2005 Annual Town Meeting for this purpose. XI-9 rev.April 26,2006 Subprogram: Education Element: LHS Gym and Science Building Roof Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The renovations to Lexington High School remodeled and repaired many parts of the campus.Unfortunately,some components of the recommended project were deleted.Roof replacement for the gymnasium and science buildings at LHS were deleted from the scope of work in 1999. Three independent inspections 2004-2006 have concluded that t he roofs over the Gym and Science Building need to be replaced. The roofs are currently at the end of their design life and patching in various places is on going. PROJECT TIMEFRAME: This project will be completed in FY07. OPERATING BUDGET IMPACT: A new roof will reduce roof repair and interior clean up costs. Construction will be outside with minimal impact to the school staff. Custodians will not have to protect the interior, saving time and money. New roofs will also have the ability to increase thermal efficiency throughout the buildings affected. Contractors will not have to be hired to patch roof leaks, which will save money. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 25000 0 0 0 0 2509000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $2509000 $0 $0 $0 $0 $2509000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 25000 0 0 0 0 2509000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $2509000 $0 $0 $0 $0 $2509000 XI-10 Subprogram: Education Element: LHS Univent and Pipe Replacement Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The renovations to Lexington High School remodeled and repaired many parts of the campus.Unfortunately,some components of the recommended project were deleted. Steam equipment replacement was deleted from the scope of work in 1999. Buildings A-E still have the original steam equipment controls.It is ten plus years beyond the expected useful life. The condition of the equipment makes it unable to maintain reasonable comfort levels and indoor air quality. The strategy will be to replace and/or convert all steam equipment to hydronic equipment for increased efficiency and control. PROJECT TIMEFRAME: This project will be completed in FY07. OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 493 NO 0 0 0 0 4939000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $4939000 $0 $0 $0 $0 $4939000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 493 NO 0 0 0 0 4939000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $4939000 $0 $0 $0 $0 $4939000 XI-11 Subprogram: Education Element: LHS Digital Temperature Controls Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The current design of temperature controls at the Lexington High School is inefficient. The design makes it nearly impossible to coordinate scheduling time-of-day demands for certain locations of the building and makes the overall temperature control of the building inefficient.Multiple stand-alone control devices located throughout the building preclude integrated management of the building's temperature. This project requests funds to install digital, efficient, integrated temperature controls for the purpose of increasing efficiency and improving indoor air quality. This project will coincide with the replacement and conversion of the steam univents and piping system at LHS. PROJECT TIMEFRAME: This project will be completed in FY07. OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 20000 0 0 0 0 2009000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $2009000 $0 $0 $0 $0 $2009000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 20000 0 0 0 0 2009000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $2009000 $0 $0 $0 $0 $2009000 XI-12 Subprogram: Education Element: LHS Field House Bleachers Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The renovations to Lexington High School remodeled and repaired many parts of the campus.Unfortunately,some components of the recommended project were deleted.Field house Bleacher replacement was deleted from the scope of work in 1999. They now need to be replaced. The most recent independent inspection of the bleachers indicated that the bleachers are no longer compliant with standard building and fire codes and need to be replaced. PROJECT TIMEFRAME: This work will be completed in FY07. OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 4500 0 0 0 0 459000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $459000 $0 $0 $0 $0 $459000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 4500 0 0 0 0 459000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $459000 $0 $0 $0 $0 $459000 XI-14 Subprogram: Education Element: LHS Auditorium Repairs Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The LHS Auditorium is in dire need of upgrades. This request is the first of a three-year plan to renovate the Lexington High School Auditorium. This first year of improvements will include repairs HVAC&controls,the deficient rigging system,and repainting. (An additional request to replace the dimmer board for a cost of$165,000 is not included below) PROJECT TIMEFRAME: First-year work will be completed in FY07. Second-year improvements,including replacing sound system,lighting instruments,lighting supports,seat back(for acoustics),an acoustic study,and installing balcony light ladders(cost $288,000)will be completed in FY08. Third-year improvements,including resurfacing main stage,piano lift,installing forestage,redesigning balcony(cost$370,000)will be completed in FY09. OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 293 NO 0 0 0 0 2939000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $2939000 $0 $0 $0 $0 $2939000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 293 NO 0 0 0 0 2939000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $2939000 $0 $0 $0 $0 $2939000 XI-15 Subprogram: Education Element: Diamond Auditorium Roof Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The renovations to Diamond Middle School remodeled and repaired many parts of the school.Unfortunately,some components of the recommended project were deleted.Roof replacement for the auditorium at Diamond was deleted from the scope of work in 1999. Three independent inspections 2004-2006 have concluded that the auditorium roof over the needs to be replaced. The roof is currently at the end of its design life and patching in various places is on going. PROJECT TIMEFRAME: This project will be completed in FY07. OPERATING BUDGET IMPACT: A new roof will reduce roof repair and interior clean up costs. Construction will be outside with minimal impact to the school staff. Custodians will not have to protect the interior, saving time and money. New roofs will also have the ability to increase thermal efficiency throughout the buildings affected. Contractors will not have to be hired to patch roof leaks, which will save money. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 6000 0 0 0 0 609000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $609000 $0 $0 $0 $0 $609000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 6000 0 0 0 0 609000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $609000 $0 $0 $0 $0 $609000 XI-16 Subprogram: Education Element: Diamond Temperature Controls Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The current design of temperature controls at the Diamond Middle School is inefficient. The design makes it nearly impossible to coordinate scheduling time-of-day demands for certain locations of the building and makes the overall temperature control of the building inefficient.Multiple stand-alone control devices located throughout the building preclude integrated management of the building's temperature. This project requests funds to install digital,efficient,integrated temperature controls for the purpose of increasing efficiency and improving indoor air quality. PROJECT TIMEFRAME: This project will be completed in FY07. OPERATING BUDGET IMPACT: Return on investment estimated at 1.5 years Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 15000 0 0 0 0 1509000 Contingency 0 0 0 0 0 0 Total Cost Estimates $1509000 $0 $0 $0 $0 $1509000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 15000 0 0 0 0 1509000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $1509000 $0 $0 $0 $0 $1509000 XI-17 Subprogram: Education Element: Clarke Middle School Bleachers Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The renovations to Clarke Middle School remodeled and repaired many parts of the campus.Unfortunately, some components of the recommended project were deleted.Bleacher replacement was deleted from the scope of work in 1999. They now need to be replaced. The most recent independent inspection of the bleachers indicated that the bleachers are no longer compliant with standard building and fire codes and need to be replaced. PROJECT TIMEFRAME: This work will be completed in FY07. OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 4500 0 0 0 0 459000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $459000 $0 $0 $0 $0 $459000 General Fund Cash WOO $0 $0 $0 $0 $459000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $459000 $0 $0 $0 $0 $459000 XI-18 Subprogram: Education Element: Bridge School Lockers Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: Four Lexington elementary schools currently have no lockers—Bridge,Hastings,Bowman and Estabrook. This has resulted in potentially hazardous conditions within corridors through the storage of flammable materials in open areas.Upon the recommendations of the Lexington Fire Department,the Lexington Public Schools is requesting a three-year phase-in plan to install lockers to correct these deficiencies and satisfy Fire Safety Regulations. PROJECT TIMEFRAME: This project will be completed in FY07 for Bridge Elementary School.Hastings is planned for FY08(at a cost of$110,000) and Bowman($100,000)and Estabrook($100,000)for FY09. OPERATING BUDGET IMPACT: None. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 12000 0 0 0 0 1209000 Contingency 0 0 0 0 0 0 Total Cost Estimates $1209000 $0 $0 $0 $0 $1209000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 12000 0 0 0 0 1209000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $1209000 $0 $0 $0 $0 $1209000 XI-19 Subprogram: Education Element: Technology Upgrades Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: Lexington Public Schools has developed a technology plan based on the Massachusetts Department of Education Technology Standards that focuses on integrating technology into the curriculum. The advancement of technology continues to make our existing equipment obsolete. Classrooms,which were converted to computer labs,are inadequately powered and lack sufficient data drops. The district is continuing to holistically study and plan the district's technology needs. PROJECT TIMEFRAME: Machines will be purchased as needed throughout FY2007 and beyond. OPERATING BUDGET IMPACT: Machines purchased through this one-time capital purchase will require ongoing maintenance and support from school technology staff. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 40000 40000 40000 40000 40000 4009000 Contingency 0 0 0 0 0 0 Total Cost Estimates $4009000 $4009000 $4009000 $4009000 $4009000 $4009000 General Fund Cash 0 0 0 0 0 0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 40000 40000 40000 40000 40000 4009000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $4009000 $4009000 $4009000 $4009000 $4009000 $4009000 XI-20 Subprogram: Education Element: Fiske School Construction Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: During FY 2006,a rebate was received from NSTAR that is to be designated for the Fiske School Construction project. Since money received during the fiscal year cannot be appropriated without a vote of Town Meeting,a capital article has been requested. PROJECT TIMEFRAME: This will occur in FY07. OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 25000 0 0 0 0 2509000 Total Cost Estimates $2509000 $0 $0 $0 $0 $2509000 General Fund Cash $25000 $0 $0 $0 $0 $2509000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $2509000 $0 $0 $0 $0 $2509000 XI-21 Program: Capital Budget Subprogram: 9200 Shared Expenses Town of Lexington FY2007 Program Budget This subprogram provides for capital investment in shared school-town physical assets,such as support for technology and the wide area network. In addition,funding mechanisms in support of long-term capital policies are included in this subprogram. Specific examples include stabilization fund appropriations and short-term borrowing costs. Capital Projects* Funding Source FY2007 FY2007 FY2007 Requested Recommended Appropriated Total Capital _ _ _ Subprogram Totals General Fund Cash - - - Enterprise Fund Cash - - - Gen.Fund Debt(Levy Limit) - - Enterprise Fund Debt - - - Debt Exclusion - - - State Aid - - - Total Resources - - - Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community.Many departments have debt service requirements which must be paid semi-annually. Shared Expenses'debt service is for a network infrastructure overhaul. FY 2005 FY 2006 FY 2007 General Fund(Levy Limit) 52,375 51,250 - Debt Exclusion - - - Total Debt Service 529375 519250 - XI-23 Program: Capital Budget Subprogram: 9300 Community Services Town of Lexington FY2007 Program Budget The Department of Public Works is responsible for maintenance,repair,and construction of water and sewer infrastructure,streets,buildings, equipment,and recreational facilities. Funding comes from a combination of enterprise funds, the general fund,and state aid. On May 20, 2002,voters approved a debt exclusion for improvements to Town streets;a total project cost of$7,000,000 was authorized by a Special Town Meeting. Capital Projects Funding Source FY2007 FY2007 FY2007 Requested Recommended Appropriated Sidewalks GF-Debt 30000 30000 30000 Lincoln Field Methane Gas Mitigation GF-Debt 20000 6000 6000 Building Envelope GF Cash,CPA 35500 29000 29000 DPW Equipment GF-Debt 43500 43500 43500 Street Improvements GF-Cash 50000 50000 50000 Street Improvements Chapter 90 46000 - - Street Drain Improvements GF-Debt 16000 16000 16000 Water Distribution Improvements Water Ent.Debt 90000 90000 90000 Water Meters Water Ent.Debt 25000 25000 25000 Water Meters Wastewater(Sewer)Ent.Debt 25000 25000 25000 Sanitary Sewer Improvements Wastewater(Sewer)Ent.Debt 30000 30000 30000 Nstar Parking Lot Parking Funds 12500 15000 15000 Total Capital 492359000 395959000 395959000 Subprogram Totals General Fund Cash 85500 69000 69000 Enterprise Fund Cash - - - Gen.Fund Debt(Levy Limit) 1,09500 95500 95500 Enterprise Fund Debt 1,70000 1,70000 1,70000 Community Preservation Act - 10000 10000 State Aid 46000 - - Parking Funds 12500 15000 15000 Total Resources 492359000 395959000 395959000 Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community.Many departments have debt service requirements which must be paid semi-annually.Public Works debt service includes annual payments for smaller ticket capital projects,such as equipment,the building envelope,street and traffic improvements and larger ticket projects,such as the reconstruction of Lexington's roads,and new operations facilities. FY 2005 FY 2006 FY 2007 General Fund(Levy Limit) 820,426 793,111 908,064 - Enterprise Fund 660,196 504,496 750,314 - General Fund Debt Excl. 55200 541,500 1,075,300 - Total Debt Service 290329622 198399107 297339678 - XI-25 rev.April 26,2006 Subprogram: Community Services Element: Sidewalk Improvements Town of Lexington FY 2006 Program Budget DESCRIPTION OF PROJECT: This request is for funding to rebuild and/or repave existing asphalt sidewalks throughout town that are in poor condition, heavily traveled,or on main arterial streets. Improvements to existing sidewalks will increase pedestrian safety, support the Safe Routes to School Program,and diminish liability for injuries to pedestrians. The Sidewalk Committee will recommend a Master Plan for sidewalk improvements. From this appropriation,$100,000 will be used to continue sidewalk replacement on Massachusetts Avenue from the driveway east of the Cary library to Waltham Street.. PROJECT TIMEFRAME: This is an on going program. OPERATING BUDGET IMPACT: The cost for construction,inspection,and administration for this program is expected to be about$25,000 per year. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 30000 15500 16000 16500 17000 3009000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $3009000 $1559000 $1609000 $1659000 $1709000 $3009000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 30000 15500 16000 16500 17000 3009000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $3009000 $1559000 $1609000 $1659000 $1709000 $3009000 XI-27 Subprogram: Community Services Element: Lincoln Field Methane Gas Mitigation Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: This request is for the design,permitting,and construction of a subsurface methane gas mitigation system for Lincoln Field. Corrective action is needed to prevent the accumulation of landfill gases under the athletic fields that were constructed on the site of an old landfill. The Town must comply with a Consent Order from the Department of Environmental Protection (DEP)or incur penalties. Alternative designs will be developed and presented to DEP,and the approved alternative will be permitted and constructed. PROJECT TIMEFRAME: This is an on-going capital request,as the public building infrastructure will always need to be maintained,repaired,and up graded. OPERATING BUDGET IMPACT: Future monitoring, sampling,and maintenance of the system will require approximately$25,000 annually from the operating budget. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 600 0 0 0 0 69000 Construction 5400 0 0 0 0 549000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $609000 $0 $0 $0 $0 $609000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 6000 0 0 0 0 609000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $609000 $0 $0 $0 $0 $609000 XI-28 Subprogram: Community Services Element: Building Envelope Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: This request contains construction repair/replacement projects for the maintenance and upgrade of municipal buildings systems. The 2003-2004 Statement of Values set the value of Town Buildings at$36.4 million exclusive of school buildings. Thus far in the program,projects that are given top priority are those that are considered most vital to preventing deterioration and those that present a safety hazard. Many of the projects that fall under the umbrella of this program can have a considerable impact on future operating and capital costs. This is an annual General Fund request to support the upgrading and repair of municipal buildings systems. Projects scheduled for FY2007 include: a)Westview Cemetery Office Building heating system;b)Fire Station floor replacement; and c)Fire Station drainage and roof repairs. The estimated cost of these three projects is$140,000. At the time of publication of this report,the remaining approximately$150,000 of this$290,000 will be programmed for future building envelope projects. It is the Selectmen's intent to either expend or reserve an amount each year for building renewal and replacement projects. In those years when the full amount is not expended,it will be carried forward to fund future projects. This practice is consistent with the recommendations of the Financial Policy Committee recommendations. This$150,000,was part of the override vote approved by the voters on June 5,2006. The longer we postpone needed building repairs/replacements,the more time and money we will spend responding to leaky roofs,aging plumbing systems or antiquated electrical systems. As a rule,it will cost more to make a repair on an emergency basis than it would if the same repair/replacement could have been scheduled on a non-emergency basis. Preparing for building facility repair and replacement will keep the costs of those repairs down and keep the public buildings in good shape. PROJECT TIMEFRAME: This is an on-going capital request,as the public building infrastructure will always need to be maintained,repaired,and up graded. OPERATING BUDGET IMPACT: The projects within this program do not increase the size of the public building stock and therefore do not result in increased utility usage or maintenance costs. The building systems improvements tend to be more efficient than the systems they replace and tend to decrease operating and maintenance costs but the exact amount is difficult to quantify in the aggregate. Town construction administration costs are$60,000 to$80,000 per year. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 29000 10000 10000 10000 10000 2909000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $2909000 $190009000 $190009000 $190009000 $190009000 $2909000 General Fund Cash $19000 $10000 $1,000,000 $10000 $10000 $1909000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Community Pres. Act 10000 0 0 0 0 1009000 Total Resources $2909000 $190009000 $190009000 $190009000 $190009000 $2909000 XI-29 Subprogram: Community Services Element: Equipment Replacement Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: This is an annual request to replace equipment used by the Department of Public Works. The operations of a public works department require regular and specialized vehicles to mow parks,plow snow,repair streets and complete a variety of other projects. The Department's inventory of 146 pieces of equipment includes sedans,SUVs,construction vehicles,and specialized equipment including pumps,rollers,sprayers and mowers. The systematic replacement program is updated annually with the goal of preventing any unexpected emergency purchases. Vehicles scheduled for replacement based on manufacturers'recommendations are assessed as to mechanical condition and work requirements before funding is requested for replacement. FY2007 requests are:two F450 Dump Body Trucks with plows,a Navistar Dump-6 Wheel with plow/underscraper,a 1 ton HD Pick up with Plow Package,an F450 Rack Body w/plow,an F350 one-ton HD pick up with plow package,and a Toro Grounds Master. PROJECT TIMEFRAME: This is an annual capital request. OPERATING BUDGET IMPACT: This program impacts the operating budget by saving staff time and money. DPW employees spend less time repairing old and aging pieces of equipment and buying parts to fix equipment that is beyond its useful life. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 43500 46500 54000 50300 568,500 4359000 Contingency 0 0 0 0 0 0 Total Cost Estimates $4359000 $4659000 $5409000 $5039000 $5689500 $4359000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 12800 14000 0 0 0 General Fund Debt 43500 33700 40000 50300 568,500 4359000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $4359000 $4659000 $5409000 $5039000 $5689500 $4359000 XI-30 Subprogram: Community Services Element: Street Improvements Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: This request is for the annual street resurfacing program. This funding will allow for the proper maintenance and repair of Lexington's streets,increasing their quality and safety. This funding request is in addition to the 2002 override$7 million resurfacing program which will begin its second of four phases this summer. The request includes$500,000 of Town funds from the 2001 override,along with Chapter 90 funds which are estimated to be$460,000 in FY2006. PROJECT TIMEFRAME: Spring-Summer 2007 OPERATING BUDGET IMPACT: The operating impact of the program is labor costs for construction inspection and administration. For the base funding level,these costs are about$100,000 per year. For any supplemental funding level inspection would not be funded out of the operating budget. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 7500 7500 7500 7500 7500 759000 Construction 88500 88500 88500 88500 88500 8859000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $9609000 $9609000 $9609000 $9609000 $9609000 $9609000 General Fund Cash $50000 $50000 $50000 $50000 $50000 $5009000 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 46000 46000 46000 46000 46000 4609000 Total Resources $9609000 $9609000 $9609000 $9609000 $9609000 $9609000 XI-31 Subprogram: Community Services Element: Street Drain Improvements Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: Funding is requested to repair drainage systems in streets scheduled for resurfacing,to replace/repair existing deteriorated drainage structures,and to map all drainage structures town wide. Recent history has shown that most construction activity undertaken uncovers drainage systems in need of repair. Repair of deteriorated drainage structures will reduce damage to existing pavement and property and help prevent flooding. The drainage system survey and mapping project is a requirement of Lexington's National Pollutant Discharge Elimination System Phase II storm water management plan. $100,000 of the project funding is for construction,and$60,000 is for mapping. PROJECT TIMEFRAME: This is an on going program. OPERATING BUDGET IMPACT: This project will have no impact on the operating budget. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 6000 0 0 0 0 609000 Construction 10000 16000 16000 16000 16000 1009000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $1609000 $1609000 $1609000 $1609000 $1609000 $1609000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 16000 16000 16000 16000 16000 1609000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $1609000 $1609000 $1609000 $1609000 $1609000 $1609000 XI-32 Subprogram: Community Services Element: Water Distribution System Improvements Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: This is part of a three-year project to re-line or replace approximately 8,000 linear feet of obsolete water line town wide. Some of the sections of water main to be addressed in FY2007 include portions of Hill Street,Hilltop Avenue,Revere Street and Prospect Hill Road,Waltham Street from Mass Ave to Forest Street,Bedford Street near Worthen Road,and North Hancock Street. The project includes abandoning an obsolete 8"water main and providing new service connections to an existing 12"main in Waltham Street from Forest Street to Grapevine Avenue. Lead service piping will be replaced town wide in conjunction with renovation and replacement projects. A survey will be done to inventory and evaluate physical assets,updating the 1984 water system analysis and work plan to provide current information and create a forward looking system management and maintenance plan. The goals of this program are dependable and high water quality, pressure,and volume for domestic needs,commercial needs,and fire protection. In addition,newer mains are also less likely to break and be a safety hazard for motorists and homeowners. Engineering Department staff provides project inspection and administration for these and other Town construction projects. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: The operating impact of the program is labor costs for construction inspection and administration. The program also addresses water mains which have had multiple breaks. This program would reline,replace or abandon all small diameter unlined water main and reduce the frequency and severity of water main breaks. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 14000 8000 8000 8000 8000 1409000 Construction 76000 82000 82000 82000 82000 7609000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates 9009000 9009000 9009000 9009000 9009000 $9009000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 90000 90000 90000 90000 90000 9009000 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $9009000 $9009000 $9009000 $9009000 $9009000 $9009000 XI-33 Subprogram: Community Services Element: Water Meters Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: This funding request is to purchase and install 3,392 water meters to complete the updating of all residential water meters in the town. Meter readers will be able to take readings on the new meters from outside of the houses instead of needing to enter the residences. More accurate and timely readings will reduce the need to bill for estimated usage instead of actual consumption,and provide more accurate billing. The cost of each meter is between$83 and$136,depending on the size, plus an installation cost of$74.50. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: The Town expects to begin saving money within 3-5 years as a result of more efficient and accurate meter reading. Completion of this project will also facilitate quarterly meter reading and billing. Note:one-half of the costs of this improvement are to be charged to the Water Enterprise Fund($250,000), one-half to the Wastewater(Sewer)Enterprise Fund($250,000). Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 50000 0 0 0 0 5009000 Contingency 0 0 0 0 0 0 Total Cost Estimates 5009000 0 0 0 0 $5009000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 50000 0 0 0 0 5009000 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $5009000 $0 $0 $0 $0 $5009000 XI-34 Subprogram: Community Services Element: Sanitary Sewer Improvements Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: Funding is requested to conduct a survey to locate and evaluate Sanitary Sewer System assets,and to begin a five-year sewer rehabilitation program. The survey information will provide current information on the Town's physical assets,and Town staff will be trained in the use of these electronic records. Over the next five years,the Town will rehabilitate 35,000 feet and install approximately 1,500 new feet of sewer pipe and associated manholes. During periods of high rainfall, infiltration of storm water causes system capacity problems,decreases efficiency of the state's treatment plant,and increases the volume of metered sewer for which the town is charged. Exfiltration from the system can cause bacterial contamination in wetlands and waterways as well as pose a direct threat to the public health. Earliest areas of focus will be sewers through wetland areas such as the North Lexington Brook valley,the Hobbs Brook drainage area and the Upper Vine Brook basin. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 30000 0 0 0 0 3009000 Construction 0 90000 90000 90000 90000 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates 3009000 9009000 9009000 9009000 9009000 $3009000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 3 00,000 90000 90000 90000 90000 3009000 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $3009000 $9009000 $9009000 $9009000 $9009000 $3009000 XI-35 Subprogram: Community Services Element: NSTAR Parking Lot Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: This request is to appropriate Parking Meter Funds is for the design and construction of a new parking area behind the NSTAR building at Massachusetts Avenue and Edison Way. This new area will add more parking space to the Center business district. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: This project may provide additional parking fund revenue via permits or meters. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 15000 0 0 0 0 1509000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates $1509000 $0 $0 $0 $0 $1509000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 Parking Funds 15000 0 0 0 0 1509000 Total Resources $1509000 $0 $0 $0 $0 $1509000 XI-36 Program: Capital Budget Subprogram: 9400 Public Safety Town of Lexington FY2007 Program Budget This subprogram includes capital investment in public safety infrastructure,primarily Fire Department equipment and vehicles. Capital Projects* Funding Source FY2007 FY2007 FY2007 Requested Recommended Appropriated Police Dispatch Center Renovation GF-Debt,CPA 84200 84200 84200 Replace Fire Engine 1 GF-Debt 3 8000 3 8000 3 8000 Total Capital 192229000 192229000 192229000 Subprogram Totals General Fund Cash - - - Enterprise Fund Cash - - - General Fund Debt 1,222,000 1,122,000 1,122,000 Enterprise Fund Debt - - - Community Preservation Act - 10000 10000 Stabilization Fund - - - Total Resources 192229000 192229000 192229000 Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community.Many departments have debt service requirements which must be paid semi-annually. FY 2005 FY 2006 FY 2007 General Fund(Levy Limit) 16800 - 111,097 General Fund Debt Excl. - - - Total Debt Service 1689000 - 1119097 XI-37 rev.April 7,2006 Subprogram: Public Safety Element: Police Dispatch Center Renovation Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The joint police/fire/911 dispatch center was last remodeled in 1994 and must be upgraded to meet current requirements. The space at the Police Station is confined and the equipment is out of date,making it difficult for the trained dispatching staff to direct emergency services effectively. The 2004 Public Safety Staffing Review Committee report highlighted the need to upgrade the central dispatch facility and related networks. The existing space will be enlarged into the Police Station front desk and lobby areas in order to provide sufficient floor area for new consoles and Enhanced 9-1-1 equipment. During construction the dispatch,desk,and commanding officer operations will be moved to the Police Guard Room with access through a temporary rear door. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 10000 0 0 0 0 1009000 Equipment 69200 0 0 0 0 6929000 Contingency 5000 0 0 0 0 509000 Total Cost Estimates $8429000 $0 $0 $0 $0 $8429000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 74200 0 0 0 0 7429000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 CPA 10000 0 0 0 0 1009000 Total Resources $8429000 $0 $0 $0 $0 $8429000 XI-39 Subprogram: Public Safety Element: Replace Engine I Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The proposal is to replace Engine 1 with a 1500 gallon per minute class A pumper that has a 750-gallon tank. The current engine is a 1990 KME 1250 gallon per minute pumper that fails to meet any of the current safety and operational requirements of NFPA 1901,the operational standard for fire apparatus. The current Engine 1 is being maintained in a reserve ready condition,with all maintenance and testing as required being performed,but the apparatus is in very poor condition and requires significant continued maintenance. Replacement was originally scheduled for FY02 based on the engine's 12-year life expectancy. The new engine is expected to come online during calendar year 2007. PROJECT TIMEFRAME: The ordering of this pumper would occur after the approval of funding,with delivery within one year. OPERATING BUDGET IMPACT: The purchase of this unit would provide for a safe operating vehicle and reduce the likelihood of major repair costs. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 3 80,000 0 0 0 0 3 80,000 Contingency 0 0 0 0 0 0 Total Cost Estimates $3809000 $0 $0 $0 $0 $3809000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 3 80,000 0 0 0 0 3 80,000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $3809000 $0 $0 $0 $0 $3809000 XI-40 Program: Capital Budget Subprogram: 9500 Culture and Recreation Town of Lexington FY2007 Program Budget This subprogram includes capital investment in municipal library and recreation facilities and infrastructure. Capital investment for revenue generating recreation facilities is funded from the Recreation Enterprise fund,while other assets call on the General Fund. On May 20,2002,voters approved a debt exclusion to reconstruct the Lincoln Park athletic fields and parking lot;a total project cost of$3,400,000 was authorized by a Special Town Meeting. Capital Projects* Funding Source FY2007 FY2007 FY2007 Requested Recommended Appropriated Center Playground Replacement GF-Debt 22500 22500 22500 Center Pool Infrastructure Rec.Ent.Cash 5000 5000 5000 Pine Meadows Equipment Rec.Ent.Cash 2500 2500 2500 Total Capital 3009000 3009000 3009000 Subprogram Totals General Fund Cash - - Enterprise Fund Cash 7500 7500 7500 Gen.Fund Debt(Levy Limit) 22500 22500 22500 Enterprise Fund Debt - - - Debt Exclusion - - - Community Preservation Act - - - Private Funding - - - Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community.Many departments have debt service requirements which must be paid semi-annually.Culture&Recreation has within-levy debt service attributable to the Cary Memorial Library renovation and Excluded debt service attributable to the Lincoln Park Fields project. FY 2005 FY 2006 FY 2007 General Fund(Levy Limit) 1,016,614 738,387 956,818 Enterprise Debt - - 16800 General Fund Debt Excl. 334,575 32%513 32308 Total Debt Service 193519189 190679900 194489706 XI-41 Subprogram: Culture&Recreation Element: Center Playground Equipment Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: Funding is requested to remove and replace the Center Playground structure. This playground,located on Park Drive,is the most heavily used playground in Town due to its central location and proximity to the Town Pool,track,tennis courts,and numerous playing fields. A volunteer community group built the existing Robert Leathers wooden play structure in the late 1980's and it has surpassed the normal lifespan of a wooden play structure. The Recreation Department and the DPW Parks Division receive numerous calls for maintenance on the structure,and community concern is high enough that the equipment needs to be removed. The new structure will be in compliance with current CPSC,ASTM,and Americans with Disabilities Act(ADA)regulations and standards that require accessibility to all new and renovated facilities. Play equipment suitable for children ages 5 to 12 year old will be provided in a location at the Center Playground in a separate area from equipment for children ages 2 to 5 years old. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: Installation of new play equipment at the Center Playground should require less time needed by DPW to respond to maintenance needs and complaints about the equipment. Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 8000 0 0 0 0 809000 Equipment 13 5,000 0 0 0 0 1359000 Contingency 1000 0 0 0 0 109000 Total Cost Estimates 2259000 0 0 0 0 $2259000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 22500 0 0 0 0 2259000 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $2259000 $0 $0 $0 $0 $2259000 XI-43 Subprogram: Culture&Recreation Element: Center Pool Infrastructure Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: Recreation Enterprise funding is requested to hire a consultant to evaluate the Center Pool infrastructure and provide a written report with recommendations and cost estimates for upgrading the existing facility. The Center Pool complex is the most heavily used recreation facility during the summer months,averaging over 90,000 swimmers each summer and providing Red Cross swimming instruction to approximately 1,400 adults and children. While the facility continues to operate safely,the infrastructure was last updated in 1980 and each year the filtration system loses efficiency and breaks down more frequently. The consultants report will provide the Town with a detailed list of recommended upgrades and repairs,including immediate needs,allowing the Town to plan and budget for the upgrades and repairs effectively and responsibly. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 5000 0 0 0 0 509000 Construction 0 0 0 30000 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates 509000 0 0 3009000 0 $509000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 5000 0 0 30000 0 509000 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $509000 $0 $0 $3009000 $0 $509000 XI-44 Subprogram: Culture&Recreation Element: Pine Meadows Equipment Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: Recreation Enterprise funds are requested to purchase a new Toro ProCore 660 or equivalent Fairway Core Aerator for Pine Meadows Golf Club. The existing GA-60 aerator was purchased in 1993 and taken out of service last year because the spacing of the tines could not be regulated. The core aerator breaks through compacted layers,improving drainage and giving grass an opportunity to breathe and grow a strong root system. Without proper turf maintenance,the quality of golf course play declines and the Town loses revenue. Good maintenance of the Pine Meadows Golf Course requires equipment that operates efficiently,effectively and safely. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 2500 0 0 0 0 259000 Contingency 0 0 0 0 0 0 Total Cost Estimates 259000 0 0 0 0 $259000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 2500 0 0 0 0 259000 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $259000 $0 $0 $0 $0 $259000 XI-45 Program: Capital Budget Subprogram: 9600 Social Services Town of Lexington FY2007 Program Budget This subprogram includes capital investment in facilities and infrastructure supporting the Social Services Programs. Capital Projects* Funding Source FY2007 FY2007 FY2007 Requested Recommended Appropriated Senior Center GF-Cash 4000 0 0 Total Capital 40 000 - - Subprogram Totals General Fund Cash 4000 - - Community Preservation Act - - - Gen.Fund Debt(Levy Limit) - - - Debt Exclusion - - - State Aid - - - Total Resources - - - Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community.Many departments have debt service requirements which must be paid semi-annually. Social Services has no debt service. General Fund(Levy Limit) - - - - - General Fund Debt Excl. - - - - - Total Debt Service - - - - - XI-47 Subprogram: Social Services Element: Senior Center Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: The is a General Fund request to commission a Conceptual Design Study for a new Senior Center in several potential locations throughout the community. This study would entail design of the Center and present options for the amenities and facilities at each site. Completion of a design study will solidify potential options for a new or remodeled Lexington Senior Center. Since this request was made,the requested funds have been needed elsewhere. This in no way,however,diminishes the need for the study. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 0 0 0 0 0 0 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates 0 0 0 0 0 $0 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Total Resources $0 $0 $0 $0 $0 $0 XI-49 Program: Capital Budget Subprogram: 9700 Community Development Town of Lexington FY2007 Program Budget This subprogram includes capital investment in facilities and infrastructure supporting the Community Development Programs. There is no planned capital investment at this time in Community Development between FY 2005-2009. Capital Projects* Funding Source FY2007 FY2007 FY2007 Requested Recommended Appropriated Total Capital - - - - - Subprogram Totals General Fund Cash - - - - - Enterprise Fund Cash - - - - - Gen.Fund Debt(Levy Limit) - - - - - Community Preservation Act - - - - - Debt Exclusion - - - - - Total Resources - - - - - *Letters in Parentheses after projects indicate funding source:(GC)=General Fund Cash,(EC)=Enterprise Fund Cash, (GD)=General Fund Debt within Prop 2 1/2,(ED)=Enterprise Fund Debt,(DE)=Debt Exclusion,and(SA)=State Aid Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community.Many departments have debt service requirements which must be paid semi-annually.Community Development has within-levy debt service for a conservation land acquisition. FY 2005 FY 2006 FY 2007 General Fund(Levy Limit) 17,247 16,617 15,975 General Fund Debt Excl. - - - Total Debt Service 179247 169617 159975 XI-51 Program: Capital Budget Subprogram: 9800 General Government Town of Lexington FY2007 Program Budget This subprogram includes capital investment in equipment supporting the General Government Programs. Capital Projects* Funding Source FY2007 FY2007 FY2007 Requested Recommended Appropriated Archives Environmental Control CPA 6000 6000 6000 Total Capital 609000 609000 609000 Subprogram Totals General Fund Cash 6000 - - Enterprise Fund Cash - - - Gen.Fund Debt(Levy Limit) - - - Enterprise Fund Debt - - - Debt Exclusion - - - Community Preservation Act - 6000 6000 Total Resources 609000 609000 609000 Current Debt Service Attributable to this Subprogram Lexington frequently borrows money to build and sustain capital investments within the community.Many departments have debt service requirements which must be paid semi-annually.General Government has within-levy debt service for finacial software. FY 2005 FY 2006 FY 2007 General Fund(Levy Limit) 151 J 14 148M30 158,779 General Fund Debt Excl. - - - Total Debt Service 1519114 1489030 1589779 XI-53 Subprogram: General Government Element: Archives Environmental Control Town of Lexington FY 2007 Program Budget DESCRIPTION OF PROJECT: General Fund monies are requested to upgrade the air quality and fire protection systems in the main vault for archiving town records,located in the Cary Memorial Building. Conditions in the Cary Memorial Building main vault,as well as in smaller vaults throughout municipal government,are outside temperature and humidity standard ranges stipulated by the Commonwealth for records preservation. This vault is the one main vault in which important Town documents and records can be archived. Proper storage conditions are needed to protect these materials from deterioration and damage. PROJECT TIMEFRAME: FY 2007 OPERATING BUDGET IMPACT: Project Cost Estimates FY2007 FY2008 FY2009 FY2010 FY2011 FY 2007 Recommended Requested Requested Requested Requested Appropriated Site Acquisition $0 $0 $0 $0 $0 $0 Design/Engineering 0 0 0 0 0 0 Construction 6000 0 0 0 0 609000 Equipment 0 0 0 0 0 0 Contingency 0 0 0 0 0 0 Total Cost Estimates 609000 0 0 0 0 $609000 General Fund Cash $0 $0 $0 $0 $0 $0 Enterprise Fund Cash 0 0 0 0 0 0 General Fund Debt 0 0 0 0 0 0 Enterprise Fund Debt 0 0 0 0 0 0 Debt Exclusion 0 0 0 0 0 0 State Aid 0 0 0 0 0 0 Community Pres. Act 6000 0 0 0 0 609000 Total Resources $609000 $0 $0 $0 $0 $609000 XI-55 FY 2007-2011 CAPITAL IMPROVEMENT PLAN FY2007 Recommended FY2007 FY2007 FY2007 Capital Project Requests Funding Source Requested Recommended Appropriated SCHOOLS Strategic Plan for Elementary Schools GF-Cash - 60,000 60,000 LHS Gym and Science Building Roof GF-Debt 250,000 250,000 250,000 LHS Univent and Pipe Replacement GF-Debt 493,000 493,000 493,000 LHS Digital Temp.Controls GF-Debt 200,000 200,000 200,000 LHS Domestic Hot Water Heaters GF-Debt 50,000 - - LHS Bleachers GF-Debt 45,000 45,000 45,000 LHS Auditorium Repairs GF-Debt 20,000 293,000 293,000 Diamond Auditorium Roof GF-Debt 60,000 60,000 60,000 Diamond Digital Temp.Controls GF-Debt 150,000 150,000 150,000 Clarke Bleachers GF-Cash 45,000 45,000 45,000 Bridge School Lockers GF-Debt 120,000 120,000 120,000 Technology GF-Debt 400,000 400,000 400,000 Fiske School Construction GF-Cash - 250,000 250,000 School Administration Bldg(White House) N/a - - - Systemwide Interior Renovations N/a - - - Replacement/repair Paving N/a - - - Truck and Equipment Replacement N/a - - - Exterior Doors and Windows N/a - - - Roof Replacements N/a - - - Annual Energy Conservation Projects N/a - - - HVAC Projects Systemwide N/a - - - Design Elementary School N/a - - - High School Renovations/improvements N/a - - - Elementary School Lockers N/a - - - Middle School Outside Athletic Storage N/a - - - Contingency N/a - - - DEPARTMENT OF PUBLIC WORKS(Community Services) Sidewalks GF-Debt 300,000 300,000 300,000 Lincoln Field Methane Gas Mitigation GF-Debt 200,000 60,000 60,000 Building Envelope GF-Cash/CPA 355,000 290,000 290,000 DPW Equipment GF-Debt 435,000 435,000 435,000 Street Improvements GF-Cash 500,000 500,000 500,000 Street Improvements Chapter 90 460,000 - - Street Drain Improvements GF-Debt 160,000 160,000 160,000 Water Distribution Improvements Water Ent.Debt 900,000 900,000 900,000 Water Meters Water Ent.Debt 250,000 250,000 250,000 Water Meters Wastewater(Sewer)Ent.Debt 250,000 250,000 250,000 Sanitary Sewer Improvements Wastewater(Sewer)Ent.Debt 300,000 300,000 300,000 Nstar Parking Lot Parking Funds 125,000 150,000 150,000 Athletic Field Improvements N/a - - - DPW Facility Community Preservation Act - - - Police Dispatch Center Renovation GF-Debt,CPA 842,000 842,000 842,000 Replacing Police/Fire/Dispatch Computer Software Network N/a - - - Police Station Renovation N/a - - Replace Fire Engine 1 GF-Debt 380,000 380,000 380,000 Replacement of Engine 5 N/a - - - Replacement of Rescue 1 N/a - - - Replacement of Engine 3 N/a - - - RECREATION Center Playground Replacement GF-Debt 225,000 225,000 225,000 Center Pool Infrastructure Rec.Ent.Cash 50,000 50,000 50,000 Pine Meadows Equipment Rec.Ent.Cash 25,000 25,000 25,000 Center Basketball Court Reconstruction N/a - - - Center Tennis,Basketball and Center 2 Softball Lighting N/a - - - Old Reservoir Management N/a - - - Pine Meadows Improvements N/a - - - Valley Tennis Court Improvements N/a - - - Park and Playground Improvements N/a - - - Center Complex Restroom Renovation N/a - - - LIBRARY E.Lexington Branch-Renovation N/a - - - SOCIAL SERVICES Senior Center GF-Cash 40,000 - - GENERAL GOVERNMENT Archives Environmental Control CPA 60,000 60,000 60,000 Permit Tracking Software N/a - - - GIS Implementation Plan N/a - - - TOTAL $ 7,690,000 $ 7,543,000 $ 7,543,000 FY2007 Appropriated Budget&Financing Plan XI-57 June 5,2006 FY2010 FY2011 Project Request FY2008 Request FY2009 Request Request Request Total SCHOOLS Strategic Plan for Elementary Schools - - - - 60,000 LHS Gym and Science Building Roof - - - - 250,000 LHS Univent and Pipe Replacement - - - - 493,000 LHS Digital Temp.Controls - - - - 200,000 LHS Domestic Hot Water Heaters - - - - - LHS Bleachers - - - - 45,000 LHS Auditorium Repairs 150,000 250,000 225,000 200,000 1,118,000 Diamond Auditorium Roof - - - - 60,000 Diamond Digital Temp.Controls - - - - 150,000 Clarke Bleachers - - - - 45,000 Bridge School Lockers - - - - 120,000 Technology 400,000 400,000 400,000 400,000 2,000,000 Fiske School Construction - - - - 250,000 School Administration Bldg(White House) TBD - - - - Systemwide Interior Renovations 600,000 700,000 750,000 750,000 2,800,000 Replacement/repair Paving 100,000 100,000 100,000 100,000 400,000 Truck and Equipment Replacement 35,000 35,000 35,000 35,000 140,000 Exterior Doors and Windows 50,000 50,000 - - 100,000 Roof Replacements 250,000 250,000 250,000 250,000 1,000,000 Annual Energy Conservation Projects 100,000 100,000 100,000 100,000 400,000 HVAC Projects Systemwide 150,000 150,000 150,000 150,000 600,000 Design Elementary School 350,000 - - - 350,000 High School Renovations/improvements 100,000 - - - 100,000 Elementary School Lockers 110,000 100,000 100,000 - 310,000 Middle School Outside Athletic Storage - 30,000 30,000 - 60,000 Contingency 200,000 180,000 210,000 240,000 830,000 DEPARTMENT OF PUBLIC WORKS(Community Services) Sidewalks 155,000 160,000 165,000 170,000 950,000 Lincoln Field Methane Gas Mitigation - - - - 60,000 Building Envelope 1,000,000 1,000,000 1,000,000 1,000,000 4,290,000 DPW Equipment 465,000 540,000 503,000 568,500 2,511,500 Street Improvements 500,000 500,000 500,000 500,000 2,500,000 Street Improvements 460,000 460,000 460,000 460,000 1,840,000 Street Drain Improvements 160,000 160,000 160,000 160,000 800,000 Water Distribution Improvements 900,000 900,000 900,000 900,000 4,500,000 Water Meters - - - - 250,000 Water Meters - - - - 60,000 Sanitary Sewer Improvements 900,000 900,000 900,000 900,000 3,900,000 Nstar Parking Lot - - - - 150,000 Athletic Field Improvements 50,000 100,000 100,000 50,000 300,000 DPW Facility - - 60,000 - 60,000 Police Dispatch Center Renovation - - - - 842,000 Replacing Police/Fire/Dispatch Computer Software Network 275,000 - - - 275,000 Police Station Renovation - 50,000 850,000 900,000 Replace Fire Engine 1 - - - - 380,000 Replacement of Engine 5 200,000 200,000 Replacement of Rescue 1 - 200,000 - - 200,000 Replacement of Engine 3 - - 400,000 - 400,000 RECREATION Center Playground Replacement - - - - 225,000 Center Pool Infrastructure - - 300,000 - 350,000 Pine Meadows Equipment - - - - 25,000 Center Basketball Court Reconstruction 70,000 - - - 70,000 Center Tennis,Basketball and Center 2 Softball Lighting - 160,000 - - 160,000 Old Reservoir Management - - - 50,000 50,000 Pine Meadows Improvements 400,000 750,314 Valley Tennis Court Improvements 125,000 125,000 Park and Playground Improvements 150,000 150,000 Center Complex Restroom Renovation 75,000 75,000 LIBRARY E.Lexington Branch-Renovation 25,000 35,000 60,000 - 120,000 SOCIAL SERVICES Senior Center - - - - - GENERAL GOVERNMENT Archives Environmental Control - - - - 60,000 Permit Tracking Software 100,000 - - - 100,000 GIS Implementation Plan - 39,509,814 TOTAL $ 8,255,000 $ 7,635,000 $ 8,708,000 $ 7,208,500 $ 39,349,500 FY2007 Appropriated Budget&Financing Plan XI-58 June 5,2006 Section XII : Debt_ Section X11: Debt This section includes detailed information about the FY 2007 Appropriated Budget& Financing Plan about Debt. It includes: Debt Management Overview XII-1 Debt Service Schedules—FY 2007-2023 XII-4 Debt Service Schedules—FY 2007 Projects XII-8 FY 2007 Appropriated Budget&Financing Plan XII-1 June 5,2006 Debt INTRODUCTION provides a limit to debt issuance for the Town, it Debt financing has long been one of the main is not realistic that the Town will come near this methods of financing capital projects in the Town limit in the foreseeable future. of Lexington. The use of debt allows the Town to afford large-scale capital projects today and be RELATIONSHIP BETWEEN CAPITAL able to plan a systematic and structured method of INVESTMENT AND DEBT POLICY paying for them. Large capital projects, generally costing over$1 The information contained in this section is million and having useful lives of ten years or intended to accomplish the following goals: more, are typically funded with debt to spread the • Describe the laws governing the issuance of cost out over many years. In order to prevent debt debt; service costs from absorbing all the capital • Describe the types of debt Lexington issues; investment resources, Lexington's capital policy • Acknowledge the interrelationship between anticipates excluding large capital project debt Capital Investment and Debt Policy; service from the limits of Proposition 2-1/2. • Recognize the importance of multi-year Voter-approved debt exclusions provide for planning for debt management; repayment of debt on specific projects outside of • Explain the current debt situation of the town. the tax levy limit,thus freeing up tax levy funding for smaller capital projects. These smaller projects LAWS GOVERNING THE USE OF DEBT are either paid for with cash or smaller within-levy The Town of Lexington is governed by several debt issuances because the costs can be absorbed ways in how it can use its debt privileges: in a short timeframe. Cash capital projects may Specifically the limit of debt and bond include replacement of or reinvestment in existing authorization. assets, such as replacing a fire engine,renewing a playground, or rehabilitating a building. Finally, Bond Authorization Process the Town's current capital policy seeks to maintain The Town of Lexington is authorized to issue the proper balance between the operating and debt pursuant to Massachusetts General Law, capital budgets. An appropriate capital investment Chapter 44, Sections 7 and 8. General Obligation strategy will take into consideration the need for Bonds are secured by a pledge of revenues sufficient ongoing maintenance funding in the through property taxes and are authorized at operating budget to keep assets in serviceable Town Meeting by a two-thirds vote. Bond condition over their expected useful lives. Anticipation Notes(BAN's) are utilized prior to the permanent issuance of bonds and are shown in TYPES OF DEBT this budget as Temporary Borrowing(Element Lexington has several types of debt. Debt comes 2230). Historically,the Town does not put in a in two formats: Exempt debt(debt which is not call provision for bond refunding when selling within the tax-levy) and non-exempt, or within- bonds, as the Town is an Aaa rated community levy debt. The difference is that exempt debt is and as such enjoys competitive interest rates. The paid for outside of the tax levy limit, or with taxes Town's credit rating was reviewed by Moody's raised in addition to the property tax levy limit as Investors in January 2006. The Town retained a identified by proposition 2 1/2. Projects that are Aaa rating,the highest rating possible to exempt require a public vote. Within-levy debt municipalities. must be raised and paid for within the tax levy. Debt Limits Chapter 44, Section 10 of Massachusetts General Law limits the authorized Indebtedness to 5% of the Town's equalized valuation. The FY 2006 valuation of all real and personal property was $7,686,268,530. While this FY 2007 Appropriated Budget&Financing Plan XII-2 Debt FY 2007 Debt Service A breakdown of the debt service is provided Each year the Town of Lexington sets aside below. The total debt service paid money for servicing(paying down)the debt. through the tax levy for FY 2006 is $3,720,061. Figure 1 : Fiscal Year 2007 Appropriated Budget Debt Service Program Item Principal Interest Total Education Schools $ 112511798 $ 2871257 $ 115391055 Community Services Building Envelope, $ 7461454 $ 1611610 $ 9081064 Landfill Closure, Equipment Public Safety Fire Equipment, Dispatch $ 691000 $ 421097 $ 1111097 Culture& Recreation Cary Library $ 6141750 $ 3421068 $ 9561818 General Government Software, Fiber Optics $ 1551004 $ 31775 $ 1581779 Sub-total 21837,006 $ 836,806 $ 31673,812 M isc. costs $ 461249 Grand Total $ 2,837,006 $ 883,055 $ 3,720,061 Debt Process The Town of Lexington has recently issued both temporary and permanent debt. Effective January Nearly all of the debt Lexington issues exist in one 23, 2006,the Town of Lexington issued two sets of three forms: authorized,temporary and of Bond Anticipation Notes (BAN's),totaling permanently issued. All debt that the Town of $13,852,685 for one year. BAN's were chosen Lexington has is authorized—that is it has been over permanent financing because the majority of approved by a vote of 2/3rds of Town Meeting. If the BAN's represent the final portion of the amount of debt is large enough,then the Lexington's share of reimbursement from the proposed debt goes to the voters for a debt Commonwealth of Massachusetts school building exclusion vote. assistance program(SBAB). Lexington received Debt is then either temporarily or permanently more than $26 million of the anticipated $3 5 p y p y issued. Temporary borrowing is utilized both for million of SBAB reimbursement in January 2005, smaller-scale projects and large-scale projects allowing the Town to retire the majority of the p J g p J when the Town attempts to secure a better interest outstanding portion of the secondary school rate' state reimbursement or other fiscal advantage. project costs still on temporary notes.In recent years, cash capital projects, including Effective April 17, 2006,the Town of Lexington minor buildingrenovations equipment urchases issued $9,403,000 of long-term bonds for a p and other facilities maintenance have been variable payable date ranging from April 1, 2007 financed through short-term(three to five ear through April 1, 2021. Of this sale, $950,000 were . g year)) for Water Improvements, 43 0 000 for sewer borrowing. A more in depth discussion of this p ' $ ' g p issue is provided for in the Capital Investment Improvements, $3,918,000 for Exempt Street section of the .bud et Improvements, and the remainder, $4,105,000 for g various capital projects within the levy. Outstanding Debt On the following pages,the debt schedule for Lexington has already committed itself. the Town of Lexington appears. It is arranged showing the individual projects,principal and Following the debt schedules is a detailed interest amounts for the next five fiscal years breakout of the proposed within-levy and individually and a summary of all years after FY enterprise projects to be funded with debt in FY 2011 where debt payments remain. The intent is 2007 and the short-term costs associated with to show the continual amount of debt to which these projects. 