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2002-Annual Report
2002 ANNUAL REPORT TOWN OF LEXINGTON MASSACHUSETTS TABLE OF CONTENTS Revenue Sources /Operating Expenses 2, 3 Town Government, pp. 4 -24 Board of Selectmen 4 Town Manager 5 Personnel Advisory Board 9 Lexington 2020 Vision Implementation Committee 10 Economic Development Office 10 Management Information Systems 11 Town Clerk /Board of Registrars 12 Town Elections 13 State Elections 14 Moderator 16 2002 Elected Officials 16 Town Meeting Members 17 Town Meeting Members Association 20 Town Meeting 21 Public Safety, pp. 25 -31 Police Department 25 Police Manual Committee 27 Traffic Safety Advisory Committee 28 Fire Department 28 Board of Health 30 Public Facilities, pp. 32 -42 Department of Public Works 32 Lighting Options Committee 33 SWAT (Solid Waste Action Team) 35 Permanent Building Committee 41 Electric Utility Ad Hoc Committee 42 Education, pp. 43 -51 School Committee 43 Superintendent of Schools 44 Lexington Community Education 46 School Expenditures by Line Item 47 LPS Summary of Outside Funding 50 Minuteman Regional High School 51 Land Use, pp. 52 -75 Planning Board 52 Board of Appeals 54 40B Review Committee 60 Regional Planning 60 Hanscom Area Town Committee (HATS) and Hanscom Field Advisory Commission (HFAC) 62 Metropolitan State Task Force 63 Historic Districts Commission 64 Lexington Historical Commission 68 Design Advisory Committee 68 Office of Community Development/ Building Division 69 Conservation Commission 73 LexHAB 70 Lexington Housing Authority 70 Lexington Tree Committee 71 Lexington Center Committee 72 Fence Viewers 72 Bicycle Advisory Committee 75 Social Services, pp. 76 -79 Social Services Department 76 Veterans' Services 77 Council on Aging 77 Human Services Committee 77 Enablement Committee 78 Fair Housing /Human Relations Committee 78 Lexington Youth Commission 79 Culture and Leisure, pp. 80 -92 Cary Memorial Library 80 Recreation Department & Committee 84 Cary Lectures Committee 86 Town Celebrations Committee 86 Tourism Committee 88 Lexington Council for the Arts 89 Battle Green Guides 89 Communications Advisory Committee 90 Lexington Sister Cities 91 Finances, pp. 93 -107 Appropriation Committee 93 Capital Expenditures Committee 94 Revenue Officer 95 Board of Assessors 96 Comptroller 98 Financial Data 98 Lexington Retirement Board 107 Legal and Trusts, pp. 108 -119 Trustees of Public Trusts 108 Fund for Lexington 108 Lexington Scholarship & Education Fund 114 Town Counsel 116 Lexington 2002 Factual Summary 119 Index 120 2002 Annual Report Town of Lexington, Massachusetts Chair Kerry Brandin Editorial Staff Zelda Sokal Bob Morrison Audrea Simpson John Ayvazian Photography David S. Tabeling Original Design Jeanette Webb Layout Peter Amirault TYPE A, Medford, MA Printer Goodway Graphics, Inc. 1500 copies printed Also available at http: / /ci.lexington.ma.us/ Special thanks to all town staff and committee members whose coopera- tion was critical to the success of this publication. Narratives summarize activities of the 2002 calendar year. Unless otherwise noted, financial data reports the total dollars expended in the fiscal year (FY) which began July 1 and ended June 30 of the designated year. 2002 ANNUAL REPORT TOWN OF LEXINGTON MASSACHUSETTS ON THE COVER: Liberty Ride logo illustration from The Midnight Ride of Paul Revere, courtesy of Christopher Bing and Handprint Books, ©2001. 2002 Annual Report, Town of Lexington Page 1 2002 Revenue Sources 2001 $ 111,784,010 Total Revenue Sources $103,153,866 $ 53,088,547 Residential Real Estate $ 50,870,549 $ 13,807,761 Commercial Real Estate $ 12,773,194 $ 2,672,766 Industrial Real Estate $ 2,733,465 $ 2,455,690 Personal Property $ 2,357,679 $ 10,721,272 Local Receipts $ 7,500,000 $ 10,466,658 State $ 9,976,815 $ 1,187 ,814 Available Funds $ 738,620 $ 1,191,923 Available Surplus $ 846,123 $ 6,299,482 Water Enterprise Funds $ 5,607,230 $ 8,360,745 Sewer Enterprise Funds $ 8,347,671 $ 1,531,352 Recreation $ 1,402,520 Page 2 2002 Annual Report, Town of Lexington 2002 $106,92 5,463 Operating Expenses 2001 Total Operating Expenses $99,002,704 $ 59,442,187 Education $ 53,893,251 $ 58,655,071 Lexington Public Schools $ 53,081,796 $ 787,116 Regional Schools $ 811,455 $ 7,745,790 Community Services $ 7,918,446 $ 7,433,481 DPW General Fund $ 7,665,238 $ 312,309 Transportation (LEXPRESS) $ 253,208 $ 7,799,197 Public Safety $ 7,516,477 $ 4,207,100 Law Enforcement $ 4,006,627 $ 3,592,097 Fire Services $ 3,509,850 $ 1,622,607 Culture $ 1,420,459 $ 1,622,607 Library $ 1,420,459 $ 969,133 Community Development $ 883,887 $ 267,389 Planning Board $ 200,792 $ 633,487 Inspectional Services $ 618,815 $ 68,257 Economic Development $ 64,280 $ 477,020 Social Services $ 448,301 $ 327,017 Council on Aging $ 311,024 $ 150,003 Human Services $ 137,277 $ 3,276,556 General Government $ 3,121,329 $ 325,000 Town Counsel $ 284,998 $ 45,022 Town Committees $ 24,710 $ 280,987 Town Clerk's Office $ 258,518 $ 123,326 Board of Selectmen $ 105,211 $ 333,945 Town Manager's Office $ 321,208 $ 5,966 Town Report $ 6,000 $ 975,062 Finance Department $ 899,980 $ 357,670 MIS $ 337,625 $ 829,578 State & County Assessments $ 883,079 $ 12,607,114 Shared Expenses $ 10,946,783 $ 172,412 Organizational Expenses $ 159,326 $ 6,944,552 Employee Benefits /Insurance $ 5,959,627 $ 270,887 Temporary Borrowing $ 88,630 $ 3,105,000 Debt Service Principal $ 3,250,000 $ 1,708,200 Exempt Debt $ 950,625 $ 406,063 Debt Service Interest $ 538,575 $ 12,985,859 Enterprise Funds $ 12,853,771 $ 4,420,545 Water $ 4,242,892 $ 7,348,826 Sewer $ 7,456,954 $ 1,216,488 Recreation $ 1,15 3 ,925 2002 Annual Report, Town of Lexington Page 3 TOWN GOVERNMENT Board of Selectmen ELECTED by the voters at large: Chair Leo McSweeney, Peter Enrich, Bill Kennedy, Jeanne Krieger, Dawn McKenna. The year 2002 was marked by a series of changes, developments, and complicated issues for the Town of Lexington. The Board regularly discussed new initiatives, old programs, and continued efforts to modern- ize Lexington's infrastructure. Throughout it all, however, the active participation of Lexington's citizens in numerous activi- ties, boards, committees, and initiatives strengthened Lexington's democratic processes and contributed to its vitality. Expenditures FY02 FY01 Payroll $ 67,794 $ 60,708 Expenses $ 55,352 $ 44,503 Capital Projects If 2001 was known as the year that Lexington was under con- struction, then 2002 should go down as the year Lexington was under reconstruction. Another year of record construction pro- jects meant that somewhere a road was being repaved, a sewer main repaired, a roof mended, a new building built or a new facility planned. It also marked the third year of the Town's street reconstruction project with a sizeable amount of Lexington's major and minor streets seeing repaving, recon- struction, or utility repair during the summer months. Construction continued on the Cary Memorial Library. With completion set sometime in the summer of 2003, the Library prospered in its temporary home at Cary Hall. Depot Square was completed, allowing for new turnouts for LexPress and the creation of a gathering place for events, such as the Lexington Center Committee's Summer Saturdays. In addition to these facility completions, the Town also spent money to restore important elements of its past. The Revolutionary War Monument on the Battle Green is the oldest war memorial in the country. Created in 1799, the wear of over two centuries had started to take its toll on the obelisk. At the behest of citizens, the Board contracted with Ivan Myjer and Joseph Gnazzo Company, Inc. who repaired the monument for just under $20,000. The mon- ument has been restored to its former luster and will continue to be a proud testament to our community's past. New facilities were also planned. As part of a debt exclusion vote passed in May, citizens of Lexington authorized $32.15 million for the construction of two new elementary schools to replace Fiske and Harrington, $3.4 million to reconstruct fields at Lincoln Park and $7 million for street - related improvements. Continuing study on two capital improvements, the DPW facil- ity and a new Senior Center, generated a great amount of inter- est and debate from Lexington residents. Midway through the year the Board worked to combine the efforts of the COA Siting Committee and the DPW Facility Site Working Group into the DPW Facility /Senior Center Siting Advisory Committee. The L -R: Dawn McKenna, Peter Enrich, Leo McSweeney, Executive Clerk Phyllis Smith, Jeanne Krieger, Bill Kennedy, Town Manager Rick White. committee's charge has been to continue study of both facili- ties, evaluate potential site locations, and prepare the Town for action on a debt exclusion vote sometime in the future. Town staff also worked to take care of closing the old landfill on Hartwell Avenue. Due in large part to the enterprising solu- tions brought forth by staff, Rep. Jay Kaufman and Selectman Krieger, Lexington successfully lobbied the State Legislature to become the pilot community under the Hazardous Materials closure process. This dramatically lowered the closing costs of the landfill from over $3,500,000 to less than $500,000. The 2003 Town Meeting will consider appropriating that lower amount for the closure of the landfill and the return of that space to useable land within the Town of Lexington. Land Use Managing land within the community has always been of impor- tance to Lexington citizens. The role of the Board of Selectmen during 2002 was to maintain the tradition of good stewardship of our physical and natural resources while creating sufficient opportunities for our citizens to live, work, and play. This year presented the Town with its first opportunity to adopt the Community Preservation Act's (CPA) option for towns to levy a property tax surcharge to provide earmarked funding for open space, historic preservation, and affordable housing. In advance of the 2002 Annual Town Meeting, the Community Preservation Act Ad Hoc Advisory Committee, which the Board had established in 2001 to assess the Town's options, presented its final report to the Board. The Committee identified both advantages (including eli- gibility for State matching funds) and disadvantages (including competition with other demands on property tax resources) of adopting the CPA, and presented the Board with a range of options. After consideration of the Committee's careful analysis, the Board decided not to propose the adoption of the CPA at the present time, and Town Meeting accepted this recommendation. The question of whether to adopt this new funding opportunity for these significant town objectives will remain before the Town in coming years. Adoption would require both a favorable vote by Town Meeting and approval in a town -wide referendum. Page 4 2002 Annual Report, Town of Lexington bupgEl S pima :010gd Board of Selectmen continued from previous page Work continued in 2002 on the renovation and expansion of Hanscom Field. The Hanscom Area Towns Committee (HATS), which includes Lexington, Concord, Bedford, and Lincoln, worked to monitor planned improvements to the Field. The Board hired a consultant to study the impact of the proposed expansion and coordinate the Town's response to the development process from Massport. Numerous public meetings were held in the area to gather reaction to the draft Environmental Status and Planning Report (ESPR), issued in July 2002. The Board of Selectmen con- tinues to carefully monitor expansion efforts at Hanscom. Town staff and the Board also worked to monitor and supervise the redevelopment plans of the Metropolitan State Hospital property. The year marked the culmination of a decade of nego- tiation between the Commonwealth, neighboring towns, and constituents to reach consensus on the Second Amendment to the Reuse Plan. Under that amendment, actions occurred in 2002 that allowed the Commonwealth and the towns to allow municipalities the ability to redevelop the site. Lexington will begin a process in 2003 with the Commonwealth to choose a developer to construct mixed - income housing on the site. Next year, planning staff will work to develop an appropriate rezon- ing plan with the chosen developer. Throughout the year, the Board considered a host of recom- mendations from the Traffic Safety Advisory Committee and staff to make Lexington's crosswalks, streets, sidewalks, and highways safer while maintaining the integrity of the road sys- tem. A variety of existing and new traffic safety and calming techniques were considered and many implemented. Fiscal As mentioned earlier in the capital section, the Town of Lexington debt exclusion occurred in May. Voters passed a $42.6 million bond issue for the construction of two new ele- mentary schools, Lincoln Park fields, and an aggressive street improvement program. The year also marked significant changes on the fiscal land- scape. In order to balance the FY 2003 budget, large amounts of free cash were necessary to offset increases in health insurance and general expenses. When approved, the FY 2003 budget stood at $115,068,307. New Initiatives This year marked the advent of the Liberty Ride, a guided tour of Lexington's historic places on a route between the National Heritage Museum and the Minuteman National Historical Park. Running from July 8 through October 31, the Liberty Ride served to raise awareness of Lexington's historic sites and past. The Liberty Ride also served to foster cooperation between Lexington's tourism and business communities. Community vol- unteers and donors generously lent their time, resources, and efforts to contribute to the success of the program. Among the many generous donations of time and energy to the Liberty Ride, great thanks go to acclaimed local artist Christopher Bing who donated use of his drawing of Paul Revere for the logo, and the countless hours put in by members of the Tourism Committee. The Board also formed an Electric Utility Ad Hoc Committee to inquire into the possibility of forming a municipal electric util- ity. The Committee found that the community could save con- siderably with a municipal utility, and would be able to gener- ate revenue in the process. A warrant article for $150,000 to fur- ther study the feasibility of this measure will be debated at the 2003 Town Meeting. PAYT The Pay -As- You -Throw (PAYT) program that was implement- ed on July 1, 2001 was discontinued in April 2002 due to a court decision eliminating the fee component of the program. After the court decision, a group of 200 citizens petitioned for a Special Town Meeting to consider a motion to remove the word "free" from the bylaw, thereby, making it legal to re- implement the PAYT program. The motion was passed by the Special Town Meeting. Subsequent to the action of Special Town Meeting, a group of 600 citizens submitted another peti- tion that called for a referendum on the vote of Town Meeting. Consequently, a referendum on Town Meeting's vote was held in June. This referendum overturned the Special Town Meeting action, and so the PAYT program became history. The Board considered reimbursing those residents who purchased barrel labels and tags that were not needed after the April 1 can- cellation of the program, and voted to call a Special Town Meeting in December to ask authorization to refund up to $32.50 per house- hold for unused barrel labels and tags. On December 16, Town Meeting approved the use of up to $327,000 of the Public Works FY03 appropriations for refunds. The impact upon recycling in Lexington from the PAYT program has been a positive one. While the program was in place, the amount of recycled tonnage contin- ued to increase while the amount of trash tonnage decreased. Recycling continues at a higher tonnage today than it had before PAYT. Although the amount of recycling has decreased with the cessation of PAYT, the Town still benefited by $250,000 through reduced tipping fees and the sale of excess trash tonnage. Transitions Board members welcomed Bill Kennedy who gained a seat on the Board of Selectmen at the March 4 election replacing Cathy Abbott whose contributions on human relations and social issues, most notably advocacy for the siting of a Senior Center, will be remembered. As is its custom, the Board reorganized after Town Meeting concluded. This, however, was the year Town Meeting would not end, and the reorganization occurred at the end of June. Leo McSweeney replaced Jeanne Krieger as Chair, ensuring conti- nuity of the open, collaborative financial planning process as well as commitment to long -range planning through the 20/20 Visioning process and Comprehensive Planning efforts which have been central to the deliberations of the previous Board. 2002 Annual Report, Town of Lexington Town Manager ROLE: To act as Chief Executive Officer of the Town as established in the Selectmen -Town Manager Act, and to, either directly or indirectly through staff, administer the policies and procedures of the Board of Selectmen, enforce bylaws and actions passed by Town Meeting, and prepare the budget and manage the daily operation of all town departments. Expenditures Payroll Expenses FY02 FY01 $ 317,369 $ 16,576 $ 306,819 $ 14,389 Personnel Full Time 4 4 Part Time 1 1 APPOINTED by the Selectmen: Richard White, since October 1987. The Town maintained a payroll of $15,477,187 for the fiscal year ending June 30, 2002 covering 294 full -time and 52 part - time employees. The total amount expended for fiscal year 2002 was $106,925,463 while $112,465,652 has been appropri- ated for fiscal year 2003. Finances During the last several years, considerable effort has been made by the staff to develop budget decision - making processes that encourage more collaboration between the staff and the Board of Selectmen, as well as the Board of Selectmen and the vari- ous interests that have a stake in the Town's budget develop- ment process. The budget development timelines for municipal and school departments were aligned and synchronized. This simple, but logistically complicated adjustment allowed for a carefully planned budget development process that permitted most of the major interests that have a stake in Lexington's budget process to be involved in the budget policy- setting and guidance process. To begin the FY2002 budget process, the Board of Selectmen and the School Committee, with involvement of the Finance and Capital Expenditures Committees, met in early fall 2001 to develop a common understanding of some of the decision -mak- ing parameters that would affect the 2002 budget. A series of five collaborative policy guidance sessions were held during the fall and winter months. These meetings, combined with last year's success, have clearly enriched the Town's budget deci- sion- making competency. The FY2002 budget included a school appropriation that was representative of the actual needs of the schools as represented by the School Superintendent and approved by the School Committee. The FY2002 budget was the second consecutive year in which the leadership of the Town, both elected and appointed, met together to collectively develop and agree upon budget policies and resources. Economic conditions surrounding the FY2003 budget required that both the Selectmen's cash reserve and cash capital policies be compromised. Policy direction from the Board required a balanced budget without exceeding the Proposition 2 -1/2 limi- tations. Expected increases in school enrollment, rising costs of providing employee health insurance, and reduced State aid in FY2002 as well as additional revenue losses expected for FY2003 limited growth in every budget category. The FY2004 budget will be Lexington's most challenging with no cash reserves, no cash capital policy, a sagging economy, a State budget crisis and a country reeling from threats of terror- ism; resources in 2004 will be more than scarce. Cash Reserves The Board of Selectmen voted, and Town Meeting supported, the establishment of a cash reserve policy in FY1997. Originally a 10 -year plan or strategy was adopted by the Board to accumulate a cash reserve of 5% of the tax levy. Operating budget needs caused the Board of Selectmen to suspend this policy in FY2000, extending its 10 -year plan to another year. FY2002 was the fifth year of the plan. The Board of Selectmen and School Committee reconfirmed their commitment to this policy during their planning sessions this past fall and winter. Unfortunately, lower than expected revenue growth and higher than expected appropriation requests in FY2003 caused the Selectmen to compromise the Town's cash reserve policies. This will have serious repercussions in the future. Our use of these cash reserves has been less than judicious, bordering on happenstance. Lexington appropriates free cash when it is available. Graph 1 shows how much free cash has been certified in each year, and how much has been used for budgets. S10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 53,000,000 $2,000,000 $1,000,000 SO Graph 1: History of Free Cash Use 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 Certified Free Cash -0,- Use of Free Cash The "use of free cash" line shadows the availability of free cash line, so clearly when free cash is available, it is used, even in years with operating overrides (FY91, FY93, FY96, and FY01) . This has led to a problem since free cash is not a recurring rev- enue. This was brought home in the early 1990s and again recently: the high level of free cash available in FY2003 (60% continued on next page Page 6 2002 Annual Report, Town of Lexington Town Manager continued from previous page of which was used) was not perceived to be the abnormal spike that, in hindsight and in the current down economy, it seems to have been. Until FY1998 there was no formal policy to main- tain cash reserves. 53,500,000 - 53,000,000 52,500,000 52,000,000 51,500,000 51,000,000 S500,000 SO Graph 2: Free Cash Balance and Cash Reserves 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 Free Cash Balance Cash Reserves Policy Beginning with the adoption of the cash reserves policy, the lines on Graph 1 still track each other, but are further apart, showing the impact of the policy. Graph 2 provides further evidence that the policy was working (even though the target was deferred twice) . The current cash reserves policy will be violated in FY2004 (target of $2,240,706) if any free cash is used for the budget. Capital and Cash Capital In addition there exists a capital policy dilemma. Higher than anticipated within -levy debt service requirements (due to increased library costs, overly optimistic hopes for State reim- bursement, and short -term borrowing in anticipation of debt service declines) have squeezed cash capital availability so the policy currently seems broken. However, the 5 -year capital planning process (which continually shows a high dollar value of capital requests) is not refined sufficiently to identify real need in any given year. Considerable deliberation is required to sort out what must be done from what would be nice to have. Furthermore, the Town faces capacity constraints in the number of projects it can implement and manage at the same time. It may be that Lexington can get through the next year or two without major new capital investment. In the long run, though, policy guidance is needed for how and when to allocate suffi- cient capital funding to meet basic needs. Some capital investment needs are recurring. Previous capital discussions in Lexington have identified the diverse character- istics of capital projects. Some aspects of capital investment feel almost like operating needs in that there is a recurring need: street resurfacing, building renewal, and large equipment replacement require some level of annual investment in order to keep assets productive for providing services and avoid major backlogs. Lexington experienced the problems that arise when such renewal needs are neglected on its streets and roads, and recently was successful in obtaining $7 million to address the backlog. A smaller backlog in Public Works equipment was addressed in FY 1995 by borrowing, the first time Lexington had borrowed for such equipment. An expanded and renovated Library is nearly completed, school building issues are being addressed through debt exclusions, and a new DPW Operations Facility and Senior Center may also be proposed in the near future. Once the backlogs are overcome, securing sufficient annual renewal funding to maintain the condition of assets is essential. Lexington successfully incorporated $500,000 for streets in the last override, so that this amount is available annu- ally in addition to Chapter 90 funding for roads . It might be appropriate to add another $500,000 in the upcoming override for capital investment in equipment replacement and building renewal. In contrast, other capital projects require large, lump -sum out- lays, needed only once in a long time. Such projects need to be financed over several years. Some might argue that the most prudent policy would be to accumulate money (in years of plen- tiful free cash, for example) in a stabilization fund for such large, infrequent investments. Lexington has had success on a small scale, for example putting half the funding for a fire engine into a stabilization fund in one year and appropriating the balance in the next year. However, for major investments such as new or renovated buildings, debt financing clearly has a role. Bonding spreads the cost of a large asset over the useful life of the asset. In one sense, debt financing also serves a pur- pose of maintaining a presence for capital in the budget, since unlike a new cash project it is not a discretionary item. Any pol- icy of "buy now, pay later" must be carefully planned to be cer- tain that future obligations can be met. Whether debt is within the levy or excluded, the impact on the taxpayer is the same, and ultimately is part of their decision on the appropriate size of the Town's budget. Lexington has authorized a significant amount of new debt in the last few years, and an analysis is needed of future debt service requirements before any new debt should be incurred. Right now rates are very low and debt may be attractive. Lexington has serious choices it has to make regarding its future. It can continue to establish policies, build them respect- fully and abandon them at the first occurrence of fiscal diffi- culties or it can use the policies as guidelines for establishing policies for the long term. These are big fiscal choices looming ahead for the community. Pay -As- You -Throw Program (PAYT) The special referendum election held on June 24 rescinded the May 15 Special Town Meeting vote to remove the word "free" from the Town bylaw and to make the PAYT program "revenue neutral." Therefore, the Town will not re- implement the PAYT program. The FY2003 appropriated budget made no provision for a refund of unused tags or barrel labels. In December, the Board of Selectmen authorized a limited refund program in which citi- zens could be reimbursed for up to $32.50 of their PAYT costs. continued on next page 2002 Annual Report, Town of Lexington Town Manager continued from previous page Trash and recycling continued to be collected at the curb each week without use of yellow bag tags or barrel labels. Residents will continue to dispose of one bulky item per week at no charge. A bulky item is defined as a trash item (e.g., sofa, mat- tress and box spring, auto tire without rim, furniture, barbeque grill without propane tank, lawn mower, storm window) that doesn't fit in a trash bag or barrel. The Town schedules 14 special curbside collections of leaf and yard waste throughout the year. Curbside yard waste collections start the first week of October and continue through the first week of December. Over the past several years, the efforts of Lexingtonians to reduce trash and increase recycling have been outstanding. With the June 24 PAYT referendum decision behind us, the Town may now go forward with a solid waste and recycling educational program that will provide long -term environmental and economic benefits. The Town will continue to strive to improve its solid waste and recycling program. A High- Performance Organization The staff's effort at working more collaboratively to maximize the human resources within the organization expanded beyond the Senior Management Team concept initiated in 1992. The Management Strategies Group (MSG), a group of 10 middle managers, began to assert itself in 1999. The group, consisting of representatives from every department within the organiza- tion, has provided valuable feedback to the organization's strategic plan and had considerable input into the creation of a communication strategy within the organization and to the citi- zens at large through the Town's first internal and external newsletters. In addition, some valuable feedback and input has been received from this group that has caused us to rethink our compensation and employee performance review systems. The Senior Management Team continued to make major contri- butions to the quality of decision - making in Town. Members are: Assistant Town Manager, Financial Director, Public Works Director, Town Clerk, Recreation Director, Police Chief, Fire Chief, Community Development Director, Planning Director, Library Director, Social Services Director, MIS Coordinator, Management Analyst, and Town Manager. The group develops budgets, strategies, planning, and all major policy recommen- dations; it reviews all major personnel decisions and recom- mendations. Together, we hope to continue to reshape and sharpen our vision regarding the performance of the organiza- tion and the service it provides to our citizens . Through our work, it is hoped that this vision can be embraced by all town employees throughout the organization. The major goal and purpose of our collaborative decision - making efforts is to encourage continuous learning as a primary value for employ- ees within the organization; to develop a flexible and adaptable work force ready and able to serve the needs of our citizens; to promote effective communication so that all inside and outside of the organization have a clear understanding of the mission of the organization, the department, and the activity at hand; and finally to encourage our employees to be proactive in solving problems at the levels of the organization in which they occur without requiring the oversight or assistance of the supervisory or management team. The staff has just begun to develop a system of performance measurement and is in the process of developing an evaluation protocol to determine how, when, and where are the best ser- vices and projects to use performance measurement. Performance measures were included in the fiscal year 2002 budget for the first time. A thoughtful and targeted performance measurement system should be very helpful to the staff and elected officials in determining future projects. Over 60 cross - functional project teams operated during 2002. The Senior Management Team largely focused its attention on leadership and developing decision - making processes. Developing a system for measuring performance and develop- ing an implementation plan for the 2020 Strategic Plan took much of the Senior Management Team's attention. The Management Strategies Group's attention for 2002 focused on developing a safer work environment and the Employee Strategy Group worked on enhancing the organization's efforts relating to wellness , health and fitness. The Financial Software Conversion, Wage and Compensation, Internal Newsletter, Project Management Steering Committee, No Place for Hate Steering Committee, and Budget Team efforts were particularly successful. Town staff played major roles managing construction activities in Town. Specifically, teams were created to help coordinate, plan and support construction activities for the Cary Memorial Library, Depot Square, the Secondary School projects and sev- eral smaller less visible projects that have added a quality dimension to life in Lexington. Strategic Planning Although the Town's strategic planning effort is chronicled elsewhere in this report, it is important to note one significant action that has tremendous promise for Lexington's administra- tive future. Key leaders from the municipal and school depart- ments met throughout 2002 in an effort to join forces to plan and implement many of the recommendations within the Strategic Planning Report. This one effort has produced immense results and the two staffs have accelerated efforts to look at areas where increased cooperation will result in more economy and effectiveness in the delivery of town services. Personnel and Collective Bargaining The Town Manager's office and organizational staff worked close- ly with the Personnel Advisory Board (PAB) in accomplishing sev- eral human resource projects. The projects are in alignment with the goals of the human resource department to attract a high -per- formance workforce by recruiting and hiring the best possible applicants and properly orienting new employees. continued on next page Page 8 2002 Annual Report, Town of Lexington Town Manager continued from previous page Mentoring Program was designed to support employees and reinforce the values of the organization. Mentoring pairs an experienced employee who teach, coach, and assist the newer employee to grow and develop in his /her position. Goals for the mentoring program include the following: provide career and professional development opportunities to enhance employees potential and succession planning for the organization; attract and retain a diverse employee population and provide services to coordinate employee needs and expectations with those of the community; tap into the knowledge and expertise of sea- soned employees as a resource for the organization. Awareness Training for employees and volunteers was provid- ed to over 300 participants. The training focused on ways to integrate the Guidelines for Civil Discourse into the practices the employees use in their interactions with Lexington resi- dents, recognizing that residents represent diversity in lan- guage, culture, style, appearances, physical abilities, and race. Customer Satisfaction Survey Tool was developed by Human Resources staff that is intended to gather feedback from inter- Personnel Advisory Committee ROLE: To assist the Town Manager's Office in achieving its human resources mission — motivating town employees to reach their full potential on the job and attracting highly qualified can- didates to fill job openings. Provides guidance and advice regarding issues related to employment and employee relations, compensation and benefits, employee communications, training and development, and health and safety. APPOINTED by the Selectmen: Co- Chairs: Janet Perry and Evelyn Silber, William Barnes, Norman Cohen, Richard Evans, Elmer Guilmartin, and Julie Schwartz - Weber. HIGHLIGHTS: • Reviewed salary survey results, providing input on interpretation. • Discussed and provided input on salary bands and range movement. • Discussed the Town's turnover report and provided feedback on the statistics. • Reviewed and made recommendations to the Benefits Plan and benefits publications. • Discussed and recommended changes to the Drug and Alcohol policy. • Discussed diversity initiatives relative to the recruitment process; provided recommendations for sourcing of candidates. • Provided feedback on updating the Town's Affirmative Action Plan. • Collaborated on the development of a Customer Satisfaction Survey for Human Resources. • nal customers regarding the effectiveness and agility of the recruitment process for the organization. Other projects the PAB assisted the staff to complete included: revision of the Affirmative Action Plan; development of perfor- mance measurements for the benefits program as well as updat- ed publications regarding employee benefits; assistance in revising the salary bands for the Town. Labor Relations included negotiations of 3 -year contracts with all six unions including MLSA Local 4928 Library, IBPO Local 501 Superior Officers, AFSCME Local 1703 Dispatch, IBPO Local 377 Patrol Officers, IAFF Local 1491 Firefighters, and AFSCME Local 1703, DPW. Thanks and farewell are extended to long -term employees Joseph Marino, Stephanie Scogland, Donald Roche, Stacey Macauda, Arnold (Skip) Lovering, James Bentley, Robert Washburn, Steve Baran, Andrew Russell, and Andrew Simmons. James Galgay, the Town's plumbing inspector for the past eight years, passed away after a long illness. Front L -R: Janet Perry, William Barnes, Rear L -R: Norman Cohen, Evelyn Silber. 2002 Annual Report, Town of Lexington Page 9 5upgel S pined :ologd Lexington 2020 Vision Implementation Committee ROLE: To be stewards of the January 2001 Lexington 2020 Vision Status Report and monitor the implementation process. The Implementation Committee will: • ensure that processes exist to facilitate achieving the goals of the report • establish measures and ensure alignment between measures and goals • review and report progress toward goals • continue public outreach to keep the community engaged and to make sure the goals are still the shared goals of the community. APPOINTED by the Selectmen, in consultation with the School Committee and the Planning Board, for 3 -year terms: Fernando Quezada, Chuck Benson, Todd Burger, Helen Cohen, Peter Enrich, Ellie Epp, Sherry Gordon, Tom Harden, Bernard Harleston, Alan Lazarus, Fred Merrill, Tony Siesfeld, Jerome Smith, and Nancy Wilson. HIGHLIGHTS: • Met approximately once a month, and established an Operations Subcommittee that met as needed during the year. • Identified links to 2020 Vision goals in the Warrant to the 2002 Annual Town Meeting. Issues important to the com- munity included: a major program to upgrade condition of the roads (approved by Town Meeting and later approved by the voters for debt exclusion), and a proposed zoning bylaw change to limit "mansionization" (fell short of the necessary 2/3 Town Meeting vote) . The Implementation Committee made it clear that it neither supported nor rejected any of the 2020 - related articles, but strongly endorsed the process by which issues of concern to the community were taken up by various committees and boards. Front L -R: Peter Enrich, Candy McLaughlin, Michael Young, Rear L -R: Fernando Quezada, Sherry Gordon, Jerome Smith, Elaine Sterzin, Ellie Epp, Nancy Wilson. • With the Town and School department staff, examined several of the less tangible goals to see what actions could be encouraged. Several new ideas emerged for follow -up. In relation to the goal to "strengthen and support existing democratic processes for town decision - making," sugges- tions were made for ways to improve civility of public dis- course, and to increase the flow of information between town government and residents. • Began working on developing measures for some of the goals. Staff were asked to inventory actions and plans for accomplishing the various goals in the Status Report. The Committee is finalizing a Progress Report for distribution to the community in January 2003. • Began discussing ways to engage the community in two - way feedback for renewing the vision and goals. 0 0 0 2J 0 cu cp 0 0 Economic Development Office ROLE: To pro- vide assistance to existing and pros- pective business- es and individu- als. The office serves as a liaison between business- Expenditures Payroll Expenses FY02 FY01 $ 57,596 $ 10,661 $ 55,918 $ 8,362 Personnel Full Time 1 1 es and local, state and federal agencies in dealing with matters such as business assistance, financing, technical guidance, land use regulations, and permits. The office is also a point of con- tact for those seeking information about the Town or access to other governmental agencies. The office provides data and services to the community on mat- ters of interest and concern to businesses. It tracks local eco- nomic indicators and labor market statistics, local development plans, land and real estate availability, building regulations, and permits. APPOINTED by the Town Manager: Joe Marino served as Economic Development Officer through FY02 ending in June. During the summer, Mary Jo Bohart was appointed and began work in September. Ms. Bohart comes to Lexington with exten- sive experience in the implementation of economic develop- ment projects and programs and a solid background in grant writing. Her prior position was Economic Development Director for the city of Somerville. An additional staff appoint- continued on next page Page 10 2002 Annual Report, Town of Lexington Economic Development Office continued from previous page ment in June included a seasonal Coordinator, Masha Traber, to manage the Liberty Ride tour which had its pilot year launch (in FY03) from July through October. HIGHLIGHTS: • Conducted outreach to and communication with Lexington businesses through an ongoing business visitation program; also, regular interface with local /regional real estate agencies and the land development community. • Assisted businesses interested in expanding their facilities in Lexington, companies interested in relocating to Lexington, and those interested in starting a business in Lexington. • Served as a contact point for numerous businesses on matters dealing with permit requirements, land development matters, and doing business in Town. • Visited multiple businesses in response to specific inquiries and offered technical assistance. • Addressed tourism issues as staff to the Tourism Committee; participated in the pilot year launch of the seasonal Liberty Ride tour. • Served as staff to the Lexington Center Committee, focusing on revitalization issues and event programs. • Worked with the Planning Board in development of a Transportation Element to the Comprehensive Plan. • Continued facilitation of the monthly Lexington Business Roundtable, which was renamed the Lexington Business Partnership. • Established initial dialogue with prospective purchasers of the Raytheon property; together with the Planning Department commenced an in -house study of the site's reuse potential. • Served as a staff participant on the Media Access Task Force, which is focused on increasing community cable access and local programming for Lexington. • Served as a staff participant on the DPW Facility Re- Evaluation Advisory Committee, which prepared a Request for Information (RFI) to gain input from the development community regarding 201 Bedford St. • Served as a staff participant on the Electric Utility Ad Hoc Committee, which is investigating the feasibility and financial implications of municipal electric delivery. • Continued a series of workshops for small businesses, includ- ing Understanding the Numbers (1/02), Doing Business on the Internet (3/02), and Writing a Winning Business Plan (10/02). • Updated and enhanced the overall database of Lexington busi- nesses. • Responded to multiple requests for Census and demographic information about Lexington. • Made presentations to various organizations on Economic Development initiatives in Lexington. Management Information Systems (MIS) ROLE: To provide high quality, cost - effective infor- mation tech- nology ser- vices to town departments so that they can provide services to the citizens of the Town. The MIS Department, along with the Public Schools MIS Department, co- manages the Town's Wide Area Network. MIS is solely responsible for the maintenance and security of Town Departments' Local Area Networks. Other respon- sibilities include technology policy development, organiza- tional training, end -user support, data management and web site maintenance. Expenditures Payroll Expenses FY02 FY01 $ 146,141 $ 211,529 $ 143,008 $ 194,617 Personnel Full Time 3 3 APPOINTED by the Town Manager: MIS Director Connie Rawson. HIGHLIGHTS: • The fiber optic data network, which replaces the old Cablevision INET, is now fully operational. All school and town buildings are now connected via single mode fiber contractually provided by RCN. • Munis Software Conversion has been completed through a joint effort of School and Town MIS and Finance Departments. • Facilities Maintenance Management Software has been installed. The project is a collaboration of MIS and Operations for both Schools and Town. A Preventive Maintenance module, Work -Order System and an Asset Management System will provide valuable information for better management of town -owned infrastructure. • A Technology Advisory Committee, consisting of over 50 town volunteers, has been established. This Committee acts as a community- consulting clearinghouse for the MIS Department. • An Employee Intranet has been developed to increase employees' access to information in order to provide bet- ter customer service. • The Town Web Site has expanded to include a public meeting calendar, downloadable forms, and access to the Town Code. 2002 Annual Report, Town of Lexington Page 11 Town Clerk /Board of Registrars Expenditures Payroll Expenses Elections (Total) Registration (Total) Records Management FY02 FY01 $160,969 $ 5,870 $ 78,293 $ 24,940 $ 10,915 $153,681 $ 6,945 $ 69,032 $ 20,860 $ 8,000 Personnel 4 4 TOWN CLERK appointed by the Town Manager: Donna Hooper since 1996 . BOARD OF REGISTRARS appointed for a 3 -year term by the Board of Selectmen: Serving along with Town Clerk Donna Hooper were Registrar Luanna Devenis [R] , reappointed for a 3 -year term ending 2005, Chair Mary Abegg [D] , term ending 2004, and Registrar Connie Foster [R] , who tended her resig- nation at the close of the year. Connie's dedication to the Town of Lexington and impartiality as Registrar during her 17 years of service will be greatly missed. The Registrars staffed voter registration sessions prior to each of the five elections conducted in 2002, including March's Annual Town Election, May's Special Election debt exclusion vote, June's Special Election to overturn a vote of Town Meeting, September's State Primary, and November's State Election. Registrars also certified a multitude of ballot question initiative petitions for the State Election, Annual Town Election petitions, and absentee voter applications. The annual census and Annual Listing of Residents 17 years and older were also conducted. The Registrars also submitted recommendations for Election Officer appointments to the Board of Selectmen. HIGHLIGHTS: • The Annual Town Meeting covering 33 warrant articles and 10 meetings was convened on March 25 at the National Heritage Museum, 33 Marrett Road, and ended May 22 at the Jonas Clarke Middle School. • Town Clerk Donna Hooper and staff members Marie Hill, Diane McKenzie, and Jean Coates directed efforts to prepare for and conduct five elections during 2002. Over 100 election officers received orientation and training for the Annual Town Election held on March 4 along with the May 20 Proposition 2 1/2 Debt Exclusion vote, the June 24 Special Election to overturn a vote of Town Meeting regarding the Pay -As- You -Throw "free" refuse collection, the September 17 State Primary, and the November 5 State Election. • The 2002 Annual Town Census reported a population of 31,122. The Commonwealth's redistricting of districts for Senator and Representative in General Court again split Lexington's repre- sentation. Senators elected were Senator Robert Havern, Arlington — 4th Middlesex District serving Precincts 1,2,4 -7 and Senator Susan Fargo, Lincoln — 3rd Middlesex District serving precincts 3 ,8 ,9 . Representative Jay Kaufman, Lexington — 15th Middlesex District serving precincts 1,5 -9 and Representative Thomas Stanley, Waltham — 9th Middlesex District serving precincts 2,3 ,4 were elected as Representatives in General Court. • A formal needs assessment and long -range plan for Lexington's Records Management operations was completed and will serve as a basis for proceeding with initiatives to collect, protect, and make available records documenting Lexington's history. Records Management resources were directed toward the preservation of Assessors volumes for the period 1820 -1840 Record of Valuation and Record of Taxes, and Town Records vol- umes for 1692 -1748 and 1748 -1779. Treatments conducted by the Northeast Document Conservation Center again included de- acidification, washing, repairing, microfilming, mylar encapsu- lation, and rebinding where needed. This long -term effort con- tinues each year, with extensive preservation needs and limited budgets. Additional volumes of Assessors records and docu- ments are scheduled for preservation in 2003. • Supplements 1 & 2 of the Code of the Town of Lexington, adopted in 2001, were published. These supplements include complete codification of the Zoning Bylaw and Development Regulations. Updates to regulations pertaining to the Board of Health, Traffic Rules and Orders, and General Bylaw changes adopted at the 2002 Annual Town Meeting were also codified and published on the Town's Internet site for ready access. • The Clerk's Office continues its role as a US Passport Acceptance Agency, processing almost 800 applications for US Passports during 2002. • Improvements continue to the Commonwealth's voter registra- tion /census (CVR) computer system, and expanded computer- ization of office operations to include an enhanced web pres- ence as a means of communicating and sharing information. • Posting of office operational information, and meetings of Boards and Committees, consisting of over 1000 public meetings posted annually, comprise one segment of the infor- mation currently posted on the Town's web site. Efforts will be directed to enhancing board and committee membership understanding of laws and regulations governing public records, open meetings, and conflict of interest issues. Population: 31,211 Registered Voters as of Vital Statistics for 2002: (as of Dec. 10, 2002) November 2002: Births 195 Unenrolled 9261 Marriages 123 Democrat 8078 Deaths 290 Republican 2954 Libertarian 31 Mass. Green Party 29 Interdependent 3rd Party 13 Socialist 4 Reform 3 Green Party USA 3 American Independent 2 Licenses: Dogs 2319 Hunting 68 Fishing 141 Page 12 2002 Annual Report, Town of Lexington Town Election Monday, March 4, 2002 Of the 20,079 registered voters eligible to vote as of February 12, 5719 people reflect- ing a turnout of 28% cast their vote. BOARD OF SELECTMAN (two for 3 years) William P. Kennedy3 3427 Dawn E. McKenna3 3216 Catherine M.D. Abbott 2777 Blanks 1989 MODERATOR (one for 1 year) Margery M. Battin' 3707 Blanks 1992 SCHOOL COMMITTEE (one for 3 years) Thomas V. Griffiths3 3205 Blanks 2491 SCHOOL COMMITTEE (one for 1 year) Robin B. DiGiammarino' 3407 Blanks 2282 PLANNING BOARD (one for 3 years) Anthony G. Galaitsis3 3150 Blanks 2551 PLANNING BOARD (one for 1 year) Karl P. Kastorf' 2778 Blanks 2923 LEXINGTON HOUSING AUTHORITY (one for 5 years) Leona W. Martins 3073 Blanks 2637 Town Meeting Members - Precinct 1 (seven for 3 years) Daniel P. Busa, Jr. 3 311 John F. Rossi3 304 John C. BartensteinV 294 James E. Barry3 265 Nancy M. Adler3 261 Mary Bowes3 259 Albert P. Zabin3 234 Carol Bukys 232 David Hornstein 166 Blanks 1534 Town Meeting Members - Precinct 2 (seven for 3 years; one for 2 years) Robin B. DiGiammarino3 398 Robert W. Cunha3 366 Daniel A. Lucas3 364 Christina J. Welch3 361 Lucy Lockwood3 347 Paul H. Lapointe3 334 Judith Boxer' 99 Joseph Walsh' 93 J. Eugene Beauchemin 66 Blanks 2796 Town Meeting Members - Precinct 3 (seven for 3 years; one for 2 years; three for 1 year) Dan H. Fenn, Jr. ; 295 William J. Frawley3 266 Shirley Rauson Frawley3 265 Nicholas A. Cannalonga3 264 Arthur Katz3 258 David J. Kessler3 249 Gloria V. Holland3 248 Alexander E. NedzeP 213 Kevin R. Johnson' 213 Daniel A . Pion' 178 Darwin P. Adams' 99 Blanks 3084 # tie to be voted by precinct with winner serv- ing 2 years and runner -up serving 1 year. Town Meeting Members - Precinct 4 (seven for 3 years; one for 1 year) Beverly Kelley3 395 Ruth S. Thomas3 368 Lisa A. Baci3 352 Martin K. White' 350 Nicholas Santosuosso3 345 John L. Davies3 334 Douglas M. Lucente3 321 Michelle Hutnik' 298 Blanks 2646 Town Meeting Members - Precinct 5 (seven for 3 years) Marjorie M. Daggett' 314 Anthony G . Galaitsis3 309 David G. Williams3 303 Paul F. Barnes3 297 John Hayward3 296 Ephraim Weiss3 285 Loretta A. PorterV 262 Samuel L. Powers3 259 Blanks 1865 Town Meeting Members - Precinct 6 (seven for 3 years; one for 2 years; one for 1 year) Norman P. Cohen' 446 Marshall J. Derby' 404 David L. Kaufman' 400 Robert V. Whitman' 395 Morton G. Kahan' 382 Jonathan A. Himmel' 373 Dana Z. Wendel' 366 Thomas M. Zimmer' 345 Florence Koplow' 199 Blanks 3394 Town Meeting Members - Precinct 7 (seven for 3 years) Martha C. Wood3 392 Deborah J. Brown' 391 Thomas V. Griffiths3 380 Philip K . Hamilton' 362 John E. Taylor3 326 Karl P. Kastorf3 278 Wendy C. Rudner3 278 Edward B . Feinman 237 Blanks 1964 Town Meeting Members - Precinct 8 (seven for 3 years; one for 2 years; two for 1 year) Richard Michelson3 495 Stewart G. Kennedy3 415 Roger F. Borghesani3 409 Florence E. Connor' 369 Margaret Bradley3 368 Charles Hornig3 366 Lorraine M. Fournier' 279 David C. Horton' 201 Larry N. Belvin' 171 Anne E. Frymer' 162 Blanks 3584 Town Meeting Members - Precinct 9 (seven for 3 years; one for 1 year) Janice A. Kennedy3 343 Donald A. Chisholm3 292 Alice J. Adler3 267 Wendy Manzi 264 Emily R. Donovan' 259 Mary E. Donahue3 252 Richard Schaye3 241 Christopher P. Busa' 240 Michael E. Schroeder 217 Francine Stieglitz 3 Andrew Aufiero 1 Jonathan Burstein 1 Margaret Coppe 1 James Cosgrove 1 William Levison 1 Ruth Liberman 1 Ann Miller 1 Daniel Perez 1 Geoffrey Wade 1 Blanks 1886 'elected for 1 year Selected for 3 years 2elected for 2 years Selected for 5 years 2002 Annual Report, Town of Lexington Page 13 Special Elections SPECIAL ELECTION Monday, May 20, 2002 Of the 20,128 registered voters eligible to vote as of April 30, a total of 8020 people, reflecting a 40% turnout, cast their vote. QUESTION 1: Shall the Town of Lexington be allowed to exempt from the provisions of Proposition 2-1/2 the amounts required to pay for the bonds to be issued in order to pay for improve- ments to town streets , and to take by eminent domain, purchase or otherwise acquire any fee, easement or other inter- est in the land necessary therefore? YES: 4764 NO: 3218 BLANKS: 38 QUESTION 2: Shall the Town of Lexington be allowed to exempt from the provisions of Proposition 2 -1/2 the amounts required to pay for the bonds to be issued in order to reconstruct the Lincoln Park athletic fields and parking lot? YES: 4177 NO: 3791 BLANKS: 52 QUESTION 3: Shall the Town of Lexington be allowed to exempt from the provisions of Proposition 2 -1/2 the amounts required to pay for the bonds to be issued in order to design, construct, origi- nally equip and furnish two new elemen- tary schools to replace the current Fiske and Harrington Elementary Schools? YES: 4426 NO: 3561 BLANKS: 33 SPECIAL ELECTION Monday, June 24, 2002 Of the 19,896 registered voters eligible to vote as of June 4, a total of 10,600 people, reflecting a 53% turnout, cast their vote. QUESTION: Shall the Town vote to approve the action of the representative town meeting whereby it was voted to amend section 90 -9 of the General Bylaws relating to trash disposal by deleting the word "free" and authorizing a fee for resi- dential trash disposal provided that the fee shall be set annually so that the total annu- al revenue estimated to be received from the fee in any given fiscal year shall not exceed the amount by which the Town's estimated maximum tax levy limit for such fiscal year exceeds the Town's esti- mated tax levy for such fiscal year (i.e., a revenue neutral trash fee)? YES: 3615 NO: 6932 BLANKS: 53 State Primary Election VOTER TURNOUT Of the 20,124 registered voters eligible to vote, a total of 7743 people reflecting 38.5% of those eligible cast their vote. Total Registered Voters Voter Turnout Mass. Democrat Libertarian Green Republican Unenrolled Other 8067 29 26 2962 9014 26 5992 9 11 1731 0 0 Tuesday, September 17, 2002 Results are only listed for races with nominations. DEMOCRATIC PARTY SENATOR IN CONGRESS John F. Kerry 5138 All Others 11 Blanks 843 GOVERNOR Robert B. Reich 2485 Shannon P. O'Brien 1980 Warren E. Tolman 868 Thomas F. Birmingham 584 Steven Grossman 12 All Others 2 Blanks 61 LIEUTENANT GOVERNOR Lois G. Pines 2421 Christopher F. Gabrieli 1661 John P. Slattery 1165 Blanks 745 ATTORNEY GENERAL Thomas F. Reilly 4286 All Others 6 Blanks 1700 SECRETARY OF STATE William Francis Galvin 3912 All Others 3 Blanks 2077 TREASURER James W. Segel 2183 Timothy P. Cahill 1153 Michael P. Cahill 595 Stephen J. Murphy 458 All Others 1 Blanks 1602 AUDITOR A. Joseph DeNucci 3442 All Others 8 Blank 2542 REPRESENTATIVE IN CONGRESS Seventh District Edward J. Markey 4758 James O. Hall 675 Blanks 559 GOVERNOR'S COUNCIL Third District (Precincts 3,8,9) Marilyn M. Petitto Devaney 916 Blanks 934 GOVERNOR'S COUNCIL Sixth District (Precincts 1,2,4 -7) Michael J. Callahan 2099 All Others 1 Blanks 2042 SENATOR IN GENERAL COURT Third District (Precincts 3,8,9) Susan C. Fargo 1339 Blanks 511 SENATOR IN GENERAL COURT Fourth District (Precincts 1,2,4 -7) Robert A. Havern III 2542 All Others 3 Blanks 1597 REPRESENTATIVE IN GENERAL COURT Ninth District (Precincts 2,3,4) Thomas M. Stanley 1125 All Others 6 Blanks 997 REPRESENTATIVE IN GENERAL COURT Fifteenth District (Precincts 1,5 -9) Jay R. Kaufman 3093 All Others 7 Blanks 765 DISTRICT ATTORNEY Martha Coakley 4095 All Others 7 Blanks 1890 REGISTER OF PROBATE John R. Buonomo 1736 Diane Poulos Harpell 1328 Ed McMahon 534 All Others 1 Blanks 2393 continued on next page Page 14 2002 Annual Report, Town of Lexington State Primary Election continued from previous page LIBERTARIAN PARTY SENATOR IN CONGRESS Michael E. Cloud 7 Blanks 2 GOVERNOR Carla A. Howell 9 LIEUTENANT GOVERNOR Richard P. Aucoin 6 Blanks 3 AUDITOR Kamal Jain 5 Blanks 4 State Election Tuesday, November 5, 2002 Of the 20,378 registered voters eligible to vote as of October 16, a total of 14,710 people rep- resenting 72% of those eligible cast their vote. SENATOR IN CONGRESS John F. Kerry (D) 10,650 Michael E. Cloud (L) 2151 Randall Caroline Forsberg (D) 459 All Others 39 Blanks 1411 GOVERNOR /LT. GOVERNOR O'Brien and Gabrieli (D) 7360 Romney and Healey (R ) 6262 Stein and Lorenzen (G) 886 Howell and Aucoin (L) 89 Johnson and Schebel (I) 25 All Others 5 Blanks 83 ATTORNEY GENERAL Thomas F. Reilly (D) 10,523 All Others 55 Blanks 4132 REPUBLICAN PARTY SENATOR IN CONGRESS Jack E. Robinson All Others Blanks GOVERNOR Mitt Romney All Others Blanks LIEUTENANT GOVERNOR Kerry Murphy Healy Jim Rappaport All Others Blanks SECRETARY OF STATE Jack E. Robinson All Others Blanks 20 18 1692 1522 16 193 1092 611 2 26 751 1 97 10,189 2890 6 1625 6495 5810 1129 3 1273 9494 1608 897 2 2709 SS 10,610 93 86 3921 SECRETARY OF STATE William Francis Galvin (D) Jack E. Robinson, III (R ) All Others Blanks TREASURER Timothy P. Cahill (D) Daniel A. Grabauskas (R ) James O'Keefe (G ) All Others Blanks AUDITOR A. Joseph DeNucci (D) John James Xenakis (I) Kamal Jain (L) All Others Blank REPRESENTATIVE IN CONGRE Seventh District Edward J. Markey (D) Daniel Melnechuk (J) All Others Blanks QUESTION 1: Eliminating State Personal Income Tax A YES would have eliminated any state per- sonal income tax for income or other gain realized on or after July 1, 2003. A NO would make no change in state tax laws. YES: 4527 NO: 9183 BLANKS: 1000 QUESTION 2: English Language Education in Public Schools A YES would have required that, with limit- ed exceptions, all public school children must be taught English by being taught all subjects in English and being placed in English language classrooms. A NO would make no changes in English language education in public schools. YES: 7833 NO: 6062 BLANKS: 815 QUESTION 3: Taxpayer Funding for Political Campaigns Do you support taxpayer money being used to fund political campaigns for public office in the Commonwealth of Massachusetts? YES: 6729 NO: 7055 BLANKS: 926 QUESTION 4: Clean Elections Ninth Middlesex District only (Precincts 2, 3, 4) Shall the state representative from this dis- trict be instructed to vote in favor of legisla- tion that would fully implement and fund the state's voter - approved Clean Elections law, which provides a set amount of public funding for candidates who agree to strict fundraising and spending limits? YES: 3 300 NO: 1026 BLANKS: 672 TREASURER Daniel A. Grabauskas 664 Bruce A. Herzfelder 650 All Others 1 Blanks 416 REGISTER OF PROBATE John W. Lambert 918 All Others 1 Blanks 812 MASSACHUSETTS GREEN PARTY GOVERNOR Jill E. Stein 11 LIEUTENANT GOVERNOR Anthony F. Lorenzen 10 Blanks 1 TREASURER James O'Keefe 10 Blanks 1 GOVERNOR'S COUNCIL Third District (Precincts 3,8,9) Marilyn M. Petitto Devaney (D) 2655 All Others 14 Blanks 1963 GOVERNOR'S COUNCIL Sixth District (Precincts 1,2,4 -7) Michael J. Callahan (D) 6002 All Others 17 Blanks 4059 SENATOR IN GENERAL COURT Third District (Precincts 3,8,9) Susan C. Fargo (D) 3144 All Others 15 Blanks 1473 SENATOR IN GENERAL COURT Fourth District (Precincts 1,2,4 -7) Robert A. Havern III (D) 6392 All Others 20 Blanks 3666 REPRESENTATIVE IN GENERAL COURT Ninth District (Precincts 2,3,4) Thomas M. Stanley (D) 3098 All Others 67 Blanks 1833 REPRESENTATIVE IN GENERAL COURT Fifteenth District (Precincts 1,5 -9) Jay R. Kaufman (D) 6899 Michael J. Dever (U) 1859 All Others 4 Blanks 950 DISTRICT ATTORNEY Martha Coakley (D) 10,221 All Others 32 Blanks 4457 REGISTER OF PROBATE John R. Buonomo (D) 7558 John W. Lambert (R ) 4056 All Others 4 Blanks 3092 2002 Annual Report, Town of Lexington Page 15 Moderator ROLE: To preside over Town Meeting and appoint members of the Appropriation Committee, Capital Expenditures Committee, the Cary Lecture Series, and Lexington's repre- sentative on the Minuteman Regional School Committee. ELECTED by the voters at large for a 1 -year term: Margery B attin . HIGHLIGHTS: • Worked with Town Meeting members, boards and commit- tees to improve the Town Meeting process. The quality of Lexington's citizen participation is unparalleled; the dedi- cation of its staff unequaled. Patience and a sense of humor prevailed. • Served as a Director of the Massachusetts Moderators Association and was active in training new moderators throughout the state. • Continued the following practices: — Held a pre -Town Meeting planning session with article sponsors, Town Counsel, Town Clerk, and Finance Committee Chairmen to review timing, procedural mat- ters, anticipated scheduling difficulties, audio - visual requirements, probable amendments, and potential areas of disagreement. — Held a 2 -hour workshop for new Town Meeting members, Town Counsel, Appropriation, Capital Expenditures, Planning Board, and TMMA chairmen to answer ques- tions, clarify financial and planning terms and concepts, and explain legal issues and Parliamentary procedures. • Sent written instructions to the sponsors of citizen articles to aid them in preparing for Town Meeting. • Wrote a newspaper article explaining the protocol regard- ing citizen participation. 