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Home My WebLink About2003-Annual Report2003 Annual Report Town of Lexington Massachusetts TABLE OF CONTENTS Revenue Sources /Operating Expenses ... 2,3 Town Government, pp. 4 -23 Board of Selectmen .................4 Town Manager ....................6 Personnel Advisory Board ............9 Lexington 2020 Vision Implementation Committee .........10 Management Information Systems .....10 No Place for Hate .................11 Town Clerk /Board of Registrars ......12 Town Elections ...................13 2003 Elected Town Officials .........14 Moderator ......................15 Town Meeting Members ............15 Town Meeting Members Association ...18 Town Meeting ...................19 Public Safety, pp. 24 -29 Police Department ................24 Police Manual Committee ...........26 Traffic Safety Advisory Committee ....26 Fire Department ..................27 Board of Health ..................28 Public Facilities, pp. 30 -40 Department of Public Works .........30 Permanent Building Committee .......39 Electric Utility Ad Hoc Committee ....39 DPW Facility /Senior Center Re- evaluation Advisory Committee ...40 Education, pp. 41 -49 School Committee .................41 Superintendent of Schools ...........42 Lexington Community Education .....44 School Expenditures by Line Item .....45 LPS Summary of Outside Funding .....48 Minuteman Regional High School .....48 Land Use, pp. 50 -70 Planning Board ...................50 Board of Appeals .................51 Regional Planning .................55 Hanscom Area Town Committee (HATS) and Hanscom Field Advisory Commission (HFAC) .............57 Lexington Youth Commission ........74 Metropolitan State Task Force ........5 8 Historic Districts Commission ........58 Cary Memorial Library .............75 Lexington Historical Commission .....62 Recreation Department & Committee ..77 Design Advisory Committee .........63 Cary Lecture Series Committee .......79 Office of Community Development/ Town Celebrations Committee .......79 Building Division ................64 Tourism Committee ...............81 Conservation Commission ...........65 Lexington Council for the Arts .......81 LexHAB .....:..................67 Battle Green Guides ...............82 Lexington Housing Authority ........67 Communications Advisory Committee ..82 Lexington Tree Committee ..........68 Lexington Sister Cities .............84 Lexington Center Committee ........69 Finances, pp. 85 -98 Bicycle Advisory Committee .........69 Appropriation Committee ...........85 Fence Viewers ....................70 Capital Expenditures Committee ...... Noise Committee .................70 Revenue Officer ..................8 Social Services, pp. 71 -74 Social Services Department ..........71 Council on Aging .................72 Human Services Committee ..........72 Commission on Disability ...........73 Veterans' Services .................73 Fair Housing/Human Relations Committee 74 Lexington Youth Commission ........74 Culture and Leisure, pp. 75 -84 Cary Memorial Library .............75 Recreation Department & Committee ..77 Cary Lecture Series Committee .......79 Town Celebrations Committee .......79 Tourism Committee ...............81 Lexington Council for the Arts .......81 Battle Green Guides ...............82 Communications Advisory Committee ..82 Lexington Sister Cities .............84 Finances, pp. 85 -98 Appropriation Committee ...........85 Capital Expenditures Committee ...... 86 Revenue Officer ..................8 8 Board of Assessors ................ 88 Comptroller .....................89 Financial Data ...................92 Lexington Retirement Board .........98 Legal and Trusts, pp. 99 -109 Trustees of Public Trusts ............99 Fund for Lexington ................99 Lexington Scholarship & Education Fund ................106 Town Counsel ..................107 Legal Services Review Committee ......109 Lexington by the Numbers ..........110 Index ...........................111 2003 Annual Report Town of Lexington, Massachusetts Chair Kerry Brandin Editorial Staff Zelda Sokal Bob Morrison Audrea Simpson John Ayvazian Photography David S. Tabeling Original Design Jeanette Webb Layout Peter Amirault TYPE A, Medford, MA Printer Goodway Graphics, Inc. 1500 copies printed Also available at http: / /ci.lexington.ma.us/ Special thanks to all town staff and committee members whose cooper- ation was critical to the success of this publication. Narratives summarize activities of the 2003 calendar year. Unless oth- erwise noted, financial data reports the total dollars expended in the fiscal year (FY) which began July 1 and ended June 30 of the designat- ed year. d - f, . � _ °.. �� IL Y ti e 4 JSJ Ne r rT rf *d,. rot r •sy r �` TOWN OF LEXINGTON ON THE COVER: The rebuilt Lincoln Park athletic fields feature an infill synthetic turf system, shown in this close -up photo. 2003 Annual Report, Town of Lexington Page 1 a O rD 00 9-I NJ O W 2003 Revenue Sources 2002 $115,583,862 Total Revenue Sources $111,784,010 $5617881165 Residential Real Estate $5310881547 $1411581263 Commercial Real Estate $1318071761 $ 216851603 Industrial Real Estate $ 216721766 $ 211631887 Personal Property $ 214551690 $1010951000 Local Receipts $1017211272 $ 916261097 State $1014661658 $ 3571418 Available Funds $ 111871814 $ 312001000 Available Surplus $ 111911923 $ 612921376 Water Enterprise Funds $ 612991482 $ 815741765 Sewer Enterprise Funds $ 813601745 $ 116421288 Recreation $ 115311352 Page 2 2003 Annual Report, Town of Lexington 2003 Operating Expenses 2002 $112,455,009 Total Operating Expenses $106,925,463 $62,334,453 Education $ 59,442,187 $ 6114901887 Lexington Public Schools $ 5816551071 $ 8431566 Regional Schools $ 7871116 $ 81312,266 Community Services $ 71745,790 $ 719651547 DPW General Fund $ 714331481 $ 3461719 Transportation (LEXPRESS) $ 3121309 $ 81246,907 Public Safety $ 71799,197 $ 412791106 Law Enforcement $ 412071100 $ 319671801 Fire Services $ 315921097 $ 11789,906 Culture $ 11622,60 $ 117891906 Library $ 116221607 $ 1,049,776 Community Development $ 969,133 $ 229 204 Planning Board $ 267 389 P $ 6661729 Inspectional Services $ 6331487 $ 1531843 Economic Development $ 681257 $ 455,749 Social Services $ 4771020 $ 3111769 Council on Aging $ 3271017 $ 1431980 Human Services $ 1501003 $ 31293,979 General Government $ 31276,556 $ 3221785 Town Counsel $ 3251000 $ 291546 Town Committees $ 451022 $ 2961987 Town Clerk's Office $ 2801987 $ 1401374 Board of Selectmen $ 1231326 $ 3611241 Town Manager's Office $ 3331945 $ 61000 Town Report $ 51966 $ 110131895 Finance Department $ 9751062 $ 3531125 MIS $ 3571670 $ 7701026 State & County Assessments $ 8291578 $12,383,864 Shared Expp enses $12,607,114 $ 136 g 672 Or anizational Ex enses $ 172 412 $ 717261271 Employee Benefits /Insurance $ 6,944,552 $ 4751000 Temporary Borrowing $ 2701887 $ 211851000 Debt Service Principal $ 311051000 $ 115671988 Exempt Debt $ 117081200 $ 2921933 Debt Service Interest $ 4061063 $14,588,109 Enterprise Funds $12,985,859 $ 515701576 Water $ 414201545 $ 717071985 Sewer $ 713481826 $ 113091548 Recreation $ 112161488 2003 Annual Report, Town of Lexington Page 3 TOWN GOVERNMENT Board of Selectmen ELECTED by the FY03 FY02 voters at large to 3- Chair $673974 $64,475 year terms: Leo McSweeney, Jeanne Krieger, Dawn McKenna, Bill Kennedy, and Peter Kelley. Expenditures Payroll Expenses FY03 FY02 $80,086 $673974 $64,475 $551352 The year 2003 was marked by the failure of the operating override. Although the margin of difference between pass- ing and defeating the override was only 385 votes of the 11,653 votes cast, the loss marked a significant change for Lexington. The Board spent the second half of the year addressing implications of the vote and managing the reductions in service. Citizen participation continued to be the hallmark of the community as the various committees, Town Meeting, and residents worked together to try to understand and manage the changes. Fiscal Balancing the FY2004 budget was nearly a yearlong event. The tight economy and unanticipated expenses contributed to Lexington's fiscal problems. On the revenue side, the downturn in the economy resulted in a $1.7 million short- fall of State aid and a reduction in local receipts. Less free cash was available because of how the prior year's budget was balanced. On the expense side, a nearly 20% increase in health care benefits was forecasted. The Board made cuts in service such as asking town employees to contribute more to defray the cost of health insurance, but ultimately went to the voters recommending balancing the budget by advancing a $4.957 million operating override. The over- ride failed for the first time since the implementation of Proposition 2 -1/2 in 1981. The failed override had significant impact on services town - wide. With the beginning of the fiscal year on July 1, the East Lexington fire station was closed; 12 police positions were eliminated; library hours were reduced to accommo- date the elimination of 25 full- and part -time positions and book budgets were cut. In addition, social services were cut, DPW services limited, and LEXPRESS eliminated. The impact on the schools was felt as much as the reduction in municipal services. The depth of the cuts reflects the tight- ness of the budgeting process and how effectively every tax dollar has been used to provide necessary services. A July Special Town Meeting was called in response to a series of citizens' petitions to attempt to restore some of the lost services. Overall no changes in the budget resulted from this Town Meeting. Town Meeting did vote to appropriate bus fares to fund LEXPRESS outside the tax levy in order to preserve an $80,000 MBTA grant. As the summer pro- gressed, additional cuts in State aid occurred, a snow removal deficit of nearly half a million dollars was recog- L -R: Bill Kennedy, Jeanne Krieger, Leo McSweeney, Dawn McKenna, Peter Kelley. nized, and a shortfall in projected revenue became appar- ent. The Selectmen adopted the State's Early Retirement Incentive (ERI) program designed to provide relief for com- munities struggling with the downturn in the economy by allowing employees to retire early. A November Special Town Meeting was called to balance the budget. The Town took advantage of another new State program, the "Pension Holiday," to offset cuts in State aid allowing the Town to defer up to $1.4 million dollars of payments to the pension assessment. On November 17, about six months later in the year than normal, the FY 2004 budget was finalized. Balancing the FY 2005 budget promises to be as challeng- ing as this past year's efforts. To address the difficult fiscal situation projected for the next few years, the Selectmen established a number of advi- sory committees. These committees include a Public Safety Staffing Review Committee, a committee to examine the water and sewer rate structure, and an Energy Conservation Committee to identify tangible programs to reduce energy cost in municipal buildings. Citizens with expertise have been asked to serve on these committees and to work with the Selectmen to address our fiscal challenges. Additionally, the Building Finance Committee has been reconvened to examine our capital needs. Capital Projects Construction proceeded on a number of projects approved in prior years. The Lincoln Field complex opened in time for the fall soccer season. The complex is receiving rave reviews from residents of all ages. Three soccer fields have been cov- ered with synthetic turf and a playground installed. The baseball field is expected to be ready by the spring season. Construction of the new Cary Memorial Library is finally winding down. Delays in the project prevented a spring 2003 opening as originally planned, but construction is nearing completion. The Library will open in 2004 and res- idents will be able to enjoy an up -to -date and welcoming Page 4 2003 Annual Report, Town of Lexington O 0 rD 0 Lo Board of Selectmen continued from previous page facility. Work to restore Cary Hall to its former glory will begin soon thereafter. Final phases of the secondary school renovations and addi- tions were completed. Although some minor items still remain, adequate funds are available in the budget to meet those needs. The High School and the two middle schools, Diamond and Clarke, all meet required codes and will accommodate enrollment projections. The start of construction of a new Harrington Elementary School began this year. It is being built beside the existing operating school and will include a separate wing for the Town's Early Childhood Education program. Both this new school and a new Fiske School have been funded by a town - wide vote in a debt exclusion override and have been approved for State reimbursement at up to 50 percent of their cost. After Harrington is completed, Fiske students will move to the old Harrington while the old Fiske school is razed and a new one is built on the same site. At a youth summit at the High School, the Selectmen were presented with six items of importance to the youth. One item was to find a way to complete the skatepark. Students explained that skating in the Center was not their choice, but with no place to go, people tended to gather there. The Skatepark Committee had already found a site, had it approved, and raised enough money to build the platform. What was needed was money to buy the events and landscap- ing. The Selectmen worked with the Recreation Committee and Skatepark Committee to bring to Town Meeting a pro- posal to fund the balance from the Recreation Enterprise Fund. The facility has been a phenomenal success with stu- dents enjoying it even before all the events were installed. Road reconstruction continued throughout Town. Buckman Tavern received a new roof. Maintenance contin- ued on town buildings. Several projects are underway through the Building Envelope Initiative, including making public access to the main Fire Station ADA- compliant. Land Use Development on the site of the former Metropolitan State property advanced toward reality. The Division of Capital Asset Management selected a developer who will come to Town Meeting with a housing proposal for the hospital campus including 25% affordable housing. The 23 -acre hospital site is surrounded by over 300 acres of open land, 97 acres of which are in Lexington, the balance in Waltham and Belmont. Study of proposals for siting a Senior Center is continuing. Using the site of the DPW facility remains an option. Town Meeting appropriated $30,000 for programmatic analysis of the Senior Center, as a prelude to design. The Selectmen supported the efforts by the Paint Rock Neighborhood to seek sound barriers along the Route 3 /128 interchange. Despite the valiant efforts of our state legislators, the Governor cut the funds for the barriers from the budget. Developments at Hanscom Field continue to be monitored by the Selectmen and HATS (Hanscom Area Towns Committee comprised of representatives from Lexington, Bedford, Concord and Lincoln). The Selectmen joined local and State officials in signing on to the Addendum to Hanscom at the Crossroad, decrying the proposed initiation of scheduled cargo flights at Hanscom. LEXPRESS One of the services lost as a result of the failed override was the Town's public transportation service known as LEX- PRESS. It had been in operation for 25 years and was the envy of many communities. LEXPRESS service was ulti- mately partially restored thanks to the hard work and inge- nuity of the Transportation Advisory Committee and the financial support of citizens. A Lexington resident whose son is Bruce Springsteen's manager donated multiple tickets to his sold -out concerts September 6 and 7 at Fenway Park and raised thousands of dollars. Citizens who don't use LEXPRESS bought yearly passes to support the service. Routes and hours of operations were reduced and weekend service eliminated, but most needs have been accommodat- ed as the buses rolled again. As private funds became avail- able, more of the operations have been restored. Traffic Issues This year saw an extraordinary number of requests for speed humps, signage, and other methods to calm traffic. An experimental speed hump was placed on Middleby Road near the Bridge School. In many cases, driver's atten- tion will best help in mitigating the traffic impacts. At the suggestion of the School Department, a representative from the School Administration was appointed to the Traffic Safety Advisory Committee as many traffic concerns cen- tered around schools. Early Retirement Initiative (ERI) In an effort to address the fiscal challenges, the Board considered various options in adopting early retirement legislation. There were 140 employees who would be eligi- ble across departments if the Board gave unlimited access to the program. The law also allowed communities to offer the plan to specific departments. In the end, a majority of the Board voted to make 35 slots available across depart- ments to employees with a total of five years service or age added. As of December 30, 34 employees retired under this program, further changing the way the Town does its busi- ness. Finances dictate that approximately half of the posi- tions remain unfilled in order that a net savings is realized. The impact of the ERI will be felt in the second half of the fiscal year. continued on next page 2003 Annual Report, Town of Lexington Page 5 Board of Selectmen continued from previous page The Board wishes to thank the 34 retirees for over 614 years of collective service to Lexington. Their professional- ism and loyalty have contributed enormously to the Town. Legal Services Review Palmer and Dodge has been town counsel since 1972. Many citizens have questioned whether the Town was paying too much for its legal services, whether the contract should be put out to bid, and whether the Board had the details they needed to make decisions on how to handle cases while bal- ancing the costs. An independent committee consisting of residents in the legal profession and former Board members concluded that the Town gets tremendous value from our present representation. However, by providing direction about litigation management and billing updates, the Board could fiscally manage the account more efficiently. Town Manager ROLE: To act as Chief Executive Officer of the Town as estab- lished in the Selectmen -Town Manager Act, and to either directly or indirectly, through staff, administer the policies and procedures of the Board of Selectmen, enforce bylaws and actions passed by Town Meeting, and prepare the bud- get and manage the daily operation of all town depart- Expenditures Payroll FY03 FY02 $349,748 $3173369 Expenses $ 11, 494 $ 161576 Personnel Full Time 4 4 Part Time 1 1 ments. APPOINTED by the Selectmen: Richard White since October 1987. The Town maintained a payroll of $16,557,467 for the fis- cal year ending June 30, 2003 covering 296 full -time and 51 part -time employees. The total amount expended for fiscal year 2003 was $112,455,009 while $115,183,921 has been appropriated for fiscal year 2004. Finances During the last several years, the staff has worked hard to develop budget decision - making processes that encourage more collaboration between the staff and the Board of Selectmen, as well as the Board of Selectmen and the vari- ous interests that have a stake in the Town's budget devel- opment process. The budget development timelines for municipal and school departments were aligned and synchronized. This simple, but logistically complicated, adjustment allowed for a care- fully planned budget development process that permitted most of the groups that have a financial interest in Transitions This was a year of transitions. Peter Kelley soundly defeat- ed his only opponent to win election to the seat vacated by Peter Enrich. In April, Phyllis Smith, the Executive Clerk to the Board of Selectmen, retired after 33 years of service to the community. In a 3 -2 vote, a new model of operation was adopted with Lynne Pease promoted from Department Clerk to part -time Executive Clerk and Planning Board Clerk Elissa Tap adding Recording Clerk for nighttime meetings to her duties on an overtime basis. The one area in which there was stability was in the chair- manship. Leo McSweeney was unanimously re- elected Chairman of the Board of Selectmen. Lexington's budget process to be involved in the budget pol- icy setting and guidance process. To begin the FY2003 budget process, the Board of Selectmen and the School Committee, with involvement of the Finance and Capital Expenditures Committees, met in early fall 2002 to develop a common understanding of some of the decision- making parameters that would affect the 2003 budget. A series of five collaborative policy guidance sessions were held during the fall and winter months. These meetings, combined with last year's success, have clearly enriched the Town's budget decision - making competency. The FY2004 budget included a school appropriation that was representative of the actual needs of the schools as rep- resented by the School Superintendent and approved by the School Committee. The FY2003 budget was the fourth con- secutive year in the which the leadership of the Town, both elected and appointed, met together to collectively develop and agree upon budget policies and resources. Economic conditions surrounding the FY2004 budget required that both the Selectmen's cash reserve and cash cap- ital policies be compromised. Policy direction from the Board required a balanced budget and a request for a Proposition 2- 1/2 override. Expected increases in school enrollment, rising costs of providing employee health insurance, and reduced State aid in FY2004 and additional revenue losses expected for FY2004 limited growth in every budget category. On bal- ance, no new revenue was expected for 2004. The FY2004 budget was Lexington's most challenging with no cash reserves, no cash capital policy, a sagging economy, a State budget crises and a country reeling from threats of terrorism. On June 2, 2003 an override of $4,957,000 lost by some 385 votes. This defeat resulted in significant pro- gram reductions throughout the budget. Over 80 full -time and part -time positions have been eliminated, resulting in Page 6 2003 Annual Report, Town of Lexington Town Manager continued from previous page modified service and changes in service delivery throughout the organization as outlined below. Citizens who visit in- person should expect longer wait times with appointments suggested for more complicated visits to the various offices. Requests for information might not be filled immediately but will be responded to within ten days. Phone inquiries will be answered as received and voicemail messages returned as soon as possible. We regret the loss of service and any inconvenience that will result. OVERRIDE SERVICE IMPACTS Public Works • Road, parking lot, and sidewalk maintenance reduced, priority given to emergency road repairs. • Staff support for community events eliminated except for Patriots' Day. Users will have to contract setup, takedown, and cleanup of all venues. • Crosswalk and centerline painting reduced, priority given to school crosswalks. • Athletic field lining program eliminated. Users may con- tract out /pay for services. • Curbside Yard Waste Pick -up eliminated. Yard waste must now be taken to Hartwell Avenue by residents. Overtime for weekend trash pickup in the Center eliminated. • Cemetery and parks maintenance reduced by less frequent mowing, trimming, pruning, and care of town parks and cemetery plots. Library • Reduced Hours: The main library closed on Saturdays in July and August. • Closed Sundays: The library will not open on Sundays. • The Branch will also have reduced hours. Effective July 1: Monday 1 -9, Tuesday 1 -6, Wednesday 10 -5, Thursday 1- 6, and Friday closed. All hours will be reviewed when the newly renovated Cary Memorial Library re- opens. • Fewer materials purchased for the Branch and Children's Libraries. • Cutbacks in personnel will result in delays at service desks, in the purchase of materials, and the return of materials to shelves. Fire • Administrative office hours reduced to 8:30 to 10:30, or by appointment. • The East Lexington Fire Station closed effective July 1, 2003. Response times at the farthest service points in Lexington increased. • Response to requests for Fire Inspection certificates and other permits delayed. As ambulance service never operated from the East Lexington station, response times for this service will not be affected. Education • Class size increased to the maximum allowed. • Number of courses offered at the middle and high schools reduced; art, music, and physical education at the elemen- tary level reduced. • Special education staffing reduced and elementary health education program cut by half. • Elementary school drama, junior varsity middle school athletics, and professional development initiatives elimi- nated. • Classroom supply and building maintenance costs reduced or eliminated; only emergency maintenance /repairs will be made. • Planned purchase of furniture for middle school science laboratories eliminated. Instrumental music lessons for elementary students avail- able on a fee -basis only. Transitional bilingual /English Language Learners program reorganized. Access to schools during the evening restricted. All evening meetings will take place only at middle and high schools where custodian staffing is available. Increased fees will be charged for rental, mailing, and other supports provided to school and community pro- grams. Police • Detective Bureau capacity reduced from 9 to 4 officers. Patrol Officer reductions from 32 to 24 required that detectives be transferred to patrol to maintain acceptable service levels. Center officer eliminated. • School- Community Resource Officer position eliminated. Police officer interaction with community youth mini- mized. • Family Services Officer position eliminated resulting in decrease of services for domestic abuse cases, runaways, and persons at risk. • Desk Officer position eliminated, resulting in delayed response time to walk -in services and assistance. • Part -time clerical assistance eliminated, resulting in delayed processing of paperwork and collection of revenue from parking meters. • Regional Task Force Narcotics Investigator position elim- inated. • Crime and safety prevention services curtailed, such as special neighborhood visits, home security checks, and car seat program. • Certain calls for service will be delayed and /or referred to other agencies. • Cadet Program eliminated. continued on next page 2003 Annual Report, Town of Lexington Page 7 Town Manager continued from previous page Transportation • LEXPRESS service has resumed in a reduced capacity through private donations and without the use of tax levy subsidies. • Chair Car service eliminated. • Coordination of transportation demand management and alternative transportation services eliminated. Information about transportation options is available at the Town website, the Senior Center, the Library, and service counters at Town Hall. Recreation • Athletic field lining program from DPW eliminated. Users may contract out /pay for services. This will affect school interscholastic athletic programs and recreation users. • Playground and park safety inspections done by DPW reduced. • Park and athletic facility maintenance program from DPW reduced with mowing, trimming, and general maintenance less frequent. • Reduction of school department custodians impacted evening and weekend recreation and community programs from September through June. Social Services • Eliminated Wayside Replace services including youth and family mental health counseling, peer mentoring pro- grams, and prevention programs for substance abuse, domestic violence, bullying, and other issues. This will directly affect service calls to the Police Department. • Eliminated town contribution to CMARC straining the local agency that serves citizens who are developmentally and physically disabled and possibly resulting in elimina- tion of services. • Reduced Social Worker presence at the Senior Center will mean delayed response time to people with social service needs. Planning • Fewer long -term planning products and special studies. • Delayed implementation of the Comprehensive Plan resulting in delayed response for issues surrounding trans- portation and land use concerns. • Appointments now required for questions about subdivi- sion of lots, the status of streets, and interpretation of reg- ulations, or interest in an element of the Comprehensive Plan. Reduced analytical and technical skills. Statutory support to Town Meeting for technical analysis, hearing, and report preparation on warrant articles reduced in depth, quality, and quantity. Community Development (includes Board of Appeals, Building Inspection, Conservation, Health, Historic Districts, and Zoning) • All mosquito - control programs designed to protect the community against Encephalitis eliminated. • Some health screening and health promotion programs, flu clinics, and immunization efforts, including checks for diabetes, drop -in high blood pressure, and high cholesterol eliminated. • Most animal control efforts eliminated. Police and the Health Director will perform only emergency response for animal control issues. • Ability to serve customers reduced, resulting in increased response time for permit customers and other business with- in the Community Development department. Response to phone inquiries delayed. Staff support to regulatory boards also reduced, placing greater burden on volunteers and decreasing staff analysis of regulatory decisions. General Government (includes Board of Selectmen, Town Manager, Treasurer /Tax Collector, Assessor, Town Clerk and MIS) Treasurer /Tax Collector — Increased response time in answering telephone and in- person inquiries associated with the activities of the office. Callers will be asked to leave a message until a staff person is available. Persons making in- person payments are encouraged to utilize the drop box in front of Cary Hall or to mail their payments. Assessors — Recent personnel reductions have forced the office to investigate the use of self- service tools in order to provide quality property valuations. Self- service methods include: a mail slot for drop -offs, online and kiosk access for Vision Real estate system, and online forms. — Telephone calls addressed secondarily to counter inquiries. Callers will be asked to leave a message. Messages will be returned as soon as a staff person is available. — Copies of deeds no longer available. All requests will be referred to the South Middlesex Registry of Deeds. — Requests for written or printed information must be submitted by mail (not by fax) accompanied by check. Information will be available for pickup within ten days. Town Manager — Economic Development Office eliminat- ed; limited economic development to be performed via the Town Manager's Office. Town Clerk — Fish and Wildlife Licensing services discon- tinued. — Support to Town Meeting reduced. — Records Management initiatives reduced, jeopardizing permanent archival records. — Telephone response and replies delayed. — Public Notary eliminated. Citizens will need to find private notaries. Page 8 2003 Annual Report, Town of Lexington Town Manager continued from previous page • MIS — Hardware (networking equipment, servers and desktops) and software replacement and upgrades affect- ing all departments reduced, resulting in a slower and aged infrastructure. — Staff reductions in all departments resulting in reduced website maintenance. SPECIAL STAFF RECOGNITION This has been an extraordinarily difficult year. Three Special Town Meetings, a failed override, service reduc- tions, layoffs, and an early retirement program consumed staff resources during calendar year 2003. Prior to the FY 2004 budget process, the General Fund supported a munic- ipal organization of 276 full -time and 51 part -time employ- ees. Implementation of the failed override budget coincided with the early retirement program and dropped the full - time complement to 226 and the part -time to 32, a 21 % reduction in staff in one year. It is impossible to maintain high morale in an organization (private or public) when a fiscal crisis requires wholesale layoffs and reduction in force. The municipal staff respond- ed to the challenge of the failed override quickly, as required by law, and without exception implemented the conse- quences of the failed vote and later an "early retirement program" adopted by the Selectmen efficiently, effectively, and professionally. Although it is safe to say that the transi- tions required as a result of these events were not seamless and without incident, the staff deserves kudos for their tire- less and flawless work on the Town's behalf. Despite the ter- rible losses in services and the pain of seeing valued, per- forming co- workers lose their jobs, the remaining staff forged ahead putting the organization back together, piece Personnel Advisory Committee ROLE: To assist the Town Manager's Office in achieving its human resources mission — motivating town employees to reach their full potential on the job and attracting highly qualified candidates to fill job openings. Provides guidance and advice regarding issues related to employment and employee relations, compensation and benefits, employee communications, training and development, and health and safety. APPOINTED by the Board of Selectmen: Co- Chairs Janet Perry and Evelyn Silber, William Barnes, Norman Cohen, Richard Evans, and Judy Minardi. HIGHLIGHTS: • Played an important role in the Workforce Reduction process, including representation on Town's Workforce Reduction Committee ( assisting the Town Manager's Office with the reduction in force resulting from the over- ride rejection). by piece. All work effort was organized and conducted col- laboratively with a clear sense of mission and a vision of the final outcome. The employees' flexibility and adaptability in making the after - affects of the failed override work was beyond description. We all owe them a great debt of grati- tude, as the organization that remains is still motivated and focused to perform at the highest -level possible. Over 60 cross - functional project teams operated during 2003. The Senior Management Team largely focused its attention on leadership and developing decision - making processes. Developing a system for measuring performance and developing an implementation plan for the 2020 Strategic Plan took a lion's share of the Senior Management Team's attention. The Management Strategies Group's attention for 2003 focused on developing a safer work envi- ronment and the Employee Strategy Group worked on enhancing the organization's efforts relating to wellness, health, and fitness. The Financial Software Conversion, Wage and Com- pensation, Internal Newsletter, Project Management Steering Committee, No Place for Hate Steering Committee and Budget Team efforts were particularly successful. Town staff played major roles managing construction activ- ities in Town. Specifically, teams were created to help coor- dinate, plan, and support construction activities for the Cary Memorial Library, the Secondary School projects, and several smaller less - visible projects that have added a quali- ty dimension to life in Lexington. The Town of Lexington remains committed to providing the highest quality services with the resources provided. • Provided outplacement support services for laid -off employees, including a training session on how to search for a new job. • Collaborated on the development of performance mea- surements and marketing strategies for Town's Human Resources function. • Reviewed and edited Benefits Handbook. • Provided representation and critical input on hiring panel for Director of Public Health. Discussed and provided feedback on the Early Retirement Program. Reviewed and provided input for the re- drafting of the Personnel Policy Manual. Discussed and provided feedback on the Sick -Leave Incentive Program. 2003 Annual Report, Town of Lexington Page 9 Lexington 2020 Vision Implementation Committee ROLE: To be stewards of the January 2001 Lexington 2020 Vision Status Report and monitor the implementa- tion process. The Committee will ensure that processes exist to facilitate achieving the goals of the report; estab- lish measures and ensure alignment between measures and goals; review and report progress toward goals; and continue public outreach to keep the community engaged and to make sure the goals are still the shared goals of the community. APPOINTED by the Selectmen, in consultation with the School Committee and the Planning Board, for 3 -year terms: Fernando Quezada, John Bartenstein, Chuck Benson, Scott Burson, Todd Burger, Helen Cohen, Peter Enrich, Ellie Epp, Sherry Gordon, Tom Harden, Jeanne Krieger, Alan Lazarus, Peter Lee, Jerome Smith, and Nancy Wilson. HIGHLIGHTS: • Mailed a Progress Report to all households reviewing actions taken toward goals. • Invited feedback on the Progress Report through a ques- tionnaire, a public meeting, and a survey on the Town's web site. Most respondents wanted the next iteration to focus on how to create a more effective set of planning tools that will help the community realize the vision. • Met individually with each Selectman, and reported to the three sponsoring boards on plans for renewing the goals. • Met with members of the Appropriation Committee to develop an outline of current fiscal issues that may affect achievement of the goals. The intent of adding the idea of finite resources to long -range strategic planning is to make the process more "real" to the community. • Conducted nine public meetings, one in each precinct, co- sponsored by the Town Meeting Members Association, to hear community input on priority goals. Participants had the opportunity to add new goals to the original 27 goals, and then seek consensus on goal priorities; 14 priority goals emerged from the combined input from all meetings. These community meetings began a process of renewing and updating goals for Lexington in the year 2020. • Facilitated a joint meeting of the Selectmen, School Committee, and Planning Board to discuss the 14 pri- ority goals from the community meetings. Discussion narrowed the list to the following 5 goals that lend themselves to follow -up through the 2020 Vision process and are not being attended to elsewhere: — Enhance citizen involvement — Strengthen the fiscal process — Initiate and /or participate in regional groups to resolve common problems — Encourage economic development — Address anger /divisiveness • Scheduled meetings in January 2004 to formulate a process for addressing the 5 identified goals by estab- lishing performance measures, outlining action steps, and suggesting logical partners to work on achieving the goals. The Committee will continue to maintain communication with the three boards. • Publicized the 2020 Vision process through the news media, the Town's web site, and mailings in order to maintain an open process and engage more of the com- munity, both individuals and existing groups. Management Information Systems (MIS) ROLE: To pro- vide high quality, cost effective information tech- nology services to town depart- ments so that Expenditures Payroll FY03 FY02 $1601388 $1461141 Expenses $1973026 $2113529 Personnel Full Time 3 3 they can provide services to the citizens of the Town of Lexington. The Department co- manages, along with the Public Schools' MIS Department, the Town's Wide Area Network. MIS is solely responsible for the maintenance and security of Town Departments' local area networks. Other responsibilities include technology policy development, organizational training, end -user support, data manage- ment, and website maintenance. APPOINTED by the Town Manager: Coordinator Connie Rawson since 1999. HIGHLIGHTS: • Upgraded the Network Operating System and Email Service to provide server hardware consolidation. This will also take advantage of new security and system administration enhancements while maintaining compati- bility with departmental applications and various inter- nal /external contacts. • Continued collaboration with the School MIS Department to manage the Wide Area Network that connects all Municipal and School Buildings. Focused on system secu- rity and bandwidth management. Page 10 2003 Annual Report, Town of Lexington Management Information Systems (MIS) continued from previous page Worked with the Finance Department to implement a Disaster Recovery Plan for the Town's Munis Financial Software System. The Town Computer Center is now ser- viced by a backup generator which has improved power reliability. Partnered with DPW Operations to implement new work- flow software, Cartegraph. Installed the last module of the Munis Financial Software Water and Sewer billing. This completes the replacement of the legacy accounting system. No Place For Hate Committee ROLE: To mobilize citizens to challenge bigotry and to promote a prejudice -free community in which all people are appreciated for their differences. ENDORSED by the Board of Selectmen: Co- chairs Kenneth Elmore and Jill Smilow, Catherine Abbott, Reverend Judith Brain, Mark Corr, David Horton, Daniel Huang, Jeanne Krieger, Charles Martin, Leona Martin, Michael Novak, Brenda Prusak, Linda Crew Vine, and Jennifer Wolfrum. HIGHLIGHTS: • The Town provided education to new and veteran employees in the areas of racial awareness and diver- sity. The goals of the program were, first, to raise the awareness of Town employees about the range of diversity represented by Lexington's residents and employees and, second, to increase and impact the recruitment efforts of the Town to diversify its work- force. During the sessions, employees could learn about the actual demographics of Lexington resi- dents and employees, develop specific cultural com- petencies, and gain practice discussing racial issues. • Developed a window sticker of the No Place for Hate logo, for residents to show their support for diversity and tolerance. Developed and distributed Guidelines for Civil Discourse to organizations and committees within the Town. Their purpose is to guarantee all people's right to free speech and to ensure productive civil discourse at public meetings and gatherings in the Town. The guidelines request that all citizens recog- The Town Web presence is the cornerstone for future e- government initiatives and continues to grow in size. The Tourism Committee partnered with a local business and MIS to develop an enhanced Tourism site at http:Hwww. libertyride.us. The MIS Coordinator serves as a member of the Communications Advisory Committee and provides monthly reports in the role of Wide Area Network Administrator. nize a person's right to advocate ideas that are dif- ferent from their own; show respect for others; speak as they would like to be spoken to; agree to listen; speak for themselves, not others; and follow agreed upon guidelines regarding who speaks when and for how long. Piloted Study Circles, a type of study group whose goal is to involve and engage people from all sectors of our community in the critical social and political issues of importance to our Town by building inter- group understanding and respect; preventing acts of bigotry, hates crimes, and civil rights violations; hav- ing respectful, productive discussions among com- munity members from all sectors of our community; addressing critical public issues in a democratic and collaborative way; creating new personal relation- ships and community networks; and providing a basis for problem solving, which may lead to action at many levels. Additional Study Circles sessions are planned for 2004. Began work on developing an Incident Response Protocol through which the leadership of the Town and its citizens can counteract the effects of hate inci- dents and hate crimes in a unified, coordinated way. The goal of the protocol is to create a mechanism to disseminate accurate information to dispel rumors, state what the Town stands for, identify resources for people to contact for support and help, and to list actions that will be taken to ensure everyone's safety and integrity. The protocol should be in place in the Spring of 2004. 2003 Annual Report, Town of Lexington Page 11 Town Clerk /Board of Registrars Expenditures Payroll FY03 FY02 $1701065 $1601969 Expenses $ 71370 $ 51870 Elections Total $ 89,209 $ 783293 Registration Total $ 271934 $ 241940 Records Management $ 191950 $ 101915 Personnel Licenses: Full Time 4 4 APPOINTED by the Town Manager: Town Clerk Donna Hooper since 1996. Office staff: Administrative Assistant Marie Hill; Municipal Clerk C. Jean Coates (until June); Information Specialist Diane McKenzie retired in August after serving for eight years and was replaced by Andrea Linehan. BOARD OF REGISTRARS APPOINTED for a 3-year term by the Board of Selectmen: The Registrars welcomed Ann Miller [R] appointed to fill the unexpired term of Connie Foster who resigned in 2002 after 17 years of service. Mary Abegg [D], term expiring 2006 and re- elected as Chair, served along with Luanna Devenis [R], term ending 2005, and Town Clerk Donna Hooper. Mary DeSimone and George McCormack, Jr. were appointed as Assistant Registrars at Minuteman Regional Vocational High School and Lexington High School, respectively. Registrars submit- ted recommendations to the Board of Selectmen for the Board's annual Election Officer appointments. Registrars staffed voter registration sessions prior to the March Annual and June Special Elections and certified petitions to call Special Town Meetings in January (Lincoln Field) and July (ser- vice restoration). Registrars also certified ballot question initia- tive petitions for the State Election, Special Town Election, Annual Town Election petitions, and Presidential Primary. Registrar Mary Abegg staffed a special voter registration booth at Lexington High School as part of Senior Week events. The Town's annual census updated our population and ver- ified voter registration rolls, with the Annual List of Residents subsequently published in June. HIGHLIGHTS: • The Annual Town Meeting covering 31 warrant articles and 8 meetings was convened on March 24 at the National Heritage Museum, 33 Marrett Road, and dissolved April 30. • Two citizen - initiated and one Special Town Meetings called by the Board of Selectmen were conducted. • A vote to override Proposition 2 -1/2, held June 2, 2003, was defeated. • Defeat of the override necessitated elimination of the Municipal Clerk position and cuts to operating expenses for Archives and Records Management initiatives and sig- nificant reduction in funding for annual codification ser- vices. Staff reductions necessitated review of core services and elimination of nonessential services including Notary Public services and MA Wildlife licensing, as well as delays in meeting public information and records requests. Accomplishments included: • Orientation and training of Election Officers for two elec- tions. • Records Management Initiatives microfilming of over 30 years of payroll records for accessibility and long -term preservation. • Preservation of four volumes of Town Records, spanning 1778 -1862, including cleaning, repairing, rebinding, and microfilming. • Publication of Supplement #3 to the Code of Lexington, updating bylaw changes adopted at the 2003 Annual Town Meeting, changes in Traffic Rules & Orders, and other regulatory updates. Election reform moved ahead, in the form of Help America Vote Act of 2002 passed in response to the November 2000 Presidential election irregularities encountered nationally. Enhancements to the Commonwealth's Central Voter Registry provided further improvements in preparation for full implementation of the Help American Vote Act of 2002. Further postponement was encountered with the statewide electronic vital records system long proposed to be compliant with federal requirements. Town Clerk's office continued ser- vicing the community as agents for the US Department of State, accepting and processing applications for US Passports. The Town Clerk's Office oversaw appointment notifica- tions; oaths of office and the posting of approximately 1050 public meetings conducted for appointed and elected boards and committee members. Archives and Records Manager /Town Clerk Donna Hooper, and representatives of the Lexington Historical Society, National Heritage Museum and Cary Memorial Library, collaborated as part of a small Massachusetts Historical Records Advisory Board grant "The Revolution and Beyond: Documenting Lexington's Heritage" to identi- fy gaps in Lexington's historical records collections and to produce a Community Plan. With the assistance of a Consulting Archivist, the plan will help document our Town's heritage for generations to come. Statistics Population: ......30,179 Vital Statistics for 2003: Registered Voters: (as of Dec. 10, 2003) (as of May 2003) Births ........181 Total ..........191868 Marriages .....118 Unenrolled .......9046 Deaths .......315 Democrat ........7888 Republican .......2843 Licenses: Green Party USA .....36 Dogs .......2278 Libertarian .........31 Raffles ........14 Other .............24 Business Cert. ..253 Flammables ....3 8 Page 12 2003 Annual Report, Town of Lexington Town Election Monday, March 3, 2003 Of the 19,827 registered voters eligible to vote as of February 11th, 5273 people reflecting a turnout of 27% cast their vote including 244 absentee ballots. BOARD OF SELECTMEN (one for 3 years) Peter Kelley' ................. 4002 Stephen Tripi .................. 795 Catherine "Cathy" Abbott........ 143 Peter Enrich ................... 18 Andrew Friedlich ................ 2 Patrick Mehr .................... 2 Blanks ....................... 297 MODERATOR (one for 1 year) Margery Batting ............... 3604 John Carroll .................... 2 William Dailey .................. 3 William Simmons ................ 2 Blanks ...................... 1643 SCHOOL COMMITTEE (two for 3 years) Helen Cohen' ................ 3606 Scott Burson' ................. 2657 Ann Gilbert .................. 2203 Michael Barg ................... 2 Blanks ...................... 2064 PLANNING BOARD (one for 3 years) Karl Kastorf ................... 2 818 Jeffrey Crampton ................ 3 Dan Taylor ..................... 2 Blanks ...................... 2441 TOWN MEETING MEMBERS - PRECINCT 1 (seven for 3 years) Jean Cole .. .................... 226 Joel Adler' .................... 220 Judith Zabin' ................. 214 Diane Pursley' ................. 213 Janet Moran' .................. 195 Loretta Moresco ................. 170 Maria -Elena Kostorizos........... 165 Temple Goodhue ............... 147 John Mullen III ................ 141 Paul Topalian ................. 133 Henry Sigourney, Jr .............. 109 Blanks ...................... 1375 TOWN MEETING MEMBERS - PRECINCT 2 (seven for 3 years; one for 1 year) Donald Wilson ................ 330 James Wilson' ................. 330 Douglas Lucente' ............... 297 Thomas Taylor' ................ 286 Michael O'Sullivan' ............. 276 J. Eugene Beauchemin ............. 271 Marian Cohen' ................ 270 Barry Caouette .................. 66 Jennifer Vogelzang ............... 26 Richard Duperey ................. 6 Matthew S. Cohen ............... 5 Mary Lou Touart ................ 2 Judith Boxer .................... 2 Ronald Goldner ................. 2 Ben Goldstein ................... 2 Blanks ...................... 2309 TOWN MEETING MEMBERS - PRECINCT 3 (seven for 3 years) Jacqueline Davison' ............. 282 Samuel Berman' ............... 277 Robert Rotberg' ............... 257 Darwin Adams' ................ 238 Richard Neumeier' ............. 230 Nancy Bryant .. ................. 201 Reid Zurlo' ................... 169 Benjamin Cohen ............... 159 Daniel Pion ................... 129 Richard Eurich ................. 81 Eva Kasell ...................... 2 Blanks ...................... 1009 TOWN MEETING MEMBERS - PRECINCT 4 (seven for 3 years; one for 2 years) Marsha Baker' ................ Peter Kelley'' .................. 397 Peter David Enrich' ............. 314 David Harris' ................. 307 Barrie Peltz' .................. 282 Gloria Bloom-,. 276 Michael Martignetti ............. 234 Stacey Cannon' ................ 221 Timothy Counihan.............. 214 Ellen Jo McDonald .............. 213 Paul Mimutti .................. 187 Joan Zahka ................... 180 Richard Foley ................. 159 Jonathan Cronin ............... 148 Roderick McNeil ............... 139 Jerry Harris ................... 135 Blanks ...................... 1824 TOWN MEETING MEMBERS - Shirley Stolz' .................. PRECINCT 5 (seven for 3 years) Richard Beamon ............... Elaine Dratch' ................. 312 Olga Guttag' .................. 268 Sam Silverman ................ 262 James Shaw' .................. 244 Todd Cataldo' ................. 238 Gerard Moloney' ............... 238 David Burns' .................. 216 Nancy Ann Ronchetti ........... 175 Howard Brick ................. 167 Jed Snyder... ** 153 James Michael McLaughlin ....... 143 Matthew Thenen ............... 138 Richard McDonough............ 134 Jeffrey Crampton ............... 46 Blanks ...................... 1667 Ielected for 1 year 3elected for 3 years 2elected for 2 years Selected for 5 years TOWN MEETING MEMBERS - PRECINCT 6 (seven for 3 years) Sheila Watson' ................. 462 Edmund Grant' ................ 443 Jane Pagett' ................... 436 Edith Sandy' .................. 404 Bebe Fallick' .................. 391 Sheldon Spector' ............... 362 Eric Carlson' .................. 338 Gerald Lacey""' ............... 336 Magdalena Himmel ............. 334 John Austin ................... 280 Blanks ...................... 2063 TOWN MEETING MEMBERS - PRECINCT 7 (seven for 3 years) James Wood, Jr.' ............... 322 Marsha Baker' ................ 307 Ann Gilbert' .................. 306 Fred Martin' .................. 300 Alan Wrigley' ................. 290 Steven Colman' ................ 285 Robert Coyne' ................. 281 Pat Costello .................... 2 Philip Morse - Fortier .............. 2 Blanks ...................... 1661 TOWN MEETING MEMBERS - PRECINCT 8 (seven for 3 years) Richard Battin' ................ 320 Robert Phelan' ................ 315 Carolyn Tiffany' ............... 298 Anne Frymer' ................. 287 Ingrid Klimoff.................. 271 Larry Belvin' .................. 257 Shirley Stolz' .................. 226 Richard Beamon ............... 225 Melinda Walker ............... 204 Linda Moran .................. 176 Jessica Lindley ................. 157 Richard Sandberg .............. 155 Stephen Tripi ................... 2 Blanks ...................... 1873 TOWN MEETING MEMBERS - PRECINCT 9 (seven for 3 years; one for 1 year) Helen Cohen' ................. 289 Janet Perry' ................... 259 Fred Rosenberg' ............... 234 Richard Canale................. 224 Narain Bhatia' ................ 214 Susan Elberger' ................ 212 Janet Post' .................... 203 Victoria Lawrence Blier.......... 194 Francine Stieglitz ............... 154 Michael Schroeder .............. 132 Timothy Kreytak ............... 107 Paul Drury ..................... 2 Blanks ...................... 