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W > Q Q a c� F a - c= ab w °' a a cn w •� m > `� � w o o 0 a r c > W ct CL m ._ C aE W � 0� Wui w L in in LU •N O > 0 � M i Wcn a Z Q �? a a a w o � a ° � L c o > � - .. O n w w Q Q �, a °' o ptzm J •�, � N o o o a a) O o p a- :3 :3 m :3 O Q [-� LL cn a Q cn cn cn cn QEDµ AMER/� € 713 LEXINGTON W O Did wave 39aiaew� (`V Section X111 : Appendices A: At-Risk Information B: Budget Information C: Financial Information D: Reference Appendix A: Override Information Override Information The table shown below are the items reviewed by the Board of Selectmen and the School Committee and placed at-risk in the budget process.This list was last reviewed and approved on April 3,2006.Line-items where these programs are located have been approved by Town Meeting on April 24,2006.The vote occurred on June 5,2006.Results are shown on the following pages. # I Dept. Item Amount Cumu.Amt. Result Starting Balance $ - 1 Education Lexington Public Schools- Basic Budget $216141509 $ 510241551 Failed 2 Education Lexington Public Schools- Needs-Based Budget $ 5511607 $ 214101042 Failed 3 Education Lexington Public Schools- Maintenance $ 7341000 $ 1,858,435 Approved Education Sub-total $3,900,116 4 Capital Capital Projects(Building Envelope) $ 150,000 $ 1,124,435 Approved Capital Sub-total $ 150,000 5 Community Dev. Reduce hours, Sealer of Weights& Measures $ 41000 $ 974,435 Approved 6 Community Dev. Eliminate Conservation Assistant position $ 481860 $ 970,435 Approved Community Development Sub-total $ 52,860 71 DPW Eliminate CRT Recycling Collection/Program $ 251000 $ 921,575 Approved 8 DPW Not restore Highway Superintendent position $ 661100 $ 8961575 Approved 9 DPW Reduce Lexpress/ 10 hours per week $ 501000 $ 8301475 Approved 10 DPW Reduce building maintenance services/repairs $ 251000 $ 7801475 Approved 11 DPW Eliminate yard waste pick-up program $ 721000 $ 7551475 Approved 121 DPW Purchase four fewer inspectional services vehicles $ 781000 $ 6831475 Approved 13 DPW Do not purchase diagnostic equipment for vehicle maintenance $ 61000 $ 6051475 Approved 14 DPW Eliminate Tree planting program $ 51000 $ 5991475 Approved DPW Sub-total $ 3271100 151 Eco. Devo. Not restore Economic Development Officer position 1 $ 67,100 $ 594,475 Approved Eco. Devo. Sub-total $ 677100 161 Fire Reduce purchase of supplies, materials&equipment 1 $ 44,812 $ 527,375 Approved Fire Sub-total $ 44,812 171 Library Eliminate Sunday Hours-Cary Library; Close E. Lexington Branch lib $ 1201000 $ 4821563 Approved Library Sub-total $ 120,000 181 Police Reduce purchase of supplies, materials&equipment $ 211000 $ 3621563 Approved 19 Police Not restore administrative clerk $ 371503 $ 3411563 Approved 20 Police Not restore School Resource Officer-Middle School $ 541014 $ 3041060 Approved 21 Police Purchase one less police patrol cruiser $ 261000 $ 2501046 Approved Police Sub-total $ 138,517 22 1 Soc. Serv. Eliminate Town support for senior nutrition program $ 51125 $ 2241046 Approved 23 Soc. Serv. Reduce purchase of supplies& materials $ 41000 $ 2181921 Approved Social Services Sub-total $ 9,125 24 TM/Fin. Not restore Human Resource Director position $ 761100 $ 2141921 Approved 25 TM/Fin. Eliminate Information Technology Director position $ 801700 $ 1381821 Approved 26 TM/Fin. Reduce Audit support services $ 111121 $ 581121 Approved 27 TM/Fin. Reduce purchase of materials/support for Town committees $ 121000 $ 471000 Approved 28 TM/Fin. Reduce employee training programs $ 14,000 $ 35,000 Approved Town Manager/Finance/MIS Sub-total $ 193, 21 29 1 Town Clerk Do not fund part-time archivist/records management program $ 201000 $ 211000 Approved 30 Town Clerk Print fewer Annual List of Residents book $ 11000 1 $ 11000 Approved Town Clerk Sub-Total $ 21,000 Breakouts: School Benefits $ 1251130 School Programs $317741986 Municipal Programs $ 9141235 Municipal Benefits(7.0 FTE) $ 601200 Capital $ 1501000 Total $5,024,551 FY 2007 Appropriated Budget&Financing Plan A-1 June 5,2006 Override Information • Operating • 2006 Pct 1 Pct 2 Pct 3 Pct 4 Pct 5 Pct 6 Pct 7 Pct 8 Pct 9 TOTAL Total Registered Voters 2069 2349 2046 2317 2252 2339 2340 2172 2192 20076 Total Votes 953 1318 933 1303 1158 1320 1238 1213 1105 10541 Percent 46% 56% 46% 56% 51% 56% 53% 56% 50% 53% 9MMMOM Shall the Town of Lexington be allowed to assess an additional$2,614,509 in real estate and personal property taxes for the purposes of meeting educational goals including preserving 36.15 teacher and staff positions and programs that include elementary Spanish and high school German;fee-free elementary music;integration of computers in the K 8 curriculum;moderating athletic fees;most high school science instruction at six periods per week;help sessions and other instructional duties in high school social studies,mathematics,and foreign language;preschool,secondary and K 12 health and physical education personnel;existing debate travel; moderating elementary school class sizes;and new teacher training for the fiscal year beginning July 1, 2006? Pct 1 Pct 2 Pct 3 Pct 4 Pct 5 Pct 6 Pct 7 Pct 8 Pct 9 TOTAL YES 357 732 473 718 509 680 594 632 451 5146 48.8% ❑X NO 592 584 456 583 649 638 641 575 652 5370 50.9% BLANKS 4 2 4 2 0 2 3 6 2 25 Shall the Town of Lexington be allowed to assess an additional$551,607 in real estate and personal property taxes for the purposes of meeting educational goals including restoring textbook and supply budgets;providing needed secondary school classes and moderating secondary school class sizes;funding additional debate travel; and providing for the operation of the high school language lab for the fiscal year beginning July 1,2006? Pct 1 Pct 2 Pct 3 Pct 4 Pct 5 Pct 6 Pct 7 Pct 8 Pct 9 TOTAL YES 333 706 466 708 482 671 559 619 431 4975 47.2% ❑X NO 618 609 465 593 675 645 674 588 670 5537 52.5% BLANKS 2 3 2 2 1 4 5 6 4 29 • • Shall the Town of Lexington be allowed to assess an additional$1,059,100 in real estate and personal property taxes for the purposes of funding necessary and appropriate maintenance of municipal and school buildings and properties including a school preventive maintenance program for four new renovated buildings;two additional staff to supervise building maintenance and monitor energy consumption in ten school buildings;three custodians to reduce custodial overtime expenditures;a municipal reserve fund for ongoing building envelope renewal and repair;four fuel-efficient replacement vehicles;restoration of the highway superintendent position to ensure efficient operations;and equipment to maintain the automatic transmissions of the DPW fleet for the fiscal year beginning July 1, 2006? Pct 1 Pct 2 Pct 3 Pct 4 Pct 5 Pct 6 Pct 7 Pct 8 Pct 9 TOTAL 0 YES 379 765 510 766 552 740 637 650 495 5494 52.1% NO 572 551 420 528 605 579 596 555 607 5013 47.6% BLANKS 2 2 3 9 1 1 5 8 3 34 FY 2007 Appropriated Budget& Financing Plan A-2 June 5, 2006 Override Information • Operating • 2006 • • Shall the Town of Lexington be allowed to assess an additional$799,335 in real estate and personal property taxes for the purposes of restoring and preserving municipal services including a Middle School Police Resource Officer;a Human Resources Director;an Information Technology Director;a records management/archives program;training and professional development of staff;updating of Fire and Emergency Medical Services(EMS) equipment;purchase of a police cruiser;a Police Administrative clerk;Sunday hours of operation at Cary Library; operation of the East Lexington Library;an Economic Development Officer;10 hours/week of Lexpress transportation operation;an Assistant Conservation Officer;continued scheduled collection of cathode ray tube (CRT)and related electronic refuse(e-waste);12 weekly curbside yard waste collections;and the tree planting program for the fiscal year beginning July 1,2006? Pct 1 Pct 2 Pct 3 Pct 4 Pct 5 Pct 6 Pct 7 Pct 8 Pct 9 TOTAL 0 YES 382 781 489 722 541 699 603 632 478 5327 50.5% NO 570 534 443 579 616 619 630 577 624 5192 49.3% BLANKS 1 3 1 2 1 2 5 4 3 22 FY 2007 Appropriated Budget& Financing Plan A-3 June 5, 2006 Appendix Bm Budget Information How-To-Read the FY 2007 Budget Compilation Budget Law Personal Services Data Appendix 6: Budget Information This section includes miscellaneous financial information about the Town of Lexington. It includes: Appendix B: Budget Information B-1 How to Read the FY 2007 Budget B-3 Compilation Budget Law B-7 Personal Services Data B-15 Personal Services Step& Classification Tables B-18 FY 2007 Appropriated Budget&Financing Plan B-1 June 5,2006 How To Read The FY 2007 Appropriated Budget The FY 2007 Appropriated Budget contains resources are shown in detail on these pages, estimated expenditures and revenues for all down to the specific object code of expenditure departments,committees and functions that are and fund source of revenue. On the next several funded by property taxes or fees for services that the pages, a list of the goals, objectives and Town charges for various services. This document performance measures for each subprogram is details actual expenditures for fiscal year 2005, provided. A further explanation of performance adjusted appropriation figures for the current fiscal measures is provided for later in this section. year(Fiscal Year 2006)and projected revenues and . White pages are element pages. These are the expenditures for the next fiscal year(Fiscal Year building blocks of the budget. They provide 2007).There are three categories of funds:the information about the service provided, General Fund,Enterprise Funds and Special accomplishments of the previous year, Revenue Funds. Balance sheets for each fund are important budget issues and staffing levels. provided in the Revenue section of the budget. Appropriated revenues and expenses for the element are also included. The Budget is arranged into several major sections: The FY 2007 Appropriated Budget is a programmatic budget. The budget is arranged into • Overview- An overview section containing programs for the purpose of identifying and summary information on revenues, describing the various functions of town expenditures, capital, debt and the budget government in broad terms. The Town of message Lexington budget has nine programs: • Programs - The program section, containing detailed information on each program, sub- • Program 1000—Education(Lexington program and element for each service the Town Public Schools) of Lexington provides; and • Program 2000—Shared Expenses • Appendix- The appendix,which provides (Benefits,Debt service, Organizational general information on the Town staffing Expenses) levels, information on the community, • Program 3000—Community Services information on the proposed override, a (DPW, Transportation, Water and Sewer glossary and the index. Utilities) • Program 4000—Public Safety (Police, The budget utilizes four different colors of pages: Fire) • Program 5000—Culture and Recreation • Blue pages are covers. They mark the (Cary Memorial Library,Recreation) beginning of major sections of the budgets such . Program 6000—Social Services (Council as the Overview,the Debt Management section on Aging, Social Services) and Programs. • Program 7000—Community • Green pages show programs. Each green Development(Inspections, Conservation, page has a summary of the program, a listing of Planning,Econ. Dev.) the subprograms, and the amount appropriated . Program 8000—General Government for each subprogram on the front of the page, (Board of Selectmen, Town Manager, and the organizational chart for all of the Town Clerk, Town Committees,Finance, departments included within the program. MIS -Management Information Systems) • Yellow pages describe subprograms. The first . Program 9000—Capital Budget(Capital yellow page has a summary of the subprogram, Improvements&Expenses) a listing of the elements contained within the subprogram and the amount appropriated for each element in detail. Expenditures and FY 2007 Appropriated Budget&Financing Plan B-3 How to Read the Budget Each Program, subprogram and element page looks similar. Program, Sub- program Subprogram:DPW Oversight Element: 3110 DPW Administration Town of Lexington 2007 Appropriated Budget or DESCRIPTION OF SERVICES: Element DPW Administration staff direct the department's activities,prepare budgets,monitor expenditures,develop bid specifications for DPW procurement and respond to citizens'concerns and complaints.Management also schedules work assignments,evaluates work performance,monitors attendance, Name and sick leave and vacation time,and participates in the contract negotiation process.The administrative division supervises contracts for services relating Number to curbside refuse and recycling collections,the regional Minuteman Household Hazardous Products(MHHP)Facility events,Cathode Ray Tube Description recycling,snow plowing,traffic signal maintenance,traffic/street sign construction and repair,street line/crosswalk painting,storm drain cleaning,and transportation services. These contracts are awarded through a competitive bidding process. of Program, HIGHLIGHTS: Subprogram 0 Staff responded to numerous resident questions and comments regarding the implementation and cessation of the Pay As You Throw(PAYT) or Element Highlights trash program. l Il a In early 2003 staff developed and managed the process of reimbursing residents for the value of unused PAYT tags and barrel labels. Staff assisted the Superintendent of Environmental Services with trash and recycling information and education. Staff continues to be responsible for the administrative support and record management for the MHHP Committee. Staff helped reorganize the department and took on additional duties due to the loss of positions through the failed override,early retirement initiative,and general turnover. BUDGET ISSUES: • The reduction of the Management Analyst position to part time has primarily been felt internally,as the Management Analyst has taken on fewer Budget duties within the department and organization.This has increased the responsibilities of other members of the department,especially with regard to budget creation.The Management Analyst also provides counter and phone customer service and acts as staff support on several citizen Issues committees. The reduction in hours has impacted the level of support that can be provided to those customers and committees. • The Manager of Operations position was combined with the Highway Superintendent position and funded through the Highway Department.This has impacted the level of strategic planning,project management,and other functions done by the Manager of Operations in the past.The Staffing responsibilities will now have to be shared between the Director and the Highway Superintendent. Levels STAFFING: 1 Director 1 Office Manager/Executive Secretary 2 Department Account Clerks I Office Manager/Transportation Coordinator 1 Part Time Management Analyst FY2005 FY 2006 Dept FY 2006 Element Totals FY2004 Expended Appropriated Request FY 2006 Rec'd Appropriated Subprogram Compensation $336,714 $357,508 $285,026 $285,026 $285,026 or element Benefits 0 0 0 0 0 Expenses 31,503 30,250 30,250 30,250 30,250 listing- Town Funded Expenses $368,217 $387,758 $315,276 $315,276 $315,276 three year General Fund $109,905 $91,379 $118,897 $118,897 $118,897 Collection Enterprise Funds 171,740 196,379 196,379 196,379 196,379 Directed Funding 100,000 100,000 0 0 0 Appropriated Resources $381,645 $387,758 $315,276 $315,276 $315,276 Summary of Performance Measures measures the quantity of calls received, but does not describe the quality of the assistance provided What are performance measures? the dispatcher or how quickly the emergency was resolved. Performance measurement is a management tool for determining how well a program is Efficiency Measures-Efficiency measures accomplishing its mission, goals and objectives indicate how well resources are being used. through the delivery of its services. A performance Efficiency indicators measure the cost, either in measure identifies what will be measured to terms of dollars or personnel hours per unit of monitor accomplishment of objectives and output or outcome. Efficiency measures indicate progress toward goals. The Town of Lexington how well resources are being used. This type of utilizes three different kinds of performance measure is focused on productivity and/or cost- measures: workload or output measures, efficiency effectiveness. Using the dispatch example, measures and outcome measures. dividing the number of calls received by dispatchers by the number of full-time employees Workload/Output Measures-Workload is one form of efficiency measure. indicators report the quantity or volume of products and services provided by the program without regard to quality. An example of this is shown on the next page. The number of 911 calls received by dispatch is a workload measure-it FY 2007 Appropriated Budget&Financing Plan B-4 How to Read the Budget Outcome Measures/Effectiveness—Outcome the intended purpose. Therefore,not all of the indicators measure the results and measures in this category reflect end outcomes in accomplishments of the program or service and of themselves. provided. Outcome indicators can be defined as measures of the quality of the program outputs (for In the case of dispatch,the desired outcome is to example, responsiveness,timeliness, compliance, make sure that the call for help is answered by accuracy and customer satisfaction). Outcome dispatch without transfer to another agency. The indicators can also be defined as measuring the goal for this measure to make sure that all calls are degree to which programs accomplish their answered by dispatch. In the last three years,the mission. Outcome measures should be important police has met this goal except for one call. to the customers and/or the public. Some outcome measures reflect intermediate steps to achieving