2002 Elected Town Officials BOARD OF SELECTMEN (five members, 3 -year terms) Term Expires 2003 Peter D. Enrich 35 Clarke Street Term Expires 2004 Jeanne K. Krieger 44 Webster Road Leo P. McSweeney, Chair 435 Lincoln Street Term Expires 2005 William P. Kennedy 135 Wood Street Dawn E. McKenna 9 Hancock Street MODERATOR (1 -year term) Term Expires 2003 Margery M. Battin 15 Paul Revere Road SCHOOL COMMITTEE (five members, 3 -year terms) Term Expires 2003 Robin B. DiGiammarino 2 Sunset Ridge Scott F. Burson, Chair 58 Sherburne Road South Term Expires 2004 Anthony B. Close 174 Wood Street Sherry L. Gordon 7 Stedman Road #408 Term Expires 2005 Thomas V. Griffiths 7 Volunteer Way PLANNING BOARD (five members, 3 -year terms) Term Expires 2003 Karl P. Kastorf 545 Bedford Street Term Expires 2004 Sara B . Chase 1 Grassland Street Term Expires 2005 Anthony G. Galaitsis, Chair 7 Burroughs Road John L. Davies 18 Prospect Hill Road Term Expires 2006 Thomas M. Harden 32 Hill Street LEXINGTON HOUSING AUTHORITY (four elected mem- bers and one appointed member, 5 -year terms) Term Expires 2004 Nancy M. Cannalonga 942 Waltham Street Term Expires 2005 Leo P. McSweeney 435 Lincoln Street Term Expires 2006 Nicholas Santosuosso, Chair 2 Washington Street Term Expires 2007 Robert N. Cohen, appt. 10 Grassland Street Leona W. Martin 19 Thoreau Road Page 16 2002 Annual Report, Town of Lexington Town Meeting Members AT LARGE PRECINCT 2 Margery Battin 15 Paul Revere Road Term Expires 2003 Peter Enrich 35 Clarke Street J. Eugene Beauchemin 10 Aerial Street Donna Hooper 47 Emerson Garden Marian Cohen 8 Plymouth Road Jay Kaufman 1 Childs Road Kenneth Ford 10 Lisbeth Street William Kennedy 135 Wood Street Lauren MacNeil 17 Sutherland Road Jeanne Krieger 44 Webster Road Michael O'Sullivan 12 Aerial Street William Lahey 22 Fair Oaks Drive Scott Wilson 23 Pleasant Street Dawn McKenna 9 Hancock Street James Wilson 43 Locust Avenue Leo McSweeney 435 Lincoln Street Donald Wilson 36 Fern Street PRECINCT 1 Term Expires 2003 Joel Adler 22 Village Circle Laura Boghosian 4 Russell Road Jean Cole 23 Whipple Road Maria -Elena Kostorizos 20 Wheeler Road Janet Moran 41 Bartlett Avenue Paul Topalian 46 Circle Road Judith Zabin 1 Page Road Term Expires 2004 John Breen 8 Crescent Hill Avenue Jonathan Cole 23 Whipple Road Stephen Cole, Jr. 857 Emerson Gardens Road Lillian MacArthur 42 Emerson Gardens Eric Michelson 16 Emerson Gardens Barry Sampson 8 Brandon Street Carol Sampson 8 Brandon Street Term Expires 2005 Nancy Adler 22 Village Circle James Barry 10 Crescent Hill Avenue John Bartenstein 46 Sanderson Road Mary Bowes 32 Arcola Street Daniel Busa, Jr 6 Farm Road John Rossi 40 Arcola Street Albert Zabin 1 Page Road Term Expires 2004 James Avery 8 Daniels Street Thomas Diaz 10 Tower Road Karen Dooks 5 Mohawk Drive Andrew McAleer 121 Follen Road Barry Orenstein 132 Follen Road Joseph Walsh 19 Butler Avenue Term Expires 2005 Judith Boxer 33 Philip Road Robert Cunha 10 Stevens Road Robin DiGiammarino 2 Sunset Ridge Paul Lapointe 224 Follen Road Lucy Lockwood 15 Smith Avenue Daniel Lucas 3 Tower Road Christina Welch 41 Locust Avenue PRECINCT 3 Term Expires 2003 Darwin Adams 8 Field Road Samuel Berman 11 Barberry Road Jacqueline Davison 86 Spring Street Kevin Johnson 283 Concord Avenue Richard Neumeier 2 Pitcairn Place Daniel Pion 12 Barrett Road Robert Rotberg 14 Barberry Road Term Expires 2004 Nancy Cannalonga 942 Waltham Street Sara Chase 1 Grassland Street Sherry Gordon 7 Stedman Road Patrick Mehr 31 Woodcliffe Road Alexander Nedzel 4 Chadbourne Road Mary Neumeier 2 Pitcairn Place Loren Wood 14 Benjamin Road continued on next page 2002 Annual Report, Town of Lexington Page 17 Town Meeting Members continued from previous page Term Expires 2005 Nicholas Cannalonga 942 Waltham Street Dan Fenn, Jr. 59 Potter Pond Shirley Rauson Frawley 68 Potter Pond William Frawley 68 Potter Pond Gloria Holland 3 April Lane Arthur Katz 18 Barberry Road David Kessler 20 Barberry Road PRECINCT 4 Term Expires 2003 Gloria Bloom 17 Loring Road Timothy Counihan 27 Percy Road David Harris 5A Eliot Road Michelle Hutnik 10 Hilltop Avenue Peter Kelley 24 Forest Street Barrie Peltz 8 Jackson Court Marina Smith 22 Muzzey Street Term Expires 2004 Nyles Barnert 142 Worthen Road Scott Burson 58 Sherburne Road South Georgia Glick 21 Eliot Road Charles Lamb 55 Baskin Road John Rosenberg 64 Bloomfield Street Sandra Shaw 51 Wachusett Drive Judith Uhrig 15 Vine Brook Road Term Expires 2005 Lisa Baci 18 Fair Oaks Terrace John Davies 18 Prospect Hill Road Beverly Kelley 24 Forest Street Douglas Lucente 8 Great Rock Road Nicholas Santosuosso 2 Washington Street Ruth Thomas 10 Parker Street Martin White 50 Bloomfield Street PRECINCT 5 Term Expires 2003 David Burns 46 Ridge Road Elaine Dratch 2 Maureen Road Margaret Nichols 4 Rumford Road Blair Ruocco 54 Webb Street James Shaw 20 Vine Street Sam Silverman 18 Ingleside Road Jed Snyder 482 Lowell Street Term Expires 2004 Ira Crowe 53 Woburn Street Irene Dondley 22 Leonard Road Andrew Friedlich 22 Young Street Paul Hamburger 18 Cooke Road Carol Liff 19 Douglas Road M. Masha Traber 106 Maple Street Charles Vail 66 Woburn Street Term Expires 2005 Paul Barnes 500 Lowell Street Marjorie Daggett 9 Burroughs Road Anthony Galaitsis 7 Burroughs Road John Hayward 358 Woburn Street Loretta Porter 24 Fletcher Avenue Ephraim Weiss 462 Lowell Street David Williams 1433 Massachusetts Avenue PRECINCT 6 Term Expires 2003 Bebe Fallick 4 Diehl Road Edmund Grant 27 Grove Street Florence Koplow 9 Brent Road Jane Pagett 10 Oakmount Circle Edith Sandy 353 North Emerson Road Sheldon Spector 26 Suzanne Road H. Jerrold VanHook 89 Meriam Street Term Expires 2004 Florence Baturin 11 Alcott Road Paul Chernick 14 Somerset Road Peter Cohen 5 Diehl Road Alan Lazarus 22 Woodland Road Martin Long 9 Franklin Road Frank Sandy 353 North Emerson Road Thomas Zimmer 48 Hancock Street Term Expires 2005 Norman Cohen 56 Coolidge Avenue Marshall Derby 23 Suzanne Road Jonathan Himmel 66 Hancock Street Morton Kahan 44 Hancock Street David Kaufman 152 Burlington Street Dana Wendel 126 Grant Street Robert Whitman 5 Hancock Avenue continued on next page Page 18 2002 Annual Report, Town of Lexington Town Meeting Members continued from previous page PRECINCT 7 Term Expires 2003 Marsha Baker 46 Burlington Street Steven Colman 63 Fifer Lane Robert Coyne 2 Heritage Drive Audrey Friend 84 Fifer Lane Fred Martin 29 Dewey Road James Wood, Jr 51 Gleason Road Alan Wrigley 205 Grove Street Term Expires 2004 Neal Boyle, Jr. 23 Pine Knoll Road George Burnell 4 Eaton Road Margaret Counts-Klebe 94 Winter Street David Kanter 48 Fifer Lane Joyce Miller 23 Fifer Lane David Miller 23 Fifer Lane Jane Trudeau 7 Volunteer Way Term Expires 2005 Deborah Brown 47 Robinson Road Thomas Griffiths 7 Volunteer Way Philip Hamilton 2 Grove Street Karl Kastorf 545 Bedford Street Wendy Rudner 18 Pine Knoll Road John Taylor 11 Linmoor Terrace Martha Wood 51 Gleason Road PRECINCT 8 Term Expires 2003 Richard Battin 15 Paul Revere Road Larry Belvin 10 Denver Street Anne Frymer 64 Asbury Street Steven Hurley 70 Reed Street Ingrid Klimoff 75 Reed Street Shirley Stolz 2139 Massachusetts Avenue Carolyn Tiffany 109 Reed Street Term Expires 2004 Elizabeth Bryant 18 Liberty Avenue John Cunha 11 Homestead Street Diana Garcia 3 Gerard Terrace Thomas Harden 32 Hill Street David Horton 68 Paul Revere Road Alan Levine 54 Reed Street James Osten 8 Revere Street Term Expires 2005 Roger Borghesani 24 Hastings Road Margaret Bradley 48 Bellflower Street Florence Connor 12 Cedar Street Lorraine Fournier 24 Cedar Street Charles Hornig 75 Reed Street Stewart Kennedy 38 Liberty Avenue Richard Michelson 54 Asbury Street PRECINCT 9 Term Expires 2003 Narain Bhatia 8 Nickerson Road Richard Canale 29 Shade Street Susan Elberger 10 Ellison Road Janet Perry 16 Ellison Road Fred Rosenberg 76 Wood Street Michael Schroeder 2 Welch Road Francine Stieglitz 3 Amherst Street Term Expires 2004 Anthony Close 174 Wood Street Rodney Cole 80 School Street Margaret Coppe 12 Barrymeade Drive Thomas Fenn 15 Shade Street Hank Manz 14 Ellison Road Dorris Traficante 16 Fairbanks Road Term Expires 2005 Alice Adler 10 Nickerson Road Donald Chisholm 166 Lincoln Street Mary Donahue 3 Crosby Road Emily Donovan 110 Wood Street Janice Kennedy 135 Wood Street Wendy Manz 14 Ellison Road Richard Schaye 7 Jean Roadm 2002 Annual Report, Town of Lexington Page 19 Town Meeting Members Association (TMMA) ROLE: To inform Town Meeting members in advance on all warrant articles, meeting proce- dures and general Town governance matters of sig- nificance in forthcoming Town Meetings. To act as an interface between Town Meeting and the Municipal Government, School Committee and other Town Committees. To act as a voice and source of public informa- tion for the Town Meeting when the Meeting is not in session. To improve Town Meeting procedures and processes and assist in governing Lexington when requested or deemed necessary. MEMBERSHIP: All Town Meeting members are automatical- ly members of the Association. At the first information meeting, precincts meet individually and elect their Precinct Chair, Clerk and Associate officers. Those officers become the TMMA Executive Committee, and serve for one year. TMMA officers are elected by the members at the annual meeting of the Front L -R: Francine Stieglitz, Margaret Counts - Klebe, Paul Hamburger, Mary Bowes. Rear L -R: Hank Manz, Ingrid Klimoff, Charles Hornig, Andy Friedlich, Marjorie Daggett, David Kaufman, Jon Cole, Eph Weiss, Dana Wendel. Association. The Executive Committee meets the Wednesday of each month, except when Town Meeting is in session or in July and August. The monthly meetings are open to all. We were greatly saddened by the death of Sheila Clemon -Karp, who was so involved at the town, state, and national levels. HIGHLIGHTS: • Reviewed and discussed the following: Financial summit meetings on the 2003 budget Budget projections for FY04 Update on current and proposed school build- ing projects Ongoing issues involved with Hanscom Field — The municipalization of utilities — How Comprehensive Permits (40B) are han- dled • Met with the Town Development Officer & the Co- Chairs of the Center Revitalization Committee • Met with the Town Moderator to discuss the divi- sive nature of the 2003 Town Meeting and the abil- ity of residents to put their own Article on the Warrant or call for a Special Town Meeting rather than bringing suit against the Town. second • Due to some residents' concern over the TMMA list server being on the School Dept. computer, the TMMA server was moved to an independent service provider as a means to con- trol unwanted mail and reduce the requests to remove Town Meeting Members from the list. 2002-2003 Executive Committee Officers Chair: Vice - Chair: Treasurer: Clerk: Andy Friedlich Hank Manz Charles Hornig Wendy Manz Prct. 1 2 3 4 5 6 7 8 9 Chair Jonathan Cole Marian Cohen Shirley Frawley John Rosenberg Marjorie Daggett David Kaufman Marsha Baker Ingrid Klimoff Janice Kennedy Clerk Mary Bowes Eugene Beauchemin Patrick Mehr David Harris Ephraim Weiss Norman Cohen Margaret Counts -Klebe Stewart Kennedy Rodney Cole Associate Janet Moran James Avery Jacqueline Davison Gloria Bloom Paul Hamburger Dana Wendel Philip Hamilton Larry Belvin Francine Stiegltz Page 20 2002 Annual Report, Town of Lexington 0 0 buqegei S pinEa Town Meeting Annual Town Meeting Mown Meeting was called to order by Moderator Margery M. Battin a total of 12 times. However, two were brief, pro forma events, and three were Special Town Meetings. Sessions were held on March 25, April 1, 8, 10 and 22; May 1, 6, 8 and 22. The three Special Town Meetings were held on March 25, May 15 and December 16. The March 25 and April 1 sessions were held at the National Heritage Museum, the remaining in the Clarke Middle School auditorium. The Rev. Susan Morrison of the United Methodist Church offered the invocation. The following deceased Town Meeting Members were honored for their years of dedicated service to the Town: Ronald Cowell, Marjorie Madoff, Diran Semonian, William Sullivan, Evelyn Lees, David Reiner and Elizabeth Flynn. At subsequent meetings, Diversity Awards were presented to Metco Director Cheryl Waldron and Estabrook School teacher Heather Kelliher. Former Selectman Catherine Abbott was rec- ognized for her years on the Board of Selectmen. High School Honor Students were also recognized. ARTICLE ACTION SUMMARY: ART. 1: Annual Town Election. See page 13 ART. 2: Reports of Committees Reports relating to articles under consideration were presented at the appropriate times. ART. 3: Appointments to Cary Lecture Series Adopted April 8. Moderator to appoint committee of three to run lectures for current year under the wills of Eliza Cary Farnham and Suzanna E. Cary. ART. 4: Operating Budget Adopted May 22. Provides monies for all Town Departments. Amounts to be raised in the tax levy except as noted. Numbers in the left hand column refer to line items. EDUCATION 1100 Lexington Public Schools Also see Arts. 10 & 11 and Special Town Meeting of March 25. $61,564,696 1200 Minuteman Regional School $843 ,688 EMPLOYEE BENEFITS 2100 Contributory Retirement With $65 ,762 transferred from Water Enterprise Fund; $16,441 from Sewer Enterprise Fund. 2120 2130 - 2150 $2,721,766 Non - Contributory Retirement $123,000 Insurance $4,884,033 With $109,872 transferred from Water Enterprise Fund; $24,434 from Sewer Enterprise Fund; $22,680 from Recreation Enterprise Fund. Further, amounts for employee health and life insurance be transferred to fund cost items included in collective bargaining agreements. DEBT SERVICE 2210 Payment on Funded Debt $2,185,000 With $19,200 transferred from receipts reserved for appropriation. 2220 Interest on Funded Debt $292,933 2230 Temporary Borrowing $347,875 2240 Exempt Debt $1,339,535 OPERATING ARTICLES 2310 2320 Reserve Fund Salary Adjustments To fund items resulting from collective - bargaining agreements as they bear on wage and salary plan. To be distributed among personnel services accounts autho- rized by the Selectmen. With $1,743 transferred from Water Enterprise Fund; $1,744 from Sewer Enterprise Fund. ORGANIZATIONAL EXPENSES 2410 Services & Expenses Personnel 2410 Services & Expenses COMMUNITY SERVICES 3000 DPW Personnel With $254,541 transferred from Water Enterprise Fund; $219,061 from Sewer Enterprise Fund; $100,000 from Cemetery Trust Funds; $75,000 from Recreation Enterprise Fund. $150,000 $327,668 $41,975 $97,400 $3,174,054 continued on next page 2002 Annual Report, Town of Lexington Page 21 Town Meetings continued from previous page 3000 DPW General Expenses With $216,067 transferred from Water Enterprise Fund; $127,082 from Sewer Enterprise Fund. 3600 Transportation Personnel 3600 Transportation Expenses With $79,193 transferred from Parking Meter Fund. 3700 Water Department Transfer from Water Enterprise Fund. 3800 Sewer Department Transfer from Sewer EnterpriseFund. PUBLIC SAFETY 4100 Law Enforcement Personnel 4100 Law Enforcement Expenses With $16,000 transferred from Parking Meter Fund. 4200 Fire Department Personnel 4200 Fire Department Expenses CULTURE AND RECREATION 5100 Library Personnel 5100 Library Expenses 5200 Recreation Department Transfer from Recreation Enterprise Fund. SOCIAL SERVICES 6000 Social Services Personnel 6000 Social Services Expenses COMMUNITY DEVELOPMENT 7100 7100 7200 7200 7300 Community Dev. Personnel Community Dev. Expenses Planning Personnel Planning Expenses Economic Dev. Personnel With $33 ,020 of Personnel costs for oper- ating the Liberty Ride funded by $33,020 in anticipated revenues. $3,888,088 $64,261 $279 ,308 $4,911,735 $7,941,089 $3,864,790 $410,572 $3,381,744 $484,726 $1,491,257 $266,394 $1,244,608 $173,185 $290,857 $585 ,789 $58,360 $175,134 $58 ,450 $90,616 7300 Economic Dev. Expenses With $97 ,605 of expenses for operating the Liberty Ride funded by $97 ,605 in anticipated revenues. GENERAL GOVERNMENT 8110 Board of Selectmen Personnel With $3,324 transferred from Water Enterprise Fund; $831 from Sewer Enterprise Fund. 8110 8120 8130 8200 Board of Selectmen Expenses Legal Fees and Expenses Town Report Town Manager Personnel With $46,848 transferred from Water Enterprise Fund; $11,712 from Sewer Enterprise Fund. 8200 Town Manager Expenses TOWN COMMITTEES 8310 8320 8330 Appropriation Committee Expenses Misc. Boards & Committees Expenses Public Celebrations FINANCE 8400 Finance Personnel With $245,464 transferred from Water Enterprise Fund; $61,365 from Sewer Enterprise Fund. 8400 Finance Expenses With enrollment in Flexible Spending Plan funded by anticipated revenues. Treasurer /Collector authorized to enter into compensating balance agreements during fiscal years 2002, 2003 and 2004, as permitted by General Laws Chapter 44, Section 53F. TOWN CLERK 8500 Town Clerk Personnel 8500 Town Clerk Expenses $118,385 $64,404 $74,090 $225 ,000 $6,000 $318,246 $14,667 $1,000 $8 ,755 $25 ,000 $826,330 $219,900 $220,784 $65 ,395 continued on next page Page 22 2002 Annual Report, Town of Lexington Town Meetings continued from previous page MANAGEMENT INFORMATION SYSTEMS 8600 MIS Personnel With $44,020 transferred from Water Enterprise Fund; $11,006 from Sewer Enterprise Fund. $152,390 8600 MIS Expenses $205,220 ART. 5: Supplementary Appropriations for current fiscal year 2002. Adopted May 1. Appropriated $32,500 to Town Clerk Personnel and $17,500 to Town Clerk Expenses to cover cost of two unanticipated Town Elections . Transfer from Unreserved Fund Balance. ART. 6: Prior Year's Unpaid Bills. Indefinitely postponed, April 22. ART. 7: Supplementary Appropriations for Authorized Capital Improvement Projects. Indefinitely postponed, April 22. ART. 8: Capital Projects and Equipment Adopted May 6 except for Item "g" adopted May 22. a. DPW equipment With $214,500 from tax levy; $53,000 from Water Enterprise Fund; $60,000 from Sewer Enterprise Fund b. Pine Meadows Improvements Transferred from Recreation Enterprise Fund. c. Traffic Improvements From tax levy. d. Street Related Improvements With $650,000 from tax levy; $450,000 from Highway Reimbursement Notes. e. Playground/ Recreation Improvements From tax levy. f. Storm Sewer Improvements From Sewer Enterprise Fund. g. Sidewalk Improvements From tax levy. h. Town Building Envelope Program Treasurer authorized to borrow. $327,500 $300 ,000 $180,000 $1,100,000 ART. 9: Water System Improvements Adopted May 6. With $340,000 from Water Enterprise Fund; $560,000 borrowed. For upgrading water distribution in Lowell, Pearl and Shade Street areas. $30,000 $100,000 $50,000 $685,000 $900,000 ART. 10: School Technology Program Adopted May 6. For computer hardware, software and equipment. ART. 11: School Capital Project Adopted May 6. To be borrowed. For repairs to gym floor at Clarke Middle School. ART. 12: Computerized Tree Inventory Indefinitely postponed, April 22. Would have created an inventory of trees on town -owned land. ART. 13: Muzzey Condominium Repairs Indefinitely postponed, May 8. $185,000 $80,000 ART. 14: Muzzey Condominium: Amend Quitclaim Deed Indefinitely postponed, May 8. ART. 15: Amend Zoning Bylaw: Waltham Street Indefinitely postponed, April 8. Would have changed designation of a plot on the Waltham line to CRS from RO. ART. 16: Amend Zoning Bylaw Adopted April 8. Added "indoor athletic facilities" to allowed uses in a CRS zone. ART. 17: Technical Corrections to Zoning Bylaw Adopted April 8. Minor changes to clarify and simplify exist- ing Bylaw. ART. 18: Amend Bylaw - Zoning for Sheds Indefinitely postponed, April 8. ART. 19: Amend Zoning Bylaw Adopted April 8. Clarified definitions of building size. ART. 20: Amend Zoning Bylaw: Designed to mitigate impact of building large houses in established neighborhoods. Not adopted April 10. Sections A -D and G Adopted April 22. Sections E and F ART. 21: Amend Zoning Bylaw Adopted April 22. Codifies the Town's Zoning Bylaws. ART. 22: Amend Wetlands Protection Bylaw Adopted April 8. Clarified definitions of wetlands. ART. 23: Transfer of Land on Worthen Road to Conservation Commission. Indefinitely postponed, April 8. ART. 24: Board of Health: Body Art. Adopted April 8. Established fines (non - criminal) for viola- tions of regulations on body art. ART. 25: Historic Districts Commission Adopted April 8. Established fines (non - criminal) for viola- tions of certain Commission regulations. continued on next page 2002 Annual Report, Town of Lexington Page 23 Town Meetings continued from previous page ART. 26: Amend General Bylaws: Sidewalks Indefinitely postponed, April 8. Would have clarified abuttor responsibility for clearing snow and ice from sidewalks. ART. 27: Amend General Bylaws: Fees Adopted April 8. Technical revisions. ART. 28: Resolution: Use of Appropriated Funds Adopted May 8. To ensure that funds are spent only as direct- ed by Town Meeting. ART. 29: Community Preservation Act Indefinitely postponed, May 6. Would have allowed Town to join State program that promotes allocation of tax surcharges to specific projects involving open space, historic preservation and affordable housing. ART. 30: Community Preservation Act Indefinitely postponed, May 6. Details regarding Art. 29. ART. 31: Amend Permanent Easement Indefinitely postponed, April 22. Would have authorized Selectmen to grant a change in use of a pipeline on Town property from petroleum prod- ucts to cable optical. ART. 32: Early Retirement Incentive Indefinitely postponed, May 8. Would have permit- ted Town to adopt Early Retirement Program to certain town employees. ART. 33: Use of Funds to Reduce Tax Rate $3,200,000 Adopted May 22. Transferred from Unreserved Fund Balance. Special Town Meeting March 25, 2002 ART. 1: Street Related Improvements Adopted March 25. Selectmen /Treasurer authorized to borrow, provided Town votes to exempt the amount from the limitation of Prop 2-1/2. ART. 2: Conservation Land Acquisition Indefinitely postponed, March 25. Regarding Wright Farm on Grove Street. ART. 3: Lincoln Park Adopted April 1. To reconstruct athletic fields on Lincoln Street, provided Town votes to exempt the amount from the limitation Prop. 2-1/2. Further, that $100,000 of annual debt service be paid from Recreation Enterprise Fund. $7,000,000 $3,400,000 ART. 4: School Capital Project Adopted March 25. Selectmen /Treasurer authorized to borrow, Permanent Building Committee authorized to supervise projects "A" for remodeling and extraordinary repairs at Diamond Middle School ($950,000) and "B" for design and engineering plans at the High School ($150,000) . ART. 5: School Rebuilding Program Adopted March 25. To replace Fiske and Harrington elementary schools. Selectmen /Treasurer authorized to borrow, Permanent Building Committee authorized to supervise construction, provided Town votes to exempt the amount from the limitation of Prop. 2-1/2. $11,000,000 $32,150,000 Special Town Meeting May 15, 2002 Amend General Bylaw Governing Pay -As- You -Throw (PAYT) Trash Program Adopted May 15. Allowed Town to charge a fee for collecting non - recyclable trash. Special Town Meeting December 16, 2002 Pay -as- You -Throw (PAYT) Reimbursement Adopted December 16. Set procedures for reim- bursing residents for certain fees paid for trash col- lection. Total amount paid not to exceed $327,000, and to come from DPW budget. Page 24 2002 Annual Report, Town of Lexington PUBLIC SAFETY Police Department APPOINTED by the Town Manager: Christopher Casey, Chief of Police. During 2002, the Lexington Police Depart- ment faced the new year with the challenges of 9/11 and staffing levels that were below the ideal. Threat conditions and protective Expenditures* Payroll Expenses FY02 FY01 $ 3,850,600 $ 397,828 $3,635,807 $ 370,820 Personnel Full Time 65 65 Part Time 5 5 * Expenditures include Police Department, Parking Meter Maintenance and Public Safety Dispatch measures in and around Hanscom Air Force Base, and an Air - Show in June put additional strain on staffing. The men and women of the Lexington Police Department stepped up to these challenges ensuring that shifts were covered and delivery of police services uninterrupted. During the course of the year important criminal investigations were successfully completed and public service programming expanded. Personnel Changes Authorized for 53 sworn officers, the department began the year with 44 sworn officers. Ten new officers have been appointed to fill positions vacated by retirements and resigna- tions. Hsien -Kai Hsu, Lexington's first Mandarin Chinese - speaking officer, Kevin Veno, Brian Savage, Thomas Leyne, John Frissore, James Rettman and Christina Demambro have all completed a 26 -week Recruit Training Program through the Massachusetts Criminal Justice Training Council and have completed their 12 -week Field Training Program. All are cur- rently assigned to Patrol. Salvatore Mirabella, Steven Papia and Joseph Kelly have been given conditional offers of employment and at the close of 2002 they are in the Recruit Academy Training Program at the Criminal Justice Training Facility in Boylston Massachusetts. Officer Aiden Evelyn returned to the Lexington Police Department from active military service after having been called up from the Reserves as a result of September 11, 2001. Officer John Mazerall was appointed to the Detective Bureau as a School Resource Officer assigned to the Minuteman Regional Vocational High School. The position was made possible through a grant obtained jointly by the Lexington Police Department and the Minuteman School District. Mary Donahue was appointed as Lexington's Parking Enforcement Officer. Dispatcher William Ryan retired from service after 22 years. Shannan Hatch was appointed to the position of Dispatcher. Noteworthy Investigations and Commendations • Police investigated six Armed Robberies that occurred during January 2002. Successful joint investigations by the Arlington and Lexington Police led to the arrest of four young men from Arlington and Lexington who were responsible for these crimes. • Lexington Detectives uncovered information regarding a gaming operation and participated in recovering $500,000 in cash after search warrants were executed in neighboring communities. • The Middlesex Suburban Drug Task Force of which Lexington is a member made 103 arrests and seized $169,000 in cash, two firearms, twelve vehicles, 1400 grams of cocaine, 1100 bags of heroin, 23 pounds of marijuana, and three dwellings. • Lexington Detective Steven Garabedian participated in multi - jurisdictional investigations that solved a number of break -ins and thefts from telephone company buildings in communities along the Route 128 belt. • Lexington Police Detective Rick Corazzini investigated and solved the break -in and theft of $250,000 of computer equip- ment from a local company. Corazzini received a Commendation for his work and solved a number of break - ins and thefts in other communities as well. • The Lexington Police were called to assist Lincoln Police in locating a distraught man who had abandoned his car at the Minute Man National Historical Park on Route 2A. Lexington's membership in the Northeastern Massachusetts Law Enforcement Council responded with 60 police officers through mutual aid who conducted extensive searches and found the Arlington man alive in a wooded area off of Route 2A. continued on next page Lexington's Newest Patrol Officers: Front L -R: Brian Savage, James Rettman, Kevin Veno, Rear L -R: Hsien Kai Hsu, Christina Demambro, John Frissore, Thomas Leyne. adl beoH uor iq ologd 2002 Annual Report, Town of Lexington Police Department continued from previous page • Police also solved a rash of vending machine breaks that had occurred over a period of several months arresting two Bedford men for the crimes. • Detective Rick Corazzini again participated in a joint inves- tigation with Federal Authorities recovering $27,000 of coun- terfeit money before it could be injected into the local econ- omy. • Officer Lester Baker, a 6 -year veteran of the Lexington Police, was recognized by Mothers Against Drunk Driving as "Officer of the Year" for his efforts in enforcing the "Drunk Driving Law." • Dispatcher Steve Herrera was commended for the caring assistance he provided over the phone to a couple experienc- ing childbirth. New Initiatives In spite of manpower shortages, the Lexington Police provided a number of community initiatives aimed at prevention and safety during the course of the year. • The Lions Club of Lexington donated a portable radar unit to be used in conjunction with the Police Motorcycle as well as investigative software used to enhance photographic evi- dence. • Lexington Bike Officers conducted a bicycle safety day dur- ing which residents participated in programs designed to enhance safe operation of bicycles and encourage the use of safety equipment. Patrol Officer Paul Callahan inspects a child safety seat. aJHod uoi6u!xai • Lexington Police Officers provided residents with child safe- ty seat inspections and training. Two hundred car seats were inspected and parents provided with instructions on appropri- ate installation of car seats . For seats found to be insufficient for protection, recalled, or condemned by the officers, new car safety seats were provided through a grant from the Governors Highway Safety Bureau. • A seat belt checkpoint was also held providing educational incentives for motorists to "Buckle -up." • The Police Department in partnership with Cary Memorial Library, conducted a Child Safety I.D. Program providing Lexington residents with photographic identification cards of their children. • In the wake of 9/11 and our goal of developing comprehen- sive emergency plans, a mock drill was held at the Clarke Middle School involving identification of the emergency, effective communication, efficient evacuation of the school and coordination with other agencies including the Massachusetts State Police and The Northeastern Massachusetts Law Enforcement Council. • The Police and Inspectional Services partnered to address issues related to the Town's Noise Bylaw. The Police Department acquired a noise meter used to measure noise when complaints are received, ensuring compliance with the bylaw. • A grant from the Governors Highway Safety Council provid- ed Lexington with funding to participate in the "Click -it or Ticket" enforcement campaign aimed at increasing voluntary compliance with seatbelt usage. • The Lexington Police participated in a fund - raiser to help sup- port on -going programs and services for victims of domestic violence . The event was accomplished in partnership with Lexington's Domestic Violence Response Team (DVRT) and with the Support Committee for Battered Women. Training Captain Robert Raposa attended the Federal Bureau of Investigation's National Academy at Quantico, Virginia. For 10 weeks Raposa participated in curricula involving Law Enforcement Communications, Leadership and Management, Forensic and Behavioral Science and Law. Every state was rep- resented in Raposa's class, as were 22 foreign countries. The Police Department is a member of the Town -wide Emergency Management Team, including Police, Fire, DPW, Engineering, Inspectional Services, and School Departments. Extensive planning has been ongoing since Y2K and expanded since 9/11. The group develops plans to enhance the Town of Lexington's ability to respond to critical incidents. The effort augments work with the Massachusetts Emergency Management Agency. SATURN, the State -wide Anti - Terrorism Network enhances federal, state and local communication in an effort to respond to and manage terrorist threats through information sharing and Incident Command Protocols. Service Calls and Statistics Serious crime decreased by about 17%, due in large part to the targeting of traveling thieves . Other criminal activity increased by about 18% and can be attributed to acts of vandalism and other minor property crimes. Participating in Grant Funded Traffic Enforcement programs resulted in an overall increase in selective enforcement activities by 5%. Specific behaviors tar- geted include driving under the influence with enforcement efforts increased by 50%. continued on next page Page 26 2002 Annual Report, Town of Lexington Police Department continued from previous page Complaints and Calls For Service Motor Vehicle Accidents 1003 Animal Control 246 Alarms Residential /Commercial 1818 Alarms /Other 272 Medical Assists 1453 Motorists Assists 536 Missing Persons 46 Disturbances /Disputes /Noise 475 Building & Person Checks 1537 Suspicious Activity 322 All Crimes 1016 Miscellaneous Calls 3793 Criminal Court Summary Arrests without Warrant 124 Arrests with Warrant 23 Criminal Summons 222 Clerks Hearings 47 Private Complaints 8 Protective Custodies 12 Juvenile Diversions 19 Criminal Court Cases Motor vehicle homicide 0 Operating to Endanger 20 Operating without License 59 Operating under Influence 42 Operating Revoked /Suspended License 74 Use of M/V without Authority 1 Disorderly /Disturbing the Peace 15 Liquor Violations 14 Vandalism /Malicious Damage 15 Forgery /Uttering 0 Receiving Stolen Property 10 Protective Order Violations 11 Drug Violations 52 Summary Of Serious Offenses Arson 2 Rape 0 Assault /Including Weapons 41 Robbery /Home Invasion 6 Burglary /Breaking and Entering 35 Larceny 248 Motor Vehicle Theft 4 High Accident Locations (10 or more) Massachusetts Avenue (Lexington Center Area) 28 Bedford Street (Area of Route 128) 24 Bedford Street at Hartwell Avenue 12 Bedford Street at Harrington Road 11 Bedford Street at Worthen Road 10 Bedford Street at Eldred Street 10 Massachusetts Avenue at Marrett Road 10 (by Minuteman Regional) Motor Vehicle Citations Issued Warnings 1395 Civil Infractions 2037 Criminal Complaints 148 Arrests 65 Total 3645 Fines Generated By Traffic Enforcement Parking Violations $124,341 Moving Violations $ 87,710 Larcenies — Reported ... 248 Calls for Service 12,517 Auto Thefts 4 Serious Offenses 332 Accidents 1003 211,1 1989 2002 Larcenies – Reported 14000 1�1 12000 Calls for Service 1989 2002 24 600 989 Auto Thefts 2002 1989 Serious Offenses 2002 1989 Accidents 2002 Police Manual Policy Committee ROLE: To review the Police Department Manual and make recommendations at least once a year to the Board of Selectmen concerning revisions, amendments, and additions. APPOINTED: by the Selectmen: Selectmen's Liaison and Chair Peter Enrich, Chief Christopher Casey, Gerald McLeod, Edith Flynn, William Hayes, and Cleveland Coats. HIGHLIGHTS: • Reviewed and made recommendations regarding new Performance Evaluation Criteria and Tools. • Reviewed and made recommendations regarding the revised Field Training Program. • Worked with Police Department personnel to develop pro- grams designed to bring the Lexington Police into compli- ance with National and State Accreditation Standards. 2002 Annual Report, Town of Lexington Page 27 Traffic Safety Advisory Committee ROLE: To advise the Selectmen on traffic safety issues. Residents with traffic - safety - related concerns or suggestions write to the Selectmen's Office and these items are forwarded to the TSAC where they are scheduled for a public meeting. TSAC recommendations are presented to the Selectmen at a public hearing. If approved, the recommendations are forward- ed to the Department of Public Works for implementation. APPOINTED by the Selectmen: Acting Chair David Carbonneau (DPW), Bill Mix, Steve Frymer, Nijdeh Haven, Susan Bottan (School Department), Captain Steven Corr (Police Department), Eric Zanin and Gail Wagner (Transportation Coordinator) . HIGHLIGHTS: The following recommendations were made: • Follen Road at Locust Street: Relocate Stop sign to more visible location and paint stop line. • Hancock Street at Adams Street: Install Blind Driveway sign. • Paul Revere Road at Cedar Street: Relocate Stop sign fur- ther into intersection, add stop line, and clear vegetation at corner to improve sight distance. • Lincoln Street from Worthen Road to Audubon Road: Install crosswalk at skating rink entrance, install crosswalk at Audubon Road, No Parking regulations on one side of Lincoln Street between Worthen Road and Audubon Road as well as on residential side of Hastings Road. • Spring Street: Install crosswalk at Grassland Street. • Worthen Road: Install crosswalk cones at High School and Center Pool complex crosswalks. Fire Department APPOINTED by the Town Manager: Chief Peter Torode since June 2001. ROLE: To pro- tect the lives and property of the community from emergencies involving fire, medical, hazardous materials, and environmental causes. This mission will be achieved through public education, code management, and emergency response. Expenditures FY02 FY01 Payroll $3,278,794 $3 ,205 ,313 Expenses $ 313,303 $ 304,537 Personnel Full Time 54 54 The Chief of the Fire Department is designated the Emergency Management Director for the Town. The Emergency Management Director's role is to provide guidance and assis- tance to the citizens of the community following natural disas- ters and other emergencies and to be the point of contact for State and Federal aid in the wake of a major incident. HIGHLIGHTS: • Continued to adapt our service delivery according to antici- pated public safety needs. The most significant of these endeavors has been in the area of fire safety education and injury prevention. The SAFE (Student Awareness of Fire Safety Education) program is an example of our formal effort. Informal examples include inspections and code management, and presentations at various facilities and events in Town. • Operational priorities remain Life Safety, Incident Management, and Property Conservation (whether personal, public, or environmental). Responded to medical emergen- cies, fires, and alarms for fires, motor vehicle accidents, haz- ardous materials incidents, and calls for rescue and aid. • Provided emergency medical service and called upon para- medics for advance life - support care when needed. Census of incidents continued to increase at a steady rate, following a dramatic increase of 30% in the mid-nineties. • This year, the Town and the Department made a commitment to start a paramedic service and expect to achieve that goal next year. Interested firefighter EMTs are now in training and experienced paramedics have been and will be hired through attrition. Fire Prevention Division • Continued to administer two primary programs — fire safety education and code compliance. The Division is staffed by the Assistant Chief and is assisted by suppression personnel. In the fire safety education endeavor, the SAFE program con- tinues to be a great success. The SAFE staff has accom- plished their goal to bring the NFPA "Learn Not To Burn" program to 600 elementary schools students. The SAFE Team conducted another SAFE mini -camp at the Bridge School in April. The 50 youngsters in the day -long event had the opportunity to perform tasks that a firefighter would in emergency situations. A grant from the Office of the State Fire Marshall provides funds for the SAFE program. • Delivered other fire safety programs to industry and schools. Annual Open House continues to be a popular and effective event, spreading the fire safety message to children and their parents. This was our 21st Open House. • The code compliance program is still growing. Smoke detec- tor, fire alarm and fire protection systems, oil burner, LP gas storage, underground storage tank removals and testing, gasoline stations, and mandated fire prevention inspections continued on next page Page 28 2002 Annual Report, Town of Lexington Fire Department continued from previous page require the attention and the time of both staff and fire sup- pression personnel. Several major commercial buildings and four municipal projects were checked from fire protection plan review through acceptance inspection. Fire Suppression and Emergency Response This past year has been a very active one. There were several multiple alarm fires, working fires, and hazardous materials incidents as well as emergency medical calls, motor vehicle accidents, and calls for alarms. For example, there were: • 3458 total emergency responses; 1362 by the East Lexington Station. This is the tenth year of more than 3000 responses. • 1974 emergency medical responses of which 1468 of these involved the transportation of one or more patients to a med- ical facility. The primary ambulance transported 1263 patients; 205 by the reserve ambulance (most of these were due to simultaneous calls) . There were responses to 55 haz- ardous materials incidents. Fire Loss • Estimated annual property loss from fire exceeded $2 mil- lion. There were 12 significant fires including 4 multiple alarm fires, a 2 -alarm fire on 542 Mass. Ave., a 2 -alarm fire on Edison Way, a 2 -alarm fire on 22 Pine Knoll Road, and a 2 -alarm fire at 556 Lowell Street. Personnel • Five new Fire Fighter/ Paramedics were added in 2002: John MacEachern, Ann McGrath, Edward Bolle, Thomas McCarthy, and Oleg Feldman. • Fire Fighter Robert Washburn retired in 2002. • The Fire Department Honor Guard marched in the Patriots' Day, Memorial Day, and Veterans Day parades. • Department members also attended the memorial service in New York City for those brother and sister fire fighters who perished in the World Trade Center incident on September 11. New Equipment and Programs • The Department placed a new ambulance in service this year. It was also awarded a Federal Emergency Management Agency grant to help fund a vehicle to replace a brush engine; delivery is expected in spring 2003. • The Department continues to work with the Water Department on hydrant testing, marking, and cataloging. About 400 hydrants were inspected and tested for available water supply for fire suppression. • Participated with the Council on Aging conducting monthly blood - pressure clinics at the Senior Center and the Department's annual elderly dinner, important components of the interaction between the members of the department and seniors. Emergency Response • Total Emergency CaIIs ❑ Medical CaIIs 5000 4000 3500 3000 2500 2000 1500 1000 500 0 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2002 Annual Report, Town of Lexington Page 29 Board of Health ROLE: To pro- tect and promote the health of resi- dents and those who work in or visit the Town; to develop and implement effective health policies, regulations and programs Expenditures Payroll FY02 FY01 $176,273 $174,620 Personnel Full Time 4 4 Part Time 1 1 that prevent disease and ensure the well -being of the community. APPOINTED by the Town Manager: Chair Burt Perlmutter, MD; James Beck, MD, Ph.D.; Elaine Grunberg, MD; Dennis Sterzin; and Martha Wood, MBA. Both James Beck and Dennis Sterzin retired in 2002 and were replaced by Wendy Heiger Bernays, Ph.D. and James Fearnside. Staff: Director Beverly Anderson, MPH, CHO; Environmental Health Agent Stephanie Scogland (left September 2002, replaced by Charles Covahey, RS); Public Health Nurse Joyce Cheng, RN; Animal Control Officer Kathy Fox; Tobacco Control Officer Joseph Genova, and Administrator Ann Belliveau. Health Assessment The comprehensive health assessment of the community initi- ated in 2000 was completed. The report of the assessment included a compilation of health data on the town, information from community health discussion groups, and a list of health priorities for future health program planning. The health assess- ment report is available to the public on the town web site and at the public library. Based on the priorities listed in the assessment, the Board resolved to focus and create programs related to obesity, phys- ical exercise and chronic disease. Other current programs con- sistent with the priorities noted include emergency planning, pesticide awareness projects, and diabetes -risk screening. Emergency Planning The Board of Health increased its meeting schedule to provide time for emergency planning. Focus was on the areas of emer- gency planning where public health control measures may be war- ranted including pandemic influenza, bioterrorism events, and natural disasters such as flooding. The Board has contacted local hospitals to learn about their plans for dealing with infectious dis- ease incidents. Health staff are also working with town agencies including Police, Fire and DPW to develop plans for emergency events, and have joined State bioterrorism planning groups. Diabetes Screening and Awareness The Board of Health collaborated with the Joslin Clinic of Boston, a leader in diabetes treatment, to develop a screening and awareness program on type 2 diabetes. The incidence of type 2 diabetes, also called "adult onset" diabetes, is growing rapidly worldwide, and is now even seen in young children. To date, 43 persons have been given a risk assessment, blood glu- cose screening, and cholesterol profile at the Public Health Nurse's Office. Other elements of the program included a lec- ture on diabetes risk in the Asian community, and an upcoming cable TV program on the subject. The program is consistent with the priority determinations of the comprehensive health assessment regarding obesity, physical exercise and chronic disease. Toxics Use Reduction for Food Establishments A program designed to promote awareness of txics in local food establishments was carried out with support from a grant from the Toxics Use Reduction Institute. Seventy persons from local food establishments, and representatives from the school system and DPW were trained at workshops held during the year. The Board supported programs to enhance awareness of pesti- cides and herbicides, and ways to reduce pesticide usage through integrated pest management (IPM) practices. The pro- grams focused on the use of pesticides by residents for land- scaping and lawncare, and pest control measures by food estab- lishments. Both projects were supported by a grant from the Toxics Use Reduction Institute at the University of Lowell. Mercury Control Program The Board of Health participated in a Northeast Solid Waste Consortium (NESWC) sponsored program to reduce mercury in the waste stream. A potent neurotoxin, mercury biomagnifies in the environment and causes severe health effects if ingested. Mercury is deposited into area lakes and streams, often after dispersion into the air by waste incinerators. Mercury ther- mometers, blood pressure cuffs, switches, and thermostats may be deposited at the Health Department, Office of Community Development, at no charge. Residents may dispose of fluores- cent bulbs at the Minuteman Household Hazardous Waste facil- ity at no charge. Small businesses may also dispose of mercury - containing items for a small fee. Food Safety Program The Board of Health improved its food safety and code enforce- ment program in order to better protect all customers but espe- cially the very young and seniors who may be susceptible to food - borne illnesses. Increased inspections, risk ratings for establish- ments serving vulnerable populations, and enhanced enforcement for facilities with poor compliance were implemented. Tobacco Control The budget for the statewide tobacco control program was cut by 80% by Governor Jane Swift, resulting in the elimination of the Minuteman Tobacco Control program. The program served the towns of Lexington, Bedford, Concord and Lincoln in the development and enforcement of anti - tobacco regulations and the creation of tobacco education programs. continued on next page Page 30 2002 Annual Report, Town of Lexington Board of Health continued from previous page Influenza Vaccinations Over 600 people received influenza vac- cinations through Board of Health spon- sored clinics. In addition to the yearly influenza vaccine clinic for seniors and the chronically ill, residents in good health and under the age of 65 were given the option of receiving a low -cost vaccine supplied by the Public Health Nurse's office. Thirty people chose this option. In addition, municipal employees were offered vaccines as well to protect key public safety and maintenance