1516 Upon election as Selectman at the Annual Town Election held March 3, 2003, Peter Kelley resigned as a Town Meeting Member from Precinct 4 effective March 4, 2003. Ellen Jo McDonald, having received the highest number of votes as a defeated candidate for Town Meeting from Precinct 4 at the March 3, 2003 Annual Town Election, accept- ed a 1 -year term to fill the vacancy caused by Peter Kelley's resignation. Martin Long resigned as a Town Meeting Member from Precinct 6 effective March 3, 2003. Gerald Lacey, having received the highest number of votes as a defeated candidate for Town Meeting from Precinct 6 at the March 3, 2003 Annual Town Election, accept- ed a 1 -year term to fill the vacancy. 2003 Annual Report, Town of Lexington Page 13 Special Election MONDAY, JUNE 2, 2003 Of the 19,868 registered eligible voters as of May 13, 2003, 59% cast their vote including 474 absentee ballots. PROPOSITION 2% OVERRIDE QUESTION: Shall the Town of Lexington be allowed to assess an additional $4,957,000 in real estate and personal property taxes for the purpose of police, fire, school, public works, finance, planning, LEXPRESS, library, youth, senior, disabled, community development, town clerk, and MIS services, and for certain capital projects and equipment related thereto including the purchase of a fire truck, for the fiscal year beginning July first, two thousand and three? Pct.1 Pct.2 Pct.3 Pct.4 Pct.5 Pct.6 Pct.7 Pct.8 Pct.9 TOTAL YES 462 809 467 723 582 761 679 689 462 5634 NO 695 636 545 651 735 696 697 641 723 6019 BLANKS 6 12 3 2 5 4 4 8 6 50 2003 Elected Town Officials BOARD OF SELECTMEN (five members, 3 -year terms) Term Expires 2004 Jeanne K. Krieger ................ 44 Webster Road Leo P. McSweeney, Chair ......... 435 Lincoln Street Term Expires 2005 William P. Kennedy ............... 135 Wood Street Dawn E. McKenna ............... 9 Hancock Street Term Expires 2006 Peter C. J. Kelley ................. 24 Forest Street MODERATOR (1 -year term) Term Expires 2004 Margery M. Battin ............ 15 Paul Revere Road SCHOOL COMMITTEE (five members, 3-year terms) Term Expires 2004 Anthony B. Close ................ 174 Wood Street Sherry L. Gordon ............ 7 Stedman Road #408 Term Expires 2005 Thomas V. Griffiths .............. 7 Volunteer Way Term Expires 2006 Scott F. Burson, Chair ...... 58 Sherburne Road South Helen L. Cohen ................ 32 Patterson Road PLANNING BOARD (five members, 3 -year terms) Term Expires 2004 Sara B. Chase .................. 1 Grassland Street Term Expires 2005 Anthony G. Galaitsis, Chair ....... 7 Burroughs Road John L. Davies .............. 18 Prospect Hill Road Term Expires 2006 Thomas M. Harden ................. 32 Hill Street Karl P. Kastorf ................. 545 Bedford Street LEXINGTON HOUSING AUTHORITY (four elected members, one appointed member, 5 -year terms) Term Expires 2004 Nancy M. Cannalonga .......... 942 Waltham Street Term Expires 2005 Leo P. McSweeney .............. 435 Lincoln Street Term Expires 2006 Nicholas Santosuosso, Chair ..... 2 Washington Street Term Expires 2007 Robert N. Cohen, appt.......... 10 Grassland Street Leona W. Martin ................ 19 Thoreau Road continued on next page Page 14 2003 Annual Report, Town of Lexington Moderator ROLE: To preside over Town Meeting and appoint mem- bers of the Appropriation Committee, Capital Expenditures Committee, the Cary Lecture Series, and Lexington's representative on the Minuteman Regional School Committee. ELECTED by the voters at large for a 1 -year term: Margery Battin. HIGHLIGHTS: • Worked with Town Meeting members, boards, and committees to improve the Town Meeting process. The quality of Lexington's citizen participation is unparal- leled; the dedication of its staff unequaled. Patience and a sense of humor prevailed. • Continued the following practices: — Held a pre -Town Meeting planning session with article sponsors, Town Counsel, Town Clerk, and Finance Committee Chairs to review timing, proce- dural matters, anticipated scheduling difficulties, Town Meeting Members AT LARGE Margery Battin ................ 15 Paul Revere Road Donna Hooper ................ 47 Emerson Gardens Jay Kaufman ....................... 1 Childs Road Peter Kelley ....................... 24 Forest Street William Kennedy .................. 135 Wood Street Jeanne Krieger ................... 44 Webster Road William Lahey .................. 22 Fair Oaks Drive Dawn McKenna .................. 9 Hancock Street Leo McSweeney .................. 435 Lincoln Street PRECINCT 1 Term Expires 2004 John Breen .................. 8 Crescent Hill Avenue Jonathan Cole ................... 23 Whipple Road Stephen Cole, Jr........... 857 Emerson Gardens Road Lillian MacArthur .............. 42 Emerson Gardens Eric Michelson ................ 16 Emerson Gardens Barry Sampson ................... 8 Brandon Street Carol Sampson ................... 8 Brandon Street Term Expires 2005 Nancy Adler ..................... 22 Village Circle James Barry ................ 10 Crescent Hill Avenue John Bartenstein ................ 46 Sanderson Road Mary Bowes ...................... 32 Arcola Street Daniel Busa, Jr ....................... 6 Farm Road John Rossi ....................... 40 Arcola Street Albert Zabin ........................ 1 Page Road audio - visual requirements, probable amendments, and potential areas of disagreement. — Held a 2 -hour workshop for new Town Meeting members, Town Counsel, Appropriation, Capital Expenditures, Planning Board, and TMMA chairs to answer questions, clarify financial and planning terms and concepts, and explain legal issues and Parliamentary procedures. • Sent written instructions to the sponsors of citizen arti- cles to aid them in preparing for Town Meeting. • Wrote a newspaper article explaining the protocol regarding citizen participation. • Held a post -Town Meeting critique which identified measures for improving procedures and developing a process to help citizen warrant article sponsors prepare and present their proposals to Town Meeting. • Served as a Director of the Massachusetts Moderators Association and was active in training new moderators throughout the State. Term Expires 2006 Joel Adler ....................... 22 Village Circle Jean Cole ....................... 23 Whipple Road Maria -Elena Kostorizos ............. 20 Wheeler Road Janet Moran .................... 41 Bartlett Avenue Loretta Moresco .......... 1025 Massachusetts Avenue Diane Pursley ....................... 49 Cliffe Ave Judith Zabin ........................ 1 Page Road PRECINCT 2 Term Expires 2004 James Avery ...................... 8 Daniels Street Barry Caouette ................... 17 Richard Road Thomas Diaz ...................... 10 Tower Road Karen Dooks ..................... 5 Mohawk Drive Andrew McAleer .................. 121 Follen Road Barry Orenstein ................... 132 Follen Road Joseph Walsh .................... 19 Butler Avenue Term Expires 2005 Judith Boxer ....................... 33 Philip Road Robert Cunha .................... 10 Stevens Road Robin DiGiammarino ................ 2 Sunset Ridge Paul Lapointe .................... 224 Follen Road Lucy Lockwood ................... 15 Smith Avenue Daniel Lucas ....................... 3 Tower Road Christina Welch .................. 41 Locust Avenue continued on next page 2003 Annual Report, Town of Lexington Page 15 Town Meeting Members continued from previous page Term Expires 2006 J. Eugene Beauchemin ............... 10 Aerial Street Marian Cohen ................... 8 Plymouth Road Douglas Lucente .................. 8 Great Rock Rd Michael O'Sullivan ................. 12 Aerial Street Thomas Taylor ..................... 64 Marrett Rd James Wilson .................... 43 Locust Avenue Donald Wilson ...................... 36 Fern Street PRECINCT 3 Term Expires 2004 Nancy Cannalonga .............. 942 Waltham Street Sara Chase ..................... I Grassland Street Sherry Gordon .................... 7 Stedman Road Patrick Mehr .................. 31 Woodcliffe Road Alexander Nedzel ............... 4 Chadbourne Road Mary Neumeier .................... 2 Pitcairn Place Loren Wood .................... 14 Benjamin Road Term Expires 2005 Nicholas Cannalonga ............ 942 Waltham Street Dan Fenn, Jr ...................... 59 Potter Pond Shirley Rauson Frawley .............. 68 Potter Pond William Frawley .................... 68 Potter Pond Gloria Holland ...................... 3 April Lane Arthur Katz ..................... 18 Barberry Road David Kessler .................... 20 Barberry Road Term Expires 2006 Darwin Adams ...................... 8 Field Road Samuel Berman .................. 11 Barberry Road Nancy Bryant ................ 56 Blossomcrest Road Jacqueline Davison ................. 86 Spring Street Kevin Johnson ................. 283 Concord Avenue Richard Neumeier .................. 2 Pitcairn Place Robert Rotberg .................. 14 Barberry Road Reid Zurlo .................... 42 Woodcliffe Road PRECINCT 4 Term Expires 2004 Nyles Barnert ................... 142 Worthen Road Scott Burson ........... * * * * 58 Sherburne Road South Georgia Glick ...................... 21 Eliot Road Charles Lamb ..................... 55 Baskin Road Ellen Jo McDonald ................. 50 Bridge Street John Rosenberg ................ 64 Bloomfield Street Sandra Shaw ................... 51 Wachusett Drive Judith Uhrig ................... 15 Vine Brook Road Term Expires 2005 Lisa Baci ..................... 18 Fair Oaks Terrace Timothy Counihan .................. 27 Percy Road John Davies .................. 18 Prospect Hill Road Beverly Kelley ..................... 24 Forest Street Nicholas Santosuosso ............ 2 Washington Street Ruth Thomas ..................... 10 Parker Street Martin White .................. 50 Bloomfield Street Term Expires 2006 Gloria Bloom ..................... 17 Loring Road Stacey Cannon .................... 17 Baskin Road Peter Enrich ...................... 35 Clarke Street David Harris ....................... 5A Eliot Road Michael Martignetti ............. 17 Highland Avenue Barrie Peltz ....................... 8 Jackson Court PRECINCT 5 Term Expires 2004 Ira Crowe ....................... 53 Woburn Street Irene Dondley .................... 22 Leonard Road Andrew Friedlich .................. 22 Young Street Paul Hamburger ................... 18 Cooke Road Carol Liff ....................... 19 Douglas Road M. Masha Traber ................. 106 Maple Street Charles Vail ..................... 66 Woburn Street Term Expires 2005 Paul Barnes ..................... 500 Lowell Street Marjorie Daggett ................. 9 Burroughs Road Anthony Galaitsis ................ 7 Burroughs Road John Hayward .................. 358 Woburn Street Loretta Porter ................... 24 Fletcher Avenue Ephraim Weiss ................... 462 Lowell Street David Williams ........... 1433 Massachusetts Avenue Term Expires 2006 David Burns ....................... 46 Ridge Road Todd Cataldo .................... 8 Fletcher Avenue Elaine Dratch .................... 2 Maureen Road Olga Guttag .................... 273 Emerson Road Gerard Moloney ............... 18 Saddle Club Road James Shaw ........................ 20 Vine Street Sam Silverman ................... 18 Ingleside Road PRECINCT 6 Term Expires 2004 Florence Baturin ................... 11 Alcott Road Paul Chernick ................... 14 Somerset Road Peter Cohen ........................ 5 Diehl Road Gerald Lacey .................... 18 Meriam Street Alan Lazarus ................... 22 Woodland Road Frank Sandy .............. 353 North Emerson Road Thomas Zimmer ................. 48 Hancock Street Page 16 2003 Annual Report, Town of Lexington Town Meeting Members continued from previous page Term Expires 2005 Norman Cohen ................. 56 Coolidge Avenue Marshall Derby .................. 23 Suzanne Road Jonathan Himmel ................ 66 Hancock Street Morton Kahan .................. 44 Hancock Street David Kaufman ............... 152 Burlington Street Dana Wendel ..................... 126 Grant Street Robert Whitman ................. 5 Hancock Avenue Term Expires 2006 Eric Carlson ...................... 186 Grant Street Bebe Fallick ........................ 4 Diehl Road Edmund Grant .................... 27 Grove Street Jane Pagett .................... 10 Oakmount Circle Edith Sandy ............... 353 North Emerson Road Sheldon Spector .................. 26 Suzanne Road Sheila Watson ..................... 5 Patriots Drive PRECINCT 7 Term Expires 2004 George Burnell ...................... 4 Eaton Road Patricia Costello .................... 9 Preston Road Margaret Counts-Klebe ............. 94 Winter Street David Kanter ....................... 48 Fifer Lane Joyce Miller ........................ 23 Fifer Lane David Miller ........................ 23 Fifer Lane Jane Trudeau ..................... 7 Volunteer Way Term Expires 2005 Deborah Brown ................. 47 Robinson Road Thomas Griffiths .................. 7 Volunteer Way Philip Hamilton ..................... 2 Grove Street Karl Kastorf .................... 545 Bedford Street Wendy Rudner ................. 18 Pine Knoll Road John Taylor .................... 11 Linmoor Terrace Martha Wood .................... 51 Gleason Road Term Expires 2006 Marsha Baker .................. 46 Burlington Street Steven Colman ...................... 63 Fifer Lane Robert Coyne .................... 2 Heritage Drive Ann Gilbert .................... 323 Bedford Street Fred Martin ...................... 29 Dewey Road James Wood, Jr .................. 51 Gleason Road Alan Wrigley ..................... 205 Grove Street PRECINCT 8 Term Expires 2004 Elizabeth Bryant ................. 18 Liberty Avenue John Cunha ................... 11 Homestead Street Diana Garcia ..................... 3 Gerard Terrace Thomas Harden ..................... 32 Hill Street David Horton ................. 68 Paul Revere Road Alan Levine ........................ 54 Reed Street James Osten ....................... 8 Revere Street Term Expires 2005 Roger Borghesam ................. 24 Hastings Road Margaret Bradley ................ 48 Bellflower Street Florence Connor ................... 12 Cedar Street Lorraine Fournier .................. 24 Cedar Street Charles Hornig ..................... 75 Reed Street Stewart Kennedy ................. 38 Liberty Avenue Richard Michelson ................. 54 Asbury Street Term Expires 2006 Richard Battin ................. 15 Paul Revere Road Larry Belvin ...................... 10 Denver Street Anne Frymer ..................... 64 Asbury Street Ingrid Klimoff ...................... 75 Reed Street Robert Phelan ..................... 152 Reed Street Shirley Stolz ............. 2139 Massachusetts Avenue Carolyn Tiffany .................... 109 Reed Street PRECINCT 9 Term Expires 2004 Victoria Blier ...................... 41 Shade Street Anthony Close .................... 174 Wood Street Rodney Cole ...................... 80 School Street Margaret Coppe ............... 12 Barrymeade Drive Thomas Fenn ...................... 15 Shade Street Hank Manz ...................... 14 Ellison Road Francine Stieglitz .................. 3 Amherst Street Dorris Traficante ................ 16 Fairbanks Road Term Expires 2005 Alice Adler .................... 10 Nickerson Road Mary Donahue ..................... 3 Crosby Road Emily Donovan ................... 110 Wood Street Janice Kennedy ................... 135 Wood Street Wendy Manz ..................... 14 Ellison Road Richard Schaye ....................... 7 Jean Road Term Expires 2006 Narain Bhatia ................... 8 Nickerson Road Richard Canale .................... 29 Shade Street Helen Cohen .................... 32 Patterson Road Susan Elberger .................... 10 Ellison Road Janet Perry ....................... 16 Ellison Road Janet Post ...................... 33 Fairbanks Road Fred Rosenberg .................... 76 Wood Street 2003 Annual Report, Town of Lexington Page 17 Town Meeting Members Association (TMMA) i cam r 0- -.04WA 4'." JL Y Seated L to R: Sam Silverman, Alan Lazarus, Hank Manz, Marsha Baker, Norman Cohen, Wendy Rudner, Wendy Manz. Standing L to R: Andrew Friedlicb, Margaret Counts- Klebe, Darwin Adams, Olga Guttag, Ingrid Klimo f f, Ellen McDonald, David Kaufman, Larry Belvin, Gloria Bloom, Janet Post, Jon Cole, John Bartenstein, Stewart Kennedy, Patrick Mebr. ROLE: To inform Town Meeting Members in advance on all warrant articles, meeting procedures, and matters of town governance; to act as an interface between Town Meeting and the town government, the Board of Selectmen, School Committee, and other town committees; to repre- sent the members of Town Meeting when the Meeting is not in session; and to improve Town Meeting procedures and processes. MEMBERSHIP: All Town Meeting Members are automat- ically members of the Association. At the first information meeting, precincts meet individually and elect their Precinct Chair, Clerk, and Associate officers. Those officers become the TMMA Executive Committee which serves for one year. TMMA officers are elected by the members at the annual meeting of the Association. The Executive Committee meets the second Wednesday of each month except for July and August or when Town Meeting is in session. The monthly meetings are open to all. HIGHLIGHTS: • Reviewed and discussed the following: — Financial summit meetings on the 2004 budget — Budget projections for FY05 — Update on status of the Cary Library project — Ongoing issues pertaining to Hanscom Field — Lincoln Field improvements — Status of newly restored LEXPRESS service • Co- sponsored, with the League of Women Voters, a public presentation by AvalonBay Communities outlining their plans for redevelopment of the Metropolitan State Hospital property. • Sponsored a public presentation by Patriot Partners out- lining their plans for additions and modifications to the property previously occupied by Raytheon. • Formed a Communication Working Group charged with improvement of the flow of information about town gov- ernment to Lexington citizens. • Sponsored a bus tour and published a warrant informa- tion book to help members of Town Meeting understand the articles. • Developed a TMMA web site. 2003 -2004 Executive Committee Officers Chair: Hank Manz Vice Chair: Wendy Manz Treasurer: Charles Hornig Clerk: Ingrid Klimoff Chair Clerk Associate John Bartenstein Mary Bowes Jon Cole Darwin Adams Patrick Mehr Jacqueline Davison Gloria Bloom Ellen McDonald Stacey Cannon Sam Silverman Elaine Dratch Olga Guttag Norman Cohen Alan Lazarus David Kaufman Marsha Baker Margaret Counts -Klebe Wendy Rudner Larry Belvin Robert Phelan Stewart Kennedy Janice Kennedy Vicki Blier Janet Post Page 18 2003 Annual Report, Town of Lexington 0 0 Il..L m� ` V l0 Town Meeting own Meeting was gaveled to order eight times by Moderator Margery M. Battin: on March 24, 26, and 31; April 21 71 14, 28, and 30 all at the National Heritage Museum. Three Special Town Meetings were held: on January 22 at the National Heritage Museum and at Clarke Middle School July 28 and 30, and November 17. In the first session, The Colors were posted by the Lexington Minutemen, accompanied by the Fife and Drum Corps of Diamond Middle School. The invocation was offered by the Rev. Judith Brain, Pilgrim Congregational Church. The Moderator honored deceased Town Meeting members Sheila Clemon -Karp, Lloyd Taylor, James Nicoloro and Francis H. McCarron for their dedicated service to the Town. Annual Town Meeting ART. 1: Annual Town Election. See page 13. ART. 2: Reports of Boards, Officers, Committees Reports relating to articles under consideration were pre- sented at appropriate times. In addition, reports were pre- sented by LexHab, the Met State Hospital Task Force, and the Lexington 20/20 Vision Committee. ART. 3: Appointments to Cary Lecture Series Adopted Marcb 24. Moderator to appoint committee of three to run lectures under the wills of Eliza Cary Farnham and Suzanna E. Cary. ART. 4: Operating Budget Adopted April 30. Provides monies for all Town Departments. Amounts to be raised from the tax levy except as noted. Numbers in the left hand column refer to line items. EDUCATION 1100 Lexington Public Schools $6513791454 With $2,592,000 contingent on approval of an override in Spring 2003 Special Election. Also see Articles 10 and 11. 1200 Minuteman Regional School $ 840,431 Assessment based on Minuteman Regional School District budget of $15,443,465, reduced by estimated fiscal 2004 State aid. EMPLOYEE BENEFITS 2110 Contributory Retirement $219941000 With $65,762 transferred from Water Enterprise Fund; $16,441 from Sewer Enterprise Fund. 2120 Non- Contributory Retirement $1231000 2130- Insurance $414061510 2150 With $91,388 transferred from Water Enterprise Fund, $52,888 from Sewer Enterprise Fund, $22,000 from Recreation Enterprise Fund. Further; amounts appropriat- ed for employee health and life insurance shall be transferred to this account to fund cost items (a) included in collective bargaining agreements between Town and employee organizations and (b) resulting from agreements as they bear on the employee compensation plan. The total appropriation shall be increased by $431,224 for unemploy- ment compensation insurance should an override fail in the Spring 2003 Special Election. DEBT SERVICE 2210 Payment on Funded Debt $312531000 With $15,000 transferred from receipts reserved for appropriation. 2220 Interest on Funded Debt $5471957 2230 Temporary Borrowing $2751000 2240 Exempt Debt $412891338 With $100,000 transferred from Recreation Enterprise Fund. OPERATING ARTICLES 2310 Reserve Fund $1501000 2320 Municipal Salary Adjustments $1851810 Appropriated to fund cost items as they bear on Town employee wage and salary plan. Amount to be distributed among personnel accounts authorized by Selectmen. With $2,029 transferred from Water Enterprise Fund, $1,791 from Sewer Enterprise Fund. ORGANIZATIONAL EXPENSES 2410 Municipal Services & $431576 Expenses /Personnel 2410 Municipal Services & Expenses $971400 continued on next page 2003 Annual Report, Town of Lexington Page 19 Town Meeting continued from previous page COMMUNITY SERVICES 4200 Fire Department Personnel $317011887 3000 DPW Personnel $310521188 With $542,467 of the appropriation With $262,613 transferred from contingent on approval of an override Water Enterprise Fund; $262,613 in the Spring 2003 Special Election. P g P from Sewer Enterprise Fund; 4200 Fire Department Expenses $4151673 $100,000 from Cemetery Trust With $30,000 of the appropriation Funds; $75,000 from Recreation contingent on approval of an override Enterprise Fund. With $178,541 of in the Spring 2003 Special Election. the appropriation contingent on approval of an override in the CULTURE and RECREATION Spring 2003 Special Election.. 5100 Library Personnel $114761258 3000 DPW General Expenses $411531397 With $272,077 of the appropriation With $191,000 transferred from contingent on approval of an override Water Enterprise Fund, $191,000 in the Spring 2003 Special Election. from Sewer Enterprise Fund; $79,193 5100 Library Expenses $2811588 from Parkin Meter Fund.With Parking $204,000 of the appropriation con - With $7,585 of the appropriation con - tin ent on a royal of an override in g PP tangent on approval of an override in the Spring 2003 Special Election. the Spring 2003 Special Election. Also, that $85,000 of expenses for 5200 Recreation Department $113271272 selling burial containers, biodegrad- Transferred from Recreation able bags and compost /recycling Enterprise Fund. product be funded by receipt of $85,000 in anticipated revenues, and SOCIAL SERVICES that the $40,179 surplus from FY2002 ma' be closed to the General Y 6000 Social Services Personnel $1751943 Fund. With $8,044 of the appropriation contingent on approval of an override 3600 Transportation Personnel $671745 in the Spring 2003 Special Election. With the appropriation contingent on approval of an override in the Spring 6000 Social Services Expenses $291,447 2003 S ecial Election. P With $88,926 of the appropriation contingent on approval of an override 3600 Transportation Expenses $3011245 in the Spring 2003 Special Election. With the appropriation contingent on approval of an override in the Spring COMMUNITY DEVELOPMENT 2003 Special Election. 7100 Community Development Personnel $636,184 3700 Water Department $514371920 With $98,836 of the appropriation Transferred from Water Enterprise contingent on approval of an override Fund. in the Spring 2003 Special Election. 3800 Sewer Department $810471157 7100 Community Development Expenses $581360 Transferred from Sewer Enterprise With $20,000 of the appropriation Fund. contingent on approval of an override in the Spring 2003 Special Election. PUBLIC SAFETY 7200 Planning Personnel $1831588 4100 Law Enforcement Personnel $319221920 With $14,854 of the appropriation With $87,025 transferred from contingent on approval of an override Parking Meter Fund. in the Spring 2003 Special Election. With $617,000 of the appropriation 7200 Planning Expenses $81450 contingent on approval of an override in the Spring 2003 Special Election. P g P 7300 Economic Development Personnel $771720 With $58,240 of the appropriation 4100 Law Enforcement Expenses $4151140 contingent on approval of an override With $22,000 transferred from in the Spring 2003 Special Election. Parking Meter Fund. Page 20 2003 Annual Report, Town of Lexington Town Meeting continued from previous page 7300 Economic Development Expenses $621051 With $5,350 of the appropriation con- tingent on approval of an override in the Spring 2003 Special Election. GENERAL GOVERNMENT 8110 Board of Selectmen Administration $601813 TOWN COMMITTEES 8310 Appropriation Committee Expenses $11000 8320 Miscellaneous Boards & Committees $81755 Expenses 8330 Public Celebrations $251000 FINANCE 8400 Finance Personnel $7921828 With $159,356 transferred from Water Enterprise Fund, $159,356 from Sewer Enterprise Fund. With $61,700 of the appropriation contingent on approval of an override in the Spring 2003 Special Election. 8400 Finance Expenses $2591900 In addition, $7,500 of expenses generated from enrollment in the Flexible Spending Plan will be funded by receipt of $7,500 in anticipated revenues. TOWN CLERK 8500 Town Clerk Personnel $2031458 With $28,128 of the appropriation contingent on approval of an override in the Spring 2003 Special Election. 8500 Town Clerk Expenses $521475 MANAGEMENT INFORMATION SYSTEMS 8600 MIS Personnel $1531280 With $28,064 transferred from Water Enterprise Fund, $28,064 from Sewer Enterprise Fund. 8 600 MIS Expenses $1751220 With $34,320 of the appropriation contingent on approval of an override in the Spring 2003 Special Election. ART. 5: Supplementary Appropriations for Current Fiscal Year (FY2002) Indefinitely postponed, Marcb 31. ART. 6: Prior Years' Unpaid Bills Indefinitely postponed, Marcb 31. ART. 7: Supplementary Appropriations for Authorized Capital Improvements Indefinitely postponed, Marcb 31. ART. 8: Capital Projects and Equipment Adopted Marcb 31, except item "l" adopted April 28. Funded through the tax levy, except as noted. a. Public Works Equipment Personnel With $35,000 transferred from Water With $2,357 transferred from Water b. Pine Meadows Equipment Enterprise Fund, $2,357 from Sewer Transferred from Recreation Enterprise Fund. Enterprise Fund. $0 8110 Board of Selectmen Administration $691150 Expenses e. Playground and Recreation Facilities Improvements $0 8120 Legal Fees & Expenses $2251000 8130 Town Report $61000 8200 Town Manager Personnel $3241919 With $34,559 transferred from Water $4501000 Borrowed. Enterprise Fund, $34,559 from Sewer j. Skate Park Improvements $0 Enterprise Fund. $3271390 8200 Town Manager Expenses $141667 TOWN COMMITTEES 8310 Appropriation Committee Expenses $11000 8320 Miscellaneous Boards & Committees $81755 Expenses 8330 Public Celebrations $251000 FINANCE 8400 Finance Personnel $7921828 With $159,356 transferred from Water Enterprise Fund, $159,356 from Sewer Enterprise Fund. With $61,700 of the appropriation contingent on approval of an override in the Spring 2003 Special Election. 8400 Finance Expenses $2591900 In addition, $7,500 of expenses generated from enrollment in the Flexible Spending Plan will be funded by receipt of $7,500 in anticipated revenues. TOWN CLERK 8500 Town Clerk Personnel $2031458 With $28,128 of the appropriation contingent on approval of an override in the Spring 2003 Special Election. 8500 Town Clerk Expenses $521475 MANAGEMENT INFORMATION SYSTEMS 8600 MIS Personnel $1531280 With $28,064 transferred from Water Enterprise Fund, $28,064 from Sewer Enterprise Fund. 8 600 MIS Expenses $1751220 With $34,320 of the appropriation contingent on approval of an override in the Spring 2003 Special Election. ART. 5: Supplementary Appropriations for Current Fiscal Year (FY2002) Indefinitely postponed, Marcb 31. ART. 6: Prior Years' Unpaid Bills Indefinitely postponed, Marcb 31. ART. 7: Supplementary Appropriations for Authorized Capital Improvements Indefinitely postponed, Marcb 31. ART. 8: Capital Projects and Equipment Adopted Marcb 31, except item "l" adopted April 28. Funded through the tax levy, except as noted. a. Public Works Equipment $1351000 With $35,000 transferred from Water Enterprise Fund; $100,000 borrowed. b. Pine Meadows Equipment $501000 Transferred from Recreation Enterprise Fund. c. Traffic Improvements $0 d. Street Related Improvements $9601000 With $500,000 raised from tax levy; $460,000 from Highway Reimbursement Notes. e. Playground and Recreation Facilities Improvements $0 f. Storm Sewer Improvements $1501000 Transferred from Sewer Enterprise Fund. g. Sidewalk Improvements $ 0 h. Sanitary Sewer Improvements $751000 Transferred from Sewer Enterprise Fund. i. Landfill Closure $4501000 Borrowed. j. Skate Park Improvements $0 k. Fire Equipment $3271390 From tax levy, with $216,248 of the appropri- ation contingent on approval of an override in the Spring 2003 Special Election. Should the override fail, $111,142 of the appropriation will placed in the Stabilization Fund. continued on next page 2003 Annual Report, Town of Lexington Page 21 Town Meeting continued from previous page 1. Town Building Envelope Program $2401180 With $60,180 from the tax levy and $180,000 borrowed. ART. 9: Water Distribution Improvements $900,000 Adopted March 31. To upgrade system on Larchmont Lane, Utica Street, and Laconia Street with $400,000 transferred from Water Enterprise Fund; $500,000 borrowed. ART. 10: High School Capital Project $1,500,000 Adopted March 31. Borrowed for acoustical modifications to about 20 classrooms. ART. 11: Capital Projects — Diamond and $190,000 Harrington Schools Adopted April 2. To repair gym floors at Diamond Middle School and Harrington Elementary School; with $125,000 from tax levy and $65,000 borrowed. ART. 12: DPW Operations Facility Indefinitely postponed, April 30. Would have funded design and engineering plans for a new DPW facility. ART. 13: Municipal Electric Utility Plan Adopted April 2. Encourages Selectmen to continue explor- ing the option of establishing a municipal electric utility. ART. 14: Senior Center Facility $30,000 Adopted April 30. For architectural, engineer- ing, and other professional services for plan- ning a new Senior Center. Transferred from the amount appropriated under Article 8 of the 2000 Annual Town Meeting. ART. 15: Property Acquisition — Map 49, Lot 54 on Forest Street Indefinitely postponed, April 2. ART. 16: Lexington Skate Park $30,000 Adopted April 14. From Recreation Enterprise Fund. For safety fencing and, if any money left over, landscaping and events. ART 17: Zoning Bylaw, Technical Corrections Adopted April 2. ART 18: Amend Zoning Bylaw Indefinitely postponed, April 2. Would have rezoned 124 and 128 Spring Street and 95 Hayden Avenue to CD from CRO. ART 19: Amend Zoning Bylaw: Banks Adopted April 2. Minor change regarding bank drive -in facilities. ART. 20: Amend Zoning Bylaw: Signs Adopted April 7. Permits political signs on lawns; clarifies rules on signs in commercial districts. ART. 21: 40B Comprehensive Permit Indefinitely postponed, April 7. Would have provided guid- ance to Zoning Board of Appeals regarding high density (40B) developments. ART. 22: Lincoln Park Athletic Fields Indefinitely postponed, April 7. Would have specifed natur- al grass instead of synthetic turf in rebuilding the fields. ART. 23: Conservation Land Tranfers a. Adopted April 30. Transferred about 14.7 acres of Town - owned land on Highland Avenue to Conservation Commission. b. Indefinitely postponed, April 30. Would have transferred small parcel behind DPW facility to Conservation Commission. c. and d. Indefinitely postponed, April 30. Would have transferred two parcels on North Street Sand Pit to Conservation Commission. ART. 24: Conservation Commission Non - Criminal Disposition Adopted April 2. Increased fines for violations of local con- servation codes. ART. 25: 201 Bedford Street Disposition Adopted April 30. Urged Selectmen to continue study of options for use of DPW site; build Senior Center and/ or rebuilt DPW facility. ART. 26: Accept MGL Chapter 54 §16A Adopted April 2. Authorizes Town Clerk to appoint people to fill election officer vacancies on Election Day, if needed. ART. 27: Accept MGL Chapter 40, §8J Adopted April 2. Authorizes establishment of a Commission to promote the integration and participation of disabled people in town activities. ART. 28: Retirement Board Indefinitely postponed, April 2. Would have provided early retirement incentive program for certain town employees. ART. 29: Petition to General Court to Amend Alcoholic Beverage License Provisions Adopted April 2. Authorizes Selectmen to petition General Court to allow the Selectmen to grant liquor licenses to restaurants with fewer than 99 seats. ART. 30: L.G. Hanscom Field Adopted April 7. Requested Selectmen to renew efforts to restrict expansion at Hanscom Air Field. ART. 31: Use of Funds to Reduce the Tax Rate $640,333 Adopted April 28. Transferred from Unreserved Fund Balance. Page 22 2003 Annual Report, Town of Lexington Town Meeting continued from previous page Special Town Meeting January 22, 2003 Special Town Meeting November 17, 2003 ART. 2: Lincoln Park Athletic Field Reconstruction ART. 2: Operating d Capital Budget Not Adopted, January 22. Would have appointed an ad hoc P g an P d g laps for reconstruction of the athletic Adjustments to budget line items voted at 2003 Town committee to review . P Meeting for FY 2004. fields, consider alternatives, and report to the Selectmen. Special Town Meeting July 28 and July 30, 2003 ART. 2: Operating and Capital Budget Indefinitely postponed, July 30. Would have restored fund- ing of $529,948 to Fire and Police Departments, Transportation, and Community Development. ART. 3: Operating Budget Indefinitely postponed, July 30. ART. 4: Transportation Services $1161000 Adopted July 30. To restore LEXPRESS service for Fiscal Year 2004. a. With $23,000 transferred from Reserve $311000 Account and $8,000 from owners of two Hayden Ave. properties in Transportation Demand Management program. b. From fare revenue, provided Selectmen $851000 devise fare structure by August 25, 2003. ART. 5: Public Safety Part I: Not adopted July 30. Would have appropriated an additional $366,846 for Public Safety Budget for Fiscal year 2004. Part II. Not adopted July 30. Would have required future Public Safety expenditures be determined independently of other town appropriations. Part A Line Item 1200 Minuteman Regional High School $61,000 Adopted November 17. Supplemental Appropriation Line Item 3000 DPW General Expenses $25,203 Adopted November 17. Supplemental appropriation for snow removal Line Item 2110 Contributary Retirement ( $1,234,797) Adopted November 17. Reduction enabling early retirement for certain town employees. Part B Line Item 4200 Fire Personnel $100,000 Not adopted, November 17. Proposal to reopen East Lexington Fire Station. ART. 3: Zoning Bylaw Change, CD -6 to CRO on Rangeway Street Indefinitely postponed, Nov. 17. ART. 4: Zoning Bylaw Change: CD -6 to CRO: 12 -18 Hartwell Avenue Indefinitely postponed, November 17. ART. 5: Safe Havens Adopted November 17. Petition for a Special Act protecting parents from prosecution for abandonment if they volun- tarily place their newborns or infants in a hospital emer- gency room, police or fire station. 2003 Annual Report, Town of Lexington Page 23 Police Department Expenditures FY03 FY02 Payroll Police $314411491 $ 334511741 Dispatch $400,542 $372,496 Parking Meter Maintenance $311283 $ 261363 Expenses Police $3681014 $3571725 Dispatch $261726 $251138 Parking Meter Maintenance $161684 $141965 Personnel Full Time Police 56 56 Dispatch 8 8 Parking Meter Maintenance 1 1 Part Time Police 5 5 Personnel figures reflect original appropriations for FY03 and do not reflect staffing levels post- override. APPOINTED by the Town Manager: Chief of Police Christopher Casey since 1993. The Town's fiscal situation has had a dramatic impact on the Lexington Police Department. The Department lost funding for 15 positions because of the override failure, and resulted in the layoff of 9 sworn officers. Over the past ten years, the Lexington Police Department had developed and engaged in a number of programs designed to enhance delivery of ser- vice to the community and further institutionalize the Philosophy of Community Policing. These include our School Resource Officer Program and Family Services Detective, Desk Officers, the Center Officer and Drug Task Force Officer. Most of these programs were reduced or elim- inated so that emergency response capabilities could be maintained. The highest priority will be the maintenance of a "4 -car plan" ensuring at least four officers working patrol during any given 8 -hour shift. The Department's challenge will be to deliver basic police services with significantly reduced resources. Personnel Changes The year began with 53 sworn officers, 8 dispatchers, 1 parking enforcement officer, 1 mechanic, 3 clerical positions, and 5 Cadets. Nine officers were laid off and two others were lost through attrition. Officer Alden Evelyn, an Air Force Reservist, was called to active duty. Dispatcher William Cahill retired after 20 years of service and the cadet positions eliminated. With the Town's acceptance of the Early Retirement Incentive, 5 sworn officers and 1 civilian employee retired in December. Retirements included Captain Steve Corr with more than 33 years of service, Lt. Richard Ham with 31 years of service, Patrol Officer James Silva with 29 years of service, Patrol Officer H. James Casey with 22 years of service, and Traffic Clerk Julie Miller after 18 years of service. One of two vacant dispatch positions was filled with the appointment of Michelle Donohue. The Board of Selectmen authorized a committee to study public safety staffing needs. The results of that study will be report- ed to the Board of Selectmen early in 2004, and will impact future staffing levels. Noteworthy Investigations In July, two juveniles were arrested after it was determined they were involved in a number of suspicious fires at Lexington High School. Two armed robberies at a local gas station were solved with the arrest of a Woburn man who currently awaits trial. A fatal pedestrian accident in Lexington Center resulted in Motor Vehicle Homicide charges against a local resident in November. Attempted Murder charges were brought against a resident after she attacked her elderly mother in November. o T O r l r 40 .; O � - T n aj . -, rD Officer Bryan Savage and Larry the Crash Test Dummy (Lt. Charles Sargent) with a young friend at the Stop and Shop during "Click- it -or- Ticket" seat belt awareness cam- paign. Page 24 2003 Annual Report, Town of Lexington Police Department continued from previous page Programs and Initiatives The Philosophy of Community Policing promotes preven- tion, partnerships and problem solving. Over the past sever- al years, the Department has made tremendous strides in developing programs that meet community needs while pro- moting the community policing philosophy. During the past year the department was awarded several grants that per- mitted continuation of programs such as the Community Policing Grant from the Executive Office of Public Safety (EOPS) and the Click- it -or- Ticket grant. The Community Policing Grant contributed funds for strategic planning, selective traffic enforcement with a motorcycle and for train- ing of the command staff in Critical- Incident Management. The Click- it -or- Ticket Grant provided overtime funding to further selective traffic enforcement programs aimed at speeders and reckless operators, and to encourage compli- ance with the seatbelt law. Some programs that had previously been institutionalized were eliminated as a result of fiscal difficulties. Two School Resource Officers (SRO) positions were eliminated. Both positions were full -time assignments to the Lexington Public Schools where officers were actively engaged in health and law classes, traffic safety programs, facility security, school events, and other school -based partnerships. One Detective assigned full time responsibility to the Middlesex Suburban Drug Task Force was eliminated. The Task Force Detective engaged in regional drug interdiction and enforcement and provided the Town of Lexington with resources not other- wise possible. The Family Service Detective Position was eliminated. This Detective was dedicated full time to follow - up on all Domestic Abuse, Child and Elder Abuse cases and in maintaining our "At Risk File," a comprehensive listing of children and adults in the community with special needs. Service Calls and Statistics Deviations in Complaints and Calls for Service, Criminal Court Activity, Criminal Court Cases, Citations Issued and fines generated by Parking Violations and Moving Violations were affected by a number of variables. Reduced levels of personnel have necessitated the elimination of cer- tain services normally provided to the community. In addi- tion, self- initiated police activity has been reduced signifi- cantly because of decreased staffing levels. With optimal staffing levels, 4 or 5 patrol officers are patrolling the Town during any given 8 -hour shift. Current staffing levels permit the deployment of 3 or 4 patrol officers during any given shift resulting in decreased activity levels. There were no sig- nificant changes in crime over the previous year. Fines Generated by Traffic Enforcement Parking Violations .................... $821110 Moving Violations ................... $1031155 Criminal Court Summary Arrest without Warrant .................... 113 Arrest with Warrant ....................... 31 Criminal Summons ....................... 181 Clerks Hearing ........................... 75 Private Complaints ......................... 5 Protective Custody ........................ 12 Criminal Court Cases Motor Vehicle Homicide ..................... 1 Operating to Endanger ..................... 17 Operating without a License ................. 52 Operating under the Influence ................ 37 Revoked /Suspended License .................. 65 Use of MN without Authority ................ 5 Disorderly /Disturbing the Peace ............... 12 Liquor Violations ......................... 20 Vandalism /Malicious Damage ................ 17 Forgery /Uttering ........................... 4 Receiving Stolen Property .................... 4 Drug Violations .......................... 41 Summary of Serious Offenses Arson..... ..............................4 Rape..... ..............................0 Assault /Including Weapons .................. 15 Robbery /Home Invasion ..................... 2 Burglary /Breaking and Entering ............... 27 Larceny............................... 163 Motor Vehicle Theft ........................ 3 Protective Order Violations .................. 11 continued on next page Larcenies Reported ... 163 '16 989 Auto Thefts 24 Calls for Service .....13,976 Auto Thefts ............. 3 6 14 Serious Offenses ....... 225 (2) 8 Accidents ........... 1021 6 4 2003 4 °° 600 Serious Offenses Soo 400 _00 1989 300 100 1 Larcenies — Reported 1989 2003 2003 2003 1989 Accidents 2003 14000 Calls for Service 1 00 1000 13000 1989 900 1- 111111 800 11000 700 2003 Annual Report, Town of Lexington Page 25 Police Department continued from previous page Motor Vehicle Citations Issued Warnings .............................. 831 Civil Infractions ........................ 1479 Criminal Complaints ...................... 170 Arrests.... .............................57 Total ..... ...........................2537 Complaints and Calls For Service Motor Vehicle Accident Calls .............. 1021 Animal Control .......................... 197 Alarms: Residential /Commercial ............ 1669 Fire Calls ............................. 1306 Medical Assists ......................... 1955 Motorist Assist .......................... 442 Missing Persons .......................... 42 Disturbance /Dispute ...................... 260 Building and Person Checks ................ 2472 Suspicious Activity ....................... 183 All Crimes ............................. 777 Miscellaneous Calls ...................... 3 645 High Accident Locations (10 or more) Massachusetts Avenue (Lexington Center Area) ... 40 Bedford Street @ Rte. 95/128 cloverleaf ......... 35 Bedford Street @ Eldred Street ................ 22 Bedford Street @ Hartwell Avenue ............. 17 Bedford Street @ Harrington Road ............ 15 Marrett Road @ Massachusetts Avenue (Minuteman Reg. H.S.) ..................... 14 Marrett Road @ Lincoln Street ............... 11 Lowell Street @ East Street .................. 11 Police Manual Policy Committee ROLE: To review the Police Department Manual and make recommendations at least once a year to the Board of Selectmen concerning revisions, amendments, and additions. APPOINTED by the Selectmen: Chair Chief Christopher Casey, Gerald McLeod, Edith Flynn, William Hayes, Cleveland Coats, Selectmen's Liaison Peter Kelley. HGHLIGHTS: • Reviewed and approved Personnel Evaluation System for Patrol Officers and Detectives. • Reviewed and approved Field Training and Evaluation Program for recruit officers. Traffic Safety Advisory Committee ROLE: To advise the Selectmen on traffic safety issues. Residents with traffic - safety - related concerns or suggestions write to the Selectmen's Office and these items are forward- ed to the TSAC where they are scheduled for a public meet- ing. TSAC recommendations are presented to the Selectmen at a public hearing. If approved, the recommendations are forwarded to the Department of Public Works for imple- mentation. APPOINTED by the Selectmen: Chair Eric Zanin, Bill Mix, Steve Frymer, Nijdeh Haven, Dana Ham (School Department), David Carbonneau (DPW), Captain Steven Corr (Police Department). HIGHLIGHTS: The following recommendations were made by TSAC and ordered by the Selectmen: • Install a crosswalk on Wood Street at the Lincoln Labs entrance. • Install a white edge line on Concord Avenue to encourage traffic to stay closer to the center line and improve safety for cyclists and pedestrians. • Seek approval of the City of Waltham and the State for a truck exclusion on Walnut Street. • Install a crosswalk on Worthen Road at the Douglas Funeral Home. • Install a "No U Turn" sign on Waltham Street at Hayden. • Install child safety signage on Partridge Road to serve the community swimming pool. • Conduct further investigation into installing a traffic sig- nal on Massachusetts Avenue at Maple Street. • Install a Blind Driveway sign on Whipple Road. • Install a crosswalk on Worthen Road serving the Skate Park. • Install a No Parking sign in front of 394 Lowell Street. • Install a crosswalk on Peacock Farm Road. • Implement a "No Turn on Red" regulation on Worthen Road at Waltham Street. Page 26 2003 Annual Report, Town of Lexington Fire Department APPOINTED by the Town Manager: Chief Peter Torode since June 2001. ROLE: To protect the lives and prop- erty of the commu- nity from emergencies involving fire, medical, hazardous materials, and environmental causes. This mission will be achieved through public education, code management, and emergency response. Expenditures Payroll FY03 FY02 $315051556 $312781794 Expenses $4951244 $3131303 Personnel Full Time 54 54 The Chief of the Fire Department is designated the Emergency Management Director for the Town. His role is to provide guidance and assistance to the citizens of the com- munity following natural disasters and other emergencies, and to be the point of contact for State and Federal aid in the wake of a major incident. HIGHLIGHTS: • Continued to adapt our service delivery according to anticipated public safety needs, particularly in the area of fire safety education and injury prevention. The SAFE (Student Awareness of Fire Safety Education) program is an example of our formal effort. Informal examples include inspections and code management, and presenta- tions at various facilities and events in Town. • Operational priorities remain Life Safety, Incident Management, and Property Conservation (whether person- al, public, or environmental). Responded to medical emer- gencies, fires, and alarms for fires, motor vehicle accidents, hazardous materials incidents, and calls for rescue and aid. • Provided emergency medical service and paramedics pro- vide advance life support care when needed. Number of incidents continued to increase at a steady rate, following a dramatic increase of 30% in the mid - nineties. • The Town and the Department made a commitment to start a paramedic service and expect to achieve that goal next year. Interested firefighter EMTs are now in training and should be taking their certification soon. Experienced paramedics have been and will be hired through attrition. There are currently five experienced paramedics which permits the operation of an Advanced Life Support service in start -up status. In the Spring 2004, another four expe- rienced paramedics will be hired and full- service delivery will be provided. Fire Prevention Division • Continues to administer two primary programs fire safe- ty education and code compliance. The Division is staffed by the Assistant Chief and is assisted by suppression per- sonnel. In the fire safety education endeavor, the SAFE pro- gram continues to be a great success. A grant from the Office of the State Fire Marshall provides funds for this program. The SAFE staff brought the NFPA "Learn Not To Burn" program to 600 elementary schools students. • Delivered employee fire safety programs to industry. • The code compliance program is still growing. Smoke detector, fire alarm and fire protection systems, oil burner, LP gas storage, underground storage tank removals and testing, gasoline stations, and mandated fire prevention inspections require the attention and the time of both staff and fire suppression personnel. Several major commercial buildings and municipal projects were checked from fire protection plan review through acceptance inspection. Fire Suppression and Emergency Response • Due to the failure of the override referendum in June, the East Lexington Fire Station closed. This station had been continuously staffed since 1951, when it was constructed to replace the fire hall in the same location. • Attended to several multiple alarm fires, working fires, and hazardous materials incidents as well as emergency continued on next page Emergency Response 5000 4000 3500 3000 2500 2000 1500 1000 500 0 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 ■ Total Emergency Calls ❑ Medical Calls 2003 Annual Report, Town of Lexington Page 27 Fire Department continued from previous page medical calls, motor vehicle accidents, and calls for alarms. For example: — 3218 total emergency Reponses. This is the 11th year of more than 3000 responses. — 1998 emergency medical responses of which 1500 involved the transportation of one or more patients to a medical facility. — 91 hazardous materials incidents. Fire Loss Estimated annual property loss from fire exceeded $2.5 million. There were 83 fires including 2 multiple alarm fires, a 3 -alarm fire on Camden Street, and a 2 -alarm fire on Cedar Street. There were 54 other fire incidents that caused damage. Vehicle and nonstructural fires accounted for $73,000 in losses. Personnel Fire Fighter Richard Rycroft retired in 2003. Lieutenant Board of Health ROLE: To protect and promote the health of resi- dents and those who work in or visit the Town; to de elo and Expenditures Payroll FY03 FY02 $1801238 $1 761273 Personnel Full Time 4 4 Part Time 1 1 V p implement effective health policies, regulations, and pro- grams that prevent disease and ensure the well -being of the community. APPOINTED by the Town Manager: Chair James Fearnside, MS; Burt Perlmutter, MD.; Wendy Heiger- Bernays, PhD; Elaine Grunberg, MD; and Martha Wood, MBA. Both Elaine Grunberg and Martha Wood retired in 2003 and were replaced by Jean Kelly, MD; and Sharon MacKenzie, RN. Staff: Health Director Beverly Anderson, MPH, CHO (until the Fall); Environmental Health Agent: Kathy Fox; Public Health Nurse Joyce Cheng, RN (until the Fall), and Administrator Ann Belliveau (shared with other departments) . HIGHLIGHTS: • Resignations of the Health Director and Public Health Nurse in the Fall left the Department in urgent need of restaffing. A search is underway for a qualified replace- ment for the health director. Alternative ways to accom- plish the public nurse health functions are being consid- ered. Due to the failure of the Proposition 2 -1/2 override, the position of animal control officer has been eliminated and the Health Department Administrator has been assigned other, additional duties. Edward Costello and Chief Peter Torode retired under the Early Retirement Incentive. Fire Fighter Gary Silva will retire in early 2004. New Equipment and Programs • Placed a new wild -land urban interface engine in service. The Department was awarded a Federal Emergency Management Agency grant of $189,000 to fund 90% of the vehicle cost. This replaces a 40- year -old brush engine and provides added versatility to the community. • Received a matching grant from the Federal Emergency Management Agency of up to $47,958 in the Fire Fighter Safety category for a fitness and wellness program. • Continued to work with the Water Department on hydrant testing, marking, and cataloging. About 300 hydrants were inspected and tested for available water supply for fire suppression. • Participated with the Council on Aging conducting monthly blood - pressure clinics at the Senior Center. • Worked with the newly created Center for Emergency Preparedness within the Massachusetts Department of Public Health to write a plan that defines responses at the community, regional, and State levels to incidents of dis- ease outbreak, environmental conditions, or bioterrorism. • Received a skin cancer grant from the Massachusetts Health Officers Association, to be used to encourage skin cancer prevention. The grant provided educational pro- grams at the Teddy Bear and Camp for All programs, sponsored by the Lexington Recreation Department. • Participated again in a Northeast Solid Waste Consortium - sponsored program to reduce mercury, a potent neurotoxin, in the waste stream. Mercury ther- mometers, blood pressure cuffs, switches, and thermostats may be deposited at no charge at the Health Department, Office of Community Development. Fluorescent bulbs may be disposed for free at the Minuteman Household Hazardous Waste facility. • Only one of two applications of lavacide was applied to town catch basins in the spring, but the second application was canceled due to town budget cuts. No funds are avail- able for this