Subprogram Goal of Subprogram COMBINED DISPATCH Maintain a co unications center staffed by proficient and responsive dispatchers GOAL: providing intake,assessment and dissemination of information and resources to comprehensively meet the police,fire and medical services needs of the community, OBJECTIVES ► To have 100%of 911 calls answered professionally at the dispatch center before transfer to a back up agency. Performance Measure Type of Measure FY2003 FY2004 FY2005 FY2006 FY2007 Number of 911 calls received Workload 5,077 4,815 4,652 4,700 4,700 Number of 911 calls answered per FTE Efficiency 634.6 601 581 671 600 Number of 911 calls answered before transfer to Outcome back-up agency 100% 100% 99.4% 99% 99% Measure Type of Measure Five-Year Trend Performance measures such as the one shown increasingly being used by the Town of Lexington and above for dispatch follow a similar design municipalities throughout the country to evaluate the throughout the budget. Goals that describe the quality and quantity of services provided. Performance departments' main tasks are broken up into measures are included in the budget to show how objectives. All objectives are easily found by departments perform the tasks they are assigned to do, looking for the ► symbol. Particular objectives how efficiently they use resources, and what services are then are broken into performance measures. need improvement. Why Performance Measures? Lexington 2020 Vision: Guide to the Future The Town of Lexington strives to provide the highest quality of services at the lowest possible burden to its In 1998, Lexington 2020 Vision was launched as taxpayers and citizens. Performance measures are a town-wide effort to empower and engage FY 2007 Appropriated Budget&Financing Plan B- 5 How to Read the Budget residents to help determine what the town will the municipal and school department be like in the year 2020. The process is a budgets. For FY2007,these comprehensive, long- expenses are consolidated under the EXINGTO range, public visioning category of"Shared Expenses." and planning effort. • Continuing Balance Accounts - 2 Since Spring 2001, town Certain municipal accounts have and school staff has been categorized as "continuing VISION » begun integrating the balance accounts". Any unexpended 2020 Goals and Actions balance in a continuing balance into their annual planning efforts. One of the account, if approved by Town central planning efforts undertaken each year is Meeting, carries forward from year the preparation of the annual budget. to year as a reserve against future claims. The Workers' Compensation Adjacent to selective objectives a 2020 (account 2150),Uninsured Losses A- QD symbol, such as the one shown at right, (account 2170)and the Salary will appear. This symbol means that the Transfer(account 823 0) line-items particular budgetary objective shown addresses a are recommended to be established Appropriated action or is aligned with a goal in as continuing balance accounts. 2020 Vision. Although the particular goal within • Fund Presentation: We are 2020 Vision is not identified, the idea is to make recommending that the Water, citizens aware of the connection between Wastewater(Sewer) and Recreation Lexington's long-range vision and the short- enterprise funds (Article 18) and the term objectives within the budget. For more Revolving funds (Article 23)be information on Lexington 2020 Vision, voted as a separate Warrant Articles including a detailed report on the progress of the rather than consolidated within the plan, please contact the Town Manager's Office operating budget. This will improve at (781) 862-0500 ext. 276 or go online to internal controls and facilitate http://ci.lexington.ma.us. reporting to the Auditors and the State. New for the FY 2007 Appropriated Budget . Subprogram Sheets: New to the budget this year is a detailed breakout of the The FY 2007 Appropriated Budget continues requested expenditures and resources for Lexington's tradition of providing the most each subprogram and department. It is accurate and detailed financial information about hoped that providing this level of detail town services to its citizens. In addition to at the subprogram level—the same level sections on programs, subprograms and that Town Meeting appropriates elements, several sections have been revised for resources at—will aid policymakers and added clarity and transparency. They include: taxpayers alike see where resources are spent and what resources are used to • Certain Prior Year Line-Items fund programs. Restated - The FY2007 municipal budget is organized somewhat differently than in FY2006, with certain smaller accounts consolidated with other accounts. In order to compare FY2007 to prior fiscal years,FY2005 and FY2006 appropriations are restated and organized on the same basis as the FY2007 presentation. • Health Insurance—In prior years, health insurance and the Medicare tax have been separately budgeted in FY 2007 Appropriated Budget&Financing Plan B-6 How to Read the Budget Budget aw - Table of C Action of: PaP ee TOWN MANAGER Departmental Budget Information, Request for B-8 School Budget Information, Request for B-8 Capital Expenditures Information, Request for B-8 & B-9 Town Budget, Submission to Selectmen B-9 Capital Expenditures Budget, Submission to Selectmen B-10 BOARD OF SELECTMEN Town Budget, Recommendations on B-11 Capital Budget, Recommendations on B-11 Submission of Budget to Town Meeting B-12 APPROPRIATION COMMITTEE Town Budget, Report on B-13 Town Budget Report, Explanation of B-14 CAPITAL EXPENDITURES COMMITTEE Capital Expenditures Report B-14 This document summarizes local and state law regarding town budget preparation and submission. References are made to Massachusetts General Laws,the By-Laws of the Town of Lexington,the Lexington Selectmen-Town Manager Act,and the Administrative Directives of the Lexington Town Manager. Those references offering the greatest amount of information on the given topic have been listed first. FY 2007 Appropriated Budget&Financing Plan B-7 Budget Law The Town Manager The Town Manager is appointed by the Board of Selectmen to oversee the daily operations of the Town,to administer the policies and procedures of the Board, and to enforce all by-laws and actions passed at Town Meetings. The Manager is the Chief Executive Officer of the Town, and his/her authority and responsibilities are established in the Selectmen-Town Manager Act of 1968 (at page A20107—Appendix §A201 Special Acts). REQUEST FOR DEPARTMENTAL BUDGET INFORMATION TO OCCUR Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) The Town Manager may request all boards, departments, committees, commissions and officers of the Town, except the School Committee, to submit to him/her in writing a detailed estimate of the appropriations required for the efficient and proper conduct of the respective departments and offices during the next fiscal year. REQUEST FOR SCHOOL BUDGET INFORMATION TO OCCUR Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) The Town Manager may request from the School Committee a total budget estimate for the next fiscal year. FY 2007 Appropriated Budget&Financing Plan B-8 Budget Law The Town Manager (con't) REQUEST FOR CAPITAL EXPENDITURES INFORMATION TO OCCUR: Annually, at Town Manager's request REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113) Sections 29-13 and 29-14 of the Code of the Town of Lexington All boards, departments, committees, commissions and officers of the Town shall annually submit to the Town Manager and to the Capital Expenditures Committee in writing a detailed estimate of the capital expenditures (as defined below) required for the efficient and proper conduct of their respective departments and offices for the next fiscal year and the ensuing four year period. Definitions of Capital Expenditures Per Section 29-14 of the Code of the Town of Lexington, "Capital Expenditures shall mean any and all expense of a non-recurring nature not construed as an ordinary operating expense, the benefit of which will accrue to the Town over an extended period of time." Per the Manager's budget, "A capital project is defined as a major, non-recurring expenditure including at least one of the following: • acquisition of land for a public purpose; • construction of, or addition to, a facility such as a public building, water or sewer lines, or playfields, etc.; • rehabilitation or repair of a building, facility, or equipment; provided the cost is $25,000 or more and the improvement will have a useful life of 10 years or more; • purchase of equipment costing $25,000 or more, with a useful life of 5 years or more (all cars are defined to be non-capital items); • any planning, engineering or design study related to an individual capital project." FY 2007 Appropriated Budget&Financing Plan B-9 Budget Law The Town Manager (con't) SUBMISSION OF TOWN BUDGET TO SELECTMEN TO OCCUR: On the specified date REFERENCE: Section 90-12 of the Code of the Town of Lexington Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) Section 12. The Town Manager shall annually submit to the Selectmen, the Appropriation Committee, and the Capital Expenditures Committee for their consideration a proposed budget, revenue statement and tax rate estimate on a date specified no later than September 30 by the Selectmen after consultation with the School Committee, Appropriation Committee and the Capital Expenditures Committee. SUBMISSION OF CAPITAL EXPENDITURES BUDGET TO SELECTMEN TO OCCUR Annually REFERENCE: Selectmen-Town Manager Act §12 (Appendix §A201 Special Acts at page A20113) The Town Manager shall submit in writing to the Board of Selectmen and to the Capital Expenditures Committee a careful, detailed estimate of the recommended capital expenditures for the next fiscal year and the ensuing four year period, showing specifically the amount necessary to be provided for each office, department and activity and a statement of the amounts required to meet the interest and maturing bonds and notes or other indebtedness of the Town. FY 2007 Appropriated Budget&Financing Plan B-10 Budget Law The Board of Selectmen Lexington's charter establishes an elected five member Board of Selectmen to oversee the executive branch of Town government. Selectmen are elected for three-year terms and are responsible for the general direction and management of the property and affairs of the Town. RECOMMENDATIONS ON TOWN BUDGET TO OCCUR: Prior to the annual Town Meeting REFERENCE: Selectmen-Town Manager Act §13 (Appendix §A201 Special Acts at page A20113) Mass. General Law Ch. 41, § 60 The Selectmen shall consider the proposed budget submitted by the Town Manager and make such recommendations relative thereto as they deem expedient and proper in the interest of the Town. The Selectmen shall transmit a copy of the budget together with their recommendations relative thereto to the Appropriation Committee and, for its information, a copy to the Capital Expenditures Committee. RECOMMENDATIONS ON CAPITAL BUDGET TO OCCUR: Prior to the annual Town Meeting REFERENCE: Selectmen-Town Manager Act §12-13 (Appendix §A201 Special Acts at page A20113) The Selectmen shall consider the capital budget submitted by the Town Manager and make such recommendations relative thereto as they deem appropriate and proper in the interests of the Town. The Selectmen shall transmit a copy of the capital budget together with their recommendations relative thereto to the Appropriation Committee and to the Capital Expenditures Committee. FY 2007 Appropriated Budget&Financing Plan B-11 Budget Law Board of Selectmen (con't) SUBMISSION OF BUDGET TO TOWN MEETING TO OCCUR: At least four weeks prior to the date when the Annual Town Meeting is scheduled to consider the budget. REFERENCE: Section 90-13 of the Code of the Town of Lexington The Selectmen shall submit a budget at the annual Town Meeting. The Selectmen's proposed budget shall be distributed to the Appropriations Committee, the Capital Expenditures Committee, and to each Town Meeting Member at least four weeks prior to the date when the Annual Town Meeting is scheduled to consider it. FY 2007 Appropriated Budget&Financing Plan B-12 Budget Law The Appropriation Committee The Appropriation Committee is anine-member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms and serve to evaluate the fiscal policies and priorities set by the Board of Selectmen and the Town Meeting. The Committee advises Town Meeting Members on financial proposals, analyzes operating budget proposals, makes fiscal projections, and reviews funding for proposed capital improvements. The Committee's approval is required to use reserve funds for unanticipated operating costs. APPROPRIATION COMMITTEE REPORT ON TOWN BUDGET TO OCCUR: Prior to the annual Town Meeting REFERENCE: Section 29-11(A) of the Code of the Town of Lexington Mass. General Law Ch. 39, § 16 The Committee shall prior to each annual town meeting for the transaction of business prepare, publish and distribute by making copies available at the Office of the Town Clerk and at Cary Memorial Library,and by mailing or otherwise distributing to each town meeting member a review of the budget adopted by the Board of Selectmen to be considered at the Annual Town Meeting. This review will include the Committee's advice and recommendations with reference to the various appropriations of town funds,and other municipal matters coming before such town meeting. The Appropriation Committee shall include in its report an assessment of the budget plan based on all the data available to it concerning the next year's revenues and expenses as well as a projection for future years' revenues and expenses. This publication may be combined with and distributed at the same time as the Capital Expenditures Committee Report (Section 29-13(B) of the Code of the Town of Lexington). EXPLANATION OF APPROPRIATION COMMITTEE REPORT TO OCCUR: At the annual Town Meeting REFERENCE: Section 29-11(B) of the Code of the Town of Lexington The Appropriation Committee shall explain its report with advice and recommendations and it shall also at each special Town meeting give its advice and recommendations with reference to any appropriation of the Town funds or other municipal matter coming before such special Town meeting. FY 2007 Appropriated Budget&Financing Plan B-13 Budget Law The Capital Expenditures Committee The Capital Expenditures Committee is afive-member board appointed by the Town Moderator. Members are appointed to three-year overlapping terms and consider the relative need, timing and cost of capital expenditure projects proposed for the ensuing five-year period. CAPITAL EXPENDITURES REPORT TO OCCUR: Prior to the annual Town Meeting REFERENCE: Section 29-13 of the Code of the Town of Lexington The Capital Expenditures Committee shall consider the relative need,timing and costs for those capital expenditure requests submitted to the Committee for the ensuing five-year period, and the effect these expenditures might have on the financial position of the Town. The Capital Expenditures Committee shall prepare, publish and distribute a report of its findings, setting forth a list of all such capital expenditures together with the Committee's recommendations as to the projects that should be undertaken within the five year period and the approximate date on which each recommended project should be started. This report shall be distributed by making copies available at the Office of the Town Clerk and at Cary Memorial Library, and by mailing a copy to each Town Meeting Member. This publication may be combined with and distributed at the same time as the Appropriation Committee Report. FY 2007 Appropriated Budget&Financing Plan B-14 Budget Law Personal This section includes historical and requested There are ten municipal bargaining units: compensation funding and staffing level information for the Town. The compensation • The International Association of Fire Fighters account and staffing levels are applicable to (Local 1491)representing most Fire employees, including enterprise-funded Department employees; departments. The historical personal services . The International Brotherhood of Police comparison, salary schedules and performance Officers(Local 501)representing superior indicators include information on most employees officers; of Lexington Public Schools and Town • The Lexington Patrol Association Government. representing patrol officers; • The American Federation of State and County Performance Pay grades are established to Municipal Employees (AFSCME)AFL-CIO equitably classify employees according to the type Massachusetts State Council 93 (Local 1703) and level of work performed. For non-union representing three separate bargaining units - members, salary or wage increases are across the 1)public safety telecommunications board regardless of merit and length of service. employees, 2) employees of the Department For association and union members, salary or wage of Public Works and 3)Building Maintenance increases within the salary range follow established Custodians "steps"based upon merit and length of service. . Local 4928 MLSA, MFT, AFT,AFL-CIO representing many employees of the Cary Eighteen labor organizations represent many Memorial Library; school and town employees. All contracts except . Employees The Lexington Municipal Em to the police patrol officers and school crossing g p p y guards have been settled through FY2007. The Association including benefit-eligible g g employees of the Lexington Town Hall and budget includes funding for step, level and degree other office administrative and supervisory changes as well as a cost of living increase for p y positions within the Police,Fire, Social School and Town employees. Services Library, and Public Works departments not otherwise belonging to any The labor organizations representing eight other union or association; bargaining units of school employees are: ' • The Senior Managers Association including • The Association of Lexington Administrators members of the municipal SeniorMana Management Team; (affiliated with the Massachusetts Association g ' of Professional School Administrators) • The Lexington Municipal Managers • The Lexington Education Association Association including middle managers and representing three separate bargaining units— supervisors in municipal departments except Unit A)teachers and nurses jointly,Unit C) Police,Fire, and Cary Library. teacher's aides and 3)technology professionals; In addition, eligible School and Town employees 999 AFL-DIO re resentin negotiate health and dental benefits through a • SEIU(Local )representing coalition bargaining process under Massachusetts school custodians; g g General Law Chapter 32b section 19. • The Lexington Educational Services Association(LEXED)representing the tutors; • The Lexington Educational Secretaries Association(LESA)representing the school support staff; • SEIU Local 888 representing school crossing guards. FY 2007 Appropriated Budget&Financing Plan B-15 Personal Services FY2007 Personal Services Comparison Category FY2005 FY006 FY2007 %of Gen. Fund Appropriated Appropriated Appropriated Operating Budget Salaries 1 Lexington Public Schools $ 4575667543 $ 4772557639 $ 5174237534 41.1% Town Government $ 1475967122 $ 1577017667 $ 1679417538 13.5% Total Salaries $ 60,162,665 $ 62,957,306 $ 68,365,072 54.7% Medical, Dental, & Life Insurance Lexington Public Schools $ 975527962 $ 1073877000 $ 876807000 6.9% Reti rees n/a n/a $ 570227000 4.0% Town Government $ 470587887 $ 4,487,302 $ 279507000 2.4% Other Employee Benefits and Insurance 2 School and Town Combined Coverage $ 373137346 $ 375767180 $ 572257616 4.2% Total Benefits $ 16,925,195 $ 18,450,482 $ 21,877,616 17.5% Total Personal Services 77,087860 $ 8154075788 $ 9032423688 72.2°l0 1 Includes wages,overtime, merit,and longevity expenses. 