personnel against the flu. Inspections 650 Biosafety 1 Camps 7 Demolitions 66 Disease 11 Dumpsters 19 Environmental Hazards 13 Food Establishments 295 Housing 50 Ice Rink /Indoor Air Quality 1 Lead paint 10 Massage Establishments 5 Nuisance 28 Plan Reviews 94 Pools 24 Septic 1 Tanning Establishments 1 Water Testing 20 Wells 4 Complaints 130 Animals 12 Asbestos 3 Dumpsters 11 Environmental 14 Food 15 Household Hazardous Waste 0 Housing 21 Indoor Air Quality 2 Lead 7 Mosquitoes 6 Nuisance 29 Nursing Home 0 Pools 1 Tobacco 1 Water Testing 8 West Nile Encephalitis 0 Inquiries 841 Air Quality 8 Animals 41 Asbestos 16 Biosafety 13 Camps 16 Cancer 4 Childcare 1 Disease 140 Domestic Violence 4 Environmental Hazards 26 Food Establishments 115 Hazardous Waste 136 Housing 39 Lead Paint 17 Massage 60 Mosquitos 15 Nuisance 26 Pesticides 26 Pests 13 Pools 20 Radon 4 Septic 47 Water Testing 17 Wells 17 West Nile Encephalitis 20 Communicable Diseases 99 Campylobacter 14 Cryptosporidiosis 1 E. coli 0157:H7 1 E. coli non- 0157:H7 2 Encephalitis 1 Giardia 11 H. influenza type f 0 Hepatitis A 0 Hepatitis B 17 Hepatitis C 9 Legionellosis 1 Lyme Disease 9 Meningitis 1 Pertussis 3 Salmonella 7 Strep Pneumonia 1 Tuberculosis 13 Varicella 8 Screening and Services Blood pressure 173 Diabetes risk 40 Mantoux (TB) test 10 Immunizations Hepatitis B 82 Influenza 1111 Pneumococcal 48 Polio 0 Tetanus 3 Animal Control Licensed dogs 2320 Dog and cat bites reported 15 Animal control calls 1205 Dogs brought to shelter 17 Quarantines for possible rabies exposure 48 Animal bylaw violations and warnings issued 217 Permits Issued 383 Animal 17 Camp 8 Food Establishments 138 Funeral Directors 1 Hotels 3 Massage Establishments 19 Massage Therapists 40 Medical Waste Transporters 1 Methyl Alcohol 12 Pools 20 Recombinant DNA Laboratories 4 Rubbish Transporters 9 Septic Haulers 12 Septic Installers 10 Syringe 7 Tanning 1 Temporary Food Permits 61 Tobacco 20 2002 Annual Report, Town of Lexington Page 31 PUBLIC FACILITIES Department of Public Works APPOINTED by the Town Manager: Director William Hadley since April 2000. The Public Works organi- zation is a team of professsion- als dedicated to enhancing the quality of life in Lexington and supporting the Town's Expenditures Payroll Expenses Total FY02 FY01 $ 4,088,313 $13,760,165 $17,848,478 $ 3,998,807 $13,908,376 $17,907,183 Personnel 7 7 Full Time 88 88 Part Time 7 7 Seasonal 3 3 core values. Every effort is made to maximize the efficient, effec- tive use of their resources in support, maintenance and upkeep of the infrastructure, public lands and programs. They are committed to public safety and providing prompt, courteous, quality service to their customers and each other. IMPACT OF PAYT In the first few months of 2002 the Public Works Department continued to oversee the environmentally successful Pay -As- You -Throw solid waste program that was implemented in 2001. As part of this program, a four -year contract extension was suc- cessfully negotiated with Waste Management Inc. to include weekly recycling at no extra cost to the Town between January 2002 and June 30, 2002. This added service allowed the resi- dents the opportunity to increase their commitment to recycling with the goal of increasing recycling volume. On March 30, the Town was ordered by the Superior Court to stop the PAYT program. The DPW staff continued to promote the basic values of the PAYT program and to seek ways to reduce Lexington's solid waste generation and to increase recy- cling. Staff from the DPW and schools accelerated their efforts to increase recycling within the schools. Plans were approved to operate the cardboard drop off at the com- post site on Hartwell Avenue. In the fall the operating hours of the compost drop off was extended to include Saturday mornings. The DPW provided guidance and support to the Board of Selectmen throughout the debate on whether refunds should be offered. Staff provided the Selectmen various options for a PAYT refund. In late December refunds were offered to Lexington residents for up to $32.50 per household. HIGHLIGHTS: • The Director continued to be actively involved in various con- struction and renovation projects including the secondary schools, Cary Memorial Library and Depot Square Beautification projects, the latter of which was completed in October. • The Forestry employees once again participated in the Holiday Lighting Project stringing up all the lights in the public areas around the center. This was the second year of a strong partnership with the Chamber of Commerce, the Holiday Lighting Committee, and the Public Works Department. • The Manager of Operations continued to oversee the Facility Maintenance Management Software System. Pilot programs are currently being monitored at the Police Station, Town Office Building, Estabrook School, and the Diamond Middle School. Once completed, the Cary Memorial Library will be the first new building utilizing the new maintenance soft- ware. • Completed the repainting and reconstruction work on the two water storage tanks on Morgan Road. • The Town has been very supportive of the services provided by DPW. Staff will continue to work together to become a more efficient and effective organization by seeking out inno- vative means to accomplish its goals. DPW Administration ROLE: To manage personnel, monitor the annual budget and supervise the numerous projects and competitively bid contracts for Public Works services including rubbish, recycling and spe- cial collections for State - banned hazardous products, snow plowing, street lighting, transportation, and parking program. HIGHLIGHTS: • Staff provided support for the Solid Waste Coordinator and the Pay - As- You -Throw (PAYT) trash disposal sys- tem. This office assisted with vendor sales accountability and was the only venue for residents to exchange the free trash tags for a barrel label and also for the purchase of the pro- rated labels. Expenditures Payroll Expenses Total FY02 FY01 $ 304,583 $ 27,536 $ 332,119 $358,544 $ 29,649 $388,193 Personnel Full Time 7 7 • Administrative support was provided for the regional Household Hazardous Products Facility including the accounting function and analysis of statistics for the eight member towns. • Staff was liaison to several work groups and ad hoc commit- tees devoted to the renovation or relocation of the DPW Operations Facility. continued on next page Page 32 2002 Annual Report, Town of Lexington DPW: Engineering Division continued from previous page Engineering Division ROLE: To pro- vide design, con- struction and man- agement services to the DPW as well as to many other departments, boards, commit- Expenditures Payroll Expenses Total FY02 FY01 $ 351,022 $ 10,238 $ 361,238 $ 258,301 $ 16,373 $ 274,674 Personnel Full Time 7 7 tees, and the general public. Town Engineer: Peter Chalpin, P.E., appointed September 1998. • Infrastructure Renewal: Engineering staff designed, managed and /or supervised projects totaling approximately $3.2 million. Contract 02 -1 Street Resurfacing Contractor: E. H. Perkins, Inc. Resurfaced 4 street miles $760,000 Contract 01 -5 $315,000 Mass. Avenue Area Water Main Cleaning & Lining Contractor: Delitizia Bros. Corp. Phase 19 of the 20 -year program addressed 5000 feet of unlined water mains. Contract 00 -10 $500,000 Collection Sewers Phase 3 Contractor: Fiore Construction Corp. Lincoln, Weston and Westview Sreets and Maguire Road Depot Square /Emery Park Reconstruction $714,000* Contractor: J. Marchese & Sons • Federal Grant implemented by the State Highway Department with cooperation of the local Engineering Division. Contract 02 -11 Water Distribution Improvements Contractor: Dami & Sons, Inc. Spring and East Streets, Concord Avenue, Frost Road, Fair Oaks and Outlook Drives. $550,000 Landfill Closure Assessment Study $185,000 Contractor: Camp, Dresser & McKee, Inc. Contract 01 -13 Sewer Rehabilitation Investigation Phase $110,000 Contractor: Tutela Engineering Inc. • Facilities Design, Construction & Renewal: Engineering staff designed, managed and /or supervised projects totaling approximately $318 ,000 . Contract 00 -2 Police Station A/C Modifications Contractor: Mechanical Service Engineers, Inc. Replacement of air conditioning system in Dispatch Center $25,000 Contract 02 -4 Visitors' Center Heating System Replacement Contractor: Mechanical Service Engineers, Inc. Contract 02 -2 Cary Hall Flat Roof Repairs Contractor: Greenwood Industries, Inc. Contract 02 -5 Fire HQ Electrical System Replacement Contractor: Petro Electric, Inc $25,000 $54,000 $214,000 • WaterlSewer Connection Permits: Issued 368 permits for water or sewer service connections by town - licensed con- tractors. • Street Opening Permits: Approved and issued 265 permits for opening or occupying the public way to contractors. • Property /Utility Records: Received 1800 requests for infor- mation from citizens , contractors , developers , and realtors. Street Light Maintenance Program ROLE: To proactively maintain a cost - effective lighting sys- tem that enhances public safety along Lexington roadways, while considering all characteristics of light source quality. Expenditures FY02 FY01 Expenses $ 304,875 $ 240,831 Manager of Operations: Brian Gilbert. continued on next page Lighting Options Committee ROLE: To advise the Selectmen on lighting issues. APPOINTED by the Selectmen: Myla Kabat -Zinn, Peter Kovner HIGHLIGHTS: • Realized the committee's long -term goal of the Town owning its streetlights. Lexington continues to benefit from both cost - savings and improved service. • Streetlights are being changed and upgraded on an indi- vidual basis by the Town Engineering Department. Townwide budgetary issues have placed constraints on a comprehensive changeover. Despite this, a coordinat- ed program is being developed to replace all fixtures and lights that fail to capture cost - savings for the Town, maintain appropriate light levels, reduce glare, and pro- vide good color rendition. • Lexington's innovative streetlighting demonstration project is being visited by representatives of other towns interested in energy- efficient and high - quality municipal lighting. 2002 Annual Report, Town of Lexington Page 33 DPW: Street Light Maintenance Program continued from previous page HIGHLIGHTS: • The Town has maintained the streetlights since March 2000; members of the Forestry Division inspect and change photo - sensor cells and lights bulbs. Service calls are addressed two nights a week. If the repair involves more difficult problems involving wiring and /or replacement of fixture heads, an electrical contractor is dispatched to resolve. • In calendar 2002, 1262 outages were reported to the call cen- ter, of which Town staff and the electrical contractor com- bined, repaired 1200; leaving 62 outages open at the end of the year. The response time to resolve requests averaged eight days. • The call center for streetlight maintenance operates from the DPW Operations Facility at 201 Bedford Street. The toll -free telephone number dedicated to reporting outages is 1-877 - FIX -LAMP or 1-877-349-5267. • Lexington Police assisted the DPW by identifying 103 outages. Public Building Maintenance ROLE: To ensure environmentally safe and aesthetical- ly pleasing public buildings by provid- ing custodial ser- vices, preventive maintenance, repairs and renovations, Expenditures Payroll Expenses Total FY02 FY01 $ 305,849 $ 437,601 $ 743,450 $ 270,323 $ 466,567 $ 736,890 Personnel 16 16 Full Time 9 9 Part Time 1 1 monitoring energy use, and overseeing contracted repairs. Superintendent: Wayne Medlin appointed April 2001. HIGHLIGHTS: • Staff oversaw installation of a security card access system on the exterior doors at Town Hall, and an ADA- approved auto- matic door opener on the rear entrance. • Installed new ADA - compliant interior door locks in Town Hall. • Renovated the Old Reservoir bathhouse including the instal- lation of a new electrical panel and painting of the restrooms. • Performed miscellaneous electrical work in Depot Square for the Emery Park reconstruction project. • Repainted the exterior and interior bathrooms and main ceil- ing of the Visitors Center. • Put into place a pilot program for a work -order system to help manage and make the department a more efficient and effec- tive operation. • These accomplishments, plus day -to -day emergencies and customized custodial services, could only be accomplished by the concentrated team effort of the Public Building Maintenance Division and the whole Public Works staff. Highway Division ROLE: To maintain 126 miles of accept- ed streets and side- walks, the drainage system and brooks, and to oversee the Road Machinery Division. Expenditures Payroll Expenses Total FY02 FY01 $ 661,714 $ 201,481 $ 863,195 $ 607,183 $ 163,452 $ 770,635 Personnel Full Time 16 16 Superintendent: Wayne Brooks appointed May 2000. HIGHLIGHTS: • Street and Sidewalk Repair: Used over 1200 tons of asphalt to maintain roads, sidewalks and install berm. • Storm Drain Maintenance: Repaired and rebuilt over 72 catch basins. • Catch Basin Cleaning: Cleaned 4577 catch basins. Contractor: Lloyd Truax & Co. Inc. $29,201 • Street Sweeping: Performed by town personnel on a straight -time basis using town equipment. • Traffic Line and Crosswalk Markings: Lines were painted in the summer and fall by a publicly -bid contractor. Crosswalk and parking lines were painted in the spring by DPW staff on an overtime basis. Contractor: Markings, Inc. $5,682 • Traffic Sign Maintenance: 2400 traffic control signs and 500 parking meters are maintained by the Town. All repairs and installations were conducted by Highway personnel to ensure a timely response to traffic control issues. • Traffic Signal Maintenance: The Town maintains 13 traffic control signals and 11 additional flashing signals or spot- lights. Staff replaced bulbs and a private contractor per- formed repairs on an on -call basis. Contractor: Tri -State Signal $5,120 Snow Removal Operations ROLE: To handle all snowplowing operations using Public Works staff and 34 pieces of town -owned equipment including 7 sanders, and 31 pieces of hired plowing equipment and operators. Program Manager: Highway Superintendent Wayne Brooks HIGHLIGHTS: In the winter of 200 1 -2002, Lexington experienced 13 snow and ice storms for a total of 25 inches of snow. Five storms required full plowing operations. During the entire winter season, 3896 tons of sand and salt were used. Expenditures Payroll Expenses Total FY02 FY01 $ 291,394 $ 320,538 $ 611,932 $ 525,143 $ 425,077 $ 950,220 Personnel Full Time All DPW Staff continued on next page Page 34 2002 Annual Report, Town of Lexington DPW: Road Machinery Division continued from previous page Road Machinery Division ROLE: To maintain all Public Works, Fire and School vehicles in a ready /active status. Public Works equip- ment consists of 160 vehicles ranging from sedans, pickups and dump trucks to off -road construction equipment including backhoes, front -end loaders, lawn mowers, landscaping and lawn maintenance equipment. The mechanics also maintain 13 Fire Department vehicles and 7 School Department vehicles. Expenditures Payroll Expenses Total FY02 FY01 $ 182,866 $ 203,571 $ 386,437 $ 187,496 $ 235,669 $ 423,165 Personnel Full Time 5 5 Superintendent: Wayne Brooks appointed May 2000. HIGHLIGHTS: • Summer work consisted of repairing snowplows and sander bodies, along with keeping Highway and Public Grounds equipment in operation. • During the preventative maintenance program, each vehicle is evaluated for its place in the vehicle replacement survey. This is an ongoing and changing program. • Winter projects included rebuilding both street sweepers. Solid Waste Management ROLE: To manage all waste manage- ment programs including con- tracted curb- side refuse collection and Expenditures Payroll Expenses Total FY02 FY01 $ 62,158 $ 2,429,933 $ 2,492,091 $ 55,958 $ 2,614,550 $ 2,670,508 Personnel Full Time 2 2 Seasonal 1 1 disposal, and curbside recycling collection. Also, special pro- grams such as composting, household hazardous products, cath- ode ray tube (CRT) , and corrugated cardboard collections. Coordinator: Robert Beaudoin appointed September 2001 HIGHLIGHTS: In Fiscal Year 2002 the Town of Lexington implemented a Pay - As- You -Throw (PAYT) trash disposal program. The Town rene- gotiated its solid waste and recycling collection contracts with Waste Management of Massachusetts to add weekly recycling collection starting in January 2002. Although PAYT proved to be extremely effective in reducing the waste output of the Town and dramatically increasing residential recycling tonnage, the PAYT program was suspended April 1, 2002 as a result of a continued on next page Solid Waste Action Team (SWAT) ROLE: Formed in 1998 to enlist citizen support in strength- ening the Town's recycling and composting programs and to make recommendations to the Board of Selectmen on how to improve the Town's waste management programs. APPOINTED by the Selectmen: Co- Chairs Diane Carr and John Andrews, Laura Dickerson, Eileen Entin, John Fedorochko, Kate Fricker, Fran Ludwig, and Jill Stein. Liaisons: Robert Beaudoin (DPW), Jeanne Krieger (Selectmen) , and Al Levine (Appropriation Committee) . HIGHLIGHTS: This year we were disappointed to have the Pay- As -You- Throw (PAYT) program discontinued after many members worked to preserve it. The committee subsequently became inactive as of early summer, 2002. Several members are pro- viding occasional input to waste issues and volunteer efforts for town waste /recycling collections. Program Analysis and Policy Recommendations Diane Carr explored small business recycling with a survey and subsequent identification of local recycling haulers who would service small accounts at a reasonable cost. This pro- ject requires more than a volunteer effort. However, there is a definite need for paper and cardboard recycling promotion for businesses under 50 employees, which currently rarely recycle these materials, though they are banned by law from state incinerators and landfills. Local Program Enhancements • Laura Dickerson provided assistance to the Board of Health to place battery collection boxes in several town stores in an effort to curb mercury in the waste stream. • Working in cooperation with Lexington School Superintendent Joanne Benton and Lexington Waste Management and Recycling Coordinator Robert Beaudoin, we are continuing to monitor the recycling efforts in all nine schools. • Contributed publicity and volunteer support to DPW solid waste initiatives, including the Minuteman Hazardous Household Products Facility on Hartwell Avenue and the special CRT /electronics collection (see http://patriot.ci.lex - ington.ma.us /OCD /Health /HazWaste.htm). Public Education • Continued to sponsor a biweekly column in the Lexington Minuteman entitled "Let's Talk Trash." This column, edit- ed by SWAT member Laura Dickerson, answers questions about recycling and trash disposal, and provides tips on waste reduction. 2002 Annual Report, Town of Lexington Page 35 DPW: Solid Waste Management continued from previous page DPW employee Kerry Weaver demonstrates the use of a backyard composting bin and how to recycle cardboard at the Hartwell Avenue Recycling Facility. court decision. In June, a majority of residents voted in a town - wide referendum not to reinstate the PAYT program in Lexington. A grant from the State's Department of Environmental Protection provided the funding for a full -time coordinator, Robert Beaudoin, to manage the Town's solid waste initiatives. The Town applied for and qualified for $65,307.62 in grants under the 2002 Massachusetts Recycling Incentive Program (MRIP) from the Department of Environmental Protection. The increase over the FY2001 grants was directly attributable to a bonus payment for the additional tonnage recycled. • PAYT was in place for nine months in Lexington. From July 2001 to March 2002, trash generation compared to the same period over the previous four years resulted in 2728 fewer tons delivered by Lexington to the incinerator (nearly a 33% reduction) . Recycling tonnage compared to the same period over the previous four years resulted in 802 additional tons recycled (nearly a 25% increase) . These changes have saved the Town and its residents hundreds of thousands of dollars. • Disposed of 8083 tons of solid waste at the North East Solid Waste Committee's North Andover waste -to- energy facility. The Town is contractually obligated to deliver 11,396 tons of trash each year to the incinerator. For the first time in three years, Lexington did not exceed its guaranteed annual ton- nage and successfully brokered more than 3300 tons of dis- posal capacity to other towns at $75 per ton. This produced $248 ,000 to underwrite the total cost of funding waste man- agement services. • Residents recycled 5446 tons of glass, metal, plastics and mixed paper through the curbside collection program, 23% more than the FY01 total of 4413 tons. A total of 1650 appli- ances were picked up throughout the year and disposed of properly. The corrugated cardboard drop -off at Hartwell Avenue diverted 21 additional tons. • Waste Management of Massachusetts completed the first year of a 5 -year contract extension for curbside collection of solid waste and recyclable materials on June 30, 2002. • The composting program at the Hartwell Avenue Recycling Facility is operated by one full -time employee and a season- al employee. Highway Division assisted with the operation of the facility and distributed biodegradable bags to local stores. Residents and private contractors delivered an estimated 8250 tons of yard waste — leaves, brush and grass clippings. The rich composted material continued to be available for residential use, for sale to contractors, and for use in public grounds. This program avoided disposal costs and generated $69,930 in revenue to the General Fund. Residents purchased approximately 100 home composting bins. In FY02, resi- dents were provided with 17 curbside yard -waste collections and diverted an additional 1250 tons of leaves and com- postable materials. • The Minuteman Household Hazardous Products Facility con- ducted eight collection events. The contractor for the fifth year was Safety - Kleen, Inc., acquired in September 2002 by Clean Harbors, Inc. Residents from 27 communities partici- pated in removing hazardous products from the waste stream. The Board of Health, Public Works Department, and com- munity volunteers combined to manage the site. Of the 4704 cars that participated, 1854 or nearly 40% were from Lexington. • As a result of the State's solid waste ban, DPW conducted three 1 -day collections of televisions and computer monitors that contain cathode ray tubes (CRT) . Lexington residents dis- posed of 1898 CRT units and an additional 1562 small elec- tronics. • Since the cessation of PAYT, Lexingtonians' efforts to reduce trash and increase recycling have remained strong . After the June 24 PAYT referendum decision, the Town committed to go forward with a comprehensive solid waste and recycling continued on next page Page 36 2002 Annual Report, Town of Lexington 0 0 bupgEl 'S pima DPW: Solid Waste Management continued from previous page educational program that will provide long -term environmen- tal and economic benefits even without PAYT. Furthermore, the PAYT debate induced many residents to actively partici- pate in town government. The DPW will continue to assess and measure the effectiveness of its comprehensive solid waste and recycling programs and looks forward to gaining better insight into the lessons learned from the experience with PAYT. Public Grounds The Parks, Forestry and Cemetery Divisions are consolidated under the supervision of the Public Grounds Superintendent. Each division will be reported on separately. Superintendent: David Pinsonneault appointed October 2000. Parks Division ROLE: To maintain and care for over 600 acres of town, school and recreation lands. Areas maintained include athlet- Expenditures Payroll Expenses Total FY02 FY01 $ 647,569 $ 94,682 $ 742,251 $ 611,926 $ 78,721 $ 690,647 Personnel 5 5 Full Time 16 16 Seasonal 1 1 ic fields, public grounds, playgrounds, tennis and basketball courts, trails, rights -of -way, bike path, pool and reservoir com- plexes. Also assists the Conservation Commission in maintain- ing vegetative growth on properties under their jurisdiction and with various special events. HIGHLIGHTS: • Playgrounds and Parks: Installed new diving boards and new pathway /landscaping at the pool complex; performed day -to -day and start -up /closeout maintenance at the pool complex; painted the interior of the building at the Old Reservoir; assisted with spring and winter maintenance at the Old Reservoir including adding and grading sand; performed playground inspections and repaired various playground defi- ciencies; assisted the School Department with installation of swings at the Bowman and Hastings Schools, added new safety surface to the playground at Kinneen Park; assisted with the new equipment installation at the Center Playground; assisted with various special events including Patriots' Day, Chamber of Commerce events, and parades; assisted with sitework at the skateboard park; installed new teak benches and performed annual power washing of exist- ing teak benches throughout the Town; assisted with installa- tion and removal of the planters in the Center and in East Lexington; and performed other requests for service from other town departments, boards, commissions, and the gener- al public. • Sports Fields: Rebuilt infields at the Harrington School baseball field and the Franklin Park softball field; renovated infields at various baseball and softball fields throughout Town; assisted with drainage repairs at the Clarke School baseball field; performed sod repairs to the field hockey field; performed turf and site amenity repairs to the football field and repaired drainage on the football field; measured and lined athletic fields for football, softball, baseball, lacrosse, field hockey and soccer; constructed and modified benches; resurfaced and repaired bleachers, backstops, and fencing; transported goals and nets for various sports activities. • Park Maintenance: Installed new trash receptacles through- out the Town Center; repaired the benches around the Common; painted, repaired, and constructed picnic tables and trash receptacles used throughout the Town's park system; performed trash pickup at designated sites throughout the Town; performed mowing and maintained site amenities, drinking fountains, and irrigation systems in designated areas; performed rough -cut mowing at conservation areas and road- sides; performed maintenance on traffic islands; and assisted the Building Maintenance, Highway, Forestry, and Cemetery Divisions with various projects. The Park Division provided oversight for the repairs to the Obelisk on the Common and performed various landscape improvements throughout Town. Forestry Division ROLE: To care for and pre- serve all woody plant vegeta- tion in parks, along streets, and in all town - owned public Expenditures Payroll Expenses Total FY02 FY01 $ 185,745 $ 27,299 $ 213,044 $ 173,077 $ 16,226 $ 189,303 Personnel Full Time 5 5 properties with the highest priority given to emergencies. Provided direct support to cemetery operations on an as- needed basis. Maintained approximately 10,000 street trees; all shrub plantings and trees in parks, playgrounds, cemeteries, traffic islands, public right -of -ways, conservation land, recreation land, and school properties. Managed invasive roadside brush. • General Tree Care: Staff resolved over 300 requests for ser- vice; pruned trees at the cemeteries, schools, conservation areas, recreation areas including the Pine Meadows Golf Course, public grounds areas, and other trees located within the public right -of -way as part of an ongoing preventative maintenance program; responded to requests for clearing foliage- obstructed street lights to improve visibility as stan- dard procedure; cleared downed trees and limbs after snow, ice, rain, and windstorms; cut back encroaching trees and shrubs along the Minuteman Bike Path and along the right - of -way; watered trees as per available resources; and inspect- ed Precincts 1, 2, and 9 for hazardous trees as part of a pro- active yearly initiative to address hazardous conditions before damage or injury occurs. • Tree Pruning: Pruned 126 trees throughout the Town to remove hazards, improve health, and for structure, shape, and aesthetics. continued on next page 2002 Annual Report, Town of Lexington Page 37 DPW: Forestry Division continued from previous page • Tree Removal: Removed 172 dead, diseased, damaged, or otherwise hazardous trees throughout the Town. Ground the stumps, added loam to grade, and seeded the removal sites where possible. The majority of the removals were elm, ash, and maple trees. • Planting: Planted 10 trees funded through local donations and the program budget at the Common, Town Hall, Clarke Middle School, and along Massachusetts Avenue. A contrac- tor was hired to furnish and install 60 trees at various loca- tions in Town using the remaining funding from Article 14 of 2001. The Town received a grant from the State to plant trees at Fletcher Avenue and the Belfry, which will be completed in spring 2003. The Town also received a $1500 grant from NStar for tree planting. • Pest Control: Applied herbicide to control curbside and invasive weeds as needed along roadways and sidewalks in the Center; treated for bees and wasps as needed at various locations. • Street Lights: Inspected and replaced bulbs and sensors on town -owned streetlights on an overtime basis. See Street Light section for more detail. • Other Projects: Decorated and removed holiday lighting throughout the Town Center; chipped over 3000 Christmas trees; installed and removed Liberty Ride and voting banners; assisted with the Arbor Day ceremony, provided on -going assistance to the Cemetery Division throughout the season; assisted other Town departments with aerial lift services; assisted the School Department with projects at the High School . Cemetery Division ROLE: To operate and maintain 34 acres of grounds and all buildings and equipment for four cemeteries: Westview, Munroe, Robbins, and Colonial, and Expenditures Payroll Expenses Total FY02 FY01 $211,616 $ 28,744 $240,360 $ 212,337 $ 38,034 $ 250,371 Personnel 5 5 Full Time 5 5 Seasonal 1 1 to serve the bereaved in a professional manner. HIGHLIGHTS: • Assisted with and prepared cemeteries for special events (flags, spring and fall cleanup, etc.). • Provided oversight for Phase 1 of the in- ground irrigation system for Westview Cemetery which was installed in the summer. Phase 2 is targeted for completion in the summer of 2003. • Performed landscape improvements and provided oversight for turf repairs throughout Westview Cemetery. • There were 105 interments, 3 disinterment, 40 cremation burials, and 1 baby interment in Westview Cemetery and 3 interments in Munroe Cemetery. Staff dug and backfilled graves, set stones and loamed and seeded graves. • At Westview Cemetery, 107 new lots were sold. A total of 105 foundations for flush markers were approved and set. Six stones were removed and replaced. • Since December 1998, in addition to purchasing directly from the Town, grave boxes and burial vaults may be pur- chased from and installed by outside vendors for an inspec- tion fee. The Town sold a total of 57 grave boxes (97% of the total installed) and 14 burial vaults (29% of the total installed) . Inspection fees were collected for 2 grave boxes and 34 burial vaults, which were provided and installed by outside contractors. • Revenue collections for FY2002 totaled $271,565. Parking Operation ROLE: To pro- vide a balance of short- and long -term park- ing for Center visitors and employees by managing the Town's permit and attended parking programs including a 300 -car attended lot, three permitted areas, the employee parking lot behind the Town Hall complex, and approximately 500 parking meters in the Center business area. Part -time employees operate the attended lot. Expenditures Payroll Expenses Total FY02 FY01 $ 39,703 $ 61,436 $101,139 $ 39,828 $ 39,973 $ 79,801 Personnel Part Time 5 5 Program Manager: Transportation coordinator Gail Wagner appointed May 2001. HIGHLIGHTS: • The Meriam Street lot is attended weekdays year -round and Saturdays from April through mid - November from 7 a.m. to 8 p.m. • 186 annual permits were sold to Center employees. • Parking meters are posted for various time limits throughout the Center from 15 minutes to 4 hours. • FY2002 revenue was as follows: Parking Meters $191,554 Attended Lot $99,980 Parking Permits $39,953 Total Parking Revenue $331,487 Transportation Services ROLE: To over- see all aspects of the operation of LEXPRESS and Chair Car Ser- vice including customer service, ridership and fare collection activi- Expenditures Payroll Expenses Total FY02 FY01 $ 64,706 $ 247 ,603 $ 312,309 $ 33,253 $ 212,509 $ 245,762 Personnel Full Time 1 1 Part Time 1 1 ties, as well as ongoing service assessment and improvement. continued on next page Page 38 2002 Annual Report, Town of Lexington DPW: Transportation Services continued from previous page Transportation Coordinator: Gail Wagner, appointed May 2001. The Transportation Advisory Committee (TAC) advises the Transportation Coordinator on all issues related to the operation of LEXPRESS , Chair Car Service, and Transportation Demand Management. APPOINTED by the Selectmen: Chair Donald Graham, Co- Chair Sara Arnold, Sally Castleman, Elaine Dratch, Ed Ganshirt, William Levison, William Mix, Diane Pursley and Ben Turk. Selectmen's liaison: Leo McSweeney. HIGHLIGHTS: • LEXPRESS Bus Service. LEXPRESS is operating in its 23rd year. It has six routes connecting the residential neighbor- hoods and outlying business areas with Lexington Center, schools, recreation facilities, shopping areas, and the Senior Center. One route also serves the Burlington Mall and Middlesex Commons in Burlington. Three buses operate on the six routes from 6:45 a.m. to 6:25 p.m. weekdays and 10 a.m. to 5:55 p.m. on Saturdays. Saturday service is from Labor Day through June 30. — LEXPRESS carried 78,071 passengers this year with riders distributed as follows: Students 60%, adults 21 %, and seniors citizens 18%. — The LEXPRESS fleet consists of four Blue Bird Transhuttle vehicles built in 1999 with a 10 -year useful life. Each seats 23 people and is fully accessible for persons with special needs in compliance with the Americans with Disabilities Act. M & L Transit Systems, Inc. of Woburn provides and operates the vehicles under contract. — A LEXPRESS transit guide is updated annually and mailed to residents. It is also available at public facilities. Fares can be paid in cash, with tickets, or by monthly /annual passes. Reduced rates are in effect for seniors and persons with spe- cial needs. In addition to fares and an annual appropriation by Town Meeting, LEXPRESS is funded by an annual grant from the MBTA. — LEXPRESS connects to the MBTA, Burlington B -Line, Lowell Regional Transit, and Waltham CitiBus. • Chair Car Service is available for Lexington residents who are mobility- impaired and unable to use LEXPRESS or MBTA service. SCM Community Transportation of Somerville provides this service under contract. Rides within Lexington and contiguous towns are provided for medical appointments, nutritional /grocery shopping, or other activi- ties of daily living. The Chair Car provided approximately 608 rides per year for the last two years. • Transportation Demand Management: Under the terms of their Transportation Demand Management Programs, the Hayden Medical Center and the Hayden Corporate Center made annual contributions to LEXPRESS. The Transportation Advisory Committee is actively promoting transportation demand management programs for other corporate citizens, in particular the Hartwell Avenue area, to reduce dependence on private automobiles by providing transportation alternatives. I a L -R: Sara Arnold, Transportation Coordinator Gail Wagner, Bill Levison, Diane Pursley. • Other Activities: The Transportation Coordinator worked in conjunction with the Traffic Safety Advisory Committee on issues relating to traffic safety. Water /Sewer Divisions ROLE: To serve the needs and concerns of its cus- tomers, sus- tain quality drinking water and provide for the safe and proper discharge of waste- water by maintaining the Town's complete water and sewer infrastructure and implementing various service programs. Expenditures Payroll Expenses Total FY02 FY01 $ 779,388 $ 9,364,628 $10,144,016 $ 665,438 $ 9,330,745 $ 9,996,183 Personnel Full Time 15 15 Superintendent: Ralph Pecora Jr. appointed July 2000. The infrastructure consists of 154 miles of water main, two 3- million gallon water towers that have been reconditioned and painted this year, 1500 fire hydrants, 3400 street and hydrant control valves and about 10,500 residential service line control valves located on property lines. Four main water transmission lines from the MWRA serve Lexington: a 16 -inch main at Summer Street, a 16 -inch main on Massachusetts Avenue in East Lexington, a 12 -inch main on Watertown Street, and a 24- inch main on Concord Avenue. The sewer system has 120 miles of sewer main, 34 miles of trunk -line sewer main, and nine sewer pump stations, including the main pump station at Route 128 and Bedford Street, and 600 sewer manholes. continued on next page 2002 Annual Report, Town of Lexington Page 39 0 0 5upgel S pined DPW: Water /Sewer Divisions continued from previous page Divisions are divided into three sections: water distribution which includes the meter reading and billing group, sewer maintenance, and construction. Employees are cross - trained to perform all divisional functions and participate in snow removal operations. Water Distribution Section responds to service calls from res- idents, repairs curb and water control boxes, reads and installs water meters, takes water samples, performs hydrant mainte- nance, and maintains and updates the water control valve loca- tions; oversees the cross - connection control program; investi- gates all water bill complaints; marks out services for contrac- tors and utility companies; and assists the Engineering and other DPW Divisions. The water distribution system is usually flushed annually to ensure quality drinking water, but this year due to the rehabili- tation of the water storage tanks and the spring drought, only a select list of hydrants were flushed. Water is tested for coliform and other bacterial organisms on a weekly basis at nine differ- ent sampling locations. All testing showed the absence of any bacteria. Sampling is also done annually at selected locations to test for lead and copper. Sewer Maintenance Section maintains the sewer system of 154 miles of pipe and nine pump stations, implements the sewer main flushing program, and manages the pump station mainte- nance program. These two programs help ensure residents of the safe and proper discharge of wastewater. Staff also has the technical knowledge to identify any electrical problems with relay or pressure switches. Construction Section is responsible for the lead water service replacement program, installing new mainline and service line control valves where needed, and replacing defective control valves. They also oversee replacements of hydrants, sewer mains and services, and repair water system and sewer system leaks. Employees attended training seminars on cross connection con- trol, MWRA procedures for drinking water sampling, hydrant maintenance, and courses relating to the State certification exams. Seven employees are State - Certified Drinking Water Facility Operators; one is a Grade 4, three are Grade 3, one is a Grade 2, and two are a Grade 1. One employee is a State - Certified Backflow tester and four are Cross - Connection Surveyors . HIGHLIGHTS • The Massachusetts Water Resources Authority (MWRA) sup- plies Lexington's water with approximately 2 billion gallons of water purchased annually. The Town pays the MWRA to treat and dispose of the Town's sewage. The average residen- tial water /sewer bill in FY2002 was $836.20. • The State Legislature again provided assistance in sewer -rate relief for 2002 by including in their budget $51 million for MWRA communities. This meant an $878,109 reduction in Lexington's MWRA assessment. Since the implementation of this program, Lexington has received $6,423,978 from the State. • This was the eighth year of a policy that allows installation of a second meter for outdoor watering. Water consumed through this meter is charged only at the water rate. To date, 1917 of these meters have been installed. The rate paid for this water was adjusted to the maximum rate to more accu- rately reflect its cost and provide fairness to all ratepayers. • The Water Section assisted the Engineering Division with water main replacement by providing markouts, materials, and emergency service. • The meter reading and billing group assisted administration with the process of replacing the old utility billing software with the new billing software. Considerable effort was given also to ensure the accuracy of the data and learning a new application. They performed well and the process is going smoothly. • Oversaw the completion of the contract for the painting and repair of the two water storage tanks on Morgan Road. The work was done by Amex, Inc. under funding from Articles 8F of 2000 and 2001. • Through the considerable efforts of the construction group, the trench restoration list has dwindled from 75 to 11. • Staff responds to emergency water and sewer repairs day and night; service interruptions are kept to a minimum, but breaks are often at times and locations inconvenient to customers and motorists. Repair and Replacements Water main breaks repaired 20 Water service leaks repaired 4 Hydrants repaired 18 Hydrants replaced 5 Service control valves repaired 3 Street control valves repaired 2 Water services renewed 3 Sewer services replaced 4 Sewer main blockages repaired 15 Sewer service blockages repaired 13 Sewer manholes repaired 10 Sewer mains flushed and cleaned 135,500 feet New Installations Outdoor watering meters 52 Water meters 682 Water services 169 Sewer services 199 Hydrants 1 Page 40 2002 Annual Report, Town of Lexington Permanent Building Committee (PBC) Expenditures FY02 FY01 Project Management $ 832,893 $ 470,656 Architects $ 3,630,520 $ 911,858 Contractors $ 42,557,511 $ 20,982,454 ROLE: To provide ongoing expertise and experience in man- aging design and construction of all town building projects. including hiring of professional assistants, obtaining bids, and entering into contracts for design and construction. APPOINTED by the Town Manager for 3 -year overlapping terms: Chair Peter Kelley, Jonathan Himmel (to replace William Kennedy who was elected Selectman in March), Peter Johnson, Philip Poinelli, Mary Lou Touart. APPOINTED by the School Committee: Bruce Creager as of October to replace Nicholas Cannalonga who resigned, and Richard Sperandio as of June to replace Jonathan Himmel. APPOINTED by the Library: Walter Pierce and Carl Oldenburg as of June to replace Jay Lucker. HIGHLIGHTS: • Largely completed all three secondary schools projects. Only "punch list" (incomplete or unsatisfactory) items and some landscaping that must await spring 2003 remain at the High School, Clarke and Diamond Middle schools. • Oversaw Cary Memorial Library construction with special attention to having the building enclosed and under roof before winter weather arrival. Substantial completion of the library construction is due under contract in the first half of 2003, with the hope that Cary Library will be able to move back to its own building by fall. The Cary Library appointees to the PBC, along with Library Director Mahoney, the PBC's project man- agement team have been meeting with representatives of General Contractor Jan Five Corporation, d /b /a Alexandra Construction on a weekly basis to coordinate the project and resolve problems as they arise. • Worked with TLCR Architects on finalizing plans for the new Harrington School to be built adjacent to the existing Harrington School, which will be used as a "swing space" school when Harrington students can move into their new building. Since the School Committee could not locate a sec- ond "swing" facility, elementary school building or renova- tion will proceed only one school at a time, stretching out the expansion schedule for additional years. At the end of 2002, the PBC is making budgetary decisions so that the architects can prepare construction documents for bidding on the new Harrington by early spring 2003. Meanwhile, plans for the new Fiske are proceeding into Design Development phase so that demolition and new construction can begin as soon as the new Harrington is in use and Fiske students can move into the old Harrington. • Held 27 meetings, nine fewer than in 2001. Nearly all meet- ings discussed both the library and school projects, both man- aged day -to -day by the PBC project staff headed by William Kealy, assisted by engineer Dan Vallee (until November 2002) Clerks -of- the -Works Gary Kaczmarek and Paul Sullivan as well as part -time secretary Cara Shapiro. The committee bid farewell to John Moynihan, Director of School Facilities who resigned in July and soon thereafter began working with his replacement, Paul McGonagle, who provides vital liaison between the PBC, its school projects, and the School Committee and Department. Year end 2002 saw the retirement of PBC secretary Erna Greene, who had produced committee minutes and notices since 1979. Front L -R: PBC Secretary Erna Greene, Mary Lou Touart, Jonathan Himmel, Nicholas Cannalonga. Rear L -R: Philip Poinelli, Peter Johnson, Richard Sperandio, Peter Kelley, Carl Oldenburg, Bruce Creager. O a 6uipgE S PIAPa 2002 Annual Report, Town of Lexington Page 41 Electric Utility Ad Hoc Committee ROLE: To evaluate the options available to Lexington to improve the reliability and reduce the cost of electrical service. APPOINTED by the Board of Selectmen: Chair Paul Chernick, Roger Borghesani, Nick Cannalonga, Norman Cohen, Emily Donovan, Ingrid Klimoff, Gary Markowitz, Patrick Mehr, Selectmen liaison Peter Enrich, Kelly McKay Zeoli (DPW Staff), David Pavlik (DPW Staff) HIGHLIGHTS: • Appointed February 4, 2002. • Met approximately monthly , as well as meeting with utilities, and Town staff. • Held several public outreach meetings, to explain the Committee's work and seek public input on priorities. • Focused on five areas: reducing the cost of electricity for municipal accounts; town -wide aggregation of power supply; reliability of power delivery; double poles; and municipaliza- tion of the electric delivery system. • Reviewed at least a year's bills for most of the Town's 100 accounts. • Determined that the Town pays NStar about $1.5 million annually for 11.8 million kWh, 91% of which is used at 15 facilities (the nine schools, Town Offices, police station, main pumping station, DPW barn, Greeley Village and Vynebrooke Village) . Met with NStar to review the billing for major facil- ities. • Secured a $25,000 refund from NStar for billing of the High School for default service, rather than the lower -cost standard offer. • Started the process of reducing the Town's generation charges by seeking competitive offers of power supply. • Explored the opportunities for aggregation of generation ser- vices for all electric customers in Lexington (other than those who have selected their own supplier) . • Formally requested the names of the 26 largest commercial accounts, who use half the electricity in town, to determine their interest in aggregation. • Started the process of getting NStar to provide data on the reli- ability of its supply to Lexington, and the origin of our major reliability problems. • Inventoried double poles in Lexington, correcting many omis- sions and inaccuracies in the utility's database. • Met several times with the various utilities that use the poles (NStar, Verizon, AT &T, RCN, and the Fire Department) . • Drafted a letter from the Selectmen to the utilities, asking them to report periodically to our DPW on their progress (or lack thereof) regarding double poles and reminding them that the Town can remove double poles at the utilities' expense, if the utilities do not correct the problems and comply with State law. • Investigated the potential financial benefits of establishing a municipal electric utility, to purchase NStar's distribution equipment in Town and provide delivery services for all cus- tomers in Lexington. • Compared NStar's rates to those of municipal utilities in Massachusetts. • Determined the cost of initial feasibility studies of municipal- ization. • Worked with the Manager of the Concord Municipal Light Plant to estimate staffing and equipment requirements for a Lexington Municipal Utility. • Drafted legislation filed by Jay Kaufman to simplify and clar- ify the process of municipalization. Page 42 2002 Annual Report, Town of Lexington EDUCATION School Committee Expenditures (see pages 47 -50 for details) FY02 FY01 Operating Expenses $ 57,994,329 $ 53,081,795 Capital Expenses $ 900,000 $ 2,100,000 Personnel Full Time 649 623 Part Time 403 334 ROLE: To develop school policies, approve operating and cap- ital budgets, supervise and evaluate the Superintendent of Schools, advocate for school concerns to other town officials and the community, and act as liaison between the school department and the community. ELECTED to 3 -year terms: Chair Scott Burson, Vice Chair Sherry Gordon, Tony Close, Robin DiGiammarino, Tom Griffiths; Student Representative Ashley McKenna. Budget Throughout the spring, the School Committee worked closely with the Selectmen, the Appropriations Committee, and the Capital Expenditures Committee to arrive at a budget that pre- served programs and excellence while appropriately recogniz- ing the fiscal constraints facing the Town. The School budget ultimately approved by the 2002 Town Meeting preserved pro- grams, protected class size, and adjusted teaching loads for cer- tain high school teachers, while totaling less than the prior year's projection. The final budget did, however, represent some serious compromises, including the suspension of funding for one year of the district's curriculum review process and deferring a number of significant capital projects. Town Meeting also approved funds to make acoustical modifications at the Diamond School and study similar issues at the High School. Appropriately, the year ended as it began, with the School Committee working closely with the Selectmen and the capital committees to develop a budget for presentation to the 2003 Town Meeting. Capital The $53.9 million secondary school capital renovation project approved by the voters in December 1998 reached substantial completion. Except for punch list items, work was completed at the High School and the Diamond and Clarke Middle Schools. In May 2002, voters approved a $32 million debt exclusion to finance the replacement of Harrington and Fiske elementary schools. A decision was made to phase the construction, build- ing one school at a time, beginning with the construction of a r Front L -R: Tony Close, Scott Burson, Tom Griffiths, Rear L -R: Robin DiGiammarino, Superintendent Joanne Burton, Sherry Gordon. new Harrington School. The existing Harrington School will be used as swing space, hosting Fiske students when the construc- tion on that school begins. In consultation with the Permanent Building Committee, the School Committee concluded that for future elementary school projects, the costs of renovation would equal or exceed the cost of new construction; therefore, the School Committee directed that planning for future projects assume new construction. Policy Initiatives The committee continued, through its policy subcommittee, to conduct a comprehensive and systematic review and update of existing policies. Policies considered included non- discrimina- tion, sexual harassment, and child abuse. Consistent with its practice in previous years, the Committee articulated goals for itself in the fall, including development of capital and operating budgets, the drafting of a job description and assessment tool for the Superintendent. Continuing Support The Lexington Education Foundation continues its invaluable ongoing support of creative and innovative educational projects and methods throughout the school district. Sustained efforts of individual school and town -wide PTAs continue to enhance the quality of education, the exchange of information, and the sense of community in Lexington. 