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HomeMy WebLinkAbout2010-05-BOS-min66 -72 Selectmen's Meeting May 3, 2010 A regular meeting of the Board of Selectmen was held on Monday, May 3, 2010 at 7:00 p.m. in the Selectmen Meeting Room, Town Office Building. Chairman Cohen, Mr. Kelley, Mr. Manz, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager and Ms. Pease, Executive Clerk, were present. Hearing — Lexington Golf Club Change of Premises Mr. Bicknell, Secretary and Manager of the Lexington Golf Club, requested the Selectmen's approval to change their liquor license premises in order to serve and drink liquor on the golf course following the guidelines provided by the Alcoholic Beverage Control Commission. Liquor will be served from the club house and occasionally from a beverage cart located adjacent to the tee for the 5 /14 hole. Signage will be installed to indicate that no alcoholic beverages are allowed on the parking lot. The Selectmen decided that liquor can be served and drunk on the golf course until 9:00 p.m. at the latest. The current starting hours for the Club House will apply to the golf course also. The Police have reviewed the request and see no issues with the plan as presented. Upon motion duly made and seconded, it was voted 3 -0 -2 (Kelley and Burnell abstained) to approve the application for a change of premises and issue an all alcoholic club license to the Lexington Golf Club, 55 Hill Street. Approve Sale of Sewer Bond Upon motion duly made and seconded, it was voted 5 -0 that the sale of the $856,350 Sewer Bond of the Town dated May 17, 2010, to the Massachusetts Water Resources Authority (the "Authority ") is hereby approved and the Treasurer is authorized to execute on behalf of the Town a Loan Agreement and a Financial Assistance Agreement with the Authority with respect to the bond. The bond shall be payable without interest on May 15 of the years and in the principal amounts as follows: Year Installment 2011 $171,270 2012 171,270 2013 171,270 2014 171,270 2015 171,270 Further that each member of the Board of Selectmen, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing vote. 66 -73 Selectmen's Meeting — May 3, 2010 Limousine License Renewals Upon motion duly made and seconded, it was voted 5 -0 to approve the application and issue two (2) Limousine Licenses to Boyadjian Limousine Service, 447 Lowell Street. Upon motion duly made and seconded, it was voted 5 -0 to approve the application and issue one (1) Limousine License to Kip Farris, 158 Maple Street, pending inspection approval of the vehicle by the Police Department. Approve Memorial Day Parade and Ceremonies of Battle Green Upon motion duly made and seconded, it was voted 5 -0 to approve the request of the Town Celebrations Committee for Memorial Day that includes a parade and ceremonies on the Battle Green, as outlined in the letter dated April 13, 2010. Review Fuel Efficient Vehicle Purchase Policy In order to comply with the requirements of the Green Communities Act and be eligible for grant funds, the Town is required to have a formal fuel - efficient vehicle purchase policy in place. Mr. Valente reviewed the policy with the Selectmen and asked for their comments. Mr. Burnell questioned whether hybrids, which are the only vehicles that will meet the green standards, are working for the Town and are cost effective. Mr. Valente responded that hybrid vehicles are still new and the Town has not had long enough time to look at the maintenance. He also said that the Town is part of a large purchasing group to purchase, among other things, hybrid vehicles that will meet the green standard. The Board approved Mr. Valente request to prepare an administrative directive for a fuel efficient vehicle policy. Future Meetings The Selectmen will schedule the following meetings: May 17, June 7 and 21, July 12, August 2 and 30 and September 13. Approve and Sign Emergency Declaration Mr. Valente requested that the Selectmen approve an emergency declaration because of the boil water order in case there are any state or federal reimbursement money made available and also to allow flexibility if any purchases are needed relating to the order. 66 -74 Selectmen's Meeting — May 3, 2010 Upon motion duly made and seconded, it was voted 5 -0 to approve the Emergency Declaration for a State of Emergency which is in effect from 1:00 p.m. on Saturday, May 1, 2010, until the boil water order is lifted. Consent Agenda One -Day Liquor License — Anne Borghesani Community Foundation Upon motion duly made and seconded, it was voted 5 -0 to approve a one -day liquor license for the Anne Borghesani Community Foundation to serve wine at a reception and talk at the Depot Building on Sunday, June 6, 2010, from 2:00 p.m. to 5:00 p.m. One -Day Liquor License — COMPASS For Kids Shake It for Shelter Upon motion duly made and seconded, it was voted 5 -0 to approve a one -day liquor license for Parenting Resource Associates, Inc. dba COMPASS for Kids to serve all alcoholic beverages at the Shake it for Shelter 2010 Fundraiser on Saturday, June 12, 2010 from 7:30 p.m. to 11:00 p.m. at the Hayden Lower Field. Mr. Burnell asked whether one -day liquor licenses require