2 Includes Retirement,Workers Compensation,and Unemployment Expenses StaffingHistory Full-Time Town Employees 310 305 300 290 292 295 296 295 290 281 284 �(285 286 281 279 - n-7n 274 z 280 276 271 272 27 276 270 267 266 263 261 264 267 266 260 261 255 250 249 250 247 240 230 O r N co � L0 CO f` 00 M O r N co LO 0) 0) M M M M M M M M O O O O O O O O 0) 0) 0) 0) M M M M M M O O O O O O O O r r r r r r r r r r N N N N N N N N LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL LL Including enterprise Fiscal Year Excluding enterprise FY 2007 Appropriated Budget Financing Plan B-16 Appendices: Personal Services Town Compensation Account PROGRAM NAME FY 2005 FY 2006 FY 2007 Full-Time Full-Time Full-Time Actual Restated Appropriated Equivalent Equivalent Equivalent General Fund DPW 62.30 $ 370467480 63.90 $ 370467699 65.80 $ 372687751 Transportation' 4.30 $ 1077496 4.30 $ 1187243 4.30 $ 1257305 Joint Dispatch 8.00 $ 3797533 9.00 $ 4477957 9.00 $ 4457476 Police Department 52.63 $ 374807996 52.63 $ 375977530 55.17 $ 377537648 Fire Department 54.00 $ 377247511 55.00 $ 378527791 56.00 $ 470907640 Library 32.20 $ 173727783 34.30 $ 174977617 34.30 $ 175637305 Social Services 8.70 $ 2967657 8.50 $ 3677993 9.50 $ 4117948 Community Development 12.27 $ 5387929 12.56 $ 6207466 14.06 $ 7387714 Planning Department 3.50 $ 1677224 3.40 $ 1947273 3.40 $ 2047032 Economic Developmene 0.50 $ 307690 0.50 $ 357432 1.50 $ 957199 Board of Selectmen 1.40 $ 557515 1.40 $ 1077681 1.40 $ 1077681 Town Manager's Office 6.44 $ 4007946 6.44 $ 5487803 7.12 $ 7117075 Finance Departments 13.91 $ 6467467 16.91 $ 8757781 16.91 $ 9537502 Town Clerk's Office 2.45 $ 1957182 3.88 $ 2087017 4.28 $ 2917791 MIS 3.00 $ 1527713 3.00 $ 1827384 3.00 $ 1807471 Total Town General Fund 265.60 $ 14,596,122 275.72 $ 15,701,667 285.74 16,941,538 Shared Expenses 0.00 $ 19,488 0.00 2 ,591 0.00 $ 23,51 Enterprise Funds Recreation Enterprise 5.00 $ 4847084 5.00 $ 5407393 5.00 $ 5587526 Water Enterprise Operating 10.50 $ 5277379 10.50 $ 5617461 10.50 $ 5807799 Sewer Enterprise Operating 3.50 $ 2087440 3.50 $ 2257389 3.50 $ 2417161 Total Enterprise Funds 19.00 $ 1,2193903 19.00 $ 13327,243 19.00 $ 113 03486 Total Municipal Funds 284.60 $ 15,8353513 294.72 173052,501 304.74 $ 18,3453615 Transportation includes Lexpress and Parking Lot operation. 2Economic Development includes Liberty Ride Coordinator. 3Recording secretary wages included here but staffed by existing employee in FY2006;Cable Access added in FY06. 4Temporary Help and Salary Adjustments have been folded into Town Manager's budget. 5Finance includes Board of Assessors stipends 6Town Clerk compensation includes election workers and registrars Full-Time Full-Time Full-Time School Funds Actual Restated Appropriated Equivalent Equivalent Equivalent Administration 8.60 7.60 10.00 Principals/Assistant Principals 20.92 25.00 24.00 Teachers/Education Staff 562.63 582.76 612.51 Aides/Secretaries 99.17 $ 4671047580 88.51 $ 4772557639 90.71 $ 5174237534 Tutors** 79.97 100.45 98.45 Custodians/Maintenace 50.00 51.00 55.00 Technology 7.75 7.75 8.75 Total School Funds 829.04 $ 46,104,580 86 .07 47,255,639 89942 $ 51,423,534 ** For comparison purposes,tutor hours have been converted to 37.5 hours= 1 FTE I I FY 2007 Appropriated Budget&Financing Plan B-17 Appendices:Personal Services Appendix B: Personal Services Step Classifications Step Charts Page Municipal Lexington Municipal Employees Association B-19 Lexington Municipal Management Association B-20 Senior Management Association B-20 AFSCME 1701, Dispatchers B-21 International Brotherhood of Police Officers, Local #501 B-21 Lexington Patrol Association B-21 IAFF 1473, Lexington Firefighters B-22 AFSCME 1703, DPW Workers B-23 AFSCME 1703, Building Maintenance Division B-23 Cary Memorial Library Association, Local 4923 B-24 School Lexington Education Association, Unit A, Teachers B-25 Lexington Education Association, Unit C, Teacher's Aides B-25 Lexington Education Association, Technology Unit B-25 SEIU LOCAL 999 - School Custodians B-25 Association of Lexington Administrators B-25 Lexington Education Services Association B-25 Lexington Educational Secretaries Association B-25 SEIU LOCAL 888 - Lexington Crossing Guards B-26 FY 2007 Appropriated Budget&Financing Plan B-18 June 5, 2006 Appendix B: Personal Services Step Classifications LMEA: Wage & Step Classification Wage and Classification Schedule-Effective July 1,2006 thru June 30,2007 Band # Position Title Sob class Minimum Maximum 108 Building Maintenance Custodian T116 $24,021 $37,739 109 Adult Day Care Aide T121 $24,382 $38,306 113 Municipal Account Clerk T187 $25,720 $40,408 Municipal Clerk T186 116 Adult Day Care Assistant T119 $27,006 $42,428 120 Department Account Clerk T180 $28,903 $45,408 Department Clerk T181 Parking Control Officer T156 123 Animal Control Officer T100 $30,632 $48,124 Sealer of Weights&Measures T112 Building Maintenance Technician T115 124 Engineering Aide T137 $31,264 $49,118 Financial Clerk-Revenue T182 Financial Clerk-Comptroller T182 Dept.Clerk-Public Grounds/Cemeteries T118 Dept.Clerk-Planning T152 Dept Lead Clerk T719 125 Property Inspector T103 $31,955 $50,203 126 Administrative Assistant T179 $32,635 $51,272 126A Building Maintenance Working Foreman T183 126 Information Specialist T184 128 Administrative Assistant-HR T712 $34,147 $53,647 Treasury Assistant T722 131A Engineering Assistant/Inspector I&II T138&T139 $36,763 $57,757 131 Staff Accountant T130 Public Health Nurse T166 133 Zoning Enforcement Officer T113 $38,667 $60,749 135 Building Inspector T106 $40,785 $64,076 Inspector of Wires T108 Plumbing,Gas&Mechanical Inspector T111 135 Health Agent T164 205 Recreation Supervisor T169 $32,956 $51,776 206 Program Coordinator,COA T123 $33,743 $53,012 208 Human Service Coordinator T173 $35,508 $55,786 Outreach Social Worker T124 Admin.Aide to Fire Chief T723 210 Benefits Manager T144 $37,653 $59,156 Human Resource Generalist T146 Network Administrator T151 Assistant Tax Collector T711 Residential Analyst/Inspector Recreation Supervisor T169 211 Appraiser/Analyst T101 $38,890 $61,098 Conservation Asst T720 Management Analyst T705 Planner T718 212 Chief Procurement Officer T128 $40,271 $63,268 Utility Ent. Business Mgr T724 213 Budget Officer T126 $41,776 $65,633 Assistant Planning Director T159 Zoning Administrator T732 215 Senior Civil Engineer T140 $45,247 $71,087 FY 2007 Appropriated Budget&Financing Plan B-19 June 5, 2006 Appendix B: Personal Services Step Classifications LMMA: Wage & Step Classification Wage and Classification Schedule -Effective July 1, 2006 thru June 30, 2007 Band# Position Title Sob class Minimum Maximum 132 Office Manager/Executive Secretary T189 $37,875 $59,505 132A Office Manager/Executive Secretary T709 133 Office Manager/Special Events Coord. T708 $38,857 $61,047 205 Vacant $33,117 $52,030 206 Adult Day Care Coordinator T120 $33,908 $53,271 208 Human Service Coordinator T173 $35,682 $56,058 210 Benefits Manager T144 $37,838 $59,446 Human Resource Generalist T146 211A Building Maintenance Superintendent T114 $39,080 $61,397 213 Transportation Coordinator T147 $41,981 $65,955 Supervisor Environmental Services T171 216A Assistant Library Director T148 $47,500 $74,626 216B Superintendent of Water/Sewer T178 Superintendent of Highways&Drains T145 216 Assistant Director of Recreation T167 217 Revenue Officer T172&T703 $49,713 $78,103 Town Assessor T104 Town Accountant T125 217A Supt.Of Public Grounds&Cemeteries T157 Assistant Town Engineer T136 218 Assistant Fire Chief T143 $52,135 $81,908 Director of Public Health T165 219 Assistant Director Community Development T131 $55,287 $86,859 221A Manager of Operations T133 $61,006 $95,845 Town Engineer T141 221 Building Commissioner T704 Senior Management Association Wage & Step Classification Effective July 1,2006 through June 30,2007 Band# Position Title Minimum Maximum 301 Organizational Development Director $ 69,078 $87,406 Social Services Director Recreation Director Town Clerk MIS Coordinator 302 Director of Community Development $ 72,673 $91,955 Library Director Planning Director 303 Assistant Town Manager $ 77,560 $98,138 Finance Director Fire Chief Public Works Director FY 2007 Appropriated Budget&Financing Plan B-20 June 5, 2006 Appendix B: Personal Services Step Classifications AFSCME 1703, Dispatchers Public Safety Dispatchers DISPATCHERS-Effective July 1,2007 DISPATCHERS-Effective June 30,2007 [SAYS Annual [SAYS Annual Step 1 $ 35,651 Step 1 $ 35,829 Step 2 $ 37,034 Step 2 $ 37,220 Step 3 $ 38,417 Step 3 $ 38,609 Step 4 $ 39,802 Step 4 $ 40,001 Step 5 $ 411185 Step 5 $ 41,391 Step 6 $ 42,008 Step 6 $ 42,218 EMT+500 per year EMT+500 per year NIGHTS (©ay+6%) NIGHTS (Day+6%) Step 1 $ 371790 Step 1 $ 37,979 Step 2 $ 39,257 Step 2 $ 39,453 Step 3 $ 40,722 Step 3 $ 40,926 Step 4 $ 421190 Step 4 $ 42,401 Step 5 $ 43,656 Step 5 $ 43,874 Step 6 $ 44,529 Step 6 $ 44,751 International Brotherhood of Police Officers Police 501 No. of Union Members: 7 6/30/2007 Position Lieutenant 1 $64,432 Lieutenant 2 $65,549 Ad. Lieutenant 1 $65,770 Ad. Lieutenant 2 $66,884 Lieutenant Det. $69,523 Captain 1 $79,162 Captain 2 $80,369 Lexington Patrol Association Lexington Police Officers Contract not settled at press time. FY 2007 Appropriated Budget&Financing Plan B-21 June 5, 2006 Appendix B: Personal Services Step Classifications IAFF 1473 - Wage & Salary Classification Table Effective July 1,2006 through June 30,2007 Base Pay Firefighter Start 6 Months 18 Months 30 Months 42 Months Annual $36,529 $41,793 $43,455 $45,224 $47,223 Hazmat $365 $418 $435 $452 $472 OT $25 $29 $30 $31 $33 Lieutenant Start 6 Months 18 Months Annual $49,973 $52,008 $54,306 Hazmat $500 $520 $543 Capt Start 6 Months 18 Months Annual $57,219 $59,549 $62,180 Hazmat $572 $595 $622 EMT-B-Emergency Medical Technician-Basic Firefighter Start 6 Months 18 Months 30 Months 42 Months Annual $36,529 $41,793 $43,455 $45,224 $47,223 Hazmat $365 $418 $435 $452 $472 EMT-B Stipend $3,778 $3,778 $3,778 $3,778 $3,778 OT $28 $32 $33 $34 $35 Lieutenant Start 6 Months 18 Months Annual $49,973 $52,008 $54,306 Hazmat $500 $520 $543 EMT-B Stipend $3,778 $3,778 $3,778 OT $37 $39 $40 Capt Start 6 Months 18 Months Annual $57,219 $59,549 $62,180 Hazmat $572 $595 $622 EMT-B Stipend $3,778 $3,778 $3,778 OT $42 $44 EMT-I-Emergency Medical Technician-Intermediate Firefighter Start 6 Months 18 Months 30 Months 42 Months Annual $36,529 $41,793 $43,455 $45,224 $47,223 Hazmat $365 $418 $435 $452 $472 EMT-I $5,903 $5,903 $5,903 $5,903 $5,903 OT $29 $33 $34 $35 $37 Lieutenant Start 6 Months 18 Months Annual $49,973 $52,008 $54,306 Hazmat $500 $520 $543 EMT-I $5,903 $5,903 $5,903 OT $39 $40 $42 Capt Start 6 Months 18 Months Annual $57,219 $59,549 $62,180 Hazmat $572 $595 $622 EMT-I $5,903 $5,903 $5,903 OT $44 $45 $47 EMT-P-Emergency Medical Technician-Paramedic Firefighter Start 6 Months 18 Months 30 Months 42 Months Annual $36,529 $41,793 $43,455 $45,224 $47,223 Hazmat $365 $418 $435 $452 $472 EMT-P $7,083 $7,083 $7,083 $7,083 $7,083 OT $30 $34 $35 $36 $38 Lieutenant Start 6 Months 18 Months Annual $49,973 $52,008 $54,306 Hazmat $500 $520 $543 EMT-P $7,083 $7,083 $7,083 OT $40 $41 $43 Capt Start 6 Months 18 Months Annual $57,219 $59,549 $62,180 Hazmat $572 $595 $622 EMT-P $7,083 $7,083 $7,083 OT $45 $46 $48 FY 2007 Appropriated Budget&Financing Plan B-22 June 5, 2006 Appendix B: Personal Services Step Classifications American Federation of State, County and Municipal Employees Local#1703 No. of Union Members: 54 6/30/2007 C.D.L.Class B License with General Knowledge&Air Brakes Band Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 W2-B $32,754 $33,756 $34,581 $35,757 $37,355 $37,837 W-4B $34,120 $35,055 $36,110 $37,281 $39,156 $39,646 W-5B $35,117 $36,045 $37,035 $38,255 $40,103 $40,592 W-6B $36,110 $37,035 $38,255 $39,532 $41,506 $41,993 W-9B $39,247 $40,448 $41,879 $43,307 $45,139 $45,624 C.D.L.Class B License with General Knowledge,Air Brakes,Tanker or Hazmat Endorsements Band Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 W-2BH $32,836 $33,847 $34,665 $35,845 $37,447 $37,937 W-4BH $34,199 $35,140 $36,198 $37,371 $39,254 $39,739 W-5BH $35,203 $36,135 $37,121 $38,345 $40,205 $40,692 W-6BH $36,198 $37,121 $38,345 $39,630 $41,607 $42,090 W-9BH $39,345 $40,545 $41,985 $43,411 $45,241 $45,730 10BH $42,763 $44,281 $45,963 $47,555 $49,199 $49,686 C.D.L.Class A License Band Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 W-2A $32,915 $33,925 $34,753 $35,929 $37,536 $38,023 W-4A $34,285 $35,224 $36,281 $37,462 $39,349 $39,838 W-5A $35,289 $36,218 $37,216 $38,443 $40,300 $40,789 W-6A $36,281 $37,216 $38,443 $39,727 $41,710 $42,199 W-9A $39,437 $40,645 $42,081 $43,518 $45,357 $45,849 10A American Federation of State, County and Municipal Employees Local#1703,Building Maintenance No. of Union Members: 54 6/30/2007 FY07 new Custodian step schedule with 2.5%COLA Minimum Maximum Custodian $ 29,470 $38,059 Bld. Maint.Technician $ 37,553 $48,497 Bld. Maint.Wkg. Foreman $ 40,003 $51,661 Base at 6/30/07 incl. .5°10 Minimum Maximum Custodian $ 29,618 $ 38,249 Bld. Maint.Technician $ 37,741 $ 48,739 Bld. Maint.Wkg. Foreman $ 40,203 $ 51,919 FY 2007 Appropriated Budget&Financing Plan B-23 June 5, 2006 Appendix B: Personal Services Step Classifications Cary Memorial Library Staff Association Local#4928 No. of Association Members:44 6/30/2007 Position Title Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Librarian IV $47,443 $51,755 $56,066 $60,399 $64,710 Department Head Librarian I,II,III $40,258 $43,583 $46,929 $50,253 Librarian Paraprofessional III $34,595 $37,706 $40,837 $43,969 $47,079 Branch Librarian Circulation Supervisor Paraprofessional II $32,837 $35,797 $38,799 $41,781 $44,762 Library Associate Paraprofessional $26,595 $28,997 $31,421 $33,823 $36,247 Library Technician Adult Pages $7.48 $8.35 $10.07 $10.92 $11.79 $12.65 FY 2007 Appropriated Budget&Financing Plan B-24 June 5, 2006 Appendix B: Personal Services Step Classifications Lexington Education Association Unit A-Teachers No. of Association Members: 8/31/2007 Degree Earned/Experience Minimum* Maximum Bachelor $39,230 $64,168 Master $41,675 $72,491 Master+ 15 years $42,930 $74,297 Master+30 years $44,163 $77,195 Master+45 years $45,417 $80,536 Doctorate $46,703 $83,878 Doctorate+30 years $48,010 $85,195 *Salaries include 2%COLA increase on September 1,2006 and an additional .75%increase as of Lexington Education Association Unit C-Teacher's Aides No. of Association Members: 8/31/2007 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Wage* $15.55 $16.91 $17.89 $18.16 $18.41 $18.68 *Wages include 2%COLA increase on September 1,2006 and an additional .75%increase as of the 93rd day. Lexington Education Association Technology Unit Agreement,eff.July 1,2005 through June 30,2007.Salaries shown below are hourly rates for FY 2007. Position Minimum Maximum Work Year Network Adminstrator $ 45,000 $ 65,000 12 months System Administrator $ 40,000 $ 55,000 12 months Harwarde&Infrastructure Specialist $ 35,000 $ 50,000 12 months Field Technician $ 30,000 $ 36,500 194 days Student Data Coordinator $ 35,000 $ 46,000 12 months SEIU LOCAL 999 - School Custodians N/a Association of Lexington Administrators (affiliated with the Massachusetts Association of Professional Administrators) N/a Lexington Education Services Association (LEXED) N/a Lexington Educational Secretaries Association Memorandum of Agreement,eff.July 1,2004 through June 30,2007. Salaries shown below are hourly rates for FY 2007. 12 Month Secretaries Step 1 Step 2 Step 3 Class 1 $ 19.05 $ 19.99 $ 21.17 Class 2 $ 18.93 $ 19.88 $ 20.90 Class 3 $ 17.70 $ 18.55 $ 19.51 10 Month Secretaries Step 1 Step 2 Step 3 Class 1 $ 17.80 $ 18.65 $ 19.75 Class 2 $ 17.69 $ 18.54 $ 19.50 FY 2007 Appropriated Budget&Financing Plan B-25 June 5, 2006 Appendix B: Personal Services Step Classifications Class 3 $ 15.87 $ 17.08 $ 17.98 SEIU LOCAL 888 - Lexington Crossing Guards Contract not settled at press time. FY 2007 Appropriated Budget&Financing Plan B-26 June 5, 2006 Appendix C : Financial Information Basis of Accounting and Basis of Budgeting Summary of Town Fund Balances - FY2005 Actuals Statement of Revenues, Expenditures & Fund Balances - Special Revenue Appendix C: Financial Information This section includes miscellaneous financial information about the Town of Lexington. It includes: Appendix C: Financial Information C-1 Basis of Accounting and Basis of Budgeting C-3 Summary of Town Fund Balances —FY 2005 Actuals C-4 Statement of Revenues,Expenditures &Fund Balances C-5 FY 2007 Appropriated Budget&Financing Plan C-1 June 5, 2006 Basis of Accounting and Basis of Budgeting The following descriptions detail how the Town of Lexington performs its accounting and budgeting. General Fund Enterprise Fund • Basis of Accounting: General fund accounting • Basis of Accounting: All proprietary(other than is done on a modified accrual basis meaning recreation enterprise),nonexpendable and that revenues are recognized when they become pension trust funds are accounted for on a flow measurable or available(cash basis),while of economic resources measurement focus. The expenditures are accounted for in the accounting accrual basis of accounting is used by period incurred(accrual basis). proprietary (other than recreation enterprise), nonexpendable and pension trust funds. Their • Basis of Budgeting: The budgetary data for the revenues are recognized when they are incurred. general fund and proprietary funds is based upon accounting principles that differ from • Basis of Budgeting: Budgeting for all enterprise generally accepted accounting principles funds is done on a GAAP(Generally Accepted (GAAP). Therefore, in addition to the GAAP Accounting Principles) or full accrual basis. basis financial statements,the results of This means that expenditures and revenues are operations of the general fund are presented in accounted for in the accounting period incurred. accordance with budgetary accounting principles to provide a meaningful comparison with budgetary data. FY 2007 Appropriated Budget&Financing Plan G3 Summary of Town Fund Balances Combined Summary of Revenues & Expenditures - FY 2005 Actuals This spreadhseet shows beginning and ending fund balances for FY 2005.Beginning balances(as of July 1,2004)are shown on the first line,followed by at revenues received by category(Tax levy,integovernmental revenue/state aid,fees,etc.)on the left-hand side of the page.Expenditures are shown by service category(education,public safety,public works,etc.).FY 2005 actuals are provided because it is the most recent fiscal year for which data is available. General Fund Sawa Water Recreation Special Revenue Capital Trusts Total Al Funds Beginning Balances $ 4,E32,194 $ 28,193,989 $ 22,1547,689 $ 2,318,016 $ 4,231,887 $ 10,065,614 $ 832,344 $ 72,921,733 REVEN ES Proodyrty Taxes,net $ W,460,%0 $ 90,46Q9W Intergovernmental $ 5,W6,818 $ 5,755,535 $ 26,282,315 $ 1Q645 $ 38,955,313 MV&Other Prove Tax $ F 63,548 $ 4,5E3,548 Departmenbl Fees&Orarces $ 2,080,203 $ 6,472,885 $ 4,662,2D1 $ 1,578,773 $ 5,251,6E6 $ - $ 12,248 $ 20,054,0E6 Investment Income $ 537,480 $ 207,146 $ 744,626 S}xclal Assessments $ 29,408 $ 29,408 InTieu Payments $ 933,372 $ 993,372 Penalties&Interest $ 249,544 $ 6,133 $ 4,939 $ 9,584 $ 2PF260 Licenses&Permits $ 1,65,913 $ 1,565,913 Pines&Forfeits $ 315,2% $ 315,296 Ford Proceeds $ 4W,000 $ 335,000 $ 15,272,685 $ 16,057,685 Employee Cont butlore/Other $ 16,R53,3W $ 16,2E3,#0 TOTAL REVENLES'. $ 10],]02,542 $ 6,479,018 $ 5,117,W0 $ 1,588,357 $ 11,342,201 $ 41,555,000 $ 16,493,399 $ 190,277,807 Transfers from other funds $ 2,442,0E5 $ 500,000 $ 807,322 $ 3,]49,38] TOTAL AVAILABLE RESO-RZES $ 114,]]6,801 $ DF6]3,00] $ 2],]64,99 $ 3,905,373 $ 15,074,088 $ 51,621,614 $ 18,133,055 $ R56,948,927 E%P[PVDIT RES General Government $ 3,557,054 $ 408,035 $ 20,480 $ 3,319 $ 3,A38,893 Public Safety $ 8,917,632 $ 1,203,5D3 $ 335,649 $ 545 $ 10,454,329 Education $ 67,157,375 $ 7,442,157 $ 8,0PF243 $ 82,E69,]]5 Public Works $ 6,133,682 $ 5,250,554 $ 5,105,755 $ 2,788,459 $ 910,043 $ 20,025 $ 21,208,517 Health and Human Services $ 539,077 $ - $ - $ 14,439,251 $ 14,978,328 allure and Recreation $ 2,430,489 $ 1,294,32 $ R55,200 $ 523,503 $ 5,424 $ 4,518,9 yl State and County Assessments $ 679,137 $ 5] ,13 Debt Service $ rt] 5,151 $ 47,713 $ 47,088 $ 195,000 $ 38,135,000 $ 49,220,951 Pension/Insurance $ 7,897,975 $ - $ 7,897,975 T0TAL E%PEUIN2ES'. $ 108,108,576 $ 5,W$2E6 $ 5,152,842 $ 1,294,32 $ 12,332,355 $ 47,995,924 $ 14,4E8,64 $ 195,621,899 Transfers to other funds $ 1,337,322 $ 749,069 $ 837,128 $ 197,000 $ 293,E64 $ 10DOM $ 3,484,183 E UPFG F-FD BALAIcCES $ 5,�0,903 $ 27,625,671 $ 21,]]5,O08 $ 2,415,001 $ 3,478,069 $ 3,624,691 $ 3,554,501 $ 67,843,846 FY 2007 Appropriated Budget&Financing Plan C-4 June 5,2006 Statement of Revenues, Expenditures& Fund Balances-Special Revenue-June 30, 2005 SPECIAL REVENUE FUNDS Special Revenues have a revenue source that is restricted to a specific purpose for expenditure by law.Various state and federal grants such as State Aid to Libraries and Chapter 90 Highway funds fall under this category. Many gratis from the state and federal government,which are fiste, in this section do not require Town Meeting appropriation. In addition,numerous educational and activity funds such as school lunch programs, and gift accounts are accounted for under special revenues.One of the largest of the special revenue funds is the Parking Meter Fund.Revenue from town parking meters and parking lot stickers is deposited into the Parking Fund. This fund helps pay for LEXPRESS transportation services, police personal services,parking lot maintenance costs,and Department of Public Works expenses directly related to the maintenance of puking lots. Balance Transfers/ Balance July 1, 2004 Adjustments Revenues Expenditures Encumbrances June 30,2005 School Lunch 111,307 1,407,818 1,526,223 (7,098) School Lunch Total 111,307 0 1,407,818 1,526,223 0 (7,098) Highway Art 18G of 04 Sidewalk Improv 100,000 2,459 80,053 17,488 Art 1/02 STM Street Improv Exempt 4,423,540 1,496,593 1,507,995 1,617,673 2,794,465 Art 8C of 02 Traffic Improv 27,607 4,478 5,751 26,334 Art 8D of 02 Street Improv 82,022 22,784 102,382 2,424 MA 13246155 0 164,351 164,351 1 Art 8D of 03 Street Improv 342,661 90,602 173,359 259,904 Art 18D of 04 Street Improv 540,000 955 2,125 536,920 Art 24 of 04 Street Improv Lanconia 335,000 335,000 MA 38053 0 6,838 6,838 0 MA 38454 3,236 0 3,236 0 MA 235150 0 1,747 1,747 (0) MA 4246158 478,184 229 31,835 446,120 Highway Total 4,879,067 3,240,577 0 1,969,302 1,731,686 4,418,656 Other Special Revenue Hanscom/Massport Litigation 15,216 25,784 40,999 CMARC Gifts 2,815 2,815 H.A.T.S. 0 12,993 12,703 291 Sale of RE-Receipts Reserved 12,855 12,855 Venzon 38,459 31,449 57,620 2,380 9,908 Lexington Center Benches 34,936 2,990 4,445 33,481 Massport Intern Grant 0 4,170 4,170 0 Bikeway 238 25 90 172 Arch Comm/MWRA-Water Tower Gift 18,625 2,096 144,442 45,604 23,084 96,475 Nextel Communications 86,765 8,418 29,029 17,942 3,704 102,565 Cable TV Account 13,040 33,977 22,037 11,707 26,095 31,252 Peg TV Revolving Acd 238,070 188,169 37,625 388,615 Flexible Spending 80,745 5,442 973 85,214 Sch Project Earnings 0 0 Spent Communications 96,694 37,300 59,394 Documenting Lex Heritage 6/04 1,000 1,000 0 N.O.I. Fees 17,354 11,878 16,486 12,745 Hardy Pond Brook 17,740 17,740 Lexington Center Committee Gifts 2,013 2,013 Liberty Ride Gifts 1,357 24,250 24,720 887 Liberty Ride-Revolving 0 78,266 78,266 0 Tourism Gift Account/DNC 0 57,500 57,384 116 Off Duty Detail-Police (152,261) 1,063,862 1,069,750 (158,148) Police Dept Gift Fund (1) 3,830 3,681 148 Firearms Record Keeping Fund 195 7,550 7,550 195 Cops in School 7/05 (23,474) 83,915 60,441 0 Local Preparedness Grant 6/05 0 12,820 12,820 0 Violence Against Women 9/05 0 10,748 12,668 6,832 (8,752) Community Policing 04 0 5,310 5,310 0 Violence Against Women 9/04 (10,000) 4,997 10,000 4,997 0 Click it or Ticket 03 2,871 2,871 0 Cops Homeland Sec OT Frog 2/05 (12,475) 14,707 2,232 0 Off Duty Detail-Fire 9,744 6,353 12,163 3,934 TV 2007 Appropriated Budget&Financing Plan C-5 June 5,2006 Statement of Revenues, Expenditures& Fund Balances-Special Revenue-June 30, 2005 SPECIAL REVENUE FUNDS Special Revenues have a revenue source that is restricted to a specific purpose for expenditure by law.Various state and federal grants such as State Aid to Libraries and Chapter 90 Highway funds fall under this category. Many gratis from the state and federal government,which are fiste, in this section do not require Town Meeting appropriation. In addition,numerous educational and activity funds such as school lunch programs, and gift accounts are accounted for under special revenues.One of the largest of the special revenue funds is the Parking Meter Fund.Revenue from town parking meters and parking lot stickers is deposited into the Parking Fund. This fund helps pay for LEXPRESS transportation services, police personal services,parking lot maintenance costs,and Department of Public Works expenses directly related to the maintenance of puking lots. Balance Transfers/ Balance July 1, 2004 Adjustments Revenues Expenditures Encumbrances June 30,2005 Wellness& Fitness Grant 4/05 0 47,467 576 35,585 11,306 MEMA Grant 6/05 6,545 3,281 3,264 Fire Dept. Gifts 4,612 550 486 4,676 Fire PS Equipment FY 05 0 41,000 711 38,239 2,050 Safe 12/05 0 4,739 3,966 773 Firefighter Exam 0 1,064 1,064 Cingular Gift Account 0 30,900 30,900 DPW Revolving 23,356 9,000 186,512 161,034 3,895 53,939 Lexpress Fare/Passes 5,767 56,747 58,075 4,439 MBTA Grant 0 80,000 80,000 0 Lexpress-Gift 26,650 30,322 26,612 30,360 Lexington Transit Guide 224 224 Urban Forest Plan& Edu Grant 2,185 52 1,351 886 Traffic Mitigation-Gift 0 33,333 12,464 829 20,040 Sale of Cemetery Lots 116,636 61,740 178,376 DPW Recycling/Composting Bins 813 2,081 550 2,344 Off Duty Custodian 2,003 3,335 2,521 2,817 Recycling Assistance Grants 12,386 115 1,925 10,577 Parking Receipts 415,902 377,216 275,000 518,117 Minuteman Hazardous Products 44,838 4,450 107,362 102,006 30,384 24,260 Off Duty Detail-DPW 17,354 34,910 46,454 5,810 Selectmens Tree Gift Account 4,501 400 2,385 2,516 Emergency Preparedness 6/04 5,347 393 5,739 0 Receipt Res-MWPAT Loan Repaymts 6,035 2,321 3,714 Skin Cancer Mini-Grant 05 0 1,658 1,658 0 Emergency Preparedness 06/05 0 3,845 3,845 0 Recreational Trails 6/06 0 2,165 (2,165) COA-Social Day Care-Revolving 16,210 169,809 165,941 20,078 COA Transportation Grant 0 7,000 7,000 0 C.O.A.Gift Fund 7,976 4,314 1,737 10,554 DEA Formula Grant 0 39,357 17,271 22,086 0 Library Development Officer 577 342,764 340,213 3,129 State Aid to Libraries 0 32,312 32,312 0 Recreation Gift Account 37,313 272 288 37,296 Insurance Reimbursment< 20K 17,366 29,913 27,156 20,123 Other Special Revenue Total 1,267,118 68,641 3,583,295 2,989,559 193,113 1,736,383 School Special Revenue Off Duty Custodian (5,447) 18,962 62,459 (48,944) Driver Ed-Revolving 22,252 1,477 61,270 74,241 2,144 8,613 Lost Books-Revolving 106 1,130 25,390 25,663 830 132 Drama Foundation-Revolving 24,845 1,408 23,437 Athletics-Revolving 0 39,782 39,045 736 1 Adult Education-Revolving 310,287 9,555 337,419 335,099 2,335 319,827 Early Childhood-Revoloving 4,003 1,854 39,371 42,767 1,550 912 Competitve Speech-Revolving 0 791 20,760 21,551 0 Debate-Revolving 0 2,870 30,135 32,505 500 1 METCO Fee Support-Revolving 22,895 5,250 17,645 J Benton Prof Dev Revolving 0 3,000 3,000 Gary Dickinson Teach Excel AWD 0 1,000 1,000 Biology from the Groud Up 8/04 1,275 1,125 2,400 0 Bowman Library 1,100 1,000 200 1,900 TV 2007 Appropriated Budget&Financing Plan C-6 June 5,2006 Statement of Revenues, Expenditures& Fund Balances-Special Revenue-June 30, 2005 SPECIAL REVENUE FUNDS Special Revenues have a revenue source that is restricted to a specific purpose for expenditure by law.Various state and federal grants such as State Aid to Libraries and Chapter 90 Highway funds fall under this category. Many gratis from the state and federal government,which are fiste, in this section do not require Town Meeting appropriation. In addition,numerous educational and activity funds such as school lunch programs, and gift accounts are accounted for under special revenues.One of the largest of the special revenue funds is the Parking Meter Fund.Revenue from town parking meters and parking lot stickers is deposited into the Parking Fund. This fund helps pay for LEXPRESS transportation services, police personal services,parking lot maintenance costs,and Department of Public Works expenses directly related to the maintenance of puking lots. Balance Transfers/ Balance July 1, 2004 Adjustments Revenues Expenditures Encumbrances June 30,2005 Elementary Gift 0 500 500 School Gift 77,867 11,378 72,456 460 16,328 Bridge School Gift 3,540 1,210 1,020 3,730 Diamond School gift 2,101 2,229 4,500 4,499 3,946 384 Fiske Sch.Gift Account 6,044 50 500 581 6,013 C.A.S.IT Italian Lang Gift 0 20,000 20,000 0 Athletic Gift Account 0 3,400 10,790 12,335 1,855 Hastings Gift Account 7,747 500 2,500 6,208 7 4,531 Vivian Bums Fiske Memorial Fund 4,696 4,696 Estabrook Gift 7,019 1,004 3,107 4,424 529 6,178 CHNA Mini Grant 6/04 2,498 11 2,509 0 Clarke School Gift Account 115 220 5,100 1,731 3,500 204 Academic Support 6/04 1,600 798 2,398 0 METCO 8/04 24,848 7,348 32,196 0 Circuit Breaker-Sch Special Ed (113,719) 1,720,217 1,606,498 0 SPED Elec Portfolios MCAS 8/04 900 900 Essential School Health 6/05 0 116,282 116,282 0 METCO FY 05 0 1,253,350 1,245,687 2,668 4,995 Academic Support 6/05 0 3,879 3,083 796 Title 1 8/04 61,320 9,259 70,579 0 Title IIA 8/04 9,128 525 9,653 0 Title IID8/04 8,930 4,883 13,813 0 Title III 8/04 2,343 2,343 0 Title IV 8/04 432 507 939 (0) Title V 8/04 4,050 2,480 6,530 0 SPED: Idea 8/04 39,520 5,545 45,065 0 SPED: Early Childhood 8/04 23 72 95 (0) SPED: Prof Development 8/04 22,923 11,696 34,619 0 Drug Free Community 8/04 (11,166) 7,299 16,133 (20,000) Drug Free Community 9/05 0 95,000 68,592 26,408 SPED: Prof Development 8/05 0 32,851 23,965 199 8,687 SPED 8/05 0 1,250,458 1,166,483 6,240 77,735 Title V 8/05 0 11,395 11,388 7 Title IV 8/05 0 22,212 20,468 1,744 Title III 8/05 0 43,710 43,710 0 Title IID8/05 0 11,886 6,387 411 5,088 Title II A Educator Qual 8/05 0 109,313 107,694 1,619 Title 1 8/05 0 278,397 254,045 11,975 12,377 Early Childhook Spec Ed 8/05 0 41,691 45,263 (3,572) SPED Early Childhood 8/03 0 0 School Special Revenue Total 544,075 77,128 5,627,815 5,722,260 38,031 488,727 Lexington Education Foundation 0 193,674 193,674 0 0 L.E.F. Total 0 0 193,674 193,674 0 0 Special Revenue Fund Total 6,801,567 3,386,346 10,812,602 12,401,018 1,962,829 6,636,668 TV 2007 Appropriated Budget&Financing Plan C-7 June 5,2006 Appendix D : Reference Lexington Community Profile Glossary Lexington Community Profile Lexington Then and Now In the spring of 1713,Lexington was incorporated as a Town and its residents established Lexington is a suburban Lexington's first Town Meeting. Lexington community located 11 abolished the open Town Meeting in 1929 and miles northwest of established a representative Town Meeting to Boston. First settled in appropriate funds for Town services and to 1642, the Town has establish Town policies. In 1973, the Town was grown to encompass redistricted from six to nine precincts, and today, 16.64 square miles with a twenty-one citizen representatives from each population of precinct are elected for three-year rotating terms. approximately 30,000. In addition, the Moderator and several at large Settlement originally members participate in Town Meeting by virtue of occurred on the best their positions in Town government. farmland; housing development occurred Town Meeting convenes for a series of meetings in with the growth of the Statue of captain John the spring, and at other times when necessary, to Parker,leader of the Boston urban area and Lexington Militia approve annual appropriations and by-law changes the decline of for the coming year. Town Meeting approves agriculture. The Town was named after Lord funding for the operating and capital budgets for Lexington, an English nobleman. The first battle the upcoming fiscal year,which runs from July 1st of the American Revolution was fought in to June 30`h Lexington on April 19, 1775 and the Town is now referred to as the"birthplace of American liberty". Lexington has operated under a Town Meeting— The historic setting of the Battle Green and the Board of Selectmen—Town Manager form of number of colonial era buildings and exhibits government since 1969. Each member of the annually draw thousands of visitors. The Battle of unpaid, five-member Board of Selectmen is Lexington is re-enacted early in the morning of elected for a three-year term to establish policy Patriot's Day. directives for Town government. The Selectmen appoint a Town Manager, the chief executive Since the construction of a railroad connection to officer of the Town,who is responsible for the Boston in the 1850's, Lexington has evolved from implementation of the Board's directives and daily an agricultural community to a bedroom suburb of administration of municipal services. Boston. Construction of state highways and expressways has reinforced Lexington's role as a Town government relies on over 500 citizen desirable residential suburb. In the post-World volunteers who serve on approximately fifty War II era, suburban office park development, permanent and ad hoc committees, commissions, particularly of"high-technology" firms, has and boards. These citizens provide advice and provided a diversified commercial and help administer programs relating to waste employment base within the town. management, Lexington Center revitalization,bio- safety,personnel,transportation,human services, The Town of Lexington is a community that prides recreation, land use,tourism, and other important itself on the beauty of town land,the safety of its community issues. residents and the excellence of its public school system. The town has numerous parks, Lexington Community Profile conservation lands,museums and libraries that provide exceptional opportunities for recreational The following pages give demographic and cultural activities. information and other pertinent facts about the Town of Lexington. The information is drawn Town Government from a number of different sources, which are listed at the bottom of the last page in the section. FY 2007 Appropriated Budget&Financing Plan D-1 Lexington Community Profile Lexington Community Data Profile Basic Demographics about Lexington Lexington Population Trends (Annual Report&2000 U.S.Census) (2000 U.B.Census) Total Area 16.64 square miles Land Area 16.40 square miles 30500 30355 Population 30,355 Population Density 1,851 per square mile 30000 Median Family Income $111,899 State Rank 12 29479 29 500 Per Capita Income $46,119 State Rank 15 - 28974 8 29 000 28 500 28 000 1980 1990 2000 Race and Ethnicity(2000 U.S.Census) Lexington Age Distribution(2000 U.S.Census) 0-4 Asian or 65+ 6% American Pacific Other 19% Indian, Isla 1 n 7%der 0.34% 5-19 22% 0 Eskimo or 22% Aleut 0.08% Black 55-64 1.15% 11% 20-34 White 35-54 9% 87.37% 33% Income'.Distribution by Household Educational Attainment of Lexington Residents (2000 Federal Census) (20Ii0 U.S.Census) Numbers in Household em-1 Sir Bade 2,60 Grade School y 1% HS Graduate 2,2so 13% 2,00 Graduate Some College Degree/PhD 10% In 43% Associates +s ai 1,210 "pun Bachelors .szsx szsx-ssox$60K $76K $76K $100 x- $110,x- $200 x. Pi $200 FY 2007 Appropriated Budget&Financing Plan D-2 Lexington Community Profile Lexington Community Data Profile Employment by Industry of Lexington Residents(2001 DET, ES-202 Series) 14000 12,833 0 12,000 CL W 10000 W ^� 8 000 W ^N, 6 000 NW 1� {F 4000 A0 2,303 2,645 W 2000, 1,857 8M E153 394 352 0 0 Z Agriculture Mining Construction Manufacturing Trans Xomm. Molesale&RNail FIRE Government service Trade Lexington Business Climate(2001 DET, ES 202 Series); 1990 1995 2001 Total Employment 19,411 17,838 21,437 Total Annual Payroll $688,870,000 $775,064,183 $1,390,681,678 Average Annual Wage $35,489 $43,450 $64,873 Number of Establishments 1,032 1,182 1,253 1990 1995 2001 Labor Force 15,735 15,462 16,258 Employed 15,253 15,041 15,866 Unemployed 482 421 392 Unemployment Rate 3.1% 2.7% 2.4% New Construction Residential Building Permits(Community Development Records) Year Single Family Multi-Family 1995 35 1 1996 56 2 1997 40 3 1998 38 2 1999 64 0 2000 73 3 2001 81 2 2002 72 0 2003 66 0 2004 76 1 2005 80 2 Sources: 1990 Federal Census 2000 Federal Census Annual Report of Lexhyton Commotwealth ofMassachuselts,DET,(ES-202 Series) Community Development Records FY 2007 Appropriated Budget&Financing Plan D-3 Lexington Community Profile Lexington Community Data Profile Workers,16&over,Working at Home(Lexington&surrounding towns) Woburn Winchester Waltham Lexington Concord Cambridge Burlington Belmont Bedford Arlington 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 7.00% 8.00% 9.00% 10.00 Source:2000 US Census,SF3 Commute Times,1990-2000, Lexington,MA, 3000 2500 2000 1500 ❑ 2000 1990 1000 500 0 d e5 c c�� cs c; c; cs cs c c F o "F go Commute Trip Selected Changes,1990-2000: The total number of commuting workers(residing in Lexington)has decreased from 15,082 to 14,482. The average length of commute trip has increased from 24.87 to 28.75 minutes The time leaving for work has very slightly dispersed Both the total number and modal share of carpoolers have decreased—from 1105 to 877 and 7.33%to 6.06%,respectively. Both the total number and modal share of subway riders have increased—from 387 to 615 and 2.57%to 4.25%,respectively. FY 2007 Appropriated Budget&Financing Plan DA Lexington Community Profile Glossary ABATEMENT -Abatement is a reduction of a tax liability. The Board of Assessors grants abatements for real estate and personal property taxes in cases where an individual's assessed valuation is determined to be in excess of fair market value. ACCRUAL BASIS FOR ACCOUNTING—A method of accounting that recognizes revenue when earned, rather than when collected, and recognizes expenses when incurred, rather than when paid. APPROPRIATION -An authorization granted by the Town Meeting to make expenditures and to incur obligations for specific purposes. Appropriations for any expenditure specify dollar amounts, funding sources, and a period of time within which the funds must be spent. Any funds not expended within the specified time (usually one fiscal year)revert to the Unreserved Fund Balance. APPROPRIATED BUDGET—As used in fund summaries and department summaries within the budget document, represents the current year budget as originally adopted by Town Meeting. It does not include prior year encumbrances or re-appropriation. ARTICLE -An article or