2002 Annual Report, Town of Lexington Page 43 0 0 6upgEl S P!1 EQ Superintendent of Schools ROLE: As Chief Executive Officer of Lexington's nine public schools, to provide educational leadership through budget preparation, daily operations manage- ment, program development, and supervision of all aca- demic, special education, and extracurricular programs for children in grades K -12. Reports to an elected School Committee, enforces the policies and goals of this Committee, and upholds the laws and requirements determined and administered by federal and state gov- ernment. Also works in cooperation with other commu- nities to oversee collaborative programs for students with identified learning disabilities. APPOINTED by the School Committee: Joanne Benton since December 1, 2001. HIGHLIGHTS: Our system -wide goals are to: • improve student learning through strong curricular and instructional programs whichinterweave tech- nology and anti - racist practices throughout the sys- tem • improve organizational and planning capacities through system -wide reorganization, school -based decision — making, and special education refinements • provide essential resources through cost - effective operating and capital budgets and through the expan- sion and renovation of school buildings. Front L -R: Director of Human Resources Kelly McCausland, Sch000l Superintendent Joanne Benton, Director of Grants and Development Elaine Sterzin, Rear L -R: Director of Business and Finance Susan Bottan, Assistant to the Superintendent Carol Pilarski, Director of Elementary Education Richard Grandmont, Director of Special Education Denise Rochlin, Director of Facilities and Grounds Paul McGonagle. During the 2001 -2002 school year, Lexington Public Schools' faculty and staff, in partnership with parents and other commu- nity members, focused their attention on the following initia- tives: • The goal which is to clarify and agree upon what all students will experience, know, understand, and be able to do as a result of their work in the Lexington Public Schools. We con- tinued implementation of a budget- related curriculum cycle that ensures regular review and update of each framework. Both the 6 -12 mathematics and K -12 science curriculum revi- sions were completed. Evidence of standards -based education is apparent in all departments. Professional development at the elementary level focused on science content and applica- tion. At the secondary level, work continued on the refinement of benchmarks in the area of mathematics and science. • The central office team worked with all nine principals to pro- vide equity among and between schools and programs while allowing for greater flexibility and site -based decision -mak- ing to achieve defined curricular outcomes and build staff and student capacity to result in future cost savings. • We continued to provide professional development in the area of technology in order to ensure that all faculty acquire base- line knowledge of technology benchmarks which can be used in their classroom to enhance instruction. Fourteen workshops were offered. This was the first year with a Technology Integration Specialist at the High School focusing efforts in the mathematics department with exciting results . Inspired by working with the Technology Integration Specialist, the entire mathematics department applied for and received an LEF grant to provide three Geometric Exploration Opportunity Rooms at the High School. In the 2002 -2003 school year, three classrooms will be designated as full -time geometry classrooms and will be equipped with the necessary tools to enhance the learning of every geometry student in the school. Students will be able to explore geometry through the use of manipulatives, exploratory software and projects. • The Joint Council welcomed Ray Shurtleff, Director of Human Resources for the Boston Public Schools, who did a two -hour workshop on recruiting and hiring faculty and staff of color. We set a goal of hiring 20% teachers of color for the 2002 -2003 school year. Under the leadership of the Director of Human Resources, Kelly McCausland, administrators were out recruiting at fairs early in the year. continued on next page Page 44 2002 Annual Report, Town of Lexington Superintendent of Schools continued from previous page • We are continuing to identify ways to integrate an anti - racist /anti -bias perspective and content in all curriculum areas, with special emphasis on mathe- matics and science. Under the Coordinator of Health's guidance, we applied to the LEF for a grant to offer an advanced course for faculty members who have completed the 36 -hour graduate course offered by EMI. We are continuing to support principals and school councils in their ongoing commitment to spe- cific anti - racist initiatives in their schools. • Dr. Ernest Van Seasholes was appointed Interim Principal of Lexington High School. Under his lead- ership, a strong administrative team has been built, which is focusing their efforts on better connections with all students. In addition the high school is work- ing on: — Equity and effectiveness in teaching assignments. — School -based curriculum leadership. — More hands -on experiences for some students that still meet the letter and spirit of Ed Reform and the Walden and Heather 990 -hours requirements. — Climate issues that focus on: stress reduction, safe- ty, respect, and virtue /character. All constituencies are involved. • In order for the school department to deliver the educational programs in a most effective way, Director of Business and Finance Susan Bottan is constantly searching for ways to streamline systems and procedures for gathering, analyzing and using information related to the personnel, curriculum, and payroll and accounting functions. She has been responsi- ble for transferring payroll and accounting procedures to MUNIS and for all the training of the staff. This software pro- gram allows the refining of operational systems and practices which permit building and curriculum administrators to man- age more efficiently leaving more time for teaching and learn- mg. • Thanks to the collective efforts of the Town and school, we convinced the residents of Lexington of the need for an Elementary Capital Project by building on the experience learned during the Secondary project. We will build two new elementary schools (Harrington and Fiske) that safely and adequately serve students, teachers, and parents and provide space for many types of instruction. • We continue to refine SPED service delivery to ensure sub- stantial special education services to students in the least restrictive environment. We are focusing on special education reorganization in light of changing regulations and the Civil Rights Audit. This year we completed a Coordinated Program Review with the Department of Education and we will be working on completion of a Corrective Action Plan. 2002 Sharyn Wong- Chan /Sara Harrington Stephen Chan. Kelliher with Recipients: Cheryl Prescott- Joanne Benton, Hamed Eshraghian, • Under the very capable leadership of Assistant to the Superintendent Carol Pilarski, we have spent many hours investigating the effectiveness of the current coordination model and its attendant resources. Our goal is to implement a model for curriculum coordination whose form will support its function. In order to accomplish this, we have determined that the curriculum coordination model must: — Ensure curriculum uniformity, articulation, and consistency, — Monitor and evaluate curriculum outcomes — Meet the broad -based needs of all students • Under the aggressive, executive ability of our Director of Grants and Development, Elaine Sterzin, we were awarded $2,638,062 in state and federal entitlement grants. As we plan our services each year, we count on the dollars we expect to receive from these allocation grants through a process of all - funds forecasting. We also seek new funds through competi- tive grant applications. We were awarded $561,455 in new competitive awards and will continue to apply throughout the year for new grants to support activities. Lexington is fortunate to have talented and dedicate teachers, administrators, and staff. We appreciate the community's finan- cial support, the cooperation of the leadership boards, the level of volunteerism, and the good will that allow our schools, and our school professionals, to flourish. 2002 Annual Report, Town of Lexington Page 45 0 0 bupgEl 'S pima Superintendent of Schools continued from previous page Lexington High School Class of 2002: Size of class 348 Continuing education 97.9% 4 -year college 95.1% 2 -year college 2 2% Other schooling 0 6% Employment 1 8% Other 0 3% National Merit Scholarship Program Class of 2002 Semi- finalists 15 Letters of Commendation 55 National Achievement Semi - finalists 13 Lexington Public School Enrollments Bowman, 9 Philip Road, built 1967 Bridge, 55 Middleby Road, built 1966 Estabrook, 117 Grove Street, built 1960 Fiske, 34A Colony Road, built 1948 Harrington, 146 Maple Street, built 1956 Hastings, 2618 Mass. Avenue, built 1955 Elementary, Grades K -5, Total Clarke, 17 Stedman Road, built 1972 Diamond, 99 Hancock Street, built 1957 Middle Schools, Grades 6 -8, Total Lexington High School, 251 Waltham Street, built 1950 Grades 9 -12, Total 2002 -2003 Projected Malcolm Astley, Principal 519 Barbara Manfredi, Principal 522 Joni Jay, Principal 446 Paul Foley, Interim Principal 422 David Crump, Principal 391 Lynne Stinson, Principal 494 2794 Pamela Houlares, Principal 751 Joanne Hennessy, Principal 755 1506 Ernest V Seasholes, Interim Principal 1757 1757 2002 -2003 2003 -2004 Actual Projected 416 458 511 522 464 468 416 417 370 359 477 501 2704 2725 748 751 774 745 1522 1496 1766 1807 1766 1807 Grand Total 6057 5992 6028 Lexington Community Education ROLE: To offer lifelong learning to all by providing prac- tical, creative, and enjoyable educational opportunities at reasonable cost. Courses for adults are offered in three ses- sions: winter, spring, and fall. Classes are offered Monday through Thursday, with most of the evening classes held at the High School. Daytime programs are held at the Senior Center and a few other locations around Town. The sum- mer program is for students in Kindergarten through High School and is taught by Lexington Public School teachers. Lexington Community Education is a self- sustaining, inte- gral program of the Lexington Public School system. STAFF: Director Robin Tartaglia; Office Administrator Andrea Paquette. HIGHLIGHTS: • Managed three successful adult education semesters, with 2705 registrations. Added new classes in language, exer- cise, art, and computers. Sample classes: Pilates, Verdi, Quilt Skills, Swing Dance, Write Your College Essay, Hiking, Fabric Painting, Interior Design. • Ran the children's summer program, Lexplorations, which had 68 week -long classes and over 790 registra- tions. Almost all instructors were Lexington Public School classroom teachers. About 55 high school stu- dents participated as volunteer aides, earning credit for community service. Sample classes: Improvisation, Jazz, Broadway Wizards, Digital Moviemaking, Science Magic, Fiesta Espanola. • Students in the adult program came from over 40 commu- nities; students in the summer program were mostly from Lexington, but did register froml2 other towns. • Over 175 people registered for the popular free classes on issues of importance to the community. Topics included: Home Alone, Adoption 101, Adoption and School Issues, Media Workshop for Parent & Child, and Stressed Kids: How to Help. • Moved our office to its permanent location in the Lexington High School main office in early December. Page 46 2002 Annual Report, Town of Lexington School Expenditures by Line Item Personnel & Benefits 1997 -1998 1998 -1999 1999 -2000 2000 -2001 2001-2002* Administrative Offices $ 543,202 $ 615,778 $ 704,944 $ 816,988 $ 684,378 Principals and Assistants 1,203 ,500 1,284,575 1,275 ,426 1,502,467 1,987 ,930 Subtotal Administration $ 1,746,702 $ 1,900,353 $ 1,980,370 $ 2,319,455 $ 2,672,308 Supervisors /Coordinators $ 822,698 $ 917,629 $ 1,07 8 ,315 $ 1,177 ,467 $ 1,117 ,301 Classroom Teachers 18,861,173 19,650,673 20,339,281 21,606,373 27,251,897 Severance Pay 135,713 61,092 349,056 208,069 0 Special Needs Staff 3,249,455 3,533,908 3,908,653 4,289,110 0 Tutors 1,456,802 1,566,149 1,594,532 1,630,279 1,667,568 Aides 793,517 871,202 852,246 909,485 1,128,742 Instructional Materials Specialists(Library) 5 89 ,491 594,967 5 59 ,05 8 588,195 651,114 Guidance Counselors 837,903 961,318 1,135,959 1,187,769 1,239,381 Psychologists 189,662 219,951 223,348 236,007 341,650 Social Workers * * * * 114,965 Coaches /Officials * * * * 510,280 Stipends (Extra Duty) 125,551 125,501 157,512 184,098 81,951 Special Needs Assistants 239,209 280,373 369,450 295,853 0 Subtotal Curriculum & Instruction $ 27,301,174 $ 28,782,763 $ 30,567,410 $ 32,312,705 $ 34,104,849 Nurses $ 299,613 $ 312,035 $ 326,480 $ 420,431 $ 482,925 Nurse Substitutes * * * * 10,633 Admin. Assistants & Secretaries 1,362,462 1,446,041 1,507,731 1,576,669 1,587,203 Admin. Assists. & Secretary Substitute * * * * 20,989 Doctors 24,251 1,400 2,288 1,200 0 Subtotal Nurses & Secretaries $ 1,686,326 $ 1,759,476 $ 1,836,499 $ 1,998,300 $ 2,101,750 Computer Technicians /Facilitators $ 196,422 $ 169,389 $ 211,025 $ 243,097 $ 521,321 Custodians and Maintenance Staff 1,638 ,352 1,711,883 1,906,190 2,061,354 1,975 ,248 Custodian Overtime * * * * 405,304 Crossing Guards 84,025 89,223 88,077 90,869 97,887 Sick Leave Buy Back * * * * 14,500 Student Programmers 10,685 4,901 < * 0 Subtotal Operations & Maintenance $ 1,929,484 $ 1,975,396 $ 2,205,292 $ 2,395,320 $ 3,014,260 Workers' Compensation $ 19,572 $ 18,487 $ 18,228 $ 2,477 $ 0 FICA /Medicare Tax 247,370 278,513 325,060 380,703 441,980 Employee Benefits 3,331,521 3,235,824 3,532,450 4,100,633 5,646,707 Subtotal Benefits $ 3,598,463 $ 3,532,824 $ 3,875,738 $ 4,483,813 $ 6,088,687 Subtotal Personnel & Benefits $ 36,262,149 $ 37,950,812 $ 40,465,309 $ 43,509,593 $ 47,981,854 Due to a change in Department of Education reporting requirements and the installation of new Town /School integrated financial software, the School Dept. Chart of Accounts has been updated and some accounts consolidated. continued on next page 2002 Annual Report, Town of Lexington Page 47 School Expenditures by Line Item continued from previous page Services, Supplies & Equipment 1997 -1998 1998 -1999 1999 -2000 2000 -2001 2001-2002* Printing $ 9,610 $ 17,610 $ 10,403 $ 33,101 $ 6,309 Police /Security * * * * 3,970 Professional Services * * * * 390,680 Office Supplies 99,593 98,311 105,622 130,047 137,280 Report Cards /Progress Reports 1,904 3 ,099 4,147 2,543 Handbooks 3,602 4,887 7,276 7,896 Membership 50,477 53,386 51,773 32,237 Newsletter 800 1,760 966 806 Subtotal Administrative Services & Supplies $ 165,986 $ 179,053 $ 180,187 $ 206,630 $ 538,239 Consultant Services $ 594,176 $ 628,144 $ 661,225 $ 807,624 $ 501,189 Consultant Services for Students * * * * 488,749 Special Testing 41,717 38,506 28 ,48 8 44,472 Meeting Expenses * * * * 1,730 Professional Expenses * * * * 132,300 Periodicals and Newspapers 13,493 12,355 17,056 17,195 Recruiting Materials 17,096 27,428 31,426 45,454 Professional Books /Subscriptions 8,194 10,606 8,586 6,692 Student Publications * 6,525 6,500 8,571 Film Rental 50 2,196 1,678 525 Equipment Rental 14,031 15,746 15,197 17,068 35,523 Building Rental * * * * 93,870 Teaching Supplies 329,415 442,982 435,554 389,691 470,757 Textbooks 263,422 278,562 374,570 478,785 285,613 School Based Initiatives * * * * 49,549 Library Books and Cataloging 47,072 58,649 62,637 56,192 52,444 Computer Software 61,590 75,314 63,741 62,691 66,210 Instructional Media * * * * 18,072 Media Purchase 24,079 31,317 24,905 17,715 Staff Travel * * * * 67,993 Travel and Meetings Intrastate 10,970 21,056 18,847 29,014 Travel Out of State 482 1,045 3,015 2,452 Travel Within Lexington 11,754 8 ,7 81 11,293 13,137 Field Trips 8,953 6,654 5,712 7,917 4,911 Other Transportation 100,542 139,094 129,306 142,737 156,104 Subtotal Instructional Services & Supplies $ 1,547,036 $ 1,804,960 $ 1,899,736 $ 2,147,932 $ 2,425,014 Tuition Day /Resident $ 1,931,934 $ 2,246,510 $ 2,476,371 $ 2,570,443 $ 2,505,883 Subtotal Special Education Tuition $ 1,931,934 $ 2,246,510 $ 2,476,371 $ 2,570,443 $ 2,505,883 Due to a change in Department of Education reporting requirements and the installation of new Town /School integrated financial software, the School Dept. Chart of Accounts has been updated and some accounts consolidated. continued on next page Page 48 2002 Annual Report, Town of Lexington School Expenditures by Line Item continued from previous page Pupil Transportation - Regular Pupil Transportation -SPED Pupil Transportation - Special Needs, in Town Pupil Transportation - Special Needs, outside 1997 -1998 1998 -1999 1999 -2000 2000 -2001 2001-2002* $ 733,124 * 102,808 169,964 $ 768,061 * 104,407 199,543 $ 854,669 * 169,561 226,015 $ 854,236 * 208,110 232,317 $ 991,992 533,543 Subtotal Support Services $ 1,005,896 $ 1,072,011 $ 1,250,245 $ 1,294,663 $ 1,535,752 Facilities Services & Repair * * * * $ 104,623 Built -in Items /Bldg. Repairs 41,077 26,204 43,056 296,977 Electrical (Repairs) 22,995 26,084 28,275 27,354 Plumbing (Repairs) 23,077 22,716 21,500 13,304 Heating (Repairs) 100,486 136,873 133,743 122,972 Painting 3,190 10,679 3,644 7,174 Roofing (Repairs) 8,506 10,000 12,300 5,573 Glass (Repairs) 8,621 13,100 5,224 15,800 Elevator Service and Repair 7,313 12,501 12,300 18,000 Other Property Services (Repairs) 96,168 35,123 74,382 78,195 Equipment Service /Maintenance 243,778 313,112 288,053 282,016 604,421 Mop Rental 8,553 7,847 9,619 9,545 Insect Control 4,367 5,000 5,000 2,000 Electricity 633,720 603,720 566,487 613,502 704,955 Fuel- Heating 298,003 218,934 413,595 335,987 483,036 Gas (Bottled and Natural) 15,452 16,000 20,310 179,889 83,752 Water Consumption 133,194 131,206 136,766 165,195 38,000 Telephone 156,722 183,933 135,307 172,359 189,549 Other Supplies 156,277 236,393 196,978 201,058 168,385 Postage & Mailing * * * * 54,199 Building & Grounds Supplies * * * * 475,291 Repair of Plant (Supplies) 79,788 85,723 85,044 98,932 Repair of Grounds (Supplies) 1,796 10,062 13,657 16,778 Vehicle Parts, Gas, Oil 10,061 6,694 13,691 27,231 25,753 Other General 128,595 355,941 341,962 490,037 Subtotal Maintenance & Operations $ 2,181,739 $ 2,467,845 $ 2,560,893 $ 3,179,878 $ 2,931,964 Outlay & Replacement of Equipment * * * * $ 75,623 New Equipment 62,975 69,267 56,132 36,889 Replacement of Equipment 20,376 21,924 169,577 135,767 Subtotal Equipment $ 83,351 $ 91,191 $ 225,709 $ 172,656 $ 75,623 Subtotal Services, Supplies & $ 6,915,942 $ 7,861,570 $ 8,593,141 $ 9,572,202 $ 10,012,475 Equipment Personnel & Benefits $ 36,262,149 $ 37,950,812 $ 40,465,309 $ 43,509,593 $ 47,981,854 Services, Supplies & Equipment 6,915,942 7,861,570 8,593,141 9,572,202 10,012,475 TOTAL GENERAL FUND $ 43,178,091 $ 45,812,382 $ 49,058,450 $ 53,081,795 $ 57,994,329 Due to a change in Department of Education reporting requirements and the installation of new Town /School integrated financial software, the School Dept. Chart of Accounts has been updated and some accounts consolidated. 2002 Annual Report, Town of Lexington Page 49 Lexington Public Schools 2001 -02 Summary of Outside Funding These funds enable the school system to provide services beyond the scope of the regular budget. The total below does not include PTA and other support group fundraising estimated annually at $250,000. Each of these grants or fees is put into a separate revenue account with the Town Treasurer, and the funds are spent on the approved items not included in the Town - appropriated school budget. Grants Area Amount FEDERAL Title I $ 204,042 Special Education Professional Development 60,477 Drug -Free Community Support 100,000 SPED 94 -142 /IDEA 825,644 Early Childhood /Mainstreaming for Pre - School 42,266 Title VI 97 -35 /Instruction /Technology 16,628 Class Size Reduction 57,716 Eisenhower 22,196 Emergency Immigration 32,412 Emergency Immigration Lang. Acquisition 25,000 Drug -Free Schools 26,345 Total Federal Funds $1,412,726 STATE METCO $1,224,406 Health Protection 124,843 Academic Support Services 10,750 Gifted and Talented 10,000 Early Literacy 6,900 Safe Schools 2,100 School Breakfast Demonstration 32,658 Enhanced School Health 192,444 Total State Funds $1,604,101 LOCAL Lexington Education Foundation (FY02) $ 128,334 Fees (Collected or Confirmed as of November 26, 2001) Transportation $ 408,338 Athletics and Athletics Gate Receipts 146,550 Tuition 14,900 Building Rental and Extended -Day Program 85,279 Medicaid Reimbursement 202,572 Total Fees $ 857,639 COMMUNITY, CORPORATE, AND PRIVATE DONATIONS C.A.S. IT $ 20,000 Gifts to Schools 0 Hastings Anti -Bias 5,000 COPS 99 /Police - School Partnership 99 -02 158,600 Total Donations $ 183,600 GRAND TOTAL ALL SOURCES $4,186,400 Page 50 2002 Annual Report, Town of Lexington Minuteman Regional High School Expenditures Payroll Expenses Capital Items Total Budget FY02 $ 9,657,127 $ 4,780,158 $ 0 $ 14,437,285 FY01 $ 9,187,959 $ 4,410,264 $ 0 $ 13,598,223 Lexington's assessed share $ 7 87 ,116 $ 811,456 REGIONAL SCHOOL COMMITTEE APPOINTED by each towns' Moderator. Lexington representative Marjorie Daggett began a 3 -year term in July. The other 15 member towns are: Acton, Arlington, Belmont, Bolton, Boxborough, Carlisle, Concord, Dover, Lancaster, Lincoln, Needham, Stow, Sudbury, Wayland, and Weston. APPOINTED by the Regional School Committee: Sup- erintendent Ronald Fitzgerald. Goals Minuteman Regional High School (Minuteman Tech) is focused on: • providing high school -aged students with pre- college /pre- career talent exploration and matching, along with strong motivation and preparation for these paths • helping experiential learners, those who learn academic skills `by doing,' to accelerate their learning • providing superior access to science and technology career paths as well as special advantages through business - industry partnerships • supporting students in developing entrepreneurial and quality management skills. Enrollment On October 1, 2002 there were 33 students from Lexington enrolled in grades 9 through 12 and 7 reduced - charge Post - Graduates out of a total enrollment of 759. Of the 343 out -of- district students, 305 were tuition - paying and 38 were School Choice students, a reduction from 82 the prior year. For the third year, no freshman School Choice students were accepted. Enrollment Oct. 1, 2002 Oct. 1, 2001 Lexington students in Gr. 9 -12 33 36 Reduced - charge Lexington Post - Graduates 7 10 Total students in Gr. 9 -12 from the 16 member towns 375 373 Total Post - Graduate students 41 45 Total students from non - member towns 343 379 Total students 759 797 Minuteman Programs Students at Minuteman pursue a course of integrated studies that alternates a week of academic courses (e.g., English, Science, and Math) with a week of vocational offerings in the student's chosen areas. The vocational offerings fall into three categories: Technology, Commercial & Human Services, and Construction & Power. The courses range from the `hi -tech' (biotechnology, pre- engineering, electronics, or environmental) through graphics and digital imaging, cosmetology, landscap- ing, and culinary, to more traditional vocational programs like HVAC, automotive repair, carpentry, and plumbing. The FY03 Budget The Minuteman FY03 total budget increased to $15,673,520, and the assessment which Lexington started paying as of July 1, 2002 was $843,688 (based on the 36 students enrolled as of Oct. 1, 2001) . The FY03 budget included an increase of approximately $200,000 in each of the following categories: public information, insurance, and maintenance as well as a 4.77% increase in teacher salaries and a $100,000 capital cost for a new cooling tower. Challenges The Minuteman School Committee has been focused on two crit- ical issues of enrollment and financing. The 16 member towns only supply about half of the approximately 800 students. In order to maintain the programs for which Minuteman is praised, students from towns not in the district must be recruit- ed. Recruitment was relatively easy during the years that School Choice was in effect (1996 -2000) . School Choice, though, proved to be a revenue headache, forcing the member towns to make up for the state - capped $5,000 tuition of School Choice students. The tuition for an out -of- district non - Choice students is comparable to actual cost; so it was desirable to focus recruiting there. Recruiting 10th grade students from out -of- district proved difficult, and recruiting 9th grade students was virtually impos- sible because the towns could block the students from transfer- ring if their assigned vocational school also offered an exploratory program. For the past two years, the administration and School Committee have worked with our legislators to pass an amendment to Chapter 74, which governs vocational educa- tion, to allow any 9th grader to attend a vocational school of his choosing, if his major area is not offered in his home school. This past year the Committee and Superintendent have also been in frequent and extensive contact with the Commissioner of Education, who has promised to issue a directive to the effect that 9th graders are no longer blocked. The budget problems at the state level have dictated assumptions of less Chapter 70 aid as well as less transportation aid from the State. Both assumptions have figured prominently in the budget planning taking place in fall 2002 for the next fiscal year. The number of Special Education students at Minuteman is increasing, placing an extra burden on teachers and staff. Minuteman has revised and expanded its curriculum to meet the needs of all students, including those with special needs, and to help them pass the MCAS exam. 2002 Annual Report, Town of Lexington Page 51 LAND USE Planning Board ROLE: To prepare the Comprehensive Plan; administer Subdivision Reg- ulations in accor- dance with State Subdivision Con- Expenditures Payroll Expenses FY02 FY01 $176,528 $ 90,861 $ 148,460 $ 52,332 Personnel Full Time 4 4 trol Law; review residential special permit applications; partici- pate in specific intertown land use projects, such as Metropolitan State Hospital, Middlesex County Hospital and other proposals; review and make recommendations required by the Zoning Bylaw and the State Zoning Act in regard to zoning amendments and rezoning petitions; provide technical assis- tance to various town entities on major development proposals; and assist in affordable housing efforts. The Planning Department staff also analyzes economic, demographic, trans- portation and development trends occurring in Lexington and the region to assist the Planning Board, the Town Manager and other town departments and committees, and provides thousands of responses annually to individual requests for help and infor- mation from a wide variety of parties. ELECTED: According to a vote by the 2001 Town Meeting, the Planning Board member term - length was changed from five years to three years. Chair Anthony Galaitsis will serve until 2005; Vice Chair Thomas Harden until 2006; John Davies until 2005; Sara Chase until 2004; Clerk Karl Kastorf was elected to a one -year term that expires on March 3, 2003. APPOINTED by the Town Manager: Planning Director Glenn Garber; Assistant Director Maryann McCall - Taylor; Department Clerk /Administrative Assistant Elissa Tap; and Planning Intern Elizabeth Machek. COMPREHENSIVE PLAN (ComPlan) • Adopted the first four elements (Land Use, Housing, Economic Development, Natural and Cultural Resources) of the Comprehensive Plan on January 30, 2002, culminating nearly 14 months of work. The Transportation Element is being worked on, with an emphasis on alternative transporta- tion modes and trip reduction, where feasible. The intent is to produce the document by the beginning of spring 2003. A broad -based participation group, and a technical team consist- ing of the professional staff and a specialized consultant, have been driving the process and proposing transportation policies that will be included in the Plan, based upon extensive research and data gathering. A total of six workshops are part of the program, followed by additional citizen participation. Front L -R: Karl Kastorf, John Davies, Tony Galaitsis, Tom Harden, Sara Chase. Rear L -R: Planning Director Glenn Garber, Assistant Director Maryann McCall - Taylor, Planning Intern Eli Machek. METROPOLITAN STATE HOSPITAL REUSE (Met State) • Negotiated final resolution of planning and inter -town issues with Waltham and other stakeholders. Approved a definitive lotting and parkway plan for the Metropolitan State Hospital site, located in Lexington, Waltham and Belmont, the result of a decade of planning and negotiating by the stakeholders. Lots 3 and 6 are the development parcels. Lot 1 has gone to the Metropolitan District Commission (MDC) . Lots 4A, 4B and Lot 5, combined with a Waltham park, will be a municipal golf course. Lot 3 is the main development parcel in Lexington. MDC's Lot 1, a regional park, will surround Lot 3. On August 14, 2002, the State Department of Capital Asset Management issued a Request for Proposals for development of Lots 3 and 6. Development proposals are due December 23, 2002. Following this, the Town will assert a local role in devel- oper selection. Then, over the course of the next year, the Town will work closely with the developer in establishing a concept for building the site in accordance with the Reuse Plan and bring a rezoning proposal to Town Meeting 2004. OTHER HIGHLIGHTS • Expanded involvement in affordable housing activities, in such ways as: negotiating terms of affordable housing required in residential special permits; maintaining and updat- ing community's Chapter 40B eligible housing list; providing technical and informational support to town boards and com- mittees on Chapter 40B applications; maintaining general housing data bases; and assisting local housing advocates. continued on next page Page 52 2002 Annual Report, Town of Lexington 0 0 5upgel S pined Planning Board continued from previous page • Moved ahead with major initiatives from the ComPlan, even as the work on preparing the Plan continued. In Town Meeting 2002, the house impact bylaw was introduced, lead- ing to an intense community debate for months; the measure failed to attain the necessary 2/3 vote, but a portion of the article pertaining to height and related matters was removed from the failed article and passed. The Board also decided to make affordable housing strategies a priority for the next two years, with the technical work, research, and public informa- tion /participation efforts occurring during calendar 2002- 2003, and proposals going to Town Meeting 2004 • Conducted detailed technical review, public hearings, and reported to Town Meeting on several other zoning amend- ments and rezoning proposals which came before Town Meeting 2002. Such articles emanated either from the Planning Board or citizen /business petitions. The zoning arti- cles that went to Town Meeting floor for passage included: a use amendment in the CRS district to allow indoor athletic facilities; a series of technical corrections; a comprehensive rewrite of the floor area definitions; and new definitions for building height and (the measurement of) story. • Staff was very active in the Land Use Reform Working Group (LURWG) , a statewide coalition to reform the Commonwealth's much - criticized planning, zoning, and sub- division statutes. It culminated in the drafting and filing at the beginning of December 2002 of the Land Use Reform bill, the most sweeping legislative changes to these statutes to date. Staff will continue to be involved in efforts to steer the bill through the legislative process. • Provided detailed technical assistance to various town enti- ties on major economic development proposals, such as the reuse of the Raytheon site on Spring Street and the Ledgemont office expansion at Spring Street and Hayden Avenue. • Was involved in intertown and regional matters including regulation and public process for the proposed residential development on the old Middlesex County Hospital site, as well as monitoring development proposals on the Waltham side of the campus; also, when possible, with regional affairs at Hanscom Airport and Air Force Base, the MAGIC sub - regional planning effort, and other venues. RESIDENTIAL DEVELOPMENT REGULATION Number of meetings on permitting — 25 Number of individual public hearings and public meetings on permitting — 67 Number of public meetings (involving staff) related to the Lowell Street 40B proposal — 13 Number of public meetings related to the reuse of Met State Hospital — 20 Conventional Subdivisions King Street, 2 lots, preliminary plan, definitive plan dis- approved Edna Street, 2 lots, definitive plan approved 42 Pleasant Street, 7 lots, sketch plan 42 Pleasant Street, 5 lots, sketch plan Metropolitan State Hospital Property, definitive lotting plan and layout of Metropolitan Parkway approved Rangeway Extension, 1 lot, sketch plan Clelland Road, 2 lots, 2 sketch plans Fox Run Lane, 8 lots, closed out Aaron Road, 2 lots, definitive plan approved Bird Hill Road, 3 lots, definitive plan approved Davis Road, 1 lot, closed out Marvin Street, 2 lots, acceptance of surety, release of lots Subdivision with Special Permit and Site Plan — Scottish Glen cluster subdivision off Summer Street, 5 units, preliminary plan approved 36 & 42 Cary Avenue cluster subdivision, 6 units, sketch plan 36 & 42 Cary Avenue cluster subdivision, 5 units, sketch plan Lexington Hills cluster subdivision off Walnut Street, 26 units, sketch plan, preliminary plan approved Johnson's Farm cluster subdivision off Bedford Street, 17 units, approved Cotton Farm subdivision off Marrett Road, 12 lots, third sketch plan Lexington Park, cluster subdivision off Winter Street, minor modification approved, release of lots Approval Not Required Plan Endorsements 30 - 32 Bowker Street 179 Lincoln Street 15 Spring Street 50 & 56 Bloomfield Street Walnut Street at Lexington Line Street Construction Plans Bartlett Avenue, 1 lot, preliminary plan Laconia Street, 1 lot, preliminary plan Morris Street, 1 lot, released performance bond Determinations of Adequacy of Grade and Construction 9 Sunny Knoll Terrace, approved Myrtle Street, Lot 27, Map 79, approved 20 Outlook Drive, approved Park Drive, reclassified as public way 2002 Annual Report, Town of Lexington Page 53 Board of Appeals Expenditures FY02 FY01 Payroll $33,555 $28,379 ROLE: To grant variances from the Zoning Bylaw (ZBL), issue special per- mits for uses or construction as authorized by the Zoning Bylaw, and hear appeals of decisions by the Building Commissioner and Zoning Enforcement Officer. APPOINTED by the Selectmen, a quasi - judicial board consisting of five members with six associate members: Chair Robert Sacco, Vice Chair Judith Uhrig, Francis Smith, Arthur Smith, and Nyles Barnert. Associates: Jacqueline Davison, Elizabeth Sahatjian, Maura Sheehan, David Williams, Carolyn Wilson, and Martha Wood; Administrative Clerk Sheila Marian. L -R: Francis Smith, Judith Uhrig, Martha Wood, Robert Sacco, Sheila Marian, Carolyn Wilson, Arthur Smith, Matthew Hakala, Nyles Barnert. HIGHLIGHTS: • 130 hearings, including 11 that were continued to subsequent sessions. One hearing, on an application for a Comprehensive Permit, was continued 8 times. Once again, the Board has seen an increase in its case- and workload. • 61 applications for variances, mostly involving residences: 9 were denied in full or in part; 2 were withdrawn; and 4 exten- sions were given for variances granted during 2001. • 59 applications for special permits (3 were denied and 2 were withdrawn): 17 concerning nonconforming residences; 2 concerning accessory apartments or conversions of single - family dwellings to dwellings containing two dwelling units (1 was granted and 1 was denied); 12 concerning commercial or institutional properties; 10 concerning food establish- ments; 5 for professional offices in homes; 12 for signs; 2 concerning wireless communications facilities; and 3 for placement of fill. • 8 requests that a proposed action be considered a revision or minor modification of an existing special permit: 7 were approved; and 1 was continued. • 5 appeals from Building Commissioner or Zoning Enforcement Officer decisions, all of which drew concern and participation from abutters and town residents: 1 was granted; 1 was denied; 1 was withdrawn; and 2 were continued. • On March 14, 2002, heard its first application in 11 years for a Comprehensive Permit (M.G.L. ch. 40B) to allow con- struction of a residential development of multi - family condo- minium units in multiple buildings (of which at least 25% would be affordable units) . The public hearing was continued 8 times before it was closed on December 12, 2002, at which time the Board began its deliberations in public on this important and sensitive application. The Board will make its decision in January 2003. The Board remains indebted to the Communication Advisory Committee and the Design Advisory Committee for advice and assistance throughout the year. Petitions heard by the Board of Appeals in 2002 are listed here in the order in which hearings were scheduled. Decisions may be subject to attached conditions. For details, please see the decisions filed with the Town Clerk. January 95 Lincoln Street, Jean L. Parr: granted renewal of a special permit to continue to use a portion of a residence as an office for the performance of electrolysis. 18 -20 Forest Street, Ana Mari De Garavilla and Paul Hammond: granted a variance to reconstruct and expand an existing back porch with less than the required side -yard set- back. 55 Hayden Avenue, Clarion Realty: granted a special permit to install and illuminate new signage. 65 Hayden Avenue, Cubist Pharmaceuticals: granted special permit for revision of an existing special permit to repaint and re -face an existing sign. 6 North Hancock Street, Due Fratelli, Inc.: granted with con- ditions, special permit for operation of a take -out food service in the CN district. 1139 Massachusetts Avenue, James Feeney: granted permit for placement of approximately 156 cubic yards of fill. 6 Meriam Street, Sprint Spectrum: granted special permit with conditions, to install, operate, and maintain an unmanned wire- less facility within the Church of Our Redeemer steeple. 32 Waltham Street, Timothy Enright: granted modification of an existing special permit, with conditions, to change the name continued on next page Page 54 2002 Annual Report, Town of Lexington bupgEl S P!AEC :o] Lj Board of Appeals continued from previous page and modify the menu and continue the operation of a deli /sand- wich shop with seating for customers. 1666 Massachusetts Avenue, David Dyson: granted a special permit with conditions, to continue to operate a take -out food business in Unit K2 of the Lexington Square building selling ice cream, pies, cakes, yogurt and beverages, to be known as Lexington Ice Cream, d /b /a Scoops Ice Cream. 16 Hayden Avenue, Hayden Medical Center: granted a revision of a special permit with conditions , to change existing signage. 7 Hartwell Avenue, Portuguese Continental Union USA: grant- ed a special permit with site plan review, continuation to Feb. 14. 64 Baker Avenue, Faycal Benayad - Cherif: granted a variance and special permit to construct additions to a nonconforming single family dwelling that will have 9.8 feet, front -yard set- back and to construct a second -floor addition and add a new front entry to a nonconforming single- family dwelling. 703 Massachusetts Avenue, The Waldorf School: denied vari- ance for classroom addition, and variance for additional park- ing space. 903 Waltham Street, Bright Horizons: granted a special permit granted with conditions, to install proposed signage. February 79 North Hancock Street, Michael Higgins: granted a variance to construct addition to a nonconforming single - family dwelling that will have a front -yard setback. Side street side - yard setback not granted. Also granted a special permit to expand nonconforming portions of a single- family dwelling. 92 -100 Hayden Avenue, Trustees of 92 Hayden Avenue & Boston Properties: permit granted to install proposed signage on an existing sign base. 44 Bloomfield Street, Jack L. and Jonna D. Manes: permit granted to restore an original front porch and expand second - floor of existing nonconforming single family dwelling. 7 Hartwell Avenue, Portuguese Continental Union USA: permit granted to allow certain office uses as enumerated in Article 21 8 Minuteman Lane, Stephen Farrell: extension of variance granted. March 30 Volunteer Way, Sarah Springer and Dominic Pedulla: vari- ance granted for second six -month extension. 33 Banks Avenue, Thomas Clark and Susan Adams: variance granted for second extension. 536 -540 Lowell Street, Rising Tide Development LLC: contin- ued to 7:45, Thursday, April 25, 2002. 182 Bedford Street, L'Alouette, Inc.: granted permit to contin- ue to operate a gourmet take -out business for five years. 25 Taft Avenue, John and Florencia Donaghy: granted permit to reconstruct a garage attached to a nonconforming single - family dwelling and construct living space above the garage and back porch. 40 Wachusett Drive, Joan Robinson and David Pollack: grant- ed variance to construct a second front entry for a nonconform- ing single - family dwelling, which will have a 6.2 -foot side -yard setback. 12 Theresa Avenue, Kathy Solomon and Frederick Stubbs: variance application withdrawn without prejudice. 8 Eastern Avenue, Carolyn Conte and Dan 011endorf: variance continued to May 9, 2002 13 Depot Square, Lexington Historical Society: variance to property line, granted. 451 -455 Lowell Street, Sprint Spectrum L.P.: granted special permit with conditions to install, operate and maintain an unmanned wireless communication facility within a church building and steeple. 37 Liberty Avenue, Patrick Costello: amendment of 27 -foot variance to 25-foot unanimously granted. April 35 Whipple Road, Fred Benkley: variance granted, to construct a carport attached to a single - family dwelling which will have a side -yard setback of approximately 11 feet. 27 Curve Street, Anne and Peter Kimball: variance granted to reconstruct an historic front porch and steps on a nonconform- ing single - family dwelling which will have a 15.7 -foot front - yard setback. 24 Bloomfield Street, James Wright and Gwyn Reis: variance denied to construct an addition (which will include an attached garage) to a single - family dwelling that will have a 5 -foot side - yard setback. 11 Rindge Avenue, David Weissburg and Linden Cassidy: vari- ance granted to construct attached deck to the rear of a noncon- forming single - family dwelling which will have a side -yard set- back of approximately 9.7 feet. 19 Crescent Hill Avenue, Paul and Catherine Hannon: special permit granted to construct a second -floor addition above a non- conforming portion of the first floor of a single- family dwelling. 748 Waltham Street, Paul J. Rose: variance and special permit granted to increase the gross square footage of a nonconform- ing free standing garage and to reconstruct a nonconforming free standing garage. continued on next page 2002 Annual Report, Town of Lexington Page 55 Board of Appeals continued from previous page 10 Woburn Street, James Allen and John Cook: special permit granted with conditions (two years) to continue the operation of an existing take -out fast food service offering muffins, coffee, iced cream d /b /a/ Dunkin Donuts /Baskin Robbins Communications Advisory Committee, David G. Kanter: amendment adopted. Instructions to require any applications for wireless facilities to continue to provide the same information as in a "Notification of Nonionizing Radiation Source" 536 -540 Lowell Street, Rising Tide Development, LLC: con- tinued public hearing (opened on March 14, 2002) to be contin- ued to 7:45, Thursday, June 13, 2002 6 Patterson Road, Robert Schwartz and Virginia Crumb: vari- ance granted to construct a new 2 -car garage attached to the side of a single- family dwelling, which will have a 14 -foot side - yard setback and 17.7 -foot front -yard setback. 1709 -1727 Massachusetts Avenue, Sanborn Court, LLC or Nominee: special permit granted to operate a full - service restaurant with take -out service, and granted variance from parking requirements for the operation of a restaurant in the CB District denied. May 763 Massachusetts Avenue, Follen Church Society: granted a variance to construct addition and handicapped access ramp to an existing nonconforming single- family dwelling with side street setback less than the required setback, side -yard setback less than the required side -yard setback, and a rear -yard setback less than the required rear -yard setback. 8 Eastern Avenue, Carolyn Conte and Dan 011endorf: (contin- ued from March 28 , 2002) granted a variance from the required front -yard setback for a single - family dwelling with less than the required front -yard setback. 130 Waltham Street, Lexington Arts & Crafts Society: granted a special permit for the continued use of a temporary wall sign mounted three times a year to announce annual events in the RS District. 94 Reed Street, Stephanie Littell: granted a special permit to construct a farmer's porch in place of an existing nonconform- ing porch on a nonconforming single- family dwelling. 51 Taft Avenue, Alex Gusinov: granted a variance from required front -yard setback to construct an addition to the front of a nonconforming single - family dwelling with less than the required front -yard setback. 11 Ledgelawn Avenue, Gang Yue and Roiuxia Song: granted a con- tinuance of a requested hearing on an application for a variance from residential height restriction to construct a second -floor addi- tion to a nonconforming single - family dwelling, which from the back will appear to have three stories; and a special permit to add a second -floor to an existing nonconforming single- family dwelling. South End of Farm Road, Daniel Busa, Trustee, Lillian Busa Realty Trust: denied a variance from dimensional controls of the ZBL to extend a driveway and use the property to build a single- family house with less than the required frontage. 31 Justin Street, Chaw -Chi Kung: granted a variance (with conditions) from required front- and side -yard setbacks to con- struct a new single- family dwelling that will have a front -yard and side -yard setback less than the required setbacks. 4 Page Road, Menachem Kenan: granted a variance from required rear -yard and side -yard setback to erect a storage shed that would have a rear -yard and side -yard setback less than the required setbacks. 14 Taft Avenue, Shixin Qin and Mengqi Xia: granted a special permit to expand second -floor living space, adding new second - floor living space above nonconforming portions of an existing single- family dwelling, and enclose an existing, nonconform- ing, open, covered side porch. 60 Chase Avenue, Sara Iverson: granted a variance from required side -yard setback to construct an addition to a non- conforming, single- family dwelling. 25 Woodcliffe Road, Ami Stix: granted a special permit for the placement of approximately 92 cubic yards of fill. 24 Hartwell Avenue, Global Insight: denied a special permit to install a wall sign larger than that allowed by right above the first floor. 11 Ledgelawn Avenue, Gang Yue and Roiuxia Song: (continued from May 9, 2002) granted a variance and special permit to construct a second -floor to an existing nonconforming single - family dwelling that will appear to be three stories from the back. 79 North Hancock Street, Michael Higgins: granted a clarifi- cation of variance granted on February 14, 2002, allows an extension of porch as requested. June 536 -540 Lowell Street, Rising Tide Development LLC: granted a continuance of a requested hearing on an application for a comprehensive permit to construct a residential development of multi - family condominium units in multiple buildings. 47 Reed Street, Jizeng Qiao and Lin Wu: granted a variance from required side -yard and front -yard setback to construct an addition to a nonconforming single - family dwelling and a spe- cial permit to construct a portico above an existing noncon- forming front entry. 28 Harding Road, Jonathan & Marie Cue: denied a variance from §11.6 .1 of the ZBL and from required rear- and side -yard setbacks to restore an original driveway and to replace an exist- ing nonconforming 1 -car garage with a new 2 -car garage. continued on next page Page 56 2002 Annual Report, Town of Lexington Board of Appeals continued from previous page 14 White Pine Lane, Timothy Dugan, M.D. and Elizabeth Liao, M.D.: granted a renewal of special permits (with conditions) to continue to use a portion of a residence as an office for part - time medical psychiatric practices. 66 Pleasant Street, Frank P. Assortato: granted a variance from side -yard setback to expand existing 1 -car garage into a 2 -car garage; and a special permit to add living space above noncon- forming portions of a 2 -car garage. 20 Maple Street, Eoin O'Toole: denied a variance from require- ments to allow the conversion of an existing single - family dwelling to one containing two dwelling units on a lot smaller than the required area in the RO District; and granted a special permit to construct a dormer over a nonconforming portion of an existing dwelling and extension of an existing gable. 71 Asbury Street, Graham Celine: granted a variance from required side -yard setback to eliminate a nonconforming drive- way on the left side of the property and construct a new non- conforming driveway. 58 Reed Street, Peter and Alana Scopa: granted a variance from required front -yard setback to construct a new front entry plat- form and portico with new steps. 60 Bedford Street, Walgreens Drug Store: denied an appeal of a decision by the Zoning Enforcement Officer that a proposed drive - through pharmacy window is not an allowable use; and granted a variance to permit construction of a proposed drive - through pharmacy window. 171 Bedford Street, Liberty Mutual: granted a request for determination that a proposed signage change is a Minor Modification of an existing special permit. 10 Woburn Street, Dunkin' Donuts /Baskin Robbins: granted a request for determination that a proposed signage change is a Minor Modification of an existing special permit. July 8 Fairland Street, Rahim & Nahid Shafa: granted a request to construct driveway that will have a side setback of approxi- mately 3 feet instead of the required 5 feet. 41 Williams Road, Xinhua S. Ren & Xiaoyan C. Lin: granted a request for a variance from the required 30 -ft. front -yard set- back to construct a new front entry for a single - family dwelling, which will have a 24.4 -foot front -yard setback. 28 Barberry Road, Herbert G. & Ruth Weiss: granted a request from the required 15 -foot side -yard setback to construct a garage that will have a side -yard setback of approximately 4 feet. 7 Meriam Street, Edward J. Urban: request to operate a Mexican take -out food service was withdrawn without prejudice. 31 Wachusett Drive, Liza & Kevin Connolly: request was granted for a variance from the required 30 -foot front -yard and 7.5 -foot side -yard setback to construct a new front porch with a front -yard setback of approximately 27 feet; request for a bulk- head with a side -yard setback of approximately 1.5 feet was withdrawn without prejudice. 31 -33 Cottage Street, Glenn M. Lee: request for a variance from the required 15 -foot rear -yard setback to extend a non- conforming 1 -story addition to the side and add a second level with the same 8.4 -foot rear -yard setback. The nonconforming 2- family dwelling in the RO District will become a single -fam- ily dwelling. 28 Harding Road, Jonathan & Marie Cue: requests for a non- conforming driveway and nonconforming garage denied. 60 Bedford Street, Walgreens Drug Store: discussion continued to August 15, 2002 meeting. August 17 Franklin Road, Richard & Rebecca Hawkins: granted a variance from required front -yard setback to construct new front entries for a single - family dwelling. 26 Locust Avenue, David Novek & Kim Nelson: granted a con- tinuance of a requested hearing on applications for (a) a vari- ance from required front -yard setback to construct an addition to a nonconforming single- family dwelling, or (b) a special per- mit to construct an addition above a nonconforming portion of a single- family dwelling. 76 Reed Street, Kenneth & Patricia Jenniss: granted a variance to construct an addition, including a farmer's porch, to a non- conforming single - family dwelling that will have a front -yard setback of approximately 20.1 feet. 18 Farmcrest Avenue, Brian J. Connolly & Jo Ann Schachter: granted a variance to construct a new front porch on a single - family dwelling that will have 22.5 -foot front- and 7.2 -foot side -yard setbacks. 319 Marrett Road, Deborah Macrides: granted renewal of a special permit, with conditions, to continue to operate a take- out and fast -food service, with customer seating, in the CN District. 3 Bow Street, James Agostino: granted a special permit, with conditions, to operate a fitness center, with a fast -food service on the premises to serve such items as smoothies, and parking available on a separate lot. 77 Winter Street, Eric Tinker: granted a variance to construct an addition to a nonconforming single - family dwelling that will have a 7 -foot side -yard setback. continued on next page 2002 Annual Report, Town of Lexington Page 57 Board of Appeals continued from previous page 8 Great Rock Road, granted a variance from the required set- backs for construction of a retaining wall set back from the property line by distances varying from 1 to 7 feet September 28 Ewell Avenue, James & Janet Almeida: granted an extension of a variance to construct a nonconforming addition, including a farmer's porch, to a single - family dwelling. 536 -540 Lowell Street, Rising Tide Development, LLC: con- tinued hearing on an application for a Comprehensive Permit for construction of a residential development of multi - family condominium units in multiple buildings. 231 Bedford Street, Gail Gallant: granted a continuance of a requested hearing on an application for modification of an existing special permit for installation of new signage. 915 Waltham Street, Ayoub Engineering and Trammell Crow Company for Motiva /Shell Oil Company: granted (a) a vari- ance, with conditions to change an existing sign canopy that will be set back from the property line approximately 14.5 -feet, and (b) a special permit, with conditions, to install new gas sta- tion signage. 41 Albemarle Avenue, Bernie Osgood: granted a variance to construct an addition to the side of a nonconforming single - family dwelling that will have 15.7 -foot front -yard and 9.3 -foot side -yard setbacks. 24 Colony Road, Michelle Lipton & Michael Engelberg: grant- ed variance to construct an addition and a new front entry to a nonconforming single - family dwelling that will have a front - yard setback of approximately 14 feet and a side -yard setback of approximately 13.5 feet. 26 Locust Avenue, David Novek & Kim Nelson: granted a vari- ance to construct an addition to a nonconforming single- family dwelling that will have a 23.8 -foot front -yard setback; denied a special permit to construct an addition above a nonconforming portion of a single - family dwelling. 155 Pleasant Street, Sheila Connors LeDuc: granted a variance to allow erection of a storage shed with 6 -foot rear- and side - yard setbacks. Lot 171 Earl Street, Roberta Franks: granted an appeal and overturned a decision by the Zoning Enforcement Officer who had determined that the lot was not a separate, buildable lot. Lot 134 Hazel Road, Ellen L. Sharkey: granted a continuance of a requested hearing on an appeal of a decision by the Zoning Enforcement Officer that the lot is not a grandfathered, build- able lot. October 95 Gleason Road, Ray A. Campbell, Jr.: granted a variance, with conditions, to erect a storage shed with 5 -foot rear- and side -yard setbacks. 15 Valley Road, Gary Tiani & Rosemary Klein: granted a vari- ance, with conditions, to erect a storage shed with a side -yard setback of approximately 5 feet. 37 Coolidge Avenue, Chester Williams: granted a special per- mit for the placement of approximately 80 additional cubic yards of fill; granted a variance, with conditions, to erect a stor- age shed with 5 -foot rear -and side -yard setback; denied a vari- ance from required side -yard setback to install an 8 -foot high fence on the side property line. 23 Fairbanks Road, Richard & Judy Lai: granted a variance to construct a new front entry that will have a 23.3 -foot front -yard setback. 27 Meriam Street, Terence & Jayne Leahy: granted a variance to construct an addition to an existing nonconforming side street porch that will have a side street side -yard setback of approximately 16 feet. 10 Brigham Road, Sidney C. & Susan D. Rubenstein: granted (a) a variance to rebuild two front entries to a nonconforming single - family dwelling that will have a front -yard setback of approximately 24.6 feet and (b) a special permit to construct a second -floor addition to a nonconforming single - family dwelling. 14 Pine Knoll Road, Joseph O'Regan & Karen J. Graham: granted (a) a variance to construct a new front entry for a non- conforming single- family dwelling that will have an 18.9 -foot front -yard setback and (b) a special permit to construct a sec- ond -floor addition to a nonconforming single - family dwelling. 6 North Hancock Street, Fitness Together Franchise Corporation: granted a withdrawal without prejudice of an application for a special permit for substitution of a noncon- forming use in order to operate a personal health and fitness training business in the CN District. 51 Peacock Farm Road, Sandra C. Eaton: granted a renewal of a special permit, with conditions, to continue to use a portion of a residence for a part -time psychotherapy practice. 