liquor liability insurance. Currently there is no insurance requirement because most events are for non - profit organizations that could not afford the insurance costs. The Selectmen will look into whether the Town could arrange a group policy for one -day liquor licenses. Minutes Upon motion duly made and seconded, it was voted 5 -0 to approve the minutes of April 14, 2010 and April 28, 2010. Executive Session Minutes Upon motion duly made and seconded, it was voted 5 -0 to approve the executive session minutes of April 14, 2010, April 28, 2010 and April 29, 2010. Water Emergency The Selectmen briefly discussed the boil water order. A LexSelects program was recorded and was being broadcast that provided important information from the Fire and Health Department. Water was still being given out at the Public Services Building. Fire Chief Middlemiss explained it would take 2 -24 hours after the bacteria test comes back clear before the water will be drinkable. The Selectmen complimented and thanked all the staff involved during this emergency. Chief Middlemiss said there was great team work. There was also thanks to the two boy scout troops who organized and helped with the distribution of water. 66 -75 Selectmen's Meeting — May 3, 2010 Executive Session Upon motion duly made and seconded, it was voted 5 -0 by roll call to go into executive session for a matter of collective bargaining, with no intent to return to open session. Upon motion duly made and seconded, it was voted 5 -0 by roll call to adjourn at 7:45 p.m. A true record; Attest: Lynne A. Pease Executive Clerk 66 -76 Selectmen's Meeting May 10, 2010 A regular meeting of the Board of Selectmen was held on Monday, May 10, 2010 at 6:00 p.m. in the Selectmen Meeting Room, Town Office Building. Chairman Cohen, Mr. Kelley, Mr. Manz, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager and Ms. Pease, Executive Clerk, were present. Reorganization of the Board The first order of business was the election of a Chairman. Mr. Cohen nominated Mr. Manz and there were no further nominations. Upon motion duly made and seconded, it was voted 4 -0 -1 (Manz abstained) to appoint Mr. Manz as Chairman of the Board of Selectmen effective May 17, 2010 after the end of Town Meeting. Consent Proclamation for National Public Works Week Upon motion duly made and seconded, it was voted 5 -0 to approve and sign a proclamation for National Public Works Week, which is May 16 to 20, 2010. Minutes Upon motion duly made and seconded, it was voted 5 -0 to approve the minutes of April 26, 2010 and May 3, 2010. Executive Session Minutes Upon motion duly made and seconded, it was voted 5 -0 to approve the executive session minutes of May 3, 2010. Reappointment — LexHAB Upon motion duly made and seconded, it was voted 5 -0 to reappoint Donald Wilson to the Lexington Housing Assistance Board (LexHAB) for a 3 -year term to expire May 31, 2013. Resignation — Design Advisory Committee Upon motion duly made and seconded, it was voted 5 -0 to accept the resignation of Lynn Hopkins from the Design Advisory Committee, effective immediately. Limousine License Renewal — Back Bay Sedan Services Upon motion duly made and seconded, it was voted to approve the application and issue two (2) limousine licenses to Fusco Enterprises, LLC d /b /a Back Bay sedan Services, 88 Reed Street, pending inspection of the vehicles by the Police Department. 66 -77 Selectmen's Meeting —May 10, 2010 Approve and Sign Letter of Intent for Cotton Farm Purchase The Cotton Farm Letter of Intent was approved by Town Counsel and Mr. Cataldo's attorney. This agreement clearly separates the two parcels (Cotton Farm and Hartwell Avenue). Upon motion duly made and seconded, it was voted 5 -0 to approve and sign the Letter of Intent for the purchase of Real Estate consisting of 4.21 acres of land known as the Cotton Farm and, contingent on the purchase of this land by the Town, a gift to the Town of 14.5 acres of land off of Hartwell Avenue. Green Communities Act — Enerav Reduction Plan Mr. Goddard, Public Facilities Director, stated that a component of the Green Communities Act requires that the Board of Selectmen and School committee approve an Energy Reduction Plan. The proposed plan calls for a 20% energy reduction at Town facilities. Upon motion duly made and seconded, it was voted 5 -0 to approve the Energy Reduction Plan as proposed by the Director of Public Facilities. Article Positions Article 32, Climate Change Committee, reconsideration has been withdrawn. Mr. Burnell and the 2020 Vision Committee will be putting together a Climate Change scoping committee and will come to the Selectmen with a proposed new Climate Change Committee. The Selectmen briefly discussed the revised motion of Article 36, Resolution on Munroe School, being brought before Town Meeting by James Wood. Three Selectmen support the revised motion and two oppose (Mr. Kelley and Mr. Burnell). Executive Session Upon motion duly made and seconded, it was voted 5 -0 by roll call to go into executive session at 6:30 p.m. to discuss strategy with respect to collective bargaining and reconvene in open session only to adjourn. Further the Chairman declared that an open meeting may have a detrimental effect on the bargaining position of the Town. Upon motion duly made and seconded, it was voted 5 -0 to recess at 7:30 p.m. and to resume the executive session following the adjournment of Town Meeting. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen's Meeting May 17, 2010 A regular meeting of the Board of Selectmen was held on Monday, May 17, 2010 at 7:30 p.m. in the Selectmen Meeting Room, Town Office Building. Chairman Manz, Mr. Cohen, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager and Ms. Pease, Executive Clerk, were present. Selectmen Concerns and Liaison Mr. Manz provided some important dates of upcoming events in Lexington that he hopes people will attend: Special Olympics on May 19, Discovery Day on May 29, Memorial Day on May 31 and the Lexington High School Graduation on June 7. Town Manager Report Mr. Valente provided information regarding FEMA's office in Concord (Concord Armory, 91 Everett Street) where residents can get information or file claims that resulted from the two major rain events. Claims need to be filed by May 28. On Thursday, May 20, 2010, from 10:00 a.m. to 2:00 p.m. the DPW is having an open house at the Public Services Building. Approve Fire Department Regulations Mr. Delaney, Assistant Fire Chief, reviewed the proposed changes to the Fire Department regulation, which will eliminate the obsolete requirements such as municipal fire alarm system monitoring by telegraph and replaces those with requirements for monitoring by radio master boxes. The regulation has been restructured to incorporate referenced standards and fire alarm registrations and service fees from the present code. The proposed regulation also provides requirements for lock boxes and access keys, interior and exterior building markings and adequate fire department radio coverage. The regulation applies to buildings not otherwise regulated by the state building or fire codes, which are required to contain fire alarm systems that are either monitored by the municipal fire alarm system or by a 3 rd party central station which calls the Fire Department to investigate alarms or to new buildings or structures, or portions of existing buildings or structures, undergoing renovations or rehabilitation, which constitute new construction. These requirements do not apply to one and two - family dwellings. Upon motion duly made and seconded, it was voted to approve the revised Fire Department Regulation, which is Chapter 178 of the Code of Lexington. Demographic Change Task Force Final Report Ms. Fallick, Chair, and Mr. Krupka, members of the Demographic Change Study Task Force provided a summary of the Final Report of the Task Force, which was accepted by the 2020 Vision Committee. 66 -79 Selectmen's Meeting —May 17, 2010 The objective of the Task Force was to identify the most important demographic changes currently taking place and the changes that are likely to occur by 2020; explore how these changes will affect Town services; and understand how to maintain and create a sense of community despite these demographic changes. Major findings included rapidly growing population of Asian origin; changing age profile; and housing and income. Recommendations regarding the growing Asian - American population include: consult Institute of Asian American Studies; request departments track incidents where trouble communicating in English; interview people who work extensively with Asians to understand attraction to Lexington and to estimate the proportion who intend to live here indefinitely versus temporarily; set up a task force to identify and implement effective ways to accelerate and broaden participation in government; conduct a series of focus groups with Asian - American residents to develop an understanding of the individual and common challenges and their needs; assess steps taken by Massachusetts communities that have experienced significant demographic changes in recent years; and conduct analysis of other communities across the country that have experienced demographic changes and the ways in which they responded. Recommendations with respect to changing age profile include: conduct focus group with real estate agents regarding the major forces driving in and out - migration of residents in the 60+ age group; modify the annual Town Census to bring questions regarding residents in line with the questions used by the Census Bureau and arrange for the data to be analyzed down to a single - year age band; and reconvene a task force on demographics when the results from the 2010 census are available and request update of the Demographic Change Study Task Force. The Selectmen praised the report and asked a few questions like why seniors are moving out of state, how many seniors do we expect and do they have any special needs and to also be aware that there are many seniors at home that may need help and we do not know about them. They also asked how to get a more diverse population to participate in Town Government, like volunteering for Boards and Committees. Upon motion duly made and seconded, it was voted 4 -0 to accept the report of the Demographic Change Study Task Force. Designate Selectmen for