program in 2004. This prevention program had been instituted due to the increased incidence of mos- quito -borne diseases such as West Nile Virus. • The State Department of Public Health provided 580 doses of influenza vaccine. Due to staff cuts at the Health Department, Carlson Real Estate provided funding for the Visiting Nurses Association of Arlington to staff the clinic at the Council on Aging facility vaccinating 265 senior cit- izens and those chronically ill. The unused vaccine was returned to the DPH. Page 28 2003 Annual Report, Town of Lexington Board of Health continued from previous page 300 L N 200 m 100 0 m E Z 0 2002 2003 Disease Screening Note: No Screening Done After 6/03 o TB test ❑ Diabetes Screening . Blood pressure 2002 2003 Communicable Disease Surveillance 50 Health Department Staff 40 ❑ Other (14 ❑ Tuberculosis 1200 ❑ Food ❑ Pneumococcal 2100 (new, active & v 30 o Animals ❑ Influenza latent) 0 L. 20 ❑ Hepatitis B E 1900 800 ■ Campylobactor Z 10 N (food, water) 0 v 600 300 L N 200 m 100 0 m E Z 0 2002 2003 Disease Screening Note: No Screening Done After 6/03 o TB test ❑ Diabetes Screening . Blood pressure 2002 2003 2003 Annual Report, Town of Lexington Inspections ° 800 ■ Other (16 Categories) 600 ❑ Demolitions 400 ❑ Dumpsters ° 200 ■ Food Establishments 0 Z 2002 2003 Immunizations Provided by 2250 Health Department Staff 1400 ❑ Other (14 Categories) 1200 ❑ Food ❑ Pneumococcal 2100 c"n 1000 2050 o Animals ❑ Influenza ❑ Nuisance Z 1950 ■ Hepatitis B 1900 800 ■ Complaints Heard N v 600 ° L 400 200 E Z 2002 2003 2003 Annual Report, Town of Lexington Inspections ° 800 ■ Other (16 Categories) 600 ❑ Demolitions 400 ❑ Dumpsters ° 200 ■ Food Establishments 0 Z 2002 2003 Inquiries to Health Department N 1500 v ■ Other (16 0 1000 Categories) o Animals E500 ❑ Disease ❑ Haz Waste Z 0 .Food Est. 2002 2003 Page 29 Complaints 2250 2200 ❑ Other (14 Categories) 2150- ❑ Food o L 2100 ■ Env. 2050 o Animals 2000 ❑ Nuisance Z 1950 ❑ Dumpsters 1900 ■ Complaints Heard 2002 2003 by Health Dep't Inquiries to Health Department N 1500 v ■ Other (16 0 1000 Categories) o Animals E500 ❑ Disease ❑ Haz Waste Z 0 .Food Est. 2002 2003 Page 29 Department of Public Works APPOINTED by the Town Manager: Director William Hadley since April 2000. ROLE: To enhance the quality of life in Lexington and sup- port the Town's core values. Every effort is made to maximize the efficient, effective use of resources in support, maintenance, and upkeep of the infrastructure, public lands and programs. Public Works is committed to public safety and providing prompt, courte- ous, quality service to customers and each other. Expenditures Payroll FY03 FY02 $ 413511718 $ 410883313 Expenses $14,864,423 $13,760,165 Personnel Full Time 86 88 Part Time 7 7 Seasonal 2 3 STAFF CHANGES Ralph Pecora, Water /Sewer Superintendent, left in August to accept a similar position in the City of Waltham. Brian Gilbert, Public Grounds Superintendent from 1993 to 2000 and Manager of Operations since then, left in September to become the Director of Public Works in the City of Amesbury. He served Lexington for ten years with the last three as the Director's right hand person. As a result of the budget- cutting process and the failed Proposition 2 -1/2 override vote, the Public Works Department was reduced by seven employees mid -year: three in Public Grounds, two in Highway, two in Transportation, and two employees' hours were reduced to part time. The Manager of Operations and Highway Superintendent positions were combined and assumed by Wayne Brooks. Transportation Services, including LEX- PRESS and Chair Car, were eliminated as of July 1. However, LEXPRESS returned in September because of the extensive dedication of the Transportation Advisory Committee and several volunteers. PUBLIC SAFETY The Department is an integral part of Lexington's public safety network with such services a main priority. The water at Town Center Pool Complex was maintained, making sure the area is safe and the quality of water meets the state regulations. Staff maintained the parks, recreation facilities, and playground areas, and inspected the play- ground equipment. Staff groomed, mowed, and raked the ball fields so the high school sports teams as well as youth and adult leagues could enjoy their games knowing they were playing on safe fields limiting any risk of injury. Staff maintained and pruned the Town's tree canopy along roadways, in parks and other public grounds areas improv- ing site lines to ensure safe passage for pedestrians and vehi- cles. Employees maintained the road infrastructure, patched potholes, resurfaced neighborhood streets, and painted pavement markings. The crosswalks were maintained allow- ing safe, identified areas for pedestrian crossing, and old and faded traffic signs were repaired and /or replaced to imple- ment all the safety recommendations from the Traffic Safety Advisory Committee. During the winter snowstorms, roads were plowed, keeping them open so vehicles can pass safely and police and fire can respond to incidents. Staff responded to the call from the police dispatcher requesting a sander to take care of an icy street. Staff coordinated the management of thousands of tons of trash, recyclables, electronics, appliances, and household hazardous products. The sewer infrastructure was maintained, assuring the safe and proper discharge of wastewater. When there was a blockage, the pipe was cleared and staff helped clean up the waste so that the resident could once again have a safe and clean living area. The water infrastructure was maintained, assuring the safe delivery of quality potable drinking water to residences and businesses. Staff made sure that water quality met the stan- dards of the Safe Drinking Water Act. When there was a water break, it was quickly repaired, limiting the potential for property damage and the time an area may have reduced fire protection. The 1500 fire hydrants were also main- tained, assuring that there would be sufficient water pressure and water flow to assist in putting out the fire. HIGHLIGHTS • As part of the first phase of the $7,000,000 debt exclusion article funded in 2002, ten miles of roads were resurfaced. • In May, DPW hosted its first open house at the Operations Facility. Over 500 residents participated in demonstrations of equipment and explanations of DPW functions. Children enjoyed climbing on trucks and learning about the various Public Works jobs. • The Town entered a contract to lock in a rate for whole- sale purchase of natural gas with Power Options, Inc. • During the summer, the Town approved a new contract to dispose of the Town's solid waste at a much lower rate after the expiration of the current NESWC contract in 2005. Page 30 2003 Annual Report, Town of Lexington DPW: Administration DPW Administration ROLE: To manage personnel, monitor the annual budget and supervise the numerous projects and competitively bid contracts f or Public Works ser- vices including disposal of solid waste, recycling and special collec- tions for State - banned haz- Expenditures Payroll FY03 FY02 $3361713 $3041583 Expenses $ 321251 $ 271536 Personnel Contractor: HVAC Mechanical Systems, Inc. Full Time 7 7 ardous products, snow plowing, street lighting, transporta- tion, and parking program. HIGHLIGHTS: • Administrative support was provided for the regional Household Hazardous Products Facility including the accounting function and analysis of statistics for the eight member towns. • Staff provided liaison to several work groups and ad hoc committees devoted to the renovation or relocation of the DPW Operations Facility, and the electric utility. Engineering Division ROLE: To provide design, construction, and management ser- vices to the DPW and to other departments, boards, commit- tees, and the gen- eral public. Town Engineer: Peter Chalpin, P.E., since September 1998. Expenditures Payroll FY03 FY02 $3601184 $3511022 Expenses $ 91481 $ 101238 Personnel Contractor: HVAC Mechanical Systems, Inc. Full Time 7 7 • Infrastructure Renewal: Engineering staff designed, man- aged and /or supervised projects totaling approximately $2 million. Contract 03 -1 $1,759,000 Street Resurfacing Contractor: E. H. Perkins Co., Inc. Resurfaced 10 miles of streets Contract 03 -2 $100,000 Storm Water Improvements Study Contractor: Tutela Engineering Co., Inc. Contract 03 -3 $180,000 Lexington Center Traffic Signals Contractor: J. E. Guertin Co., Inc. Replacement of signal at Massachusetts Avenue and Waltham Street. • Facilities Design, Construction & Renewal. Engineering staff designed, managed and /or supervised projects total- ing approximately $558,000. Contract 04 -2 $601000 Buckman Tavern Roof Replacement $3341581 Contractor: Vareika Construction, Inc. Expenses Contract 03 -6 $286,000 Town Office Building HVAC Replacement Contractor: HVAC Mechanical Systems, Inc. Full Time Contract 03 -7 $67,500 Visitors Center Restroom Replacement 1 Contractor: Dayco Construction, Inc. Contract 03 -8 $25,000 Fire HQ Floor Replacement Contractor: A. J. Rose Co., Inc. Contract 03 -9 $54,000 Visitors Center ADA Contractor: Dayco Construction, Inc. Contract 02 -8 $30,000 Police Station Locker Room Contractor: Dayco Construction, Inc Contract 02 -13 $25,000 Town Office Building ADA Hardware Contractor: Bedford Lock Co., Inc. New Water /Sewer Connection Permits: Issued 49 permits for new water or sewer service for new homes. Water /Sewer Permits: Issued 134 permits for repair /replace- ment of water or sewer service to existing homes. Street Opening Permits: Approved and issued 255 permits for opening or occupying the public way to contractors. Property /Utility Records: Received 986 requests for infor- mation from citizens, contractors, developers, and real - tors. Public Building Maintenance ROLE: '16 ensure environmentally safe and aestheti- cally pleasing public buildings by providing cus- todial services, preventive main- Expenditures Payroll FY03 FY02 $3341581 $3051849 Expenses $4091247 $4371601 Personnel Full Time 9 9 Part Time 1 1 tenance, repairs and renovations, monitoring energy use, and overseeing con- tracted repairs. Superintendent: Wayne Medlin since April 2001. HIGHLIGHTS: • Performed preventive maintenance and minor repairs to mechanical systems in the Town Office Building, Police Station, Fire Stations and DPW Facility, including repair- ing coils and replacing a boiler section. • In conjunction with the HVAC project in the Town Office Building, performed electrical system circuit tracing. continued on next page 2003 Annual Report, Town of Lexington Page 31 DPW: Public Building Maintenance continued from previous page • Oversaw installation of ADA- compliant renovations to the Visitors Center including a new front door, bathrooms, and walkways; new floors in the Assessor's Office and Fire Headquarters; and new floors and bathroom renovations in the Police Department. • Oversaw boiler repairs in Cary Hall, Fire Headquarters and the DPW Operations Facility, and glycol replacement in air conditioning systems in Cary Hall and Town Office Building. • Oversaw the repair of coils in air conditioning units in Cary Hall and the roof replacement at the Buckman Tavern. • After receiving an 80% grant from NSTAR for energy -effi- cient lighting in the Town Office Building, oversaw the installation of the fixtures at night. • Secured the East Lexington Fire Station after the building was closed. Highway Division ROLE: To maintain 126 miles of accepted streets and side- walks, the drainage system and brooks, and to oversee the Road Machinery Division and Snow Removal Operations Superintendent: Wayne Brooks since May 2000. Expenditures Payroll FY03 FY02 $6371842 $6611714 Expenses $2041811 $2011481 Personnel Full Time 15 16 HIGHLIGHTS: • Street and Sidewalk Repair: Used over 1000 tons of asphalt to maintain roads and sidewalks and to install berm. • Storm Drain Maintenance: Repaired and rebuilt over 40 catch basins. • Catch Basin Cleaning: Cleaned 4625 catch basins. Contractor: Lloyd Truax & Co. Inc. $291508 • Street Sweeping: Performed by town personnel on a straight -time basis using two town -owned sweepers. • Traffic Line and Crosswalk Markings: Lines were painted in the summer by a publicly -bid contractor. Crosswalk and parking lines were painted in the spring by DPW staff on a straight -time basis. Due to budget cuts, only partial line painting was allowed. Contractor: Markings, Inc. $51315 • Traffic Sign Maintenance: 2400 traffic control signs and 500 parking meters were maintained by the Town. All repairs and installations were handled to ensure a timely response to traffic control issues. • Traffic Signal Maintenance: Maintained 13 traffic control signals and 11 additional flashing signals or spotlights. Staff replaced bulbs and a private contractor performed repairs on an on -call basis. Contractor: Tri -State Signal $71808 Snow Removal Operations ROLE: To handle all snowplowing and sanding operations using Public Works staff and 34 pieces of Town -owned equipment including 7 sanders, and 29 pieces of hired Expenditures Payroll FY03 FY02 $5201887 $2911394 Expenses $6661579 $3201538 Personnel Full Time All DPW All DPW Staff Staff plowing equipment and operators. Program Manager: Highway Superintendent Wayne Brooks since May 2000. HIGHLIGHTS: • Last winter, Lexington experienced 11 snow and ice storms for a total of 65.5 inches of snow. Snow was removed from the center business district twice; eight storms required full plowing operations by town staff and outside contractors; 4880 tons of sand and salt were used. Road Machinery Division ROLE: To maintain all Public Works, Fire, and School vehi- cles in a ready /active status. Public Works equipment con- sists of 160 vehi- cles ranging from sedans, pickups, and dump trucks to off -road con- struction equip- ment including backhoes front- Expenditures Payroll FY03 FY02 $1731662 $1821866 Expenses $2211586 $2031571 Personnel Full Time 5 5 end loaders, lawn mowers, and landscaping and lawn main- tenance equipment. Mechanics also maintain 13 Fire Department vehicles and 7 School Department vehicles. Superintendent: Wayne Brooks since May 2000. HIGHLIGHTS: • Summer work consisted of repairing snowplows and sander bodies, and keeping Highway, Public Grounds, and Water and Sewer equipment in operation. • Winter projects included rebuilding street sweepers and maintenance of landscaping equipment. • During the ongoing preventive maintenance program, each vehicle is evaluated and prioritized in the vehicle replacement survey. No new vehicles were added to the fleet. • Scheduled preventive maintenance was contracted out for more vehicles this year. Page 32 2003 Annual Report, Town of Lexington DPW: Solid Waste Management Solid Waste Management ROLE: To manage envi- ronmental ser- vice programs including con- tracted curb- side refuse col- lection and dis- Expenditures Payroll FY03 FY02 $ 611090 $ 621158 Expenses $218321189 $214291933 Personnel Full Time 2 2 Seasonal 1 1 posal; curbside recycling and corrugated cardboard collec- tion; the collection and disposal of household hazardous products at the Minuteman HHP regional facility including the special collection of cathode ray tubes ( CRTs) and other electronics; leaves, yard waste, and other organic materials, and the marketing of various compost products. Superintendent of Environmental Services: Robert Beaudoin since September 2001. HIGHLIGHTS: • Continued the weekly curbside collection of mixed paper and plastic, glass and metal containers along with residen- tial trash. In spite of residents' efforts to reduce waste and increase recycling, Lexington disposed of 1242 additional tons of trash in FY03. More needs to be done to bring the recycling numbers up and reduce the trash tonnage. • The Town applied for and qualified for $30,530 in grants under the 2003 Massachusetts Recycling Incentive Program (MRIP) from the Department of Environmental Protection (DEP). The decrease in Lexington's MRIP pay- ment was due to the cancellation of the program by the DEP mid -way through the year. • The Lexington DPW was awarded a $5000 technical assistance grant to work with the Building Materials Resource Center to promote the reuse of building materi- als in demolition projects throughout Lexington. • Recycling education and outreach activities initiated included: — Recycled 2500 beverage containers using public space recycling containers for the first time at the Discovery Day event in the spring. — Provided recycling education materials and demonstra- tions at public events including DPW open house, Discovery Day, and at the Estabrook School. — Offered two training sessions to all municipal and school custodial staff regarding mercury- bearing items. — Implemented fluorescent bulb recovery program at all schools and municipal buildings. — Conducted school recycling audits at six schools. — Diverted five tons of recyclables at schools using addi- tional recycling containers and coordinating extra col- lections for June school clean out projects. — Assisted with the implementation of food waste recov- ery project at Estabrook School. — Improved recycling access at several multi - family hous- ing complexes by installing new containers and signage on recycling toters. Trash generation increased 15% resulting in 1242 addi- tional tons delivered by Lexington to the incinerator. This increase was anticipated with the cessation of the PAYT program and the loss of 14 curbside yard waste collec- tions. However, recycling tonnage increased 2% with 127 additional tons recycled. Disposed of 9325 tons of solid waste at the North East Solid Waste Committee's North Andover waste -to- energy facility. The Town is contractually obligated to deliver 11,396 tons of trash each year to the incinerator. For the second consecutive year, Lexington did not exceed its guaranteed annual tonnage and successfully brokered 2,070 tons of disposal capacity to another NESWC com- munity at $85 per ton. This produced nearly $176,000 to underwrite the total cost of funding waste management services. Residents recycled 5573 tons of glass, metal, plastics, and mixed paper through the curbside and drop -off collection program, 2% more than last year. Making products from recycled materials usually creates less air pollution than making products from virgin materials. Products made from recycled materials reduce the need to cut down trees, drill for oil and dig for minerals. The 5573 tons of mate- rials that Lexington recycled last year were: enough paper to save more than 74,000 trees, enough plastic soda bot- tles to make more than 30,000 fleece jackets, and enough aluminum cans to save electricity to run a refrigerator for 19 years. Over 2000 appliances were picked and disposed of properly. The corrugated cardboard drop -off at Hartwell Avenue recycled 17 additional tons. Waste Management of Massachusetts completed the sec- ond year of a 5 -year contract extension for curbside col- lection of solid waste and recyclable materials. The composting program at the Hartwell Avenue Recycling Facility is operated by one full -time and one sea- sonal employee. Highway Division assisted with the oper- ation of the facility. Residents and private contractors delivered an estimated 8000 tons of yard waste leaves, brush and grass clippings. The rich composted material continued to be available for residential use, for sale to contractors, and for use in public grounds. The yard waste permit program for contractors generated $49,310 in rev- enue to the General Fund. Three summer curbside collec- tions of yard waste and the remaining 14 collections were eliminated as a result of the failed override in June. The Minuteman Household Hazardous Products Facility conducted eight collection events. The contractor for the final year of the current contract was Clean Harbors, Inc. Residents from 37 communities participated in removing hazardous products from the waste stream. The Boards of Health, Public Works Departments, and community vol- unteers combined to manage the site. Of the 4406 cars continued on next page 2003 Annual Report, Town of Lexington Page 33 DPW: Solid Waste Management continued from previous page Robert Beaudoin, Superintendent of Environmental Services, demonstrates the borne composting process at Discovery Day. that participated, 1461 or nearly 33% were from Lexington. • The Solid Waste Action Team ( SWAT) provided support and valuable assistance to improve Lexington's recycling program. Members worked on program enhancements and public education outreach activities that: — Expanded recycling access throughout the High School and initiated the recovery of beverage containers at the cafeteria. — Assisted with conducting recycling outreach and audits at schools. — Provided volunteers at the DPW /recycling table at Discovery Day and at CRT special collections. — Wrote biweekly columns in the Lexington Minuteman entitled "Let's Talk Trash" that provided tips on waste reduction and answered questions about recycling and trash disposal. Future collaborative projects include expanding recycling to non - profit organizations and revising Lexington's Solid Waste and Recycling regulations. • As a result of the State's solid waste ban, DPW conducted three 1 -day collections of televisions and computer moni- tors that contain cathode ray tubes ( CRTs) made of lead and other metals. Lexington residents from approximate- ly 1250 households disposed of 1755 CRT units and an additional 1363 small electronics for a total of 94,233 pounds of materials diverted from disposal. The cost to collect and properly dispose of these CRTs was $16,000. • The Town maintained its commitment to a comprehensive solid waste and recycling educational program that will provide long -term environmental and economic benefits. The Department will continue to assess the effectiveness of its comprehensive solid waste and recycling programs. Public Grounds 0 The Parks, For - 9 estry and Cem- etery Divisions rD o and the Street Light Main- tenance Program are consolidated under the supervi- sion of the Public Grounds Superintendent. Each division will be reported on separately. Expenditures Payroll FY03 FY02 $6331165 $6471569 Expenses $ 921030 $ 941682 Personnel Full Time 15 16 Seasonal 0 1 Superintendent: David Pinsonneault since October 2000. Parks Division ROLE: To maintain and care for over 600 acres of town, school, and recreation lands. Areas maintained include ath- letic fields, public grounds, playgrounds, tennis and basket- ball courts, trails, rights -of -way, bike path, pool and reser- voir complexes. Also assists the Conservation Commission in maintaining vegetative growth on properties under their jurisdiction and with various special events. HIGHLIGHTS: • Playgrounds and Parks: Performed day -to -day and start- up /closeout maintenance at the pool complex; transported supplies and equipment for various departments; assisted with spring and winter maintenance at the Old Reservoir including adding and grading sand; performed playground inspections and repaired various playground deficiencies; assisted the School Department with installation of swings, safety surface, and a climbing structure at the Bridge School; added new safety surface to the swingset at Bow Street; assisted with new playground equipment and safety surface installation at Justin Park; installed a new drinking fountain at Sutherland Park; assisted with site work at the skateboard park; and performed spring and fall cleanups at various town sites. • Sports Fields: Rebuilt the infield at the Lincoln Park soft- ball field; renovated infields at various baseball and soft- ball fields throughout Town; assisted with drainage repairs at the Clarke School baseball field; performed sod repairs to the field hockey field and the Clarke soccer field; per- formed turf and site amenity repairs to the football field including sod and deep -tine aeration and repaired drainage on the football field; measured and lined athletic fields for school, youth and Recreation programs until June 30; performed athletic field layout for school, youth, and Recreation programs, and coordinated and monitored contract line painting from July to November; constructed and modified benches; repaired bleachers, backstops, and fencing; transported goals and nets for various sports activities and user groups. • Park Maintenance: Coordinated a turf maintenance pro- gram which incorporated integrated pest management; installed new trash receptacles throughout the Town Center; installed a new bench and repaired benches around the Common; painted, repaired, and constructed picnic tables Page 34 2003 Annual Report, Town of Lexington DPW: Parks Division continued from previous page and trash receptacles throughout the Town's park system; performed trash pickup at designated sites; performed mow- ing and maintained site amenities, drinking fountains, and irrigation systems in designated areas; performed rough -cut mowing at conservation areas and roadsides; performed maintenance on traffic islands; assisted with various special events including Patriots' Day, Chamber of Commerce events, and parades; installed new teak benches and repaired existing teak benches in Town; assisted with installation and removal of the planters in the Center and in East Lexington; performed other requests for service from other town depart- ments, boards, commissions, and the general public; and assisted the Building Maintenance, Highway, Forestry, and Cemetery Divisions with various projects. Forestry Division ROLE: To care for and preserve all woody plant vegetation in parks, along streets, and in all town -owned pub- lic properties with the highest priori- ty given to emer- gencies. Provide direct support to Expenditures Payroll FY03 FY02 $1821246 $1851745 Expenses $ 211553 $ 271299 Personnel Full Time 4 5 cemetery operations on an as- needed basis. Maintain approximately 10,000 street trees; all shrub plantings and trees in parks, playgrounds, cemeteries, traffic islands, pub- lic right -of -ways, conservation land, recreation land, and school property. Assist other departments and groups with aerial -lift services. HIGHLIGHTS: • General Tree Care: Staff resolved over 300 requests for service; pruned trees at the cemeteries, schools, conserva- tion areas, recreation areas including the Pine Meadows Golf Course, public grounds areas, and other locations within the public right -of -way as part of an ongoing pre- ventive maintenance program; responded to requests for clearing foliage- obstructed street lights to improve visibil- ity as standard procedure; cleared downed trees and limbs after snow, ice, rain, and windstorms; cut back encroach- ing trees and shrubs along the Minuteman Bike Path and the right -of -way; watered trees as resources permitted; and inspected Precincts 3 and 4 for hazardous trees as part of a pro- active yearly initiative to address hazardous condi- tions before damage or injury occurs. Provided oversight of the Tree Bylaw of which 148 sites have been reviewed since October 2001 with 198 trees approved for removal and 444 new trees required to plant. Staff also attended the New England Grows Seminar. • Tree Pruning: Pruned 71 trees to remove hazards, improve health, structure, shape, and aesthetics. • Tree Removal: Removed 112 dead, diseased, damaged, or otherwise hazardous trees; ground stumps, added loam to grade, and seeded the removal sites, where possible. The majority of the removals were elm, ash, and maple trees. • Planting: A total of 77 trees were planted including the Arbor Day tree at the Visitors Center and trees at the High School, Lincoln Park, and Fletcher Avenue. The trees were funded through a MASS Releaf Grant, local donations, town projects, private funding sources, and the program budget. • Pest Control: Treated for bees and wasps, as needed, at various locations. • Streetlights: Inspected and replaced bulbs and sensors on town -owned streetlights • Other Projects: Decorated and removed holiday lighting throughout the Town Center; chipped over 3000 Christmas trees; installed and removed Liberty Ride and voting banners; assisted with the Arbor Day ceremony; provided on -going assistance to the Cemetery and Park Divisions throughout the season; assisted other Town departments with aerial -lift services. The Town applied for and received Tree City USA status for 2002. Cemetery Division ROLE: To operate and maintain 34 acres of grounds and all buildings and equipment for four cemeteries: Westview, Munroe, Robbins, and Colonial, and to serve the bereaved in a pro- fessional manner. HIGHLIGHTS: • Assisted with and prepared Expenditures Payroll FY03 FY02 $2161985 $2111616 Expenses $ 301466 $ 281744 Personnel Full Time 4 5 Seasonal 0 1 cemeteries for special events (flags, spring and fall cleanup, etc.). • Provided oversight for Phase 2 of the in- ground irrigation system for Westview Cemetery, which was installed in the spring. Phase 3 is targeted for completion in the spring /summer of 2004. • Coordinated with a new contractor for turf maintenance services (fertilizing, Integrated Pest Management) at Westview Cemetery. • There were 118 interments, 44 cremation burials, and 1 baby interment in Westview Cemetery and 7 interments in Munroe Cemetery. Staff dug and backfilled graves, set stones, and loamed and seeded graves. • At Westview Cemetery, 100 new lots were sold. A total of 104 foundations for flush markers were approved and set. Four stones were removed and replaced. • Since December 1998, in addition to purchasing directly from the Town, grave boxes and burial vaults may be pur- chased from and installed by outside vendors for an inspection fee. The Town sold a total of 66 grave boxes (94% of the total installed) and 30 burial vaults (60% of the total installed). Inspections fees were collected for 4 grave boxes and 20 burial vaults, which were provided and installed by outside contractors. • Revenue collections totaled $227,699. continued on next page 2003 Annual Report, Town of Lexington Page 35 DPW. Transportation Services Transportation Services Expenditures Payroll FY03 FY02 $ 671950 $ 641706 Expenses $2781770 $2471603 Personnel Full Time 1 1 Part Time 1 1 ROLE: To advise the Board of Selectmen and the Transportation Coordinator on issues related to Lexington residents' transportation needs, the operation of LEXPRESS and Transportation Demand Management. Transportation Coordinator: Gail Wagner, since May 2001. After September, coordinator hours were reduced to eight hours a week. The Transportation Advisory Committee (TAC) studies the various transportation needs of Lexington to determine the best methods of meeting those needs. The Committee oversees the operation of LEXPRESS, the Town's mini -bus service. This responsibility includes working with the Transportation Coordinator in seeking and evaluat- ing bids, monitoring service by the contractor, and market- ing. Members recommend policies, schedules, routes and fare schedules. Other activities include coordinating and publiciz- ing Boston commuter bus, chair car, and MBTA service. Failed override brought LEXPRESS supporters to Depot Square to protest elimina- tion of service. APPOINTED by the Selectmen: Chair Diane Pursley, Co- Chair Sara Arnold, Sally Castleman, Elaine Dratch, Don Graham, William Levison, William Mix, Francine Steiglitz. Selectmen liaison: Leo McSweeney. HIGHLIGHTS: • LEXPRESS Bus Service. LEXPRESS is operating in its 25th year. For the first half of the year, LEXPRESS oper- ated six routes connecting the residential neighborhoods and outlying business areas with Lexington Center, schools, recreation facilities, shopping areas, and the Senior Center. One route also served the Burlington Mall and Middlesex Commons in Burlington. Three buses oper- ated from 6:45 a.m. to 6:25 p.m. weekdays and 10 a.m. to 5:55 p.m. on Saturdays. Saturday service was provided in FY 2003 and for the month of December 2003. With the failure of the June override, LEXPRESS service was sus- pended on July 1. Special Town Meeting appropriated non -tax levy funds, including the MBTA grant, fares, and Transportation Demand Management funds. In addition, extensive fundraising contributed to the creation of a viable FY04 budget that enabled reduced LEXPRESS ser- vice to resume on September 1 with four routes running Monday to Friday 6:45AM to 6:25PM with no service between 11:00AM and 12 Noon and no Saturday service. — LEXPRESS carried 86,476 passengers in FY03: 62% were students; 21 % were adults, 16 % were senior citi- zens, and I% were children. — M & L Transit Systems, Inc. of Woburn is contracted to provide and operate the fleet of four Blue Bird Transhuttle vehicles built in 1999 with a 10 -year useful life. Each bus seats 23 people, is fully accessible for persons with special needs, and is in compliance with the Americans with Disabilities Act. — A transit guide is updated annually and mailed to resi- dents. It is also available at public facilities. Fares can be paid in cash, with tickets, or by monthly /annual passes. Reduced rates are in effect for seniors and per- sons with special needs. Most fares were raised 50% in September 2003. In addition to fares and an annual appropriation by Town Meeting, LEXPRESS is funded by an annual grant from the MBTA and Transportation Demand Management funds. — Connected to the MBTA, Burlington B -Line, Lowell Regional Transit, and Waltham CitiBus (FY 2003 only) • Chair Car Service was available in FY03 for Lexington residents who are mobility- impaired and unable to use LEXPRESS or MBTA service. SCM Community Transportation of Somerville provided this service under contract. Rides within Lexington and contiguous towns were provided for medical appointments, nutritional/gro - cery shopping, or other activities of daily living. The Chair Car provided approximately 608 rides annually for the Page 36 2003 Annual Report, Town of Lexington 0 0 Lo rD DPW. Transportation Services continued from previous page last two years. After the failure of the override, this service was eliminated. Transportation Demand Management: Under the terms of their Transportation Demand Management programs, the Hayden Medical Center and the Hayden Corporate Center make annual contributions to LEXPRESS. The Transportation Advisory Committee is actively promoting Transportation Demand Management programs for other corporations to reduce dependence on private automobiles by providing transportation alternatives, including fund- ing LEXPRESS. Parking Operation RULE: 1'o pro- vide a balance of short- and long- term parking for Center visitors and employees by managing the Expenditures Payroll FY03 FY02 $ 421764 $ 391703 Expenses $ 191434 $ 611436 Personnel Part Time 5 5 Town s permit and attended parking programs including a 300 -car attend- ed lot, three permitted areas, the employee parking lot behind the Town Hall complex, and approximately 500 parking meters in the Center business area. Part -time employees operate the attended lot. Program Manager: Gail Wagner appointed May 2001. HIGHLIGHTS: • The Meriam Street lot is attended weekdays year -round and Saturdays from April through mid - November from 7 a.m. to 8 p.m. During busy times, the capacity of the lot can be increased by 60 cars by stacking additional cars in the aisles. • 186 annual permits were sold to Center employees. • Parking meters are posted for various time limits from 15 minutes to 4 hours throughout the Center. • FY2003 revenue was as follows: Parking Meters ........................ $186,425 Attended Lot ......................... $1151156 Parking Permits ........................ $381404 Total Parking Revenue .................. $339,985 Street Light Maintenance Program ROLE: To proac- Expenditures FY03 FY02 tively maintain a Expenses $261464 $304 875 cost - effective lighting system that enhances public safety along Lexington roadways, while considering all characteristics of light- source quality. HIGHLIGHTS: • The Town has maintained the streetlights since March 2000; members of the Forestry Division inspect and change photo- sensor cells and lights bulbs. Town staff addresses service calls two days a month during normal working hours as weather permits. If the repair involves more difficult problems involving wiring and /or replace- ment of fixture heads, an electrical contractor is dis- patched to resolve the problem. The contractor is in Town approximately every two weeks. • A total of 842 outages were reported to the call center. Town staff inspected 732 calls and repaired 569 of them. The electrical contractor repaired 163 lights. A total of 110 calls are currently unresolved. The response time for town staff inspection and repair of lights is between 20 to 30 days. The electrical contractor response for light repair is about 10 to 20 days after the inspections by town staff. • The call center for streetlight maintenance operates from the DPW Operations Facility at 201 Bedford Street. The toll -free telephone number dedicated to reporting outages is 1- 877 - FIX -LAMP or 1 -877- 349 -5267. Water/Sewer Divisions ROLE: To serve the needs and concerns of its customers, sustain quality drinking water, and provide for Expenditures Payroll FY03 FY02 $ 7821830 $ 7791388 Expenses $917841562 $913641628 Personnel Full Time 15 15 the safe and proper discharge of wastewater by maintaining the Town's complete water and sewer infrastructure and implementing various service programs. Superintendent: Ralph Pecora until August. The infrastructure consists of 154 miles of water main, two 3- million gallon water towers reconditioned and painted this year, 1500 fire hydrants, 3400 street and hydrant control valves and about 10,500 residential service line control valves located on property lines. Four main water transmis- sion lines from the MWRA serve Lexington: a 16 -inch main at Summer Street, a 16 -inch main on Massachusetts Avenue in East Lexington, a 12 -inch main on Watertown Street, and a 24 -inch main on Concord Avenue. The sewer system has 120 miles of sewer main, 34 miles of trunk -line sewer main, and nine sewer pump stations, including the main pump station at Route 128 and Bedford Street, and 600 sewer manholes. Divisions are divided into three sections: water distribution including the meter reading and billing group; sewer main- tenance; and construction. Employees are cross - trained to perform all divisional functions and participate in snow removal operations. continued on next page 2003 Annual Report, Town of Lexington Page 37 DPW: Water /Sewer Divisions continued from previous page Water Distribution Section responds to service calls from residents, repairs curb and water control boxes, reads and installs water meters, takes water samples, performs hydrant maintenance, and maintains and updates the water control valve locations; oversees the cross - connection control pro- gram; investigates all water bill complaints; marks out ser- vices for contractors and utility companies; and assists the Engineering and other DPW Divisions. The water distribution system is usually flushed annually to ensure quality drinking water, but this year due to the reha- bilitation of the water storage tanks and the spring drought, only a select list of hydrants were flushed. Water is tested for coliform and other bacterial organisms on a weekly basis at nine different sampling locations; no bacteria were detected. Sampling is also done annually at selected locations to test for lead and copper. Sewer Maintenance Section maintains the sewer system of 154 miles of pipe and nine pump stations, implements the sewer main flushing program, and manages the pump sta- tion maintenance program to ensure residents of the safe and proper discharge of wastewater. Staff is also available to identify any electrical problems with relay or pressure switches. Construction Section is responsible for the lead water ser- vice replacement program, installing new mainline and ser- vice line control valves where needed, and replacing defec- tive control valves. They also oversee replacements of hydrants, sewer mains and services, and repair water system and sewer system leaks. Employees attended training seminars on cross - connection control, MWRA procedures for drinking water sampling, hydrant maintenance, and courses relating to the State certi- fication exams. Seven employees are State - certified Drinking Water Facility Operators; one is a Grade 4, three are Grade 3, one is a Grade 2, and two are a Grade 1. One employee is a State - certified backflow tester and four are cross -con- nection surveyors. HIGHLIGHTS • The Massachusetts Water Resources Authority (MWRA) supplies Lexington with approximately 2 billion gallons of water annually. The Town also pays the MWRA to treat and dispose of the Town's sewage. Repair and Replacements Water main breaks repaired .................. 38 Water service leaks repaired .................. 10 Hydrants repaired ......................... 29 Hydrants replaced .......................... 3 Service control valves repaired ................. 3 Street control valves repaired ................. 11 Water services renewed ...................... 8 Sewer services replaced ...................... 9 Sewer main blockages repaired ................ 13 Sewer service blockages repaired .............. 18 Sewer manholes repaired .................... 18 Sewer mains flushed and cleaned....... 138,500 feet New Installations Outdoor watering meters ................... 108 Water meters ............................ 549 Water services ............................ 38 Sewer services ............................ 53 • The average residential water /sewer bill in FY03 was $ 845.40. • The State Legislature provided assistance in sewer -rate relief to MWRA communities for the past decade. During this time, Lexington received $6,423,978 from the State that was passed on to the ratepayers. This rate relief was eliminated from the State's FY03 budget. • The policy that allows installation of a second meter for outdoor watering was continued for a ninth year. Water consumed through this meter is charged only at the water rate. To date, 2025 meters have been installed. The rate paid for this water was adjusted to the maximum rate to more accurately reflect its cost and provide fairness to all ratepayers. • The Water Section assisted the Engineering Division with the road resurfacing project by providing markouts, mate- rials, and emergency service. • Staff responds to emergency water and sewer repairs day and night; service interruptions are kept to a minimum, but breaks are often at times and locations inconvenient to customers and motorists. Page 38 2003 Annual Report, Town of Lexington Permanent Building Committee (PBC) Expenditures Project Management FY 03 FY 02 $3581833 $8321893 Architects $5771802 $ 3,630,520 Contractors $1111261762 $4235571511 ROLE: To provide ongoing expertise and experience in man- aging the design and construction of all town building pro- jects, including hiring of professional assistants, obtaining bids, and entering into contracts for design and construction. APPOINTED by the Town Manager for 3-year overlapping terms: Jonathan Himmel, Dick Perry (to replace Peter Kelley elected Selectman in March), Peter Johnson, Philip Poinelli, Mary Lou Touart. APPOINTED by the School Committee: Bruce Creager, Richard Sperandio. APPOINTED by the Library: Walter Pierce. HIGHLIGHTS: • Completed all three secondary school projects within the originally approved budgets. Only punchlist (incomplete and unsatisfactory) items and landscaping remain to be done this Spring. • Cary Memorial Library 95% complete. The formal open- ing of the new library is expected in Spring of 2004. Though late, the Library project is also within its original- ly approved budget. • Began the construction of the new Harrington School in June and by year's end structural steel was erected. Anticipated completion is in the Fall of 2004. • Architectural drawings and specifications for the new Fiske Elementary School were completed after many meet- ings with the School Department, the Design Advisory Board, and the architect. After the new Harrington Elementary School is occupied, the present Fiske School will be demolished and the new Fiske Elementary con- struction begun. • Held 17 formal meetings plus many more design meetings. All projects are supervised by the PBC through the Project Manager Bill Kealy, Clerk of Works Gary Kaczmarek, and Secretary Cara Shapiro. Electric Utility Ad Hoc Committee ROLE: To evaluate the options available to Lexington to improve the reliability and reduce the cost of electrical ser- vice. APPOINTED by the Board of Selectmen: Chair Paul Chernick, Roger Borghesam, Nick Cannalonga, Norman Cohen, Emily Donovan, Ingrid Klimoff, Gary Markowitz, Patrick Mehr, Kelly McKay Zeoli (DPW), and David Pavlik (DPW), with the assistance of Mary Beth Gentleman and Peter Enrich who was replaced as Selectmen Liaison by Bill Kennedy. HIGHLIGHTS: • Focused on five areas: reducing the $1.5 million annual electricity bill for municipal accounts; town -wide aggrega- tion of power supply; reliability of power delivery; double poles; and municipalization of the electric delivery system • Met approximately monthly, as well as with utilities, town staff, other municipalities, and State officials. • Monitored the market for competitive power - supply offers for Town accounts. Investigated setting up an aggregation to purchase power for all electric customers in Lexington (other than those who have selected their own supplier). While the standard offer from NSTAR continues to be the lowest -cost, the Town will move if conditions change. • Sought developers to lease the Town's Hartwell Avenue site and build clean gas -fired generation in order to pro- duce revenue for Town, reduce local electric prices, improve reliability, and reduce air pollution. Found con- siderable interest, but little willingness to commit immedi- ately due to continuing uncertainties in the power mar- kets. • Held several outreach meetings to explain and seek public input on the option of leasing a portion of the Town's property on Hartwell Avenue to a power plant developer. • Testified, participated in a technical session, and filed com- ments regarding the Department of Telecommunications and Energy's investigation of double poles. • Re- inventoried double poles in Lexington, correcting many errors in the utilities' database. • Continued pressuring NSTAR to quantify, explain, and reduce the reliability problems of its supply to Lexington. • Worked to support legislation filed by Jay Kaufman to simplify and clarify the process of municipalization. Obtained endorsements of 100 municipal governments and several important organizations. 2003 Annual Report, Town of Lexington Page 39 DPW Facility /Senior Center Re- evaluation Advisory Committee ROLE: To examine the economic and practical implications of the future use of the 201 Bedford Street property occupied by the Department of Public Works and to consider the costs and benefits of various land use options through Requests for Information from various private developers. Land use options, at a minimum, were to include explorations of sale /lease of land to a private party with a Senior Center developed as part of this process and development of a new DPW Facility at the Hartwell Avenue landfill site; joint DPW /Senior Center Facility at the 201 Bedford Street site. Also to gather citizens' input about the proposals through a series of public hearings and to report to the Selectmen the best possible reuse of 201 Bedford Street that will allow the Town the opportunity to build a new Senior Center and a new Department of Public Works facility and determine the financing strategies that might be pursued. APPOINTED by the Board of Selectmen: Chair Paul Lapointe ( Council on Aging); Donald Chisholm ( Council on Aging); Michele Ciccolo; Marshall Derby; David Eagle; Donald Graham ( Council on Aging); Steven Hurley; Peter Kelley (citizen /selectman); Board of Selectmen liaison Bill Kennedy; Board of Selectmen liaison Jeanne Krieger; Barbara Lucas; John McWeeney; Capital Expenditures Committee liaison John Rosenberg; Appropriation Committee liaison Sheldon Spector. Town Staff: Director of Public Works Bill Hadley; Director of Social Services Heather Sweeney; DPW Management Analyst Kelly McKay Zeoli. HIGHLIGHTS: • Prepared written and oral reports to the Board of Selectmen and the 2003 Town Meeting. • The DPW Facility /Senior Center Re- Evaluation Committee, with only one dissenting member, recom- mended that the "best possible use" of 201 Bedford Street would be as a combined -use site for a new Senior Center and a residential development by a private developer. This, and also building a new DPW facility at the Hartwell Avenue landfill site, meets the Committee's criteria. This scenario would: — Have minimal adverse impact on DPW's services to the community, yet create opportunities for efficiencies and productivity gains within DPW's operations that might offset annual incremental operating costs estimated to range from $42,000 to $75,000; — Allow the Town to make progress toward some of the goals expressed in Lexington's shared vision for the year 2020, including: • Expansion of eldercare services • Preservation of the physical character of residential neighborhoods • Increased housing options to promote diversity of income and age • Increasing protected open space • Creation of alternative revenue sources — Generate up to $525,000 in net annual incremental rev- enue, depending on the extent to which incremental town service costs offset incremental real estate taxes, payments in- lieu -of taxes, or annual lease payments; — Result in one -time revenue ranging from $1,000,000 to $14,677,000 from the sale of 201 Bedford Street, depending on the type of residential development and the extent to which private developers might assume costs of environmental cleanup and /or contribute to building a new Senior Center or new DPW facility; — Preserve the option for private development of 6 to 8 acres at the Hartwell Avenue site, creating further opportunities to generate revenue from the sale or lease of part of the site, as well as from incremental real estate taxes or payments in- lieu -of taxes; — Create sufficient alternative revenues to avoid the need to rely entirely on debt exclusion overrides to finance the costs of a new Senior Center and new DPW facility. • Participated in 90- minute recess at the April 28 Town Meeting to allow Town Meeting members and other inter- ested parties to comment on the Committee's report. Summarized comments to develop the following agenda for further investigation and analysis: 1. Reevaluate program requirements, space needs, alterna- tive conceptual designs, and cost estimates for both a new Public Works facility and a new Senior Center. 2. Consider a multigenerational community center, rather than a "senior" center, that will meet the needs of both seniors and other members of the community. 3. Invite Planning Board reviews and recommendations as to land use, zoning, residential development, and afford- able housing at both 201 Bedford Street and Hartwell Avenue. 4. Invite Conservation Commission reviews and recom- mendations as to wetlands and open space considera- tions that might affect development at both 201 Bedford Street and Hartwell Avenue. 5. Determine the benefits to the Town of private develop- ment at Hartwell Avenue. 6. Determine historical significance of the trolley barn at 201 Bedford Street. 7. Evaluate the subsurface environmental conditions at 201 Bedford Street and develop cost estimates of reme- diation for different types of uses. 8. Perform traffic counts and studies in the vicinity of both 201 Bedford Street and the Hartwell Avenue site. 9. Reevaluate the pros and cons of locating both a new Senior Center and new Public Works facility at 201 Bedford Street. 10. Determine the net incremental operating costs or savings of consolidating all Public Works operations at Hartwell Avenue or leaving some operations at 201 Bedford Street. Page 40 2003 Annual Report, Town of Lexington EDUCATION School Committee Expenditures FY03 FY02 Operating Expenses" $611494,434 $57,9941329 Capital Expenses $ 2653000 $ 9003000 "Operating expenses exclude prior year's carry forward encumbrances. Personnel Full Time 660 649 Part Time 345 403 ROLE: To develop school policies, approve operating and capital budgets, supervise and evaluate the Superintendent of Schools, advocate for school concerns to other town officials and the community, and act as liaison between the school department and the community. ELECTED to 3 -year terms: Chair Tony Close, Vice Chair Tom Griffiths, Scott Burson, Helen Cohen, Sherry Gordon, Tom Griffiths; Student Representative Asya Pikovsky. Budget Facing reduced funding from the State, the School Committee worked closely with the Selectmen, the Appropriations Committee, and the Capital Expenditures Committee to define a base budget that met the constraints of Proposition 2 -1/2 and an "at risk" list of programs and services that were subject to the passage of an override. The failure to pass this override resulted in the reduction or elimination of a num- ber of programs and a reduction in staff. While we could maintain core programs and preferred classes, the cuts were felt at every level of our schools. As the year ended, the School Committee was again working with the Selectmen and the capital com- mittees to develop a budget for FY2005 with the expectation of further reductions from the State and local income. Capital Both the Harrington and Fiske replacement projects (approved by the voters in 2002) were approved for about 50% reimbursement from the State's School Building Assistance program. Harrington's construction began in June and is expected to be complete in December 2004. The previous Harrington school will be used to host Fiske stu- dents while their new school is being constructed (beginning in January 2005). The new Fiske school is expected to open in September 2006. Policy Initiatives The policy subcommittee developed and School Committee approved a revision to the Child Abuse and Neglect policy. The new policy called for training of all staff in the report- ing of cases of suspected abuse or neglect. This training occurred throughout the schools in the Fall of 2003. Continuing Support The Lexington Education Foundation continues its invalu- able ongoing support of creative and innovative educational projects and methods throughout the school district. Sustained efforts of individual school and town -wide PTAs continue to enhance the quality of education, the exchange of information, and the sense of community in Lexington. r I: ,tr L -R: Scott Burson, Tony Close, Helen Cohen, Sherry Gordon, Tom Gri f fitbs. 