63 Bridge Street, Debi Dulberg: granted a renewal of a special permit, with conditions, to continue to use a portion of a resi- dence for a part -time psychotherapy practice. 317 Woburn Street, Manuel Moniz, d /b /a Phillip Donuts: grant- ed a renewal of a special permit, with conditions, to continue to operate a take -out and fast -food business in the CRS District at Countryside Plaza as a Dunkin' Donuts satellite franchise. continued on next page Page 58 2002 Annual Report, Town of Lexington Board of Appeals continued from previous page 23 Cary Avenue, Tom & Mary Trometer: granted a variance, with conditions, to extend a nonconforming driveway with a side setback of 1 to 2 feet from the lot line. 536 -540 Lowell Street, Rising Tide Development, LLC: con- tinued hearing on an application for a Comprehensive Permit for construction of a residential development of multi - family condominium units in multiple buildings. November 536 -540 Lowell Street, Rising Tide Development, LLC: two continued hearings on an application for a Comprehensive Permit for construction of a residential development of multi- family condominium units in multiple buildings. Lot 34 Hazel Road, Ellen L. Sharkey: granted a continuance of a requested hearing on an appeal of a decision of the Zoning Enforcement Officer that this lot is not a grandfathered, build- able lot. 231 Bedford Street, Gail Gallant: granted a modification of an existing special permit for installation of new signage. 224 East Street, Mahmood Mojahed: granted a variance to con- struct a new front entry with a portico and balcony on a single - family dwelling that will have a 24.8 -foot front -yard setback. 42 Ward Street, George Pierce: granted a variance to construct a new front entry porch for a nonconforming single- family dwelling that will have an 8.8 -foot side -yard setback. 57 Taft Avenue, Amy & Mark Grossman: granted (a) a variance to construct an addition to a nonconforming single - family dwelling that will have a 4.1 -foot front -yard setback and a 1.8- foot side street side -yard setback, and (b) a special permit to construct a second -floor addition to a nonconforming single - family dwelling. 36 Hayes Avenue, Stephen J. Gendzier: granted a variance from required rear -yard setback to replace an existing nonconform- ing fence with an 8 -foot tall fence with a rear -yard setback of less than 1 foot. 12 Adams Street, Brian Adley: denied a special permit to allow the waiver of frontage requirements in order to create a second buildable lot. 544 Lowell Street, Peter Cavallaro, d/b /a Plant Action, Inc.: granted, with conditions, renewal of a special permit to contin- ue the operation of a commercial greenhouse. 6 Abernathy Road, Murray & Myrna Kaye: granted continu- ance of a requested hearing on an application for (a) a variance from the site coverage requirement to allow an application for (b) a special permit for the conversion of a single- family dwelling to a dwelling containing two dwelling units. December 409 Massachusetts Avenue, George S. Grey, Jr.: deferred action on a request for determination that replacing screening trees is a minor modification of an existing special permit. Lot 34 Hazel Road, Ellen L. Sharkey: granted a withdrawal without prejudice of an appeal of a decision by the Zoning Enforcement Officer. 450 Woburn Street, Michael J. Earley: granted a variance, with conditions, to erect a storage shed with a 7.5 -foot side -yard set- back. 33 Marrett Road, National Heritage Museum: granted a con- tinuance of a requested hearing on an application for a special permit for installation of new signage. 17 Deering Avenue, David A. Treffs: granted a variance, with conditions, to erect a storage shed with 5 -foot rear- and 14 -foot side -yard setbacks. 536 -540 Lowell Street, Rising Tide Development, LLC: hear- ing closed on application for a Comprehensive Permit for con- struction of a residential development of multi - family condo- minium units in multiple buildings; deliberations to begin at next public Board of Appeals meeting. 107 Waltham Street, Jonathan & Theresa Cronin: granted a variance to construct an addition to a single - family dwelling that will have a 6.7 -foot side -yard setback. 33 Arcola Street, Huimin Xu: granted a variance to construct a new front entry for a single - family dwelling that will have a 27.5 -foot front -yard setback; also granted a variance to erect an 8- by 12 -foot storage shed with 2 -foot rear- and side -yard set- backs. 20 Robbins Road, Patrick Costello: granted a variance to con- struct an addition to a nonconforming single - family dwelling that will have a 7.7 -foot rear -yard setback. 6 Donald Street, Alice Kashmanian: granted a special permit to construct a second -floor addition to a nonconforming single - family dwelling. 6 North Hancock Street, Antique Furniture Restorations: grant- ed a special permit, with conditions, for substitution of a non- conforming use to operate a furniture restoration and antique art and accessory business in the CN District. 1728 Massachusetts Avenue, Neil J. Kelly: granted a special permit, with conditions, to operate a food take -out service in the CB District at Cheese Etc. 2002 Annual Report, Town of Lexington Page 59 40B Review Committee ROLE: To review and make recommendations to the Board of Selectmen about Rising Tide Development Corporation's appli- cation for a comprehensive permit under Massachusetts General Laws, Chapter 40B, Sections 20 -23, at the site of Plant Action, 536 and 540 Lowell St. The ad hoc committee was to have com- pleted its work and made its recommendations prior to February 15, 2002, the date the Zoning Board of Appeals (ZBA) was orig- inally scheduled to begin hearings on the proposed development. The start of the public hearing was postponed in hopes of allow- ing the committee to reach consensus on a recommendation. Proposals for comprehensive permits, often referred to as 40B proposals, are by their very nature contentious. A 40B proposal seeks to suspend existing local regulations to allow construc- tion of a multi -unit housing development. At least 25% of the units in the development must have long -term affordability restrictions. Such a development may exceed the density allowed by local planning bylaws and be immune to other plan- ning guidelines unless 10% of the housing units in a communi- ty are affordable. In granting a comprehensive permit, the Board of Appeals must balance the housing interests within the Town, the rights of the developer, and the concerns of residents who value the protection of the zoning bylaws. Lexington has a long, successful history of using Selectmen's ad hoc committees, comprised of citizens with widely divergent opinions, to come to consensus on difficult issues. The 40B Review Committee was established with the thought of apply- ing this open process to a thorny development issue, permitting closure on critical parameters prior to the Board of Appeals hearing. Had the process proven successful, it would have been precedent setting. APPOINTED: Chair Jeanne Krieger, Harriet Cohen and Marshall Derby, Ann Whitney, Sheila Marian, John Frey, Tom Harden, representing various town interests and Bill Taylor, Bill Passman, and Stan Abkowitz as neighborhood representa- Regional Planning Metropolitan Area Planning Council (MAPC) MAPC Minuteman Advisory Group on Interlocal Coordination (MAGIC) Boston Metropolitan Planning Organization (MPO) Regional Transportation Advisory Council ROLE of MAPC: As a regional planning agency representing 101 communities in the metropolitan Boston area, including Lexington, to serve as a forum for state and local officials to address regional issues. Council members collaborate in the development of comprehensive plans and recommendations in tives. Other town residents attended, and the committee was joined by Russell Tanner and Josh Posner of Rising Tide Development, and Edward Marchant, consultant to the Board of Appeals . Rachel Herrup -Morse and Maryann McCall Taylor served as staff. HIGHLIGHTS: • The Committee met 13 times between December 21, 2001 to March 8, 2002 to understand the fundamentals of the State regulations and to identify issues general to all 40B proposals and specific to this proposal. • The site was walked; physical models were developed to visually assess the impact of the proposed density. Several alternative proposals, ranging from the original proposals of 48 units on the 3.6 -acre site to 28 units were evaluated. The density of this proposal in the context of other developments in Town was reviewed. • The limits on profitability, 20% as mandated by State law, were reviewed including the impact of the land purchase arrangement, which increased the value of the property as the density of development increased. The assumptions under- pinning the critical pro forma profit and loss statement were scrutinized. • Other planning topics considered included drainage, degree of impervious surface, landscaping enhancements, setback requirements, parking, and traffic impacts. • Attention was given to the governance and management of the proposed affordable units. The Committee worked in earnest in an open process, setting groundwork for future negotiations in Lexington and elsewhere for 40B proposals, but was unable to come to resolution prior to the opening of the ZBA hearing on March 14, 2002. In the inter- est of allowing the ZBA full freedom of action, as mandated by their regulatory authority, the Committee concluded their delib- erations when the ZBA began theirs. areas of population and employment, transportation, economic development, regional growth and the environment. MAPC is one of the 17 members of the Boston Metropolitan Planning Organization, which carries out the federally mandated trans- portation planning process for the region. APPOINTED by the Town Manager as MAPC Lexington Representative: Richard Canale. ROLE of MAGIC: Organized into eight subregions to discuss and work on issues of interlocal concern. Lexington is in the Minuteman Advisory Group on Interlocal Coordination (MAGIC) subregion. Other MAGIC towns are: Acton, Bedford, continued on next page Page 60 2002 Annual Report, Town of Lexington Regional Planning continued from previous page Boxborough, Carlisle, Concord, Hudson, Lincoln, Littleton, Maynard, and Stow. MAGIC participates in The Boston Metropolitan Planning Organization through its membership on the Regional Transportation Advisory Council. APPOINTED by the Selectmen as MAGIC Representative: Richard Canale. ROLE of Boston MPO: Comprises seven state /regional agen- cies, six elected municipalities, the City of Boston, the Regional Transportation Advisory Council (ex- officio), the Federal Highway Administration (ex- officio), and the Federal Transit administration (ex- officio); to consolidate transportation plan- ning for a large portion of eastern Massachusetts for a variety of transportation modes and facilities, and carry out the feder- ally mandated transportation planning process for the region. The Boston MPO is responsible for producing three key Certification Documents: Regional Transportation Plan (RTP), Transportation Improvement Program (TIP), and Unified Planning Work Program (UPWP) . ROLE of Regional Transportation Advisory Council: To provide public - policy advice to the other MPO members on regional transportation issues and specific MPO actions. The Council is composed of 60 representatives from cities and towns, MAPC subregions, professional transportation and plan- ning associations, advocacy and advisory groups, transportation providers, and various state and regional agencies. Lexington is one of the 11 town members. APPOINTED by the Selectmen as Lexington's Representative to the Regional Transportation Advisory Council: Gail Wagner. HIGHLIGHTS: • The MAPC, in partnership with the Boston College Citizens Seminars and numerous other public and private organiza- tions, launched a major civic process to develop a new growth strategy for the Boston region that would replace METRO - PLAN 2000. The multi -year project will incorporate unprece- dented public outreach in combination with premier technical analyses and modeling necessary to understand the implica- tions of alternative future growth patterns. The project's offi- cial name and sponsors will be unveiled at its public launch in 2003, which will be followed by a series of meetings in which the public and leaders will identify key challenges and oppor- tunities. During this pre - planning year, Lexington's MAPC representative contributed to the design and structure of this upcoming process. • MAPC published A Decade of Change: Growth trends in the Greater Boston area — 1990 to 2000. • MAPC completed a 2 -year process of producing Buildout Analyses of communities throughout the region and present- ed Lexington's buildout to local officials and citizens. • Lexington's MAPC representative participated in several MAPC and MAGIC workshops on population and employ- ment, transportation, economic development, regional growth and the environment. • Participated in developing scope for Phase II of the "MAGIC Carpet" Study of alternative transportation options . The scope now includes a special study of two Lexington inter- sections: Massachusetts Avenue and Woburn Street, and Massachusetts Avenue and Pleasant Street. • Collaborated with other regional leaders in supporting reverse commuting and suburban mobility. Participated in ad hoc group that successfully petitioned the Legislature to form a Special Citizen's Action Committee on the Fitchburg Commuter Rail Line. • Collaborated with state Legislators and federal Congressional Aides in articulating mutual goals and strategies. • Reviewed Proposed Developments of Regional Impact, including drafting MAPC's comments on the Massport 2002 Draft Hanscom Environmental Status and Planning Report. • Joe Marino, Lexington Economic Development Officer, pre- sented at MAPC's MAGIC & MetroWest special forum on "Our Towns & Our Businesses: Partners in Economic Development." • Maryann McCall - Taylor, Lexington Assistant Planning Director, shared Lexington's affordable housing initiatives at the MAGIC Forum on "Creative Solutions" Housing Workshop. The Town was also represented at this event by Lexington residents: Catherine Abbott, Michele Ciccolo, Harriet Cohen, and Richard Canale. • Lexington and MAGIC maintain a direct voice in transporta- tion planning and project selection through the Boston MPO and its Regional Transportation Advisory Council. Richard Canale represents MAGIC on transportation issues as the subregion's representative to the Regional Transportation Advisory Council and serves as the Advisory Council's 2002 — 2003 Chair. As such, he also serves as an ex- officio mem- ber of the Boston MPO, is a voting member of the MPO Planning and Programming Committee, and is Chair of the MPO Public Participation Committee. Gail Wagner, the Lexington Transportation Coordinator, represents Lexington on the Advisory Council. In addition, Lexington resident, Barbara Lucas represents the MAPC on the Boston MPO Planning and Program Committee, of which she is Vice Chair. 2002 Annual Report, Town of Lexington Page 61 Hanscom Area Towns Committee (HATS) and Hanscom Field Advisory Commission (HFAC) ROLE of HATS: To represent the interests of the four towns of Bedford, Concord, Lexington and Lincoln in matters pertaining to Hanscom Field and developments in the surrounding area, and to review and comment on proposed projects to State, fed- eral and regional agencies. APPOINTED to HATS by the Board of Selectmen to represent Lexington: Peter Enrich, Selectman; Kay Tiffany, Conservation; and Margaret Coppe. Appointed by the Planning Board: Tony Galaitsis, Planning Board. HATS Chairmanship rotates annually among the four towns. For the period from July 2002 to June 2003, HATS was chaired by Bedford. ROLE of HATS ES: To assist HATS with the review of envi- ronmental impacts associated with airport activities. APPOINTED to HATS ES by the Board of Selectmen to rep- resent Lexington: Julian Bussgang and Richard Canale, who have been co- chairs, Tony Galaitsis, and Jerry Van Hook. Consultant to HATS: Lisa Baci. ROLE of HFAC: To act as an advisory commission with regard to Hanscom Field for review of issues of land use, noise and transportation and to provide communications between the surrounding towns and Massport in matters pertaining to Hanscom Field. APPOINTED to HFAC by the Board of Selectmen to represent Lexington: Peter Enrich, Selectman. Other members represent other communities and various interest groups. Chairmanship rotates annually among the four towns . For the period from July 2002 to June 2003, HFAC was chaired by Lexington. HIGHLIGHTS: This year has seen a number of important developments affect- ing Hanscom Field Airport operated by Massport, and a number of significant efforts intended to contain and manage these developments by HATS and the other bodies (both public and voluntary) which monitor and seek to set reasonable limits on aviation - related activity at Hanscom. With respect to the controversial commercial aviation activity, Shuttle America, following its filing for bankruptcy, moved its operating center to Fort Wayne, Indiana, and has been gradual- ly cutting back on its operations at Hanscom. Shuttle America has entered into an agreement with US Airways, whereby Shuttle America aircraft now carry US Airways insignia. Massport authorized Boston -Maine Airways (doing business as PanAm) to commence flights to the Cape and Islands, as well as several other locations. PanAm's activity at Hanscom has, however, been intermittent and minimally utilized. The terror attacks of September 11 had several significant impacts on Hanscom. A range of new security measures were put in place. At Hanscom, there has been a sharp increase in the level of private jet activity (especially, time -share jets, as well as traditional corporate planes and charters) . Jet operations have increased significantly relative to prior years, although the overall activity of other aircraft types has been negatively impacted by the economic slow -down. Jets, while a small per- centage of operations at Hanscom, account for the vast prepon- derance of the noise . Jets are also contributing to the strong growth in nighttime activity. In addition, nighttime noise from the airport due to aircraft engine run -ups has become increas- ingly disturbing. The efforts of HATS and HFAC continued to focus on two reg- ulatory processes, each of which will have important implica- tions for future aviation developments at Hanscom. One, the Vegetation Management Plan (VMP), concerns Massport's plans to clear trees and other vegetation from the land beneath and adjoining flight paths. The other, the Environmental Status and Planning Report (ESPR), is a long -range planning docu- ment intended to provide context for environmental review of the impacts of Hanscom's operations. The VMP process reflects Massport's plan to substantially alter the ecosystems of many acres of land adjoining the four ends of Hanscom's two runways. Massport's goal is to replace vegeta- tion (particularly trees) which tends to grow into the flight paths with other forms of vegetation (such as meadows) which would not. The resulting plan is a major piece of environmental engi- neering, and is subject to a regulatory process. However, the purview of the conservation commissions of Lexington and the other three affected towns is limited. HATS , along with its Environmental Subcommittee, has worked closely with the four conservation commissions, and other interested groups, to scru- tinize Massport's process and provide opportunity for meaning- ful review of its draconian plans. Massport is intending to begin clearing trees in 2003. The ESPR (formerly known as the Generic Environmental Impact Report, or GEIR) is a document prepared by Massport every five years under guidelines set forth by the State's Executive Office for Environmental Affairs (EOEA) . A Draft 2000 ESPR was issued by Massport which provides scenarios in which Hanscom would be transformed into a major commercial jetport. The HATS ES primary activity this year focused on this document. In this effort, HATS ES was assisted by a consultant task force headed by Lisa Baci. Detailed analysis by HATS ES on Massport's Draft ESPR document led to a formal comment doc- ument that was prepared for HATS approval and was submitted to the Secretary of the EOEA, and to its Office that oversees Massachusetts Environmental Policy Act (MEPA) regulations. Some 800 civic leaders and residents of the Hanscom Field adjoining towns attended the public MEPA hearing held in Bedford in November 2002. Over 250 public comment letters describing the precious character of the environment near Hanscom and pointing out deficiencies of the Draft ESPR were continued on next page Page 62 2002 Annual Report, Town of Lexington HATS and HFAC continued from previous page filed with the EOEA. The quality of comments by the public, at the hearing and in the written submittals, was extremely impres- sive. Unfortunately, in December, the EOEA issued a very super- ficial response. Notwithstanding the convincing case that the communities made, the Secretary accepted the Draft document without directly addressing the public's concerns of the Draft's deficiencies. However, the Secretary is requiring a number of changes to be made by Massport in the final document. The primary community concerns expressed by HATS , HFAC, public officials, and citizen groups remain largely unchanged: limiting any expansion of activities at Hanscom Field because of their deleterious impacts upon the historical, environmental, and cultural treasures surrounding Hanscom, for which the towns are custodians, and upon the quality of life in our towns. We have been greatly assisted in these efforts by widespread citizen activism, frequently marshaled by two citizen organiza- tions, ShhAIR and Save Our Heritage. With this invaluable assistance, we will continue to aggressively pursue all avenues — political, legal, and regulatory — to contain expansion at Hanscom and protect the Town's interests. Metropolitan State Task Force (Met State) ROLE: To work with counterparts in Belmont, Waltham, the Metropolitan District Commission (MDC) and Division of Capital Management (DCAM) to implement the Metropolitan State (Met State) Reuse Plan. The Reuse Plan is an agreement arrived at after extensive community involvement through the Tri- Community Committee to effectively use the Met State tract by adopting the following goals: • Preserve and protect natural resources • Redevelop the site with a mix of publicly beneficial resizes • Consider the site as a whole without regard to municipal boundaries • Carry out environmental clean up on the site as quickly as possible Under the Reuse Plan, Waltham will receive about 54 acres for a golf course, Lexington will develop a campus site of about 23 acres for housing, and the balance of the tract, approximately 254 acres, will remain open under the stewardship of the MDC. APPOINTED by the Board of Selectmen: Joyce Miller, Natalie Riffin, David Williams, Karl Kastorf and Jeanne Krieger. These five voting members have been supported by former Planning Board member Richard Canale and key community participants Jacqueline Davison, Erna Greene, Shirley Frawley, Robert Pressman, Margaret Cole and Bebe Fallick who have lent their expertise to enhance the team's effectiveness. Planning Director Glenn Garber, with the support of Attorney Ryan Pace of Palmer and Dodge, advanced the process. Mr. Garber represented the Town on the Tri- Community working groups and drove the Committee to closure on several critical issues. Maryann McCall - Taylor, Assistant Planning Director has guided the Task Force in the RFP phase of the process HIGHLIGHTS: • Significant progress was made in advancing the Met State project during 2002. • Glenn Garber played a major role in obtaining consensus among the members of the Access Committee, a task force of professional planners and engineers from the three communi- ties and two State agencies, on an acceptable design for the road that would permit access to both the development site and the Golf Course, while discouraging through traffic. These decisions led to the May 22, 2002 endorsement of the Second Amendment to the Reuse Plan establishing the timelines for: • Approval of the Definitive Plans for the roadways through the site • Disposition of buildings on the Waltham - Lexington inter- face • Assurance of availability of utilities for development in Lexington • Transfer of land to Waltham for the Golf Course and to MDC for recreation and conservation. • The Lexington Planning Board approved the Definitive Subdivision Plan laying out the roadway on June 19, 2002. • DCAM released a Request for Proposal for the development of the Lexington parcel in August 2002. The priorities of the Lexington Task Force were included in the formal RFP doc- ument. These priorities included the following: • General Housing: Provide a variety of housing types, with a primary orientation to senior citizens. • Affordable Housing: Provide at least 25% of the housing units as affordable. • Support Services: Include community services (e.g., med- ical care, childcare, art /hobby center, transportation, and convenience store) • Fiscal Issues: Generate revenue and avoid negative impacts. • Site Development: Preserve the feeling of openness of the site, rehabilitate existing buildings, if feasible, and employ architec- ture detail that reinforces the historic character of the buildings. • Development Impact: Ensure that traffic remains within the normal day -to -day fluctuations of the traffic generated by the former hospital operations. • DCAM and the Lexington Planning Department received more than 200 inquiries about the RFP; five developers filed proposals by the December 23, 2002 deadline. • The Lexington Task Force will be involved in the selection process for designating a developer. The Task Force will work to ensure a proposal that meets Lexington's housing needs and will be worthy of Town Meeting approval. 2002 Annual Report, Town of Lexington Page 63 Historic Districts Commission ROLE: To promote the educational, cultural, economic and general welfare of the public through the preservation and pro- tection of historic buildings, places, and districts. APPOINTED by the Selectmen for overlapping 5 -year terms as follows: two from candidates nominated by the Lexington Historical Society, one from candidates nominated by The Lexington Arts and Crafts Society, one from candidates nomi- nated by the Trustees of the Cary Memorial Library, and one selected at large by the Selectmen. Chair Joann Gschwendtner, Commissioners Ian Adamson, Mark DiNapoli, Dan Fenn, Jr. and Lynn Hopkins; Associate Commissioners Jeffrey Denzak, Daniel Griffin, Jr., James Lee, and Eleanor MacQueen. HEARINGS: Held 129 hearings: 29 informal, 64 formal, and 36 continued. Issued 91 Certificates of Appropriateness; 5 Denials; 6 Minor Changes /Extensions of time to Certificates of Appropriateness HIGHLIGHTS: • Lexington Center continued its revitalization. Met with the new Center Revitalization Subcommittee, the Lexington Center Committee, and the various new businesses coming into Town, which all needed signage. Some storefronts also have been repaired or modified. • As winter approaches, the Library is being closed in. Met throughout the year on the building site to approve mock -ups of the materials being used on the building - granite, blue- stone, roofing slate, and tiles. The most difficult part of the building process has been matching the stone veneer for the ramp with the stone work on the original library building - the color and shape of the stones, the design the mason uses to put up the stones and the way they are mortared in are all essential components of the construction process. • There are several construction projects on Massachusetts Avenue. Three of these are for homeowners who had Certificates of Appropriateness for additions but did not get their projects started within the 1 -year time limit. Three addi- tions along the Avenue that received extensions are now in the construction phase. The quality of design and materials con- tinues to be complementary to the original on these projects. • Continue to encourage applicants to come informally for additions and design changes to their properties, and to meet on -site with applicants when requested to do so, to review materials and colors, as well as to answer questions on diffi- cult technical problems on a project. January Massachusetts Avenue at Waltham Street — Peter Chalpin, rep- resenting the Town of Lexington, received approval for new traffic lights. 1792 Massachusetts Avenue — Karen Packard, representing Wales Copy Center, received approval for a new sign. Front L -R: Eleanor MacQueen, Lynn Hopkins, Joann Gschwendtner. Rear L -R: Ian Adamson, Dan Fenn, Jr. 440 Massachusetts Avenue — Heather Sweeney received approval for an addition to her house. 1351 Massachusetts Avenue — Jeffrey Ellowitz presented plans for fencing. Commissioners denied request by a 3 -2 vote (Adamson and Denzak approved, Hopkins, Gschwendtner, MacQueen denied) . 1475 Massachusetts Avenue — Clay Mitchell from Shomaker, Inc., representing Muzzey Condominiums, received approval to replace all columns on rear walkway and rebuild center walk- way cover between two porticos. 1874 Massachusetts Avenue — Dan Watt, representing Cary Library, received approval to put a temporary "thermometer" sign on the library until end of August 2002. 840 Massachusetts Avenue — Judi and John Brosnan presented plans for an addition to the rear of their home. Hearing contin- ued for additional detail. 1365 Massachusetts Avenue — Brian Adley's request for a flag- pole and flag at his property was denied because he has not returned for approval. continued on next page Page 64 2002 Annual Report, Town of Lexington bupgel S pined :Mould Historic Districts Commission continued from previous page February 912 Massachusetts Avenue — Jeff and Nancy Leonard received approval for a "circa 1820" sign. One Harrington Road — Raychel Greenwald, Lexington Signs & Graphics, representing Joann Gschwendtner, received approval to replace existing "Augustus" sign using same letter- ing, size, and color. 1351 Massachusetts Avenue — Jeffrey Ellowitz presented plans for fencing. Commissioners denied request by 4 -1 vote (DiNapoli approved, Gschwendtner, Adamson, Fenn and Griffin denied) . AT &T Broadband — Fred Dyers received approval to replace existing above ground service enclosures with a vault type that is buried. 840 Massachusetts Avenue — Judi and John Brosnan received approval for an addition to the rear of their home. 30 Hancock Street — Raynor Warner received approval for change of material to the driveway and sidewalk grassed area that was already done, but was denied approval for the granite pavers used on the sidewalk and curb cut. Sidewalk and curb cut must be removed and bituminous concrete returned by June 1, 2002. March 14 Muzzey Street — Sly & Fiore, PC — Hearing continued to April. 10 Brigham Road - Danielle Buckley from Bechtel Frank Erickson Architects, representing Sidney and Susan Rubenstein, received approval for a 7 -foot second floor addi- tion and renovations to the home. 1357 Massachusetts Avenue — Adina Curreri from Bechtel Brank Erickson Architects, representing Will and Lauren Spielvogel, received approval for an addition and renovations to the home. USS Lexington MemoriallVisitors Center — Robert Hopwood, representing the Lexington Lion's Club, presented a plan to put two benches to the side of the USS Lexington Memorial. Commissioners felt location was not appropriate. Hearing con- tinued to April. 443A Massachusetts Avenue — Greta Aanensen and Robin Combs received approval to lower window on left side eleva- tion on second floor down enough to include a triangular vent above the window. On front elevation, received approval to install lamp at front door and porch door. 1874 Massachusetts Avenue — Stephen Hale, representing Cary Library, received approval for Deer Isle Granite, both rock - pitched and polished, and Elk Brook Bluestone (thermal finish). Commissioners will be contacted with mock -ups are ready for viewing. Dan Fenn recused himself from the hearing. April 881 Massachusetts Avenue — Charles and Tamara Marz received approval to add a window and skylight to the second floor on the rear of the house. 898 Massachusetts Avenue — Eileen and Monica Cotter received approval to repave driveway with asphalt and to extend at the rear of the house. 763 Massachusetts Avenue — Mart Ojamaa, representing Follen Church, received approval to demolish existing bump out in rear and rebuild, install handicap ramp, and replace all win- dows. 1347 Massachusetts Avenue — William Erickson, Frank Bechtel Erickson Architects, representing Dan Deschler and Eileen Reynolds, received approval for changing front porch and adding addition to rear. Hearing continued for additional detail. 14 Muzzey Street — Sly & Fiore, PC — Received approval for a carved foam sign that matches existing on building. 10 Brigham Road - Susan Rubenstein received approval to remove one set of stairs from rear porch and add a lattice gate in front of basement door. 1139 Massachusetts Avenue — James Feeney received approval for several landscaping issues. 2 Bloomfield Street — Maria Romano, representing John and Lynne Woodhouse, received approval to redo driveway with asphalt and brick edging. 2027 Massachusetts Avenue — Steven Hurley, Janovsky Hurley Architects, representing the Dana Home, received approval to make necessary changes to exterior to accommodate gurney elevator and change trim color. May 1709 Massachusetts Avenue — Tom Fenn, representing Khushboo, received approval for tables, chairs, and umbrellas to be used on the second floor balcony. Dan Fenn recused him- self from this hearing. 1 -16 Judges Road — Pine Grove Village received approval to replace storm doors and sliders on each of the 16 units. 7 Maple Street — Gant Redmon received approval to add a deck to the rear of his home. 11 Hancock Avenue — Upesh Patel and William Schulze, T &W Custom Builders, received approval for side porch and drive- way. Ian Adamson recused himself from this hearing. Center Revitalization Subcommittee — Sheila Watson, represent- ing the Center Revitalization Subcommittee, received approval for 15 new barrels and 3 cigarette receptacles for the center. continued on next page 2002 Annual Report, Town of Lexington Page 65 Historic Districts Commission continued from previous page 1853 Massachusetts Avenue — Jean - Claude Massad, Candy Castle, received approval for 7 tables and 14 chairs to be placed in window openings and removal of "King Arthur ". 1404 Massachusetts Avenue — Keith West received approval to remove vinyl siding and repair slate roof. Hearing continued for additional work. 3 Ellen Dana Court — Bruce Neumann received approval to repaint house different color. 12 Hancock Street — Nicholas Gall received approval to place a playset at 10 Hancock Avenue for a period of ten years. Ian Adamson recused himself from this hearing. Visitors Center — Robert Hopwood, representing the Lexington Lion's Club, presented a plan and received approval to place a teak bench on either side of the walkway leading up to the Visitor Center. 1347 Massachusetts Avenue — William Erickson, Frank Bechtel Erickson Architects, received approval for changes to the side porch. 881 Massachusetts Avenue — Charles and Tamara Marz received approval for new onion lights at the front and side doors. June 6 Oak Street — Howard Bernstein received approval for air condi- tioner condenser unit, additional lights, and change to size of slider. 1984 Massachusetts Avenue — Cynthia Davidson received approval for copper gutters to match existing. 1728 Massachusetts Avenue — Raychel Greenwald, represent- ing Neil Kelly, Cheese Etc. received approval for signage. 32 Hancock Street — Ingrid and Gary Pisano received approval for patio and retaining wall materials. Tourism Committee — Kerry Brandin and Dawn McKenna received a one -time only approval for banners and bus stop signs for the Liberty Ride. 10 Woburn Street — James Allen and John Cook, representing Dunkin Donuts /Baskin Robbins, received approval for signage. 73 Waltham Street — Andrew Bedar from BKA Architects, rep- resenting Verizon, discussed plans for additional cooling unit and additional screening. Continued for additional detail on screening. 1404 Massachusetts Avenue — Sally Degan, representing Mary Keith and Steven West, received approval for modifications to house and barn. 2 Bloomfield Street — Maria Romano, representing John and Lynne Woodhouse, received approval for a brick walkway. 1364 Massachusetts Avenue — David Kinsella, representing Jerry and Joan Parker, received approval for miscellaneous changes. 11 Hancock Avenue — Upesh Patel received approval for a change to one window. 2027 Massachusetts Avenue — Steven Hurley, representing Dana Home, received approval for a front brick walk with two benches and bronze railing on porch and front walk. July 13 Depot Square — Ralph Pecora, representing the Town of Lexington, received approval to replace an existing water foun- tain with new one. 4 Hancock Avenue — Edie Ruquist did not show for meeting. Hearing continued to August. 1386 Massachusetts Avenue — Steven Hurley, representing Community of Christ, received approval for a bench. 782 Massachusetts Avenue — Denis Haskin and Faith Ferguson received approval for a house color change. 844 Massachusetts Avenue — Craig Flynn, Elite Wireless, received approval for signage. 27 Depot Square — Irving Smith, representing Winston Flowers, received approval for signage. 1727 Massachusetts Avenue — Peter Niemitz, representing Copacafe, received approval for front facade changes, chairs, tables and umbrellas for outside, glass awning, building light- ing, and signage. Mr. Fenn recused himself from hearing. 73 Waltham Street — Andrew Bedar from BKA Architects, rep- resenting Verizon, received approval for replacing all existing panels and adding section on roof and painting to match exist- ing penthouse color. Discussed the transformer and how the Commission never approved its location. Will request the Building Inspector to write a letter to NStar. August 1998 Massachusetts Avenue — Doug Hobbs presented plans for re- approval of addition in progress. 1740 Massachusetts Avenue — Raychel Greenwald, represent- ing Gisele Patry for Comfort, received approval for signage. 1726 Massachusetts Avenue — William Penney, representing Richard Meguerditchian of Cameras Inc., received approval for signage. 956 Massachusetts Avenue — Richard Bechtel, representing Erik Kondo, received approval for addition to rear of home. 782 Massachusetts Avenue — Richard Bechtel, representing Denis Haskin and Faith Ferguson, received approval for an addition. continued on next page Page 66 2002 Annual Report, Town of Lexington Historic Districts Commission continued from previous page 4 Hancock Avenue — Edie Ruquist received approval for a win- dow change. Lexington Revitalization Subcommittee — Jerome Smith received approval for a temporary sign. September 39 Bedford Street — Matt Carey, Environmental Compliance Services, representing Cumberland Farms, received approval for fencing a 6- foot - square area to the right side of the Gulf station. 1468 Massachusetts Avenue — Philippe Kelty, representing Michel and Marie Landel, received approval to remove all existing storm windows and replace existing windows. 905 Massachusetts Avenue — Jack Shay received approval for demolition of rear portion of house and to rebuild rear portion and add a barn (garage) . 1727 Massachusetts Avenue — Peter Niemitz, representing Copacafe, received approval for band sign, blade sign and tem- porary barrier. 1404 Massachusetts Avenue — Mark Landsberg, representing Mary Keith and Steve West, received approval for house colors. October 1475 Massachusetts Avenue — Steven Hurley, representing the Town of Lexington, received approval to install two teak benches. 1095 Massachusetts Avenue — Communications Link, repre- senting Shell, received approval to install a satellite dish on the rear roof. 27 Depot Square — David Winston, representing Winston Flowers, was denied wooden stands for plants and flowers for sale and display in window alcoves. Will return with design for planters in alcoves. 1073 Massachusetts Avenue — William Erickson, representing Patrick Martin, received approval for remodeling. 5 Tavern Lane — John Farr and Usha Thakrar received approval for 1-1/2 story garage addition. 30 Waltham Street — Bob Woodman, representing Chyten Education, received approval for a projecting sign. 1840 Massachusetts Avenue — Richard Batten, Batten Bros., Inc., representing Boston Federal, received approval for two new signs to replace existing ones. 32 -42 Worthen Road — Stephen Mahoney, TH Niles, representing Battlegreen Apartments, was continued to November hearing. 1727 Massachusetts Avenue — Henry Patterson, representing Copacafe, received approval for miscellaneous changes to approved plans. 1404 Massachusetts Avenue — Greg Jackmar, representing Mary Keith and Steve West, received approval for an addition- al skylight on back side of roof and material for front walkway. 1874 Massachusetts Avenue — Library received approval for mock -up materials. November 910 -912 Massachusetts Avenue — David Rose and Jeff Leonard received approval to install wood storm doors. 11 Harrington Road — Thomas Sheedy was denied a certificate to install aluminum gutters and downspouts. Joann Gschwendtner recused and Dan Fenn abstained from this hearing. 1760 Massachusetts Avenue — Steven Hurley, representing Lexington Center Realty Trust, received approval to remodel the storefront. 846 Massachusetts Avenue — Chris Hansen, Essentials, received approval for a sign. 7 Harrington Road — Donald Graham, representing First Parish Church, received a temporary approval for stabilizing the bel- fry and lantern levels of the steeple. Dan Fenn recused himself from this hearing. 1073 Massachusetts Avenue — William Erickson, representing Patrick Martin, received approval for new front door and sidelites to match existing. 1840 Massachusetts Avenue — Richard Battin, representing Boston Federal, received approval for background color on front hanging sign. 27 Depot Square — David Winston, representing Winston Flowers, received approval for five wood, painted planters for window alcoves. 905 Massachusetts Avenue — Jack Shay received approval for two windows and bulkhead in barn (garage) . December 33 Marrett Road - John Ott, representing the National Heritage Museum — received approval for signage. Hearing continued for further discussion of walkway entrance off Massachusetts Avenue. 1781 Massachusetts Avenue — Jason Parillo, Back Bay Sign, representing Cambridge Savings Bank, received approval for signage. 1727 Massachusetts Avenue — Henry Patterson, representing Copacafe, received approval for colors on projecting sign. 10 Brigham Road — Susan Rubenstein received approval in install a cupola and weathervane on the house. 2002 Annual Report, Town of Lexington Page 67 Lexington Historical Commission ROLE: To preserve and protect historically and architecturally significant buildings and sites in Lexington; to advise the Building Inspector about issuing demolition permits for signif- icant buildings; and to support efforts to nominate buildings for the National Register of Historic Places maintained by the Secretary of the Interior. APPOINTED by the Town Manager for 3 -year terms: Chair David Kelland, Marilyn Fenollosa, Nancy Seasholes, Tom Taylor and Sally Zimmerman. EXPENDITURES: Petty cash for film and developing, print- ing costs for the Comprehensive Cultural Resources Survey. HIGHLIGHTS: Maintained the Comprehensive Cultural Resources Survey, at pre- sent nine volumes, which lists the historically and architecturally important buildings and areas in Lexington dating from the earli- est period to the 20th century. Grants from the Massachusetts Historical Commission, the Town and the Trustees of Public Design Advisory Committee ROLE: To assist the Selectmen and other boards and people in the Town in applying professional design standards to new struc- tures, renovations, signage, lighting, and landscape improvements. APPOINTED by Selectmen for 1 -year terms: Chair Steven Hurley, Clerk Elizabeth Whitman, Karen Bechtel, Barbara Hulsizer, Carl Oldenburg, Olga Veronina, Sarah Harkness, Eva Kasell, Richard Sperandio. Associate members: John Frey, Walter Pierce, Richard Friedson, Terry Weschler, Bruce Creager. Selectmen Liaison: Leo McSweeney; Planning Board Liaison: John Davies. HIGHLIGHTS: Recommended to Board of Appeals for approval: • signage /special permit, 55 Hayden Avenue • signage /special permit, 65 Hayden Avenue • Wireless Communication Tower, 6 Meriam Street • signage /special permit, 903 Waltham Street • signage /special permit, 16 Hayden Avenue • signage /special permit, 92/100 Hayden Avenue • special permit, Grace Chapel Addition /Alteration, 59 Worthen Road • Wireless Communication Tower, 451 Lowell Street Trusts have made it possible for the Commission to bring the Survey up to date. The Survey is available from Cary Library and the Town Office Building and is used by historians, students, homeowners, and businesses as well as real estate professionals for the added value of historical properties. Maintained a Cumulative Index to facilitate the use of the Comprehensive Cultural Resources Survey. This Index has been distributed to all real estate offices in Lexington and is available in the Planning Office and in the office of the Building Inspector. Researched the history and architecture of several houses for which demolition applications had been presented. The Commission members, all volunteers, regularly consult with homeowners, builders, and developers on questions of sensitive restorations of important buildings. Procedures for making pre- sentations at public hearings before the Commission have been developed and are available to applicants. Guidelines for what constitutes demolition are being developed. Front L -R: Betsy Whitman, Barbara Hulsizer, John Frey. Rear L -R: Steve Hurley, Karen Bechtel, Eva Kasell, Eric Brown. • signage /special permit, 24 Hartwell Avenue • signage /special permit, 231 Bedford Street • signage /special permit, 915 Waltham Street OTHER ACTIONS: • Recommended /Advise for 40B housing, 451 Lowell Street • Recommended /Advise P.B .C. for design of Harrington and Fiske Elementary Schools Page 68 2002 Annual Report, Town of Lexington 0 0 bupgEl S pima Department of Inspectional Services / Building Division ROLE: To enforce the State Building Code, Uniform State Plumbing and Gas Code, State Mec- hanical Code, State Electrical Expenditures Payroll Expenses FY02 FY01 $ 286,730 $ 57,721 $ 280,368 $ 45,918 Personnel Full Time 4 4 Part Time 3 3 Code, Architectural Access Board Regulations, and Lexington Zoning Bylaws. This involves plan review, permit issuance, and inspection of all building, electrical, plumbing, gas and mechan- ical construction in the Town, including new structures, addi- tions, alterations, and repairs. Responsible for enforcing the State Architectural Access Board regulations involving handicapped accessibility to buildings and issues regarding such requirements. The Sealer of Weights & Measures determines the accuracy of all weights and measuring devices in commercial and public use within the Town. APPOINTED by the Town Manager: Building Commissioner Steven Frederickson, P.E., and a full -time Inspector of Wires, Plumbing /Gas /Mechanical Inspector and Department Clerk as well as a part -time Building Inspector, Zoning Enforcement Officer, and Sealer of Weights and Measures. HIGHLIGHTS: • Permit activity remained at a high level. Permits were issued for additions at Grace Chapel, Temple Emunah, and for an outdoor swimming facility at 475 Bedford Street. Construction continued at Old Smith Farm and Lexington Park, as well as on scattered sites throughout the Town. • Construction continued at the public secondary schools, Cary Library, and Lexington Christian Academy. Construction was completed at Bright Horizons Day Care Center at 903 Waltham Street. • Alterations of existing office space for new tenants remained at a very high pace, including extensive alterations at 29 Hartwell Avenue, 125 Hartwell Avenue, and 60 Westview Street. • The relatively recent phenomenon involving the demolition of existing houses and the construction of new larger houses on scattered sites continues. Permits were issued to demolish 51 existing houses, while 72 permits were issued for the con- struction of new houses. Year 2002 2001 2000 1999 1998 Bldg. 1035 899 944 1006 1002 Plumbing/ Elec. Gas 1141 1111 1018 1043 1099 1308 1408 1205 983 1083 Actual construction valuation is higher Total Permit Activity Reported Value of All Construction* $ 72,979,601 $ 90,268,218 $ 87,759,786 $ 55,836,241 $ 48,459,914 Single - Family 72 81 73 64 38 Multi - Family 0 2 3 0 2 Additions/ Alterations 963 816 868 830 852 Explicit Breakdown of 2002 Building Permits New Units — Residential 73** New Units — Commercial 0 Additions — Residential 238 Additions—Commercial 11 Miscellaneous 141 **Includes 1 accessory apartment Repairs /Alterations 364 Stoves 5 Swimming Pools 2 Roofing /Siding 188 Garages /Carports 7 Sheds 6 2002 Annual Report, Town of Lexington Page 69 LexHAB - Lexington Housing Assistance Board ROLE: To provide affordable housing for low- and moderate - income families; to administer the Muzzey Condominium resale restrictions; and to consult with other town boards on privately developed residential developments containing affordable units. At this time, LexHAB has 47 dwelling units which are rented under 1 -year leases: 34 attached units (9 one -bed- room, 22 two - bedroom, and 3 three -bed- room units in four developments) and 13 scattered site dwelling units (1 two -bed- room, 2 three - bedroom, and 7 four -bed- room single family homes and a 2- family three - bedroom duplex) . Rental income covers operating expenses and capital requirements. LexHAB is not funded by the Town budget. APPOINTED by the Board of Selectmen for overlapping 3 -year terms: Chair Marshall Derby, Cathy Abbot, David Eagle, William Hays, Gerry Howell, Donald Wilson, and Martha Wood; Selectman liaison William Kennedy; Joan Wall office manager. L -R: Marshall Derby, Martha Wood, Bill Hays, Cathy Abbott, Don Wilson, Joan Wall, Bill Kennedy, David Eagle. HIGHLIGHTS: • Began construction of a single- family home on Edna Street. This house is being constructed by the Lexington Rotary Club and the Minuteman Regional High School students and staff. As always, all of the funding for construction will be from LexHAB . Completion is scheduled for August 2003. • Sold one 2- bedroom unit at the Muzzey Condominium to a town employee. • Worked with the Planning Board to structure the affordable component of two market -rate developments. Lexington Housing Authority ROLE: To provide decent, safe, sanitary, and afford- able housing for low - income individuals and families; to work with residents and the community to improve living standards for the poor. ELECTED to 5 -year terms: Chair Nicholas Santosuosso, Vice Chairman Nancy Cannalonga, Treasurer Leona Martin, Asst. Treasurer Leo McSweeney. APPOINTED: Executive Director Ann Whitney by the Board of Commissioners; Commissioner Robert Cohen by the Governor. HIGHLIGHTS: • Administered 340 units of affordable housing for elderly, family, handicapped, Section 8 choice vouch- ers, and MRVP vouchers. • Designated as a High Performer by the Department of Housing and Urban Development and received a grant to modernize kitchens in the scattered sites. L -R: Executive Director Ann Whitney, Nicholas Santosuosso, Nancy Cannalonga, Leona Martin, Robert Cohen, Leo McSweeney. • Will participate in the state -wide Centralized Section 8 Waiting List which will give applicants more opportuni- ty to receive a voucher. Local residents are encouraged to apply for affordable housing. 0 0 6upgpl S pima Page 70 2002 Annual Report, Town of Lexington 0 0 6upgEl 'S pima Lexington Tree Committee ROLE: To promote the preservation and protection of both public shade trees pur- suant to General Law Chapter 87 and cer- tain trees on portions of private property; to work in conjunction with the Tree Warden to regulate the removal and replacement to trees in certain circumstances; to promote the planting and protection of trees throughout the Town; to develop rules, reg- ulations, tree inventory, manuals, and other data as stated in the Lexington Tree Bylaw for approval and promulgation by the Selectmen. APPOINTED by the Selectmen: Chair John Frey, Clerk Susan Solomon, Karen Longeteig, Paul Mazerall, Anne Senning, Nell Walker, James Wood; Selectmen liai- son Jeanne Krieger; Tree Warden David Pinsonneault. (Member Joanna Griscom resigned last summer due to illness in her family and Selectmen liaison Cathy Abbott also resigned as her term as Selectman ended. We thank them both, for they served us well. New members Anne Senning and new Selectmen liaison Jeanne Krieger were welcomed.) HIGHLIGHTS: • 70 new trees were planted this year: 40 last spring by Matthew Foti Tree Service to finish up the other half of last year's $50,000 Town Meeting tree funding; 20 by other contractors funded from other sources; and 10 by the Tree Division, including two planted on the Green at the Arbor Day ceremony funded by the Lexington Field and Garden Club. • The Arbor Day Ceremony, staged by the Civic Improvement Committee of the Lexington Field and Garden Club, was judged the most outstanding 2002 Arbor Day tree planting ceremony in the state by the Garden Club Federation of Massachusetts. • Jim Wood and John Frey filled out application forms, pre- pared plans and got support letters for a $5000 Mass ReLeaf Grant for planting 31 new trees at the Fletcher Avenue /Woburn Street park and at Belfry Hill. David Pinsonneault applied last spring; the award was made this fall and the trees will be planted in spring 2003. The Committee will apply for more such grants as they become available. • NSTAR donated $1500 to the Town for tree planting. • Pinsonneault, Frey and DPW Operations Manager Brian Gilbert attended the Tree City Forum in Springfield, MA in April. Frey gave a short talk on Lexington's new Tree bylaw and Pinsonneault accepted Lexington's Tree City USA Award. In front of the sassafras trees at Buckman Tavern: James Wood, Susan Solomon, Anne Senning, John Frey, Karen Longeteig, Nell Walker, Tree Warden David Pinsonneault, Paul Mazzerall. • Progress on finishing the Tree Manual is being expedited by Karen Longeteig, who produced an almost complete draft in December. Minor editing and graphic illustrations remain to be done. Section VIII of the Manual, Tree Protection During Construction has been submitted to the Board of Appeals to be included as a condition for approval of the 40B Housing Application on Lowell Street. • The Tree Committee submitted articles and eventually DPW line item proposals to 2002 Town Meeting for funds to plant trees and to prepare a computerized tree inventory, but lack of funds defeated both tree proposals. This fall Dave Pinsonneault included $15,000 for tree planting as a line item in the DPW operating budget for the 2003 Town Meeting, but this is on the short list for cutting. The Committee will continue to push for these items in the future, as its mandate from the Selectmen requires . It will also push for funding a watering truck and man- power to keep our tree infrastructure alive and healthy. • Two articles written by Karen Longeteig on new tree planti- ng technology and by Nell Walker on revitalization and new planting at Emery Park were printed in the Lexington Minuteman in August and October 2002. As part of the Committee's tree education mandate, future articles are planned with possible titles such as Let's Talk Trees, Protecting Trees during Construction, Prescribed Burning in Lexington, and Champion Trees in Lexington. 