Housing Discussion Mr. Valente provided the Selectmen with a copy of the Leary House Condition Report and discussed moving forward on the affordable housing component and the need for members of the Selectmen to be part of the process. Conservation, Planning, Historical Commission, LexHAB, Housing Partnership and Community Preservation Committee are all interested in the development of the parcel. Selectmen's Office — May 17, 2010 Ms. Mauger is interested in participating. Mr. Burnell suggested checking with Mr. Kelley to see if he is interested in participating; and if he is not interested Mr. Burnell would be. Mr. Valente will check with Mr. Kelley and begin to set of meetings. Mrs. McKenna stated it is important to have a historical preservation person as part of the group. She also stated that she is interested in participating. Town Manager Reappointments Upon motion duly made and seconded, it was voted to approve the Town Manager's reappointment of Rose Lerner, Paul Lapointe and Irving Rothman to the Council on Aging for 3- year terms to expire May 31, 2013. Authorize Chairman to Sign and Submit MPO Election Ballot Upon motion duly made and seconded, it was voted 4 -0 to authorize the Chairman to sign and submit the 2010 MPO Election Ballot voting for Ginger Esty, Framingham Selectman, and Joseph Curtatone, Mayor of Somerville. Cotton Farm Purchase — Record of Board of Selectmen Vote Upon motion duly made and seconded, it was voted 4 -0 that the Board has determined that advertising under General Laws Chapter 30B for the Town's acquisition of the following parcel of real property will not benefit the governmental body's interest due to the unique qualities of the property: land containing approximately 4.21 acres consisting of a portion of the land identified in the deed to Thomas J. Cataldo, as Trustee of Cotton Farm Realty Trust, a /d /t dated December 9, 1996 and recorded with the Middlesex South Registry of Deeds in Book 26899, Page 28, and identified in the deed to Thomas J. Cataldo, as Trustee of Cotton Farm Realty Trust No. 2. a /d /t dated November 29, 2001 and recorded with the Middlesex South Registry of Deeds in Book 34323, Page 45 (said deeds are recorded with the Middlesex South Registry of Deeds in Book 26899, Page 36 and Book 34323, Page 53, respectively); said land also consists of a portion of the land identified on Lexington Assessor's Map 31 as Lot 60B and Lot 90B and is identified as the "Proposed Purchase" area on the sketch plan on file with the Town Clerk (the "Property "). Specifically, the Property contains attractive, scenic, high quality land that is uniquely suited to be used by the Town of Lexington for open space and conservation purposes. The Property is also part of a parcel of land listed in the 2006 Lexington Reconnaissance Report for the Massachusetts Heritage Landscape Inventory Program as desirable for preservation to create a Selectmen's Meeting —May 17, 2010 link to an important open space corridor in the eastern part of Lexington. The Property is abutted to the north and west by the Upper Vine Brook Conservation Area and will link Upper Vine Brook and the Dunback Meadow. Sign Eagle Letter for Tom Finneran Upon motion duly made and seconded, it was voted 4 -0 to sign and send a letter of commendation to Tom Finneran congratulating him on attaining the highest rank of Eagle in Boy Scouting. Approve Farmers' Market Signage - Bike Path Upon motion duly made and seconded, it was voted 4 -0 to approve the request of the Farmers' Market to place four (4) signs off to the side of the bike path near the Fletcher Street intersection on each Tuesday from June 1 through October 27, 2010. Consent Agenda Water and Sewer Adiustments Upon motion duly made and seconded, it was voted 4 -0 to approve the following water and sewer adjustment: Adjustments of Water and Sewer Charges for May 17, 2010 $- 12,433.25 Historical Commission Grant Paperwork Upon motion duly made and seconded, it was voted 4 -0 to authorize the Chairman to sign any paperwork necessary for the Historical Commission "survey and planning" grant application. One -Day Liquor License — Bridge Elementary School Upon motion duly made and seconded, it was voted 4 -0 to approve a one -day liquor license to serve beer and wine for the Bridge Elementary School on Friday, June 18, 2010, from 5:00 p.m. to 9:00 p.m. for the Principal's Retirement Party at the Depot Building. Minutes Upon motion duly made and seconded, it was voted 4 -0 to approve the minutes of April 29, 2010 and May 10, 2010. Executive Session Minutes Upon motion duly made and seconded, it was voted 4 -0 to approve the executive session minutes of May 10, 2010. Selectmen's Meeting —May 17, 2010 Executive Session Upon motion duly made and seconded, it was voted 4 -0 by roll call vote to go into executive session at 8:30 p.m. to discuss strategy with respect to collective bargaining and to reconvene in Open Session only to adjourn. Further, the Chairman declared that an open meeting may have a detrimental effect on the bargaining position of the Town. Upon motion duly made and seconded, it was voted to adjourn at 9:30 p.m. A true record; Attest: Lynne A. Pease Executive Clerk