2003 Annual Report, Town of Lexington Page 41 0 0 0 L0 Superintendent of Schools 1� L -R: Interim Director of Buildings and Grounds Dana Ham, Director of Special Education Denise Rocklin, Director of Grants and Planning Elaine Sterzin, Director of Human Resources Kelly McCausland, Superintendent of Schools Joanne Benton, Assistant to the Superintendent Carol Pilarski, Director of Education Richard Grandmont. ROLE: As Chief Executive Officer of Lexington's nine pub- lic schools, to provide educational leadership through bud- get preparation, daily operations management, program development, and supervision of all academic, special edu- cation, and extracurricular programs for children in grades K -12. The superintendent reports to an elected School Committee, enforces the policies and goals of this Committee, and upholds the laws and requirements deter- mined and administered by Federal and State government. The Superintendent works, in cooperation with other com- munities, to oversee collaborative programs for students with identified learning disabilities. APPOINTED by the School Committee: Joanne Benton per- manent superintendent since December 1, 2001. HIGHLIGHTS: Our system -wide goals are to: • improve student learning in order that all students achieve at a high level; • improve organizational and planning capacities through system -wide reorganization, school -based decision -mak- ing, and special education refinements; and • provide essential resources through managing cost- effec- tive operating and capital budgets and by expanding and renovating buildings. Our programs, services, and allocation of resources are designed to serve these goals. As classrooms become more academically diverse, teachers are faced with the dual chal- lenge of employing a variety of instructional and assessment techniques that showcase student talents and skills while simultaneously preparing students to succeed on state -man- dated standardized testing, which, unfortunately, appears to disregard academic variance among students. Classrooms are full of unique learners, and our mission is to help each of them reach high standards. During the 2002 -2003 school year, Lexington Public Schools' faculty and staff, in partnership with parents and other community members, focused their attention on the 0 following initiatives. 0 Professional Development All staff engaged in professional development activities 2- focused on enhancing skills in differentiated instruction, integrating technology into instruction and anti- racist /anti- bias procedures, all in service of the goal of increasing the achievement of all students. A lecture by Pedro Noguera reinforced to the staff our commitment to this goal. In March, we heard from the Director of METCO in Wayland who has made great strides in narrowing the achievement gap of their African- American students in that community. In addition, staff led workshops showcasing methods they have employed to differentiate instruction for learners with diverse needs. Induction /Mentoring Program Lexington Public Schools continued to expand the teacher induction /mentoring program that was initially developed and piloted with grants from the Department of Education. The Lexington Education Foundation continued to support our Induction Program efforts. Recognizing that year two for beginning teachers presents unique challenges — expectations rise regarding professional development, curriculum, and instruction skills that must develop rapidly, and closer super- vision and observation are needed with an eye toward pro- fessional status. For these reasons, the Induction Program was expanded so that selected second year teachers could continue in the structured mentoring relationship. Lexington's Induction Program includes the following com- ponents: training for mentors; orientation for new and begin- ning teachers; one -on -one mentoring for year one and select- ed year two beginning teachers; site -based seminars; begin- ning teacher support network; and peer observation and feedback. The mentoring program is evaluated each year. The Lexington Public Schools has a goal of hiring 20% staff of color. This year, 14% of the teachers hired this year were of color. We continue to set the expectation that principals and school councils commit to specific anti - racist initiatives in their schools. Increasing Efficiencies Through Reorganization of Resources Elementary leaders were asked to reallocate resources (peo- ple, money, time) in order to unite curriculum and building goals with a focus on improving student learning. We were able to provide added resources in each school through reduction of tutors. We all understand that greater curricu- lum presence needs to be provided in the schools to interface with both building administration and system curriculum structure. The focus has not only been on providing articu- lation and continuity of program goals, but also on facilitat- ing transitions at the critical links between fifth and sixth and eighth and ninth grades. High school leaders have reorganized the infrastructure in order to better meet the needs of the students. House deans Page 42 2003 Annual Report, Town of Lexington Superintendent of Schools continued from previous page and guidance counselors will be matched up with students for the four years that they are at Lexington High School. Work began on analyzing the interconnections and impact of the current schedule, weighted grades, graduation requirements, and student and teacher course loads. Many community meet- ings were held in order to hear from the different constituents. The High School will need to consider this information and make recommendations based on what they deem is in the best interest of the students. In addition, Middle School Department chairs were established in order to better align the middle school curriculum with State and national standards. Curriculum and Instruction Initiatives Since September 2002, the Reading /Language Arts Department has been exploring core curriculum options for the elementary grades. As part of that effort, two anthology programs (Harcourt and Scott Foresman) are being piloted in the six elementary schools. A total of 16 classroom teachers are working with these materials: Kindergarten (2), Grade 1 (3), Grade 2 (3), Grade 3 (2), Grade 4 (3), and Grade 5 (3) . Furthermore, the Reading /Language Arts Department is con- tinuing to search for and work on alternatives to a reading series. A Core Curriculum Committee, comprised of pilot teachers, classroom teachers, reading specialists, a principal, the Director of Education and the Reading/Language Arts Department Head, convened in November 2003 for a series of meetings with the anticipation of coming to a decision by early March regarding the direction of the Reading/Language Arts curriculum for the elementary schools. During the FY03 budget year, curriculum leaders met regu- larly to develop learning benchmarks for all students in each of the Middle School subject areas. This was a year -long pro- ject culminating in FY04 with the creation of The Middle School Benchmarks Handbook that is currently available in hard copy and also available electronically on the Lexington Public Schools website. The document represents a collective effort on the part of district program leaders and Middle School educators to portray, in a consistent and clear format, the standards and their accompanying benchmarks. The benchmarks are learning objectives that help clarify the con- tent standards as outlined in the Massachusetts Curriculum Frameworks. They provide indicators of student perfor- mance along various developmental levels. The identifica- tion of these programmatic benchmarks portrays the first step in a more long -term project designed to develop specif- ic lessons, instructional practices, and activities that can indi- vidualize and enhance a student's acquisition of essential skills in each of the curricular areas. Special Education All staff engaged in training to increase knowledge of the resources and services within the district. All special educa- tion staff participated in program review and updating pro- gram descriptions as well as training regarding special edu- cation process and procedures. Comprehensive program descriptions for programs servicing students within the autism spectrum were developed and current programs and services refined and expanded to serve students in grade 8 and above. Staff reviewed current student needs in order to plan the appropriate programs for students in the 2003 -2004 school year. Professional development examined the current disability definitions and staff worked to establish eligibility criteria as guidelines. Efforts to familiarize all special education staff with State and regulatory requirements to assist in improv- ing our compliance rate are also underway and will contin- ue into the coming school year. A special education procedural manual was developed to provide district -wide consistency in special education processes and procedures. This manual allows all staff mem- bers to become familiar with the practices and procedures that are mandated through State and Federal regulations. No Child Left Behind New Federal requirements under the No Child Left Behind Act resulted in changes in our federal grants application and review procedures. Lexington's 3 -year NCLB comprehensive plan was approved by the Department of Education. Federal and State grants are allowing implementation of services that help meet the goal of helping all students learn. The data on individual students is being studied and a template is planned for following students through the school system in order to better meet individual student needs. Our hope is that we can find ways to use this data effectively. Educators need to continue to review, analyze, and communicate what the data reveals and then make decisions for refining services based on that data. Under the regulations of the No Child Left Behind Act, annual report cards were delivered demonstrating the progress students made on state -wide tests, described the qualifications of the staff and documented that all schools in the district were making adequate yearly progress (AYP). $3,217,633 in Federal and State grants was secured through the Department of Education, the Department of Public Health, and the US Department of Justice. Competitive state grants for services not only have diminished in number, but also have become more inaccessible for districts like Lexington. Welcome To New Administrators Lexington Public Schools welcomed the following new administrators: Dr. Richard Grandmont, Director of Elementary Education; Dr. Denise Rochlin, Director of Special Education; Ms. Lynne Stinson, Principal of Hastings School; and Dr. Stephanie Grimaldi, Department Head for Reading /Language Arts K -5. Student Achievement Lastly, students continued to achieve at high levels and dis- tinguished themselves individually and collectively. Lexington is fortunate to have talented and dedicate teach- ers, administrators, and staff. The community's financial support, the cooperation of the leadership boards, the level of volunteerism, and the good will that allow our schools to flourish are all appreciated. 2003 Annual Report, Town of Lexington Page 43 Superintendent of Schools continued from previous page Lexington High School Class of 2003: Size of class ........................... 396 Continuing education .................. 9 6. 1 % 4 -year college ...................... 87.5% 2 -year college ....................... 3.7% Undecided 2- or 4 -year College .......... 4.5% Other schooling ...................... 0.4% Employment .......................... 3.0% Armed Services ........................ 0.9% Lexington Public School Enrollments Bowman, 9 Philip Road, built 1967 Bridge, 55 Middleby Road, built 1966 Estabrook, 117 Grove Street, built 1960 Fiske, 34A Colony Road, built 1948 Harrington, 146 Maple Street, built 1956 Hastings, 2618 Mass. Avenue, built 1955 Total Elementary Students, Grades K -5, Clarke, 17 Stedman Road, built 1972 Diamond, 99 Hancock Street, built 1957 Total Middle School Students, Grades 6 -8 Lexington High School, 251 Waltham Street, built 1950 Total High School Students, Grades 9 -12 National Merit Scholarship Program Class of 2002 Semi - finalists ........................... 14 Letters of Commendation .................. 49 NSMQT Special Corporate Finalists ........... 2 National Merit Finalists ................... 14 Special scholarships based on PSATINSMQT scores and accompanying documentation Pamela Houlares, Principal 2003 -2004 2003 -2004 2004 -2005 Joanne Hennessy, Principal Projected Actual Projected Malcolm Astley, Principal 458 450 451 Barbara Manfredi, Principal 522 528 534 Joni Jay, Principal 468 480 472 Paul Foley, Interim Principal 417 416 388 David Crump, Principal 359 377 372 Lynne Stinson, Principal 501 509 516 2725 2760 2733 Pamela Houlares, Principal 751 758 719 Joanne Hennessy, Principal 745 770 779 1496 1528 1498 Ernest V. Seasholes, Interim Principal 1807 1832 1930 1807 1832 1930 Grand Total 6028 6120 6161 1 Lexington Community Education ROLE: To offer lifelong learning to all by providing prac- tical, creative and enjoyable educational opportunities at reasonable cost. Courses for adults are offered in three sessions: winter, spring and fall. Classes are offered Monday through Thursday, with most evening classes held at the High School. Daytime programs are held at the Senior Center and other locations around Town. The summer program, LEXPLORATIONS, is for students in kindergarten through high school and is taught by Lexington Public School teachers. Lexington Community Education is a self- sustaining, integral part of the Lexington Public School system. STAFF: Director Robin Tartaglia; Office Administrator Andrea Paquette; Administrative Assistant Jim Constantine. HIGHLIGHTS: • Interest in community education remained strong with 3531 registrations total for the year including the three adult education semesters and the summer children's program. • Introduced many new adult classes, including Fly Fishing, Introduction to Myers Briggs, Social Security, Guitar, Birding, Selling on eBay, Knitting, Composting, and Basic CPR. • Continued to offer free classes on issues of interest to the community, such as Identity Theft, Crime Prevention, and Social Security. Over 230 people par- ticipated in these classes. • LEXPLORATIONS, the popular summer academic enrichment program, had 79 week -long classes and over 950 registrations. Classes included Espanol Para Pequenos, Zoomini, Quidditch, Weaving Magic, Design Your Own Webpage, Acting & Improv, Printmaking, Algebra, and Digital Moviemaking. Students ranged from Kindergarten to 9th and 10th graders in the Jazz program. About 55 high school stu- dents volunteered as aides in this program for fun and for community service credit for a total of 74 weeks. • LEXPLORATIONS scholarship assistance awarded to 14 families totaled $3550. • A new sliding -scale tuition policy was instituted for English As a Second Language students. Almost 90 stu- dents attended ESL classes. Over $3000 in tuition was waived for ESL students. • A comprehensive new Internet web site was created that includes detailed listings of all current classes. Visit www.lexingtoncommunityed.org Page 44 2003 Annual Report, Town of Lexington School Expenditures by Line Item :: Due to a change in Department of Education reporting requirements and the installation of new Town /School intergrat- ed financial software, the School Dept. Chart of Accounts has been updated and some accounts consolidated continued on next page 2003 Annual Report, Town of Lexington Page 45 1998 -1999 1999 -2000 2000 -2001 2001 -2002 ,� 2002 -2003 Personnel & Benefits Administrative Offices $ 6151778 $ 7041944 $ 8161988 $ 6841378 $ 7211297 Principals and Assistants 112841575 112751426 115021467 119871930 210901203 Sub -toal Administration $ 119001353 $ 119801370 $ 213191455 $ 216721308 $ 218111500 Supervisors /Coordinators $ 9171629 $ 110781315 $ 111771467 $ 1,117,301 $ 111231882 Classroom Teachers 1916501673 2013391281 2116061373 2712511897 2910741667 ' Severance Pay 611092 3491056 2081069 Special Needs Staff 315331908 319081653 412891110 Tutors 115661149 115941532 116301279 116671568 114481020 Aides 8711202 8521246 9091485 111281742 111661446 Instructional Materials Specialists 5941967 5591058 5881195 6511114 7051482 (Library) Guidance Counselors 9611318 111351959 111871769 112391381 113651484 Psychologists 2191951 2231348 2361007 3411650 3591740 Social Workers 1141965 1031071 Coaches /Officials 5101280 5451995 Stipends (Extra Duty) 1251501 1571512 1841098 811951 1441167 '� Special Needs Assistants 2801373 3691450 2951853 Sub -total Curriculum & Instruction $28,782,763 $30,5671410 $32,3121705 $34,1041849 $36,0361954 Nurses $ 3121035 $ 3261480 $ 4201431 $ 4821925 $ 4911307 '� Nurse Substitutes 101633 101295 Admin. Assistants & Secretaries 114461041 115071731 115761669 115871203 117111844 '� Admin. Assists. & Secretary Substitut '' 201989 2 7, 6 81 '� Doctors 11400 21288 11200 ' Sub -total Nurses & Secretaries $ 11759,476 $ 11836,499 $ 11998,300 $ 21101,750 $ 212411127 Computer Technicians /Facilitators $ 1691389 $ 2111025 $ 2431097 $ 5211321 $ 5321844 Custodians and Maintenance Staff 117111883 119061190 210611354 119751248 210651590 '� Custodian Overtime 4051304 2971999 Crossing Guards 891223 881077 901869 971887 1141232 '� Sick Leave Buy Back 141500 0 Student Programmers 41901 0 0 0 0 Sub -total Operations & Maintenance $ 1,975,396 $ 21205,292 $ 21395,320 $ 31014,260 $ 31010,665 Workers' Compensation $ 181487 $ 181228 $ 21477 $ 0 $ 0 FICA /Medicare Tax 2781513 3251060 3801703 4411980 4881828 Employee Benefits 312351824 315321450 411001633 516461707 617701091 Sub -total Benefits $ 31532,824 $ 31875,738 $ 41483,813 $ 61088,687 $ 71258,919 Sub -total Personnel & Benefits $37,950,812 $40,465,309 $43,509,593 $47,981,854 $51,359,165 :: Due to a change in Department of Education reporting requirements and the installation of new Town /School intergrat- ed financial software, the School Dept. Chart of Accounts has been updated and some accounts consolidated continued on next page 2003 Annual Report, Town of Lexington Page 45 School Expenditures by Line Item continued from previous page -'Due to a change in Department of Education reporting requirements and the installation of new Town /School intergrat- ed financial software, the School Dept. Chart of Accounts has been updated and some accounts consolidated Page 46 2003 Annual Report, Town of Lexington 1998 -1999 1999 -2000 2000 -2001 2001-2002, 2002 -2003 Services, Supplies & Equipment Printing $ 171610 $ 101403 $ 331101 $ 61309 $ 101671 ' Police /Security 31970 71028 ,.'-Professional Services 3901680 5511708 Office Supplies 981311 1051622 1301047 1371280 1261903 ,.'-Report Cards /Progress Reports 31099 41147 21543 .'Handbooks 41887 71276 71896 ' .'Membership 531386 511773 321237 .'Newsletter 11760 966 806 Sub -total Administrative Services $ 179,053 $ 180,187 $ 206,630 $ 538,239 $ 696,310 & Supplies Consultant Services $ 6281144 $ 6611225 $ 8071624 $ 5011189 $ 2531981 ,.'-Consultant Services for Students '' '' '' 4881749 3881425 ,.'-Special Testing 381506 281488 441472 0 0 ,.'-Meeting Expenses 11730 11903 ,.'-Professional Expenses '' 1321300 1381252 ,.'-Periodicals and Newspapers 121355 171056 171195 ,.'-Recruiting Materials 271428 311426 451454 Professional Books /Subscriptions 101606 81586 61692 Student Publications 61525 61500 81571 ''Film Rental 21196 11678 525 Equipment Rental 151746 151197 171068 351523 441303 ''Building Rental '' '' '' 931870 471066 Teaching Supplies 4421982 4351554 3891691 4701757 4741282 Textbooks 2781562 3741570 4781785 2851613 3161247 ''School Based Initiatives 491549 391115 Library Books and Cataloging 581649 621637 561192 521444 731085 Computer Software 751314 631741 621691 661210 491074 Instructional Media '' '' '' 181072 181960 Media Purchase 311317 241905 171715 Staff Travel '' '' '' 671993 1021400 Travel and Meetings Intrastate 211056 181847 291014 Travel Out of State 11045 31015 21452 Travel Within Lexington 81781 111293 131137 Field Trips 61654 51712 71917 41911 101022 Other Transportation 1391094 1291306 1421737 1561104 1591980 Sub -total Instructional Services $ 11804,960 $ 11899,736 $ 2,147,932 $ 21425,014 $ 21117,095 & Supplies Tuition Day /Resident $ 2,246,510 $ 2,476,371 $ 2,570,443 $ 215051883 $ 2,667,052 Sub -total Special Education Tuition $ 2,246,510 $ 2,476,371 $ 21570,443 $ 21505,883 $ 21667,052 -'Due to a change in Department of Education reporting requirements and the installation of new Town /School intergrat- ed financial software, the School Dept. Chart of Accounts has been updated and some accounts consolidated Page 46 2003 Annual Report, Town of Lexington School Expenditures by Line Item continued from previous page Due to a change in Department of Education reporting requirements and the installation of new Town /School intergrat- ed financial software, the School Dept. Chart of Accounts has been updated and some accounts consolidated 2003 Annual Report, Town of Lexington Page 47 1998 -1999 1999 -2000 2000 -2001 2001-2002, 2002 -2003 Pupil Transportation - Regular $ 7681061 $ 8541669 $ 8541236 $ 9911992 $ 9481078 Pupil Transportation -SPED 5431760 5941228 '� Pupil Transportation - Special 1041407 1691561 2081110 Needs, in Town '� Pupil Transportation - Special 1991543 2261015 2321317 ' Needs, outside Sub -total Support Services $ 1,0721011 $ 11250,245 $ 11294,663 $ 11535,752 $ 11542,306 '� Facilities Services & Repair $ 1041623 $ 1041921 '� Built -in Items /Bldg. Repairs $ 261204 $ 431056 $ 2961977 Electrical (Repairs) 261084 281275 271354 ' '� Plumbing (Repairs) 221716 211500 131304 � Heating (Repairs) 1361873 1331743 1221972 ' Painting 101679 31644 71174 '� Roofing (Repairs) 101000 121300 51573 '� Glass (Repairs) 131100 51224 151800 ' '� Elevator Service and Repair 121501 121300 181000 '� Other Property Services (Repairs) 351123 741382 781195 Equipment Service /Maintenance 3131112 2881053 2821016 6041421 4511070 '� Mop Rental 71847 91619 91545 ' Insect Control 51000 51000 21000 Electricity 6031720 5661487 6131502 7041955 110051159 Fuel- Heating 2181934 4131595 3351987 4831036 2691585 Gas (Bottled and Natural) 161000 201310 1791889 831752 2931355 Water Consumption 1311206 1361766 1651195 381000 141482 Telephone 1831933 1351307 1721359 1891549 1881417 Other Supplies 2361393 1961978 2011058 1681385 2091718 *.Postage & Mailing 541199 651502 Building & Grounds Supplies '' '' 4751291 1671161 '� Repair of Plant (Supplies) 851723 851044 981932 Repair of Grounds (Supplies) 101062 131657 161778 Vehicle Parts, Gas, Oil 61694 131691 271231 251753 221872 ' Other General 3551941 3411962 4901037 Sub -total Maintenaance & $ 21467,845 $ 21560,893 $ 31179,878 $ 21931,964 $ 2,792,242 Operations Outlay & Replacement of Equipment $ 751623 $ 3201264 '� New Equipment $ 691267 $ 561132 $ 361889 '� Replacement of Equipment 211924 1691577 1351767 Sub -total Equipment $ 911191 $ 225,709 $ 172,656 $ 75,623 $ 320,264 Sub -total Services, Supplies & $ 71861,570 $ 81593,141 $ 91572,202 $10,012,475 $10,135,269 Equipment Personnel & Benefits $ 3719501812 $4014651309 $4315091593 $4719811854 $5113591165 Services, Supplies & Equipment 718611570 815931141 915721202 1010121475 1011351269 TOTAL GENERAL FUND $ 459812,382 $49,058,450 $53,081,795 $57,994,329 $61,494,434 Due to a change in Department of Education reporting requirements and the installation of new Town /School intergrat- ed financial software, the School Dept. Chart of Accounts has been updated and some accounts consolidated 2003 Annual Report, Town of Lexington Page 47 Lexington Public Schools 2002 -03 Summary of Outside Funding These funds enable the school system to provide services beyond the scope of the regular budget. The total below does not include PTA and other support group fundraising esti- mated annually at $250,000. Each of these grants or fees is put into a separate revenue account with the Town Treasurer, and the funds are spent on the approved items not included in the Town - appropriated school budget. FEDERAL FY 03 Title I $ 2611039 Special Education Professional Development 641156 Drug -Free Community Support 1001000 SPED 94- 142 /IDEA 9961372 Early Childhood /Mainstreaming for Pre - School 421236 Title V Instruction /Technology 161961 Title IIA Educator Quality 1081963 Title III) Technology Integration 71761 Title III Limited English Proficient 231145 SPED Corrective Action 141000 Title IV Drug Free Schools 221308 Early Childhood Mental Health 71000 Early Childhood Cuurriculum Frameworks 31000 Early Childhood 21880 Project FOCUS 31000 SPED METCO 159 632 Total Federal Funds $1,832,453 STATE METCO $112671330 Enhanced School Health 1191873 Academic Support Services 501100 Model Technology 301000 LAS Support 11448 Green Schools Feasibility 20 000 Total State Funds $11488,751 LOCAL Lexington Education Foundation (FY03) $ 218,235 FEES Transportation $ 4211075 Athletics and Athletics Gate Receipts 2261582 Tuition 0 Building Rental and Extended Day Program 841988 Medicaid Reimbursement 187 703 Total Fees $ 920,348 COMMUNITY, CORPORATE, AND PRIVATE DONATIONS Gifts to Schools $ 8 606 Total Donations $ 81606 GRAND TOTAL ALL SOURCES $41468,393 Minuteman Regional High School Expenditures Payroll FY 03 FY 02 $10,1173675 $ 9,6571127 Expenses $ 515551845 $ 417801158 Total Budget $1516733520 $1414371285 Lexington's Assessed $ 8433566 $ 7873116 Share REGIONAL SCHOOL COMMITTEE APPOINTED by each town's Moderator. Marjorie Daggett began a 3 -year term representing Lexington in July 2002. The other 15 towns that make up the "member towns" are: Acton, Arlington, Belmont, Bolton, Boxborough, Carlisle, Concord, Dover, Lancaster, Lincoln, Needham, Stow, Sudbury, Wayland, and Weston. The Superintendent is Ronald Fitzgerald, who is hired by the School Committee. Goals The primary goal of Minuteman Regional High School (Minuteman Tech) is to contribute to a student's future career success. The school emphasizes: • teaching each student how to learn; • providing career exploration opportunities; • helping students to develop both the motivation and aca- demic skills needed for college and other future learning opportunities; • aiding experiential learners, those who learn academic skills "by doing" to accelerate their learning; • providing superior access to science and technology career paths. Revised Grade 9 Program The Grade 9 Exploratory Program was redesigned to pro- vide a more focused career choice program. Students spend a day in each of the 23 career majors and then choose four to explore further for one week each. With alternate weeks of academic classes, the Exploratory continues through January when students choose their majors and spend the rest of the year in that first choice major. These majors vary from the `hi -tech' ( biotechnology, pre- engineering, electron- ics, or environmental) through graphics and digital imaging, cosmetology, landscaping, and culinary arts, to more tradi- tional vocational programs such as HVAC, automotive repair, carpentry, and plumbing. Page 48 2003 Annual Report, Town of Lexington Minuteman Regional High School continued from previous page Enrollment On October 1, 2002 there were 33 students enrolled from Lexington in grades 9 through 12 out of a total student pop- ulation of 759. That count determined the assessment for FY04. On October 1, 2003 there were 36 full - program stu- dents from Lexington enrolled in grades 9 through 12 and 1.4 full - program Post - Graduate students out of a total enrollment of 795. Sixteen Seniors from Lexington High School (in 2003 -4) are taking elective courses at Minuteman two hours a day (1/3 time); thus 5.3 students will be added to the total number of students for the FY05 assessment. Enrollment Oct. 11 2003 Oct. 11 2002 Lexington students in Gr. 9 -12 36 33 Lexington Post - Graduate Students (Regular & Special) 6 7 Total students in Gr. 9 -12 from the 16 member towns 441 375 Total Post - Graduate students in Gr. 9 -12 from the 16 member towns 51 41 Total students from non - member towns 303 343 Total students 795 759 The last class with Choice students graduated in June 2003. Minuteman voted several years ago not to accept any further students through the State's Choice program. Budget The Minuteman FY04 total budget was decreased 1.5% to $15,443,465 necessitating the cutting of 11 staff and reduc- ing expenses in all categories except in SPED instructional materials and health insurance. The assessment, which Lexington started paying as of July 1, 2003, was $901,353 (based on the 33 students enrolled as of Oct. 11 2002). Challenges Finances: For the first five months of 2003, the State budget was in turmoil; the eventual cuts in State aid in several areas forced larger assessments on the towns. The Minuteman budget had anticipated some cuts in Chapter 70 aid and in transportation aid, which is supposed to be funded at 100% for a regional school, but not a cut of over 50% in trans- portation aid. In addition, the Municipal Relief Act allowed non - member towns sending students to out -of- district schools (such as Minuteman) to refuse to fund the trans- portation costs. Enrollment: Students from non - member towns must be recruited to fill the 800 - student school since member towns provide only about 55% of the student body. Early in the year, recruitment was expected to become easier after the Commissioner of Education issued a directive, stating that 9th graders could attend the exploratory year in an out -of- district vocational school if the student planned to major in an area not offered by his assigned or vocational school and if given permission by the Department of Education. However, action on these student requests was not given promptly; some were given permission and months later it was denied. The Commissioner in most cases offered the denied students "comparable" programs to be supplied through a collaborative. Special Ed: More and more Special Needs students are attending Minuteman thereby placing extra administrative burdens on faculty and staff. So far this challenge has been met with great success. Research has shown a correlation between an entering freshman's reading level and later MCAS math score. Therefore, Minuteman requires freshmen with a below -grade reading level (not all of whom are SPED) to par- ticipate in a special accelerated reading program. Graduates and Honors Minuteman was named as one of the top 50 School Sites in the High Schools That Work (HSTW) network of approxi- mately 1100 schools in 27 states. Minuteman was the only school in Massachusetts selected for national "Top 50" recognition. According to Supt. Ronald Fitzgerald, "Many of the key practices of HSTW underline improving student' academic skills and increasing their opportunities for career exploration and further education.... Our staff has high expectations for themselves and their students, and our stu- dents respond positively." Minuteman was one of only ten schools nationwide honored by the National Dissemination Center for Career and Technical Education with an award to the Biotech Academy Program. The Minuteman Math Team won the 2003 Massachusetts Vocational Math League State Championship. The team of 15 was co- captained by Gregory Harris of Lexington and also included Lexingtonian Alex Elkhe. 2003 Annual Report, Town of Lexington Page 49 Planning ROLE: To en- gage in both short- and long- term planning in regard to all growth and dev- elopment issues and proposals. Specific duties include the fol- lowing: prepare and implement the Comprehen- sive Plan; admin- ister Subdivision Regulations in accordance with state law; review residential spe- cial permit appli- cations and unac- cepted street applications; par- ticipate in inter- F-0- IL L -R: Karl Kastor f, John Davies, Tom Harden, Tony Galaitsis, Glenn Garber, Sara Chase, Maryann McCall - Taylor. town land use projects; provide technical support and hearing func- tions for major rezoning /development proposals and on cit- izen- and owner - generated zoning amendments; and pre- pare the Planning Board's proposed zoning initiatives and amendments. The Planning Department also acts as steward of the Zoning Bylaw and Development Regulations, and as the initiator of new policy proposals in housing, land use, and transportation. Other duties include: analyzing eco- nomic, demographic and development trends in Lexington and the region; assisting the Planning Board, the Town Manager and many town departments and appointed com- mittees; and providing responses on a daily basis to indi- vidual requests for help and information from a wide vari- ety of parties. Expenditures Payroll FY03 FY02 $1911032 $1761528 Expenses $ 90,830 $ 90,861 Personnel Full Time 4 4 ELECTED: Chair Thomas Harden will serve until 2006; Vice Chair Karl Kastorf until 2006; Clerk John Davies until 2005; Anthony Galaitsis until 2005; and Sara Chase until 2004. APPOINTED by the Town Manager: Planning Director Glenn Garber; Assistant Director Maryann McCall - Taylor, and Administrative Assistant Elissa Tap. HIGHLIGHTS • The Transportation Element of the Comprehensive Plan was adopted in spring of 2003 by the Planning Board, completing a nine -month period of intensive effort by the Board, the Planning Department and the Transportation Element Advisory Committee. • The Metropolitan State Hospital project was in active implementation mode, with the State Division of Capital Asset Management (DCAM), working with the Lexington Met State Task Force in the competitive selection in the spring of 2003 of AvalonBay, a prominent local and national developer of high- quality multi - family housing. The Planning Department worked closely with AvalonBay and DCAM in structuring this project in pursuit of a planned development rezoning before the Lexington Town Meeting 2004, involving up to 430 rental units, 25% of them affordable. • Played the central role for the Town in meeting with and evaluating the five pending planned development or rezon- ing petitions coming before Town Meeting 2004, includ- ing: Lexington Technology Park on the former Raytheon site; the AvalonBay proposal at Met State; the expansion of Brookhaven, the assisted living community on Waltham Street; the LexHAB affordable housing proposal on Rangeway; and the rezoning of a CD that allowed a hotel on Hartwell Avenue. • Continued to provide the hands -on support and impetus for the most significant housing policy initiatives in nearly 20 years, including the establishment of the citizen - driven Housing Action Forum in May, the formal appointment by the Selectmen of a Housing Partnership Board in November, the pursuit of membership in the WestMetro Page 50 2003 Annual Report, Town of Lexington 0 0 m U1 Planning Board continued from previous page HOME Consortium, and the drafting of affordable hous- ing regulatory incentives for consideration next year. Moved ahead with major zoning initiatives from the Comprehensive Plan, including housing incentives, a com- plete rewrite of the Home Occupations provisions, key amendments to the cluster by -law, re- evaluation of the smallest commercial districts, and possible changes to the central business zone. Some of these will proceed to Town Meeting 2004. With the elimination of the Economic Development Coordinator position, staff has provided technical adviso- ry services to parties interested in pursuing commercial projects all over town. Staff has also provided backup for eliminated positions involving transportation issues and zoning administration. Conducted detailed technical review, public hearing process and reporting to Town Meeting, on several other zoning amendments and policy proposals which came before Town Meeting 2003, most particularly the amend- ments to the Sign Bylaw, involving residential signs and complex constitutional issues. Intertown and regional involvement included regulation and public process for the proposed residential develop- ment on the Middlesex County Hospital site, as well as monitoring development proposals on the Waltham side of the campus; involvement when possible with regional affairs at Hanscom Airport and Air Force Base; the MAGIC sub - regional planning effort, and other venues. Staff continued to be active in the Land Use Reform Working Group, a statewide coalition to reform the Commonwealth's much - criticized planning, zoning and subdivision statutes. It produced the Land Use Reform bill a year ago that proposed sweeping legislative changes to these statutes. Staff will continue to be involved in efforts to steer the bill through the legislative process. PLANNING BOARD MEETINGS — Number of meetings related to affordable housing — 15 — Number of meetings related to zoning amendments and Town Meeting — 42 RESIDENTIAL DEVELOPMENT REGULATION — Number of meetings involving permitting — 25 — Number of individual public hearings and public meet- ings on permitting — 60 — Number of public meetings related to the reuse of Met State Hospital — 8 Conventional Subdivisions — Clelland Road, 2 lots, preliminary, definitive plan — 47 and 53 Pleasant Street, 7 lots, preliminary, definitive plan — Rangeway Road, 1 lot, 2 preliminary plans, definitive plan disapproved Subdivision with Special Permit and Site Plan — Scottish Glen, off Summer Street, 4 units, definitive plan approved — 14 Glen Road South, 3 lots, sketch plan — Hazel Road, 12 lots, a second sketch plan was request- ed — 40 Middleby Road, 2 lots, 2 sketch plans — Olde Smith Farm, amendment to definitive plan approved — Lexington Hills, off Walnut Street, definitive plan — Johnson's Farm, off Bedford Street, 17 lots, revision to definitive plan Approval Not Required Plan Endorsements — 109 Grove Street — 4 Walnut Street, Lexington /Waltham — 4 McKeever Drive — 537 Lowell Street — 171 Lincoln Street — 537 Lowell Street /Fox Run Lane — 27 Ingleside Road — 35 Cary Avenue Street Construction Plans — 25 Richard Road, 1 lot, preliminary, definitive plan approved — 42 Laconia Street, 1 lot, definitive plan approved — 25 Swan Lane, 1 lot, preliminary, definitive plan approved Determinations of Adequacy of Grade and Construction — Bartlett Avenue, Lot 43 on Assessors' Map 29 — 6 Hazel Road 2003 Annual Report, Town of Lexington Page 51 Board of Appeals ROLE: To grant Expenditures FY03 FY02 variances from the Zoning Bylaw Payroll $331920 $331555 (ZBL), issue spe- cial permits for uses or construction as authorized by the Zoning Bylaw, and hear appeals of decisions by the Building Commissioner and Zoning Enforcement Officer. APPOINTED by the Selectmen, a quasi - judicial board con- sisting of five members with six associate members: Chair Robert Sacco, Vice Chair Judith Uhrig, Francis Smith, Arthur Smith, and Nyles Barnert. Associate members: Jacqueline Davison, Elizabeth Sahatjian, Maura Sheehan, David Williams, Carolyn Wilson, and Martha Wood. Administrative Clerk Sheila Marian. Robert Sacco retired from the Board at the end of 2003 and Judith Uhrig was elected Chair. HIGHLIGHTS: • Eliminated the dedicated clerical support due to the failure of the override. This has placed an additional burden on the volunteer board members, the applicants, and the staff in the Community Development Department. • Held 105 hearings. One hearing, on an application for a Comprehensive Permit, was continued eight times. • Heard 51 applications for variances, and 51 applications for Special Permits, mostly involving residences. • Heard two appeals from Building Commissioner or Zoning Enforcement Officer decisions, both of which drew concern and participation from abutters and town residents. • Continued to meet on Board's first application in 11 years for a Comprehensive Permit (M.G.L. ch. 40B) to allow construction of a residential development of multi - family condominium units in multiple buildings (of which at least 25% would be affordable units). The Board remains indebted to the Communication Advisory Committee and the Design Advisory Committee for advice and assistance throughout the year. The petitions heard by the Board of Appeals are listed below. Decisions may be subject to attached conditions. For details, please see the decisions filed with the Town Clerk. January 475 Bedford Street, Boston Sports Club: Special Permit to erect an externally illuminated, double -faced monument - style sign. 33 Marrett Road, National Heritage Museum: Special Permit for installation of new signage. 29 Wachusett Drive, David and Arlene Langseth: Special Permit to construct a shed dormer above nonconforming portions of a single - family dwelling with an attached garage. 2 Lexington Avenue, Timothy Carruthers: Special Permit to construct an addition above nonconforming portions of a single- family dwelling; and Variance from required 30 -foot front -yard setback to construct a new front entry to a non- conforming single- family dwelling that will have a 19.1 -foot front -yard setback. 6 Abernathy Road, Murray and Myrna Kaye: Variance from the site coverage requirements to allow an application for a Special Permit for the conversion of a single - family dwelling into a dwelling containing two dwelling units; and Special Permit for the conversion of a single - family in the RO District into a dwelling containing two dwelling units. 32 Waltham Street, Agnes G. Voligny: Special Permit to oper- ate a Rosie's Bakery food service operation that would include take -out and seating for customers on -site. 57 Taft Avenue, Mark and Amy Grossman: Clarification of Variance and Special Permit granted on November 14, 2002. 536 -540 Lowell Street, Rising Tide Development, LLC: Continued deliberations on application for a Comprehensive Permit to construct a residential development of multi -fami- ly condominium units in multiple buildings. February 29 Hartwell Avenue, ARE -29 Hartwell Avenue, LLC: Special Permit to erect two new standing signs. 475 Bedford Street, Boston Sports Club: Special Permit to erect an externally illuminated, double -faced monument - style sign. 11 Joseph Road, Robert Morse: Variance from required 30- foot front, 10 -foot side, and 20 -foot side - street side -yard set- backs to construct additions to a nonconforming single-fam- ily dwelling that will then have 19.1 -foot front, 7.5 -foot side, and 18.2 -foot side - street side -yard setbacks. 150 East Street, Doran Greenhouses, Inc.: Renewal of a Special Perrmit to continue to operate roadside stand for the sale of flowers, plants, and other nursery and farm goods and for the seasonal sale of Christmas trees and wreaths. 65 Munroe Road, Josep Riera and Adrianne Saltz: Variance from required 30 -foot front -yard setback to construct an addition (including a mudroom and new front entry) to a nonconforming single- family dwelling that will have a 16- foot front -yard setback. 30 Forest Street, Adam and Kate Cohen: Variance from required 20 -foot side - street side -yard setback to construct additions to a nonconforming single- family dwelling that will have a side - street side -yard setback of 18.7 -19.6 feet. 88 Winter Street, James Courtemanche and Kamala Soparkar: Variance from required 30 -foot front -yard set- back to construct additions to a nonconforming single -fam- ily dwelling that will have a front -yard setback of approxi- mately 18 feet. Page 52 2003 Annual Report, Town of Lexington Board of Appeals continued from previous page March 1666 Massachusetts Avenue, Nasos Phillips for the Boston Ice Cream Corporation: Special Permit to operate a take -out food service business in Unit K2 of the Lexington Square Bldg. selling ice cream, pies, cakes, yogurt and beverages, to be known as Minuteman Ice Cream. 2 Angier Road, Alla Gordon and Mike Cherepov: Variance from required 15 -foot rear -yard setback to add a 2 -car garage with living space above it to a single - family dwelling that will have a rear -yard setback of 9.4 feet to the roof overhang. 354 Waltham Street, Harry and Sarah T. Hutson: Variance from required 15 -foot side -yard setback to construct an addition (which includes outside stairs) to a single- family dwelling that will have a side -yard setback of approximate- ly 13.5 feet. 1265 Massachusetts Avenue, Seasons Four, Inc.: Renewal of a Special Permit to continue to operate a nursery and retail garden center and sell Christmas trees and wreaths, with continuation of extended regular business hours during the Spring and Christmas seasons. 67 Simonds Road, Martha E. Dolan: Variance from required 15 -foot rear -yard setback to construct an addition to a non- conforming single- family dwelling that will have a 9.2 -foot rear -yard setback. 1556 Massachusetts Avenue, Matt Thenen: Variance from dimensional controls and a Special Permit to construct addi- tions to an existing, nonconforming single- family dwelling that has a rear -yard setback of approximately 16 feet and a side -yard setback of approximately 3 feet. 20 Maple Street, Eoin O'Toole: Special Permit to construct additions raising the roof above nonconforming portions of a single - family dwelling. April 20 Waltham Street, Martin Holland for Buca, Inc.: Special Permit to add new signage for Vinny T's of Boston on an awning. 32 Waltham Street, Agnes G. Voligny: Special Permit (§135- 74 (D) and §135-77(C) of the Lexington Code) to install a hanging sign for Rosie's Bakery. 109 Massachusetts Avenue, The Powers Music School: Special Permit to erect a standing sign in front of the school. 18 Eastern Avenue, Julius Baskys: Variance from required 30- foot front -yard setback to construct a new front entry for a single - family dwelling that will have a front -yard setback of approximately 24.2 feet. 299 Woburn Street, Lexington Housing Authority: Variance from required 40 -foot side -yard setback to expand an exist- ing garage that will have a 17 -foot side -yard setback. 27 Taft Avenue, Silvio Bichisecci: Variance from required 30- foot front -yard setback to construct an addition to a non- conforming, single - family dwelling that will have a front- yard setback of approximately 25 feet. 30 Moreland Avenue, Aurel Frattura: Variance from required 30 -foot front -yard setback to construct an addition to a non- conforming, single - family dwelling that will have a front - yard setback of approximately 10.1 feet. 9 Hamilton Road, Richard Eaton and Lori Cullen: Special Permit (§135-29(A) of the Lexington Code) to construct an addition above nonconforming portions of a non- conform- ing, single - family dwelling. May 8 Eastern Avenue, Carolyn Conte and Daniel 011endorf: Request for extension of variance 6 Hancock Avenue, Dan Kilburn and Melissa Brodrick: Variance from required 30 -foot front- and 10 -foot side -yard setbacks to construct an addition to a nonconforming single - family dwelling that will have a front -yard setback of approx- imately 11.5 feet and a side -yard setback of 3.6 -5.0 feet. 9 Russell Road, Eugene Kanter: Variance from required 15- foot side -yard setback to construct an addition to a single - family dwelling that will have a side -yard setback of 8.6 feet. 1666 Massachusetts Avenue, Nasos Phillips: Modification of an existing Special Permit to allow seating for customers of take -out food service in Unit K2 of the Lexington Square Bldg. selling ice cream, pies, cakes, yogurt and beverages, known as Nicky's Ice Cream and Delectables. 4 Royal Circle, Carol L. Greenberg: Special Permit (S 135 -25 of the Lexington Code, Zoning Bylaw) to construct a tennis court with recreation -level lighting, accessory to a residential use. 67 Fottler Avenue, Latha and Seetharamaiyer Padmanabhan: Variance from 2.5 -story residential- height restriction to con- struct additions to an existing nonconforming single - family dwelling. 60 Westview Street, ARE -60 Westview Street, LLC: Special Permit to erect a new standing sign. 29 Hartwell Avenue, ARE -29 Hartwell Avenue, LLC: Variance to construct a driveway; and modification of an existing Special Permit to install a driveway connection between 35 Hartwell Ave. and this property. 35 Hartwell Avenue, ARE -35 Hartwell Avenue, LLC: Variance to construct a driveway; and Special Permit to erect a new standing sign, and modification of an existing Special Permit to upgrade an existing parking lot and install ramps, stairs, and canopies at building entrances. 38 Ivan Street, James and Karen Coen: Special Permit to con- struct a second floor addition above nonconforming por- tions of an existing single - family dwelling. 31 Justin Street, Chaw -Chi Kung: Variance from the required 30 -foot front- and 15 -foot side -yard setbacks to construct a new front entry and add a chimney to the side of a noncon- continued on next page 2003 Annual Report, Town of Lexington Page 53 Board of Appeals continued from previous page forming single - family dwelling that will then have a front - yard setback of approximately 21 feet and a side -yard set- back of 11 feet. June 2600 Massachusetts Avenue, The United Methodist Church: Special Permit to install a new standing sign. 19 Sylvia Street, Lenore Fenn: Variance from required 15- foot rear -yard setback to build a replacement deck on the back of a single- family dwelling, which will have an 11.4 - foot rear -yard setback. 443A Massachusetts Avenue, Greta Aaronsen and Robin Combs: Variance to pave a driveway with side setbacks of less than 1 foot (instead of the required 5 feet) from adjacent property lines. 10 Peachtree Road, Joanne Kaye and Sheri Foreman: Variance from required 30 -foot front -yard setback for con- struction of a single- family dwelling with a front -yard set- back of approximately 27 feet. 81 Blossomcrest Road, Jerald J. Pawloski: Variance to install an 8 -foot high fence on the property line without the required 8 -foot setback. 16 Meriam Street, Jerry and Desiree Namery: Variance to construct a new front entry for a single - family dwelling that will have a front -yard setback of approximately 24.5 feet. 10 Muzzey Street, Kyung Chai: Special Permit to operate a restaurant specializing in Japanese and Korean food, known as Dabin Restaurant. 18 Preston Road, Robert Weisskoff and Ann Marie Lindquist: Variance to allow construction of a 3 -story addi- tion. 10 Tavern Lane, Leslie and David Forg: Variance to allow construction of a garage with a setback of 21.5 feet rather than the required 30 -feet. 99 Follen Road, Robert W. McNamara: Permit for the removal or placement of fill. 60 Bedford Street, Walgreen Drug Store: Special Permit to install an internally illuminated wall- mounted sign. July 33 Centre Street, Jennifer Jordan: Special Permit to build a new roof. 175 -181 Bedford Street, North Brook Park Condominium Trust — John Howell, Treasurer: Special Permit for a replace- ment sign. 33 Prospect Hill Road, Michael and Clair Cronin: Variances for construction of a porch, garage, and driveway. 1666 Massachusetts Avenue, Lexington Square Restoration Company: Special Permit modification to expand seating in an existing restaurant. 330 Woburn Street, Motiva Enterprises LLC c/o Ayoub Engineering: Special Permit for signage, canopies, and build- ing alterations at a service station, 3 Turning Mill Road, Rafet Elananzeh: Variance to construct front stairs with roofed canopy with a front -yard setback of 24.5 feet instead of the required 30 feet. 82 Grant Street, Nilanj ana Rakhit: Special Permit to conduct an accounting business from a residence. 46 Bedford Street, Motiva Enterprises LLC c/o Ayoub Engineering: Special Permit to modify signage at a service station. 8B Camellia Place, Partners for Life: Special Permit to install a projecting sign. S Maple Street, Thomas Christman and Debora Hoard: Variance from dimensional controls to allow construction and a front and side entrance. 327 Woburn Street, Bob Cunningham: Special Permit to install awnings with signage for Lexington Ace Hardware. 32 Waltham Street, Agnes Voligny: Modify Special Permit to extend daily hours of operation to 11:00 p.m. for Rosie's Bakery. August 700 Waltham Street, John P. Carroll: Special Permit renewal to continue to operate an automotive salvage operation. 9 Nichols Road, Suzanne M. Riches: Variance to replace an existing garage with a larger garage, no closer to the prop- erty line than the existing one. 44 Simonds Road, Variance to extend a porch. 26 Welch Road, Yanan Han: Variance for a garage addition. 33 Centre Street, Donna L. Baron: Special Permit to convert a single - family dwelling to a two - family dwelling and to increase the pitch of the roof to allow for a walk -up attic. 228 Lincoln Street, Karen Beck: Variance to construct a one - story bay window to front of house with a front -yard set- back of 27.5 feet and an 8 -foot x 8 -foot covered front entry- way with a front -yard setback of 22 feet instead of the required 30 feet. 59 Worthen Road, Grace Chapel: A variance from Code of Lexington ZBL §7.9.2, Table 2 Maximum Floor Area Ratio and 11.3.1 Number of Parking Spaces. 62 Liberty Avenue, Judith Cole: A variance and an appeal of a decision of the Zoning Enforcement Officer. 99 Follen Road, Robert W McNamara: Special Permit for the removal or placement of fill. 15 Audubon Road, Paul A. Hochman: Extension Request: Letter requesting extension to variance to September 30, 2003 previously granted on July 19, 2001. Page 54 2003 Annual Report, Town of Lexington Board of Appeals continued from previous page September 100 Hayden Avenue, Robert Reed /Barlo Signs: Special Permit for signage. 3 Forbes Road, Antigenics Inc. /Kevin Trottier: Special Permit for signage. 390 Lowell Street, Lixin Gao and Yanling Zhang: Variance for side -yard setback for two -car garage. 433 Marrett Road, Kip LeBaron: Appeal of Zoning Enforcement Officer decision. 8 Rangeway, Aaron and Cheryl Shabanian: Variance Extension. 37 Woburn Street, Peter M. Fusco: Variance to keep accesso- ry structures within the required setback. 18 Lockwood Road, Steven and Gail Leichtman: Special Permit to construct an addition above a non - conforming sec- tion of existing dwelling. 50 Taft Avenue, Andrew Potter: Variance to construct a new entry. 653 Lowell Street, David E. Johnson: Special Permit to con- struct an addition above a non - conforming section of exist- ing dwelling. 1752 Massachusetts Avenue, Lexington Center Realty Trust: Appeal of Zoning Enforcement Officer decision. October 310 Wood Street: Variance to allow an existing stanchion to be increased in height; Special Permit for a Wireless Facility to be placed on a NSTAR stanchion. 675 Waltham Street: Special Permit for a renewal of an exist- ing Special Permit to operate a private golf facility. 482 Bedford Street: Special Permit to allow temporary ban- ners. 11 and 15 Brent Road: Special Permit to allow a tennis court to be built, placed on two lots. November 7 Crescent Hill Avenue: Variance to construct a driveway closer to the side -yard from 5 feet to allow access to an addi- tion of a garage to the rear of the property. 9 Pleasant Street: Variance to add a deck to the rear of the property with a side -yard setback of approximately 3 feet and to add a 10 x 14 -foot shed to the rear of the property with a side -yard setback of approximately 2 feet instead of the required 7.5 feet. 311 Bedford Street: Variance to expand a master bedroom with a side -yard setback of approximately 8.1 feet instead of the required 10 feet. 15 Tarbell Avenue: Variance to place a prefabricated shed (10 x 12 -feet) closer to the property line then the required 12 feet. 327 Woburn Street: Variance to install a shed within the side - yard setback in a CRS District and increased site coverage of an allowable 25 %. 334 Waltham Street: Variance (in accordance with §135-68 H of the Zoning Bylaw) to allow a driveway with more than a 12% grade for a new house. 15 Dexter Road: Variance (in accordance with S 135 -35 of the Zoning Bylaw) to demolish an existing garage and construct a new garage in same location with an approximate side - and rear -yard setback of 1 foot instead of the required 12 feet. 172 -174 Bedford Street: Special Permit (as set forth in accor- dance with §135-16 table 1, line 9.13 of the Code Of the Town of Lexington) to operate a Dunkin Donuts in a CN District. December 33 Constitution Road: Variance to construct a two -car garage within the required side -yard setback. 