2002 Annual Report, Town of Lexington Page 71 Lexington Center Committee ROLE: To advise the Selectmen and busi- ness community on managing change in the Center in order to ensure its long -term via- bility, while preserving its historical signif- icance and the integrity of adjacent neigh- borhoods. APPOINTED by Board of Selectmen: Chair Sheila Watson, Vice Chair Jerome Smith, Kenneth Elmore, Kathryn Fields, Frederic Johnson, Beverly Kelley, Jean - Claude Massad, Jerold Michelson, Bigelow Moore, David Williams, Joan Zahka. Selectman Liaison Dawn McKenna. HIGHLIGHTS: • Worked with Town Government, the Office of Economic Development, the Chamber of Commerce, and various town committees to initiate a revitalization campaign that focused on retail vitality, cleanliness, and beautification. • Developed a Residents' Survey to deter- mine the satisfaction levels with Lexington's Center. The survey produced very strong response and the results of the survey are on the Town's website under the Office of Economic Development. • Ran a Clean -up Day with over 200 participants. Additional barrels were added to the downtown street, historic grounds, and parking lots to ensure adequate trash receptacles and con- sistent street hardware. • Sponsored events in Depot Square during the summer to bring music, magicians, storytellers, popcorn, and artists to our residents and visitors and to add vitality to the downtown merchant experience. • Hosted quarterly meetings with the Merchant and Landlord groups in the center, creating a healthy dialogue and specific issues to work on together. • Creating a Lexington Center Shopping & Dining Guide so residents and visitors understand the depth and breadth of our merchant offerings. • Once again, worked with Doran's Greenhouses and the Parks and Recreation Department to plant and maintain the flower barrels in the center of Town. • Continue to encourage citizens to support Lexington's busi- nesses in order to maintain a vital town center. People of all ages turned out to make Lexington Center's Clean -up Day a success. Fence Viewers ROLE: To arbitrate and mediate fencing disputes referred by the Office of Community Development in accordance with M.G.L. Chapter 49, Sections 1 -21. APPOINTED by the Selectmen: Chair William Simmons, Secretary Robert Warshawer, and David Buczkowski. HIGHLIGHTS: • Discussed legal heights and setbacks at October organi- zation meeting. Notice posted on meeting bulletin board so interested persons could attend; none did. • Received one call for mediation. It was a Police matter involving encroachment or trespassing. A meeting was set up between complainant and a Lexington police offi- cer; the matter was resolved. • Simmons attended a ZBA hearing for requested 8 -foot side -yard fences and objected; the Board sustained. Page 72 2002 Annual Report, Town of Lexington 0 0 6upgEl S P!1 EC Conservation Commission ROLE: To administer and enforce the Massachusetts Wetlands Protection Act (M .G .L . Ch. 131, s .40) and the Wetland Protection Lexington Lexington Code of the Town of (Chapter 130; formerly General Bylaw Article XXXII); to promote and develop natural resources, to protect the Town's three Expenditures Payroll Expenses FY02 FY01 $ 79,208 Community Develop. $ 80,582 Budget Personnel Full Time 1 1 Part Time 1 1 watersheds and associated waterways and wetlands; to acquire and manage open land for passive recreation; to create buffers and to provide corridors for wildlife. The Commission's responsibilities include performing site visits; holding hearings and meetings with applicants, abutters, property managers, state and town boards, committees and subcommittees; issuing permits; managing conservation areas; protecting waterways and wetlands, and educating the public. APPOINTED by the Town Manager with the approval of the Selectmen for overlapping 3-year terms: Chair Joyce Miller, Vice Chair Philip Hamilton, Lisa Baci, Duke Bitsko, Angela Frick, Richard Wolk, and David Langseth (who replaced Bebe Fallick). Associate Commissioners: Paul Riffin, Community Gardens; David Williams, Land Acquisition; Susan Solomon, Tree Bylaw Committee (all former commissioners); and Kay Tiffany, HATS . Karen Mullins is Conservation Administrator and Linda Gaudet is Administrative Assistant. HIGHLIGHTS: • Reviewed and acted on 37 Notices of Intent, 8 Abbreviated Notices of Resource Area Delineation, 25 Requests for Determinations, 6 Requests for Amendments to Orders of Conditions, 1 Emergency Certification, 7 Enforcement Orders /Violation Notices (430 Concord Ave., 1299 Mass Ave., 11 Ledgelawn Ave., 684 Lowell St., 15 Spring St., 193 Marrett Rd., and 4 Brandon St.), 17 Certificates of Compliance, 7 Extension Permits, and 4 Conservation Restriction drafts, and performed on -site inspections for all of these and other on- going projects. • Made revisions to the Town's Wetland Protection Code to provide protection to isolated wetlands and smaller sized iso- lated lands subject to flooding that Town Meeting passed in spring 2002 and the Attorney General approved in September 2002. • Received a generous gift from Jonah and Mary Jeanne Kalb, Allen Olsen, Gini Shevrin, Laura Kalb, and Eugene Kalb consisting of a 1 -acre parcel of land abutting Willard's Woods Conservation Land. • Reviewed and issued Orders of Conditions for the following major pro- jects: Metropolitan Parkway; Hanscom Field Vegetation Management; and Route 3 South Ramp Improvements. • Reviewed documents, attended public meetings, and commented to MEPA regarding the Hanscom Field Veg- etation Management Plan and the Hanscom Field Environmental Scope and Planning Report prepared by Massport. • Members also represent the Conservation Commission as Selectmen appointees to the following: Community Preservation Act Feasibility Advisory Committee, Minuteman Bicycle Advisory Committee, Metropolitan Hospital Land Use Task Force, Tree Bylaw Committee, Middlesex County Land Use Task Force, Planning Board Comprehensive Planning Committee, and Hanscom Field Task Force. • Managed 1300 acres of Conservation Land with the help of David Kaufman and other volunteer land stewards, a two - person crew during July and August, and the Department of Public Works. Held a Land Stewardship meeting over the year to present topics of interest to land stewards and the gen- eral public, such as wildlife photography. Continued serving the interests of the Arlington Conservation Commission regarding the Great Meadows and the newly formed Friends of the Great Meadow Committee. • Reviewed almost twice as many projects as last year pursuant to state and town wetland laws. Several of these filings were complex and required multiple public hearings and the assis- tance of specialized consultants. Some projects are under appeal and pending litigation. It is important to note that increased development, including additions, and major "tear downs" severely impact the adjacent brooks and streams. Runoff from roofs, driveways, and fertilized lawns are the major causes of stream pollution and flooding issues as all drainage is directed to the nearest waterway. To help mini- mize development impacts especially in environmentally sensitive areas, the Commission encouraged landowners to preserve their open land by donating or selling it to the Town or by placing it under a conservation restriction. £ L -R: Duke Bitsko, Lisa Baci, David Langseth, Philip Hamilton, Joyce Miller, Karen Mullins. 2002 Annual Report, Town of Lexington Page 73 0 0 6upgEl S P!1 EQ Conservation Land Inventory Summary 1964 - 2002 Year(s) Voted /Given Acres Total Cost Fed. Reimb. State Reimb. Net Cost to Town Total Land Acquisition 1300.8 $5,377,786 $335,406 $1,199,031 $3,843,349 Cataldo Reservation `74'84* 5.4 6,150 6,150 Great Meadow Expansion '74'82 1.9 3,857 3,857 Lillian Road at Munroe Brook `92 1.1 transfer Orchard Crossing `88'89# 8.5 gift Whipple Hill `63'66 - 7'74'77 *'94 #'95# 121.0 142,489 47,487 35,020 59,982 Bowman Park Expansion `75 1.2 18,000 9,000 9,000 Daisy Wilson `78 8.0 75,995 37,997 37,998 Dunback Meadow `65- 6'72'77 -8- 9'80 -1 *# 170.5 374,147 87,100 87,050 199,997 Liberty Heights `74* 5.5 9,596 4,618 4,978 West Farm `66'76'77'85* 12.8 323,000 12,100 310,900 Brookhaven `89# 3.3 gift Concord Avenue Area `71'79 #'94# 30.7 102,890 49,534 53,356 Hayden Woods 69'77-8'81* 78.9 152,598 68,304 38,540 45,754 Juniper Hill `70'72'74# 28.4 120,413 56,872 63,541 Metropolitan State Hospital `73# 6.2 gift Philbrook Terrace `89# 2.0 gift Waltham Line '77* 12.0 transfer Waltham Street Farms `72'76 -7 *# 41.5 300,450 154,225 146,225 Upper Vine Brook '72'75-6'95* 34.0 121,443 55,803 65,640 Lower Vine Brook /Pinard Woods `68- 9'75'78 - 9'81'85 *# 98.5 339,235 42,069 147,200 149,966 Munroe Brook Pond `85# 3.1 gift Pheasant Brook Estates I `85'89# 4.6 gift Pheasant Brook Estates II `90# 29.7 gift Shaker Glen `73 16.8 85,636 41,143 44,493 Tower Park Expansion `87 2.3 180,000 180,000 Chiesa Farm '76'85 23.1 1,592,500 46,125 1,546,375 Hammer Hill `79 0.9 gift Parker Meadow '76'79'80 17.7 237,000 60,000 177,000 Willard's Woods Expansion 64'66'67'79 *'95 *'02# 104.2 116,786 32,906 17,997 65,883 Woodland Bird Sanctuary `89# 7.2 gift Burlington Strip `71'77* 8.6 106,097 106,097 Paint Mine `75'77* 35.5 8,811 2,000 6,811 Simonds Brook North `70'76 -7'82# 57.7 291,736 38,526 131,600 121,610 Simonds Brook South `68'70'79 20.7 49,028 19,014 12,006 18,008 Turning Mill Pond '77'78'85# 9.7 5,000 5,000 Turning Mill Road `89# 4.4 gift Hastings Sanctuary `71 1.7 6,000 6,000 Meagherville /Pine Meadow `66' 77 * #95 * 90.0 gift/transfer Meagherville Lots '91#'93#'94# 0.5 gift Poor Farm '83* 10.7 transfer Valley Road `82* 3.2 transfer 128 Greenbelt `78* 11.7 transfer Bates Road '91* 9.3 transfer Cranberry Hill `77 24.6 73,929 15,201 58,728 Fiske Hill '78'84* 10.2 transfer Idylwilde '75 9.4 200,000 100,000 100,000 Katandin Woods '77'80'89# 37.5 185,000 85 ,000 100,000 Tophet Swamp '81* 25.5 transfer Sutherland Woods '95* 24.9 transfer Brown Homestead `95* 6.0 trade Augusta Land `96 8.0 150,000 150,000 Hennessy's Field 99* 10.0 transfer * All /part town -owned transfer # All /part gift Another 150 acres are protected by restrictions and easements given to the Town by residents. The largest are: Munroe Brook, 65.7 acres; Tophet Swamp /Kiln Brook, 34.3 acres; Potter's Pond, 15.1 acres; and Vine Brook, 9 acres.The others are as small as 0.1 acre. Boston Edison Company licenses 26.4 acres. Page 74 2002 Annual Report, Town of Lexington Bicycle Advisory Committee ROLE: To advise the Selectmen and other town boards and departments on issues that concern bicycling and related forms of human - powered transportation in Lexington; to work with sur- rounding communities in developing a regional network of safe and efficient interconnections; and to promote these modes of travel as safe and healthful alternatives to the private automobile. APPOINTED by the Selectmen: Chair Stew Kennedy, Harvey Bingham, John Frey, Erna Greene, Marita Hartshorn, Sara Iverson, Mike Tabaczynski, Jerry Van Hook, and Jim Wichman. Liaisons: Leo McSweeney, Selectmen; Angela Frick, Conservation Commission; Sandra Shaw, Recreation; and Tony Galaitsis, Planning Board. Lifetime mem- ber: Betty Eddison. Jerry Van Hook surrounded by volunteer trail builders. HIGHLIGHTS: • Organized volunteer help and conducted clean -up along the Lexington stretch of the Minuteman Commuter Bikeway in May. Worked with the Center Beautification Committee to plan and to carry out similar activities in June. • Continued researching maps and doing site -walks in town land and over easements leading to town land, particularly near schools, as part of on -going efforts to identify and devel- op safe walking or walking and bicycling routes for parents and school children. Talked with educators, parents, and town officials about traffic calming measures, crosswalks, and sig- nage to enhance safety near schools. • Applied for and won a Massachusetts Department of Environmental Management Greenways grant to buy materi- als for trail building as part of a continuing Safe Routes to School effort. This grant allowed purchasing material to build a bridge over Fessenden Brook (to eventually connect Harrington School through town land to John Hosmer Road), and a series of three boardwalks connecting Willard's Woods to Diamond Middle School. The latter trail system ties the Redcoat Lane, Flintlock Lane, Hawthorn Road, Longfellow Road and Whittier Road neighborhoods, with Willard's Woods, to the Diamond School through town land (conserva- tion and school land) on trails that will be usable throughout the year. Over 60 local volunteers as well as a team of AmeriCorps volunteers participated in the bridge - building and trail clearing and rerouting. • Prior to these improvements of the Willard's Woods access trails to Diamond School, a survey was conducted of families with middle school students in the affected neighborhoods to assess current habits in traveling to and from school. This information will allow the assessment next year of the effec- tiveness these improved safe routes have had in encouraging alternatives to having children driven to school. • Met with the Town Manager's Office and the Town Planning Department to provide information and advice in their devel- opment of a transportation element for the Town's Comprehensive Plan. Agreed to continue working with them as the plan evolves. • Continued discussion of plans to develop miniparks with bicycling themes and amenities beside the Bikeway in the Town Center, one between the Grant Street bridge and the Center parking lot, and the other across Station Way from the Depot building. Discussed possible grant sources for such development. • Continued outreach to other communities and groups work- ing to establish bikeways and rails -to- trails conversions, leveraging our lessons learned from the hugely successful Minuteman Commuter Bikeway. Attended State - sponsored conferences on bicycle safety helping to promote new bicy- cle paths connecting to the Minuteman and signage for approved roadway routes to neighboring towns. • Represented Minuteman Commuter Bikeway users in work- ing to minimize the duration and intrusive nature of repair work on sewer lines under the Bikeway that will be carried out in 2003 by the MWRA. • Worked closely with bicycle advisory committees in Bedford and Arlington to develop complementary policies on Bikeway signage and brush clearing at roadway intersections for better visibility. • Created a Lexington Bicycle Advisory Committee web page. It contains pertinent information about the committee and about bicycling and bike trails in Lexington as well as helpful links to information about other bicycle groups and trails. Next step will be to host it under the Town's web page. The current web address is http: // users .rcn.com /hwbingham /lexbike. 2002 Annual Report, Town of Lexington Page 75 0 0 0 0 3 SOCIAL SERVICES Expenditures COA Payroll COA Expenses Youth Services Developmentally Disabled Veterans' Payroll Veterans' Expenses FY02 FY01 $ 145,530 $ 181,487 $ 181,487 $ 74,087 $ 28,890 $ 32,187 $ 135,539 $ 175,485 $ 73,998 $ 14,302 $ 26,479 $ 21,359 Personnel Full Time 6 6 Part Time 4 4 ROLE: To serve Lexington individuals and their families by working with the community to identify needs and then to plan, monitor, and facilitate programs to address them. Collaborating with all town departments, community groups, governmental agencies and the schools, the Social Service Department coordi- nates programs and services and works to inform, empower, and assist the citizens of Lexington. The Social Service Department is located in the Senior Center at 1475 Massachusetts Avenue in the Muzzey Condominium build- ing. Since most of the services the department provides are to seniors, the location is advantageous for both the users of the Senior Center and the department. The building is totally acces- sible for persons with disabilities. APPOINTED by the Town Manager: Director Heather Hartshorn Sweeney since August 2000. HIGHLIGHTS: • Senior Health Monitor program served 173 seniors in their homes offering blood pressure checks and assistance with medication. • Health screenings were attended by 148 people. • Adult Social Day Program, located at 20 Mill Street in Lincoln, provided support for 82 individuals and respite for their families. The fee - for - service program allows individuals to participate in meaningful activities. This program provides intellectual stimulation, social interaction opportunities, and physical conditioning to assist impaired elders in maintaining independent living skills. • The Senior Municipal Service program had 20 eligible home- owner participants, giving over 1300 hours of service to school and town departments in exchange for property tax reductions. • Provided case management for 319 Lexington individuals. • Continued to review the programs of two town - funded social agencies, Wayside RePlace and the Central Middlesex Association for Retarded Children. • In cooperation with Minuteman Senior Services, provided 18 ,3 34 Meals on Wheels and 5149 Congregate Meals. • Managed the Senior Center programs and operations. The Senior Center's goal is to create a challenging environment in which Lexington Seniors can both benefit from and contribute to the joys and satisfaction of lifelong learning. Professionals and volunteers lead groups organized around finance, health, physical fitness, fine and applied arts, poetry, government, current events, dance, music, travel, day trips, computers, film, history, Eastern and Western spirituality, games, and, perhaps most importantly, enjoying the company and support of their friends and neighbors. • Provided a wide range of daytime classes in partnership with Lexington Community Education. • Conducted outreach collaborative projects with the Chinese - speaking community of Lexington, funded by a competitive grant awarded by the Massachusetts Office of Elder Affairs. Events included a Chinese New Year Celebration, movies, culture - sharing lunches, mah jong, and English as a Second Language classes. • Mailed 46,200 newsletters, all collated by volunteers. • Recommended 15 families for assistance to the Trustees of Public Trusts and spent $4853 in response to emergency needs for food, rent, utility bills, camp scholarships and other living expenses. • The Fund for Lexington paid $13,429 in FY02 to eight fami- lies for a security deposit, rent arrears, repair of the front porch of an elderly person, repair of a window broken as a result of a hate crime, a lift device for a handicap van, a layette, social day care tuition, and a burial. • Volunteers managed many of the day -to -day aspects of the department including the Friend -to- Friend program, the Senior Center Library and receptionists, and the Fix -It Shop. Interns from a variety of local social work schools managed cases. These efforts are estimated to be worth $266,493. • Provided staff for the Council on Aging, the Human Service Committee, the Fair Housing and Human Relations Committee, the Enablement Committee, and LexFest. • Horace Besecker received the Minuteman Cane award for out- standing dedication and service to Lexington. continued on next page Page 76 2002 Annual Report, Town of Lexington Council on Aging ROLE: To make policy to support and advocate for seniors with regard to their changing social, educational, and health - related needs. The COA represents the Town's interests in pro- viding services to meet the needs of seniors in conjunction with the Massachusetts Department of Elder Affairs and the Federal Administration on Aging. APPOINTED by the Town Manager: Chair Marian Cohen, Donald Graham, Paul Lapointe, Jane Trudeau, Don Chisholm, Megan Davis Collins, Bob Edwards, Mary Gillespie, Fredia Front L -R: Heather Hartshorn- Sweeney, Paul LaPointe, Don Graham, Frieda Oliner. Rear L -R: Bob Edwards, Dan Fenn, Don Chisolm, Jane Trudeau, Marian Cohen. 0 0 6uipgpl S P!A G Oliner and Dan Fenn. The COA wishes to thank departing member Carol Murphy. HIGHLIGHTS: • The COA subcommittee on senior center siting, Don Graham, Don Chisholm, Marion Cohen and Paul Lapointe with assis- tance from other interested citizens, continued to investigate the Bedford Street DPW site as a possible site for the new Senior Center • The Board attended LexFest! to conduct outreach for Senior Center programs and services. Veterans' Services Outreach to veterans was conducted in the form of an annual veterans' breakfast; a first -time luncheon on Pearl Harbor Day for women veterans with support from Hanscom Air Force Base; and monthly meetings of the World War II veterans. Three veterans and two veterans' widows received finan- cial assistance for daily living expenses and /or health insurance amounting to $22,498. An additional $521 was spent on flags for veterans' graves. The Mass. Department of Veterans' Services reimburses the Town at the rate of 75%. Expenditures were made through Social Services Coordinator Stephen Baran and were approved by Veterans' Agent Winston Flynn. Human Services Committee ROLE: To identify human service needs and recommend policy and allocation of resources. The Committee provides an avenue for citizens to make their programs and priorities public. It also analyzes fund- ing requests. APPOINTED by the Board of Selectmen: Chair Robert Dentler, Ph.D.; William Blout; Sarah Conklin; Steven Kelly; Mary Rommell; Russell Schutt, Ph.D.; Christine Yedica. Selectmen liaison: William Kennedy. Staffed by Social Services Coordinator Stephen Baran. HIGHLIGHTS: • Completed a report to the Board of Selectmen on a town -wide, confidential survey of mental health providers in order to ascertain the efficacy of services. L -R: Social Services Coordinator Steve Baran, Christine Yedica, Robert Dentler, Russell Schutt, Sarah Conklin, Bill Blout. 2002 Annual Report, Town of Lexington Page 77 bupgEl 'S pima :010gd Enablement Committee ROLE: To serve as an advisory committee to the Town's Social Services Coordinator to ensure the inclusive and barrier -free design of programs, ser- vices and facilities for people with disabilities. The Committee makes suggestions and recommenda- tions regarding the implementation of the Americans with Disabilities Act (ADA) within the Town. APPOINTED by the Town Manager: Chair Robert Harris, Jennifer Aliber; Barbara Barrows; Victoria Buckley; Charles Burt Cole; Sue Cusack; Richard Landau; Daniel Murphy; staffed by Social Services Coordinator Stephen Baran. HIGHLIGHTS: • Adopted a formal mission including use of a L -R: Barbara Town Disability Complaint Form. • Following a cooperative effort with the Department of Public Works which updated a 1994 audit on town accessibility, submitted a 5 -year capital expenditure plan focusing on entrances and paths of travel within buildings. • Through its member, Sue Cusack, and, in conjunction with other town bodies, urged renovations to the front entrance and bathrooms of the Visitors Center. Chair Robert Harris made suggestions for changes in the initial plans. The reno- vations were carried out. • Through its member, Richard Landau, initiated a campaign to keep bicycle riders from endangering sight - limited residents on sidewalks. Barrows, Social Service Coordinator Steve Baran, Sue Cusack, Victoria Buckley. • Through its member, Barbara Barrows, cooperated with the Post Office in preventing icing of its ramp by replacement of gutters. • With assistance from resident Wilma Hockett, worked with the National Heritage Museum to ensure appropriate seating of companions accompanying individuals with disabilities to museum events. • Suggested greater accessibility in the operation of the Liberty Ride. • Chair Robert Harris made numerous suggestions regarding design issues in Town such as the Depot Square Visitors Center and Cary Library. Fair Housing and Human Relations Committee Front L -R: Social Services Coordinator Steve Baran, Kellie Barnette, Harriet Cohen. Rear L -R: Jean Hibino, Tom Montanari, Chang Ting. 0 0 6upgel S pined APPOINTED by the Board of Selectmen: Chair Kenneth Elmore, Kellie Barnette, Harriet Cohen, Margaret Cole, Michelle Ekanem, Jean Hibino, Thomas Montanari, Chang Sheng Ting. Selectman liaison William Kennedy. Staffed by Stephen Baran, Social Services Coordinator. HIGHLIGHTS: Member Harriet Cohen led the Committee in closely following, and making recommendations to, the town review of a compre- hensive permit connected with the Lowell Street residential development. Member Margaret Cole, led the committee in reviewing the sta- tus of Town involvement with the Metropolitan State Hospital Main Campus Site redevelopment. Chair Kenneth Elmore acted as liaison to the Town's No Place for Hate campaign and was named co -chair of their committee. Members discussed an incident involving the distribution of hate literature which occurred in late June and made recom- mendations on how such incidents might be handled in the future. Page 78 2002 Annual Report, Town of Lexington bilagel .S pined :ologd Lexington Youth Commission ROLE: To provide and promote community service opportunities for high school students. APPOINTED by the Town Manager: Chair Nancy Barter, advisors Beverly Kelley, Douglas Lucente, and Tracey Cole. APPOINTED by the LYC Chairman: Youth Advisors 2001 -2002 President: Andrew Benson Co -Vice Presidents: Adam Chamberlain, Tori Tassone Secretary: Alison Nestel -Patt Treasurer: Dan McLaughlin Student Coordinators: Lauren Perry, Jackie Schnare, Mike Fentin, Eric Olmsted Publicity: Mike Hill, James Wrigley HIGHLIGHTS: • Cared for the LYC island by planting flowering shrubs and bulbs twice a year. • Served Thanksgiving and Holiday lunch- es for the Council on Aging. • Participated in the Patriots' Day Parade. • Visited two elementary schools in February for storytelling. • Went Christmas caroling at the senior vil- lages. • Visited the Cotting School in the spring. Front L -R: Selectman Dawn McKenna, Chris O'Connor, Casey McAulduff, Jen Wilson, Lauren Perry, Casey Harvell, Secretray Alison Nestel -Patt, Jackie Schnare, Chairman Nancy Barter, Rear: Kristian Von Rickenbach, Chris Ritchie, Paul Lloyd, Dan McLaughlin, President Andrew Benson, Eric Olmstead, Advisor Doug Lucente, Advisor Tracey Cole, Not pictured: Annie Boudreau, Kristen Cahill, Adam Chamberlain, Mike Fentin, Russell Hadaya, Mike Hill, Alex Simmons, Drew Smith, Tori Tassone, Kelly Wagner, Mark Weiss, James Wrigley. Picture Courtesy: Nancy Barter Outstanding Youth Winners: Back L -R: Bob Litchfield, Lauren Olmsted, Jim Lamara with driver Mark Barter and Nicole Guth. Lexington Youth Commission Mascot Marissa Douvas with "Survivor Africa" winner Ethan Zohn. 2002 Annual Report, Town of Lexington Page 79 0 0 builegel 'S Pined Picture Courtesy: Ruth Litchfield CULTURE AND LEISURE Cary Memorial Library ROLE: To pro- vide materials, resources, and services that promote life- long learning and cultural enrichment, enhance public school curricu- la, promote reading as central to literacy, initiate a dynamic pro- gram of reading for preschoolers, and provide electronic access to information. Expenditures FY02 FY01 Payroll $1,368,332 $1,172,695 Expenses $ 254,275 $ 247,764 Personnel Full Time 28 27 Part Time 29 26 Circulation 364,243 390,921 Attendance 368,596 340,391 The library's governing body, established by the will of Maria Hastings Cary, is the Board of Library Trustees consisting of the Town's settled ministers, principal clergy of each congrega- tion in Town, Selectmen, and School Committee. The Executive Committee is elected by the Trustees: Chair Rev. Dr. Peter Meek, Vice Chair Rev. Jed N. Snyder, Bill Kennedy, Tom Griffiths, and Jeanne Krieger. The Executive Committee in turn appoints the Advisory Committee: Chair Stephen Krensky, Sara Chase, Edwin Cox, Jacqueline Davison, Audrey Friend, Ione Garing, Isabel Jankelson, Marilyn Mairson, and Walter Pierce. The Trustees and Advisory Committee members were saddened by the death Ted Mairson of the Advisory Committee. Ted had served on the Advisory Committee for over 20 years and was an active par- ticipant in a number of initiatives on behalf of the library. In honor of Ted's dedication and contributions to the library, the Trustees established the Ted Mairson Named Fund. APPOINTED by the Board of Library Trustees: Director Carol Mahoney since 1995. Library Building Project At the close of 2002, construction at the library continues at a steady pace and is on budget. Once the contractor has reached the substantial completion phase of the construction, it will take the library staff several weeks to prepare the library for its opening to the public. The Trustees will announce an opening date in 2003, once they are assured that the library is ready for the staff to move back from Cary Hall. Weekly meetings are held with the architect, contractor, and town representatives including Library Director Carol Mahoney, Project Manager Bill Kealy, Clerk of the Works Gary Kaczmarek, Permanent Building Committee Members Walter Pierce and Carl Oldenburg, and DPW Building Superintendent Wayne Medlin to review and discuss the construction. Project Manager Kealy and Clerk of the Works Kaczmarek are respon- sible for the day -to -day management of the project. The Permanent Building Committee meets regularly and receives construction updates from the Project Manager, reviews change order requests, and signs all bill payments. The arrival of the steel in January was a very visible sign of construction at the library. Steelworkers went about their busi- ness with amazing speed and agility. Once the steel was in place, metal decking, radiant heat tubing, plumbing, and elec- trical floor boxes followed. With this equipment in place, con- crete trucks arrived to pour the mezzanine and main level floors. As each stage of construction moves along, the library's testing company, UTS, is on site to test steel, rebar, concrete, and view soil replacement and compaction. Structural and geo- logical engineers are frequently on site to review the construc- tion and condition of the area. In March, the Town received a second construction payment from the Massachusetts Board of Library Commissioners. The Town now has received a total of $1,806,924 of the $3,011,541 construction grant award. The third payment will be sent in 2003; the last payment after the library reopens. The walls for the chiller pit were installed in April along with the foundation for the handicap ramp located at the corner of Massachusetts Avenue and Clarke Street. Stephen Hale, archi- tect for the project, met with the Historic District Commission (HDC) to review the granite and other stone to be applied to the building. With the HDC's approval, the granite was ordered and scheduled to be delivered to the site. A mockup panel with a window frame in place was built to give the HDC a view of the polished granite, bluestone, rough granite, and stucco once the exterior walls are complete. A wood window was installed on Mass. Ave. for the members of the HDC to review along with the fieldstone on the handicap ramp and both were approved for installation. Along the roof, the old shingles were removed and damaged rafter tails were replaced in preparation for the slate roof to be applied to the 1906 building. Work on the slate roof began in the fall along with the installation of copper gutters . The remainder of the roof will be covered with asphalt shingles. New roof drains and piping have been added throughout the building to eliminate water build -up on the roof. Coordination meetings were held with the HVAC, plumbing, electrician, and the sprinkler contractors. Ductwork was installed, metal studs put in place, sprinkler mains and piping installed, and electrical panels and cabinets set in place. The new conduit for the electrical vault was completed. Skylights are in place and are already adding a great deal of natural light to the interior of the building. Windows were installed along the mezzanine level. Page 80 2002 Annual Report, Town of Lexington Cary Memorial Library continued from previous page Meetings were held with Jane Lucas of Lucas /Stefura Interiors to review and revise the library building interiors plan. Preliminary furnishing drawings were reviewed in June and selection of carpet and furniture began in December. The Trustees hired Garren -Shay Associates, technology consul- tants, to work with Margaret Donovan, Head of Technology for the library, on the implementation of technology, audiovisual equipment, assistive technology and ADA issues for the new library. Library plans were also sent to the Town's Enablement Committee for their review. Adult Services Once again, Cary Memorial Library was named in Thomas Hennen Jr.'s list of Great American Public Libraries. The 2002 rankings were based on 2000 measurements of criteria such as expenditures per capita, materials expenditure per capita, FTE staff per 1000 population, visits per capita, circulation per capi- ta, reference per capita. Cary Memorial Library ranked 6th in the United States in its population group of 25,000- 49,999. It should be noted that the Main Library was closed during the last two months of the year in which these statistics were gathered. Excellence does not come without continual training and self - evaluation. This year three Friday mornings were devoted to all staff meetings. The March 1 meeting discussed a survey taken of representative staff members aimed at discovering and addressing the strengths and weaknesses of the organization in order to improve internal and external customer service. The June 7 meeting was a drafting of operating principles aimed at expressing the core values of the organization. The first part of the November 1 meeting continued discussion of the steps taken to improve internal and external customer service and included a presentation of the final draft of the operating prin- ciples. The rest of the meeting focused on the proposed FY04 budget, status of the building renovation, and the plan for the move back to Cary Library's renovated building. In addition to attending the all -staff meetings, every full -time and part -time staff member attends at least two workshops per year offered free of charge by the Minuteman Library Network and the Metrowest Regional Library System. Members of the staff attended a total of 108 workshops on a variety of topics including Excel, Word, Access, PowerPoint, Long -Range Planning, Free Online Book Collections, Readers Advisory, Service to Seniors, and Book Talking. Another key to good library service is planning, and a dedicat- ed group of both full -time and part -time staff members repre- senting all departments has been meeting every other Tuesday morning to draft the library's strategic plan which will serve as its major planning document for the next five years. Staff and patrons have now grown accustomed to the facilities at Cary Hall and, though usage of Cary Library at Cary Hall is not at the level that it was before the move, it has increased over the past year, illustrating patrons' growing comfort with the library's temporary quarters. With 80% of the adult collection in storage, it is nevertheless interesting that adult circulation is 50% of what it was in 2000 when the main library was open. Total library circulation is 66% of what it was in 2000. In gen- eral, every department, with the exception of the East Lexington Branch, whose circulation more than doubled between 2000 and 2001, has increased circulation during the previous year. Adult circulation figures are at 107% of the 2001 figures; young adult circulation is at 128% of 2001. One collection that has been developed significantly since Cary Library has been at Cary Hall is the collection of graphic nov- els in the young adult area. At present, the young adult collec- tion has about 50 graphic novels which surpass fantasy, science fiction, and mystery in their popularity. This year the graphic novel was the focus of Teen Read Week 2002 which Reference /Young Adult Librarian Pam Ikauniks along with Library Technician Robin Brenner celebrated for two weeks. From October 13 -27, "Get Graphic @ Your Library was pro- moted with posters and displays, and teens were encouraged to write reviews of their favorite graphic novels as well as recom- mend them for the collection. Cary's collection of graphic nov- els has also attracted the attention of the wider library commu- nity; both Pam Ikauniks and Robin Brenner were asked to serve on a panel at a regional workshop on graphic novels. In addi- tion, Robin Brenner, who is pursuing her master's degree in library science through the University of Illinois distance- learn- ing program was featured, along with her graphic novel web - site, in the August 1 issue of School Library Journal. The Bibliographic Services Department has taken advantage of its time at Cary Hall to work on two special projects. Jean Kelly, Reference /Local History Librarian has been copying key items from the pamphlet files onto archival paper, which have then been given to the Bibliographic Services Department for cataloguing and grouping in binders. In total, 68 of these binders have been produced to make these materials much more accessible for library patrons. In conjunction with Sharon Pei, recently hired Public Service /Technology Librarian responsible for the Chinese collection, and through a grant at the Minuteman Library Network, Sarah Nisenson, Supervisor of Bibliographic Services Department, has overseen the addition of full MARC records to over 200 items which previously only had the generic record of Chinese Language Books. Most of these new records are searchable in Pinyin and will be search- able in Chinese characters when the new automated system is implemented in 2003 In 2003, the Minuteman Library Network will be switching vendors for their automated circulation and acquisitions sys- tems. This past year the network conducted an exhaustive sur- vey of three vendors bidding on the project: SIRSI /DRA, Innovative Interfaces, and Epixtech. Sarah Nisenson, Head of Bibliographic Services and Jane Eastman, Head of Reference were Cary Memorial Library's representative at the compre- continued on next page 2002 Annual Report, Town of Lexington Page 81 Cary Memorial Library continued from previous page hensive sessions aimed at examining every aspect of these sys- tems and their vendors. Children's Services Children's services at both the Main Library at Cary Hall and the East Lexington Branch library have continued to serve increasing numbers of patrons since the opening of the Main Library at Cary Hall in January 2001. For the first eleven months of 2002, the children's room circulation averaged 57.6% of the total circulation of Cary Library at Cary Hall, reflecting the fact that almost the entire children's collection was moved intact to Cary Hall while much of the adult collec- tion was put into storage. Circulation for the children's room is at 83.5 % of what it was before the move to temporary quarters, and the number of reference questions answered is 74% of the number answered prior to relocation. Despite reduced quarters and insufficient space for programs, the Children's Room staff offered 241 programs that were attended by 8278 patrons during the first eleven months of 2002. This includes the 1418 participants in the 2002 summer reading program, "READING ZONE!" Head of Children's Services, Ruth Lynn, and Children's Librarian Sheila Levitan promoted the program to all 2770 children and their 252 teach- ers and tutors at the six Lexington public elementary schools, motivating the children and their families to read a total of 32,120 hours during the summer. In addition to classroom visits, regularly scheduled preschool movie programs, and storytimes for babies, toddlers, 2 -1/2, 3, and 4 to 6- year -olds, special children's programs included: a "February is Library Lovers' Month" poster contest; four drop - in craft programs during the February and April vacation weeks; a Summer Reading Program kick -off concert by singer- story- tellers Davis Bates and Roger Tincknell; a four - session knitting course; a series of summer games workshops; three "construc- tion" workshops; an ice cream poetry contest in honor of National Ice Cream Month in July; and three special Halloween programs . In October, children's librarian Sheila Levitan initiat- ed a new twice - monthly Carykids book club for children in grades 4 -6, held at the East Lexington Branch Library. Two new children's collections were added this year, DVDs and graphic novels. The children's librarians updated ten children's book lists this year, and compiled six new ones: "Bi- Lingual Spanish /English Children's Materials," "Children's DVDs," "Fantasy Fiction for Younger and Middle Readers," "Fantasy Fiction for Older Readers," "Notable Books for Preschoolers, 2001," and "Sports Fiction." September marked the one -year anniversary of "The Little Lantern: The Cary Memorial Library Children's Room Newsletter." Inter - departmental cooperation: This year, Children's Room staff participated in Estabrook School's Drop Everything and Read Day, were awarded a grant from the Massachusetts Cultural Council to present a Summer Reading Program con- cert, participated in the Lexington Field and Garden Club Arbor Day celebration, arranged to hold preschool movies, baby lap time and toddler storytime programs in the Selectmen's Meeting Room at Town Hall, collaborated with the Lexington elementary school media specialists to create our 2002 summer reading book list, invited the Lexington Fire Department and the DPW to participate in "Truck Day," publicized the LEX- PRESS' offer of free rides to all children's library events, and hosted three Lexington Police Department programs offering free photo ID cards for children. Reference Services AskUs @Carylibrary.org, an email reference service, made its debut on January 22. The service accepts questions from the Lexington community and questions about Lexington from anywhere. Since AskUs began, 90 questions have been received. Lexington history and genealogy have been the most popular subjects followed by questions from students and oth- ers curious about topics ranging from study abroad to the depth of the Washington Monument's Reflecting Pool. Results of a reference question survey taken in May found the number of reference questions at 84% of the number in 2001. Remote use of the online databases provided by MLN, the Metrowest Region, and the Massachusetts Board of Library Commissioners increased in FY2001, accounting in part for fewer reference questions in 2002. The complexity of reference questions has increased as has the number and sophistication of the resources available to answer them. Internet use went up from 7536 users to 9742 in 2002 (through early December) . Reference staff members prepared a series of reference guides to books, videos, Internet sites and other materials on topics as varied as eastern religions and business sources. These guides in PDF format will be mounted on the reference section of the Cary Library website for easy downloading by patrons. A new Canon MS400 Microfilm Reader /Printer joined the existing MS400 to give the department two state -of- the -art machines. The new reader /printer is configured to work with a PC to scan documents from microfilm to be saved or emailed. Members of the department served on the MLN OPAC (online public access catalog) Committee to assist in selecting a vendor for a new automated system. The department also assisted the Metrowest Regional staff in drafting their strategic plan for FY2003 -2006. Technology The Library continues to move toward more centralized tech- nology and local network services, a process begun in 2001. The East Branch is now connected to the Main Library via the Town's fiber -optic cable, instead of the former 56K line. Thus the Branch network environment has been much improved, with virtually no downtime. An updated, expanded equipment inventory was completed, which provides important identifying information and will help in future budget planning. Both low - and high -tech assistive technology solutions to improve access to library resources for all patrons regardless of physical abili- ty continue to be explored for the new library building. continued on next page Page 82 2002 Annual Report, Town of Lexington Cary Memorial Library continued from previous page Library staff have been trained in a new MLN email system, and are preparing for another transition in mid -2003 to a new library database system. Despite the rapid pace of technological change, they continue to welcome new library products and enhancements and learn how to use them with enthusiasm. Staff continue to attend workshops on a variety of technologically related topics. The Cary Memorial web site, www.carylibrary.org, continues to be a valuable "virtual library visit" for patrons. New interactive features were added in 2002, including the "AskUs" Email Reference Service and an electronic discussion board for the YA Virtual Book Club. The East Branch section of the web site was thoroughly redesigned to reflect its special qualities. Included are a virtual tour, an expanded history of the Branch (with period photographs), book club news, and a reader's advi- sory. Two - digitization pilot projects are underway; historic pho- tographs and the text of The Canavan Papers. When completed, the Library will have these historical resources available on its web site. East Lexington Branch Library Many new patrons continue to discover the East Lexington Branch while the Main Library is under construction and the Branch hours have been expanded. The circulation continues to increase and has doubled with the additional hours . The story - hour room is used for all of the Main Library's and Branch chil- dren's programs except the movies and lap -time stories. The adult book club meets at the Branch every month and is led by Robin Paul and Robin Brenner. The Branch web page was updated this year and is maintained by Jenn Webb. The staff that works at the Branch is responsible for entering all the branch materials, organizing and running the adult book club, doing seasonal bulletin board displays, monthly displays of children's books, weeding and mending of our own materials as well as the day -to -day operations at the Branch. Laura Kulin, Branch Supervisor, is a member of the ESG town committees that meets every month and works on projects to benefit all the town employees. Personnel Highlights and Changes With the union contract in effect until 2004, much of the focus has been on improved staff evaluation and participation in plan- ning and policy formation. The newly created performance evaluation form has proven to be an extremely useful tool for both supervisors and staff members. • Sharon Pei, who previously worked in a local high -tech firm as a technical information specialist, joined the staff as Public Service /Technology Librarian with responsibility for the library's Chinese collection. • Kathleen Quinlan, a former law librarian left her part -time position as member of the Reference Department at the Bedford Free Library to join Cary's Reference Department as Reference/ Community Services Librarian. • Judy Adams, full -time member of the Reference Department, reduced her hours to a part -time level. • Sheila Levitan replaces Kimmerle Balentine as a librarian in the Children's Department. Sheila most recently worked as the Children's Librarian at the Independence Branch of the Free Library of Philadelphia but has also been on the staff at the Lucius Beebe Memorial Library in Wakefield and the Newton Free Library • Aislinn Lewis, Library Technician in the Children's' room, has left to become children's librarian in the public library of Paxton, Mass. • Linda Sullivan completed her course work for a Masters of Science in Library Information Science at the University of Illinois' distance - education program. Her degree will be awarded in January. • Robin Brenner continues to pursue her Masters of Science in Library and Information Science through the University of Illinois' distance - education program. • Carolyn Grosch, who also works at the Newton Free Library, has joined the staff as a part -time Library Technician. • Nadine Kostriza was recognized for her 40 years of service to the Town • Ruth Lynn was recognized for her 20 years of service to the Town. • Phyllis Herda was recognized for her 15 years of service to the Town. • Deborah Baer and Agnes Pallaver were recognized for their 10 years of service to the Town. Trustees Budget Income Trustee Dividends /$4000 interest per month $ 99,399.49 Fines, Fees 49,031.19 Copy Service 2,085.19 Lost Material 2,854.13 Miscellaneous /Unspecified Contributions 4,519.96 Total Income $ 157,899.96 Expenses Library Equipment $ 332.67 Library Supplies 14,397.16 Professional Development /Training /Recruitment14,281.90 Trustee Expenses 250.29 Library Materials 95 ,807.95 Children's Department 3,603.71 Total Expenses $ 128,673.68 2002 Annual Report, Town of Lexington Page 83 Library Benefactors Mona Anderson $ 2,000 Beal $ 1,000 Book Purchase $ 1,000 Laura M. Brigham $ 3,100 Leroy & Geneva Brown $ 2,000 Maria Hastings Cary $ 400 Alice Butler Cary $ 2,958 Edith J. Childs $ 300,810 Pearl Toback Feld $ 666 Ann E. Ferry $ Goodwin Musical $ The Rev. Harold T. Handley $ Lewis L. Hoyt $ Nelson W. Jenny $ Diane Lund $ James and Pauline McDevitt $ Sue Medeiros $ Emma Ostrom Nichols $ Pauline Burbank Peirce $ Jane Phinney $ Sarah Elizabeth Raymond $ Kurt Reizes $ Caira Robins $ Beryl M. Safford $ George W. Sarano $ Warren Sherburne $ Abbie C. Smith $ 1,000 James Stuart Smith $ 11,072 Gerald Sussman $ 1,654 War Parents Book Memorial $ 1,800 Wellington Library $ 1,100 Subtotal $ 363,987 3,370 1,100 1,938 1,000 2,000 4,515 6,000 949 1,000 1,000 300 2,528 1,623 300 1,484 300 4.020 Campaign for the New Century /Named Funds* Ethan Bogen $ 6,425 Evelyn & Samuel Borshay $ 3,000 Francis Bradley $ 1,652 William F. Buckley $ 5,125 Chang Chih & Yenshew Lynn Chao $ 1,500 Chinese Heritage $ 3,200 Cox Family Gift $ 5,072 Robert T. Davison $ 3,191 John C. Eddison $ 6,625 Frederick Cowing Frick $ 6,197 Manfred Friedman $ 5,825 Albert Gallatin Friend $ 3,000 Olive Russell Frost $ 5,000 Robert Wendell Hannam $ 2,700 Harriet B. Hathaway $ 1,500 Robert C. Hilton $ 1,035 Larry & Sophia Ho $ 3,500 Indian /American Fund $ 16,975 Kelley Family $ 2,500 Margaret F. Kinley $ 2,565 Rae Cecilia Kipp $ 8,630 Krensky Family Fund $ 3,450 Robert LaMantia $ 1,925 Oscar & Stella Liu $ 1,500 Ted Mairson $ 2,003 John N. Pierce $ 2,283 Science & Technology Fund $ 4,836 Sinai Family $ 3,000 Stanley Hill American Legion Post $38 2,500 Edward C. Stone $ 5,840 Wilson /Furey /F. Schofield $ 2,860 Winsten Fund $ 2,085 William T. Wu $ 2,725 Subtotal $ 130,224 Total $ 494,211 *The Campaign for the New Century began in 1994 and was concluded with the formation of the Cary Memorial Library Foundation and the start of the Capital Campaign for the building. These funds will now be known as Named Funds since they have been established to pur- chase library materials in specific subject areas. Any person or organization may create a Named Fund with a minimum gift of $5000. Additions may also be made to Named Funds at any time. Recreation Department and Committee Expenditures Payroll Expenses* FY02 FY01 $ 447,055 $ 769,433 $ 413,972 $ 739,953 Personnel Full Time SeasonallPart Time 5 200 5 200 * Expenses include all Recreation expenditures (including Pine Meadows Golf Course) financed by the Recreation Enterprise Fund through user fees. ROLE: To plan and administer public playgrounds and recreational facilities in the Town and to expand and promote recreation, leisure activities, play, sports, physical fitness and education. APPOINTED by the Town Manager: Chair Sandra Shaw, Vice Chair Pamela Varrin, Don Chisholm, Rick DeAngelis and Richard Neumeier. Director Karen Simmons since 1996; Assistant Director Sheila Butts; Superintendent of Public Grounds David Pinsonneault. HIGHLIGHTS: The Recreation Department offers a wide variety of recreational opportunities for individuals of all ages and abilities. Recreation program attendance was over 124,000 this past fiscal year. In addition, over 46,100 rounds of golf were played at the town golf course, Pine Meadows. Throughout the past decade, Recreation has been increasingly challenged to meet the growing demands for playing fields. With more participation in soccer, lacrosse, baseball, softball and ultimate Frisbee, the growth in adult and youth leagues has created a greater demand for fields. At the same time, new con- struction plans at Harrington and Fiske Schools will actually reduce available space. continued on next page Page 84 2002 Annual Report, Town of Lexington Recreation Department and Committee continued from previous page However, Recreation is pleased that significant progress has been made in addressing the serious field shortage. The Athletic Field Improvements Project, voted at the 1999 Town Meeting, has been 95% completed, with a 59% reimbursement by the State. This project included rebuilding the Clarke Middle School soccer field with a perimeter drainage system and adding new irri- gation systems to the High School, Diamond and Clarke athletic fields. These improvements are important to ensure continued heavy use at these facilities. Front: Don Chisolm, Sandra Shaw, Pamela Neumeier, Sheila Butts, David Pinsonneault. Also, at a Special Town Meeting on March 25 , members overwhelmingly supported an article to rebuild the Lincoln Park fields, using an infill syn- thetic turf system. The Selectmen, School Committee, Conservation, Appropriations and Capital Expenditures Committees all supported the project based on compelling pre- sentations which discussed the safety issues, environmental sensitivities, durability and financial benefits of this technolo- gy, in comparison with natural grass. Because the site is a capped landfill area, it has always been problematic and expen- sive to grow and maintain grass on fields so heavily used, espe- cially by Lexington School athletic programs. In a Special Election in May, voters approved a debt exclusion to fund the Lincoln Park Field restoration project. Work should begin in late winter, with projected completion by the fall of 2003. Recreation has long recognized the importance of keeping Pine Meadows in top condition. It is the main revenue source for funding capital improvements through the Recreation Enterprise Fund. Managed through a contract with New England Golf, Pine Meadows has continued to improve and attract a loyal user -base. Each July, the managers from New England Golf conduct a guided tour throughout the course for the Recreation Committee members to review completed pro- jects and discuss future needs. This past season, work was com- pleted on Phase I, voted at the 2001 Town Meeting, which widened the roadway and constructed a new service bay area. Phase II, voted at 2002 Town Meeting, is well underway and includes an enlarged parking lot and a new, relocated mainte- nance building. Approval will be sought in 2003 to use the Enterprise Fund for new fairway equipment. Neighborhood playground maintenance and improvement are ongoing responsibilities of the Recreation Department. During this past year, a new Center Tot Lot was installed, funded by the Varrin, Karen Simmons. Rear: Rick DeAngelis, Dick Blossom Street public benefit money. It is located near the existing Leathers Center Playground structure, which is sched- uled for replacement in a few years. Also, new equipment was installed at the Justin Street playground. This year the annual request will be for playground reconstruction at Kinneen Park, a heavily used area. Summer programs consistently provide varied recreational opportunities for all Lexington children at a reasonable price. Because the School Department has developed their own Special Education summer program, Recreation's "Camp for All" will be revamped to meet the current demands. The swim programs were heavily subscribed at both the Town Pool and Old Res. Although the Old Res was closed for a few days in the early summer heat because of a high bacteria count, water qual- ity was excellent for the remainder of the season. The Lexington Citizen's Skateboard Park has finally made progress, after a long 6 -year effort. The Center field site was prepared, drainage system constructed, forms completed, and concrete was poured. The Skate Park citizen sub - committee will attempt to raise more donations to complete the "street course features" during the coming year. Recreation committed $10,000 from remaining Blossom Street public benefit money to complete the construction. A request for monies for safety fencing and benches is expected at Town Meeting. 