item on the Town Warrant. There are four standard financial articles that appear in the Warrant every year. The operating budget appears in the Warrant as Article 4. Article 5 is for "Supplementary Appropriations for the Current Fiscal Year"(the current fiscal year is the one that was appropriated at the previous year's Town Meeting). Prior Years' Unpaid Bills are considered as Article 6, and Article 7 is used for supplementary appropriations for previously authorized capital improvement projects. "New"capital project requests and other special items generally appear as individual articles without a predetermined order. ARTICLE TRANSFERS & TRUSTS -Projects from previous year Town Meeting article appropriations occasionally have unexpended balances not required once the project is complete. The unexpended balance becomes available for future Town Meeting appropriation. Trust fund monies will occasionally be released by the Trustees of Public Trusts to support approved recreation, human services, cemeteries or library programs in accordance with the trust. ASSESSED VALUATION- The valuation of real estate or other property determined by the Town Assessor for tax levying purposes. The Commonwealth certifies the values and methodology in determining those values every three years. ASSETS—Property, plant and equipment owned by the Town. AUDIT—A comprehensive examination as to the manner in which the government's resources were actually utilized concluding in a written report of its findings. An accounting audit is intended to ascertain whether financial statements fairly present the financial position and results of operations of the Town. The Town is required to conduct an audit annually. AVAILABLE FUNDS("FREE CASH") -The amount certified annually by the Dept of Revenue that represents the unreserved fund balance less all outstanding tax receivables. This balance is created when actual revenues exceed those estimated and/or expenditures are less than appropriations for any given fiscal year. These funds may be appropriated by Town Meeting as a resource for the next fiscal year's operations or any other purpose authorized by state statute. BOND -A written promise to pay a specified sum of money, called the face value or principal amount, at a specified dates in the future, called the maturity date(s), together with periodic interest at a specified rate. The difference between notes, usually one year or two years in length and a bond is that the latter runs for a longer period of time. State statute and the Board of Selectmen establish the length of a bond repayment. FY 2007 Approriated Budget&Financing Plan D-5 Glossary BOND ANTICIPATION NOTE (BAN)—A temporary note issued for no more than one or two years. This is commonly used to defer the initial pay down of debt or to accommodate reimbursement for borrowed notes from a private source or other governmental entity. BUDGET -A plan of financial operation embodying an estimate of proposed expenditures for a given period with proposed means of financing. Lexington's budget is a financial plan that is established for a single fiscal year that begins on July 1 and ends on June 30. BUDGET MESSAGE (Town Manager's Transmittal Letter)—The opening section of the budget that provides the Board of Selectmen, Town Meeting Members, and the general public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, and the recommendations of the Town Manager. CAPITAL EXPENDITURE -A major, non-recurring expenditure involving land acquisition, construction or major rehabilitation of a facility, or purchase of equipment costing $25,000 or more with a useful life of five years or more. CAPITAL IMPROVEMENT PROGRAM(CIP) -A financial planning and management tool which: identifies public facility and equipment requirements;places these requirements in order of priority; and schedules them for funding and implementation. CEMETERY FUND - See Special Revenue Fund. CHAPTER 90 -Massachusetts General Laws Chapter 90, Section 34 authorizes the Commonwealth to allocate funds to municipalities through the Transportation Bond Issue for highway construction, preservation and improvement projects that create or extend the life of capital facilities. Routine maintenance operations such as pothole filling and snow and ice removal are not covered. The formula for determining the Chapter 90 level of funding is based on a municipality's miles of public ways, population and level of employment. Municipalities receive Chapter 90 funds on pre-approved projects on a reimbursement basis. CHERRY SHEET -The State allocates a portion of generated revenue to municipalities each year for education and general governmental expenditures. The amount of state aid each community will receive is itemized in a financial statement printed on cherry colored paper(thus the name). The amount of reimbursement is a function of the State budget. Towns usually receive notification in late summer, subsequent to the beginning of the fiscal year. COMPETITIVE BIDDING PROCESS—the process following State law requiring that for purchases of $25,000 or more a Town must advertise, solicit and publicly open sealed bids from prospective vendors. After a review period, the Town Manager then awards a contract to the successful bidder. CONTINUING BALANCE ACCOUNTS—Continuing Balance Account: At the end of a fiscal year, any unexpended balance in a continuing balance account carries forward to the next year as a type of reserve against future liabilities related to the account. Massachusetts General Laws provides for a number of continuing balance accounts including those for: workers compensation claims, property and liability uninsured losses, and unemployment compensation claims. A continuing balance account is also typically used to fund compensated absence liabilities, facility repair accounts and equipment replacement accounts.. DEBT EXCLUSION -The amount of taxes assessed in excess of the Proposition 2-1/2 levy limit for the payment of debt service costs attributable to a vote of the electorate. Two-thirds of the Selectmen and a majority of citizens voting must approve the exclusion. These funds are raised to retire the debt service for the project. They are not added to the tax levy limit for the following fiscal year. FY 2007 Approriated Budget&Financing Plan D-6 Glossary DEBT SERVICE -Payment of interest and principal on an obligation resulting from the issuance of bonds. DEPARTMENT—A division of the Town that has overall management responsibility for an operation or group of related operations within a functional area. DEPRECIATION— 1)Expiration in the service life of capital assets attributable to wear and tear, deterioration, and inadequacy of obsolescence. 2)That portion of the cost of a capital asset that is charged as an expense during a particular period. Depreciation is based on historic costs not replacement value. EFFICIENCY MEASURES—Indicate how well resources are being used. They include cost-per-unit and productivity indicators. ELEMENT -The smallest unit of budgetary accountability, which encompasses specific and distinguishable lines of work performed for the purpose of accomplishing a function for which the Town is responsible. ENCUMBRANCE—To encumber funds means to set aside or commit funds for a future expenditure. Encumbrances include obligations in the form of purchase orders, contracts or salary commitments, which are chargeable to an appropriation and for which a part of the appropriation is reserved. ENTERPRISE FUND -An account supported by user fees for a specific service that the Town operates as a separate "business" (e.g. Water, Sewer, Recreation). Enterprise funds do not depend on taxes for operating revenue as user fee revenue and expenses are balanced over the long run. Budgeting for all Enterprise Funds is done on a Generally Accepted Accounting Practices (GAAP)basis. EXPENDITURE—Decrease in net financial resources for the purpose of acquiring and providing goods and services. EXPENSES—Outflows or other using up of assets or incurring of liabilities during a period from delivering or producing goods, rendering services or carrying out other activities that constitute the entity's ongoing major or central operations. Expenses consist of the following objects of expenditure: Utilities, Supplies and Materials, Contractual Services, and Equipment. FINES & FORFEITURES-Revenue collected from court fines, penalty charges for overdue taxes along with non-criminal fines are included in this category. FREE CASH- see Available Funds and Unreserved Fund Balance. FUND BALANCE—The excess of assets over liabilities which is therefore also known as surplus funds. A negative fund balance is a deficit. FUNDING SOURCE—The specifically identified funds allocated to meet budget requirements/expenses. GENERAL FUND -Revenues derived from the tax levy, state aid, local receipts and available funds are considered General Fund revenues. The General Fund is distinguished from Enterprise Funds and Special Revenue Funds. GFOA—Government Finance Officers Association of the United States and Canada. The G.F.O.A.is a professional organization of governmental finance officers. The Town has been awarded the Distinguished Budget Presentation Award annually since the fiscal year commencing July 1, 2001. GRANT—A contribution by one government unit or outside agency to another governmental unit. The contribution is usually made for a specific purpose but is sometimes for general purposes. INVESTMENT INCOME -The Town earns interest on cash held in savings accounts and invested in short term securities. The investment goal is to ensure that all funds are invested. The term of these is FY 2007 Approriated Budget&Financing Plan D-7 Glossary investments is short-term and risk adverse. The Treasurer is very restricted as to the instruments in which investments can be made. The amount of investment income is a function of the amount of funds invested and the interest rate. LIABILITY—Debt or other legal obligation which must be paid, renewed or refunded at some future date, but does not include encumbrances. LOCAL RECEIPTS-A category of revenue sources including school department charges for services, investment income, fines and forfeitures, building permits and excise taxes. These revenues are not considered part of the Proposition 2 'h Tax Levy. MODIFIED ACCRUAL BASIS FOR ACCOUNTING—A method of accounting that recognizes revenue when it is actually received and recognizes expenditures when a commitment is made. MOTOR VEHICLE EXCISE -All Massachusetts vehicle owners who have their vehicle(s)registered in the State of Massachusetts pay an annual motor vehicle excise tax to the city or town in which they reside. The Registry of Motor Vehicles creates a listing of all vehicles registered in Lexington and the book value assigned to each vehicle. The Town uses this information to bill all owners an annual tax equal to 2 '/z percent or $25 for each $1,000 of the vehicle's value. MWRA—MassachusettsWater Resources Authority OBLIGATION -A commitment to pay a particular sum of money (e.g. as required by contract or a bond). OPERATING BUDGET—The portion of the budget that pertains to daily operations, which provide basic services for the fiscal year. The operating budget contains appropriations for such expenditures as personnel, supplies, utilities, materials, travel, and fuel and the proposed means of financing them. OPERATING EXPENDITURE -An ongoing or recurring cost of performing a function or providing a service. Operating expenditures include personal services, supplies and materials, utilities, contractual services, minor equipment, and debt service. OTHER EXCISE (Hotel/Motel and Jet Fuel) -Lexington hotels and motels charge a 9.7%room tax to guests in accordance with local option legislation. The Town of Lexington receives 4%of this tax in semi- annual installments (See page 12 of the Revenue Section). OTHER FEES AND CHARGES -Revenue is received from fees or charges by the Inspectional Services, Engineering and Planning Departments, and the Department of Public Works. Also included in this category are collections from ambulance fees, municipal liens, and building rentals. OUTCOME MEASURES—Indicate how well a service accomplishes the intended purpose. Outcome indicators can be defined as measures of the quality of the program outputs, such as responsiveness, timeliness, compliance, accuracy and customer satisfaction. OVERLAY -The amount raised in the tax levy for funding abatements granted by the Board of Assessors due to overvaluation. OVERRIDE -An action taken by the voters of the town to exceed the limit placed on tax revenue growth by the State tax limitation law known as Proposition 2 '/z. The tax levy limit can be exceeded only if a majority of residents voting approve an override. This sum is then added to the base levy for the next fiscal year and this becomes a permanent addition to the tax levy limit. PARKING METER FUNDS-Revenue from town parking meters and parking lot permits are deposited into the Parking Fund. This fund helps offset the costs of LEXPRESS transportation services, Police Department personal services, parking lot maintenance costs, and Department of Public Works expenses FY 2007 Approriated Budget&Financing Plan D-8 Glossary directly related to parking lot maintenance. PERFORMANCE MEASURES—Specific quantitative and qualitative measures of work performed as an objective of the department. Performance Measurement Systems are generally comprised of the following indicators: workload measures, efficiency measures and outcome measures. PERSONAL SERVICES—A line on the program, subprogram and element sheets which refers to the total of the following objects of expenditure: Wages, Overtime, and Other Compensation. PROGRAM-A group of related activities performed by one or more organizational units for the purpose of accomplishing a function for which the Town is responsible. PROGRAM BUDGET—A budget that focuses upon the goals and objectives of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditures. PROPOSITION 2 '/2 -A tax limitation measure passed by Massachusetts voters in 1980 which limits the growth of the total property tax levy to 2.5%per year. In other words, the total revenue allowed to be raised through real estate and personal property taxes cannot increase by more than 2.5%from one fiscal year to the next unless the citizens of the town approve a debt exclusion or an operating override. New construction values are in addition to this limit. Two provisions within Proposition 2 '/2 allow the citizens of a community by popular vote to authorize the Town to raise taxes above the tax levy limit: an operating override or a debt exclusion. RECREATION FEES-Users of Town recreational facilities and teams participating in Town sponsored sports pay fees for these services. Revenue collected from these fees covers the costs of maintaining facilities, providing coaches and referees, and recreation program management, as well as some recreation related capital improvements. These recreation programs are managed through a Recreation Enterprise Fund. RESERVE FUND -An amount set aside annually within the budget of a city or town to provide a funding source for "extraordinary and unforeseen" expenditures. In a town, the Finance (or Appropriation) Committee can authorize transfers from this fund. RETAINED EARNINGS—The equity account reflecting the accumulated earnings of the enterprise funds. RESOURCES- Total dollar amounts available for appropriation including estimated revenues, fund transfers, and beginning fund balances. REVENUE -Budgetary resources. The various revenues the Town receives are listed in the Revenue Summary in the Budget Overview section. SCHOOL BUILDING ASSISTANCE PROGRAM(SHAH)—A program started by the Commonwealth of Massachusetts for the purpose of assisting municipalities in the reconstruction and renewal of its public schools. SCHOOL REVENUE -Revenue received by Lexington Public Schools from athletic fees, rental of school facilities, and bus transportation fees is included in this category. SENIOR MANAGEMENT TEAM—A group of top managers including department heads from eleven departments and the Town Manager's Office. There are two other cross-department teams in the Town organization: a Management Strategies Group of selected middle managers, and an Employee Strategies Group of selected line employees. SEWER&WATER CHARGES -The Town operates Water and Sewer Enterprise Funds to manage these municipal operations. Users of sewer and water services provided by the Town pay charges FY 2007 Approriated Budget&Financing Plan D-9 Glossary depending upon usage. Revenue received from charges for sewer and water services is used to fully support the costs of utility operations, such as Massachusetts Water Resources Authority (MWRA) assessments, debt service obligations, personal service costs, and capital projects. Charges for services are based on an eight-tier block rate structure corresponding to usage. Charges rise as usage increases. The Town pays the MWRA assessments to supply quality water and dispose of Town sewage. Large increases in water and sewer rates have and will continue to occur as the MWRA raises assessments to cover their costs for sewage treatment and Boston Harbor clean-up efforts. SPECIAL REVENUE FUND -A group of accounts that are funded by revenues from other sources such as the Parking and Cemetery Funds. STABILIZATION FUND—Massachusetts General Law Ch.40, Sec. 5B, allows a municipality to appropriate in any year an amount not exceeding ten percent of the amount raised in the preceding fiscal year; the aggregate amount in the fund shall not exceed ten percent of the equalized valuation of the municipality. The treasurer shall be custodian of the fund and may invest the proceeds legally; any interest earned shall remain with the fund. Money from the Stabilization Fund may be appropriated for any lawful purpose by two-thirds vote of Town Meeting. SUBPROGRAM-A group of related activities categorized within a related program by division or department. TAX LEVY -The total amount to be raised through real estate and personal property taxes. Lexington property owners pay taxes to the Town based on the assessed value of their real and/or personal property. Each year the Board of Selectmen conducts a tax classification hearing to determine a tax rate. The Town Assessor makes adjustments to real estate values in order to properly reflect fair market value. In addition to real estate, businesses may also pay a personal property tax (set at the commercial rate)based on the value of their professional equipment, furniture and fixtures. The amount of taxes a property owner pays is determined by multiplying the applicable tax rate by the valuation. For example, if the tax rate is $10 and a property's assessed value is $100,000, the property owner will pay $10 times $100,000/1,000, or$1,000. Tax levy revenues are the largest source of funding for the Town. These revenues support most school, police, fire, public works, library, and general governmental services to the community. TAX LEVY LIMIT -The maximum amount that can be raised within Proposition 2 '/z. TAX RATE -The amount of tax levied for each $1,000 of assessed valuation. USER FEES-Fees paid for direct receipt of a public service by the user or beneficiary of the service. WORKLOAD MEASURES—Provide a count of activities of work produced without regard to how well a service is accomplished. FY 2007 Appropriated Budget&Financing Plan D-10 Glossary