5 Bushnell Drive: Variance for rear -yard setback for a deck. 9 Tavern Lane: Permit for the removal /placement of more than 25 cubic yards of fill. 4 Blueberry Lane: Special Permit to convert a single - family into a dwelling with two dwelling units in it. 3 Forbes Road: Special Permit for illuminated signage above the first floor and a flag. 475 Bedford Street: Modification of an existing Special Permit to change hours for the outside pool. 2003 Annual Report, Town of Lexington Page 55 Regional Planning Metropolitan Area Planning Council (MAPC) ROLE: To represent 101 communities in the metropolitan Boston area including Lexington, and to serve as a forum for State and local officials to address regional issues. The Council provides technical assistance and professional resources in land use, the environment, housing, transporta- tion, water resources management, economic development, demographic and socioeconomic data, legislative policy, and inter -local partnerships that strengthen the efficient and effec- tive operation of local governments. MAPC is one of the 17 members of the Boston Metropolitan Planning Organization, which carries out the federally mandated transportation plan- ning process for the region. MAPC is also the federally des- ignated economic development district for the region, respon- sible for creating an annual economic development plan. APPOINTED by the Town Manager as MAPC Lexington Representative: Richard Canale. MAPC Minuteman Advisory Group on Interlocal Coordination (MAGIC) ROLE: As one of MAPC's eight subregions, to discuss and work on issues of interlocal concern. In addition to Lexington, other MAGIC towns are Acton, Bedford, Bolton, Boxborough, Carlisle, Concord, Hudson, Lincoln, Littleton, Maynard, and Stow. MAGIC participates in The Boston Metropolitan Planning Organization through its member- ship on the Regional Transportation Advisory Council. APPOINTED by the Selectmen as Lexington's MAGIC Representative: Richard Canale. Boston Metropolitan Planning Organization (MPO) ROLE: Comprising seven state /regional agencies, six elected municipalities, the City of Boston, the Regional Transportation Advisory Council (ex- officio), the Federal Highway Administration (ex- officio), and the Federal Transit administration (ex- officio), to consolidate transportation planning for a large portion of eastern Massachusetts for a variety of transportation modes and facilities, and to carry out the federally mandated transportation planning process for the region. The Boston MPO is responsible for producing three key Certification Documents: Regional Transportation Plan (RTP), Transportation Improvement Program (TIP), and Unified Planning Work Program (UPWP). Regional Transportation Advisory Council ROLE: To provide public policy advice to the Boston MPO members on regional transportation issues and specific MPO actions. The Council is composed of 60 representatives from cities and towns, MAPC subregions, professional transporta- tion and planning associations, advocacy and advisory groups, transportation providers, and various State and regional agencies. Lexington is one of the 11 town members. APPOINTED by the Selectmen as Lexington's Representative to the Regional Transportation Advisory Council: Gail Wagner. HIGHLIGHTS: • MAPC launched MetroFuture: Making a Greater Boston Region, a unique, collaborative approach to develop a regional plan that addresses present and future challenges and opportunities. MetroFuture incorporates public par- ticipation, data analysis, and cutting -edge technology to create a vision for the metropolitan Boston region and a strategy to get there. The Lexington MAPC representative contributed to the design and structure of this process as a member of the Interim Steering Committee. • MAGIC conducted three outreach Visioning Workshops for MetroFuture, including one conducted at the Lexington Senior Center. More than 40 Lexington resi- dents directly participated in the events. • MAPC adopted 15 "smart growth" principles designed to promote development while protecting the environment, encouraging social and economic equity, and conserving energy and water resources. • MAPC provided Lexington with planning data analyses including population, employment, and household fore- casts • "MAGIC Carpet" studied two Lexington intersections, Massachusetts Avenue and Woburn Street, and Massachusetts Avenue and Pleasant Street, to document that they meet warrants for signalization. • Lexington's MAPC representative participated in several MAPC and MAGIC workshops on population and employment, transportation, economic development, regional growth, and the environment. • Collaborated with other regional leaders in supporting reverse commuting and suburban mobility. • Collaborated with State and Federal legislators and aides in articulating mutual goals and strategies including Federal re- authorization of transportation funding, Zoning /Land Use Reform, and statewide transportation planning. • Reviewed potential impacts of regional development pro- posals within the MAGIC area, including Massport Hanscom Airport. • MAGIC conducted forums on "Creative Solutions Housing Workshop" and on "Zoning Reform: Why, What, & How" that included a number of Lexington residents. • Lexington and MAGIC maintain a direct voice in trans- portation planning and project selection through the Boston MPO and its Regional Transportation Advisory Council. Richard Canale represents MAGIC on trans- portation issues as the subregion's representative to the Regional Transportation Advisory Council and served as the Advisory Council's 2002 — 2003 Chair. As Chair, he also served as an ex- officio member of the Boston MPO, as a voting member of the MPO Planning and Programming Committee, and as Chair of the MPO Public Participation Committee. Gail Wagner, the Lexington Transportation Coordinator, represented Lexington on the Advisory Council. In addition, Lexington resident, Barbara Lucas represented the MAPC on the Boston MPO Planning and Program Committee, of which she is Vice Chair. Page 56 2003 Annual Report, Town of Lexington Hanscom Area Towns Committee (HATS) and Hanscom Field Advisory Commission (HFAC) ROLE of HATS: To represent the interests of the four towns of Bedford, Concord, Lexington and Lincoln in matters per- taining to Hanscom Field and developments in the sur- rounding area, and to review and comment on proposed projects to State, federal, and regional agencies. APPOINTED to HATS by the Board of Selectmen to repre- sent Lexington: Jeanne Krieger, Selectman; Kay Tiffany, Conservation; and Margaret Coppe. APPOINTED by the Planning Board: Tony Galaitsis, Planning Board. The HATS Chair rotates annually among the four towns. For the peri- od from July 2002 to June 2003, HATS was chaired by Bedford; from July 2003 to June 2004, Lincoln is chairing. ROLE of HATS ES: To assist HATS with the review of envi- ronmental impacts associated with airport activities. APPOINTED to HATS ES by the Board of Selectmen to rep- resent Lexington: Co- Chairs Julian Bussgang and Richard Canale, Tony Galaitsis, and Jerry Van Hook. Consultant to HATS: Lisa Baci. ROLE of HFAC: To act as an advisory commission with regard to Hanscom Field for review of issues of land use, noise and transportation and t( between the surrounding towns pertaining to Hanscom Field. provide communications and Massport in matters APPOINTED to HFAC by the Board of Selectmen to repre- sent Lexington: Peter Enrich. Other members represent other communities and various interest groups. The position of Chair rotates among the four towns. From July 2002 to June 2004, HFAC was chaired by Lexington. This year has seen significant developments on the two fronts that are central to community concerns about activi- ties at Hanscom. Lexington and the other Hanscom area communities have been part of the coalition seeking to ensure the continued operation of the Air Force's research and development activities at Hanscom Air Force Base. In addition, strenuous efforts have continued with the goal of containing the scope and impacts of commercial and corpo- rate aviation at Massport's Civil Airfield. Concerns about the future of the Air Force Base are focused on the federal Base Realignment and Closure (BRAG) process, which will conclude in 2005 with decisions about closures of a number of military facilities around the coun- try. Hanscom Air Force Base, which focuses on development of high -tech systems for military command and control sys- tems, is a vital element of the regional economy, and Lexington has been working closely with a regional alliance of governmental, business, and educational organizations to advocate for Hanscom's continued role, although our efforts to amend the military's criteria to make the BRAC process more sensitive to Hanscom's distinctive strengths have not yet met with success. With regard to Massport's Civil Airfield, by contrast, com- munity concerns, and the efforts of the several committees, have continued to focus on Massport's efforts to expand air- port utilization for commercial and corporate aviation, with the resultant increases in noise, pollution, and ground traf- fic. The most troubling development of the year was FedEx's announcement in June of plans to begin scheduled daily freight operations, which would entail numerous daily trips by 18 -wheel trailer trucks. After an outcry from activists and from the towns, FedEx deferred any decisions on whether to proceed with Hanscom flights, although they continue to review their options. The year also saw the largely disappointing conclusion of the 2000 Environmental Status and Planning Report (ESPR) process. Massport prepares the ESPR (formerly known as the Generic Environmental Impact Report, or GEIR) every five years, under guidelines set forth by the State's Executive Office for Environmental Affairs (EOEA), to provide con- text for environmental review of the impacts of Hanscom's operations. Despite the extensive efforts of HATS and the HATS ES to require Massport to provide an analysis that would fully reflect the likely impacts of realistic growth sce- narios, EOEA allowed Massport to produce a far less care- ful and realistic appraisal. Although EOEA's final certificate did contain some helpful requirements for future Massport analysis and reporting, in general the document did not pro- vide sufficient information or context to warrant the massive investment of time and resources that it required of both Massport and the communities. On a more positive note, the year was marked by two important national designations that recognized the special values and vulnerabilities of the historic and environmental assets surrounding Hanscom Field and the extraordinary threats posed by Massport's expansion efforts. The National Trust for Historic Preservation designated the four -town area surrounding Hanscom as one of its Eleven Most Endangered Historic Places. And Scenic America designated the area as one of its Last Chance Landscapes. Each organi- zation focused specifically on Massport's expansion of Hanscom Civil Airfield as the threat to this vital national resource and identified a range of potential strategies to pro- tect the four towns from this threat. These national recogni- tions go a long way in rebutting Massport's disingenuous suggestions that efforts to preserve the Hanscom area from its expansion efforts are mere suburban NIMBYism. Nonetheless, the long -term struggles to constrain Massport expansion will remain a central focus of the four towns and these committees. We have been greatly assisted in these efforts by widespread citizen activism, frequently marshaled by two citizen organizations, ShhAIR and Save Our Heritage. With this invaluable assistance, we will continue to aggressively pursue all avenues political, legal, and regu- latory to contain expansion at Hanscom and protect the Town's interests. 2003 Annual Report, Town of Lexington Page 57 Metropolitan State Task Force (Met State) ROLE: To work with our counterparts in Belmont, Waltham, the Division of Urban Parks and Recreation (formerly the MDC), and the Division of Capital Management (DCAM) to implement the Metropolitan State (Met State) Reuse Plan. The reuse plan is an agreement arrived at after extensive community involve- ment through the Tri- Community Committee to effec- tively use the Met State tract by adopting the following goals: • Preserve and protect natural resources; • Redevelop the site with a mix of publicly beneficial uses; • Consider the site as a whole without regard to munic- ipal boundaries; • Carry out environmental clean up on the site as quick- ly as possible. Under the reuse plan Waltham will receive 51.4 acres for a Golf Course; Lexington will develop the 23 -acre cam- pus site for housing; 254 acres, of which 59.4 are in Lexington, will remain open space under the steward- ship of the Division of Urban Parks and Recreation; and 7.4 acres, known as the Gaebler Center, will, for now, remain in the ownership of DCAM. APPOINTED by the Selectmen: Karl Kastorf, Jeanne Krieger, Joyce Miller, Natalie Riffin, and David Williams HIGHLIGHTS: Significant progress was made advancing the Met State project. • DCAM received five formal responses to the Request for Proposal for the development of the Lexington parcel. The priorities of the Lexington Task Force were included in the RFP document. — General Housing: Provide a variety of housing types, with a primary orientation to senior citizens. — 'Affordable Housing: Provide at least 25% of the housing units as affordable. — Support Services: Include community services (e.g., medical care, childcare, art /hobby center, trans- portation, and convenience store) — Fiscal Issues: Generate revenue and avoid negative impacts. — Site Development: Preserve the feeling of openness of the site, rehabilitate existing buildings, if feasi- ble, and employ architectural detail that reinforces the historic character of the buildings. — Development Impact: Ensure that traffic remains within the normal day -to -day fluctuations of that generated by the former hospital operations. • The five members of the Selectmen's Committee were joined by Sandra Nowoslawski and Lexington resi- dent Lester Blumberg, representing the Department of Mental Health; Tim Higgins, Belmont Planner; Don McCabe of Waltham; Michael Thomas, DCAM Project Manager; and Maryann McCall - Taylor, Assistant Planning Director to review the five devel- opment proposals for the site. AvalonBay, a developer known to Lexington, was recommended by the task force and selected by DCAM because their proposal most closely honored the priorities of the Lexington Task Force and the Reuse Plan as well as affording the added benefit of addressing the Town's 40B inventory requirements. Features of the AvalonBay proposal included: — 430 rental units of which 60 will be set aside for residents older than 55 years old — 25 % affordable housing units — 5% of the on -site units will be set -aside for clients of the Department of Mental Health (These will be included in the affordable unit count). AvalonBay will fund an additional 5 %, or approximately 20 residences for clients of the Department of Mental Health off the site. — Nearly 50% preservation of the historic buildings and site including the clock tower of the Medical Building and the mature landscaping — Renovation of the exterior of Kline Hall, a 20,000 sq. ft. recreational facility for Lexington communi- ty uses. AvalonBay is preparing to come to the 2004 Spring Town Meeting to present their proposal for rezoning of the site. They have been working with the community to address traffic management and impacts on the schools, and to solicit proposals for the use of Kline Hall. Page 58 2003 Annual Report, Town of Lexington Historic Districts Commission Expenditures Payroll FY03 FY02 $ 93512 $103199 Personnel Part Time 1 1 ROLE: To promote the educational, cultural, economic and general welfare of the public through the preservation and protection of his- toric buildings, places, and districts. APPOINTED by the Selectmen for overlapping 5 -year terms: two candidates nominated by the Lexington Historical Society, one candidate nominated by The Lexington Arts and Crafts Society, Inc., one candidate nominated by the Trustees of the Cary Memorial Library and one selected at large by the Selectmen. Chair Joann Gschwendtner; Commissioners Ian Adamson, Mark DiNapoli, Dan Fenn, Jr. and Lynn Hopkins; Associate Commissioners: Eleanor MacQueen, Daniel Griffin, Jr., James Lee, and Joseph Welch. L -R: Lynne Pease, Eleanor MacQueen, Jaynes Lee, Joann Gschwendtner, Dan H. Fenn, Jr., Lynn Hopkins, Ian Adamson, Daniel Griffin, Jr, Mark DiNapoli, Joseph Welch. HEARINGS: Held 120 hearings: 19 informal, 59 formal, and 42 continued. Issued 81 Certificates of Appropriateness; 2 Denials; 1 Minor Changes /Extensions of time to Certificates of Appropriateness. HIGHLIGHTS: • Continued to work carefully with the architects for the Cary Library construction project. All materials were viewed before installation. • 1404 Massachusetts Avenue was purchased by a family from San Francisco in 2002. They have done a major ren- ovation /restoration of the premises, and it is once again an important landmark in the Munroe Tavern District. • 1038 Massachusetts Avenue underwent a major renova- tion beginning with the removal of man -made siding, exposing beautiful clapboards and shingles. This house is now a stand -out in the East Village District. • Toward the end of the year, 917 Massachusetts Avenue was purchased and is undergoing major renovation and repair. It will be a major improvement to the East Village District. • Hancock Avenue had two additions next door to each other done approximately at the same time. • Worked with businesses on signage and continued to meet on -site with many applicants. The Commission regrets the loss of the position of Clerk, due to the override failure, thus reducing the number of hearings that can be held and the quality of service provided to the residents of the historic districts of Lexington. January 1875 Massachusetts Avenue — Peter Chalpin, representing the Town of Lexington, received approval for changes to front entrance to be ADA- compliant. 430 Massachusetts Avenue — Andrew Gubisch received approval for several small exterior architectural changes. 926 Massachusetts Avenue — Patricia Thomas presented plans for fencing. Hearing continued for additional infor- mation. February 1787 Massachusetts Avenue — Paul Mammola, representing Paul Mammola Salon, received approval to move existing signage at 1775 Massachusetts Avenue rear to 1787 Massachusetts Avenue. 18 Hancock Street — Jonathan Royce, Architect, presented plans for a garage addition and plans for renovating house. Hearing continued for additional detail. 32 -42 Worthen Road — Tom Fenn, representing T.H. Niles Real Estate Group, received approval for new siding, redesign of entrances, chimney enclosures. Hearing contin- ued for additional information on windows. Dan Fenn recused himself from hearing. March 20 Waltham Street— Martin Holland, representing Vinny T's of Boston, received approval for a new sign to replace the existing one and to replace all awnings. Wording on awnings on sides only. 1666 Massachusetts Avenue — Nasos Phillips received approval for a sign for Nicky's Ice Cream and Delectables. continued on next page 2003 Annual Report, Town of Lexington Page 59 0 0 0 G Q Historic Districts Commission continued from previous page 32 Waltham Street — Agnes Voligny, representing Rosie's Bakery, received approval for window signage decals, hang- ing signage, and front -door handle. 782 Massachusetts Avenue — Denis Haskin and Faith Ferguson received approval for post- and -beam fencing and wire -mesh fencing with gates. 11 Joseph Road — Robert Morse received approval for reno- vation plans. Continued for miscellaneous items. 25 Waltham Street — Tim Sullivan, Barlo Signs, representing Coldwell Banker, received approval for front and rear sig- nage to replace existing ones. 1556 Massachusetts Avenue — Matt Thenen presented plans for addition /renovation. Continued for more detail. 926 Massachusetts Avenue — Pat Thomas received approval for 4 -foot fencing. 18 Hancock Street — Jonathan Royce, Architect, presented plans for a garage addition and plans for renovating house. Hearing continued for additional detail. April 6 Independence Avenue — David Carver received approval for vent. 1145 Massachusetts Avenue — Michael Mooney received approval to re -roof entire house. 6 Hancock Avenue — Dan Kilburn was unable to attend meeting. Hearing continued to May 1. 1768 Massachusetts Avenue — Robert Mitchell, representing Eagle Bank, received approval for signage and exterior changes to rear of building. 1775 Massachusetts Avenue — Ed Juralewicz, representing Carlson GMAC Real Estate, received approval for signage. 1038 Massachusetts Avenue — William Fisher received approval to re -roof and rebuild front chimney and remove rear chimney bricks and cap. 1556 Massachusetts Avenue — Matt Thenen received approval for addition /renovation. 18 Hancock Street — Cynthia Curtner presented revised plans for a garage addition and plans for renovating house. Hearing continued for additional detail. 1727 Massachusetts Avenue — Henry Patterson and George Howell, representing Copacafe, received temporary approval for tables and chairs for patio. Hearing continued for additional detail on window signage. Tourism Committee — Dawn McKenna, John Ott, and Joan Ross, representing the Tourism Committee, presented ideas for a town -wide signage project. 9 Hancock Street — Dawn McKenna requested guidance on a small portion of her roof that is leaking. Board suggested a rubber roof. Will return for formal hearing. 10 Tavern Lane — David Forg presented plans for an addi- tion. will return for formal hearing. 14 Muzzey Street — Patricia Kaneb presented plans for upgrading utilities. Will return for formal hearing. May 14 Muzzey Street — Hong Dong, Dentist, received approval for signage. 14 Muzzey Street — Hearing continued to June 5. 10 Tavern Lane — David Forg received approval for an addi- tion contingent on Conservation Commission and Board of Appeals approval. 1727 Massachusetts Avenue — George Howell, representing Copacafe, received approval for window signage. 844 Massachusetts Avenue — Frank Chen, Good School Realty, received approval for signage. 1109 Massachusetts Avenue — Robert and Carrie Pitts received approval for a shed, replacing fencing, change to driveway, and replacing all storm windows. Will return for approval of storm doors. 8 Muzzey Street — No Nguyen, representing Nails by Noel, presented plans for signage. Hearing continued for changes. 1875 Massachusetts Avenue and Depot Square — John Ott, representing the Chamber of Commerce, received approval for a two -sided information sign on Depot Square and at the Visitor's Center. 9 Hancock Street — Dawn McKenna unable to attend meet- ing. Hearing continued to June 5. 1038 Massachusetts Avenue — William Fisher received approval to remove asbestos shingles from entire house. 18 Hancock Street — Cynthia Curtner hearing continued for more detailed drawings. 1404 Massachusetts Avenue — Keith West received approval for driveway design and change to beginning of front walk- way. Tourism Committee — Kerry Brandin and John Ott, repre- senting the Tourism Committee, presented additional ideas for color and sign design for the town -wide signage project. Committee will return for formal hearing. June 5 Maple Street — Thomas Christman and Debora Hoard received approval for redoing front- and side -door stairs contingent on Board of Appeals approval. 55 Waltham Street — Steven Hurley, representing Lyon Realtors, Inc., asked to have hearing continued to July. Page 60 2003 Annual Report, Town of Lexington Historic Districts Commission continued from previous page 1960 Massachusetts Avenue — George and Meg Kimball received approval for rebuilt dormers. 755 Massachusetts Avenue — Mart Ojamaa, representing Follen Church Society, received approval for window change. 443A Massachusetts Avenue — Greta Aanensen and Robin Combs received approval for fencing, stonewall, brick path, driveway, and removal of side porch. 1351 Massachusetts Avenue — Cindy Schlessinger received approval for a color change. 1984 Massachusetts Avenue — Cynthia Davidson received approval for fencing, walkways, and stairs. 46 Bedford Street — Alan Micale, Ayoub Engineering, repre- senting Shell, received approval for changes to signage, exterior of building, and pump stations. Liberty Ride Bus Stop Signage — Kerry Brandin, representing Liberty Ride /Tourism Committee, received approval for the Liberty Ride Bus Stop locations. Directional Signs — Kerry Brandin, representing the Tourism Committee, asked to have hearing continued to July. 9 Hancock Street — Dawn McKenna received approval to extend section of fascia by 6 to 8 inches and install cedar shingles. 1038 Massachusetts Avenue — William and Anne Fisher received approval to replace porch railings, for paint colors for house, and to install storms windows. 14 Muzzey Street — Patricia Kaneb received approval for paint colors, repaving driveway, and bushes to hide electri- cal panel. 440 Massachusetts Avenue — Heather Sweeney received approval for house colors. 18 Hancock Street — Cynthia Curtner received approval for renovations to house and barn and garage addition. 32 Waltham Street — Agnes Voligny, representing Rosie's Bakery, received approval for changing the location of hanging sign. July 1412 Massachusetts Avenue — Ronald Carlson received approval for a change of trim color. 1932 Massachusetts Avenue — Peter Kelley, representing Joe and Molly Nye, received approval for window change. 1430 Massachusetts Avenue — Jim and Christine Connor received approval for new gutters and brackets. 1666 Massachusetts Avenue — Sharon Spaulding, represent- ing Nicky's Ice Cream, received approval for tables and chairs. 1666 Massachusetts Avenue — Sharon Spaulding, represent- ing Betsy's, received approval for signage. 4 Gibson Road — Paul Lukez, representing Donald Weikert, discussed plans for exterior changes. Hearing continued for changes. 10 Woburn Street — James Allen, representing Dunkin Donuts, received approval for umbrellas. 1707 Massachusetts Avenue — James Allen, representing Dunkin Donuts, received approval for rear signage. 27 Depot Square — Heather Spitzer, representing Winston Flowers, received approval by a 4 -1 vote to display tables and buckets of flowers on sidewalk. 55 Waltham Street — Steven Hurley, representing Lyon Realtors, Inc., had hearing continued to August. 1556 Massachusetts Avenue — Matt Thenen presented idea of style for columns. Hearing continued to August for addi- tional detail. 10 Hancock Avenue — Scott Kyle received approval for front walkway and area between driveway and walkway. Hearing continued for color scheme. 8 Muzzey Street — No Nguyen, representing Nails by Noel, received approval for signage. 6 Hancock Avenue — Dan Kilburn and Melissa Broderick received approval for addition to rear of house. 960 -964 Massachusetts Avenue — Alan Asetta was unable to make meeting. Will return for August meeting. 1727 Massachusetts Avenue — George Howell, representing Copacafe, discussed a sign change and window boxes. Will return for formal hearing. August 6 -8 Wallis Court — Daniel Rapperport received approval for house color change. 1727 Massachusetts Avenue — George Howell, representing Copacafe, received approval for sign and planters. 7 Depot Square — Deran Muckjian, representing Catch a Falling Star, received approval for signage. 1751 Massachusetts Avenue — James Wagner, representing Citizens Bank, received approval for signage. 1556 Massachusetts Avenue — Matt Thenen received approval for porch columns and railings. 10 Hancock Avenue — Scott Kyle received approval for color scheme. 32 -42 Worthen Road — Curtis Kemeny, representing Battle Green Apartments received approval for re- roofing. Continued for windows. continued on next page 2003 Annual Report, Town of Lexington Page 61 Historic Districts Commission continued from previous page 4 Gibson Road — Donald Weikert received approval for window changes to rear of house. 1984 Massachusetts Avenue — Cynthia Davidson received approval for lining driveway with granite cobblestones and replacing existing fencing. September 1960 Massachusetts Avenue — Meg Kimball presented plans for an addition and new garage. Continued for additional detail. Emery Park — Joan Farr presented plans for a memorial and water feature at Emery Park. Continued for additional detail. 20 Waltham Street — Michele Wright, representing Vinny T's, presented plans for handicap railing, moving firebox, and handicap signage. Continued for signage. 14 -16 Bedford Street — David Swan, representing Kenton Soderstrom, received approval for two sets of new stairs off porch. 22 Hancock Street — Susanne Beck received approval for changes to backroom /laundry. 956 Massachusetts Avenue — Katherine Venzke received approval to demolish existing front walk and replace with brick walk and low stonewalls. 905 Massachusetts Avenue — Jack Shay received approval to install a spa tub. October 20 Waltham Street — Michele Wright, representing Vinny T's, received approval for a handicap sign. 11 Joseph Road — Bob Morse received approval for siding, roof shingles, lights, paint colors, stair, and rail design. 1960 Massachusetts Avenue — Meg Kimball received approval for a garage addition. 1853 Massachusetts Avenue — Darla & LC Massad, repre- senting Candy Castle, request for signage denied. 55 Waltham Street — Steve Hurley, representing Lyon Realtors, Inc. request for exterior changes denied. 905 Massachusetts Avenue — Jack Shay received approval for bulkhead. 1404 Massachusetts Avenue — Greg Jackmauh, representing Keith West, received approval for chimney cap and snow guards. November 1845 Massachusetts Avenue - Al Jick, representing Via Lago, withdrew request. 1355 Massachusetts Avenue - Martin Cohen received approval for enlargement of garage, new garage doors, and trim color change. 1387 Massachusetts Avenue - Douglas McDonald presented plans for new driveway materials and patio. Continued for additional detail. 1787 Massachusetts Avenue - Maria Mammola, representing Paul Mammola Salon, presented plans for signage change. Continued for detailed plans. 917 Massachusetts Avenue - Antonio Nardelli received approval of plans for repairs to the property. 905 Massachusetts Avenue - Jack Shay received approval for a chimney on back section of house and for window change. 1874 Massachusetts Avenue - Carl Oldenberg, representing Cary Memorial Library, received approval for chimney pot. 7 Harrington Road - Tom Fenn, representing First Parish Church, presented ideas for steeple replacement /repair. December 9 Tavern Lane — Jacob and Amelia Bergmann received approval for an extension of their retaining wall. 1787 Massachusetts Avenue — Maria Mammola received approval for spa signage and for street number over door. 7 Harriington Road — First Parish Church received approval for replacement of the belfry, lantern, and spire areas of their steeple. 2027 Massachusetts Avenue — Steven Hurley received per- mission for a sign with street number below for the Dana Home. 917 Massachusetts Avenue — Anthony Nardelli received per- mission for paint color change and roofing materials. Page 62 2003 Annual Report, Town of Lexington Lexington Historical Commission ROLE: To preserve and protect historically and architec- turally significant buildings and sites in Lexington. To advise the Building Inspector about issuing demolition permits for significant buildings; and to support efforts to nominate buildings for the National Register of Historic Places main- tained by the Secretary of the Interior. APPOINTED by the Town Manager for 3 -year terms: Chair David Kelland, Marilyn Fenollosa, Nancy Seasholes, Tom Taylor, and Sally Zimmerman. EXPENDITURES: Petty cash for film and developing, print- ing costs for the Comprebensive Cultural Resources Survey. HIGHLIGHTS: • Maintained the Comprebensive Cultural Resources Survey, currently nine volumes, which lists the historically and architecturally important buildings and areas in Lexington dating from the earliest period to the 19th and 20th centuries. Grants from the Massachusetts Historical Commission, the Town, and the Trustees of Public Trusts have made it possible for the Commission to bring the Design Advisory Committee ROLE: To assist the Selectmen and other boards and people in the Town in applying professional design standards to new structures, renovations, signage, lighting, and landscape improvements. APPOINTED by Selectmen for 1 -year terms: Chair Steven Hurley, Carl Oldenburg, Olga Voronina, Sarah Harkness, Eva Kasell, Richard Sperandio, Bahig Kaldas, Alenka Slezak, Eric Brown. Associate Members: John Frey, Walter Pierce, Richard Friedson, Terry Weschler, Bruce Creager, Karen Bechtel, Barbara Hulsizer, Elizabeth Whitman. Selectmen Liaison: Peter Kelley; Planning Board Liaison: John Davies; David Williams (Center Committee), Kathryn Rapperport (Lexington Field and Garden Club). Survey up to date. It is available in the Cary Library and the Planning Office in the Town Office Building and is used by historians, students, homeowners, and businesses, as well as real estate professionals for the added value of historical properties. Maintained a Cumulative Index to facilitate the use of the Comprebensive Cultural Resources Survey. This Index has been distributed to all real estate offices in Lexington and is available in the Planning Office and in the office of the Building Inspector as well as from the Commission. Researched the history and architecture of several houses for which demolition applications had been presented. The Commission members, all volunteers, regularly consult with homeowners, builders, and developers on questions of sen- sitive restorations of important buildings. Procedures for making presentations at public hearings before the Commission have been developed and are available to appli- cants. Guidelines for what constitutes demolition have also been developed. The Commission inspects and photographs all buildings subject to a demolition application. L -R: Bahig Kaldas, Olga Voronina, Betsy Wbitman, Barbara Hulsizer, HIGHLIGHTS: Alenka Slezak, John Frey, Carl Oldenburg, Eric Brown. Recommended to Board of Appeals approval for: • Signage /special permit, Scottish Rite Masonic Museum and Library, Inc., 33 Marrett Road. • Signage /special permit, 475 Bedford Street. • Signage /special permit, 29 Hartwell Avenue. • Signage, Shell Gas Station, 330 Woburn Street. • Canopy /signage, Ace Hardware, 327 Woburn Street. • Signage, Knights of Columbus Heritage Hall, 175 -181 Bedford Street. • Signage, 100 Hayden Avenue. • Signage, 3 Forbes Road. • Signage, Powers Musical, 109 Massachusetts Avenue. • Signage, St. John's Korean Methodist Church, 2600 Massachusetts Avenue. • Signage and site improvements, Walgreen's, 60 Bedford Street. • Signage, 35 Hartwell Avenue. • Signage, 60 Westview Street. • Signage, 8B Camelia Place. • Site improvements /building facade, Grace Chapel, 59 Worthern Road. • Wireless communication facility, 310 Wood Street. OTHER ACTIONS: • Recommended and advised Permanent Building Committee on design of Harrington and Fiske Elementary Schools. 2003 Annual Report, Town of Lexington Page 63 O 1+ 0 rD0 Q Office of Community Development - Building Division ROLE: To enforce the State Building Code, Uniform State Plumbing and Gas Code, State Mechanical 4 Code State Expenditures Payroll FY03 FY02 $299,567 $2861730 Expenses $ 611195 $ 573721 Personnel Bldg. Elec. Full Time 4 4 Part Time 3 3 Electrical Code, Architectural Access Board Regulations, and Lexington Zoning Bylaws. This involves plan review, permit issuance, and inspection of all building, electrical, plumbing, gas and mechanical construction in the Town, including new structures, additions, alterations, and repairs. Responsible for enforcing the State Architectural Access Board regulations involving handicapped accessibility to buildings and issues regarding such requirements. The Sealer of Weights & Measures determines the accuracy of all weights and measuring devices in commercial and pub- lic use within the Town. APPOINTED by the Town Manager: Building Commissioner Steven Frederickson, P.E., and a full -time Inspector of Wires, Plumbing /Gas /Mechanical Inspector and Department Clerk as well as a part -time Building Inspector, Zoning Enforcement Officer, and Sealer of Weights and Measures. HIGHLIGHTS: • Permit activity remained at a high level. Permits were issued for construction of the new Harrington School and for construction of dwellings at Cider Mill Road. • Construction was completed for an outdoor swimming facility at Boston Sports Club at 475 Bedford Street. • Construction continued on dwellings at Old Smith Farm and Lexington Park, as well as on numerous scattered sites throughout the Town. • Construction continued at Cary Library and Lexington Christian Academy. • Alterations of existing office space for new tenants remained very high including extensive alterations at 29 Hartwell Avenue and 60 Westview Street. • The demolition of existing houses and the construction of new larger houses on scattered sites continued. Permits were issued to demolish 47 existing houses, while 66 per- mits were issued for the construction of new single - family dwellings. Total Permit Activity Explicit Breakdown of 2003 Building Permits New Units Residential ........... 64" New Units Plumbing/ Reported Value Single- Multi- Additions/ Year Bldg. Elec. Gas of All Construction" Family Family Alterations 2003 984 1039 1353 $7517581772 66 0 922 2002 1035 1141 1111 $7219791601 72 0 963 2001 899 1018 1043 $9012681218 81 2 816 2000 944 1099 1308 $8717591786 73 3 868 1999 1006 1408 1205 $5518361241 64 0 830 ' Actual construction valuation is higher Explicit Breakdown of 2003 Building Permits New Units Residential ........... 64" New Units Commercial ........... 1 Additions—Residential ........... 214 Additions—Commercial ............ 2 Miscellaneous .................. 127 Includes 1 accessory apartment ,-`Mew school Repairs /Alterations .....................364 Stoves .. ..............................5 Swimming Pools .........................6 Roofing /Siding ........................178 Garages /Carports ........................5 Sheds... ..............................4 Page 64 2003 Annual Report, Town of Lexington Conservation Commission ROLE: To admin- ister and enforce the Massachusetts Wetlands Protec- tion Act (M.G.L. Ch. 131, s.40) and the Wetland Pro- tection Code of Expenditures Payroll FY03 FY02 $851220 $791208 Expenses Community Development Budget Personnel Full Time 1 1 Part Time 1 1 the Town of Lexington ( Chapter 130; formerly Lexington General Bylaw Article XXXII); to promote and develop nat- ural resources, to protect the Town's three watersheds and associated waterways and wetlands; to acquire and manage open land for passive recreation; to create buffers and to pro- vide corridors for wildlife. The Commission's responsibilities include performing site visits; holding hearings and meetings with applicants, abutters, property managers, state and town boards, committees and subcommittees; issuing permits; man- aging conservation areas; protecting waterways and wetlands, and educating the public. APPOINTED by the Town Manager with the approval of the Selectmen for overlapping 3 -year terms: Chair Joyce Miller, Vice Chair Philip Hamilton, Duke Bitsko, Angela Frick, David Langseth, Richard Wolk, and Stewart Kennedy (who replaced Lisa Baci). Associate Commissioners: Paul Riffin, Community Gardens; David Williams, Land Acquisition; Susan Solomon, Tree Bylaw Committee (all for- mer commissioners); and Kay Tiffany, HATS. Karen Mullins is Assistant Director of Community Development/ Conservation Administrator and Linda Gaudet is Department Clerk. HIGHLIGHTS: • Reviewed and acted on 28 Notices of Intent, 5 Abbreviated Notices of Resource Area Delineation, 11 Requests for Determinations, 4 Requests for Amendments to Orders of Conditions, 3 Emergency Certifications, 4 Enforcement Orders ( 218 Lowell Street, Route 3 Ramp, 430 Concord Avenue, 1299 Mass Avenue), 20 Certificates of Compliance, 5 Extension Permits, and 4 Conservation Restriction drafts, and performed on -site inspections for these and other on -going projects. • Made revisions to the Code of the Town of Lexington, Section 1 -6 noncriminal disposition to increase the fine schedule for all offenses with regards to Chapter 130, Wetland Protection and Chapter 145, Conservation Commission that Town Meeting passed in spring 2003 and the Attorney General approved in the fall of 2003. • Transferred ownership of the 14.7 -acre Highland Avenue parcel of town land abutting the Upper Vine Brook Conservation land to the Conservation Commission. Received two generous gifts of land: One from Robert Chase consisting of a 33,360 square feet parcel of land off Myrna Road and one from David Gompers consisting of 4.1 -acre parcel of land off Hartwell Avenue abutting con- servation restricted land and Tophet Swamp and Katandin 0 0 G La u � tlt Front L -R: Angela Frick, Joyce Miller, Stewart Kennedy, Linda Gaudet. Rear L -R: Duke Bitsko, David Langsetb, Philip Hamilton, Richard Wolk, Karen Mullins. Woods Conservation Land. Also, acquired a 13,000 square feet parcel of land at the end of Valleyfield Street abutting Hayden Woods Conservation Land. • Assisted Engineering in the development of the Town's NPDES Stormwater General Permit Notice of Intent for Discharges from Small Municipal Separate Storm Sewer Systems (MS4s) to comply with Federal permit require- ments under the NPDES Storm Water Program. The key elements of the Notice of Intent include incorporating best management practices for six minimum controls: public education /outreach, public participation /involvement, illicit discharge detection /elimination, construction site runoff control, post- construction stormwater manage- ment, and pollution prevention /good housekeeping for municipal operations; establishing measurable goals and a 5 -year schedule for achieving goals, and designating responsible party(ies). • Reviewed and issued Resource Area Delineations and held informal meetings for the following major sites: Brookhaven, Ledgemont, and Raytheon. • Continued to review documents, attend public meetings, and comment to MEPA regarding the Hanscom Field Vegetation Management Plan and the Hanscom Field Environmental Scope and Planning Report prepared by Massport. • Members represented the Conservation Commission to the following committees: Lexington Housing Partnership Committee, Minuteman Bicycle Advisory Committee, Metropolitan Hospital Land Use Task Force, Tree Bylaw Committee, Middlesex County Land Use Task Force, Planning Board Comprehensive Planning Committee, and Hanscom Field Task Force. • Managed 1300 acres of conservation land with the help of David Kaufman and other volunteer land stewards, Eagle Scouts, and the Department of Public Works. Sponsored a continued on next page 2003 Annual Report, Town of Lexington Page 65 Conservation Land Inventory Summary 1964 - 2003 Year(s) Voted /Given Acres Total Cost Fed. Reimb. State Reimb. Net Cost to Town Total Land Acquisition 1320.7 513821786 3351406 111991031 318431349 Cataldo Reservation '74'8 4 5.4 61150 - - 61150 Great Meadow Expansion '74'82 1.9 31857 - - 31857 Lillian Road at Munroe Brook `92 1.1 transfer - - - Orchard Crossing '88'89# 8.5 gift - - - Whipple Hill `63'66 - 7'74'77"'94 #'95# 121.0 1421489 471487 351020 591982 Bowman Park Expansion `75 1.2 181000 - 91000 91000 Daisy Wilson `78 8.0 751995 - 371997 371998 Dunback Meadow `65- 6'72'77 -8- 9'80 -1 *# 170.5 3741147 871100 871050 1991997 Liberty Heights 174" 5.5 91596 - 41618 41978 West Farm `66'76'77'85 ' 12.8 3231000 - 121100 3101900 Brookhaven `89# 3.3 gift - - - Concord Avenue Area `71'79 #'94# 30.7 1021890 - 491534 531356 Hayden Woods 69'77 -8'81 "'03 79.2 1571598 681304 381540 451754 Juniper Hill `70'72'74# 28.4 1201413 - 561872 631541 Metropolitan State Hospital `73# 6.2 gift - - - Philbrook Terrace `89# 2.0 gift - - - Waltham Line `77" 12.0 transfer - - - Waltham Street Farms `72'76 -7"# 41.5 3001450 - 1541225 1461225 Upper Vine Brook 72'75 - 6'95 "03" 48.7 1211443 - 551803 651640 Lower Vine Brook /Pinard Woods `68- 9'75'78- 9'81'85 ' # 98.5 3391235 421069 1471200 1491966 Munroe Brook Pond `85# 3.1 gift - - - Pheasant Brook Estates I `85'89# 4.6 gift - - - Pheasant Brook Estates II 190# 29.7 gift - - - Shaker Glen `73 16.8 851636 - 411143 441493 Tower Park Expansion `87 2.3 1801000 - - 1801000 Chiesa Farm `76'85 23.1 115921500 - 461125 115461375 Hammer Hill `79 0.9 gift - - - Parker Meadow `76'79'80 17.7 2371000 - 601000 1771000 Willard's Woods Expansion 64'66'67'79"'95"'02# 104.2 1161786 321906 171997 651883 Woodland Bird Sanctuary `89# 7.2 gift - - - Burlington Strip `71'77" 8.6 1061097 - - 1061097 Paint Mine '75'77" 35.5 81811 - 21000 61811 Simonds Brook North `70'76 -7'82# 57.7 2911736 381526 1311600 1211610 Simonds Brook South `68'70'79 20.7 491028 191014 121006 181008 Turning Mill Pond `77'78'85# 9.7 51000 - - 51000 Turning Mill Road `89# 4.4 gift - - - Hastings Sanctuary `71 1.7 61000 - - 61000 Meagherville /Pine Meadow `66'77" #95" 90.0 gift /transfer - - - Meagherville Lots `91 #'93 #'94# 0.5 gift - - - Poor Farm 183* 10.7 transfer - - - Valley Road 182* 3.2 transfer - - - 128 Greenbelt 178" 11.7 transfer - - - Bates Road `91" 9.3 transfer - - - Cranberry Hill `77 24.6 731929 - 151201 581728 Fiske Hill `78'84" 10.2 transfer - - - Idylwilde `75 9.4 2001000 - 1001000 1001000 Katandin Woods `77'80'89# 37.5 1851000 - 851000 1001000 Tophet Swamp `81" 25.5 transfer - - - Sutherland Woods `95" 24.9 transfer - - - Brown Homestead `95" 6.0 trade - - - Augusta Land `96 8.0 1501000 - - 1501000 Hennessy's Field 99'' 10.0 transfer - - - Hartwell Avenue 03# 4.1 gift - - - Myrna Road 03# 0.8 gift - - - All /part Town -owned transfer # All /part gift Another 150 acres are protected by restrictions and easements given to the Town by residents. The largest are: Munroe Brook, 65.7 acres; Tophet Swamp /Kiln Brook, 34.3 acres; Potter's Pond, 15.1 acres; and Vine Brook, 9 acres.The others are as small as 0.1 acre. Boston Edison Company licenses 26.4 acres. Page 66 2003 Annual Report, Town of Lexington Conservation Commission continued from previous page Land Stewardship meeting on "Proper Trail Design and Construction" presented by Bicycle Advisory Committee member Mike Tabaczynski. Reviewed a consistent level of projects pursuant to State and Town wetland laws in comparison to 2002. Several of these filings were complex and required multiple public hearings and the assistance of specialized consultants. Some projects are under appeal and pending litigation, such as Lot 23 Solomon Pierce Road, 359 Lincoln Street, and Winning Estates 4 -lot subdivision off Blueberry Lane. Increased development, including additions and major "tear downs," usually has a severe impact on adjacent brooks and streams. Runoff from roofs, driveways, and fertilized lawns are the major causes of stream pollution and flooding issues as all drainage is directed to the near- est waterway. To help minimize development impacts especially in environmentally sensitive areas, the Commission pursued landowners to encourage them to preserve their open land by donating or selling it to the Town or by placing it under a conservation restriction. LexHAB - Lexington Housing Assistance Board ROLE: To provide affordable housing for low- and moder- ate- income families; to administer the Muzzey Condominium resale restrictions; and to consult with other town boards on privately developed residential develop- ments containing affordable units. LexHAB has 48 dwelling units which are rented under 1 -year leases: 34 attached units (9 one - bedroom, 22 two - bedroom, and 3 three - bedroom units in four developments) and 14 scattered site dwelling units (1 two - bedroom, 3 three - bedroom and 8 four - bedroom single family homes and a 2- family three - bedroom duplex). Rental income covers the operating expenses and capital requirements. No funds come from the Town budget. APPOINTED by the Board of Selectmen for overlapping 3- year terms. Chair Marshall Derby, Cathy Abbot, David Eagle, William Hays, Gerry Howell, Donald Wilson, and Lexington Housing Authority ROLE: To provide decent, safe, sanitary, and affordable housing for low- income individuals and families; to work with residents and the community to improve living stan- dards for the poor. ELECTED: to 5 -year terms: Chair Nicholas Santosuosso, Vice Chair Nancy Cannalonga, Treasurer Leona Martin, Assistant Treasurer Leo McSweeney. APPOINTED: Executive Director Ann C. Whitney by the Board of Commissioners and Commissioner Robert N. Cohen by the Governor. HIGHLIGHTS: • Administered 340 units of affordable and low- income housing for elderly, family, handicapped, Section 8 Choice vouchers, and MRVP project -based vouchers. • Designated a High Performer by the Department of Housing and Urban Development and received a grant to replace roofs at Countryside Village. • Participating in the statewide centralized Section 8 waiting list which gives applicants opportunity to receive vouchers Martha Wood. Selectman liaison: William Kennedy. Office manager: Joan Wall. HIGHLIGHTS: • Finished construction of a single- family home on Edna Street. This house was constructed by the Lexington Rotary Club and Minuteman Regional High School stu- dents and staff. All of the funding for construction came from LexHAB. • Prepared to bring to Town Meeting an RD rezoning to build a 2- family house on a town -owned lot on Rangeway Street. • Accepted free of charge a 3- bedroom condominium unit at Old Smith Farm. This was part of their affordable housing component required by the Planning Board. from other communities. • Encouraged local residents to apply for affordable hous- ing. Look for applications and locations of the develop- ments at www .lexingtonhousingauthority.org. L -R: Executive Director Ann Whitney, Nicbolas Santosuosso, Nancy Cannalonga, Leona Martin, Robert Cohen, Leo McSweeney. 2003 Annual Report, Town of Lexington Page 67 a a 0 Q Lexington Tree Committee ROLE: To promote the preservation and protection of both public shade trees pursuant to General Law Chapter 87 and certain trees on portions of private property; to work in con- junction with the Tree Warden to regulate the removal and replacement of trees in certain circumstances; to promote the planting and protection of trees throughout the Town; to develop rules, regulations, tree inventory, manuals, and other data as stated in the Lexington Tree Bylaw for approval and promulgation by the Selectmen. APPOINTED by the Board of Selectmen: Chair John Frey, Clerk Susan Solomon, Karen Longeteig, Paul Mazerall, Anne Senning, Nell Walker, James Wood; Selectmen liaison Jeanne Krieger; Tree Warden David Pinsonneault. Thanks to former Tree Warden Paul Mazerall who resigned in November. He brought an historical perspective to all of the Committee's undertakings. Tree Planting • A total of 77 new trees were planted on public land in Town this year. — 20 of these were planted at Fletcher Avenue Woburn Street "park" as part of the $5000 Mass ReLeaf match- ing grant applied for last year. Because DPW did not have staff to plant the 31 trees originally approved in the grant, the State agreed to eliminate 11 trees so that a contractor could be paid to plant 20 trees. Efforts will be made to plant the balance as time and funds become available. — A White Oak, now the National Tree, was planted near the Visitor Center as part of the Arbor Day Ceremony. The event was enlivened by the William Diamond Jr. Fife and Drum Corps, staged by the Civic Improvement Committee of the Lexington Field and Garden Club. — 37 trees were planted at Lexington High School as part of the LHS renovation project. These were gifts from the PTSA Landscaping Subcommittee, Music Students to honor Jeff Leonard, and the Senior Class of 2003. — 9 trees were planted on Lincoln Street as part of the Lincoln Park project. — 10 trees planted throughout Town were funded from private donations. A DPW line item proposal of $15,000 for tree planting was cut early in the 2003 town budget process. A similar proposal will be resubmitted next year. Tree Bylaw The Tree Committee periodically reviews the list of permit applications for tree removal on private land under the Tree Bylaw. From October 2001 to November 30, 2003, 148 sites have been visited, 66 of which required no action. 198 trees were approved for removal and, as mitigation, 444 new trees were required to be planted. The planting of 12 of these has been completed. Layout was changed at several sites to save large trees. L -R: Robinia Pseudoacacia, Susan Solomon, Anne Senning, Jeanne Krieger, David Pinsonneault, Karen Longeteig, John Frey, Nell Walker. • The permitting process has run very smoothly, however, in two cases more protected trees were cut down than were permitted. In one instance, tree protection barriers installed by the Tree Division were knocked down and ignored by a contractor allowing vehicles to damage roots of a large protected street tree. Tree Management Manual Progress on finishing the Tree Management Manual was expedited by Karen Longeteig, Nell Walker, and Anne Senning. Two members attended the "Trees In Urban Landscapes" symposium at Tower Hill Botanical Garden to gain information for writing the Manual. The Committee received a $500 grant from the Lexington Field and Garden Club to pay a graphic artist for illustration work. An Urban Forest Planning and Education grant through the MA Department of Environmental Management awarded $2127 of matching funds to help publish the Lexington Tree Management Manual. In December, the Committee present- ed the Manual to the Board of Selectmen and received unan- imous approval to publish it. Community Outreach Karen Longeteig worked with the High School PTSA land- scape committee in the planting design of the main court- yard which resulted in the installation of four disease resis- tant native American Elms. At the invitation of the Harrington School landscape committee, two members met with landscape architect Nelson Hammer to propose suffi- cient safeguards in the contract to ensure survival of a grand 52 -inch American Elm, a similarly sized Oak, and a memo- rial Spruce. Neighbors of Rindge Park near the Arlington Reservoir would like to see more trees planted after losing several large trees recently. The Committee appointed Anne Senning as liaison to help Friends of Rindge Park apply for a Mass ReLeaf grant in January 2004. Page 68 2003 Annual Report, Town of Lexington a a z Bicycle Advisory Committee ROLE: To advise the Selectmen and other Town boards and departments on issues that concern Y bicycling and related forms of human - powered; transportation; to work with surrounding com- munities in developing a regional network of safe and efficient interconnections; and to promote `! these modes of travel as safe and healthful alter- r natives to the automobile.., APPOINTED by the Selectmen: Chair Stew Kennedy, Harvey Bingham, John Frey, Erna Greene, Marita Hartshorn, Mike Tabaczynski, Jerry Van Hook, and Jim Wichman. Liaisons: Leo McSweeney, Selectmen; Angela Frick, Conservation Commission; Sandra Shaw Y Recreation; and Tony Galaitsis, Planning Board. 