2002 Annual Report, Town of Lexington Page 85 0 0 0 0 0 Cary Lectures Committee ROLE: To provide a variety of free, educational, and entertaining events to all citizens of Lexington, in accordance with the wills of the Cary sisters. APPOINTED by the Moderator: Chair Arthur Katz, Joseph Brain, Barbara Palant, Nancy Shepherd. HIGHLIGHTS: With our traditional venue, Cary Memorial Hall, serving as Lexington Public Library's temporary home, we were fortunate to be able to rely on the generosity of the National Heritage Museum and Hancock Church, as well as the School Department, for housing our programs. We hope to be back at Cary by 2004. • Our March program on the contro- versial MCAS tests featured Lexington residents Dr. Peter Holland, Belmont Superintendent of Schools, and Abigail Thernstrom, member of the Massachusetts Board of Education. • In April, Lexington native and noted environmentalist, Bill McKibben, and resident and Nobel Laureate Mario Molina spoke on Global Environmental Change. • For our October program, Robin Lane, a Boston actress, Joe Brain, Barbara Palant, Nancy Shepard, Arthur Katz. brought Eleanor Roosevelt to life on the stage of Clarke Middle School. • For the final program in November, Professor Diana Eck of Harvard talked about the growing diversity of religious life in America, and the way it has changed our views of the world. Our aim is to bring to Lexington a range of cultural experiences which might not otherwise be available. Suggestions for future programs are welcome. • Town Celebrations Committee Expenditures FY02 FY01 Expenses $24,910 $17,477 ROLE: To plan and carry out proper observances of Patriots' Day, Memorial Day, Veterans Day and all such holidays and special events as the Board of Selectmen may designate. APPOINTED by the Board of Selectmen for overlapping 3- year terms: Chair Robert Tracey, Vice Chair Suzanne Barry, Sally Fisher, Mary Gillespie, Cecil Jones, Sondra Lucente, Henry Murphy, Sandy Podgorski, Charles Price, Jr., Karen Smith Subcommittee: Paul Jenkins, Julie Miller, William Mix, Honorary Members: C. Jean Coates, Raymond Flynn, Marion Snow, Selectmen Liaison Dawn McKenna. Patriots' Day — Monday, April 21, 2002 Andrea Guttag, President of the Senior Class at Lexington High School led the youth parade and served as Master of Ceremonies for the ceremonies on the Battle Green following the parade. She was assisted by aides: Gundy Lowenhaupt, David Wong and Kristen Ritchie. Deacon William Kerns of Saint Brigid Parish in Lexington gave the invocation and bene- diction. Lexington High School Student Katie Vogele sang the National Anthem. The following awards were presented: • Niklas Zhang received the Cecil K. Harris award from the Lexington Minute Men Company • R. Todd Romero was announced as the winner of the Dan H. Fenn, Jr. /Lexington Minute Men Company Award • Marion Snow received the William P. Fitzgerald award from the Town Celebrations Committee • Lauren Olmsted, Robert Litchfield and James LaMarca were presented with the Youth Recognition award. • Horace Besecker received the Minuteman Cane award. • Don Wilson was presented the 2002 White Tricorn Hat by the Lexington Lions Club. continued on next page Page 86 2002 Annual Report, Town of Lexington S p Aea iq owgd 0- cLi 5 o Town Celebrations Committee continued from previous page Front: Perry Pollins, Bob Tracey, Julie Miller, Cecil Jones. Rear: Mary Gillespie, Charlie Price, Henry Murphy, Dawn McKenna, Suzie Barry, Karen Smith, Sondra Lucente, Paul Jenkins, Sally Fisher. • Ethan Zohn, Winner of CBS Television Show "Survivor - Africa" received special commendations from the Board of Selectmen and State Representative Jay Kaufman in appreci- ation of his recognition of the Town of Lexington as his hometown for the show. The afternoon parade theme was "United We Stand." Serving as Chief Marshal was a 20' x 30' unfurled American Flag carried by the aides for the parade: representatives of the Police Department, Fire Department and United States Military in remembrance of the tragedy suffered by our country on September 11, 2001. This is the first time the Chief Marshal has not been an individual person. Serving as the Spirit of `76 in both parades were: Carolyn Chyu, Fife; Jared Razzano, Drummer and Patrick Healey, Flag Bearer. The float winners were: • Commercial: 1st (tie) - Wilson Farm - Mahoney's Garden Center 3rd - Charles River Sail & Power Squadron • Civic: 1st - US Sub Vets WWII 2nd - Lexington Lodge of Elks 3rd - Lexington Historical Society • Youth: 1st - Lexington Girl Scouts 2nd - Legacy Dancers of The Dance Inn The Town Celebrations Committee is grateful to the Lexington Chamber of Commerce and the local businesses and organizations that contribute toward making the parade a success. Memorial Day - Monday, May 27, 2002 Chief Marshal Charles H. Price, Jr. led the morning parade. He was assisted by aides: Winston Flynn, US Army, Cmdr Joseph Reynolds, US Navy, Col Ralph Gerenz, US Air Force and Perry Pollins, US Marine Corps. Members of the Girl Scouts and Boy Scouts placed wreaths at the war memorials and in the three town cemeteries. A delega- tion from the Lexington Police Department placed a wreath at the Police Memorial in front of the Police Station. At the ceremonies on the Battle Green, Deacon William H. Wildes of Saint Brigid Parish in Lexington gave the invocation and benediction. Katie Vogele, a Lexington High School student, sang the National Anthem. Brigadier General Robert H. Latiff, Commander, Electronic Systems Center at Hanscom Air Force Base gave the address of the day. Veterans Day — Monday, November 11, 2002 David B. Hamblen, US Army, WWII, served as Chief Marshal. He was assisted by aides from VFW Post #3007 - Lexington: Joseph Bedard, US Army, WWII, Thomas J. Driscoll, US Army, WWII; Ed Fitzgerald, US Navy, Korean Conflict; Kent Gent, US Navy, Desert Storm, William G. Hooper, US Navy, WWII; Aurio J. Pierro, US Army, WWII, Commander VFW Post # 3007, Frank Samuel, US Army /Air Force, WWII and William B. Simmons, US Army Air Corps, WWII. Officer Lester Baker, Officer in Charge of the Lexington Police Department Honor Guard led the Pledge of Allegiance . Anna Vogelzang sang the National Anthem. Chaplian Major Eliezer Castanon of Hanscom Air Force Base offered the invocation and benedic- tion. Members of the Boy Scouts and Girl Scouts assisted with wreath laying at the Korean /Vietnam War Monument at Cary Hall, the VFW Memorial and the Soldier's Monument near the Visitor's Center, the Revolutionary War Monument, and the POW /MIA Memorial on the Battle Green. Leo P. McSweeney, Chairman of the Board of Selectmen, read the Greetings from the State. Lt. General William R. Looney, Commander, Electronic Systems Center at Hanscom Air Force Base gave the address of the day. 2002 Annual Report, Town of Lexington Page 87 Tourism Committee ROLE: To im- prove the quality of the Lexington tourist experience for both visitors and the Town by coordinating the efforts of state, Expenditures Payroll Expenses FY00 FY99 $ 306,819 $ 14,389 $ 286,457 $ 13,773 Personnel Full Time 4 4 Part Time 1 1 regional, and local organizations to Town of Lexington. enhance and promote tourism for the APPOINTED by the Board of Selectmen: Chair Joel Berman, Richard Canale, Betty Bohn, Kerry Brandin, Edmund Grant, Arthur Katz, James Kemler, Peter Lee, John Ott, Marcy Quill, Lou Sideris, S. Lawrence Whipple, George Comtois; Selectman Liaison Dawn McKenna; Economic Development Officers Joe Marino and Mary Jo Bohart. HIGHLIGHTS: • Inaugurated the Liberty Ride as a 16 -week pilot program on July 8 after receiving Town Meeting approval in May 2002. A guided tour by costumed interpreters, it connected Lexington's major tourist attractions: the National Heritage Museum, the Lexington Historical Society's homes, the Chamber of Commerce Visitors Center, and the Minute Man National Historical Park. Even with limited advance market- ing and a severely depressed tourism climate, a high - quality experience was enjoyed by more than 4000 riders and the amount of time that visitors typically spend in Town was increased. As a result of the Liberty Ride, more tourists visit- ed the National Heritage Museum and their shop as well as the historic homes. A survey to assess the Ride's economic impact on Lexington merchants is underway. Fundraising will con- tinue to offset an operating deficit and provide a base for oper- ations in FY04. Received $28,000 in grants: $18,000 from the Massachusetts Office and Travel and Tourism through the Greater Merrimack Valley Convention and Visitors Bureau for pro- motional material including brochures, banners, signs, and graphic design fees; $7500 from the Fund for Lexington; $2500 from the George L. Gilmore Fund. In addition, $12,000 was received from four anonymous citizen supporters. • Successfully campaigned for town funding to upgrade the Visitors Center as part of the capital and maintenance bud- gets. As a town -owned building, it reflected poorly on the Town and inadequately served Lexington's visitors. Capital improvements include painting of the exterior and interior as well as minor repairs. ADA- compliance and bathroom reno- vations are to begin in January 2003 and should be ready in time for the 2003 tourism season. • Upgraded the tourist information available on the Town's web site by working with the Town's MIS department. Visitors can now access comprehensive information from the Town's homepage by clicking on Tour Lexington. Included on the site are links to Lexington's historic sites and attrac- tions, art and cultural institutions, recreational facilities, and travel directions, as well as links to regional and state tourism sites. • Conducting an inventory of Lexington's existing gateway, directional, and storytelling signs including those located along Route 128 (195), Route 2, the main local access roads, and historic points of interest signs. Taking the tourist's perspec- tive, signage recommendations will be made to help visitors find their way to attractions and interpret sites' historic sig- nificance. Working with local agencies, service organizations, and the state high- way department, a comprehensive plan for improvement will be developed. Aboard the Liberty Ride: Back to front: Liberty Ride Guide Amy Roberts, Dawn McKenna, John Ott, Richard Canale, Marcy Quill, Kerry Brandin, Liberty Ride Coordinator Marsha Traber, Joel Berman Page 88 2002 Annual Report, Town of Lexington Lexington Council for the Arts ROLE: To assess grant applications for arts project funding and make grant awards from funds allocated by the Massachusetts Cultural Council (MCC); to encourage and subsidize atten- dance by students in Lexington schools at a wide -range of regional arts events; and to raise funds from private sources to promote, in a variety of ways, the arts in Lexington. APPOINTED by the Selectmen: Alan Adolph, Margaret Bradley, Florence Connor, Becky Sue Epstein, Kathy Jacob, Marion Kilson, Constance Kokubo, Guler Padgett, Joan Reddy, and John Tarrh. HIGHLIGHTS: • Included in the awards were eight individual project grants: Cary Memorial Library multidiscipline performance, Dance Inn, Denise Doucette music, Sara Epstein history, Greater Boston Youth Symphony, Halalisa Singers, John Root music, Karen Welling multidiscipline performance. Six school PASS grants were awarded to Bridge, Estabrook, Fiske, Harrington, Hastings, and LHS. These were used to supplement student ticket costs to attend arts events. • MCC awarded funds for FY03 were cut by 63% to $2840. The Council decided to use all of these funds for its PASS grant program. • Using its privately- raised Patron Fund, undertook a focused initiative to support and expand the involvement in the arts of the Town's senior citizens. Through a 2 -year collaboration with the Lexington Council on Aging (COA) and the Senior Center, the Council has promoted and subsidized "a variety of art forms in lectures, demonstrations, and performances by artists and teachers" (as reported in the Lexington Minuteman). Examples of such Council supported events are: stained glass and its architectural uses, Chinese brush paint- ing, medical art, folk singer performances, and an analysis of classical opera, and a one -woman Spoon -River Anthology performance. • Using its Patron funds, supported arts - related events pro- duced by the Lexington Center Revitalization Subcommittee in their efforts to enhance the ambience and attractiveness of the Town Center. Art events included puppet shows, musical group performances, roving musicians, and a fashion show. • The Ellalou Dimmock Fund Prize, established in 1996 in memory of the distinguished singer, voice teacher, and long- time resident to honor an outstanding vocalist at the High School, was awarded to two recipients, Jill Ginsberg and Anna Vogelzang. Battle Green Guides ROLE: To provide a hospitable presence and historic background to visiting tourists who come here to listen to knowledgeable guides give a free walking tour of the Battle Green and the Old Burial Ground. APPOINTED by the Town Manager: Director of Guides S . Lawrence Whipple. LICENSED by the Selectmen: Arthur Katz, Herbert Wasserman, William Mix, William Scouler, Alex Maslow, Robert Burrell, and Jacqueline Davison. Guides volunteer their services as individual cir- cumstances allow. HIGHLIGHTS: • Some of the many organizations requesting guided tours this season were the Kennedy School of Government, Harvard Business School, a group of students from France, Veterans of World War II, Lexington Christian Academy, Merrimac Educational Center, CEO Chief Executives Organization, Ashland Ohio Middle School, Christian School of Northern Dutchess County, Ephrata (PA) Middle School, and the Royal Order of Jesters. L -R: Alex Maslow, Arthur Katz, Herb Wasserman, S. Lawrence Whipple, Bill Mix, Bob Burrell. William Scouler, Jacqueline Davison, 2002 Annual Report, Town of Lexington Page 89 Communications Advisory Committee ROLE: To advise the Board of Selectmen on all aspects of wired and wireless com- munication and data services to and within the Town; to serve as ombudsman for town users of such services; when stipulated by the Selectmen, to represent the Town in negotiations and during contractual /license relationships with providers of those ser- vices; when stipulated by the Selectmen, to oversee any network which includes munic- ipal and /or school buildings; to help set town regulations and review applications to the Town for wired and wireless communi- cations and data services; and to advise the Selectmen and other town officials on man- aging the Town's growing information-han - dling needs and any supporting networks. APPOINTED by the Selectmen: Chair Jane Gharibian (administrative operations); Stephen Ellis (network operations and negotiation strategy); David Becker (tech- nology and Access Initiative); Connie Rawson (Network Administrator, and liai- son to schools, Town & library); Robert Warshawer (business & subscriber net) resigned December; David Buczkowski (legal and regulations) reappointed; David Kanter (regulations, wireless applications & consumer issues) resigned September; Diane Pursley (Access Corporation and negotiation strategy), appointed October; Jennifer Taub (strate- gy and legal) resigned June; Michael Greene (business and negotiation strategy); Howard Cravis (negotiation and sub- scriber net); Edward Vail III (wireless and business); Miriam Boucher (wireless and information technology); Tim Counihan (regulations and negotiations); William Kofoed (internet and technology); and Michael Morrissey (Access operations) . Selectmen Liaison: Jeanne Krieger. Advisor: Caleb Warner (general history and area community /religious access liaison) . Front L -R: Miriam Boucher, Jane David Becker, Steve Ellis. HIGHLIGHTS: • Competitive cable services have been created as intended with the arrival of RCN /BecoCom, LLC (d.b.a.RCN) as a second carrier for the Town. The Town approved the transfer of AT &T Corporation's license to Comcast Corp. The Town accepted a 2 -year license renewal with AT &T Corporation (now Comcast) in order to allow the Committee to conduct an Access /Ascertainment Study prior to the start of serious negotiations for the longer -term license renewal. That process is continuing. The current license with Comcast expires in 2004. Negotiation team members are David Becker, Michael Greene, William Kofoed, Diane Pursley, and Howard Cravis. • Cable TV provides six types of service not offered by local commercial TV broadcasters: a) redistribution of local broad- Gharibian, Diane Pursley. Rear L -R: Howard Cravis, casts to produce higher quality images, b) wider spectrum of entertainment programs, c) access to programs produced by citizens, religious organizations, and other town groups, d) professional production (local origination) of programs of local interest, e) communication between Town and citizen and f) digital and video communication between various town functions — schools, libraries, town offices, etc. Improvements in this "Institutional Net" which interconnects all town facilities produce significant cost savings to the Town. • Almost 65 percent of the Town's residences and over 500 locations within town buildings are "hard- wired" to the cable system. Comcast and RCN each have an Emergency Alert System which enhances community safety by allowing local- ly generated messages to originate from the Fire Department. • Re- structuring of rates and program tiering are a continuing problem for subscribers and the Committee. Some types of subscriber complaints have dropped off as explanations of changes have been issued. Formal complaints have been filed, and will continue to be filed, with the Commonwealth of Massachusetts and the Federal Communications Commission on issues the Committee feels need to be clari- fied or corrected. Member attendance at meetings of various communications - related organizations and State and Federal hearings enables the Committee to remain involved and to register opinions on issues affecting the Town and its sub- continued on next page Page 90 2002 Annual Report, Town of Lexington 0 0 buHagel S P!AEC Communications Advisory Committee continued from previous page scribers. Committee vigilance on the complaint issues and activism on regulatory issues has meant that Lexington is advised on proposed changes and revisions which allows our input on issues that affect subscribers and the Town. Lexington continues to be cited for its activist role in these areas. • Coverage of local events continues, with the assistance of the staff and management of the local Comcast studio and the cablecast of tapes by RCN, but there remains a severe shortage of resident volunteers to help with cameras and production. Both carriers have made connections for "live" broadcasts from the National Heritage Museum for Town Meeting and other town - sponsored activities. Reconnection to schools now or pre- viously under construction is in progress. RCN will join Comcast in coverage, sharing responsibilities, which should assure events are cablecast. With the two carriers in Town, the Committee has commissioned an Access /Ascertainment study to provide information on the needs and wants of the Town and its residents and organizations. It will focus on the possibility of forming a non - profit Access Corporation for Lexington, possi- bly in cooperation with a neighboring town. There is still deep concern over whether there is an adequate level of interest in Access production by town residents. • Wireless applications and proposals are a continuing respon- sibility of the Committee . Every application is reviewed and recommendations are sent to the appropriate town boards and officials. New proposals are brought to the Committee by wireless vendors for consideration. The Committee continues to work on a comprehensive listing of all wireless installa- tions in the Town. Lexington Sister Cities Lexington - Waspam Sister City Committee ROLE: To foster interaction, promote friendship and mutual cultural understanding between the residents of Lexington and the residents of the municipality of Waspam, Nicaragua. Through the generous donations of Lexington residents, the Lexington - Waspam Sister City Committee supports education- al projects in the municipality of Waspam. MEMBERS: Bob Bond, Matt Foti, Richard Games, Walter Leutz, Ellen McDonald, Jackie Ward. HIGHLIGHTS: • Since January 1995, the LWSCC has supported a tuition pro- ject in the Mayangna town of Awastingni in the municipality of Waspam in the Northern Autonomous Atlantic Region (RAAN) of Nicaragua. The Mayangnas are an indigenous people in the RAAN. In 2002, $1100 was given for tuition for high school students and /or to purchase books and supplies for elementary and middle school classrooms. • Provided $1000 in tuition support for young people from addi- tional Mayangna towns to attend secondary school, technical and education courses, and universities in Bilwi (formerly Puerto Cabezas), the primary city in the RAAN on the Atlantic coast, and Rosita, which has a secondary school for girls. Lexington — Russia Sister City Association ROLE: To promote international cooperation and better mutu- al understanding between peoples of Russia and the United States. BOARD OF DIRECTORS: Honorary Chair Dan Fenn, President Ed Shapiro, Directors Tish Callanan and Galina Pekurovskaya. In December 2001, Lexington - Russia Sister City Association became a non - profit Massachusetts corpora- tion. In May 2002, the company received Recognition of Exemption under section 501(c) (3) of the IRS code. HIGHLIGHTS: • We are in a process of formalizing our sister -city ties with the Town of Pavlovsk. They sent a proposition letter to us, and we replied favorably. We plan to meet with them in Russia or the U.S . and have the sister -city signing ceremony. • Last fall, we were notified that most of the 180 computers sent to Pavlovsk in 2001, have been transferred under man- agement of the Pushkin - Pavlovsk Regional Computer Center. About 40 units were given to two schools and became part of their curriculum. • 2003 will be the tercentenary year of St. Petersburg. This event has been internationally announced by the Russian Government and will be celebrated with a great enthusiasm in the city and suburbs starting May 2003 throughout the White - Nights season. There will also be a parade and festiv- ities in our sister -city Pavlovsk. Lexington Minuteman Company expressed strong interest in attending the event and participating in it. When Max Shapiro traveled to Russia last July, he made a first contact with Pavlovsk's Mayor on this subject. The idea was received very favorably. In the fall 2002, Galina and Ed Shapiro met Pavlovsk- Pushkin town officials and discussed the subject further. Specifically, they began to arrange for the group's accommodations and to develop mechanisms to bring the entire uniforms to Russia including the muskets. continued on next page 2002 Annual Report, Town of Lexington Page 91 Lexington Sister Cities: Lexington- Dolores Hidalgo Sister City Committee continued from previous page Lexington - Dolores Hidalgo Sister City Committee ROLE: To continue cultural exchanges between Lexington res- idents and the town of Dolores Hidalgo, Mexico which began in 1966. These cities were linked because each has the distinc- tion of being the birthplace of their country's independence. BOARD OF DIRECTORS: Chair Ellie Noz, Gloria Holland, Cheryl Ricci, Marion Snow, Toni McCarthy, Bill Noz, Alma MacDonald, Mike MacDonald and Eva Gil. HIGHLIGHTS: • In July, a former mayor of Dolores Hidalgo and his wife arrived in Lexington representing their town. They stayed with a host family, attended a band concert at Hastings Park, toured the Heritage Museum, took a Charles River cruise, went to the Museum of Fine Arts, and attended a traditional backyard barbeque on July 4th. • In September, a delegation of nine Lexingtonians, including three generations from one family, visited Dolores Hidalgo for their September 16 Independence Day celebration. The group toured the Regional Museum in Guanajuato and the Padre Hidalgo Museum in Dolores Hidalgo; attended the "Grito," a reenactment of the shout for independence given by an official from the government in Mexico City on the steps of the origi- nal church complete with fireworks and mariachi music. The group also toured the local hospital for those in need, led by the director and several hospital volunteers . They requested help in obtaining a defibrillator for the hospital. The Lexington com- mittee hopes to provide some help towards that goal. Lexington Antony Sister City Association ( LASCA) ROLE: To promote good will, friendship, and cultural exchange between the people of Lexington and Antony, France. Antony is a suburb of Paris, a commuter town of 60,000 peo- ple, just eight miles south of the Eiffel Tower. Its history as a farming community dates back to the 9th century, when its name was first recorded in written documents. It is one of the 36 communities constituting the administrative district known as "departement des Hauts de Seine." For more information, see www.ville - antony.fr. A volunteer committee with Co- chairs Shirley Frawley and William Frawley; Treasurer Cerise Jalelian. HIGHLIGHTS: • Two Lexington families enjoyed the hospitality of our sister city friends. Guests were received by Marie - Louise Marlet, Deputy Mayor, and three frequent visitors to Lexington: Verena Gonin, Annie LeFloch, and Alain LeFloch. • In September 2003, all Lexingtonians are invited to join a group visit to Antony, staying in the households of local fam- ilies for two weekends and visiting Burgundy during the intervening week. Visitors will take part in Antony's Wine and Cheese Fair, famous for bringing together producers and craftspeople from all corners of France. Volunteers are need- ed to help in the planning of this special event. • At any time, our friends in Antony are pleased to meet visi- tors from Lexington and to show them around their city or to serve as helpmates in seeing Paris and its environs. Those expecting to be in or near Paris may contact LASCA to arrange a visit to Antony. Contact Information: LASCA, P.O. Box 231, Lexington, 02420 or lasca@knowledge-discovery.com. In a San Miguel, Mexico restaurant: L -R: Claire Bercovitz, Magdelena Tapia, Gloria Holland, Ellie Noz, Bill Noz. Page 92 2002 Annual Report, Town of Lexington FINANCES Appropriation Committee ROLE: To advise the Town and Town Meeting on all fiscal matters. APPOINTED by the Moderator for overlapping 3 -year terms: Chair Deborah Brown, Vice Chair Paul Hamburger, Karen Dooks, Richard Eurich, Alan Levine, Eric Michelson, Alex Nedzel, Ronald Pawliczek and Sheldon Spector. In September, Deborah Brown succeeded Paul Hamburger as Chair, and Paul Hamburger succeeded Ron Pawliczek as Vice Chair. HIGHLIGHTS: Supported the following requests at the Special Town Meeting on March 25, 2002: • Art. 1. Street - related improvements, $7,000,000. Funding was contingent on a subsequent debt exclusion override elec- tion, which was successful. • Art. 3. Lincoln Park, $3,400,000. Reconstruct the Lincoln Park athletic fields and parking lot. Distinctive aspect of the project is the use of state -of- the -art infill synthetic turf instead of grass to achieve lower maintenance cost. Funding was contingent on a subsequent debt exclusion override elec- tion, which was successful, as well as an Appropriation Committee amendment that each year, $100,000 of the debt service for this project be paid out of the Recreation Enterprise Fund. • Art. 4. School Capital Project, $1,100,000. Repairs to Diamond Middle School ($950,000) and the High School ($150,000) to control ambient noise in key classrooms to meet legal requirements. • Art. 5. School Capital Project, $32,150,000. Design, con- struct, originally equip and furnish two new elementary schools to replace the current Fiske and Harrington buildings. Funding was contingent on a subsequent debt exclusion over- ride election, which was successful. Supported the following requests at the 2002 Annual Town Meeting: • Art. 4. Operating budget. The article included $164,360 of items (including funding for Schools, DPW, Planning, Police and Fire) that were contingent upon reinstatement of the PAYT program, which did not happen. $130,625 of planned expenditures for the Liberty Ride tourist trolley were contin- gent on receipt of offsetting revenues . The committee obtained commitment from the Selectmen that the program will be monitored closely and stopped if revenues prove not to be supporting the expenses as planned. • Art. 5. Supplemental appropriation of $50,000 to support the costs of previously unanticipated TM sessions and elections. L -R: Richard Eurich, Alex Nedzel, Deborah Brown, Paul Hamburger, Ron Pawliczek, Sheldon Spector, Eric Michelson, John Ryan, Karen Dooks, Alan Levine. • Art. 8. Capital projects and equipment, $2,772,500. Included are improvements to streets, town buildings, the Pine Meadows golf course, traffic lights, storm sewers, sidewalks, playgrounds, and new public works equipment. The $50,000 sidewalk - improvement expenditure was contingent upon reinstatement of the PAYT program, which did not happen. • Art. 9. Water Distribution System Improvements, $900,000. This expenditure will upgrade the water distribution system in the Lowell, Pearl and Shade Street areas. • Art. 10. School Technology Program, $185,000. Computer hardware, software and support. • Art. 13. School Capital Project, $80,000. Extraordinary repairs to the gym floor at Clarke Middle School. • Art. 28. Resolution to ensure that the planned uses of all funds received from the Commonwealth of Massachusetts under Chapter 90 of the State laws shall continue to be included in Town Meeting motions, and that any planned exceptions be reviewed with the finance committees and reported at Town Meeting. • Art. 33. Use of Funds to Reduce the Tax Rate. The commit- tee supported the appropriation of $3,200,000 to reduce the tax levy. Supported the following PAYT - related bylaw change at the Special Town Meeting on May l5, 2002: • Art. 3. PAYT- related bylaw amendment This amendment explicitly permits a fee to be collected for trash disposal. The bylaw change was not supported by voters in a subsequent referendum election. Liberty Ride In the Fall of 2002, the committee worked with the Selectmen to analyze revenues and expenses to date from the Liberty Ride and recommend whether or not to end the program before the continued on next page 2002 Annual Report, Town of Lexington Page 93 Appropriation Committee continued from previous page close of the season. Although revenues were short of what was budgeted, the committee concluded that the program should continue because the Town stood to gain more from anticipated private donations than it stood to lose in continuing for the rest of the season. The committee also recommended that rev- enue /expense tracking by the Selectmen be more timely in future years. Opposed the following request at the Special Town Meeting on December 16, 2002: • Art. 2. PAYT Reimbursement program, not to exceed $327,000. A majority of the committee opposed a PAYT reimbursement because the fees collected for the program were well below the tax monies already returned to property owners as part of instituting the program in the first place. Additionally, the Town's finances are already unusually tight, particularly if an operating override should fail to pass in the Spring of 2003. Capital Expenditures Committee ROLE: To receive from town boards and departments a list of all capital expenditures that may be required within the ensuing 5 -year period; to consider the relative need, timing, and cost of these projects, the adequacy thereof, and the effect these expendi- tures might have on the financial position of the Town; and to make recommendations thereon to Town Meeting. APPOINTED by the Moderator to overlapping 3 -year terms: Chair Shirley Stolz, Vice Chair Charles Hornig, Co- clerks Narain Bhatia and George Burnell through June 2002. In June John Rosenberg filled the vacancy created when Tom Griffiths was elected to School Committee in March. In September Narain Bhatia became Vice Chair and John Rosenberg became Clerk. HIGHLIGHTS: • Major School Construction: Diamond Middle School was finished after installing adaptive technology voted at Town Meeting of $950,000 and Clarke Middle School was com- pleted. The High School Science wing is finished and adap- tive technology is being evaluated with $150,000 in study funds for future construction. Voters approved a $32,150,000 override for construction of two new elementary schools, Harrington and Fiske. Harrington will go to bid, and be constructed first; the present building will act as swing space while the new Fiske is built. • Streets: Street resurfacing continued with funds from Chapter 90 and money from the 2000 override. In addition the voters approved a capital override for a $7,000,000 4 -year Street Reconstruction Program. • Lincoln Park: Voters approved a $3,400,000 capital override to rebuild three playfields with infilled artificial turf, parking lot and landscaping. Planning and Budgeting at a Critical Time In conjunction with the Selectmen, School Committee, Capital Expenditures Committee, municipal and school staff, the Appropriation Committee supported the Town's long -range financial planning processes by projecting free cash, expenses and revenues through FY 2006. The Committee believes that this work is crucial if the Town is to achieve and maintain a healthy balance among operating expenses, capital projects and affordable tax rates. This is especially true given that the annu- al budget gap for FY 2004 through 2006 could average as much as $15,000,000, depending on planning and budget reduction decisions to be made in early 2003 and finalized at the 2003 Town Meeting. Other Actions The committee expresses its continued gratitude to Comptroller and Finance Director John Ryan for his valuable counsel and service as Secretary. L -R: John Rosenberg, Shirley Stolz, Charles Hornig, Narian Bhatia, George Burnell. • Capital Stewardship and Planning for the Future: Conservation article was withdrawn for a future article . The fate of the needed facilities for DPW and Senior Center revolve around siting either at 201 Bedford Street or Hartwell Ave and further planning funds. Hartwell Ave landfill final - closing must be addressed. Ownership of the Town's electrical system is being explored. More elementary schools may be needed. The maintenance and upgrade of our infrastructure is a continuing responsibility. In 2002 pressure from the operating budget required postponement of capital projects such as replacement of our 1988 structural fire engine, sidewalks and school repairs and upgrades. Cash capital policy is being threatened as new projects are short - termed borrowed "within the tax levy" mak- ing fewer dollars available for cash capital investment. • Small ticket items and their appropriations from Enterprise and Tax levy are included in the Summary Tables. Page 94 2002 Annual Report, Town of Lexington 0 0 6upgEl S P!1 EQ Capital Expenditures Committee continued from previous page Capital Appropriations for 2002 Special Town Meeting Article 1 Article 2 Article 3 Article 4 Article 5 Title Street Related Improvements Conservation Land Purchase Lincoln Park School Capital Project Remodeling and Reconstruction of Town Schools Amount $7,000,000 $0 $ 3 ,400 ,000 $1,500,000 $32,150,000 Funding Source Tax Levy [Exempt Bond] Postponed Tax Levy [Exempt Bond] Tax Levy [Bond] Tax Levy [Exempt Bond] Capital Appropriations for 2002 Regular Town Meeting Title Article 8a Public Works Equipment Article 8b Pine Meadows Improvements Article 8c Traffic Improvements Article 8d Street - Related Improvements Article 8e Article 8f Article 8g Article 8h Article 9 Playground and Recreation Facilities Improvements Storm Sewer Improvements Sidewalks Town Building Envelope Water Distribution Improvements Article 10 School Technology Article 11 School Capital Amount $214,500 $60 ,000 $300 ,000 $180,000 $650,000 $450 ,000 $30 ,000 $100,000 $0 $685 ,000 $340 ,000 $650,000 $185,000 $80 ,000 Funding Source Tax Levy Sewer Enterprise Fund Recreation Enterprise Fund Tax Levy Tax Levy Chapter 90 Tax Levy Sewer Enterprise Fund Tax Levy [BAN*] Water Enterprise Fund Tax Levy [BAN *] Tax Levy Tax Levy [Exempt Bond] * BAN - Bond Anticipation Notes Revenue Officer APPOINTED by the Town Manager: Arthur Flavin Jr. since 1997. ROLE: To perform the duties of Treasurer and Collector as outlined in Massachusetts General Laws, Chapter 41. As Treasurer, responsible for the receipt and disbursement of all town funds as well as the man- agement of investment policies, debt, and, in conjunction with the Town Manager, employee benefits. As Collector, issues and collects all Real Estate, Motor Vehicle, Personal Property, and Water /Sewer bills as assessed. Expenditures Payroll Expenses FY02 FY01 $ 212,953 $ 50,181 $ 208,565 $ 44,082 Personnel Full Time 6 6 HIGHLIGHTS: • Real Estate taxes totaled $68,847,981 including collection of prior year taxes. Outstanding accounts were either put in pay- ment plans or subjected to tax title and the associated fore- closure process. • Personal Property tax collection totaled $2,412,064. • Motor Vehicle Excise bills totaled $3,782,090. These bills were based upon information provided by the Registry of Motor Vehicles. Overdue accounts were committed to the Deputy Collector, who, under M.G.L., marked these accounts for license and registration non - renewal. • Water /Sewer collections totaled $10,802,065. Delinquent amounts were liened to Real Estate taxes and subsequently collected through the real estate tax collection process. • Investment income for all town accounts was $1,018,254 of which $774,637 was credited to the General Fund. All invest- ments are made according to Massachusetts General Laws. Safety, liquidity, and yield, in that order, are the considera- tions when investing the Town's money. continued on next page 2002 Annual Report, Town of Lexington Page 95 Revenue Officer continued from previous page • The Town issued $1,700,000 in 5 -year general obligation bonds in February for School Design and Engineering plans voted at the April 9, 1997 Town Meeting. • Issued $71,000,000 in Bond Anticipation notes in February for the following purposes: — $7,500,000 for the purpose of remodeling Cary Library pursuant to votes of Town Meetings on May 13,1996, October 22, 1997 and May 16, 2001. — $1,700,000 for the purpose of constructing school athletic fields pursuant to a Town Meeting vote on April 12, 1999. — $1,600,000 for the purpose of funding school technology per votes of Town Meeting on April 3, 2000 and April 4, 2001. — $965,000 for the purpose of funding water main improve- ments and water tank construction per Town Meeting votes taken on March 29, 2000, March 28, 2001 and April 2, 2001. Debt service for this purpose is expected to be fully supported by water user fees. — $1,016,950 for the purpose of remodeling town buildings pursuant to Town Meeting votes taken on March 29, 2000 and April 2, 2001. — $550,000 for the purpose of funding school technology per Town Meeting vote taken April 27, 1998. Debt Service for this purpose has been exempted from the limitations of Proposition 2 -1/2. — $425,000 for the purchase of Financial Software per Town Meeting vote taken on April 2, 2001. — $300,000 for the purpose of funding improvements to the Town's sewage collection system per Town Meeting vote taken on April 15, 1998. Debt service for this purpose is expected to be fully supported by sewer user fees. — $200,000 for funding portable class rooms per Town Meeting vote taken March 23, 1998 — $158,050 for the purpose of funding Department of Public Works equipment per Town Meeting votes taken March 29,2000 and April 2, 2001. — $150,000 for the purpose of installing fiber optic equip- ment in Town buildings per Town Meeting vote taken March 29, 2000. — $100,000 for the purpose of funding sewer improvements per Town Meeting vote April 9, 1997. Debt service for this purpose is expected to be fully supported by sewer user fees. — $50,000 for the purpose of funding street construction per Town Meeting vote April 2, 2001. — $55,035,000 for the purpose of funding additions and reno- vations to Lexington High School and two middle schools per Town Meeting votes November 9, 1998, December 7, 1998 and April 10, 2000. Debt service for these projects has been exempted from the limits of Proposition 2 -1/2. — $1,250,000 for the purpose of funding school repair, remodeling projects, and school equipment per Town Meeting votes on April 3, 2000 and April 4, 2001. Board of Assessors ROLE: To assess the value of all real and personal property in the commu- Expenditures Payroll Expenses FY02 FY01 $ 212,321 $ 27,496 $ 199,259 $ 26,990 Personnel Full Time 5 5 nity. Efforts are focused on the maintenance of an extensive database for valuation purposes according to Massachusetts General Laws. APPOINTED by the Town Manager: Chair William Jackson, Robert Foster and Sarah Robinson. Town Assessor: Joseph Nugent, Jr. Robert Foster officially resigned from the Board, effective January 1, 2003. Bob has been a member since 1987. He was respected for his professionalism and eagerness to serve. His loyalty and never ending willingness to help will be missed more than he knows. In rare occasions a colleague becomes a friend. We wish him the best in all his new adventures. HIGHLIGHTS: • Total valuation exceeded $6 billion for the first time for FY 2003. Lexington's total valuation ranked 12th of 351 commu- nities in the Commonwealth for FY 2002. • Residential values remained strong during calendar year 2001 (the year of analysis) by 10%. However, commercial, industrial and personal property (CIP) values were flat. • Total growth decreased during FY 2003. Residential growth continued to increase for the fifth consecutive year. However, commercial and industrial remained flat and personal proper- ty decreased. Assessment for Fiscal Year Property Class Single- Family Condominiums 2003 No. of Parcels 8,898 796 Assessed Value $4,693,071,000 265,985,000 Two - Family 187 81,405 ,000 Three - Family 14 7 ,067 ,000 Multi -Unit 13 74,308,000 Land 577 29,612,000 Misc. Residential 33 25,467,000 Commercial 417 657 ,545 ,000 Industrial 42 126,799,000 Agriculture (61A) 4 78,000 Recreation (61B) 8 5,166,000 Mixed Use Residential /Commercial 22 14,903,000 Personal Property /Utilities 854 102,166,5600 Total 11,865 $6,083,572,560 Page 96 2002 Annual Report, Town of Lexington Board of Assessors continued from previous page Tax Levy and Tax Rates: Fiscal Year 2003 Class Residential Open Space Commercial Industrial Personal TOTAL Levy % 74.9218% 0.0000% 18.7699% 3.5433% 2.8550% 100.0000% Valuation $5,186,133,750 0 $668,473,250 $126,799,000 $102,166,560 $6,083,572,560 Tax Rate $10.95 0.00 $21.88 $21.88 $21.88 Tax Levy $ $56,788,164.56 0.00 $14,158,263.44 $2,685,602.82 $2,163,887.74 $75,795,918.56 Fiscal Year 2003 Recapitulation AMOUNT TO BE RAISED Appropriations $ 112,515,652.00 Other amounts to be raised Amounts certified for tax title purposes $ 0.00 Debt and interest charges 355,578.00 Final court judgments 0.00 Total overlay deficits of previous years 0.00 Total cherry sheet offsets 1,324,533.00 Revenue deficits 0.00 Offset receipts deficits Ch.44, Sec.53E 0.00 Authorized deferral of Teachers' Pay 0.00 Snow and Ice deficit Ch.44, Sec.31D 245,954.00 Other 0.00 Subtotal $ 1,926,065.00 State and county cherry sheet charges $ 769,526.00 Allowance for abatements and exemptions $ 372,619.56 Total amount to be raised $ 115,583,862.56 ESTIMATED RECEIPTS AND OTHER REVENUE SOURCES Estimated receipts - State Cherry sheet estimated receipts $ 9,626,097.00 Cherry sheet overestimates 0.00 Total $ 9,626,097.00 Estimated receipts - Local Local receipts not allocated 10,095,000.00 Offset receipts 0.00 Enterprise funds 16,509,429.00 Total $ 26,604,429.00 Revenue sources appropriated for particular purposes Free cash 50,000.00 Other available funds 307,418.00 Total $ 357,418.00 Other revenue sources appropriated specifically to reduce the tax rate Free cash - appropriated on or before June 30, 2002 $ 3,200,000.00 Free cash - appropriated on or after July 1, 2002 0.00 Municipal light source 0.00 Teachers' pay deferral 0.00 Other source 0.00 Total $ 3,200,000.00 Total estimated receipts and other revenue sources $ 39,787,944.00 SUMMARY OF TOTAL AMOUNT TO BE RAISED AND TOTAL RECEIPTS FROM ALL SOURCES Total amount to be raised $ 115,583,862.56 Total estimated receipts and other revenue sources $39,787,944.00 Total real and personal property tax levy (see Tax Levy table above) $75,795,918.56 Total receipts from all sources $ 115,583,862.56 2002 Annual Report, Town of Lexington Page 97 Comptroller ROLE: To over- see all financial operations of the Town which includes the assessing of property, collect- ing all accounts Expenditures Payroll Expenses FY02 FY01 $ 348,511 $122,649 $ 314,680 $106,402 Personnel Full Time 6 6 receivable, payment of all accounts payable, investment of town funds, accounting records, preparation of financial state- ments, annual audit, administration of the retirement system, and support to the Appropriation Committee. APPOINTED by the Board of Selectmen: John Ryan since 1986. HIGHLIGHTS: • The Comptroller's Office, with the assistance of the office staff in the Revenue, MIS, Town Manager, Water, Assessor, and School departments, was able to complete the financial system conversion from ADMIN's to MUNIS . The conversion con- sisted of the following applications: payroll, accounts payable, procurement, human resources, real and personal property tax billing, motor vehicle excise tax billing, general ledger and utility billing (water /sewer) . At the close of Fiscal 2002 all applications were converted except utility billing. The utility billing application was completed in the fall of 2002. • In February 2002 the Town issued $71,000,000 in bond antic- ipation notes for various capital projects, the largest compo- nent being the $55,035,000 of debt - excluded costs associated with the secondary school project. The Town was able to retain its Aaa credit rating from Moody's Investors Service, the highest credit rating a government can achieve. • The Comptroller's Office continues to prepare for the full implementation of GASB (Government Accounting Standards Board), which will be implemented with the Town's Fiscal 2003 financial statements. Comptroller Schedule of Appropriations -June 30, 2002 NOTE: The figures below are rounded to the closest dollar. Account Revised Budget Expended Encumbrances Total Expended Balance Selectmen Personal Services Expenses $ 67,975 73,766 $ 67,974 51,166 $ 0 4,186 $ 67,974 55,352 $ 1 18,414 Town Manager Personal Services 280,782 280,781 0 280,781 1 Expenses 13,941 13,679 0 13,679 262 Municipal Services Personal Services 73,752 73,752 0 73,752 0 Expenses 116,008 98,660 0 98,660 17,348 Salary Adjustments Salary Adjustments 0 0 0 0 0 Appropriation Committee Expenses 1,000 951 0 951 49 Reserve Fund Expenses 250 0 0 0 250 Comptroller Personal Services 348,512 348,511 0 348,511 1 Expenses 127,902 117,849 4,800 122,649 5,253 Assessor Personal Services 212,322 212,321 0 212,321 1 Expenses 30,957 22,977 4,519 27,496 3,461 Treasurer /Collector Personal Services 212,953 212,953 0 212,953 0 Expenses 50,800 49,021 1,160 50,181 619 Law Legal Fees 325,000 325,000 0 325,000 0 Human Resources Personal Services 36,591 36,588 0 36,588 3 Expenses 3,313 2,897 0 2,897 416 Web Development Expenses 43,700 40,856 410 41,266 2,434 Page 98 2002 Annual Report, Town of Lexington Comptroller Schedule of Appropriations June 30, 2002 continued from previous page Account Revised Budget Expended Encumbrances Total Expended Balance Management Info. Systems Personal Services $ 148,424 $ 146,141 $ 0 $ 146,141 $ 2,283 Expenses 173,944 166,384 3,879 170,263 3,681 Town Clerk Personal Services 160,970 160,969 0 160,969 1 Expenses 6,700 4,911 959 5,870 830 Elections Personal Services 52,110 46,226 0 46,226 5,884 Expenses 34,212 31,833 234 32,067 2,145 Registration Personal Services 1,825 1,825 0 1,825 0 Expenses 26,775 15,566 7,548 23,115 3,660 Records Management Expenses 12,500 2,115 8,800 10,915 1,585 Conservation Commission Personal Services 79,208 79,208 0 79,208 0 Planning Board Personal Services 179,043 176,528 0 176,528 2,515 Expenses 99,119 38,202 52,658 90,861 8,258 Board of Appeals Personal Services 33,556 33,555 0 33,555 1 Expenses 0 0 0 0 0 Economic Development Personal Services 57,596 57,596 0 57,596 0 Expenses 10,780 10,661 0 10,661 119 Public Building Maintenance Personal Services 305,849 305,849 0 305,849 0 Expenses 437,601 398,892 38,709 437,601 0 Town Reports Expenses 6,000 5,966 0 5,966 34 Misc Boards & Commissions Expenses 9,913 9,913 0 9,913 0 Police Personal Services 3,452,495 3,451,741 0 3,451,741 754 Expenses 358,552 353,874 3,852 357,725 827 Parking Meter Maintenance Personal Services 26,363 26,363 0 26,363 0 Expenses 14,979 13,670 1,295 14,965 14 Fire Personal Services 3,278,796 3 ,27 8 ,794 0 3,278,794 2 Expenses 364,617 280,295 33,009 313,303 51,314 Dispatch Personal Services 372,497 372,496 0 372,496 1 Expenses 25,796 24,650 488 25,138 658 Building & Zoning Officer Personal Services 286,730 286,730 0 286,730 0 Expenses 57,939 54,798 2,924 57,721 218 Dog Officer Personal Services 36,038 36,037 0 36,037 1 Forestry Personal Services 185,745 185,745 0 185,745 0 Expenses 27,299 25,834 1,465 27,299 0 School Personal Services & Expenses 58,705,554 58,167,225 487,846 58,655,071 50,483 Minuteman 787,116 787,116 0 787,116 0 Town Engineer Personal Services 351,023 351,022 0 351,022 1 Expenses 10,238 10,011 227 10,238 0 2002 Annual Report, Town of Lexington Page 99 Comptroller Schedule of Appropriations June 30, 2002 continued from previous page Account Revised Budget Expended Encumbrances Total Expended Balance DPW Administration Personal Services $ 304,585 $ 304,583 $ 0 $ 304,583 $ 2 Expenses 27,536 26,788 748 27,536 0 Snow Removal Personal Services 76,925 291,394 0 291,394 (214,469) Expenses 289,053 320,538 0 320,538 (31,485) Highway Personal Services 661,715 661,714 0 661,714 1 Expenses 201,481 192,042 9,439 201,481 0 Road Machinery Personal Services 182,867 182,866 0 182,866 1 Expenses 203,571 194,265 9,306 203,571 0 Street Lighting Personal Services 0 0 0 0 0 Expenses 304,875 300,028 4,847 304,875 0 Lexpress Personal Services 55,976 55,975 0 55,975 1 Expenses 239,900 239,871 0 239,871 29 Chair Car Services Personal Services 8,731 8,731 0 8,731 0 Expenses 7,933 7,732 0 7,732 201 Refuse Collection Expenses 822,723 759,306 63,417 822,723 0 Recycling Personal Services 62,159 62,158 0 62,158 1 Expenses 547,323 498,587 48,736 547,323 0 Refuse Disposal Expenses 1,272,887 910,736 149,151 1,059,887 213,000 Cemetery Personal Services 211,617 211,616 0 211,616 1 Expenses 28,744 24,011 4,733 28,744 0 Parking Lot Maintenance Personal Services 39,703 39,703 0 39,703 0 Expenses 61,436 60,784 652 61,436 0 Board of Health Personal Services 140,237 140,236 0 140,236 1 Youth Services Expenses 74,087 69,444 4,643 74,087 0 Veterans Services Personal Services 28,891 28,890 0 28,890 1 Expenses 32,541 32,187 0 32,187 354 Developmentally Disabled Expenses 14,839 10,805 4,034 14,839 0 Council on Aging Personal Services 145,531 145,530 0 145,530 1 Expenses 194,018 165,825 15,662 181,487 12,531 Library Personal Services 1,368,335 1,368,332 0 1,368,332 3 Expenses 261,205 253,575 700 254,275 6,930 Parks Personal Services 647,570 647,569 0 647,569 1 Expenses 94,682 89,732 4,950 94,682 0 Historical Commission Personal Services 10,200 10,199 0 10,199 1 Public Celebration Expenses 25,000 24,910 0 24,910 90 Page 100 2002 Annual Report, Town of Lexington Comptroller Schedule of Appropriations June 30, 2002 continued from previous page Account Revised Budget Expended Encumbrances Total Expended Balance Debt Service Principal Interest Interest Short Term $ 3 ,105 ,000 406,066 329,500 $ 3 ,105 ,000 406,063 270,887 $ 0 0 0 $ 3 ,105 ,000 406,063 270,887 $ 0 3 58,613 Interest Short Term (exempt) 1,708 ,200 1,708 ,200 0 1,708 ,200 0 Other State Assessment & Charges 0 829,578 0 829,578 (829,578) Contributory Retirement 2,635,674 2,635,674 0 2,635,674 0 Noncontributory Retirement 123 ,000 111,316 0 111,316 11,684 Unemployment 62,774 62,774 0 62,774 0 Police & Fire Medical 53,965 46,628 7,337 53,965 0 Insurance 4,080,823 4,079,816 1,007 4,080,823 0 Total General Fund $ 93,351,304 $ 92,951,277 $ 988,330 $ 93,939,607 ($ 588,303) ENTERPRISE FUNDS Sewer Fund Personal Services $ 266,908 $ 266,908 $ 0 $ 266,908 $ 0 Expenses 931,606 934,978 12,093 947,071 (15,465) MWRA 5 ,123 ,925 4,607 ,024 0 4,607 ,024 516,901 Art 27 of 99 300,000 0 0 0 300,000 Art 9 of 97 193,815 41,965 0 41,965 151,850 Art 10 of 97 5,186 5,186 0 5,186 0 Art 9 of 98 452,500 211,335 0 211,335 241,165 Art 10 of 98 1,651,525 217,935 0 217,935 1,433,590 Art 26D of 99 39,244 4,375 0 4,375 34,869 Debt Service 1,577,824 1,527,823 0 1,527,823 50,001 Total Sewer Fund $ 10,542,533 $ 7,817,529 $ 12,093 $ 7,829,622 $ 2,712,911 Water Fund Personal Services $ 0 $ 512,480 $ 0 $ 512,480 ($ 512,480) Expenses 1,1 89,427 1,191,167 40,571 1,231,738 (42,311) MWRA 3,235,279 2,578,795 0 2,578,795 656,484 Art 28 of 99 233,870 195,380 0 195,380 38,490 Art 8F of 00 239,593 224,965 0 224,965 14,628 Art IO of 00 103,520 77,684 0 77,684 25,836 Art 10 of 01 325,000 120,829 0 120,829 204,171 Art 11 of 01 420,000 7,560 0 7,560 412 ,440 Art 8F of OI 420,000 308,462 0 308,462 111,539 Debt Service 113,136 97,532 0 97,532 15,604 Total