4 ;� Lifetime member: Betty Eddison. Currently one vacancy. a HIGHLIGHTS: • In cooperation with the Center Committee and as part of the annual Center Cleanup in May, organized volunteer help and conduct- ed clean -up along the Lexington stretch of the Minuteman Commuter Bikeway. Continued light pruning and brush removal along the Bikeway and on the Town's other bike paths, as needed, throughout the year. Conducted a cleanup of the bike /walking path behind the Old Res from Bridge School to Marrett Road. • Working with the DPW, identified Bikeway maintenance needs for DPW attention to be carried out as staff avail- ability permits. • Continued researching maps and doing site -walks in town land and over easements leading to town land, particularly near schools, as part of on -going efforts to identify and develop safe walking and bicycling routes for parents and school children. Talked with educators, parents, and town officials about traffic calming measures, crosswalks, and signage to enhance safety near schools. • As the next project to improve connections between schools and neighborhoods the Committee will address the problem of safely walking and biking between the neighborhoods of Bowman and Clarke Schools. Because the trail through Dunback Meadow is wet and thus not easily passable for parts of the year, a series of boardwalks were proposed along that path. Also a new boardwalk /trail to connect Bowman to Blossomcrest Road was explored. Approvals from the pertinent boards and committees were obtained, and an application for a state Recreational Trails Program grant was prepared for antic- ipated 2004 completion. • Worked extensively with the Planning Department and the Town Manager's Office on the detailed development of the o� s lux 4, 14i Ye� a,r N L -R: Jerry Van Hook, Tony Galaitsis, Erna Greene, Jim Wicbman, Leo McSweeney, Stewart Kennedy, Sandra Shaw, Angela Frick, Mike Tabaczynski, John Frey. Transportation Element of the Town's Comprehensive Plan. The Committee updated the survey of the Town's sidewalks and prepared a survey of bicycling and safety - related signage at intersections along the Minuteman Bikeway, all established bike paths, and all designated bike routes in Town. • Continued discussion of plans to develop miniparks with bicycling themes and amenities along the Bikeway in the Town Center, one between the Grant Street bridge and the Center parking lot, and the other across Station Way from the Depot building. Met with the Center Committee and representatives of the Historical Society to work out mutu- ally compatible plans with other planned improvements in the Depot area. Discussed possible grant sources for such development. • Continued outreach to other communities and groups working to establish bikeways and rails -to- trails conver- sions, leveraging lessons learned from the hugely successful Minuteman Commuter Bikeway. Assisted as volunteers when, as part of the Rails -to -Trail Conservancy's annual meeting in June, a workshop was held along the Bikeway to explain to an international group of rails -to- trails activists the successes of the Minuteman. Attended State - sponsored conferences on bicycle paths, helping to promote new bicy- cle paths connecting to the Minuteman and signage for approved roadway routes to neighboring towns. • Represented Minuteman Bikeway users in working to minimize the duration and intrusive nature of repair work on sewer lines under the Bikeway that began in October by the MWRA and its contractor. 2003 Annual Report, Town of Lexington Page 69 O 1+ 0 G LO k 4PNOR am o� s lux 4, 14i Ye� a,r N L -R: Jerry Van Hook, Tony Galaitsis, Erna Greene, Jim Wicbman, Leo McSweeney, Stewart Kennedy, Sandra Shaw, Angela Frick, Mike Tabaczynski, John Frey. Transportation Element of the Town's Comprehensive Plan. The Committee updated the survey of the Town's sidewalks and prepared a survey of bicycling and safety - related signage at intersections along the Minuteman Bikeway, all established bike paths, and all designated bike routes in Town. • Continued discussion of plans to develop miniparks with bicycling themes and amenities along the Bikeway in the Town Center, one between the Grant Street bridge and the Center parking lot, and the other across Station Way from the Depot building. Met with the Center Committee and representatives of the Historical Society to work out mutu- ally compatible plans with other planned improvements in the Depot area. Discussed possible grant sources for such development. • Continued outreach to other communities and groups working to establish bikeways and rails -to- trails conver- sions, leveraging lessons learned from the hugely successful Minuteman Commuter Bikeway. Assisted as volunteers when, as part of the Rails -to -Trail Conservancy's annual meeting in June, a workshop was held along the Bikeway to explain to an international group of rails -to- trails activists the successes of the Minuteman. Attended State - sponsored conferences on bicycle paths, helping to promote new bicy- cle paths connecting to the Minuteman and signage for approved roadway routes to neighboring towns. • Represented Minuteman Bikeway users in working to minimize the duration and intrusive nature of repair work on sewer lines under the Bikeway that began in October by the MWRA and its contractor. 2003 Annual Report, Town of Lexington Page 69 O 1+ 0 G LO Lexington Center Committee ROLE: To advise the Selectmen and business community on managing change in the Center in order to ensure its long- term viability, while preserving its historical significance and the integrity of adjacent neighborhoods. APPOINTED by Board of Selectmen: Chair Sheila Watson, Vice Chair Jerome Smith, Kenneth Elmore, Kathryn Fields, Frederic Johnson, Beverly Kelley, Howard Levin, Jerold Michelson, Bigelow Moore, David Williams, Joan Zahka. Selectman Liaison Dawn McKenna. HIGHLIGHTS: • Created, produced, and disseminated a Lexington Center Shopping & Dining Guide making residents and visitors aware of the depth and breadth of our merchant offerings. • Worked with the Selectmen, Town Government, the Office of Economic Development, the Chamber of Commerce, and various town members to bring a warrant to Town Noise Committee ROLE: To advise the Selectmen on matters related to the noise bylaw. The Committee reviews reported noise com- plaints periodically to monitor the efficacy of the noise bylaw and the regulatory process that would establish and maintain noise standards throughout the community; rec- ommends amendments to the bylaw and related set of regu- lations, as required, to improve their implementation and administration; and advises the Selectmen on petitions for waivers from the requirements of the noise bylaw. APPOINTED by the Selectmen with a membership represent- ing various town boards and various geographical areas of Lexington: Co- chairs Julian Bussgang and Tony Galaitsis, Myla Kabat -Zinn, Jeanne Krieger, Andrew McAleer, Ted Page, Martha Wood. HIGHLIGHTS: • Assisted residents of the Turning Mill Road area in their efforts to obtain highway noise mitigation from the State of Massachusetts during the reconstruction of the south- bound Rt. 3 ramp onto Rt. 128. • Initiated site visits and reviewed the advantages and dis- advantages of the current Preston Road and alternate sites for a Hanscom Aviation Noise monitoring system. • Developed recommended updates of the Committee's charter for the Selectmen's consideration. • Developed recommended updates to the noise bylaw with respect to a) conditions for a special permit, and b) engine run - ups for the Selectmen's and Town Meeting's consideration. Meeting to support changes in the wine and beer regula- tions for Lexington. • Co- sponsored a Clean -up Day with Friends of the Bikeway. Residents, students, scouts, and volunteers par- ticipated. • Sponsored events in Depot Square during the Spring to bring music, magicians, storytellers, popcorn, and artists to residents and visitors and to add vitality to the down- town merchant experience. • Hosted meetings with the Merchant and Landlord groups in the Center, creating a healthy dialogue and specific issues to work on together. • Once again, worked with Doran's Greenhouses and the Parks and Recreation Department to plant and maintain the flower barrels in the Center. • Continue to encourage citizens to support Lexington's businesses in order to maintain a vital town center. Reviewed and advised the Selectmen on Arlex Corporation's request for a special permit under the pro- visions of the noise bylaw. Reviewed complaints and suggestions related to construc- tion equipment noise and hours of operations. Fence Viewers ROLE: To arbitrate and mediate fencing disputes referred by the Office of Community Development in accordance with M. G.L. Chapter 49, Sections 1 -21. APPOINTED by the Selectmen: Chair William Simmons, Secretary Robert Warshawer, and David Buczkowski. HIGHLIGHTS: • Received call from woman with problems. Subsequent call said contractor would take care of it. • Occasional problem with irregular lot boundaries with fences. Suggested 40- year -old map should first be updated. • Informed of problem with neighbors having conflict- ing driveways and survey. No fence involved. Neighbors to resolve amicably. • Simmons attended Chairman's Breakfast Meeting Page 70 2003 Annual Report, Town of Lexington Expenditures COA Payroll FY03 FY02 $1491189 $1451530 COA Expenses $1781242 $1811487 Youth Services $ 781730 $ 741087 Developmentally Disabled $ 18,873 $ 141839 Veterans' Payroll $ 301091 $ 281890 Veterans' Expenses $ 241963 $ 321187 Personnel Full Time 7 7 Part Time 3 3 ROLE: To ensure the provision of core social services, including direct services, promoting health and well being, advocacy, financial support, educational and support pro- grams, cultural outreach, and recreational programs for res- idents of all ages and backgrounds. In collaboration with other town and school departments, community groups, and government agencies, the Social Services Department is com- mitted to providing leadership in identifying unmet needs and working to provide appropriate programs and services. As a department, we are dedicated to the delivery of services in a professional manner that respects the dignity of all indi- viduals we serve. APPOINTED by the Town Manager: Director Heather Hartshorn Sweeney, August 2000. The Social Service Department is located in the Senior Center at 1475 Massachusetts Avenue in the Muzzey Condominium building. As the majority of the services the department provides are to seniors, the location is advanta- geous for both the users of the Senior Center and the Department. The building is totally accessible for persons with disabilities. HIGHLIGHTS: • The Senior Health Monitor program served 135 seniors in their homes offering blood pressure checks and assistance with medication management and service coordination. 140 people attended health screenings. 265 people received flu shots in November. Adult Social Day Care, located at 20 Mill Street in Lincoln, provided support for 90 individuals and respite for their families. This fee - for - service program allows indi- viduals to participate in meaningful activities. The pro- gram provides intellectual stimulation, social interaction opportunities, and physical conditioning to assist impaired elders in maintaining independent living skills. 20 eligible home owners participated in the Senior Municipal Service program, giving 1480 hours of service to school and town departments in exchange for a reduc- tion in their tax bills. • Provided case management for 335 Lexington individuals. • Monitored contract and services provided by Wayside Replace for the first six months of the year. The program was discontinued in July 2003. No youth and family coun- seling and prevention services are currently being provid- ed. • Monitored the Town's contribution to the Central Middlesex Association for Retarded Citizens until the con- tribution was eliminated in July. Approximately 20 people from Lexington are employed through the auspices of this program and still receive some services. • In cooperation with Minuteman Senior Services provided 18,922 Meals on Wheels and 5007 Congregate Meals. • Managed Senior Center program and operations. Professionals and volunteers lead groups organized around finance, health, physical fitness, fine and applied arts, poetry, government, current events, dance, music, travel, day trips, computers, film, history, spirituality, and games. • In March, an intern counted the number of seniors attend- ing programs in one week. 443 people made 650 visits to the Senior Center to enjoy the company and support of their friends and neighbors. • Provided daytime classes in partnership with Lexington Community Education. • Conducted outreach collaborative projects with the Chinese - speaking community of Lexington. Events includ- ed a Chinese New Year Celebration, movies, culture -shar- ing lunches, maj jong, and English as a Second Language classes and translations services. • Mailed 42,900 newsletters, all collated by volunteers. • Recommended families for assistance to the Trustees of Public Trusts and Fund for Lexington Committee. Worked with Clark Middle School students to provide Senior Center decoration, the High School Honor Society to provide snow shoveling and leaf raking, Bridge school families to provide leaf raking. Volunteers continued to staff many of the day -to -day aspects of the department including the Friend -to- Friend program, the Senior Center Library and receptionists, and the Fix -It Shop. Interns from a variety of local social work schools provided assistance to individuals. These efforts are estimated to be worth $230,096 using a national for- mula developed by the United Way and Points of Light Foundation. Provided staff or coordination for the Council on Aging, the Human Service Committee, the Fair Housing and Human Relations Committee, and the Commission on Disability. Larry Whipple received the Minuteman Cane Award for outstanding dedication and service to Lexington. continued on next page 2003 Annual Report, Town of Lexington Page 71 Council on Aging ROLE: As an advisory committee to the Department of Social Services, to recommend policies to support and advocate for seniors with regard to their changing social, educational, and health - related needs. APPOINTED by the Town Manager: Chair Marian Cohen, Bob Edwards, Paul Lapointe, Frieda Oliner, Donald Graham, Jane Trudeau, Donald Chisholm, and Dan Fenn. The COA wish- es to thank departing members Megan Davis Collins and Mary Gillespie. HIGHLIGHTS: • Paul Lapointe served as chair of the DPW Facility /Senior Center Re- evaluation Advisory Committee. Donald Graham and Donald Chisholm also served on this committee that recommended to Town Meeting that further examination of the DPW site be made. 5 • Secured $30,000 in planning money at the Seated L -R: Heather Hartshorn- Sweeney, Frieda Oliner, Marian Cohen. spring Town Meeting. Standing L -R: Dan Fenn, Bob Edwards, Paul LaPointe, Don Cbisolm, • 10,000 surveys were sent to every Lexington Don Grabam. resident over 50 years old asking about current and future needs. All current users of the Senior Center were asked about their use of the current space. • Asked by the potential developer of the Met State hospital to investigate Kline Hall as a potential site for a new Senior Center. Human Services Committee y, F 1 �Q Seated L -R: William Kennedy, Steve Kennedy, William Blout. Standing L -R: Russell Schutt, Sarah Conklin, Robert Dentler. ROLE: To identify human service needs and recom- mend policy and allocation of resources. The o Committee studies ways to strengthen human ser- vices and also provides an avenue for citizens to make their programs and concerns public. rD APPOINTED by the Board of Selectmen: Chair La Robert Dentler, William Blout, Sarah Conklin, Pamela Joshi, Steven Kelley, Russell Schutt, Christine Yedica. Selectmen liaison: William Kennedy. Staffed by Social Services Director Heather Hartshorn - Sweeney and Social Services Coordinator Michael Novack. HIGHLIGHTS: • Completed a report to the Board of Selectmen on a study of the organization, funding, and opera- tion of youth services in the surrounding towns of Arlington, Bedford, Watertown, and Winchester. Page 72 2003 Annual Report, Town of Lexington 0 0 0 G Q Lo Commission on Disability ROLE: To ensure that people with disabilities are fully integrated into all aspects of the Town and that all can fully participate seamlessly and with- out barriers. The Commission makes recommen- dations concerning the implementation of the Americans with Disabilities Act (ADA) within the Town. Members review and recommend town policies as they affect those with disabilities, and provide information, guidance, and technical assis- tance to individuals and agencies. APPOINTED by the Town Manager: Chair Victoria Buckley, Vice Chair Richard Landau, Jennifer Aliber, Susan Cusack, Charles Burt Cole, Michael Martignetti, Leonard Morse - Fortier, William Kennedy. Staffed by ADA Coordinator Michael Novack. HIGHLIGHTS: • Welcomed new staff member, Michael Novack, ADA Coordinator, who replaced retiring Steve Baran. • Introduced a warrant to Town Meeting to be appointed as a Commission, which passed unan- imously. • Worked collaboratively with Capital Expenditures and Appropriation Committees to design plans to make the main fire station more accessible; renovations will be done using funds from the building envelope. Seated L -R: Sue Cusack, Ricbard Landau, Jennifer Aliber. Standing L -R: Micbael Novack, Victoria Buckley, Leonard Morse- Fortier. • Participated at Lexfest. • Helped LEXPRESS with its modified rate schedule follow- ing budget cuts. • Joined the newly formed DRT (Development Review Team) to be more pro- active in ensuring that new pro- grams and buildings are seamlessly accessible. • Prioritized the list of public buildings that need to be ren- ovated for ADA - compliance, focusing first on safe entry and paths of travel as well as on functional need. Veterans' Services Three veterans and veteran's widows received direct financial assistance from the Town. Countless others were connected with other community -based social services. Daily living expenses and health insurance are reimbursed by the Massachusetts Department of Veterans' Services at the rate of 75%. Expenditures were made through the Veterans Agent, Winston "Pat" Flynn. Made suggestions to Selectmen as to how to ensure that citizens appointed to committees in the Town understand the importance of diversity and to ensure that disability needs and rights are incorporated by those whose job responsibilities include the design, construction, mainte- nance, operation, or safety of public buildings, open spaces, and public ways. Designed a grievance process to allow town residents with disabilities to have a forum to voice, address, and resolve their problems. Formulated the Commission's challenge for the future as being disability advocacy and education in order to raise Lexington's consciousness about the rights of the disabled to ensure the full seamless inclusion of all in town events, programs, and projects. 2003 Annual Report, Town of Lexington Page 73 0 0 0 oil C7 LO Fair Housing and Human Relations Committee ROLE: To serve as an advisory committee to the Board of Selectmen in order to achieve community enrichment as con- tributed by citizens with diverse backgrounds and her- itages. The Committee seeks to prevent discrimination in housing on the basis of race, color, national origin, ancestry, disability, age, income, marital status, children, gender, or sexual preference. The Committee's human relations agenda calls for the fair and equitable treatment of all citizens, regardless of group membership. APPOINTED by the Board of Selectmen: Chairs Kenneth Elmore and Margaret Cole, Kellie Barnette, Harriet Cohen, Jean Hibino, Thomas Montanari, Chang -Sheng Ting, and Michelle Ekanem. Selectman's Liaison: William Kennedy. HIGHLIGHTS: • Bade a fond farewell to Steve Baran, retiring as Social Service Coordinator. • Chair Kenneth Elmore resigned from the Committee due to work conflicts and was replaced by Margaret Cole. • Members promoted affordable housing by participating in the Lowell Street housing project, Met State Planning Task Force, DPW /Senior Center Task Force, Lexington Housing Partnership, the Community Preservation Act Review Lexington Youth Commission ROLE: To provide and promote community service activities for the Town's high school students. APPOINTED by the Town Manager: Chair Nancy Lee Barter; Adult Advisors: Beverly Kelley, Maria Kostorizos, Douglas Lucente, Tracey Cole. APPOINTED by the L.Y.C. Chair: Youth Advisors: President Russell Hadaya, Vice Co- Presidents Tori Tassone and Eric Olmsted, Secretary Kelly Wagner, Treasurer Mike Fentin, Student Coordinators Jenn Wilson, Annie Boudreau, Chris O'Connor, Kristian Von Rickenbach, and Publicity Casey McAulduff and Chris Ritchie. Committee, Town Center Revitalization Committee, and attended MAPC regional planning meetings. • Supported the Community Preservation Act for Lexington. • Participated in the No Place for Hate and Quality Circles, and supported the Peace & Justice Committee's Town Resolution to oppose the USA Patriot Act. • Investigated and helped resolve one discrimination com- plaint against a local merchant and two "hate" incidents against local residents; sent letters of concern to the Board of Education regarding two incidents involving high school students. • Worked closely with LexFest, assisting with planning and organizing. • Published three educational editorials in the local newspa- per on the subject of affordable housing for Lexington. • Published letters to the editor supporting affordable hous- ing plans for the Town and emphasizing the need for respect and civility in the exchange of letters to the editor regarding diverse lifestyles. • Conducted a review regarding its priorities within the framework of current housing developments and plans. HIGHLIGHTS: First Row L -R: Russell Hadaya, Drew Smitb, Alex Simmons, Cristopber O- • Cared for the L.Y.C. Island fall and spring Connor, Marissa Kostorizos. Second row L -R: Dawn McKenna, Nancy by planting shrubs and flowers. Barter, Haley Busa, Tori Tassone, Annie Boudreau, Caitlyn Cerundolo, • Served Thanksgiving Dinner to the Seniors Casey McAuldu f f, Casey Harvell, Jenn Wilson, Kirsten D Tronzo, Beverley at COA. Kelley, Maria Kostorizos. Third row L -R: Kelly Wagner, Michael Fentin, • Participated in the Patriots' Day Parade, and Thomas gave out 3000 flags to the children. Kristian • Visited the elementary schools for story- telling and valentines. • Visited Cotting School, made cookies and gave them to a local nursing home. I�Ieumeier, Tracey Lee Cole. Absent: Eric 01mested, Chris Ritchie, Von Rickenbacb. Page 74 2003 Annual Report, Town of Lexington ZT ZT 0 0 CD Cary Memorial Library ROLE: To provide materials, resources, and services that promote lifelong learning and cultural enrich- ment, enhance public school curricula, promote reading as central to literacy, initiate a dynamic program of reading for preschoolers, and provide electron- ic access to information. The library's governing body, estab- lished by the will of Maria Hastings Cary, is the Board of Library Trustees consisting of the Town's settled minis- ters, principal clergy of each congrega- tion in Town, Selectmen, and School Committee. Expenditures Payroll Expenses FY03 FY02 $115301514 $ 2601091 $113681332 $ 2541275 Personnel Full Time Part Time 28'' 29'' 28 29 Circulation 3891200 3641243 Attendance 3801487 3681596 :: Personnel figures reflect original appropria- tions for EY03 and do not reflect staffing levels post- override. In April, the Town received the third payment of the construction grant award from the Massachusetts Board of Library Commissioners. The Town has now received a total of $2,710,386 of the $3,011,541 construction grant award. The final payment will be sent after the library opens. On the interior of the building, instal- lation of the lights and other electrical work was completed; data lines were run throughout the building; fire pro- tection systems were reviewed by the Fire Department; mechanical systems were installed and began operating; carpeting was installed; acoustical ceil- ings were hung; historic room wood- work was refinished; installation of sheetrock and plastering were complet- ed; stairway treads were installed; and plumbing was completed. The Executive Committee is elected by the Trustees: Chair Rev. Dr. Peter Meek, Vice Chair Scott Burson, Helen Cohen, Bill Kennedy, and Dawn McKenna. The Executive Committee appoints the Advisory Committee: Chair Stephen Krensky, Edwin Cox, Audrey Friend, Ione Garing, Isabel Jankelson, and Walter Pierce. APPOINTED by the Board of Library Trustees: Carol Mahoney, Director since 1995. Library Building Project As the New Year began, the Board of Library Trustees antic- ipated the completion of the library in 2003 and the move from Cary Hall. Unfortunately a number of issues affected the construction schedule and the schedule was delayed. During the early months of 2003, freezing temperatures slowed down work on the building site considerably, inside and outside. Significant snowfalls made it difficult for the construction crews to maneuver around the site. Exterior work could not begin until warmer temperatures arrived in the spring. Coordinating the return of the electrical vault, which provides the main power source to the library, was also delayed because of the weather. The General Contractor, Alexandra Construction of Newton, worked with all the subcontractors to close in the building from the weather. The slate roof and adjoining asphalt roof were completed in March. The granite and stuc- co exterior on the east and south sides of the building was completed in the fall, as was the restoration of the original Willard Brown front porch. Radiant heat piping was installed on the handicap ramp, the porch, and the sidewalks directly in front of the ramp and stairs to prevent ice from forming in the winter. All of the windows, including the his- toric windows, were installed. The rear entry glass curtain - wall was completed in the fall. The parking lot was paved and lights were installed. Throughout the year, numerous bid packages were prepared and submitted. Jane Lucas of Lucas Stefura Interiors met with members of the Permanent Building Committee and library staff to review furnishing and carpet selections. Furnishings contracts were awarded during the summer. A number of items were purchased through the State Bid List, resulting in a 55% discount for the shelving contract and a substantial discount for the office furnishings. A contract for the three circulation desks located in the Children's, Circulation, and Reference areas was awarded in December. Bid packages for the integrated network wiring and the tele- phone systems were also prepared. The Trustees were disappointed that the library did not reopen in 2003, and anticipate a grand reopening in 2004. However, the construction budget was not adversely affected by the delay. The library's construction management team, Project Manager Bill Kealy, Clerk of the Works Gary Kaczmarek, and Permanent Building Committee member Carl Oldenburg, have all has been extremely diligent in reviewing the change orders submitted by the General Contractor. Adult Services This year the staff of Cary Memorial Library have met the considerable challenges posed by decreased budgets experi- enced in all town departments, as well as the changeover to a new automated circulation software system. The staff demonstrated creativity, flexibility, and teamwork as they strove to deliver the same high- quality library service that Lexingtonians expect, with fewer staff - members, reduced hours, and reduced materials budgets. Everyone on the staff pitched in to pick up the essential tasks of those who were laid off. All staff members, including the continued on next page 2003 Annual Report, Town of Lexington Page 75 Cary Memorial Library continued from previous page administration, are shelving as well as working at the Circulation Desk. The Assistant Director has assumed the role of Head of Bibliographic Services, and members of the Reference and Children's Departments are assisting with the classification of library materials. The Minuteman Library Network's new Innovative Interfaces automated circulation system, which replaced the previous SIRSI /DRA system, was introduced in July, and the library was able to make the transition without closing for training as many other network libraries did. Staff members who attend- ed training at the Minuteman Library Network Central site returned to Cary Library to train their fellow staff members during their off -desk hours, so that patrons experienced a minimal amount of disruption. The new system increases the speed with which reserves are filled and has led to a 100% increase in the number of books being transported by the delivery system each day, throughout the network. Circulation has increased even though the library is in tem- porary quarters. While circulation remains slightly below what it was before the library moved to Cary Hall, it is 112% of what it was for FY 2002. The circulation and children's staff registers an average of 125 new patrons every month. A number of interdepartmental committees have been at work addressing a variety of topics: reviewing policies in preparation for moving back to the new library; streamlin- ing circulation procedures at Cary Hall; completing the library's five -year strategic plan, a draft of which was pre- sented to the Board of Library Trustees at their November meeting; and formulating policies and procedures for the library's new meeting room with the help of Town Counsel and subsequent approval by the Board of Library Trustees. Children's Services Children's services at both the Main Library at Cary Hall and the East Lexington Branch library have continued to serve increasing numbers of patrons since the opening of the Main Library at Cary Hall in January 2001. For the first eleven months of 2003, the children's circulation averaged 56.8% of the total circulation of Cary Library. Circulation for the children's room is at 78.3 % of what it was before the move to Cary Hall. Despite the reductions in staff and in the materials budget following the defeat of the override vote in June, Children's Room staff members offered 122 programs that were attended by 7490 patrons during the first eleven months of 2003. This includes the 1324 participants in the 2003 sum- mer reading program, "READ! THINK! CREATE! @ Your Library!" The Summer Reading Program was promoted to all 2984 children and teachers at the six Lexington public elementary schools, motivating Lexington children and their families to spend 25,300 hours reading during the summer. In addition to 11 classroom visits, the Children's staff offered 40 regularly scheduled preschool movie programs, 25 baby and toddler storytimes, and 62 storytimes for 2- to 6- year -olds, and 12 book discussion programs for children in grades 4 to 6. Holidays and special events were celebrat- ed by a wide variety of programs including an Arbor Day tree seedling give -away; a concert by singer- songwriter Joanne Hammil; a "spooky Halloween storytime" and cos- tume parade; the Library's second annual summer "Truck Day" program; and a host of craft workshops. Staff partici- pated and supported projects in cooperation with many schools, local organizations, and other town departments. Thirteen of the Children's Department book lists were updated and two new ones were compiled: "Notable Books for Preschoolers, 2002," and "Historical Fiction: World History for Children." Staff collaborated with the Lexington elementary school media specialists to create the 2003 sum- mer reading book list. Reference Services Patrons increased their use of the online databases provided by the Massachusetts Board of Library Commissioners, the Metrowest Region, and the Minuteman Library Network by 34%, or 3466 searches, over the same time period ( January through June) last year. These figures include library and home use. Internet sessions at Cary increased by 914 ses- sions or 10% during the first eleven months. The Young Adult Virtual Book Club, an online book club for young adults aged 14 to 18, was created as an innovative approach to encourage book discussions during Cary's relocation. Membership grew to 25 this year. Reference librarian and Lexington history specialist Jean Kelly was part of collaborative effort by Lexington representatives who received a $4500 grant from the Secretary of the Commonwealth and the Massachusetts Historical Records Advisory Board for a project entitled "The Revolution and Beyond: Documenting Lexington's Heritage." These funds will be used to educate the public about Lexington's historical records and archives. A common database and public forums will increase the accessibility of historical materials. The regional Interlibrary Loan (ILL) system continues to be heavily used by Lexington patrons. Statistics for the first quar- ter of FY04 show Lexington as the region's third largest ILL borrower, after Wellesley and Newton. The ability to borrow materials through ILL has been critical during this period when many of the adult library materials have been inaccessi- ble. In addition, Lexington patrons make extensive use of the Virtual Catalog (materials available online from academic and other public library networks) whose use increased 9% for the last three months of the September — November reporting period. In March, Cary Library, along with five fellow Metrowest Massachusetts Regional Library System libraries began an experiment with providing "24/7 Reference" ser- vice. All six libraries shared in the cost of one membership in "24/7 Reference." Each library provides two hours of staff time every week, and in return, each of the libraries offers its patrons real time online reference assistance 24 hours a day, seven days a week. Page 76 2003 Annual Report, Town of Lexington Cary Memorial Library continued from previous page Technology In June, the Minuteman Library Network and Cary Memorial Library began using the new Innovative Interfaces Millennium library software system. In addition, a new product, Public Web Browser, was installed on the Library's public access terminals. Public Web Browser, a variety of Internet Explorer, presents patrons with a familiar interface and offers staff an easy -to- configure "kiosk" that helps limit these PCs to online catalog and databases. Visits to the Cary Memorial Library website (www.carylibrary.org) increased this year. The navigation redesign for the web site was com- pleted, adding more flexible navigational capability. Much time and effort went into planning and procurement for the technology to be deployed in the renovated Cary Memorial Library. The data wiring in the new building is nearly com- plete. Network integration is about to begin, and will be fol- lowed by the installation of a blended analog/IP PBX system. Wireless Internet access for patrons will be a reality in the new building, and the new Meeting Room, the Technology Training Room, and the Storytime Room will have ceiling - mounted LCD projectors and SmartBoard screens. The reno- vated main library will also feature a new paging system, assis- tive listening devices, and LCD message boards. East Lexington Branch Library The Branch Library continued to be busy, despite the reduc- tion of its hours and materials budget following the defeat of the override vote in June. Branch staff are keeping up with the increased workload, including ordering, processing, weeding, and mending materials; organizing and running the adult book group; creating seasonal displays and bulletin boards; and running the day -to -day operations. The Branch added graphic fiction and non - fiction for adults and young adults to the collection. The storytime room con- tinues to be used for multiple purposes: as a meeting place for the adult book group, as the site for most of the chil- dren's programs run by the main library children's staff, and as a quiet study room. Advising readers continues to be one of the strengths of the Branch staff. Personnel The failure of the budget override had a significant effect on the personnel in the library. Overall, the library lost 17 posi- tions, 3 of which were deleted from the FY04 budget, and 14 which were eliminated as a result of the failure of the over- ride. Lost positions include one full -time department head (Bibiliographic Services), one full -time librarian from the Reference Department, two full -time library technicians, six part -time library technicians, and six adult and two student pages who were responsible for shelving library materials. At the end of the year, two long -time staff members took advan- tage of the Early Retirement Incentive offered by the Town. Jane Eastman, Head of Reference, worked at Cary Memorial Library for nearly 14 years, and library technician Vangie Puopolo had been on the staff for 25 years. Recreation Includes all direct expendi- tures (including Pine Meadows Golf Course) financed by the Recreation Enterprise Fund through user fees. In addition, the Recreation Enterprise Fund con- tributes 5100,000 per year toward the Lincoln Park debt service, 575,000 for services provided by the Parks Department, and approximately 525,000 towards employee benefits. Expenditures" Payroll FY03 FY02 $4501633 $4471055 Expenses $855,282 $769,433 Personnel Full Time 5 5 Seasonal/ 200 200 Part Time ROLE: To plan and administer public playgrounds and recreational facilities in the Town and to expand and pro- mote recreation, leisure activities, play, sports, physical fit- ness, and education. APPOINTED by the Town Manager: Chair Sandra Shaw, Vice Chair Pamela Varrin, Don Chisholm, Rick DeAngelis, and Richard Thuma. Staff: Director Karen Simmons since 1996; Assistant Director Sheila Butts; Superintendent of Public Grounds David Pinsonneault. Dick Neumeier ended his term in June after five years of service as an articulate and persistent advocate for recreation. The Recreation Department offers a wide variety of recre- ational opportunities for individuals of all ages and abilities. Program attendance was over 113,400. In addition, over 38,800 rounds of golf were played at Pine Meadows Golf Course. A stormy spring and late opening resulted in approximately 7,000 fewer rounds and less revenue than the previous year. Significant progress has been made in addressing the serious field shortages which developed in the past decade as partic- ipation in soccer, lacrosse, baseball, softball and ultimate frisbee increased, and growth in adult and youth leagues cre- ated a greater demand for fields with less space available. Activities are being impacted by new school construction at Harrington and Fiske. The Athletic Field Improvements Project, with 59% reim- bursement by the State, is nearly complete. A portion of this project included rebuilding the Clarke Middle School soccer field with a perimeter drainage system. New irrigation sys- tems were added to the High School, Diamond, and Clarke athletic fields. These improvements are important to ensur- ing continued heavy use at these facilities. The construction of three new multi - purpose fields at Lincoln Park, using an infill synthetic turf system, was com- pleted. This project, which was made possible through a voter - approved debt exclusion, had the overwhelming sup- port of the Selectmen, School Committee, Conservation continued on next page 2003 Annual Report, Town of Lexington Page 77 Recreation Department and Committee continued from previous page E7 W. �T L -R: Richard Tbuma, Karen Simmons, Pamela Varrin, Sandra Shaw, Sheila Butts, David Pinsonneault, Rick DeAngelis, Donald Cbisolm. Commission, Appropriations and Capital Expenditures Committees, Board of Health, and Recreation Committee, based on compelling safety issues, environmental sensitivi- ties, and the durability and financial benefits of this technol- ogy, in comparison with natural grass. Because the site is a capped landfill area, it has always been problematic and expensive to grow and maintain grass on fields so heavily used, especially by Lexington school athletic programs. This facility, which also includes increased and accessible parking areas, a new playground, a reconstructed natural grass Little League and junior softball field, and an improved fitness path, with plans for a restroom to be built in Spring 2004, has become the "jewel of Lexington recreation facilities." Recreation has long recognized the importance of keeping Pine Meadows in top condition, as it is the main revenue source for funding capital improvements through the Recreation Enterprise Fund. Managed through a contract with New England Golf, Pine Meadows has continued to improve and attract a loyal user -base. Phase II improve- ments, which included an enlarged parking lot and a new, relocated maintenance building, are now complete. Neighborhood playground maintenance and improvements are ongoing responsibilities. New equipment was installed at the now completed Justin Street playground. A state- of -the- art playground was installed at Lincoln Park and is seeing heavy use on a daily basis. 0 1+ 0 rD 0 Summer programs consistently provide varied recreational opportunities for all Lexington children at a reasonable price. Town aquatics programs at the town pools and the Old Res, the various sports clinics and tennis programs are all well subscribed. Recreation is collaborating with Lexington Community Education to ensure that offerings are coordinated, supplement each other, and, better serve everyone in the community in the most cost - effective manner. The Lexington Skateboard Park has become a reality, after a long seven -year effort. "Street course features" have been installed and are getting heavy use by enthusiastic skate- boarders. The private citizen Skate Park committee will attempt to raise more donations to add more events over the coming year. In addition to the $10,000 committed by Recreation, another $30,000 of Enterprise Funds was approved and voted at the 2003 Town Meeting to complete safety fencing, landscaping and benches at the Skate Park. Recreation continues to work in partnership with many indi- viduals and organizations to better serve the active and pas- sive recreational needs of Lexington citizens: Lexington Youth Soccer, Lexington Youth Lacrosse, Lexington Little League and Babe Ruth League, Boy Scouts including Eagle Scouts, Skate Park citizen committee, Sutherland Park Neighborhood Group, Lincoln Park Sub - Committee, Bicycle Advisory Committee, and the LHS Helping Hands Club. Page 78 2003 Annual Report, Town of Lexington Cary Lecture Series Committee ROLE: To provide a variety of free, educational, and enter- taining events open to all citizens of Lexington in accordance with the wills of the Cary sisters. APPOINTED by the Moderator: Chair Nancy Shepard, Barbara Palant, Joseph Brain, associate member Arthur Katz. HIGHLIGHTS: • Programs were held at the Clarke Middle School and the National Heritage Museum. • The first program was a performance by the National Marionette Theater. There were two afternoon shows at the National Heritage Museum on March 8th. The pro- gram featured several short pieces along with an explana- tion of how the marionettes work. Children were delight- ed to get to ask questions and examine the marionettes after the show. • On April 26th, Harry Katz, Head Curator of Photographs and Prints at the Library of Congress presented a wonder- ful slide show and discussion entitled, "Eyes of the Nation: A Visual History of the United States." Mr. Katz is a for- Town Celebrations Committee ROLE: To plan Expenditures FY03 FY02 and carry out Payroll $231936 $241910 proper obser- vances of Patriots' Day, Memorial Day, Veterans Day and all such holidays and special events as the Board of Selectmen may designate. APPOINTED by the Board of Selectmen for overlapping 3- year terms: Chair Robert Tracey, Vice Chair Suzanne Barry, Sally Fisher, Mary Gillespie, Sondra Lucente, Henry Murphy, Sandy Podgorski, Charles Price, Jr., Karen Smith. Subcommittee: Paul Jenkins, Julie Miller, William Mix. Honorary Members: C. Jean Coates, Raymond Flynn, Marion Snow. Selectmen Liaison Dawn McKenna Patriots' Day — Monday, April 21, 2003 Noah Kaufman, President of the Senior Class at Lexington High School led the youth parade and served as Master of Ceremonies for the ceremonies on the Battle Green follow- ing the parade. He was assisted by aides Courtney Croteau and Jaya Mathur. Rev. Rob Bacon, Director of Youth Ministries for the Episcopal Diocese of Massachusetts and a Lexington resident, gave the invocation and benediction. Lexington High School Student Ashley Gomes sang the National Anthem. mer Lexington resident and a graduate of Lexington High School. His presentation highlighted many prints and pho- tographs from the Library's collection. Distinguished Professor and Nobel Prize winner Paul Samuelson was the speaker on September 6th. "The Economy" was the topic and Dr. Samuelson followed his remarks with an informative question and answer session. Many audience participants arrived with their college text- books for Dr. Samuelson to sign. The final program was held at Clarke Middle School on November 1st. The topic was "Afghanistan: The Aftermath" and the speaker was former NPR reporter Sarah Chayes. She spoke about the work she is doing with the group Afghans for Civil Society and about the current situation in Kandahar. She answered nearly an hour of questions from the audience. The Committee aims to present a range of cultural experi- ences which might not otherwise be available in Lexington. Suggestions for future programming are welcome. The following awards were presented: • Anne Nowselski received the Cecil K. Harris award from the Lexington Minute Men Company. • The William Diamond Jr. Fife & Drum Corps was announced as the winner of the Dan H. Fenn, Jr. /Lexington Minute Men Company award. • The Lexington Minute Men Company received the William P. Fitzgerald award from the Town Celebrations Committee. • Muhammed Dhanam was presented with the Youth Recognition award. • S. Lawrence Whipple received the Minuteman Cane award. • Jack Maloney was presented the 2003 White Tricorn Hat by the Lexington Lions Club. The afternoon parade theme was "Freedom is Not Free." Serving as Chief Marshal was Winston "Pat" Flynn assisted by aides: Aurio J. Pierro, Commander of VFW Post #3007 - Lexington, Ed Fitzgerald, Kent Gent, Dave Hamblen, and William B. Simmons. Serving as the Spirit of `76 in both parades were: Carolyn Chyu, fife; Greg Duperey, drummer; and Geoff Cooper, flag bearer. continued on next page 2003 Annual Report, Town of Lexington Page 79 Town Celebrations Committee continued from previous page The float winners were: • Commercial: I st — Wilson Farm 2nd — Mahoney's Garden Center 3rd — Wagon Wheel Nursery • Civic: I st — Charles River Sail 8� Power Squadron 2nd — Lexington Lodge of Elks Youth: I st — LBH Pop Warner Football & Cheerleading 2nd — Parenting Resource Associates 3rd — Legacy Dancers of The Dance Inn The Town Celebrations Committee thanks the Lexington Chamber of Commerce and the local businesses and organizations for their help in making the parade a success. Front L -R: Sandy Podgorski, C. Jean Coates, Julie Miller. Rear L -R: Suzanne Barry, Henry Murphy, Sondra Lucente, Charles Price, Jr., Sally Fisher, Robert Tracey, Paul Jenkins. Memorial Day — Monday, May 26, 2003 Due to inclement weather, the parade was cancelled and the ceremonies were moved inside to the Farr Conference Center at the National Heritage Museum in Lexington. Chief Marshal Kent Gent, US Navy Seabees, Desert Storm, VFW Post #3007 - Lexington was assisted by aides: Joseph Bedard, US Army, WWII; Leo Corrigan US Marine Corps, Vietnam; Thomas Driscoll, US Army, WWII; Aurio Pierro, US Army, WWII, Commander VFW Post #3007; Perry Pollins, US Marines Corps, WWII; William B. Simmons, US Army Air Corps, WWII from VFW Post #3007. Chaplain Eliezer Castanon of Hanscom Air Force Base gave the invocation and benediction. Anna Vogelzang, a Lexington High School student, sang the National Anthem. Chief Chris Casey of the Lexington Police Department read General Logan's Orders of the Day. Captain Wayne McCarthy of the Lexington Minute Men Company recited the Gettysburg Address. Leo P. McSweeney, Chairman of the Board of Selectmen, read the Greetings from the State. Colonel Darrell D. Jones, Commander, 66th Air Base Wing at Hanscom Air Force Base, gave the address of the day. Veterans Day — Tuesday, November 11, 2003 Aurio J. Pierro, US Army, WWII, Commander VFW Post #3007 served as Chief Marshal. He was assisted by aides from VFW Post #3007 - Lexington: Ed Fitzgerald, US Navy, Korean Conflict; David B. Hamblen, US Army Infantry, WWII; Perry Pollins, US Marines Corps, WWII; Frank Samuel, US Army /Air Force, WWII and William B. Simmons, US Army Air Corps, WWII. Selectman Dawn McKenna led the Pledge of Allegiance. Lexington High School student, Sarah Whitfield sang the National Anthem. Rabbi Howard Jaffe of Temple Isaiah offered the invocation and benediction. Members of the Boy Scouts and Girl Scouts assisted with wreath laying at: the Korean/Vietnam War Monument at Cary Hall; the VFW /VTWII Memorial and The Soldier's Monument near the Visitors Center; the Revolutionary War Monument and the POW /MIA Memorial on the Battle Green. Leo P. McSweeney, Chairman of the Board of Selectmen, read the Greetings from the State. Colonel Alphronzo Moseley, System Program Director, Global Air Traffic Operations, Mobility Command and Control Systems Program Office, Electronic Systems Command at Hanscom Air Force Base, gave the address of the day. continued on next page Page 80 2003 Annual Report, Town of Lexington 0 0 0 Tourism Committee ROLE: To im- prove the quality of the Lexington tourist experience for both visitors and the Town by coordinating the efforts of state, regional, and local organiza- Expenditures FY03 FY02 Liberty Ride Payroll $28127011- $0 Expenses $53,823:; $0 Signage Expenses $101000 $0 Personnel Seasonal 13 0 tions. Mote: All FY03 Expenses for the APPOINTED b Liberty Ride were covered by operating y revenue, grants, and donations. Net the Board of Selectmen: Chair cost to the Town was zero. Kerry Brandin, Richard Canale, George Comtois, Peter Lee, Bill Mix, John Ott, Lou Sideris, S. Lawrence Whipple; as of September new members Bill Scouler, Bebe Fallick, and Chuck French replaced Joel Berman, James Kemler, and Marcy Quill. Selectman Liaison Dawn McKenna; Economic Development Officer Mary Jo Bohart until June. HIGHLIGHTS: • Operated the first sea- son of the Liberty Ride at no expense to the Town. The FY03 deficit between revenue and expenses was covered by a combination of grants and donations. • Launched the second season of the Liberty Ride as a 15 -week pro- gram from July 1 through Columbus Day, October 13. A guided tour narrated by cos- tumed interpreters that connects Lexington's major tourist attrac- tions, the Ride extended its reach to the Minute Man National Historical Park's Hartwell Tavern. The Liberty Ride hosted °i •.a k .4 -•. ii more than 4000 passengers including private charter busi- ness. Despite an economic downturn that continued to depress tourism in Massachusetts, ridership and income exceeded budgeted projections in FY04. Expenses were sig- nificantly less than anticipated. The Ride had an opera- tional deficit of $24,913 at the end of the season, approxi- mately $20,000 less than the $45,423 projected. Fundraising will continue to offset the deficit and provide a base for operations in FY05. • Re- designed the Tour Lexington web site to better pro- mote the Town's attractions and services. Visitors and res- idents can now find comprehensive information from the Town's homepage including links to Lexington's historic sites and museums, art and cultural institutions, recre- ational facilities, and travel directions, as well as regional tourism sites. Design services were generously donated by ERG, Inc. • Continued to work on a new signage plan to help visitors find their way to attractions and interpret sites' historic significance. This deceptively complex project requires input and authorization from various committees and agencies including the Historic District Commission and the Mass. Highway Department. & Hv�ti Tou Kreatian A N #irr�t * CqJwi4arof Events • Sapq • Bondi 1 ,TrTN n 'r • t:+.■ t hnq Around luvro i The new Tourism web site is linked to the Towns homepage or can be easily accessed at www.tourlexington.us 2003 Annual Report, Town of Lexington Page 81 Battle Green Guides ROLE: To welcome visitors to Lexington with a friendly greeting, explain the significance of our Battle Green and surrounding area and how the American Revolution affected this Town and colony. APPOINTED by the Town Manager: Director of Guides S. Lawrence Whipple. LICENSED by the Selectmen: Arthur Katz, Herbert Wasserman, William Mix, William Scouler, Alex Maslow, and Max Rollinger. HIGHLIGHTS: • Scheduled tours were given to the following: Chinese businessmen from the Kennedy School of Government at Harvard Merrimac Education Center Students from the Ray Kroc School, El Cajon, CA Florence Sawyer School, Winchendon, MA Birch Meadow School, Reading, MA Ephrata Middle School, Ephrata, PA Marlboro School, Marlboro, VT James Hennigan School, Jamaica Plain, MA • Unscheduled tours were also given throughout the season. r 3 O i' rD cQ L -R: William Mix, S. Lawrence Whipple, Arthur Katz. Lexington Council for the Arts ROLE: To assess grant applications for arts project funding and make grant awards from funds allocated by the Massachusetts Cultural Council (MCC); to encourage and subsidize attendance by students in Lexington schools at a wide range of regional arts events; and to raise funds from private sources to promote, in a variety of ways, the arts in Lexington. APPOINTED by the Selectmen: Alan Adolph, Marion Kilson, Constance Kokubo, Guler Padgett, Joan Reddy, and Eveline Weyl. HIGHLIGHTS: • MCC - awarded funds were severely cut by 63% to $2840. The Council decided to use all of these funds (plus a small amount of its Patron Funds) for its PASS grant program. Included in the awards made were three school PASS grants: Bridge, Estabrook, and Hastings. These were used to supplement student ticket costs to attend museums, BSO, and music theaters. • Using its privately- raised Patron Fund, the Council, under- took a focused initiative to support and expand the involvement of the Town's senior citizens in the arts. Through a 2 -year (2002 -03) collaboration with the Lexington Council on Aging and the Senior Center, the Council promoted and subsidized "a variety of art forms in lectures, demonstrations, and performances by artists and teachers." Council- supported events included: stained glass and its architectural uses, Chinese brush painting, medical art, folk singer performances, an analysis of clas- sical opera, and a one -woman Spoon -River Anthology performance. • The Council used its Patron Funds to support arts - related events produced by the Lexington Center Revitalization Subcommittee in their efforts to enhance the ambience and attractiveness of the Center. These events included puppet shows, musical group performances, roving musicians, and a fashion show. • The Council awarded the Ellalou Dimmock Fund Prize, established in 1996 in memory of the distinguished singer, voice teacher, and longtime resident, to honor Daniel Green, an outstanding vocalist at the High School. Page 82 2003 Annual Report, Town of Lexington Communications Advisory Committee ROLE: To advise the Board of Selectmen on all aspects of wired and wireless communication and data services to and within the Town; to serve as ombudsman for town users of such services; when stipulated by the Selectmen, to represent the Town in negotiations and during contractual /license rela- tionships with providers of those services; when stipulated by the Selectmen, to oversee any network which includes municipal and /or school buildings; to help set town regula- tions and review applications to the Town for wired and wireless communications and data services; and to advise the Selectmen and other Town officials on managing the Town's growing information - handling needs and any supporting networks. APPOINTED by the Selectmen: Chair Jane Gharibian ( administrative operations), Stephen Ellis ( network opera- tions and negotiation strategy), David Becker (technology and Access Initiative), Connie Rawson (Network Administrator, and liaison to schools, town & library), David Buczkowski (legal and regulations), Michael Greene (business and negotiation strategy), Edward Vail III (wireless and business), Miriam Boucher (wireless and information technology), Tim Counihan (regulations and negotiations), William Kofoed (internet and technology), and Michael Morrissey ( access operations) . Howard Cravis ( negotiation and subscriber net) resigned and Jeanne Canale (business 8� negotiations) was appointed. Selectmen Liaison: Jeanne Krieger. Advisor: Caleb Warner (general history and area community /religious access liaison). HIGHLIGHTS: • Competitive cable services were created with the arrival of RCN /BecoCom, LLC (d.b.a.RCN) as a second carrier for the Town. The transfer of AT&T Corporation's license to Comcast Corp. has been completed and the 2 -year license renewal with the then AT&T Corporation (now Comcast) will end in 2004. This accommodation will allow the Committee to conduct an Access /Ascertainment Study prior to the start of serious negotiations for the longer - term license renewal. Additional ascertainment and educa- tion continues into early 2004. The current license negoti- ation period with Comcast expires in 2004. Negotiation team members are David Becker, Michael Greene, Jeanne Canale, and David Buczkowski. • The Committee commissioned an Access /Ascertainment study to provide information on the needs and wants of the Town, its residents, and organizations focusing on the possibility of forming a non - profit Access Corporation or Media Center for Lexington, possibly in cooperation with a neighboring town. The Committee determined that there is interest and a need for such a facility. With the support of the Board of Selectmen, Miriam Boucher, Tim Counihan, and Ed Vail, assisted by Howard Cravis and David Becker, researched and devised a business plan for presentation. • Coverage of local events continues with the assistance of the staff and management of the local Comcast studio and the cablecast of tapes by RCN. RCN has produced the live broadcasting of Town Meeting for several years and con- tinues this donation of service. The CAC provides the funding for closed captioning for the Town Meeting. Both carriers have made connections for "live" broadcasts from the National Heritage Museum and Cary Hall for Town Meeting and other town - sponsored activities. Resident volunteers are needed to help with cameras and produc- tion. Reconnection to the High School is completed, SCOLA is funded and operating after the construction, and the CAC provided funds for new cameras for the High School studio. Clarke Middle School is now connected for broadcast by Comcast with RCN working on restoring their previous connections which were disrupted during renovations. RCN will join Comcast in coverage, sharing responsibilities, which should assure events are cablecast. • Formal complaints continue to be filed with the Commonwealth of Massachusetts and the Federal Communications Commission on issues the Committee feels need to be clarified or corrected, such as the recent revision of the Form 100. Committee vigilance on the complaint issues and activism on regulatory issues has insured that Lexington is able to have input on proposed changes and revisions which affect subscribers. Lexington continues to be cited for its activist role in these areas. • Wireless applications and proposals are a continuing responsibility of the Committee. New proposals are brought to the Committee by wireless vendors for consid- eration. Miriam Boucher and Ed Vail review the applica- tions and recommendations are sent to the appropriate town boards and officials. Work on a comprehensive list- ing of all wireless installations in the Town is on hold while negotiations continue and the preparations for pre- sentation on the Media Center are being finalized. 2003 Annual Report, Town of Lexington Page 83 Lexington Sister Cities Four international municipalities have sister city relation- ships with Lexington to foster mutual understanding and promote friendships between residents. This year, neither the Lexington- Waspam Sister City Committee nor the Lexington- Russia Sister City Association had activity to report. Lexington Antony Sister City Association (LASCA) ROLE: To promote good will, friendship, and cultural exchange between the people of Lexington and Antony, France. Antony is a suburb of Paris, a commuter town of 60,000 people, just eight miles south of the Eiffel Tower. Its history as a farming community dates back to the 9th century, when its name was first recorded in written documents. It is one of the 36 communities constituting the administrative district known as "departement des Hauts de Seine." For more information, see www.ville-antony.fr. LASCA is a volunteer committee with co- chairs Shirley Frawley and William Frawley; Treasurer Cerise Jalelian. HIGHLIGHTS: • The international travel situation precluded the planning of a group exchange this year. • In September, two Lexington families enjoyed the hospi- tality of our sister city friends, taking part in the Annual Jumelage Dinner, this year welcoming a new sister city from the Czech Republic, and Antony's Wine and Cheese Fair, famous for bringing together producers and crafts- people from all over France. • Our friends in Antony are always pleased to meet visitors from Lexington and to show them around their city or to serve as helpmates in seeing Paris and its environs. Those expecting to be in or near Paris may contact LASCA to arrange a visit to Antony. Contact Information: LASCA, P.O. Box 231, Lexington, 02420 or SFrawley @knowledge - discovery.com. Lexington - Dolores Hidalgo Sister City Committee ROLE: To continue cultural exchanges between Lexington residents and the town of Dolores Hidalgo, Mexico which began in 1966. These cities were linked because each has the distinction of being the birthplace of their country's inde- pendence. BOARD OF DIRECTORS: Chair Ellie Noz, Gloria Holland, Cheryl Ricci, Marion Snow, Carroll Ann Bottino, Bill Noz, Alma MacDonald, Mike MacDonald, and Eva Gil. HIGHLIGHTS: • In July, four guests from Dolores Hidalgo were welcomed, three of them teenagers. The group was treated to a whale watch, a visit to Sturbridge Village, a tour of Boston and Cambridge in Spanish, a visit to the Science Museum, a band concert at Hastings Park, and a traditional barbeque on July 4th. • In September, Bill and Ellie Noz visited Dolores Hidalgo for Mexico's September 16 Independence Day festivities. They attended the "Grito," a reenactment of the shout for independence given by an official from the government in Mexico City on the steps of the original church complete with fireworks and mariachi music. Other activities included a trip to an abandoned gold and silver mine along with various festive dinners with host families. Page 84 2003 Annual Report, Town of Lexington Appropriation Committee ROLE: To advise the Town and Town Meeting on all fiscal matters. Expenditures Expenses FY03 FY02 $470 $951 APPOINTED by the Moderator for overlapping 3 -year terms: Chair Deborah Brown, Karen Dooks, Richard Eurich, Vice Chair Paul Hamburger, Alan Levine, Eric Michelson, Alex Nedzel, Ronald Pawliczek and Sheldon Spector. In September, Alan Levine succeeded Paul Hamburger as Vice Chair. Special Town Meeting, January 22, 2003 • Art. 2. Opposed a motion that the Selectmen appoint an ad -hoc committee to review the plans for Lincoln Park reconstruction and consider alternatives, believing that suf- ficient analysis had already been done, and that any further delays would jeopardize availability of the fields in the Fall. 2003 Annual Town Meeting: Supported the following: • Art. 4. Operating budget. Supported amendments to the Selectmen's proposed budget not to restore funding of weekend landfill operations (not restored by TM), weekly recycling, and certain MIS expenditures (both restored by TM despite the Committee's opposition). These restorations were opposed because the Selectmen inserted them after having already agreed on priorities to the contrary in the summit process. Similarly, an amendment to include fund- ing for the Liberty Ride was opposed (passed by TM despite the Committee's opposition) as an amendment (not passed) to reduce all non - personnel budget line items by 2.8 %, so as to ease the Town's tight fiscal situation by $500,000. Such a post- summit decision would fly completely in the face of the existing process for reaching consensus on budget pri- orities and amounts. The Committee also opposed an amendment (not passed) to eliminate the Town's Solid Waste Coordinator position. Finally, because TM did vote to restore funding for weekly recycling and certain MIS expenditures, the Committee opposed later amendments (did not pass) to make the restorations contingent upon pas- sage of an operating override. • Art. 8. Capital expenditures totaling $2,387,570 in the following areas: public works equipment, Pine Meadows equipment, street - related improvements, storm -sewer improvements, sanitary -sewer improvements, landfill clo- sure, fire equipment (a $216,248 portion contingent on passage of an operating override), and the Town building envelope program. • Art. 9. Water distribution improvement capital project ($900,000) in the Larchmont Lane, Utica Street, and Laconia Street areas. 2003 Annual Report, Town of Lexington in L -R: Richard Euricb, Alex Nedzel, Deborah Brown, Paul Hamburger, Ron Pawliczek, Sheldon Spector, Eric Michelson, John Ryan, Karen Dooks, Alan Levine. • Art. 10. Capital project ($1,500,000) to make 20 class- rooms suitable to meet the needs of hearing impaired stu- dents at the High School. • Art. 11. Capital project ($190,000) to repair the gym floors at the Harrington Elementary School and the Diamond Middle School. • Art. 14. $30,000 appropriation for architectural and engineering services for planning a new Senior Center. • Art. 16. Project at Lexington Skate Park to install securi- ty fencing and specify that any portion of the $30,000 appropriation from the Recreation Enterprise Fund that remains can be used by the Skate Park Committee for fur- ther improvements to the park. • Art. 25. Motion urging the Selectmen to continue to explore and identify options for constructing a Senior Center and constructing or reconstructing a DPW facility, both at the 201 Bedford Street site. • Art. 31. Use $640,333 of free cash to reduce the tax levy. Special Town Meeting, July 28, 2003 • Art. 2. Opposed a motion to provide $529,948 of addi- tional funding for police, fire, LEXPRESS, and clerks for the Historic District Commission and Board of Appeals by reducing a range of other line items that were approved at the preceding Annual Town Meeting. The Committee reminded STM that the FY 2004 budget was likely to be out of balance by almost $2 million ( see corresponding section below). Any spending reductions that could be agreed upon should be applied toward re- balancing the budget. ( STM did not pass.) • Art. 4. Opposed a motion to restore funding for LEX- PRESS, which was cut as a result of the failed override. The Committee was opposed to using a proposed $107,000 parking fee increase as a funding mechanism (STM did not pass) because were such new revenues available, as above, LEXPRESS would not be the highest - priority use of them. continued on next page O rD 0 Q Appropriation Committee continued from previous page The Committee was mixed as to whether LEXPRESS should be restored at this time relying solely on ticket rev- enue, donations, and Transportation Demand Management Reserve funds (STM approved this approach). Art. 5. Opposed a motion to provide $366,846 of addi- tional funding for police and fire through new parking and inspection fee revenues and reductions in other municipal budget line items. As with the Committee's position on Articles 2 and 4, any new revenues and /or reductions should be applied to bring the FY 2004 budget back in balance (STM did not pass). FY 2004 Budget Deficit After the FY 2004 budget was approved by Town Meeting in the Spring, several factors combined to suddenly make it $1,984,797 out of balance, all against the backdrop of a bad economy and failed operating override. State Aid revenues were $604,651 lower than expected; snow and ice removal costs were $719,146 greater than budgeted; the estimate for FY04 local receipts was revised downward by $400,000. Based on the 2003 experience, the FY 2004 snow and ice removal budget was increased by $200,000; and the FY04 Minuteman Tech assessment for Lexington was adjusted upward by $61,000. Before the November 17 Special Town Meeting, the Committee identified the most workable solu- tion possible. Special Town Meeting, November 17, 2003 Art. 2. Supported a motion to eliminate a large FY 2004 budget deficit (see section below) principally by taking a maximum ( $1,410,000) pension holiday, as allowed by the Municipal Relief Act recently passed by the Massachusetts legislature, and secondarily through an increase in estimat- ed revenues from New Growth and a withdrawal from the NESWC Stabilization Fund (passed by the STM). However, the Committee opposed a measure to redirect $100,000 of Capital Expenditures Committee ROLE: To receive from town boards and departments a list of all capital expenditures that may be required within the ensuing 5 -year period; to consider the relative need, timing and cost of these projects, the adequacy thereof, and the effect these expenditures might have on the financial posi- tion of the Town; and to make recommendations thereon to the Town Meeting. APPOINTED by the Moderator to overlapping 3 -year terms: Chair George Burnell, Vice Chair Narain Bhatia, Clerk John Rosenberg, Charles Lamb and Shirley Stolz. In July, Charles Lamb succeeded Charles Hornig who had com- pleted two terms on the Committee. funds originally appropriated for a Fire capital project to reopen the East Lexington fire station for as much of the remainder of FY 2004 as possible (not passed by STM). Planning and Budgeting For Future Years In conjunction with the Selectmen, School Committee, Capital Expenditures Committee, municipal and school staff, the Appropriation Committee supported the Town's longer -range financial planning processes by projecting free cash, expenses, and revenues for FY 2005 and FY 2006. The Committee believes that this work is crucial if the Town is to achieve and maintain a workable balance among oper- ating expenses, capital projects and affordable tax rates. Even in the context of the major reductions in municipal and school services necessitated by the failed operating override, combined with anticipated new growth and a 2.5% tax increase, the annual budget gap is still projected to grow to roughly $5 million in FY 2005 and $9 million in FY2006 ( "optimistic" and "pessimistic" scenarios would entail fig- ures up to $2 million better or worse than these figures). Throughout the year, the Committee has worked to keep the elected boards and Town Meeting focused on minimizing any increases to annually recurring line items in the absence of any solid, new recurring revenues to cover them. John Ryan Retires At the end of 2003, John Ryan retired from his position as the Town's Comptroller and Finance Director. In the course of his long tenure with the Town, John became well -known for his rock solid, unflappable leadership style, the high degree of consideration and respect with which he treated those around him, his team spirit, and, of course, his distin- guished expertise in municipal finance. The Appropriation Committee extends its deep appreciation to John for the years of valuable counsel and service he provided to the Committee in his role as Secretary. L -R: George Burrell, Narain Bbatia, Shirley Stolz, John Rosenberg, Charles Lamb. Page 86 2003 Annual Report, Town of Lexington 0 0 0 Q Capital Expenditures Committee continued from previous page HIGHLIGHTS: • Major School Construction: The new Harrington school, presently under construction, is to be ready for occupancy in late 2004. At that time Fiske students will occupy the old Harrington school while a new Fiske school is built. Both school are being constructed under an override of $32,150,000 approved by the voters in 2002 (approxi- mately 40% to be reimbursed by the State). With the acoustical retrofit at the high school nearly finished, the secondary school program will be complete. • Streets: Major street reconstruction is underway with funds from the $7,000,000 capital override approved in 2002 to preclude serious decomposition of road beds and avoid very expensive repair. This is in addition to the annual street resurfacing funded with Chapter 90 and tax revenue. • Lincoln Park: Three new infilled artificial -turf soccer fields have been built at Lincoln Park with $3,400,000 approved in the 2002 override. The fields play every bit as well as anticipated and in a variety of weather conditions. Some peripheral items will be completed in the spring. • Cary Library: Now nearing completion, the reopening of this completely modern facility is expected in April 2004, accompanied by the return of Cary Memorial Hall to com- munity use. The thoroughness and attention to detail in cre- ating the new library will be a source of pride to the patrons. • Capital Stewardship and Planning for the Future: The Town has an extensive infrastructure requiring constant attention, repair, upgrading or replacement. Failure to attend to these assets results in unsafe conditions, undue repair costs, and poor facilities. Four additional elemen- tary schools require upgrading as well as possible addi- tional space. The DPW storage facility at 201 Bedford Street needs to be replaced and the building improved. The water and sewer department must continually renew their infrastructure. Roofs, electrical, and HVAC equipment must be periodically replaced in all school and /or munici- pal buildings. Playgrounds need safe equipment, the pool complex requires periodic restoration, athletic fields need constant attention, tennis courts need resurfacing, and the golf course must be professionally maintained. Vehicles need to be replaced from fire trucks to snow plows and dump trucks. The Committee also considers the future use and condition of such important Lexington assets as the current School Administration building (the White House) which is in grave disrepair as is the East Lexington Library and weighs the desire of the COA for enlarged facilities. We must stay the course, responsibly funding the support and maintenance of our infrastructure. Capital Appropriations for 2003 Regular Town Meeting 2003 Annual Report, Town of Lexington Page 87 Title Amount Funding Source Article 8a Public Works Equipment $351000 Water and Sewer Enterprise $1001000 Tax Levy (Bond) Article 8b Pine Meadows Equipment $501000 Recreation Enterprise Article 8c Traffic Improvements 0 Article 8d Street Related Improvements $4601000 Chapter 90 $5001000 Tax Levy Article 8e Playgrounds and Recreation 0 Article 8f Storm Sewer Improvements $1501000 Sewer Enterprise Article 8g Sidewalk Improvements 0 Article 8h Sanitary Sewer Improvements $751000 Sewer Enterprise Article 81 Landfill Closure $4501000 Tax Levy (Bond) Article 81 Skate Park Improvements 0 See Article 16 Article 8k Fire Equipment $1111142 Tax Levy Article 81 Town Building Envelope $2401180 Tax Levy (BAN) $601180 Tax Levy Article 9 Water Distribution Improvement $5001000 Water Enterprise (Bond) $4001000 Water Enterprise Article 10 School Capital - High School $115001000 Tax Levy (Bond) Article 11 Diamond, Harrington, Hastings $1251000 Tax Levy $651000 Tax Levy (Bond) Article 12 DPW Operations Facility 0 Indefinitely Postponed Article 13 Municipal Electric Utility Plant 0 Resolution Article 14 Senior Center Facility 0 Indefinitely Postponed Article 15 Conservation Property Acquisition 0 Indefinitely Postponed Article 16 Lexington Skatepark $301000 Recreation Enterprise :, BALI - Bond Anticipation Motes 2003 Annual Report, Town of Lexington Page 87 Revenue Officer ROLE: To per- form the duties of Treasurer and Collector as out- lined in Mass- achusetts General Expenditures Payroll FY03 FY02 $2361473 $2121953 Expenses $ 521384 $ 501181 Personnel Sewer rehab $ 300,000 Full Time 5 6 Laws, Chapter 41. As Treasurer, responsible for the receipt and disburse- ment of all town funds as well as the management of invest- ment policies, debt, and, in conjunction with the Town Manager, employee benefits. As Collector, issues and collects all Real Estate, Motor Vehicle, Personal Property, and Water /Sewer bills as assessed. APPOINTED by the Town Manager: Rosemary Ducharme, 2003. HIGHLIGHTS: • Real Estate taxes totaled $72,973,642 including collection of prior -year taxes. Outstanding accounts were either put in payment plans or subjected to tax title and the associ- ated foreclosure process. • Personal Property tax collection totaled $1,989,226. • Motor Vehicle Excise bills totaled $3,905,206. These bills were based upon information provided by the Registry of Motor Vehicles. Overdue accounts were committed to the Deputy Collector, who, under M.G.L., marked these accounts for license and registration non - renewal. • Water /Sewer collections totaled $14,452,736. Delinquent amounts were liened to Real Estate taxes and subsequent- ly collected through the real estate tax collection process. • Investment income for all town accounts was $682,785 of which $412,616 was credited to the General Fund. All investments are made according to Massachusetts General Board of Assessors ROLE: To assess the value of all real and personal property in the Town of Lexing- ton. Efforts are Expenditures Payroll FY03 FY02 $2221223 $2121321 Expenses $ 331570 $ 271496 Personnel Sewer rehab $ 300,000 Full Time 5 5 focused on the maintenance of an extensive database of over 11,000 tax- able real estate parcels, and a database of over 900 personal property accounts for valuation purposes according to Massachusetts General Laws. APPOINTED by the Town Manager: Chair William Jackson and newly appointed Steven Foster who replaces Sarah Robinson who resigned after many years of dedicated ser- vice. She was an objective representative for property own- ers and her keen insight and perspective were highly regard- ed. Town Assessor: Joseph Nugent, Jr. Laws. When investing the Town's money, safety, liquidity, and yield, in that order, are the considerations. • Issued $51,448,000 in bonds for the following purposes: Fiber optic $ 1501000 DPW Equipment $ 1581000 Portable classroom $ 200,000 Town renovations $ 450,000 Sewer rehab $ 300,000 Sanitary sewer $ 530,000 Cary Hall $ 110501000 School technology $ 110501000 Street improvements $ 110501000 School renovations $ 113301000 Morgan Road water tower $ 700,000 Water improvements $ 420,000 Water distribution $ 560,000 Lincoln Park $ 3,400,000 Library $ 6,100,000 New school $ 1410001000 School construction projects $ 2010001000 • Issued $38,135,00 in BANS (Bond Anticipation Notes) for the following projects: School construction $ 3510351000 Athletic fields $ 117001000 School technology $ 300,000 Diamond school construction $ 111001000 HIGHLIGHTS: • The Assessor's Office has recently gone through significant staff changes due to the defeat of the override in June 2003 and the Early Retirement Initiative in December 2003. • For the first time, Lexington opted for a preliminary third quarter tax bill due to recently proposed legislation which would give the Board of Selectmen the ability to shift the commercial property tax by as much as a factor of 2.0. • Since the third quarter bill is estimated, the values and growth have not been approved by the Department of Revenue and, consequently, cannot be reported at this time. Values, growth, and the recapitulation will not be available until the actual fourth quarter bill on April 1, 2004. Page 88 2003 Annual Report, Town of Lexington Comptroller ROLE: To oversee all financial operations of the Town which includes the assessing of property, collecting all accounts receiv- able, payment of all accounts payable, investment of town funds, maintaining accounting records, preparation of finan- cial statements, annual audit, administra- tion of the retirement system, and Appropriation Committee. Expenditures Payroll FY03 FY02 $3651622 $3481511 Expenses $1141101 $1221649 Personnel Full Time 6 6 support to the APPOINTED by the Board of Selectmen: John Ryan since 1986. HIGHLIGHTS: • Complete the conversion from Admins to MUNIS finan- cial computer software. • Issued $40,611,000 in bond anticipation notes in February for various capital projects, mostly costs associ- ated with the secondary school project. At the same time, the Town also issued $51,448,000 in long -term bonds for various capital projects, the largest com- ponent being $20 million associated with the secondary school project and $16 million for the new Harrington Elementary School. The Town was able to retain its Aaa credit rating from Moody's Investors Service, the highest credit rating a government can achieve. • Successfully implemented GASB 34 (Government Accounting Standards Board) as part of the Town's Fiscal 2003 financial statements. • John Ryan, Finance Director /Comptroller retired December 30 under the Early Retirement Incentive (ERI) program passed by the Selectmen. He worked for the community for more than 17 years and in the municipal finance area for over 35 years. The Town valued his lead- ership and dedication. Best wishes for a happy and healthy retirement! Comptroller Schedule of Appropriations -June 30, 2003 MOTE: The figures below are rounded to the closest dollar. Account Revised Budget Expended Encumbrances Total Expended Balance Selectmen Personal Services $ 801086 $ 801086 $ 0 $ 801086 0 Expenses 781276 601135 41340 641475 131802 Town Manager Personal Services 3091956 3091956 0 3091956 0 Expenses 121000 71695 11351 91046 21954 Municipal Services Personal Services 421083 421083 0 421083 0 Expenses 971400 941589 0 941589 2,811 Salary Adjustments Salary Adjustments 0 0 0 0 0 Appropriation Committee Expenses 1 000 470 0 470 530 Reserve Fund Expenses 51000 0 0 0 51000 Comptroller Personal Services 367,633 365,622 0 365,622 2,012 Expenses 1391000 1141101 0 1141101 241899 Assessor Personal Services 2221223 2221223 0 2221223 0 Expenses 351919 311521 21049 331570 21349 Treasurer /Collector Personal Services 2361473 2361473 0 2361473 0 Expenses 551460 511599 786 521384 31076 Law Legal Fees 3231000 3221785 0 3221785 215 Human Resources Personal Services 391792 391792 0 391792 0 Expenses 21667 11887 561 21448 219 Web Development Expenses 141110 91918 31200 131118 992 Management Information System Personal Services 1601388 1601388 0 1601388 0 Expenses 1951399 1621639 211269 1831908 111491 continued on next page 2003 Annual Report, Town of Lexington Page 89 Comptroller Schedule of Appropriations June 30, 2003 continued from previous page Account Revised Budget Expended Encumbrances Total Expended Balance Town Clerk Personal Services $ 1701065 $ 1701065 $ 0 $ 1701065 $ 0 Expenses 81404 61652 718 71370 11034 Elections Personal Services 631430 631430 0 631430 0 Expenses 291384 251399 380 251779 31605 Registration Personal Services 11710 11710 0 11710 0 Expenses 281848 251760 464 261224 21624 Records Management Expenses 211300 191950 0 191950 11350 Conservation Commission Personal Services 851220 851220 0 851220 0 Planning Board Personal Services 1911032 1911032 0 1911032 0 Expenses 911108 721238 181592 901830 279 Board of Appeals Personal Services 33 920 33 920 0 33 920 0 Expenses 0 0 0 0 0 Economic Development Personal Services 621346 501589 0 501589 111757 Expenses 641562 141161 71000 211161 431402 Liberty Ride Personal Services 281270 281270 0 281270 0 Expenses 531823 531823 0 531823 0 Public Building Maintenance Personal Services 3341581 3 34,5 81 0 3341581 0 Expenses 4091247 3931592 151655 4091247 0 Town Reports Expenses 61000 61000 0 61000 0 Misc Boards & Commissions Expenses 81755 51140 0 51140 31615 Police Personal Services 314411491 314411491 0 314411491 0 Expenses 3711849 3601842 71172 3681014 31835 Parking Meter Maintenance Personal Services 311283 311283 0 311283 0 Expenses 171295 151868 816 161684 611 Fire Personal Services 315051566 315051566 0 315051566 0 Expenses 5141235 4591352 351891 4951244 181991 Dispatch Personal Services 400,542 400,542 0 400,542 0 Expenses 271063 261155 571 261726 338 Building & Zoning Officer Personal Services 2991567 2991567 0 2991567 0 Expenses 611284 581777 21417 611195 89 Dog Officer Personal Services 391689 391689 0 391689 0 Forestry Personal Services 1821246 1821246 0 1821246 0 Expenses 211553 201927 626 211553 0 School Personal Services & 6119891682 6118651524 1131209 6119781733 101949 Expenses Minuteman 8431688 8431566 0 8431566 122 Town Engineer Personal Services 3601184 3 60 184 0 3601184 0 Expenses 91481 91481 0 91481 0 DPW Administration Personal Services 3361713 3361713 0 3361713 0 Expenses 321251 321029 222 321251 0 Snow Removal Personal Services 1941003 5201887 0 5201887 (326,883 Expenses 2741316 6661579 0 6661579 (392,263 Page 90 2003 Annual Report, Town of Lexington Comptroller Schedule of Appropriations June 30, 2003 continued from previous page Account Revised Budget Expended Encumbrances Total Expended Balance Highway Personal Services $ 637,842 $ 637,842 $ 0 $ 637,842 $ 0 Expenses 2041811 1931083 111728 2041811 0 Road Machinery Personal Services 1731662 1731662 0 1731662 0 Expenses 2211586 2151565 61021 2211586 0 Street Lighting Personal Services 0 0 0 0 0 Expenses 2611464 2321921 281543 2611464 0 Lexpress Personal Services 581311 581311 0 581311 0 Expenses 2751424 2751420 0 2751420 4 Chair Car Services Personal Services 91639 91639 0 91639 0 Expenses 31884 31350 0 31350 534 Refuse Collection Expenses 7141837 7041097 101740 7141837 0 Recycling Personal Services 611909 611909 0 611909 0 Expenses 7921109 7921059 50 7921109 Refuse Disposal Expenses 113251243 112641065 611178 113251243 0 Cemetery Personal Services 2161985 2161985 0 2161985 0 Expenses 301466 291117 11348 301466 0 Parking Lot Maintenance Personal Services 421764 421764 0 421764 0 Expenses 191434 181770 664 191434 0 Board of Health Personal Services 1401549 1401549 0 1401549 0 Youth Services Expenses 781730 721557 61173 781730 0 Veterans Services Personal Services 301091 301091 0 301091 0 Expenses 251141 241963 0 241963 178 Developmentally Disabled Expenses 181873 181873 0 181873 0 Council on Aging Personal Services 1491189 1491189 0 1491189 0 Expenses 1921452 1751554 21688 1781242 141211 Library Personal Services 115301514 115301514 0 115301514 0 Expenses 2671094 2521317 71774 2601091 71003 Parks Personal Services 6331165 6331165 0 6331165 0 Expenses 921030 881519 31511 921030 0 Historic District Commission Personal Services 91512 91512 0 91512 0 Public Celebration Expenses 251000 231936 0 231936 11064 Debt Service Principal 211851000 211851000 0 211851000 0 Interest 2921933 2921933 0 2921933 1 Interest Short Term 4751000 4751000 0 4751000 0 Interest Short Term 115671988 115671988 0 115671988 1 (exempt) Other State Assessment & Chgs 0 7701026 0 7701026 (770,026) Contributory Retirement 217211766 217211766 0 217211766 0 Noncontributory 1231000 1031431 0 1031431 191569 Retirement Unemployment 521635 391002 0 391002 131633 Police & Fire Medical 811302 801923 0 801923 378 Insurance 417931440 417901492 0 417901492 21949 Total General Fund $971599,628 $98,478,621 $ 377,706 $98,856,328 $(1,256,700) NOTE: The above amounts include carry forward activity continued on next page 2003 Annual Report, Town of Lexington Page 91 Comptroller Schedule of Appropriations June 30, 2003 continued from previous page Account Revised Budget Expended Encumbrances Total Expended Balance ENTERPRISE FUNDS FY10 FYI 1-23 TOTAL Tax Levy Supported Debt: Sewer Fund Personal Services $ 2471580 $ 2471580 $ 0 $ 2471580 $ 0 Expenses 9511409 9421615 141580 9571195 (51786) MWRA 513611317 417921111 0 417921111 5691206 Art 27 of 99 3001000 0 0 0 3001000 Art 9 of 97 1511850 0 0 0 1511850 Art 9 of 98 2411165 881762 0 881762 1521403 Art 10 of 98 114331590 3711025 401057 4111082 110221508 Art 26D of 99 341869 341869 0 341869 0 Art 8F of 02 1001000 121967 171033 301000 701000 Debt Service 113921876 111891516 0 111891516 2031360 Total Sewer Fund $10,214,656 $ 71679,445 $ 71,671 $ 71751,115 $ 21463,541 Water Fund 3,275,800 310121050 2,929,300 2918151341 55,0951567 Personal Services $ 5351250 $ 5351250 $ 0 $ 5351250 $ 0 Expenses 112241970 112781716 41289 112831004 (58,034) MWRA 310941554 217521252 0 217521252 3421302 Art 28 of 99 381490 381490 0 381490 0 Art 8F of 00 141628 141628 0 141628 0 Art 10 of 00 251837 251837 0 251837 0 Art 9 of 02 9001000 431540 521831 961371 8031629 Art 10 of 01 2041171 2041171 0 2041171 0 Art 11 of 01 4121440 3541485 511530 4061015 61426 Art 8F of 01 1111539 1111539 0 1111539 0 Debt Service 971532 971532 0 971532 0 Total Water Fund $ 61659,410 $ 51456,438 $ 108,650 $ 51565,088 $ 11094,323 Recreation Fund Personal Services $ 4981744 $ 4501633 $ 0 $ 4501633 $ 481111 Expenses 8391911 8031166 521116 8551282 (15,371) Art 8I of 00 151537 11955 0 11955 131582 Art 8H of 01 501000 0 111942 111942 381058 Art 8E of 02 301000 161046 111868 271914 21086 Art 12 of 00 121882 871 350 11221 111661 Art 8D of 01 1121887 1121887 0 1121887 0 Art 8B of 02 3001000 2131244 861756 3001000 0 Art 30 of 99 1571485 91820 0 91820 1471665 Total Recreation Fund $ 21017,446 $ 11608,621 $ 163,032 $ 11771,653 $ 245,792 MOTE: The above amounts include carry forward activity Debt Service Summary (Note: Figures are rounded to the closest dollar:) FY04 FY05 FY06 FY07 FY08 FY09 FY10 FYI 1-23 TOTAL Tax Levy Supported Debt: Dispatch Center $ 1761000 $ 1681000 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 344,000 Library 7691464 7511414 7381387 724,262 7101137 6941042 6771902 5,673,842 1017391450 Augusta Land Acquisition 171862 171247 161617 151975 151327 0 0 0 831028 General Government 531500 521375 511250 0 0 0 0 0 1571125 Public Works 335,793 2641725 2581025 851775 57,650 551125 52,575 0 11109,668 Schools 214481338 114941714 9991097 6281710 4201795 3711375 1571725 0 61520,754 Exempt (school & town) 313561738 418341688 4,089,175 317821475 3,275,800 310121050 2,929,300 2918151341 55,0951567 Sub Total $711571695 $71583,163 $611521551 $512371197 $414791709 $411321592 $318171502 $35,4891183 $7410491592 Enterprise Fund Debt: Water $2411421 $ 2371483 $ 228,546 $ 224,296 $ 215,046 $ 210,096 $ 205,146 $ 5481759 $211101793 Sewer 1,237,517 3161713 171,951 1651168 207,283 1191988 89,378 0 213071998 Sub Total $114781938 $ 554,196 $ 4001497 $ 3891464 $ 4221329 $ 330,084 $ 294,524 $ 548,759 $414181791 Totals $8,636,633 $8,137,359 $6,553,048 $5,626,661 $4,902,038 $4,462,676 $4,112,026 $36,037,942 $78,468,383 Page 92 2003 Annual Report, Town of Lexington Combined Balance Sheet -June 30, 2003 2003 Annual Report, Town of Lexington Page 93 General Special Capital Enterprise Trust & Long -Term Fund Revenue Projects Funds A enc Debt Total ASSETS Cash and Investments: Cash $4110981449 $ 0 $ 0 $ 0 $ 0 $ 0 $4110981449 Temporary Investments 0 0 0 0 0 0 0 Total $41,0981449 $ 0 $ 0 $ 0 $ 0 $ 0 $41,098,449 Receivables: Property Taxes $116001457 $ 0 $ 0 $ 0 $ 0 $ 0 $ 116001457 Motor Vehicle Excise 3181029 0 0 0 0 0 3181029 User Charges & Liens 0 0 0 212481204 0 0 212481204 Special Assessment 11066 0 0 0 0 0 11066 Departmentals 4251451 0 0 0 0 0 4251451 Tax Title 6451245 0 0 0 0 0 6451245 Due from Other Governments 0 0 0 0 0 0 Due to /Due from other funds (33,054,366) 4,019,742 18,848,844 715541427 216311353 0 0 Other 0 0 0 0 111951854 0 111951854 Total ($30,064,118) $4,019,742 $18,848,844 $ 91802,631 $ 3,827,207 $ 0 $ 61434,306 Property and Equipment - Net $ 0 $ 0 $ 0 $45,572,824 $ 0 $ 0 $45,572,824 Amount to be Provided For: 0 0 0 0 0 0 0 Repayment of Long Term 0 0 0 0 0 5510731000 5510731000 Obligations Retirement of Bonds 0 0 0 0 0 0 0 Repayment of Anticipation Notes 0 2701000 4016111000 0 0 0 4018811000 Total $ 0 $ 270,000 $40,611,000 $ 0 $ 0 $551073,000 $95,954,000 TOTAL ASSETS $11,034,331 $4,289,742 $599459,844 $55,375,455 $3,827,207 $55,073,000 $189,059,579 LIABILITIES & FUND BALANCES Liabilities: Warrants Payable $111481757 $ 4621073 $119811232 $ 791541 $ 3741055 $ 0 $ 410451658 Accrued Payroll 3341120 321869 71024 321189 11824 0 4081026 Reserve for Abatements 116601425 0 0 0 0 0 116601425 Deferred Revenues 113291822 0 0 0 0 0 113291822 Deposits & Other Liabilities 2031490 0 0 0 312201270 0 314231760 Bond and Grant Anticipation 0 2701000 4016111000 0 0 0 4018811000 Notes Bonds Payable 0 0 0 319111344 0 5510731000 5819841344 Total Liabilities $ 4,676,614 $764,942 $42,599,256 $4,023,074 $3,596,149 $55,0739000 5110,733,035 Fund Balances: Retained Earnings $ 0 $ 0 $ 0 $4819891360 $ 0 $ 0 $4819891360 Retained Earnings Appropriated 0 0 0 0 0 0 0 Fund Balances: 0 0 0 0 0 0 0 Unreserved 312681650 313231321 (305,855) 0 2311058 0 615171174 Reserved for Expenditures 6401333 0 0 210191668 0 0 216601001 Reserved for Encumbrances 3771706 2011479 1711661443 3431353 0 0 1810881981 Reserve for Future Year Tax Levy 0 0 0 0 0 0 0 Short -Term Debt Deficit 0 0 0 0 0 0 0 Overlay Deficit 0 0 0 0 0 0 0 Snow & Ice Deficit (719,146) 0 0 0 0 0 (719,146) Reserved for Debt Exempt 9371960 0 0 0 0 0 9371960 Premium Reserved for Debt Service 118521214 0 0 0 0 0 118521214 Total Fund Balances $6,3579717 $3,524,800 $161860,588 $519352,381 $ 231,058 $ 0 $78,326,544 TOTAL LIABILITIES & FUND BALANCES $11,034,331 $4,289,742 $59,459,844 $55,375,455 $3,827,207 $55,073,000 $189,059,579 2003 Annual Report, Town of Lexington Page 93 Revenues /Expenditures and Fund Balance -June 30, 2003 Mote: This report only includes fund 100 actual expense. A year -end adjustment changed beginning balance figure. Page 94 2003 Annual Report, Town of Lexington FUND TYPES Governmental Fiduciary Combined Totals Special Capital Expendable Memorandum Only General Revenue Projects Trust 2003 REVENUE: Property Taxes $ 7510241859 $ 0 $ 0 $ 0 $ 7510241859 Intergovernmental 813221274 414161576 110921462 21840 1318341152 Motor Vehicle & Other Excise Tax 413181141 0 0 0 413181141 Departmental Fees & Charges 211481625 413101461 112501000 1241099 718331185 Investment Income 114771561 1781236 0 351891 116911688 Special Assessments 541064 0 0 0 541064 Payments in Lieu of Tax 110841567 0 0 0 110841567 Penalties Interest 2301594 0 0 0 2301594 Licenses Permits 111851878 0 0 0 111851878 Fines & Forfeits 2871831 0 0 0 2871831 Total Revenues $ 941134,394 $ 81905,273 $ 21342,462 $ 162,830 $ 105,544,959 EXPENDITURES: General Government $ 318951493 $ 3721817 $ 501440 $ 0 $ 413181750 Public Safety 818421307 110821061 1961293 1081426 1012291087 Education 6217091090 517031635 715801115 0 7519921840 Public Works 618551432 115931984 9091466 0 913581882 Health Human Services 6111776 2121801 0 0 8241577 Culture Recreation 215371960 941498 811501796 141966 1017981220 State & County Assessments 7701026 0 0 0 7701026 Debt Service 415201920 0 0 0 415201920 Pension 218251197 0 0 0 218251197 Insurance 419101417 201937 0 0 419311354 Total Expenditures $ 98,478,617 $ 91080,733 $ 16,887,110 $ 123,392 $ 124,569,852 Excess (Deficiency) of Revenues over Expenditures ( $4,344,223) ( $175,460) ( $14,544,648) $39,438 ($19,024,893) OTHER FINANCING SOURCES (USES): Proceeds of BANS /GANS/Refundings $ 0 $ 113201000 $ 8814991000 $ 0 $ 8918191000 Repayment of BANS /GANS/Refunding 0 (530,000) (69,585,000) 0 (70,115,000) Transfer from Reserve for Abatements 0 0 0 0 0 Transfer from other Funds 318331314 8301000 5131500 0 511761814 Transfer to other Funds (11260,500) (21274,317) 0 0 (31534,817) Total Other (Uses) $ 21572,814 ($654,317) $ 19,427,500 $ 0 $ 21,345,997 Excess (Deficiency) of Revenues Over Expenditures ($1,771,409) ($829,777) $ 41882,852 $ 39,438 $ 21321,104 Fund Balance, Beg. of Year $ 81129,126 $ 41354,576 $ 11,977,737 $ 3611717' $ 2418231156' Fund Balance, End of Year $ 61357,717 $ 31524,799 $ 16,860,589 $ 401,155 $ 27,144,259 Mote: This report only includes fund 100 actual expense. A year -end adjustment changed beginning balance figure. Page 94 2003 Annual Report, Town of Lexington Revenues /Expenditures /Fund Balance, Special Revenue-June 30,2003 continued on next page 2003 Annual Report, Town of Lexington Page 95 Balance Transfers/ Balance July 1, 2002 Adjustments Revenues Expenditures Encumbrances June 30, 2003 School Lunch $ 31872 $ 0 $1,435,206 $ 11437,176 $ 0 $ 11902 School Lunch Total $ 31872 $ 0 $11435,206 $ 11437,176 $ 0 $ 11902 Highway Art 8G of 01 Street Improv $ 287,126 $ 511048 $ 0 $ 3381174 $ 0 $ 0 Art 1/02 STM Street Improv 0 710001000 0 231822 0 619761178 Exempt Art 8C of 02 Traffic Improv 0 1801000 0 1221231 201216 371553 Art 8D of 02 Street Improv 0 6501000 0 1801246 621523 4071231 MA 36985 989 0 0 0 989 MA 37344 131500 61166 0 181907 759 0 Art 8H of 00 Street Improv 581021 0 0 581021 0 0 MA 37698 201000 0 0 201000 0 0 MA 38053 0 211467 0 141629 0 61838 MA 38454 611107 51515 0 611107 51515 0 MA 235150 2401279 0 0 2371554 21725 0 MA 253C155 0 2391418 0 51726 81759 2241933 Highway Total $ 681,023 $8,153,613 $ 0 $ 11080,418 $ 100,497 $ 71653,722 Other Special Revenue Hanscom /Massport Litigation $ 151216 $ 0 $ 0 $ 0 $ 0 $ 151216 H.A.T.S. 957 0 0 957 0 0 Sale of RE - Receipts Reserved 191200 0 151000 191200 0 151000 Verizon 471290 891182 291644 1581190 0 71926 Lexington Center Benches 291437 0 71000 51821 0 301616 Massport Intern Grant 0 0 31480 31480 0 0 Bikeway 21276 0 51385 51241 21165 254 Arch Comm /MWRA - Water 421294 291036 421801 821739 41260 271132 Tower Gift Nextel Communications 181388 61528 681928 211750 0 721093 Cable TV Account 631895 0 201000 131678 371502 321715 Peg TV Revolving Acct 0 0 1031885 0 0 1031885 Flexible Spending 431712 0 341911 91347 0 691276 Sch Project Earnings 116731978 0 1781236 118521214 0 0 Sprint Communications 1221296 71401 351157 591320 0 1051534 N.O.I. Fees 121486 0 51081 51373 0 121194 Hardy Pond Brook 171740 0 0 0 0 171740 Lexington Center Committee 0 0 71934 61921 0 11013 Gifts Liberty Ride Gifts 0 0 11325 11325 0 0 Off Duty Detail - Police (132,144) 0 9371559 9181538 0 (113,123) Police Dept Gift Fund 21181 850 51283 41456 0 31858 Firearms Record Keeping Fund 320 0 11775 21000 0 95 Cops Sch Bas Partnrshp 99 7/02 0 0 51186 51186 0 0 2001 Violence Against (12,075) 41666 121075 41666 0 0 Women 9/02 Community Policing 03 0 0 321000 281236 0 31764 Click it or Ticket 03 0 0 41324 41324 0 0 Local Law Enforce PS Equip 03 0 0 441500 441500 0 0 2002 Violence Against 0 0 101000 131885 61115 (10,000) Women 9/03 Off Duty Detail - Fire 71756 0 111788 101524 0 91020 Fire PS Equipment FY03 0 0 411000 411000 0 0 continued on next page 2003 Annual Report, Town of Lexington Page 95 Revenues /Expenditures /Fund Balance, Special Revenue June 30, 2003 continued from previous page continued on next page Page 96 2003 Annual Report, Town of Lexington Balance Transfers/ Balance July 1, 2002 Adjustments Revenues Expenditures Encumbrances June 30, 2003 Other Special Revenue (continued S.A.F.E. FY03 $ 0 $ 0 $ 11836 $ 11836 $ 0 $ 0 Fire Dept. Gifts 21337 0 21275 0 0 41612 Firefighter Exam 0 0 21910 21910 0 0 DPW Revolving 581539 0 561909 561603 0 581845 Lexpress Fare/Passes 71750 0 721327 771677 0 21400 MBTA Grant 0 0 801000 801000 0 0 Lexpress - Gift 51085 0 181000 0 0 231085 Lexington Transit Guide 764 0 125 0 0 889 Hartwell Ave. Traffic Mgmt. 101000 0 0 101000 0 0 Assoc. Sale of Cemetery Lots 1431871 0 331863 1001000 0 771733 DPW Recycling/Composting Bins 11241 0 21705 11960 0 11986 Off Duty Custodian 51503 0 0 0 0 51503 Recycling Assistance Grants 561520 0 671908 561500 0 671927 Parking Receipts 1331783 0 3391985 1881218 0 2851550 Minuteman Hazardous Products 411432 21864 801491 941096 0 301691 Off Duty Detail - DPW 131687 0 361605 391502 0 101789 Selectmens Tree Gift Account 31329 0 11500 11710 0 31120 Utility Imp.- Bedford/Harrington St. 1131879 0 0 1131879 0 0 Turn 2002 (75) 0 31750 31122 0 553 Receipt Res - MWPAT Loan 61442 0 11879 21304 0 61017 Repaymts Skin Cancer Gift 0 0 21000 450 11000 550 COA- Social Day Care - 1001093 0 1671346 2581617 0 81822 Revolving COA Transportation Grant 0 0 71000 71000 0 0 C.O.A. Gift Fund 81806 0 0 575 0 81231 DEA Formula Grant 0 0 351732 351732 0 0 Library Development Officer 41039 0 741159 741240 0 31958 State Aid to Libraries 131278 141688 291640 101262 0 471344 Recreation Gift Account 201824 0 161809 101000 0 271633 Insurance Reimbursment < 20K 121812 0 211007 201937 0 121881 Other Special Revenue Total $2,739,140 $ 155,216 $ 2,821,014 $4,5711001 $ 51,042 $ 1,0931327 School Special Revenue Off Duty Custodian $ 51487 $ 0 $ 241587 $ 301074 $ 0 $ 0 Driver Ed - Revolving 311597 0 611850 661291 0 271155 Lost Books - Revolving 31880 11634 61217 101717 11013 1 Drama Foundation - Revolving 221705 0 261000 21210 161950 291545 Athletics - Revolving 31641 0 361199 391840 0 0 Adult Education - Revolving 3311800 161147 3131855 3431258 0 3181544 Early Childhood - Revoloving 0 0 421887 231288 300 191298 Competitve Speech - Revolving 0 0 101700 61069 0 41632 Bowman Library 21301 0 41260 21342 507 31711 Elementary Gift 131556 0 0 111136 0 21421 School Gift 51174 0 301338 51274 0 301238 Harrington School Gift 138 0 0 138 0 0 Bridge School Gift 21105 0 21000 11243 0 21862 Diamond School gift 51000 0 0 51000 0 0 Fiske Sch. Gift Account 61481 0 0 21056 0 41425 C.A.S.IT Italian Lang Gift 0 0 51000 51000 0 0 Athletic Gift Account 11622 0 0 11622 0 0 continued on next page Page 96 2003 Annual Report, Town of Lexington Revenues /Expenditures /Fund Balance, Special Revenue June 30, 2003 continued from previous page 2003 Annual Report, Town of Lexington Page 97 Balance Transfers/ Balance July 1, 2002 Adjustments Revenues Expenditures Encumbrances June 30, 2003 School Special Revenue (continued) Hastings Gift Account $ 21005 $ 0 $ 0 $ (41715) $ 0 $ 61720 Vivian Burns Fiske Memorial Fund 41696 0 0 0 41696 Misc Gifts 0 351500 0 351500 0 0 Hasting Anti -Bias Gift 91345 0 0 91345 0 0 Estabrook Gift 101000 0 11606 51793 925 41888 Kindergarten Trans Plan 6/02 (91 6 8 5) 0 91685 0 0 0 Kindergarten Trans Plan 8/02 0 0 531750 531750 0 0 METCO 8/03 0 0 112671330 112641643 21627 60 Enhanced School Health 6/03 0 0 1191873 1191873 0 0 Summer Success 8/02 0 0 181425 181425 0 0 Summer Academic Support 8/02 0 0 231700 231700 0 0 SPED Corrective Action 8/03 0 0 141000 121873 220 907 Academic Support 6/03 0 0 141500 141500 0 0 Early Childhood Training 8/03 0 0 31000 0 0 31000 Early Childhood Ment Health 8/03 0 0 71000 51913 700 387 SPED: Metco Spec Ed 8/03 0 0 1591632 1591632 0 0 Project Focus 8/03 0 0 31000 0 0 31000 Molecular Markers Integr w/ 61813 0 41000 101813 0 0 Wisconsin SPED: 8/02 391921 11931 0 411852 0 0 SPED: Early Childhood 8/02 221744 11895 950 251589 0 0 SPED Professional Develop 8/02 (20,684) 21737 241189 61242 0 0 Title VI 8/02 71278 631 0 71909 0 0 Eisenhower - Teacher Training 8/02 71911 28 0 71939 0 0 Safe & Drug Free Schools 8/02 895 0 0 895 0 0 Title 18/02 731160 250 0 731411 0 0 After School Drug Prevent 9/02 71606 151211 151315 381131 0 0 Title IV 8/03 0 0 201838 201425 0 413 Title V 8/03 0 0 161961 71931 573 81457 Title 111 8/03 0 0 231145 231145 0 0 Title IID 8/03 0 0 71761 51457 0 21305 Title II Educator Quality 8/03 0 0 1041501 1001084 0 41417 SPED: Early Childhood 8/03 0 0 421326 411649 463 214 SPED: SPED Prof Develop 8/03 0 0 641156 261976 21934 341246 SPED 8/03 0 0 9451039 9061030 151862 231147 Title 18/03 0 0 2481571 2371069 0 111502 Drug Free Communities 9/03 0 0 1001000 771005 61865 161129 Model Tech Integration 8/03 0 0 301000 221440 0 71560 State Lang Assess Prog 8/03 0 0 11148 11076 0 72 50150 Resi Sch Tuit Prog 8/03 0 0 921113 911367 0 747 SPED Early Childhood 8/03 0 0 21880 0 0 21880 School Special Revenue Total $ 597,492 $ 75,964 $ 4,003,287 $ 4,048,223 $ 49,940 $ 578,580 Lexington Education Foundation $ 0 $ 0 $ 218,235 $ 218,235 $ 0 $ 0 L.E.F. Total $ 0 $ 0 $ 218,235 $ 218,235 $ 0 $ 0 Special Revenue Fund Total $41021,527 $ 81384,793 $ 8,477,742 $11,355,053 $ 201,479 $ 91327,531 2003 Annual Report, Town of Lexington Page 97 Retirement Board ROLE: To oversee, guide, monitor, and enforce the Massachusetts Pension Laws governing the Town's retire- ment system; to invest the system's assets prudently for the purpose of providing the benefits guaranteed to the public employees qualifying under the plan. MEMBERSHIP: Chair Robert W. Cunha and Arthur Washburn, both elected by the members of the Retirement System; Michael McNabb appointed by the Selectmen, all serve a 3 -year term ending 2005. Alan Fields was reappoint- ed by the Retirement Board for a 3 -year term ending 2006. Chief Financial Officer John Ryan is the ex- officio member who has retired after more than 17 years on the Board; a replacement has not been named. HIGHLIGHTS: • Under Chapter 17, the Retirement Board can grant a cost of living adjustment (COLA) up to 3% on the first $12,000 in a year when the Consumer Price Index is less than 3%. Granted a 3% cost of living increase this year. • Saw the retirement of 40 town employees; the withdrawal of 18 members from the system; the transfer of 33 mem- bers to another system; 57 new members and 1 disability retirement. • Began the process of broadening the system's asset alloca- tion to include several new asset classes. Interviewed can- didates to manage a high -yield bond portfolio, a TIPS portfolio, and a small- market capitalization fund. Selected Wellington Trust Company to manage the TIPS portfolio, and selected Golden Tree Asset Management and M.W. Post to manage the complementary high -yield bond port- folios; David L. Babson was selected to manage the small - market capitalization fund. These new managers were selected to work with Wellington Trust Company who manages the Intermediate Bond Portfolio, and the International Equity Portfolio. Fidelity Institutional Retirement Services Company manages five of our equity funds. State Street Bank and Trust Company handles the Institutional Custodian Banking. • As fiduciaries, carefully established an asset - allocation policy using a mixture of stocks, bonds, international funds and cash equivalents. With the assistance of the Board's investment consultant, Meketa Investment Group, the asset - allocation policy is reviewed annually and adjust- ments made as necessary. The pension funds have felt the effects of the 3 -year bear market and the portfolio is once again enjoying positive returns. The Board is committed to long -term investment strategies, asset allocations, and diversification of investments In the Fall, the Board of Selectman adopted Chapter 116 of the Acts of 2002 allowing the Town to offer an early retirement incentive to their employees. A total of 35 town employees from all town departments could participate. The Board had the mandate to notify, educate, and process all these applications. A Special Town Meeting approved the passage of Chapter 46, Section 128 of the Acts of 2003 providing the Town with a Pension Holiday. This enabled the Town to defer $1,410,000 of the fiscal 2004 appropriation for the Retirement Board. The pension deferral must be amor- tized over a period not to exceed 15 years commencing in Fiscal 2006. An actuarial valuation is being prepared so that the Board may implement a new funding schedule due to this deferral. Contributory Retirement System 12/31/03 Cash & Equivalents Fixed Income Securities Intermediate Bonds MW Post High Yield GoldenTree Asset High Yield Wellington TIPS Total Fixed Income Equities Contrafund Equity Income Fund Growth & Income Fund Mid -Cap Stock Wellington International Value Fund David L. Babson & Co. Total Equities Total Assets 12/31/03 12/31/02 $ 191939035 $ 691629219 $1415171286 $3110231180 511481761 0 215921429 0 318881758 0 $2691479234 $31,023,180 $1619211653 $1212541601 1213261681 717871627 131464 619181863 413671875 115331813 1312431954 315671200 416921336 210681391 410871005 0 $5596529968 $3491309495 $8299939237 $7193159894 Page 98 2003 Annual Report, Town of Lexington Trustees of Public Trusts ROLE: To administer, invest, and disburse funds of 94 trusts, 2 cemetery funds, and moneys bequeathed or donat- ed to the Town for specific public purposes. The Trustees' purpose is to encourage and facilitate giving locally by Lexington citizens. APPOINTED by the Selectmen: Chair Alan Fields, Thomas Taylor, and David Williams. HIGHLIGHTS: The total market value of the 94 trusts and 2 cemetery funds as of 6/30/03 was $6,882,556.20 • Trustees distributed a total of $163,897 to the following i i specific areas of need: All Purpose ........................... $ 29,545 Beautification ......................... $ 36,969 Human Services ........................ $ 21000 Recognition ........................... $ 11035 Scholarship ........................... $ 59,771 Perpetual Care ......................... $ 34,577 Established two additional trusts in 2003: — George O. Smith Scholarship Fund — Edward & Virginia Williams Scholarship Trust These trusts represent the love the donors and individuals being honored have for Lexington and its citizens and their wish to contribute to the Town's betterment. Knowing that a trust is in perpetuity, will be managed by the Town at no cost to the trust, that gifts will be used locally, and are tax - deductible, is most satisfying to donors. Community foundations make giving very attractive. Any person or organization may create a named trust with a min- imum gift of $5000. Additions may also be made to any existing trust at any time. The Trustees can accept a wide variety of assets and can accommodate a donor's financial and estate planning objectives. Establishing a fund in the Trust is a simple, quick, and economical procedure. The Trustees take care of all the necessary paperwork at no cost. A brief description of each trust and a financial statement follow. "Principal Balance" refers to the original gift and additions plus realized capital gains. "Income Balance" refers to unspent interest and dividends. Disbursements are the money disbursed in fiscal 2003. ALL - PURPOSE FUNDS Fund for Lexington Established 1995, the income to be used in three areas: assisting those in need, beautification, and providing seed money for innovative ideas and projects. Donations can be earmarked for any of the three areas. Disbursements ......................... $ 261180 Principal balance ....................... $ 13,548 Income balance ........................ $ 121681 Fund for Lexington ROLE: To distribute funds to assist Lexington residents in need, support beautification projects, and seed innov- ative programs. APPOINTED by the Selectmen: Chair Jeanne Krieger, Rev. Arnold Colletti, Dawn McKenna, Daniel Lucas, David Walsh, Alan Fields and Human Services Coordinator Michael Novack. HIGHLIGHTS: • Received general support from 262 residents to the FY2003 campaign resulting in the receipt of more than $18,500 to be distributed back to the community. • Distributed funds to assist neighbors in need by provid- ing support for CMARC so that Lexington residents with disabilities can manage their own lives and paid for burial of a loved one. Also contributed funds to the Lexington Food Pantry and continued beautification support to Lexington Center and East Lexington for flowering barrels and holiday decorations. Genesis Community Fund Established 1998, three -quar- ters of the income will be used for scholarships and human services Disbursements ......................... $ 11650 Principal balance ....................... $ 35,089 Income balance ........................ $ 275 George L. Gilmore Fund Established 1950, the income to be used as the Town may from time to time vote; and if at any time special use arises to which in the opinion of the Selectmen the principal of said fund may be applied, then it may be applied upon the vote of the Town Meeting. Disbursements ......................... $ 11715 Principal balance ....................... $ 76,554 Income balance ........................ $ 61096 continued on next page 2003 Annual Report, Town of Lexington Page 99 Trustees of Public Trusts continued from previous page BEAUTIFICATION FUNDS BOLT (Backers of Lexington Track) Established 2000, the principal is to be expended to resurface, reconstruct, repair and maintain the indoor track and related projects at the Lexington High School field house. Principal balance ....................... $ 46,418 Income balance ........................ $ 602 Geneva M. Brown Fund Established 1947, the income is to be used for improving and beautifying the common and triangular parcel of land in front of the Masonic Temple. Principal balance ....................... $ 12,185 Income balance ........................ $ 31225 Chiesa Farm Conservation Land Trust Fund Established 2000, after notification three - quarters of the net annual income may be spent for plantings, signage, maintenance projects, and land acquisition of abutting land, to help pre- serve the character of the Chiesa farm conservation area. Principal balance ....................... $ 23,049 Income balance ........................ $ 835 Dunback Meadow Conservation Fund Established 2000, three - quarters of the net income may be used to help pre- serve the character of the Dunback Meadow conservation area. Principal balance ....................... $ 5,845 Income balance ........................ $ 550 Jack Eddison Blossom Fund Established 1993, three - quarters of the annual net income to be used to help pre- serve the character and green spaces of Lexington and its Bikeway, through maintenance, new projects, and the plant- ing of flowers and trees. Disbursements ......................... $ 31750 Principal balance ....................... $ 54,305 Income balance ........................ $ 41926 Frederick L. Emery Fund Established 1936, the income is to be used by the Lexington Field and Garden Club for the work of grading, grassing, and keeping in order grass bor- ders lying between sidewalks or footpaths and the drive- ways on public streets; and in otherwise beautifying the public streets, ways, and places in said Town, preference be given to said objects in order stated. Disbursemen .......................... $ 343 Principal balance ....................... $ 7,693 Income balance ........................ $ 182 Orin W. Fiske- Battle Green Fund Established 1899, the income is to be used for the maintenance of the Lexington Battle Green or the monuments erected thereon. Principal balance ....................... $ 1,231 Income balance ........................ $ 38 Charles E. French Colonial Cemetery Fund Established 1905, the annual income to be devoted to the care of the older part of the cemetery in which repose the remains of Rev. John Hancock and wife. Principal balance ....................... $ 12,938 Income balance ........................ $ 31322 Gordon /Souza Juniper Hill Fund Established 1993, three - quarters of the annual net income shall be used to help pre- serve the character of Juniper Hill Conservation Land; such income may be spent for plantings, signs, maintenance pro- jects, and land acquisition. Disbursement ......................... $ 244 Principal balance ....................... $ 26,648 Income balance ........................ $ 11860 Hayden Woods Conservation Fund Established 1998, three - quarters of the annual net income shall be used to help preserve the character of the Hayden Woods conserva- tion land; such income may be used for plantings, signs, maintenance projects and land acquisitions. Principal balance ....................... $ 26,170 Income balance ........................ $ 11281 Hayes Fountain Fund Established 1895, the income is to be used for the perpetual care of the fountain and grounds immediately around it. Principal balance ....................... $ 3,728 Income balance ........................ $ 50 Richard and Jeanne Kirk Fund Established 2000, up to three - quarters of the net income earned each year may be used for the maintenance, support and improvement of the Theresa and Roberta Lee Fitness /Nature Path. Disbursements ......................... $ 311124 Principal balance ...................... $113711043 Income balance ........................ $ 181560 Tereasa and Roberta Lee Fitness Nature Path Established 1990, the income, and if necessary, the principal, are to be used by the Town of Lexington Recreation Committee through the Lincoln Park Committee for the work of grad- ing, planting, beautifying, and maintaining the Teresa and Roberta Lee Fitness Nature Path. Principal balance ....................... $ 66,806 Income balance ........................ $ 21543 Lexington Community Playground Fund Established 1991, the income and if necessary, the principal are to be used by the Lexington Recreation Committee for the work of repairing and maintaining the Lexington Community Playground Principal balance ....................... $ 8,784 Income balance ........................ $ 740 Page 100 2003 Annual Report, Town of Lexington Trustees of Public Trusts continued from previous page Lexington Nature Trust Fund Established 1992, the income and if necessary, the principal, are to be used by the Town of Lexington Conservation Commission for the acquisition, promotion, and management of its properties. Disbursements ......................... $ 768 Principal balance ....................... $ 27,462 Income balance ........................ $ 11739 Everet M. Mulliken Fund Established 1948, the income is to be used under the supervision of the proper Town authorities, for the care of Hastings Park. Principal balance ....................... $ 301202 Income balance ........................ $ 21378 Edith C. Redman Trust Established 1928, the income only is to be used and applied for the care and maintenance of the Lexington Common; known as the "Battle Green." Principal balance ....................... $ 2,222 Income balance ........................ $ 29 George O. Smith Fund Established 1903, the income is to be expended by the Field and Garden Club in setting out and keeping in order shade and ornamental trees and shrubs on the streets and highways in Lexington, or the beautifying of unsightly places in the highways. Disbursement ......................... $ 140 Principal balance ....................... $ 3,171 Income balance ........................ $ 97 George W. Taylor Flag Fund Established 1931, the income is to be used for the care, preservation, and replace- ment of the flagpole on the Battle Green, or for the purchase of new flags; any balance of income is to be used for the care of Lexington Common. Principal balance ....................... $ 5,962 Income balance ........................ $ 75 George W. Taylor Tree Fund Established 1931, the income is to be used for the care, purchase and preservation of trees for the adornment of the Town. Principal balance ....................... $ 11,988 Income balance ........................ $ 21366 Albert Ball Tenney Memorial Fund Established 1950, the income is to be used to provide nightly illumination of the Lexington Minute Man statue. Principal balance ....................... $ 14,667 Income balance ........................ $ 41239 William Tower Memorial Park Fund Established 1913, the income is to be applied by the Town, in each and every year for the care, maintenance, and improvements of Tower Park Disbursement ......................... $ 600 Principal balance ....................... $ 89,443 Income balance ........................ $ 41847 Willards Woods Conservation Fund Established 2000, three - quarters of the income may be used for plantings, sig- nage, maintenance projects and land acquisition costs for the Willards Woods conservation area. Principal balance ....................... $ 5,547 Income balance ........................ $ 433 CELEBRATION FUNDS American Legion Celebrations Fund Established 1982, three - quarters of the annual net income is to be used towards defraying the Town's cost for the Patriots' Day, Memorial Day, and Veterans Day celebrations. Principal balance ....................... $ 10,685 Income balance ........................ $ 585 Leroy S. Brown Fund Established 1940, the income is to be used towards defraying the expense of an appropriate and dignified celebration of the anniversary of the Battle of Lexington. Principal balance ....................... $ 12,094 Income balance ........................ $ 811 HUMAN SERVICES FUNDS Beals Fund Established 1891, the income is to be expend- ed for the benefit of worthy, indigent, American -born men and women over 60 years of age. Principal balance ....................... $ 6,486 Income balance ........................ $ 11077 Bridge Charitable Fund Established 1880, the income is to be annually distributed among the deserving poor of Lexington without distinction of sex or religion. Disbursements ......................... $ 21000 Principal balance ....................... $ 42,284 Income balance ........................ $ 41366 Friends of the Lexington Council on Aging, Inc. Established 1992, the income when requested, shall be used to provide programs and services to benefit older adults in Lexington. Principal may also be used for programs and services as well as for capital improvements to the Senior Center. Principal balance ....................... $ 272,962 Income balance ........................ $ 71478 Jonas Gammell Trust Established 1873, the income is to be used by the Board of Public Welfare and by two women appointed annually for the purpose by the Selectmen in pur- chasing such luxuries or delicacies for the Town poor, wher- ever located, as are not usually furnished them, and shall tend to promote their health and comfort. Principal balance ....................... $ 1,232 Income balance ........................ $ 52 continued on next page 2003 Annual Report, Town of Lexington Page 101 Trustees Of Public Trusts continued from previous page Jack and Sally Gardner Fund Established 2000, up to three - quarters of the annual income may be used to support activities endorsed by the Friends of the Council on Aging. Principal balance ....................... $ 29,122 Income balance ........................ $ 716 Elizabeth Bridge Gerry Fund Established 1885, the income is to be distributed to the deserving poor of Lexington without distinction of sex or religion. Principal balance ....................... $ 5,083 Income balance ........................ $ 11011 Harriet R. Gilmore Fund Established 1892, the income is to be used for the benefit of poor people in Lexington. Principal balance ....................... $ 1,143 Income balance ........................ $ 11911 Lexington Human Services Fund Established 1990, to be funded by transfers from other funds administered by the Trustees as well as private contributions, to provide funds for the Lexington Human Services Committee in its mission to help individuals in need. Principal balance ....................... $ 11,132 Income balance ........................ $ 946 RECOGNITION FUNDS EllaLou Dimmock Prize for Vocal Excellence Fund Established 1997 by The Lexington Council for the Arts. The award recognizes a LHS student, selected by the LHS music faculty, who demonstrates promising vocal ability and /or promotes vocal musical performance in the community. Disbursements ......................... $ 120 Principal balance ....................... $ 6,499 Income balance ........................ $ 42 Dan H. Fenn, Jr. Minuteman Fund Established 1998, three - quarters of the annual net income is to be used to fund a grant or award to an individual or group pursuing the study of colonial history, primarily Lexington. Disbursements ......................... $ 500 Principal balance ....................... $ 14,322 Income balance ........................ $ 50 Charles E. Ferguson Youth Recognition Award Fund Established 1997, to fund monetary awards to the LHS stu- dents receiving the Lexington Youth Award at each Patriot's Day celebration. The recipients are selected by the Youth Commission. The fund was established with moneys left to the Town by Charles E. Ferguson, Town Moderator from 1949 -1969. Principal balance ....................... $ 14,229 Income balance ........................ $ 438 Paul Foley Leadership Fund Established 1990, this award is made periodically to a member of the administration, fac- ulty, staff, or a volunteer in the Lexington Public School System to recognize and reward his /her outstanding leader- ship in facilitating a team approach to meeting the educa- tional needs of students, individually or as a group. Principal balance ....................... $ 4,233 Income balance ........................ $ 256 Lexington Education Foundation Established 1989, to promote sound, innovative approaches to enhance excel- lence in education by funding projects in areas of creative program development, innovative materials, and instruc- tional resources. Principal balance ....................... $ 25,381 Income balance ........................ $ 51973 Lexington Scholarship and Education Fund Committee ROLE: To oversee the distribution of funds collected biannually through the tax -bill solicitation, to the Lexington PTA Council Scholarship Fund and the Lexington Education Foundation, per donor request. APPOINTED by the Selectmen: Chair David Williams with Thomas Fenn from the Lexington PTA Council Scholarship Committee, Stana Gnatovich and Nancy Rogier from the Lexington Education Foundation, and Joanne Benton from the Lexington School Department. HIGHLIGHTS: • $7443 in donations was designated and distributed to the Lexington PTA Council Scholarship Fund. • $8914 in donations was designated and distributed to the Lexington Education Foundation. Millennium Arts Fund Established 2000, three - quarters of the net income shall be paid from time to time to the LEF to fund a grant as appropriate. Principal balance ....................... $ 7,130 Income balance ........................ $ 95 Jacquelyn R. Smith Memorial Internship Fund — Established 1993, three - quarters of the annual net income is to be used to help professionals gain valuable work experi- ence and explore career options within local government. Principal balance ....................... $ 105,092 Income balance ........................ $ 51228 Page 102 2003 Annual Report, Town of Lexington Trustees of Public Trusts continued from previous page Michael Wagner Technology Education Fund Established 1999, three - quarters of the annual net income shall be awarded to a teacher at Lexington High School who has done much to promote the art of technology by students and /or in the classroom, or has aided others in the system to effectively utilize computer technology. Disbursements ......................... $ 415 Principal balance ....................... $ 8,461 Income balance ........................ $ 15 SCHOLARSHIP FUNDS Sangwook Ahn Memorial Scholarship Fund Established 1998, three - quarters of the annual net income is to be awarded to a Lexington High School senior whose life encompasses a joyful display of zest, a respect for all, a striving for excellence, and service towards others. Disbursements ......................... $ 500 Principal balance ....................... $ 20,404 Income balance ........................ $ 92 Charles D. Aker Family Memorial Scholarship Fund Established 1998, three - quarters of the annual net income to be awarded to a Lexington High School senior who must have held a responsible position on a sports team (other than a player) for at least two years. Disbursements ......................... $ 115 Principal balance ....................... $ 6,000 Income balance ........................ $ 45 Bass DiDomenico Scholarship Fund Established 2002, an award is to be made each year to a graduate of LHS who plans to major in music or music education. Disbursements ......................... $ 11500 Principal balance ....................... $ 12,363 Income balance ........................ $ 11767 Hallie C. Blake Fund Established 1920, the income is to be used annually in cash prizes to two seniors (a boy and a girl) of Lexington High School, who by example and influ- ence have shown the highest qualities of leadership, con- duct, and character and who possess, in the largest measure, the good will of the student body. Disbursements ......................... $ 150 Principal balance ....................... $ 7,101 Income balance ........................ $ 67 Anne E. Borghesani Memorial Prize Established 1990, three - quarters of the annual net income is to be awarded to a woman in the senior class of Lexington High School who has demonstrated a commitment to the community. Disbursements ......................... $ 21000 Principal balance ....................... $ 65,260 Income balance ........................ $ 156 Robert P. Clapp Fund Income is to provide two prizes for pupils of Lexington High School, one for excellence in speaking and the other for excellence in composition. Principal balance ....................... $ 1,684 Income balance ........................ $ 21 Bette Clarke Scholarship Fund Established 1993, three - quarters of the annual net income to be awarded to a Lexington senior at Lexington High School or Minuteman Regional High School, who joyously, intelligently and cre- atively participates in community public service, and has demonstrated a respect for all points of view. Disbursements ......................... $ 800 Principal balance ....................... $ 18,674 Income balance ........................ $ 203 Norman P. Cohen Scholarship Fund Established 2002, three - quarters of the annual net income is to be awarded to a Lexington resident who is a graduate of either Lexington High School or Minuteman Regional High School and shows evidence of financial need. Disbursements ......................... $ 92 Principal balance ....................... $ 7,353 Income balance ........................ $ 55 Millerd Chandler Crocker Family Scholarship Established 1973, three - quarters of the annual net income is to be award- ed to a Lexington High School senior, preferably one who graduated from Bridge School, has financial need, loves fam- ily, and is involved in community and school activities. Disbursements ......................... $ 110 Principal balance ....................... $ 6,078 Income balance ........................ $ 47 Nan and Ray Culler Scholarship Fund Established 1998, three - quarters of the annual net income is to be awarded to graduating semor(s) who are residents of Lexington, and who have participated in community public service, includ- ing volunteer activities in Town. Disbursements ......................... $ 430 Principal balance ....................... $ 23,962 Income balance ........................ $ 686 June Denk Fund Established 1994, three - quarters of the annual net income is to be used to award a scholarship and book selected by the Principal of Lexington High School to a graduating senior who either volunteered in the Student Library or made extensive use of the Student Library. Disbursements ......................... $ 500 Principal balance ....................... $ 25,101 Income balance ........................ $ 113 continued on next page 2003 Annual Report, Town of Lexington Page 103 Trustees of Public Trusts continued from previous page Earl and Elsie Dooks Scholarship Fund Established 2000, three - quarters of the income shall fund a scholarship (s) to a Lexington High School graduate who is planning to study and enter the field of teaching. Disbursements ......................... $ 120 Principal balance ....................... $ 7,112 Income balance ........................ $ 95 Mickey Finn Scholarship Fund Established 1996 by the family and friends of Mickey Finn who was a President of the Lexington Little League, a coach, and mentor of many Lexington youth. The scholarship is to be awarded to a graduating senior who participated in Lexington Little League or Girls' Softball. Disbursements ......................... $ 300 Principal balance ....................... $ 10,597 Income balance ........................ $ 49 William P. Fitzgerald Memorial Athletic Scholarship Fund Established 1998, to be awarded to a Lexington High School senior who has shown positive growth in his or her athletic abilities and is recognized as a good person. Disbursement ......................... $ 200 Principal balance ....................... $ 14,301 Income balance ........................ $ 136 Charles E French Medal Fund Established 1905, the income is to be used annually to purchase silver medals (or scholarship) to be distributed to pupils in the senior high school for the best scholarship. Disbursements ......................... $ 130 Principal balance ....................... $ 5,370 Income balance ........................ $ 43 Nancy Gordon Memorial Scholarship Fund Established 2002, three - quarters of the annual net income shall be awarded to a graduate of either Lexington High School or Minuteman Regional High School who demonstrates finan- cial need and is going to pursue a degree in education. Principal balance ....................... $ 5,075 Income balance ........................ $ 101 Mary P. Grace Scholarship Fund Established 1998, three - quarters of the annual net income is to fund scholarships. Disbursements ......................... $ 245 Principal balance ....................... $ 12,885 Income balance ........................ $ 97 Harrington Memorial Fund To be used by the School Committee of Lexington for scholarships for needy children. Disbursements ......................... $ 11465 Principal balance ....................... $ 63,364 Income balance ........................ $ 491 Heritage Scholarship Fund Established 1999, three -quar- ters of the annual net income is to be awarded to a Lexington High School graduate(s) who is a resident of Lexington, has demonstrated financial need, has done his or her work conscientiously while not necessarily being in the top ten percent of the class Disbursements ......................... $ 785 Principal balance ....................... $ 48,517 Income balance ........................ $ 376 Jacqueline Toye Hoiriis Scholarship Fund Established 2001, three - quarters of the annual net income is to be awarded annually to a Lexington High School or Minuteman Regional High School graduate, who is a resi- dent of Lexington, has been a member of the Haydenette Precision Skating Team, and has been accepted at a college or university. Disbursements ......................... $ 130 Principal balance ....................... $ 10,287 Income balance ........................ $ 79 Richard Isenberg Scholarship Fund Established 1986, three - quarters of the annual net income is to be awarded annually to a member of the junior or senior class of Lexington High School who has demonstrated excellence in sports writing. Disbursements ......................... $ 400 Principal balance ....................... $ 22,849 Income balance ........................ $ 152 LHS Class of 1938 Established 1998, three - quarters of the annual net income is to be awarded annually to two seniors of LHS (a boy and a girl) with financial need who have shown high quality of leadership and character. Disbursements ......................... $ 125 Principal balance ....................... $ 6,776 Income balance ........................ $ 54 LHS Class of 1953 Established 2000, and beginning in 2003, three - quarters of the annual net income shall be awarded to a student who has demonstrated financial need and worked conscientiously and to the best of his or her ability without necessarily achieving a high level of acade- mic standing. Principal balance ....................... $ 32,381 Income balance ........................ $ 322 Lexington High School Class of 1954 /Lawrence G. Movsessian Memorial Scholarship Fund Established 2000, up to three - quarters of the income shall fund need - based scholarships to graduates of Lexington High School. Disbursements ......................... $ 140 Principal balance ....................... $ 7,816 Income balance ........................ $ 63 Page 104 2003 Annual Report, Town of Lexington Trustees of Public Trusts continued from previous page Lexington Outlook Club /Bessie and Gabriel Baker Scholarship Fund Established 1989, three - quarters of the annual net income is to be awarded to women in the senior class of Lexington High School who are going to college Disbursements ......................... $ 185 Principal balance ....................... $ 14,665 Income balance ........................ $ 113 Lexington Outlook Club Scholarship Fund Established 1902, three - quarters of the annual net income is to be awarded to women in the senior class of Lexington High School who are going to college Disbursements ......................... $ 240 Principal balance ....................... $ 19,219 Income balance ........................ $ 150 Lexington Outlook Club /Maxine Francis Warnecke Scholarship Fund Established 1986, three - quarters of the annual net income is to be awarded to women in the senior class of Lexington High School who are going to junior col- lege or college, who need financial assistance, and who have made a commitment to pursue a career in medicine or science. Disbursements ......................... $ 51435 Principal balance ....................... $ 231,269 Income balance ........................ $ 11796 Lexington PTA Council Scholarship Fund Established 2000, to give financial awards to deserving Lexington stu- dents to be applied to the cost of their post- secondary undergraduate education Disbursements ......................... $ 181352 Principal balance ....................... $ 118,490 Income balance ........................ $ 341544 Lexington Police Children's Scholarship Fund Established 2000, three - quarters of the income is to fund scholarship(s) for children of currently active Lexington Police officers. Principal balance ....................... $ 5,196 Income balance ........................ $ 270 Lexington Police Scholarship Fund Established 2000, three - quarters of the income may be used to fund need - based scholarship(s) to a graduate(s) of Lexington High School, preferably those planning to enter the field of law enforcement. Disbursements ......................... $ 97 Principal balance ....................... $ 5,152 Income balance ........................ $ 39 Christine Martin Scholarship Fund Established 1999, three - quarters of the annual net income is to be awarded to a senior at Lexington High School who plans to pursue a career working with children and has a history of volunteer work and /or has been active in the fight to prevent drinking and driving. Disbursements ......................... $ 500 Principal balance ....................... $ 18,922 Income balance ........................ $ 163 Carolyn M. McCabe Memorial Scholarship Fund Established 1986, three - quarters of the annual net income is to be awarded to a woman in the senior class of Lexington High School who was a varsity athlete and who demon- strated aspects of Carolyn's character, i.e. good sportsman- ship, inspired competition, spirit and fun. Nominations must be made by a teammate or coach. Disbursements ......................... $ 800 Principal balance ....................... $ 37,765 Income balance ........................ $ 378 Srinivasu Meka Scholarship Fund Established 1996 by the family and friends of Srinivasu Meka, a member of the LHS Class of 1991 who died in 1994. The recipient must have at least a 3.0 average, have been involved in student council or sports, and plan to attend a 4 -year college or university. Disbursements ......................... $ 500 Principal balance ....................... $ 25,731 Income balance ........................ $ 274 Dominic and Assunta Modoono Family Scholarship Fund Established 2000, up to three - quarters of the income earned shall fund scholarship(s) on a needs basis to graduate(s) of Lexington High School or Minuteman Regional High School. Recipients should have selflessly, enthusiastically, and creatively served their school and com- munity. Disbursements ......................... $ 11000 Principal balance ....................... $ 53,128 Income balance ........................ $ 414 Amanda Payson Scholarship Fund Established 2002, three - quarters of the annual net income shall be awarded to female graduates of LHS who demonstrate financial need. Disbursements ......................... $ 51900 Principal balance ....................... $ 3 04, 812 Income balance ........................ $ 21340 continued on next page 2003 Annual Report, Town of Lexington Page 105 Trustees of Public Trusts continued from previous page Virginia M. Powers Scholarship Fund Established 1995, three - quarters of the annual net income is to be awarded to a woman student with financial need who evidences a seri- ousness of purpose, a clear sense on responsibility, coupled with humility and respect for others. Disbursements ......................... $ 315 Principal balance ....................... $ 15,250 Income balance ........................ $ 119 Elsa W. Regestein Award Fund Established 1933 by Marcia Dane, the income to be used for awards to a mem- ber of the senior class of the Lexington High School who has done school work conscientiously and creditably and who in the judgment of the faculty, deserves public com- mendation for carrying on at the same time, either in or out of school, a worthwhile activity or employment which has not been given other recognition. No scholarship will be awarded until the principal balance reaches $5,000. Principal balance ....................... $ 2,949 Income balance ........................ $ 40 Morton L. Salter Scholarship Fund Established 2000, three - quarters of the income shall fund need -based scholar- ships. Disbursements ......................... $ 31170 Principal balance ....................... $ 28,465 Income balance ........................ $ 222 Dorothea Schmidt -Penta Memorial Scholarship Fund Established 1980, three - quarters of the income to be award- ed to a Lexington High School senior planning to enter the field of health service. Disbursements ......................... $ 120 Principal balance ....................... $ 6,244 Income balance ........................ $ 48 Mary and August Schumacher Trust Fund Established 1988, three - quarters of the income is to be used annually to fund two scholarships, of equal value, to seniors at Lexington High School who have been accepted to an accredited college, have worked diligently on academic studies while perhaps not being in the top ten percent of the class, and who have a need for funds to obtain a college education. Disbursements ......................... $ 11845 Principal balance ....................... $ 79,848 Income balance ........................ $ 21118 Foster Sherburne and Tenney Sherburne Fund Established 1956, the net income from said fund is to be awarded annu- ally to assist in the education of deserving young men or women living in Lexington. Disbursements ......................... $ 795 Principal balance ....................... $ 34,331 Income balance ........................ $ 266 George O. Smith Scholarship Fund Established 1905, to be used for "furnishing of a technical education to gradu- ates of the high school in Lexington, who were born in that town." The scholarship has been modified to those whose parents were living in Lexington at time of birth and fields of study broadened to engineering, physical science or relat- ed fields. Disbursements ......................... $ 91000 Principal balance ....................... $ 246,190 Income balance ........................ $ 21898 Mary Sorenson Memorial Fund Established 1969, three - quarters of the annual net income to be awarded to gradu- ating seniors in need of financial assistance. Disbursements ......................... $ 135 Principal balance ....................... $ 6,577 Income balance ........................ $ 53 J. Stavenhagen Family Scholarship Fund Established 2000, up to three - quarters of the income earned shall fund need -based scholarship(s) to student(s) who have worked conscientiously to the best of their ability without necessar- ily achieving high academic standing. Principal balance ....................... $ 5,154 Income balance ........................ $ 134 Ellen A. Stone Fund Established 1890, the accrued inter- est to be paid to the School Committee who are to employ it in aiding needy and deserving young women of Lexington in obtaining a higher education. Disbursements .......................... $ 160 Principal balance ........................ $ 6,954 Income balance ......................... $ 55 Steven Teitelbaum Memorial Scholarship Fund Established 2000, three - quarters of the annual net income to be awarded to a male senior, graduating from LHS, plan- ning to attend a 2 -or 4 -year college or university, and plan- ning to participate in post -high school athletics. Recipient must have been a member of varsity athletic teams in at least two sports, one of which must have been football or hockey. Disbursement ......................... $ 11015 Principal balance ....................... $ 11,588 Income balance ........................ $ 11142 Charles Lyman Weld Fund Established 1946, the entire fund, both principal and income, are available upon a vote of the Town for educational purposes, a chapel at Westview Cemetery, or scholarships. Disbursements ......................... $ 235 Principal balance ....................... $ 13,787 Income balance ........................ $ 107 Page 106 2003 Annual Report, Town of Lexington Trustees of Public Trusts continued from previous page S. Lawrence Whipple History Established 1996 by his many friends in honor of "Larry" Whipple, the scholarship will be awarded to a Lexington resident currently attending a public or private secondary school or college, who has demonstrated a genuine affinity for this community and has made a significant contribution to a better understanding of Lexington's past. Principal balance ....................... $ 10,809 Income balance ........................ $ 490 Edward & Virginia Williams Scholarship Fund Established 2002, up to three - quarters of the income earned shall fund need -based scholarships to students who have worked diligently and have demonstrated excellent commu- nity involvement and /or community service. Disbursements ......................... $ 35 Principal balance ....................... $ 10,415 Income balance ........................ $ 86 Sevag Yazijian Memorial Scholarship Fund Established 1995, three - quarters of the annual net income is to be awarded to a Lexington High School senior planning to become a physician, who has demonstrated consistent aca- Town Counsel APPOINTED by the Selectmen: William L. Lahey of Palmer & Dodge since December 2001. Pursuant to Sec- Expenditures FY03 FY02 tion 5 of Article XXI of the Gen- Legal Fees $3221785 $3251000 eral By -Laws of the Town of Lexington, this report was submitted in writing by Town Counsel for the period from January 1, 2003 to December 31, 2003. The report is divided into the several sections required by the By -Laws. All actions by or against the Town which were pending January 1, 2003. 1. The Sheldon Corp. v. The Lexington Conservation Commission et al, Middlesex Superior Court No. 98- 04836. Appeal from a denial by the Conservation Commission of an order of conditions to permit the development of a parcel of land. 2. Town of Lexington v. Sheldon Corporation, Land Court No. 121918. Petition to foreclose tax lien. 3. Lexington Conservation Commission v. Kavlakian Family Trust et al, Middlesex Superior Court No. 99- 862. Suit to enforce the Wetland Protection Act and By- Law. 4. Jerome & Ruth Berg, et al v. Town of Lexington et al, Land Court No. 264514. Appeal from a decision of the Planning Board approving a subdivision. demic improvement, possessed aspects of Sevag's easy -going personality, is dedicated to family, friends and community, evidences a desire to see others happy, and shows pride in an ethnic heritage. Disbursements ......................... $ 200 Principal balance ....................... $ 6,703 Income balance ........................ $ 10 CEMETERY FUNDS Monroe Cemetery Fund Income is to be used in the maintenance of Monroe Cemetery. Disbursement ......................... $ 61204 Principal balance ....................... $ 4151068 Income balance ........................ $ 91789 Westview Cemetery Perpetual Care Fund Income is to be used in the maintenance of Westview Cemetery. Disbursements ......................... $ 381671 Principal balance ...................... $ 2,196,679 Income balance ........................ $ 411123 5. Charles E. Shannon v. Richard J. White, Town Manager, Middlesex Superior Court No. 00 -3484. Complaint for injunctive and declaratory relief arising out of the denial of Plaintiff's request for reinstatement to the position of patrolman in the police department. 6. Lawrence G. Trebino, Trustee v. Planning Board, et al, Land Court No. 266945. Appeal from a decision of the Planning Board disapproving a subdivision. 7. Lawrence G. Trebino, Trustee Trinda Realty Trust v. the Zoning Board of Appeals of the Town of Lexington, et A Land Court No. 274540. Appeal from a decision of the Board of Appeals denying the plaintiff's appeal of the Building Commissioner's failure to issue a building permit. 8. Site, Inc. v. Town of Lexington, et al, Middlesex Superior Court No. 00 -5809. Action alleging breach of contract by the general contractor for the High School project. 9. Ranne P. Warner v. Lexington Historic District Commission, Middlesex Superior Court No. 01 -0397. Appeal from a decision of the Historic Districts Commission denying a certificate of appropriateness. Town's motion for summary judgment granted by Superior Court; Plaintiff appealed. 10. Steven M. Raskind, et al v. Town of Lexington et al, Land Court No. 269183. Appeal from a decision of the Board of Appeals reversing a decision of the zoning enforcement officer that a lot was not buildable. continued on next page 2003 Annual Report, Town of Lexington Page 107 Town Counsel continued from previous page 11. Robert W. Adams, et al v. Zoning Board of Appeals of the Town of Lexington et al, Land Court Case No. 276627. Appeal of Zoning Board of Appeals decision granting variance. 12. Battle Road Capital Trust - Loral Infrared Imaging Systems.... and 8 additional plaintiffs vs. Town of Lexington - Appellate Tax Board, Docket No. 261790, 261638.... Petitions for abatement of 2001 real estate taxes. 13. Battle Road Capital Trust - Loral Infrared Imaging Systems.... and 15 additional plaintiffs vs. Town of Lexington - Appellate Tax Board... Petitions for abate- ment of 2002 real estate taxes. 14. LexHab v. Trustees of Muzzey High Condominium. Dispute over purchase of a 13th condominium unit at Muzzey High shortly after an amendment to the Master Deed was recorded purporting to limit such a purchase. 15. Casella v. Town of Lexington, Zoning Board of Appeals, Land Court C.A. No. 279910. Complaint alleging that the Board exceeded its authority in deciding that the plaintiffs' lot is not grandfathered and must meet cur- rent zoning requirements. 16. Himmel v. Lexington Conservation Commission and the Windermere Group, Inc., Superior Court C.A. No. 02- 1142. Appeal from a decision of the Conservation Commission to issue an Order of Conditions. 17. Daniel Taylor and Taylor Made Carpentry, Inc. v. Town of Lexington Planning Board, Land Court No. 282120. Appeal from a decision of the Planning Board denying a definitive subdivision of land. 18. Daniel Busa, as Trustee of the Lillian Busa Realty Trust v. Town of Lexington Board of Appeals, Middlesex Superior Court C.A. No: 2002 - 02926. Appeal from a decision of the Board of Appeals denying a variance. 19. Toshie Tesler v. Town of Lexington, MCAD Docket No. 01BEM10235. Complaint alleging discrimination. 20. Winning Estates, LLC v. Town of Lexington Conservation Commission, Middlesex C.A. No. 01- 0541; Appeals Court No.: 01 -P -1310. Applicant's appeal to Superior Court from orders of conditions issued by the Conservation Commission. In 2002 Court found in favor of the Town, and Plaintiff filed a Notice of Appeal. Both parties briefed issues for Appeals Court in 2003. All actions brought by or against the Town during 2003. 1. James R. Raymond, et al v. Town of Lexington, et al, Land Court C.A. No. 292408. Appeal of decision of the Planning Board concerning 29 Rangeway Road. 2. Peter James Demetre v. Latha Padmanabham, et al, Land Court C.A. No. 03 -3224. Appeal of the Board of Appeals decision concerning 29 Rangeway Road. 3. Rising Tide Development LLC v. Lexington Zoning Board of Appeals, Housing Appeals Committee No. 03- 0521. Appeal of grant by the Lexington Board of Zoning Appeals of a Comprehensive Permit pursuant to G.L. c. 40B, SS 20 -23. 4. William Taylor, et al, v. Board of Appeals of the Town of Lexington, et al, Middlesex Superior Court No. 03- 0746. Appeal of grant by Board of Appeals of Comprehensive Permit pursuant to G.L.c. 40B. Matter stayed pending related action at Housing Appeals Committee. ( See #3 above.) 5. Lexington Development Corp. and 22 additional appeals to Appellate Tax Board v. Town of Lexington. Appeals to Appellate Tax Board from denial of tax abatements. Assessors office has been handling these cases. 6. Battle Road Capital Trust - Loral Infrared Imaging Systems.... and additional plaintiffs vs. Town of Lexington - Appellate Tax Board... Petitions for abate- ment of 2003 real estate taxes. Assessors office has been handling these cases. 7. Evergrass, Inc. and Emanouil Brothers, Inc. v. Town of Lexington and Geller Sport, Inc., Superior Court C.A. No. 03 -1027. Construction bid process claim. 8. Eva Spanos v. Town of Lexington, et al, Land Court No. 03- 295432. Plaintiff's appeal of decision of the Board of Appeals in connection with 99 Follen Road. 9. Bagdasarian, et al. v. Town of Lexington. Personal injury claim. Being handled by counsel appointed by insurance company. 10. Estate of Robert H. Nicholas v. Town of Lexington, Superior Court C.A. No. 02 -4936. Wrongful death action. Being handled by counsel appointed by insur- ance company. 11. Sherring v. Town of Lexington. Personal injury claim. Being handled by counsel appointed by insurance com- pany. 12. Conroy v. Conservation Commission and the Town of Lexington, Superior Court C.A. No. 03 -1956. Appeal of a denial of an Order of Conditions. Being handled by counsel appointed by insurance company. 13. Town of Lexington v. Massachusetts Highway Department, Executive Office of Environmental Affairs and Modern Continental Construction Company. Complaint in Superior Court for injunctive relief and a declaratory judgment arising from Lexington's claim that the defendants violated environmental laws in fail- ing to consider noise and other environmental impacts as part of the Route 3 /Route 128 interchange construc- tion project in Lexington. All actions settled or disposed of during 2003. 1. Charles E. Shannon v. Richard J. White, Town Manager, Middlesex Superior Court No. 00 -3484. Complaint for injunctive and declaratory relief arising out of the denial of Plaintiff's request for reinstatement to the position of patrolman in the police department. Motion for sum- mary judgment granted to the Town. 2. LexHab v. Trustees of Muzzey High Condominium. Dispute over purchase of a condominium unit at Muzzey High Condominiums. Case settled. Page 108 2003 Annual Report, Town of Lexington Legal Services Review Committee ROLE: To review whether, and if so how, the Town should solicit new proposals for law firms to provide legal services to the Town, and also to review the format in which the Town's legal advisers provide billing informa- tion to the Town. APPOINTED by the Selectmen: Chair Peter Enrich (Selectmen representative), Thomas Griffiths (School Committee liaison), William Dailey, Jeffrey Robbins, John Davies, Margery Battin, Mark Robinson, Philip Hamilton, John Rossi. HIGHLIGHTS: The Committee met frequently from November 2002 through March 2003, at which time it presented its report to the Board of Selectmen and was discharged. • Reviewed the Town's demands for legal services and determined whether those needs could best be met by continuing the Town's longstanding relationship with the Palmer & Dodge law firm or whether an open procure- ment process should be used by issuance of a Request for Proposals (RFP) to consider other alternatives. • The final report provided a detailed discussion of the wide and varied array of legal services that are needed in the complex operations of the Town's numerous functions. The report also assessed the impressive qual- ity and reasonable cost of the services that Palmer 8� Dodge has provided over recent years. • Concluded that it was in the Town's best interest to maintain its productive and cost - effective relationship with Palmer & Dodge and that it would be counter- productive for the Town to conduct an RFP process for legal services at this time. • Reviewed the manner in which Palmer & Dodge has provided billing information to the Town and weighed the Town's competing interests in ensuring appropriate scrutiny and oversight of legal services expenditures and in preserving the confidentiality of the legal services provided to the Town in ongoing litigation. The Committee concluded that the new billing format devised by the Town Manager and Palmer & Dodge in October 2002 properly balanced these interests. 2003 Annual Report, Town of Lexington Page 109 Lexington by the Numbers JS "ORIV NO G4% Settled 1642, incorporated as Town of Lexington 1713 0 at L i tude : 42.26N O ,0 C� r 7 Longitude: 71.13W Area of town in acres .................... 101650.42 1 Area of town in square miles .................. 16.64 3 Extreme length in miles ....................... 5.80 00 .� APRIL 19TH Extreme width in miles ........................ 4.85 t� G't O Highest elevation, feet above m.s.I .................. 374 aC121T Lowest elevation, feet above m.s.l .................... 110 2003 2002 Population .... ............................... 301179 ....... 311211 Public School Student Enrollment .................... 6120 ......... 5992 Town -owned conservation land, acres ............... 1320.7 ....... 1300.8 Total Revenue Sources (FY) .................. $115,583,862 $111,784,010 Total Operating Expenses (FY) ................ $11214551009 $10619251463 Full time municipal employees at year end .............. 226 .......... 276 Part time municipal employees at year end ............... 32 ........... 51 Full time school employees as of Oct. 1 ................ 612 .......... 660 Part time school employees as of Oct. 1 ................ 333 .......... 345 Average single - family tax bill (FY) ................... $5,771 ....... $51392 Typical annual residential water /sewer bill (FY) ........... 845 ......... 836 Average selling price of single - family home* ........ $765,393 ..... $688,367 Single- family homes sold* .......................... 299.......... 325 Single- family homes demolished ....................... 47........... 51 Permits issued for new single - family homes ............... 66........... 72 Town of Lexington Moody's Credit Rating ............... Aaa .......... Aaa Town of Lexington Mailing Address: 162 5 Massachusetts Avenue Lexington, MA 02420 Telephone: 781 - 862 -0500 Web Site address: http- / /ci.lexington.ma.us * Based on data supplied by M. L. S. Property Information Network, Inc. Data maintained by the Realtor Board or its MLS may not reflect all real estate activity. Page 110 2002 Annual Report, Town of Lexington A Antony Sister City Association ....... 84 Appeals ...................... 52 -55 Appropriation Committee ........... 85 Arts Council ..................... 82 Assessors ........................ 88 Battle Green Guides ............... 82 Bicycle Advisory Committee ......... 69 BOA ........................ 52 -55 Board of Appeals ............... 52 -55 Board of Assessors ................ 88 Board of Health ................ 28 -29 Board of Registrars ................ 12 Board of Selectmen ............... 4 -6 Building Division/Office of Combined Balance Sheet ............ Community Development .......... 64 C Capital Expenditures Committee ... 86 -87 Cary Lecture Series ................ 79 Cary Memorial Library .......... 75 -77 Celebrations Committee.......... 79 -80 Cemetery Division ................. 35 Center Committee ................. 70 Clerk ........................... 12 COA...........................72 Elected Officials .................. Combined Balance Sheet ............ 93 Commission on Disability ........... 73 Communications Advisory Committee .. 83 Community Development ........... 64 Comptroller ..................... 89 Comptroller Schedule Sister City Committee ............. 84 of Appropriations ............. 89 -92 Conservation Commission ........ 65 -67 Conservation Land Inventory ........ 66 Council on Aging ................. 72 Council for the Arts ............... 82 DAC...........................63 Debt Service Summary ............. 92 Department of Public Works ...... 30 -38 Design Advisory Committee ......... 63 Dolores Hidalgo Sister City Committee. 84 DPW ........................ 30 -38 DPW Facility /Senior Center ......... 40 E Lexington Scholarship and Elected Officials .................. 14 Election ......................... 13 Electric Utility Ad Hoc Committee .... 39 Engineering Division ............... 31 F Lexington- Dolores Hidalgo Fair Housing and Human Sister City Committee ............. 84 Relations Committee .............. 74 Fence Viewers .................... 70 Fire Department ................ 27 -28 Forestry Division .................. 35 Fund for Lexington ................ 99 H 39 Hanscom Area Town Committee ..... 57 Hanscom Field Advisory Commission ............. 57 2003 Annual Report, Town of Lexington HATS.......................... 57 HDC ........................ 59 -62 Health Department ............. 28 -29 HFAC..........................57 Highway Division ................. 32 Historic Districts Commission ..... 59 -62 Historical Commission ............. 63 Housing Authority ................ 67 Human Services Committee ......... 72 LASCA ......................... 84 Legal Services Review Committee .... 109 LexHAB ........................67 Lexington 2020 Vision ............. 10 Lexington Center Committee ........ 70 Lexington Community Education ..... 44 Lexington Council for the Arts ....... 82 Lexington Historical Commission ..... 63 Lexington Housing Assistance Board .. 67 Lexington Housing Authority ........ 67 Lexington Public Schools ......... 41 -48 Lexington Retirement Board ......... 98 Lexington Scholarship and Moderator ...................... Education Fund ................ 102 Lexington School Committee ........ 41 Lexington Sister Cities .............. 84 Lexington Tree Committee .......... 68 Lexington Youth Commission........ 74 Lexington- Antony Sister 70 City Association ................. 84 Lexington- Dolores Hidalgo Office of Community Development ... Sister City Committee ............. 84 Lexington Russia Sister 3 City Committee .................. 84 Lexington - Waspam Sister Parking Operation ................ City Committee ................... 84 LEXPRESS ................... 36 -37 Library ....................... 75-77 LYC...........................74 M MAGIC........................56 77 -78 Management Information Systems.. 10 -11 MAPC.........................56 Regional Transportation Met State ....................... 58 Metropolitan Area Planning Council .. 57 Metropolitan State Task Force ....... 58 Minuteman Regional High School.. 48 -49 MIS ......................... 10 -11 MPO ..........................56 Revenue Sources ................... Moderator ...................... 15 N Road Machinery Division ........... No Place for Hate Committee ........ 11 Noise Committee ................. 70 O Special Town Meeting .............. Office of Community Development ... 64 Operating Expenses ................ 3 P SWAT .......................... Parking Operation ................ 37 Parks Division .................... 34 PBC...........................39 Permanent Building Committee....... 39 Personnel Advisory Board ............ 9 Planning ...................... 50 -51 2003 Annual Report Town of Lexington, Massachusetts Police Department .............. 24 -26 Police Manual Committee ........... 26 Public Building Maintenance ...... 31 -32 Public Grounds ................ 34 -35 Recreation .................... 77 -78 Regional Planning ................. 56 Regional Transportation 45 -47 Advisory Council ............... 56 Registrars ....................... 12 Retirement Board ................. 98 Revenue Officer .................. 88 Revenue Sources ................... 2 Revenues/Expenditures /Fund Balances. . 94 Road Machinery Division ........... 32 Schedule of Appropriations ....... 89 -92 School Committee ................. 41 School Expenditures ............ 45 -47 Selectmen ....................... 4 -6 Senior Center .................... 40 Sister Cities ...................... 84 Snow Removal Operations .......... 32 Social Services ................. 71 -74 Solid Waste Action Team ........... 34 Solid Waste Management......... 33 -34 Special Election ................... 14 Special Revenue ................ 95 -97 Special Town Meeting .............. 23 Street Lighting .................... 3 7 Superintendent of Schools ........ 42 -43 SWAT .......................... 34 T TMMA .........................18 Tourism Committee ............... 81 Town Celebrations Committee..... 79 -80 Town Clerk/Board of Registrars ...... 12 Town Counsel ............... 107 -108 Town Election ................. 13 -14 Town Manager .................. 6 -9 Town Meeting Members ......... 15 -17 Town Meeting Members Association .. 18 Town Meeting ................. 19 -23 Traffic Safety Advisory Committee .... 26 Transportation Advisory Committee. 3 6 -3 7 Transportation Services .......... 36 -37 Treasurer. .: * * * * * * * * * * * * , , * * * * ... 88 Tree Committee .................. 68 Tree Division (Forestry) ............. 35 Trustees of Public Trust ......... 99 -107 V Veterans' Services ................. 73 w Waspam Sister City ................ 84 Waste Management ............. 33 -34 Water /Sewer Divisions ........... 37 -38 Y Youth Commission ................ 74