Water Fund $ 6,279,825 $ 5,314,853 $ 40,571 $ 5,355,424 $ 924,401 Recreation Fund Personal Services $ 479,379 $ 447,055 $ 0 $ 447,055 $ 32,324 Expenses 785,149 675,386 94,047 769,433 15,716 Art 8I of 00 16,763 1,227 0 1,227 15,536 Art 8H of OI 50,000 0 0 0 50,000 Art 11 of 00 9,056 9,056 0 9,056 0 Art 12 of 00 12,882 0 0 0 12,882 Art 29 of 99 6,513 6,513 0 6,513 0 Art 20 of 96 19,924 19,924 0 19,924 0 Art 8D of OI 230,000 117,113 0 117,113 112,887 Art 30 of 99 158,959 1,474 0 1,474 157,485 Total Recreation Fund $ 1,768,625 $ 1,277,747 $ 94,047 $ 1,371,793 $ 396,831 NOTE: The above amounts include carry forward activity 2002 Annual Report, Town of Lexington Page 101 Combined Balance Sheet -June 30, 2002 Page 102 2002 Annual Report, Town of Lexington General Fund Special Revenue Capital Projects Enterprise Funds Trust & Agency Long -Term Debt Total ASSETS Cash and Investments: Cash $ 36,263,873 $ 0 $ 0 $ 0 $ 0 $ 0 $ 36,263,873 Temporary Investments 0 0 0 0 0 0 0 Total $ 36,263,873 $ 0 $ 0 $ 0 $ 0 $ 0 $ 36,263,873 Receivables: Property Taxes $ 1,356,472 $ 0 $ 0 $ 0 $ 0 $ 0 $ 1,356,472 Motor Vehicle Excise 288,099 0 0 0 0 0 288,099 User Charges & Liens 0 0 0 1,292,218 0 0 1,292,218 Special Assessment 688 0 0 0 0 0 688 Departmentals 218,071 0 0 0 0 0 218,071 Tax Title 385,915 0 0 0 0 0 385,915 Due from Other Governments 0 0 0 212,518 0 0 212,518 Due to /Due from Other Funds (26,424,191) 4,690,998 13,335,331 6,495,070 1,902,791 0 0 Other 0 0 0 0 1,195,854 0 1,195,854 Total ($24,174,946) $ 4,690,998 $13,335,331 $ 7,999,806 $ 3,098,645 $ 0 $ 4,949,834 Property and Equipment - Net $ 0 $ 0 $ 0 $ 44,606,523 $ 0 $ 0 $ 44,606,523 Amount to be Provided For: Repayment of Long -Term $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Obligations Retirement of Bonds 0 0 0 0 0 8,660,000 8,660,000 Repayment of Anticipation Notes 0 530,000 69,585,000 0 0 0 70,115,000 Total $ 0 $ 530,000 $69,585,000 $ 0 $ 0 $ 8,660,000 $ 78,775,000 TOTAL ASSETS $12,088,927 $ 5,220,998 $82,920,331 $ 52,606,329 $ 3,098,645 $ 8,660,000 $164,595,229 LIABILITIES & FUND BALANCES Liabilities: Warrants Payable $ 1,200,889 $ 316,086 $ 1,351,259 $ 201,503 $ 354 $ 0 $ 3,070,092 Accrued Payroll 306,316 20,333 6,335 24,773 994 0 358,750 Reserved for Abatements 1,907 ,028 0 0 0 0 0 1,907,028 Deferred Revenues 342,217 0 0 0 0 0 342,217 Deposits & Other Liabilities 203,347 0 0 0 1,492,192 0 1,695,539 Bond and Grant Anticipation Notes 0 530,000 69,585,000 1,365,000 0 0 71,480,000 Bonds Payable 0 0 0 2,604,571 0 8,660,000 11,264,571 Total Liabilities $ 3,959,797 $ 866,419 $70,942,594 $ 4,195,847 $ 1,493,540 $ 8,660,000 $ 90,118,197 Fund Balances: Contributed Capital $ 0 $ 0 $ 0 $ 28,843,040 $ 0 $ 0 $ 28,843,040 Retained Earnings 0 0 0 17,790,463 0 0 17,790,463 Retained Earnings Appropriated 0 0 0 0 0 0 0 Fund Balances 0 0 0 0 0 0 0 Unreserved 4,186,754 4,039,206 (1,622,334) 0 1,605,105 0 8,208,731 Reserved for Expenditures 3,200,000 0 0 1,354,916 0 0 4,554,916 Reserved for Encumbrances 988,330 315,373 13,600,070 422,063 0 0 15,325,836 Reserved for Future Year Tax Levy 0 0 0 0 0 0 0 Over /Under Assessments 0 0 0 0 0 0 0 Overlay Deficit 0 0 0 0 0 0 0 Snow & Ice Deficit (245,954) 0 0 0 0 0 (245,954) Total Fund Balances $ 8,129,130 $ 4,354,579 $11,977,737 $ 48,410,482 $ 1,605,105 $ 0 $ 74,477,032 TOTAL LIABILITIES & FUND BALANCES $12,088,927 $ 5,220,998 $82,920,331 $ 52,606,329 $ 3,098,645 $ 8,660,000 $164,595,229 Page 102 2002 Annual Report, Town of Lexington Revenues /Expenditures and Fund Balance -June 30, 2002 2002 Annual Report, Town of Lexington Page 103 FUND TYPES General Governmental Special Revenue Capital Projects Fiduciary Expendable Trust Combined Totals Memorandum Only 2002 REVENUE: Property Taxes $ 71,350,514 $ 0 $ 0 $ 0 $ 71,350,514 Intergovernmental 9,293,414 4,883,187 1,806,924 7,640 15,991,165 Motor Vehicle & Other Excise Taxes 4,210,778 0 0 0 4,210,778 Departmental Fees & Charges 2,235,203 3,927,115 0 71,356 6,233,674 Investment Income 819,278 583,748 0 2,691 1,405 ,717 Special Assessments 44,728 0 0 0 44,728 Payments in Lieu of Taxes 1,030,643 0 0 0 1,030,643 Penalties & Interest 201,617 0 0 0 201,617 Licenses & Permits 1,434,278 0 0 0 1,434,278 Fines & Forfeits 261,414 0 0 0 261,414 Total Revenues $ 90,881,867 $ 9,394,050 $ 1,806,924 $ 81,687 $ 102,164,527 EXPENDITURES: General Government $ 3,648,279 $ 102,310 $ 286,488 $ 8,856 $ 4,045,933 Public Safety 8,391,025 1,116,496 151,757 3,817 9,663,095 Education 58,954,338 5,247,732 19,221,105 0 83,423,175 Public Works 5,714,463 2,095,499 810,326 0 8,620,288 Health & Human Services 592,917 209,504 0 0 802,421 Culture & Recreation 2,394,318 156,223 3,911,429 10,367 6,472,337 State & County Assessments 829,578 0 0 0 829,578 Debt Service 5,490,150 0 0 0 5,490,150 Pension 2,746,990 0 0 0 2,746,990 Insurance 4,189,219 42,800 0 0 4,232,018 Total Expenditures $ 92 ,951,277 $ 8,970,564 $ 24,381,106 $ 23,039 $ 126,325,987 Excess (Deficiency) of Revenues over Expenses $ (2,069,410) $ 423,485 $(22,574,182) $ 58,648 $ (24,161,460) OTHER FINANCING SOURCES (USES): Proceeds of BANS /GANS/Refundings $ 0 $ 530,000 $ 71,285,000 $ 0 $ 71,815,000 Repayment of BANS /GANS/Refundings 0 (975,000) (51,465,000) 0 (52,440,000) Transfer from Reserve for Abatements 0 0 0 0 0 Transfer from other Funds 1,868,054 500,000 708,723 0 3,076,777 Transfer to other Funds (1,055 ,673) (335 ,128) 0 (223 ,050) (1,613 ,851) Total Other (Uses) $ 812,381 ($ 280,128) $ 20,528,723 $ (223,050) $ 20,837,926 Excess (Deficiency) of Revenues Over Expenditures $ (1,257,029) $ 143,357 $ (2,045,459) $ (164,402) $ (3,323,534) Fund Balance, Beginning of Year $ 9,386,155 $ 4,211,219 $ 14,023,196 $ 1,769,507 $ 29,390,077 Fund Balance, End of Year $ 8,129,126 $ 4,354,576 $ 11,977,737 $ 1,605,105 $ 26,066,544 2002 Annual Report, Town of Lexington Page 103 Revenues /Expenditures /Fund Balance, Special Revenue-June 30, 2002 continued on next page Page 104 2002 Annual Report, Town of Lexington Balance July 1, 2001 Transfers/ Adjustments Revenues Expenditures Encumbrances Balance June 30, 2002 School Lunch $ 0 $ 0 $ 1,367 ,545 $ 1,363 ,673 $ 0 $ 3,872 School Lunch Total $ 0 $ 0 $ 1,367,545 $ 1,363,673 $ 0 $ 3,872 Highway Art 8G of 01 Street Improv $ 0 $ 550,000 $ 0 $ 211,826 $ 51,048 $ 287,126 MA 36985 1,006 0 0 17 0 989 MA 37344 5,797 133,653 0 119,784 6,166 13,500 Art 8H of 00 Street Improv 53,342 525,558 0 520,879 0 58,021 MA 37698 20,000 218,491 0 218,491 0 20,000 MA 38053 0 232,708 0 211,242 21,467 0 MA 38454 101,607 381,607 0 416,592 5,515 61,107 4501 -2- 235150 0 240,279 0 0 0 240,279 Highway Total $ 181,752 $ 2,282,297 $ 0 $ 1,698,831 $ 84,195 $ 681,023 Other Special Revenue South Lexington Traffic Imp. Fund $ 7,736 $ 5,985 $ 0 $ 13,722 $ 0 $ 0 Hanscom /Massport Litigation 15,216 0 0 0 0 15,216 H.A.T.S. 1,542 0 0 585 0 957 Sale of RE - Receipts Reserved 0 0 19,200 0 0 19,200 Selectmen Gift - Verizon 118,415 4,390 20,715 7,048 89,182 47,290 Lexington Center Benches 17,302 0 26,423 14,288 0 29,437 Massport Intern Grant 0 0 7,560 7,560 0 0 Bikeway 2,704 0 220 649 0 2,276 Eddison Beautification Gift 10,000 0 0 10,000 0 0 Arch Comm /MWRA - Water 17,297 813 72,813 19,593 29,036 42,294 Tower Gift Nextel Communications 31,372 10,788 0 17,244 6,528 18,388 Cable Maintenance Account 42,633 0 22,612 1,350 0 63,895 Flexible Spending 38,486 0 9,839 4,614 0 43,712 School Project Earnings 1,090,230 0 583,748 0 0 1,673,978 Sprint Communications 112,089 271 34,602 17,265 7,401 122,296 N.O.I. Fees /Local Share 6,765 0 6,494 772 0 12,486 Hardy Pond Brook 17,740 0 0 0 0 17,740 Off -Duty Detail - Police (67,335) 0 931,713 996,522 0 (132,144) Police Dept Gift Fund 2,755 0 0 (276) 850 2,181 Firearms Record Keeping Fund 0 0 1,295 975 0 320 Cops Sch Bas Partnrshp 99 7/02 (321) 11,700 22,589 33,968 0 0 Community Policing Grant 12/01 447 75 0 522 0 0 Community Policing `01 8,045 1,856 0 9,901 0 0 Child Passenger Safety `01 (310) 0 2,827 2,517 0 0 2000 Violence Against Women 9/01 (11,500) 6,414 11,500 6,414 0 0 2001 Violence Against Women 9/02 0 0 4,025 11,434 4,666 (12,075) Community Policing 02 0 0 32,000 32,000 0 0 Off -Duty Detail - Fire 2,518 0 20,541 15,303 0 7,756 S .A .F.E . FY02 0 0 5,268 5,268 0 0 Fire Dept. Gifts 1,102 0 1,235 0 0 2,337 Fire Fighter Exam 0 0 1,950 1,950 0 0 DPW Revolving 21,725 11,436 51,560 26,181 0 58,539 continued on next page Page 104 2002 Annual Report, Town of Lexington Revenues /Expenditures /Fund Balance, Special Revenue June 30, 2002 continued from previous page continued on next page 2002 Annual Report, Town of Lexington Page 105 Balance July 1, 2001 Transfers/ Adjustments Revenues Expenditures Encumbrances Balance June 30, 2002 Other Special Revenue (continued) Lexpress Fare /Passes $ 12,480 $ 0 $ 64,720 $ 69,450 $ 0 $ 7,750 MBTA Grant 0 0 80,000 80,000 0 0 Lexpress - Gift 1,010 0 15,710 11,635 0 5,085 Lexington Transit Guide 14 0 1,500 750 0 764 Hartwell Ave. Traffic Mgmt. Assoc. 10,000 0 0 0 0 10,000 Sale of Cemetery Lots 93,906 0 49,965 0 0 143,871 DPW Recycling /Composting Bins 1,319 0 3 ,621 3 ,699 0 1,241 Off -Duty Custodian 5,363 0 140 0 0 5,503 NESWC Recycling Assistance 8,851 0 106,855 59,186 0 56,520 Parking Meter /Lots 101,862 0 331,487 299,566 0 133,783 Minuteman Hazardous Products 19,235 22,930 102,675 100,545 2,864 41,432 Off -Duty Detail - DPW 264 0 60,467 47,045 0 13,687 Selectmen's Tree Gift Account 4,526 0 0 1,197 0 3,329 Utility Imp.- Bedford /Harrington St. 119,229 3,800 2,150 11,300 0 113,879 Turn 2002 0 0 3,750 3,825 0 (75) Receipt Res - MWPAT Loan Repaymts 4,253 0 2,189 0 0 6,442 COA- Social Day Care - Revolving 96,676 0 163,520 160,103 0 100,093 COA Transportation Grant 0 0 7,000 7,000 0 0 C.O.A. Gift Fund 10,607 0 0 1,801 0 8,806 C.O.A. Incentive Grant FY02 0 0 3,780 3 ,7 80 0 0 DEA Formula Grant 0 0 32,995 32,995 0 0 Library Development Officer 3,380 0 116,867 116,208 0 4,039 State Aid to Libraries 93 0 37,082 9,209 14,688 13,278 Recreation Gift Account 51,425 0 205 30,806 0 20,824 Insurance Reimbursment < 20K 8 ,863 0 55,611 51,662 0 12,812 Other Special Revenue Total $2,040,010 $ 80,457 $ 3,133,017 $ 2,359,128 $ 155,216 $ 2,739,140 School Special Revenue Off -Duty Custodian $ 0 $ 0 $ 21,577 $ 16,089 $ 0 $ 5,487 Driver Ed - Revolving 32,374 0 62,579 63,355 0 31,597 Lost Books - Revolving 2,293 0 3,516 296 1,634 3,880 Drama Foundation - Revolving 22,705 0 0 0 0 22,705 Athletics - Revolving 0 0 9,334 5,693 0 3,641 Adult Education - Revolving 373,097 0 257,980 283,130 16,147 331,800 Bowman Library 2,151 0 150 0 0 2,301 Elementary Gift 18,010 0 3 ,495 7 ,949 0 13,556 School Gift 4,524 0 750 100 0 5,174 Harrington School Gift 138 0 0 0 0 138 Bridge School Gift 2,105 0 0 0 0 2,105 Diamond School gift 5 ,000 0 0 0 0 5,000 Fiske Sch. Gift Account 6,186 0 500 205 0 6,481 Athletic Gift Account 6,300 0 888 5,565 0 1,622 Hastings Gift Account 2,005 0 0 0 0 2,005 Vivian Burns Fiske Memorial Fund 3 ,921 0 775 0 0 4,696 Misc Gifts 52,978 0 0 17,478 35,500 0 Hasting Anti -Bias Gift 6/03 3,612 0 10,000 4,267 0 9,345 continued on next page 2002 Annual Report, Town of Lexington Page 105 Revenues /Expenditures /Fund Balance, Special Revenue June 30, 2002 continued from previous page Page 106 2002 Annual Report, Town of Lexington Balance July 1, 2001 Transfers/ Adjustments Revenues Expenditures Encumbrances Balance June 30, 2002 Estabrook Gift $ 0 $ 0 $ 10,000 $ 0 $ 0 $ 10,000 Academic Support 8/01 870 0 40,230 41,100 0 0 Tran /Full -Day Kindergarten 8/01 5 ,000 0 5 ,000 10,000 0 0 Health Protection FY02 0 0 124,843 124,843 0 0 METCO FY02 0 0 1,224,406 1,224,406 0 0 Enhanced School Health FY02 0 0 192,444 192,444 0 0 Early Literacy FY02 0 0 6,900 6,900 0 0 Gifted & Talented FY02 0 0 10,000 10,000 0 0 School Breakfast Demo FY02 0 0 32,658 32,658 0 0 Safe Schools /Gay Lesbian FY02 0 0 2,100 2,100 0 0 Project Success 8/02 0 0 10,775 10,775 0 0 Kindergarten Trans Plan 6/02 0 0 29,053 38,738 0 (9,685) Academic Support 6/02 0 0 8 ,000 8 ,000 0 0 Federal Special Ed Entitlement 8/01 74,793 0 0 74,793 0 0 Early Childhood Education 8/01 57,942 (36,523) 0 21,418 0 0 SPED - Professional Dev & Train 8/01 20,625 0 19,286 39,911 0 0 Title VI 8/01 5,888 0 0 5,888 0 0 Teacher Train Math & Science 8/01 2,099 0 0 2,099 0 0 Title I 8/01 18,064 0 0 18,064 0 0 Safe & Drug -Free Schools 8/01 3,919 0 0 3,919 0 0 Class Size Reduction 8/01 8,170 0 0 8,170 0 0 Emergency Immigrant 8/01 1,642 0 0 1,642 0 0 Tech Challenge - Assistive Tech 8/01 3 ,528 0 7,500 11,028 0 0 Educator Quality 8/01 29,300 0 0 29,300 0 0 Tech Challenge - Tech Mentor 8/01 421 0 0 421 0 0 Emergency Immig Engl Lang Acq 8/01 1,746 0 0 1,746 0 0 Technology Challenge - Adoption 8/01 (2,813) 0 7 ,475 4,662 0 0 Technology Challenge - Ves 10,832 0 7,500 18,332 0 0 Library Sery & Technology Grant 8/01 2,257 0 0 2,257 0 0 Redesign of Pieservice Education 8/01 8 ,750 0 0 8 ,750 0 0 Molecular Markers Integr w/ Wisconsin 28 ,866 0 0 22,053 0 6,813 SPED: 8/02 0 0 825,644 783,792 1,931 39,921 SPED: Early Childhood 8/02 0 36,523 63,154 75,039 1,895 22,744 SPED Professional Develop 8/02 0 0 36,288 54,235 2,737 (20,684) Title VI 8/02 0 0 16,628 8,719 631 7,278 Eisenhower - Teacher Training 8/02 0 0 22,196 14,257 28 7,911 Emergency Immigrant Act 8/02 0 0 31,412 31,412 0 0 Class Size Reduction 8/02 0 0 57,716 57,716 0 0 Safe & Drug Free Schools 8/02 0 0 24,764 23,869 0 895 Title I 8/02 0 0 196,316 122,906 249 73,160 Emergency Immigrant ELA 8/02 0 0 25 ,000 25 ,000 0 0 After - School Drug Prevent 9/02 0 0 84,685 61,869 15,211 7,606 SPED Supplement 8/02 0 0 116,367 116,367 0 0 School Special Revenue Total $ 819,297 $ 0 $ 3,609,883 $ 3,755,726 $ 75,962 $ 597,492 Lexington Education Foundation $ 0 $ 0 $ 128,334 $ 128,334 $ 0 $ 0 L.E.F. Total $ 0 $ 0 $ 128,334 $ 128,334 $ 0 $ 0 Special Revenue Fund Total $3,041,059 $ 2,362,754 $ 8,238,779 $ 9,305,692 $ 315,373 $ 4,021,527 Page 106 2002 Annual Report, Town of Lexington Debt Service Summary (Note: Figures are rounded to the closest dollar.) FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 TOTAL Tax Levy Supported Debt: Dispatch Center $ 183,920 $ 176,000 $ 168,000 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 527,920 Library 253,185 121,410 117,135 112,770 108,270 103,770 99,225 94,635 0 1,010,400 Conservation 1986 0 0 0 0 0 0 0 0 0 0 Augusta Land Acquisition 18,465 17,862 17,247 16,617 15,975 15,327 0 0 0 101,493 Building Envelope 69,825 67,450 65,075 62,650 60,150 57,650 55,125 52,575 0 490,500 Schools 1,952,538 1,505,350 906,527 433,172 401,160 198,495 165,375 157,725 0 5,720,342 Schools /Exempt 392,700 382,500 371,450 361,250 351,050 0 0 0 0 1,858,950 Subtotal $2,870,633 $2,270,572 $1,645,434 $ 986,459 $ 936,605 $375,242 $ 319,725 $ 304,935 $ 0 $ 9,709,605 Enterprise Fund Debt: Water $ 97,532 $ 15,396 $ 15,396 $ 15,396 $ 15,396 $ 15,396 $ 15,396 $ 15,396 $ 15,396 $ 220,700 Sewer 971,685 518,842 183,788 171,951 165,168 207,283 119,988 89,378 0 2,428,083 SWPAT 217,831 0 0 0 0 0 0 0 0 217,831 Subtotal $1,287,048 $ 534,238 $ 199,184 $ 187,347 $ 180,564 $ 222,679 $135,384 $104,774 $ 15,396 $ 2,866,614 Totals $4,157,681 $2,804,810 $1,844,618 $1,173,806 $1,117,169 $597,921 $ 455,109 $ 409,709 $ 15,396 $12,576,219 Lexington Retirement Board ROLE: To oversee, guide, monitor, and enforce the Massachusetts Pension Laws governing the Town's retirement system; to invest prudently the system's assets for the purpose of providing the ben- efits guaranteed to the public employees qualifying under the plan. MEMBERSHIP: Five members serve 3 -year terms. Chair Robert Cunha and Arthur Washburn, both re- elected by the members of the Retirement System; Michael McNabb was reappointed by the Board of Selectmen; Alan Fields appointed by the Retirement Board. Chief Financial Officer John Ryan is the ex- officio member. HIGHLIGHTS: • Saw the retirement of 7 town employees, the withdrawal of 29 members from system, the transfer of 87 members to another sys- tem, and welcomed 84 new members. • Under Chapter 17, the Retirement Board can grant a cost of living adjustment (COLA) up to 3% on the first $12,000 in a year when the Consumer Price Index is less than 3%. The Board granted a 3% cost of living increase this year. • As fiduciaries, the Board carefully established an asset allo- cation policy for the portfolio using a mixture of stocks, bonds, international funds, and cash equivalents. The Board reviews the asset allocation policy annually and makes adjustments accordingly. The pension funds have felt the effects of the drop in the stock market, but the Board will continue its commitment to long -term investment strategies, asset allocations, and diversification of investments • Wellington Trust Company manages the Intermediate Bond Portfolio and the International Equity Portfolio. Fidelity Institutional Retirement Services Company manages seven equity funds. State Street Bank and Trust Company handles Institutional Custodian Banking. • An independent third -party actuarial valuation was per- formed, whose objective was to determine the system's unfunded actuarial liability. The Board carefully reviewed the recommended actuarial assumptions and alternative fund- ing schedules and implemented a new funding schedule, which will fully amortize its unfunded liability by the year 2010. Actuarial assumptions and methods are designed to produce stable program costs . The funding schedule was sub- mitted to the Public Employee Retirement Commission for their approval. While it is important that future taxpayers are not expected to bear a greater burden than the current tax- payers, it is equally important that the current taxpayers are not asked to build a legacy for future taxpayers. • The Board extended office hours so that it could be opened one night a week. This will enable the retirement administra- tor the opportunity to meet privately with employees and their spouses to counsel them on retirement matters. • A request for proposal was sent out for an investment consultant. Meketa Investment Group was awarded the contract and will provide the Board with full consulting services for three years. Contributory Retirement System 12/31/02 Cash & Equivalents Fixed Income Securities: Intermediate Bonds Total Fixed Income Equities Contrafund Equity Income Fund Fidelity Fund Growth & Income Fund Mid -Cap Stock Real Estate Fund Wellington International Fidelity Mid Cap Fund Value Fund Total Equities Total Assets 12/31/02 $ 6,162,219 $ 31,023 ,180 $31,023,180 $ 12,254,601 7,787,627 0 6,918,863 1,533,813 0 3,567,200 0 2,068,391 $ 34,130,495 $ 71,315,894 12/31/01 $ 98,675 $ 28,376,529 $28,376,529 $ 8,078,559 9,400,767 16,218,370 3,058,022 0 2,800,058 3,080,320 2,118,280 2,279,181 $ 47,033,557 $ 75,508,761 2002 Annual Report, Town of Lexington Page 107 LEGAL & TRUSTS Trustees of Public Trusts ROLE: To administer, invest and disburse funds of 93 trusts, 2 Cemetery Funds and moneys bequeathed or donated to the Town for specific public purposes. APPOINTED by the Selectmen: Chair Alan Fields, Thomas Taylor and David Williams. HIGHLIGHTS: The total market value of the 93 trusts and 2 Cemetery Funds as of June 30, 2002 was $6,567,176. • Trustees distributed a total of $387,404 to the following spe- cific areas of need: All Purpose $ 50,682 Beautification $ 64,226 Human Services $ 5,200 Recognition $187,217 Scholarship $ 65,679 Perpetual Care $ 14,400 • Established four additional trusts in 2002: — Bass /DiDomenico Scholarship Fund — Norman P. Cohen Scholarship Fund — Nancy Gordon Memorial Scholarship Fund — Amanda Payson Scholarship Fund These trusts represent the love the donors and individuals being honored have for Lexington and its citizens and their wish to contribute to the Town's betterment. Knowing that a trust is in perpetuity, will be managed by the Town at no cost to the trust, that gifts will be used locally and are tax deductible, is most sat- isfying to donors. It is a way to honor the past and energize the future. A recent national study on philanthropy showed that community foundations which raise and distribute money local- ly saw the biggest gain in donations. Community foundations make giving very attractive. Any person or organization may create a named trust with a minimum gift of $5000. Additions may also be made to any existing trust at any time. Establishing a fund in the Trust is a simple and quick procedure. The Trustees can accept a wide variety of assets and can accommodate a donor's financial and estate planning objectives while taking care of all necessary paperwork at no cost. The Trustees of Public Trusts exist not only to make giving easy and economical but also to encourage giving locally. Charitable giving is not just for the wealthy; the Trustees purpose is to encourage all of us to give and to assist us in our giving. A brief description of each trust and a financial statement fol- low. "Principal Balance" refers to the original gift and addi- tions plus realized capital gains. "Income Balance" refers to unspent interest and dividends. "Disbursements" is the money disbursed in fiscal 2002. 2001 -2002 ALL - PURPOSE FUNDS Fund for Lexington—Established 1995, the income to be used in three areas: assisting those in need, beautification, and pro- viding seed money for innovative ideas and projects. Donations can be earmarked for any of the three areas. Disbursements $ 32,370 Principal balance $ 13,479 Income balance $ 12,418 Genesis Community Fund—Established 1998, three - quarters of the income will be used for scholarships and human services. Disbursements $ 14,700 Principal balance $ 31,607 Income balance $ 493 Fund for Lexington ROLE: To distribute funds to assist Lexington residents in need, support beautification projects, and seed innovative programs. APPOINTED by the Selectmen: Chair Jeanne Krieger, Rev. Arnold Colletti, Dawn McKenna, Daniel Lucas, David Walsh, Alan Fields, and Human Services Coordinator Stephen Baran . HIGHLIGHTS: • Received general support from 310 residents to the FY02 Campaign resulting in the receipt of more than $21,000 to be distributed back to the community. • Distributed funds to assist neighbors in need with issues ranging from a hearing aid for a profoundly hard of hear- ing senior citizen, assisting with payments for dental work, paying rent for a young woman recovering from an automobile accident, defraying burial costs, and assisting with adult day care. Also contributed funds to the Lexington Food Pantry and the Liberty Ride pilot pro- gram, and continued beautification support to Lexington Center and East Lexington for flowering barrels and hol- iday decorations. Page 108 2002 Annual Report, Town of Lexington Trustees of Public Trusts continued from previous page George L. Gilmore Fund — Established 1950, the income to be used as the Town may from time to time vote; and if at any time special use arises to which, in the opinion of the Selectmen, the principal of said fund could be applied, then it may be applied upon the vote of the Town Meeting. Disbursements $ 2,612 Principal balance $ 76,164 Income balance $ 5,851 BEAUTIFICATION FUNDS BOLT (Backers of Lexington Track) — Established 2000, the principal is to be expended to resurface, reconstruct, repair and maintain the indoor track and related projects at the Lexington High School field house. Principal balance $ 43,251 Income balance $ 284 Geneva M. Brown Fund — Established 1947, the income is to be used for improving and beautifying the common and triangu- lar parcel of land in front of the Masonic Temple. Disbursements $ 5 ,000 Principal balance $ 2,893 Income balance $ 12,123 Chiesa Farm Conservation Land Trust Fund—Established 2000, after notification three - quarters of the net annual income may be spent for plantings, signage, maintenance projects, and land acquisition of abutting land, to help preserve the character of the Chiesa farm conservation area. Disbursements $ 550 Principal balance $ 15,052 Income balance $ 629 Colonial Cemetery Fund— The income provides for repairs and upkeep at the cemetery. Principal balance $ 3,049 Income balance $ 1,866 Dunback Meadow Conservation Fund — Established 2000, three - quarters of the net income may be used to help preserve the character of the Dunback Meadow conservation area. Principal balance $ 5,646 Income balance $ 563 Jack Eddison Blossom Fund—Established 1993, three - quarters of the annual net income is to be used to help preserve the char- acter and green spaces of Lexington and its Bikeway, through maintenance, new projects, and the planting of flowers and trees. Disbursements $ 2,883 Principal balance $ 52,416 Income balance $ 6,853 Frederick L. Emery Fund — Established 1936, the income is to be used by the Lexington Field and Garden Club for the work of grading, grassing, and keeping in order grass borders lying between sidewalks or footpaths and the driveways on public streets; and in otherwise beautifying the public streets, ways, and places in Town, preference be given to objects in order stated. Principal balance $ 7,654 Income balance $ 337 Orin W. Fiske - Battle Green Fund — Established 1899, the income is to be used for the maintenance of the Lexington Battle Green or the monuments erected thereon. Principal balance $ 1,225 Income balance $ 8 Charles E. French Colonial Cemetery Fund — Established 1905, the annual income is to be devoted to the care of the older part of the cemetery in which repose the remains of Rev. John Hancock and wife. Principal balance $ 7,813 Income balance $ 3,062 Gordon /Souza Juniper Hill Fund — Established 1993, three - quarters of the annual net income shall be used to help preserve the character of Juniper Hill Conservation Land; such income may be spent for plantings, signs, maintenance projects, and land acquisition. Principal balance $ 25,968 Income balance $ 1,970 Hayden Woods Conservation Fund — Established 1998, three - quarters of the annual net income shall be used to help preserve the character of the Hayden Woods conservation land; such income may be used for plantings, signs, maintenance projects and land acquisitions. Principal balance $ 20,561 Income balance $ 989 Hayes Fountain Fund — Established 1895, the income is to be used for the perpetual care of the fountain and grounds immedi- ately around it. Principal balance $ 3,640 Income balance $ 24 Richard and Jeanne Kirk Fund — Established 2000, up to three - quarters of the net income earned each year may be used for the maintenance, support and improvement of the Theresa and Roberta Lee Fitness /Nature Path. Disbursements $ 54,718 Principal balance $1,364,023 Income balance $ 15,300 continued on next page 2001 Annual Report, Town of Lexington Page 109 Trustees of Public Trusts continued from previous page Teresa and Roberta Lee Fitness Nature Path—Established 1990, the income, and, if necessary, the principal, are to be used by the Town of Lexington Recreation Committee through the Lincoln Park Committee for the work of grading, planting, beau- tifying, and maintaining the Teresa and Roberta Lee Fitness Nature Path. Principal balance $ 66,168 Income balance $ 879 Lexington Community Playground Fund — Established 1991, the income and, if necessary, the principal are to be used by the Lexington Recreation Committee for the work of repairing and maintaining the Lexington Community Playground Disbursements $ 1,075 Principal balance $ 8,517 Income balance $ 728 Lexington Nature Trust Fund — Established 1992, the income and, if necessary, the principal, are to be used by the Town of Lexington Conservation Commission for the acquisition, pro- motion, and management of its properties. Principal balance $ 21,560 Income balance $ 2,324 Everet M. Mulliken Fund—Established 1948, the income is to be used under the supervision of the proper town authorities, for the care of Hastings Park. Principal balance $ 29,375 Income balance $ 2,282 Edith C. Redman Trust -- Established 1928, the income only is to be used and applied for the care and maintenance of the Lexington Common; known as the "Battle Green." Principal balance $ 2,169 Income balance $ 14 George O. Smith Fund—Established 1903, the income is to be expended by the Field and Garden Club in setting out and keep- ing in order shade and ornamental trees and shrubs on the streets and highways in Lexington, or the beautifying of unsightly places in the highways. Principal balance $ 3,122 Income balance $ 133 George W. Taylor Flag Fund—Established 1931, the income is to be used for the care, preservation, and replacement of the flagpole on the Battle Green, or for the purchase of new flags; any balance of income is to be used for the care of Lexington Common. Principal balance $ 3,836 Income balance $ 1,957 George W. Taylor Tree Fund—Established 1931, the income is to be used for the care, purchase and preservation of trees for the adornment of the Town. Principal balance $ 11,140 Income balance $ 2,808 Albert Ball Tenney Memorial Fund — Established 1950, the income is to be used to provide nightly illumination of the Lexington Minute Man statue. Principal balance $ 13,217 Income balance $ 5,214 William Tower Memorial Park Fund — Established 1913, the income is to be applied by the Town, in each and every year for the care, maintenance, and improvements of Tower Park. Principal balance $ 87,509 Income balance $ 4,668 Willards Woods Conservation Fund — Established 2000, three - quarters of the income may be used for plantings, signage, maintenance projects, and land acquisition costs for the Willards Woods conservation area. Principal balance $ 5 ,3 84 Income balance $ 416 CELEBRATION FUNDS American Legion Celebrations Fund — Established 1982, three - quarters of the annual net income is to be used towards defraying the Town's cost for the Patriots' Day, Memorial Day, and Veterans Day celebrations. Principal balance $ 10,468 Income balance $ 480 Leroy S. Brown Fund — Established 1940, the income is to be used towards defraying the expense of an appropriate and digni- fied celebration of the anniversary of the Battle of Lexington. Principal balance $ 11,808 Income balance $ 737 HUMAN SERVICES FUNDS Beals Fund — Established 1891, the income is to be expended for the benefit of worthy, indigent, American -born men and women over 60 years of age. Principal balance $ 4,414 Income balance $ 2,939 Bridge Charitable Fund — Established 1880, the income is to be annually distributed among the deserving poor of Lexington without distinction of sex or religion. Disbursements $ 3,700 Principal balance $ 42,069 Income balance $ 5,281 continued on next page Page 110 2002 Annual Report, Town of Lexington Trustees of Public Trusts continued from previous page Friends of the Lexington Council on Aging, Inc. — Established 1992, the income when requested, shall be used to provide programs and services to benefit older adults in Lexington. Principal may also be used for programs and services as well as for capital improvements to the Senior Center. Principal balance $ 261,432 Income balance $ 829 Jonas Gammell Trust — Established 1873, the income is to be used by the Board of Public Welfare and by two women appoint- ed annually for the purpose by the Selectmen in purchasing such luxuries or delicacies for the town poor, wherever located, as are not usually furnished them, and shall tend to promote their health and comfort. Disbursements $ 200 Principal balance $ 808 Income balance $ 425 Jack and Sally Gardner Fund—Established 2000, up to three - quarters of the annual income may be used to support activities endorsed by the Friends of the Council on Aging. Principal balance $ 28,867 Income balance $ 99 Elizabeth Bridge Gerry Fund — Established 1885, the income is to be distributed to the deserving poor of Lexington without distinction of sex or religion. Principal balance $ 3,221 Income balance $ 2,706 Harriet R. Gilmore Fund — Established 1892, the income is to be used for the benefit of poor people in Lexington Principal balance $ 1,137 Income balance $ 1,867 Lexington Human Services Fund — Established 1990, to be funded by transfers from other funds administered by the Trustees as well as private contributions, to provide funds for the Lexington Human Services Committee in its mission to help individuals in need. Disbursements $ 1,300 Principal balance $ 11,044 Income balance $ 169 RECOGNITION FUNDS EllaLou Dimmock Prize for Vocal Excellence Fund — Established 1997 by The Lexington Council for the Arts, the award recognizes a LHS student, selected by the LHS music fac- ulty, who demonstrates promising vocal ability and /or promotes vocal musical performance in the community. Disbursements $ 250 Principal balance $ 6,437 Income balance $ 40 Dan H. Fenn, Jr. Minuteman Fund — Established 1998, three - quarters of the annual net income is to be used to fund a grant or award to an individual or group pursuing the study of colonial history, primarily that of Lexington. Disbursements $ 500 Principal balance $ 11,817 Income balance $ 14 Charles E. Ferguson Youth Recognition Award Fund — Established 1997, to fund monetary awards to the LHS students receiving the Lexington Youth Award at each Patriots' Day cel- ebration. The recipients are selected by the Youth Commission. The fund was established with moneys left to the town by Charles E. Ferguson, Town Moderator from 1949 -1969. Disbursements $ 300 Principal balance $ 14,074 Income balance $ 169 Paul Foley Leadership Fund — Established 1990, this award is made periodically to a member of the administration, faculty, staff, or a volunteer in the Lexington Public School System to recognize and reward his /her outstanding leadership in facilitat- ing a team approach to meeting the educational needs of stu- dents , individually or as a group. Principal balance $ 4,137 Income balance $ 221 Lexington Education Foundation — Established 1989, to pro- mote sound, innovative approaches to enhance excellence in education by funding projects in areas of creative program development, innovative materials, and instructional resources. Disbursements $ 185,917 Principal balance $ 20,078 Income balance $ 1,611 Millennium Arts Fund — Established 2000, three - quarters of the net income shall be paid from time to time to the LEF to fund a grant as appropriate. Principal balance $ 6,961 Income balance $ 45 Jacquelyn R. Smith Memorial Internship Fund — Established 1993, three - quarters of the annual net income is to be used to help professionals gain valuable work experience and explore career options within local government. Principal balance $ 95,798 Income balance $ 11,154 continued on next page 2001 Annual Report, Town of Lexington Page 111 Trustees of Public Trusts continued from previous page Michael Wagner Technology Education Fund—Established 1999, three - quarters of the annual net income shall be awarded to a teacher at Lexington High School who has done much to promote the art of technology by students and /or in the class- room, or has aided others in the system to effectively utilize computer technology. Disbursements $ 250 Principal balance $ 8,493 Income balance $ 104 SCHOLARSHIP FUNDS Sangwook Ahn Memorial Scholarship Fund — Established 1998, three - quarters of the annual net income is to be awarded to a Lexington High School senior whose life encompasses a joyful display of zest, a respect for all, a striving for excellence, and service towards others. Disbursements $ 500 Principal balance $ 19,275 Income balance $ 216 Charles D. Aker Family Memorial Scholarship Fund — Established 1998, three - quarters of the annual net income to be awarded to a Lexington High School senior who must have held a responsible position on a sports team (other than a player) for at least two years. Disbursements $ 200 Principal balance $ 5,904 Income balance $ 41 Bass DiDomenico Scholarship Fund — Established 2002, an award is to be made each year to a graduate of LHS who plans to major in music or music education. Principal balance $ 10,438 Income balance $ 3,000 Hallie C. Blake Fund — Established 1920, the income is to be used annually in cash prizes to two seniors (a boy and a girl) of Lexington High School, who by example and influence have shown the highest qualities of leadership, conduct, and charac- ter and who possess, in the largest measure, the good will of the student body. Disbursements $ 330 Principal balance $ 7,065 Income balance $ 44 Anne E. Borghesani Memorial Prize — Established 1990, three - quarters of the annual net income is to be awarded to a woman in the senior class of Lexington High School who has demonstrated a commitment to the community. Disbursements $ 2,000 Principal balance $ 57,947 Income balance $ 265 Robert P. Clapp Fund — Income is to provide two prizes for pupils of Lexington High School, one for excellence in speaking and the other for excellence in composition. Principal balance $ 1,843 Income balance $ 11 Bette Clarke Scholarship Fund — Established 1993, three - quarters of the annual net income to be awarded to a Lexington senior at Lexington High School or Minuteman Regional High School, who joyously, intelligently, and creatively participates in community public service, and has demonstrated a respect for all points of view. Disbursements $ 800 Principal balance $ 18,493 Income balance $ 132 Norman P. Cohen Scholarship Fund — Established 2002, three - quarters of the annual net income is to be awarded to a Lexington resident who is a graduate of either Lexington High School or Minuteman Regional High School and shows evi- dence of financial need. Principal balance $ 7,200 Millerd Chandler Crocker Family Scholarship— Established 1973, three - quarters of the annual net income is to be awarded to a Lexington High School senior, preferably one who graduat- ed from Bridge School, who has financial need, loves family, and is involved in community and school activities Disbursements $ 200 Principal balance $ 5,864 Income balance $ 37 Nan and Ray Culler Scholarship Fund — Established 1998, three - quarters of the annual net income is to be awarded to grad- uating senior(s) who are residents of Lexington, and who have participated in community public service, including volunteer activities in Town. Income balance $ 600 Principal balance $ 21,829 Disbursements $ 134 June Denk Fund — Established 1994, three - quarters of the annual net income is to be used to award a scholarship and book selected by the Principal of Lexington High School to a gradu- ating senior who either volunteered in the Student Library or made extensive use of the Student Library. Disbursements $ 600 Principal balance $ 21,750 Income balance $ 137 continued on next page Page 112 2002 Annual Report, Town of Lexington Trustees of Public Trusts continued from previous page Earl and Elsie Dooks Scholarship Fund — Established 2000, three - quarters of the income shall fund a scholarship(s) to a Lexington High School graduate who is planning to study and enter the field of teaching. Disbursements $ 200 Principal balance $ 6,303 Income balance $ 61 Mickey Finn Scholarship Fund — Established 1996 by the family and friends of Mickey Finn who was a President of the Lexington Little League, a coach, and mentor of many Lexington youth. The scholarship is to be awarded to a graduat- ing senior who participated in Lexington Little League or Girls' Softball. Disbursements $ 250 Principal balance $ 10,456 Income balance $ 167 William P. Fitzgerald Memorial Athletic Scholarship Fund — Established 1998, to be awarded to a Lexington High School senior who has shown positive growth in his or her ath- letic abilities and is recognized as a good person. Principal balance $ 14,177 Income balance $ 45 Charles E. French Medal Fund—Established 1905, the income is to be used annually to purchase silver medals (or scholarship) to be distributed to pupils in the high school for the best scholarship. Disbursements $ 300 Principal balance $ 5,343 Income balance $ 41 Nancy Gordon Memorial Scholarship Fund — Established 2002, three - quarters of the annual net income shall be awarded to a graduate of either Lexington High School or Minuteman Regional High School who demonstrates financial need and is going to pursue a degree in education. Principal balance $ 5,037 Mary P. Grace Scholarship Fund — Established 1998, three - quarters of the annual net income is to fund scholarships. Disbursements $ 450 Principal balance $ 12,764 Income balance $ 82 Harrington Memorial Fund—To be used by the school com- mittee of Lexington for scholarships for needy children. Disbursements $ 1,750 Principal balance $ 63,040 Income balance $ 369 Heritage Scholarship Fund — Established 1999, three - quarters of the annual net income is to be awarded to a Lexington High School graduate(s) who is a resident of Lexington, has demon- strated financial need, has done his or her work conscientiously while not necessarily being in the top ten percent of the class. Disbursements $ 875 Principal balance $ 36,823 Income balance $ 220 Jacqueline Toye Hoiriis Scholarship Fund—Established 2001, three - quarters of the annual net income is to be awarded annually to a Lexington High School or Minuteman Regional High School graduate, who is a resident of Lexington, has been a member of the Haydenette Precision Skating Team, and has been accepted at a college or university. Disbursements $ 125 Principal balance $ 5,043 Income balance $ 30 Richard Isenberg Scholarship Fund — Established 1986, three - quarters of the annual net income is to be awarded annual- ly to a member of the junior or senior class of Lexington High School who has demonstrated excellence in sports writing. Disbursements $ 500 Principal balance $ 16,956 Income balance $ 136 LHS Class of 1938 — Established 1998, three - quarters of the annual net income is to be awarded annually to two seniors (a boy and a girl) of LHS , with financial need who have shown high quality of leadership and character. Disbursements $ 225 Principal balance $ 6,602 Income balance $ 43 LHS Class of 1953 — Established 2000. Beginning in 2003 three - quarters of the annual net income shall be awarded to a student who has demonstrated financial need and worked con- scientiously and to the best of his or her ability without neces- sarily achieving a high level of academic standing. Principal balance $ 18,139 Income balance $ 114 Lexington High School Class of 1954 /Lawrence G. Movsessian Memorial Scholarship Fund — Established 2000, up to three - quarters of the income shall fund need -based schol- arships to graduates of Lexington High School. Disbursements $ 275 Principal balance $ 7,742 Income balance $ 47 continued on next page 2001 Annual Report, Town of Lexington Page 113 Trustees of Public Trusts continued from previous page Lexington Outlook Club /Bessie and Gabriel Baker Scholarship Fund — Established 1989, three - quarters of the annual net income is to be awarded to women in the senior class of Lexington High School who are going to college. Disbursements $ 500 Principal balance $ 14,091 Income balance $ 418 Lexington Outlook Club Scholarship Fund—Established 1902, three - quarters of the annual net income is to be awarded to women in the senior class of Lexington High School who are going to college. Disbursements $ 500 Principal balance $ 18,470 Income balance $ 551 Lexington Outlook Club /Maxine Francis Warnecke Scholarship Fund — Established 1986, three - quarters of the annual net income is to be awarded to women in the senior class of Lexington High School who are going to junior college or college, who need financial assistance, and who have made a commitment to pursue a career in medicine or science. Disbursements $ 7,000 Principal balance $ 230,085 Income balance $ 6,929 Lexington PTA Council Scholarship Fund — Established 2000, to gives financial awards to deserving Lexington students to be applied to the cost of their post- secondary undergraduate education. Disbursements $ 17,579 Principal balance $ 118,297 Income balance $ 34,611 Lexington Police Children's Scholarship Fund — Established 2000, three - quarters of the income is to fund scholarship(s) for children of currently active Lexington Police officers. Principal balance $ 5,103 Income balance $ 209 Lexington Police Scholarship Fund — Established 2000, three - quarters of the income may be used to fund need -based scholar - ship(s) to a graduate(s) of Lexington High School, preferably those planning to enter the field of law enforcement. Disbursements $ 175 Principal balance $ 5,103 Income balance $ 34 Christine Martin Scholarship Fund — Established 1999, three - quarters of the annual net income is to be awarded to a senior at Lexington High School who plans to pursue a career working with children and has a history of volunteer work and /or has been active in the fight to prevent drinking and driving. Disbursements $ 500 Principal balance $ 18,359 Income balance $ 344 Carolyn M. McCabe Memorial Scholarship Fund — Established 1986, three - quarters of the annual net income is to be awarded to a woman in the senior class of Lexington High School who was a varsity athlete and who demonstrated aspects of Carolyn's character, i.e., good sportsmanship, inspired com- petition, spirit, and fun. Nominations must be made by a team- mate or coach. Disbursements $ 1,000 Principal balance $ 37,415 Income balance $ 210 Srinivasu Meka Scholarship Fund — Established 1996 by the family and friends of Srinivasu Meka, a member of the LHS Class of 1991 who died in 1994. The recipient must have at least a 3.0 average, have been involved in student council or sports, and is planning to attend a 4 -year college or university. Disbursements $ 750 Principal balance $ 25,458 Income balance $ 286 Lexington Scholarship and Education Fund Committee ROLE: To oversee the distribution of funds collected biannually through the tax -bill solicitation, to the Lexington PTA Council Scholarship Fund and the Lexington Education Foundation, per donor request. APPOINTED by the Selectmen: Chair David Williams and Thomas Fenn from the Lexington PTA Council Scholarship Committee, Stana Gnatovich and Nancy Rogier from the Lexington Education Foundation, and Joanne Benton from the Lexington School Department. HIGHLIGHTS: • $9,717 in donations was designated and distributed to the Lexington PTA Council Scholarship Fund. • $8,692 in donations was designated and distributed to the Lexington Education Foundation. continued on next page Page 114 2002 Annual Report, Town of Lexington Trustees of Public Trusts continued from previous page Dominic and Assunta Modoono Family Scholarship Fund — Established 2000, up to three - quarters of the income earned shall fund need -based scholarship(s) to graduate(s) of Lexington High School or Minuteman Regional High School. Recipients should have selflessly, enthusiastically, and creatively served their school and community. Disbursements $ 1,850 Principal balance $ 52,528 Income balance $ 321 Amanda Payson Scholarship Fund — Established 2002, three - quarters of the annual net income shall be awarded to female graduates of LHS who demonstrates financial need Disbursements $ 13,000 Principal balance $ 303,268 Income balance $ 660 Virginia M. Powers Scholarship Fund—Established 1995, three - quarters of the annual net income is to be awarded to a woman student with financial need who evidences a seriousness of purpose, a clear sense on responsibility, coupled with humil- ity and respect for others. Disbursements $ 500 Principal balance $ 15,098 Income balance $ 130 Elsa W. Regestein Award Fund — Established 1933 by Marcia Dane, the income to be used for awards to a member of the senior class of the Lexington High School who has done school work conscientiously and creditably and who, in the judgment of the faculty, deserves public commendation for carrying on at the same time, either in or out of school, a worthwhile activity or employ- ment which has not been given other recognition. No scholarship will be awarded until the principal balance reaches $5 ,000. Principal balance $ 2,880 Income balance $ 19 Morton L. Salter Scholarship Fund — Established 2000, three - quarters of the income shall fund need -based scholarships. Disbursements $ 6,500 Principal balance $ 20,190 Income balance $ 137 Dorothea Schmidt -Penta Memorial Scholarship Fund — Established 1980, three - quarters of the income is to be awarded to a Lexington High School senior planning to enter the field of health service Disbursement $ 175 Principal balance $ 6,184 Income balance $ 45 Mary and August Schumacher Trust Fund—Established 1988, three - quarters of the income is to be used annually to fund two scholarships, of equal value, to seniors at Lexington High School who have been accepted to an accredited college, have worked diligently on academic studies while perhaps not being in the top ten percent of the class, and who have a need for funds to obtain a college education. Disbursements $ 2,600 Principal balance $ 78,942 Income balance $ 473 Foster Sherburne and Tenney Sherburne Fund — Established 1956, the net income is to be awarded annually to assist in the education of deserving young men or women living in Lexington. Disbursements $ 1,220 Principal balance $ 34,155 Income balance $ 203 Mary Sorenson Memorial Fund — Established 1969, three - quarters of the annual net income to be awarded to graduating seniors in need of financial assistance. Disbursements $ 250 Principal balance $ 6,514 Income balance $ 58 J. Stavenhagen Family Scholarship Fund — Established 2000, up to three - quarters of the income shall fund need -based schol- arship(s) to student(s) who have worked conscientiously to the best of their ability without necessarily achieving high academ- ic standing. Disbursements $ 175 Principal balance $ 5,103 Income balance $ 34 Ellen A. Stone Fund — Established 1890, the accrued interest to be paid to the school committee who are to employ it in aiding needy and deserving young women of Lexington in obtaining a higher education. Disbursements $ 250 Principal balance $ 6,919 Income balance $ 45 Steven Teitelbaum Memorial Scholarship Fund — Established 2000, three - quarters of the annual net income to be awarded to a male senior, graduating from LHS , planning to attend a two - or four -year college or university, and planning to participate in post -high school athletics. Recipient must have been a member of varsity athletic teams in at least two different sports, one of which must have been football or hockey. Principal balance $ 7,499 Income balance $ 270 continued on next page 2001 Annual Report, Town of Lexington Page 115 Trustees of Public Trusts continued from previous page Charles Lyman Weld Fund — Established 1946, the entire fund, both principal and income are available upon a vote of the Town for educational purposes, a chapel at Westview Cemetery, or scholarships. Disbursements $ 475 Principal balance $ 13,628 Income balance $ 93 S. Lawrence Whipple History— Established 1996 by his many friends in honor of "Larry" Whipple, the scholarship to be awarded to a Lexington resident currently attending a public or private secondary school or college, who has demonstrated a genuine affinity for this community and has made a significant contribution to a better understanding of Lexington's past. Disbursement $ 300 Principal balance $ 10,755 Income balance $ 221 Sevag Yazijian Memorial Scholarship Fund — Established 1995, three - quarters of the annual net income is to be awarded to a Lexington High School senior planning to become a physi- cian, who has demonstrated consistent academic improvement, possesses aspects of Sevag's easy -going personality, is dedicat- ed to family, friends, and community, evidences a desire to see others happy, and shows pride in an ethnic heritage Disbursements $ 200 Principal balance $ 6,673 Income balance $ 51 Monroe Cemetery Fund — Income is to be used in the mainte- nance of Monroe Cemetery. Principal balance $ 389,969 Income balance $ 4,987 Westview Cemetery Perpetual Care Fund — Income is to be used in the maintenance of Westview Cemetery. Disbursements $ 14,400 Principal balance $1,996,560 Income balance $ 112,801 Town Counsel APPOINTED by the Selectmen: William L. Lahey of Palmer & Dodge since December 2001. Pursuant to Section 5 of Article XXI of the General By- Laws of the Town of Expenditures FY02 FY01 Legal Fees $325,000 $284,998 Lexington, this report was submitted in writing by Town Counsel for the period from January 1, 2002 to December 31, 2002. The report is divided into the several sections required by the By-Laws. All actions by or against the Town which were pending January 1, 2002. 1. Lorenzo Q. Scott v. Lexington Police Department, Middlesex Superior Court No. 96 -3052, remanded to Concord District Court No. 9747RM013. Action to recov- er property taken by police during an investigation. 2. John J. Brennan, Jr., Trustee of The Brennan Family Trust v. Francis W.K. Smith, Land Court No. 219233. Appeal from a decision of the Board of Appeals denying a setback variance. 3. Lexington Conservation Commission v. Kavlakian Family Trust, et als, Middlesex Superior Court No. 01 -4553 and No. 99 -862. Town's action to compel removal of a con- struction trailer that does not have a permit. 4. Safety Insurance Company v. Town of Lexington, Suffolk Superior Court No. 01- 4481A. Action to recover payments made to insured allegedly arising out of the negligent oper- ation of a motor vehicle. 5. Mary Sinek v. Town of Lexington, et al, Concord District Court No. 0147 SC 0599. Action alleging personal injuries sustained as a result of Town's failure to provide an ade- quate number of recycling containers. 6. Trustees of Muzzey High Condominium Trust v. Town of Lexington, Middlesex Superior Court No. 99 -5682. Suit to enforce terms of the condominium master deed allegedly being violated by the operation of the Senior Center. 7. Knights of Columbus, Council #94 and Michael J. O'Sullivan v. Town of Lexington, et als, United States District No. 00CV- 12360. Complaint challenging a regula- tion of the Board of Selectmen relating to unattended struc- tures on the Battle Green. 8. KaBloom, Ltd. v. Lexington Historic District Commission, Middlesex Superior Court No. 01 -0170. Appeal from a decision of the Historic Districts Commission denying a certificate of appropriateness. 9. Sodexho Marriott Management, Inc. v. Lexington Public Schools, et als, Middlesex Superior Court No. 01-1191F. Contract dispute alleging failure to pay for services ren- dered. Page 116 2002 Annual Report, Town of Lexington Town Counsel continued from previous page 10. Kelley, et als v. Town of Lexington et als, Middlesex Superior Court No. 2001 -2621. Action challenging the Town's Pay -As- You -Throw program. 11. Alan Altman v. William J. Kelly, et als, United States District Court No. 98- 10301. Suit alleging civil rights vio- lations and the commission of various common law torts stemming from the arrest of plaintiff at a political rally. 12. The Sheldon Corp. v. The Lexington Conservation Commission et al, Middlesex Superior Court No. 98- 04836. Appeal from a denial by the Conservation Commission of an order of conditions to permit the devel- opment of a parcel of land. 13. Lexington Conservation Commission v. Kavlakian Family Trust et als, Middlesex Superior Court No. 99 -862. Suit to enforce the Wetland Protection Act and By -Law. 14. Jerome & Ruth Berg, et als v. Town of Lexington et als, Land Court No. 264514. Appeal from a decision of the Planning Board approving a subdivision. 15. Charles E. Shannon v. Richard J. White, Town Manager, Middlesex Superior Court No. 00 -3484. Complaint for injunctive and declaratory relief arising out of the denial of Plaintiff's request for reinstatement to the position of patrolman in the police department. 16. Lawrence G. Trebino, Trustee v. Planning Board, et als, Land Court No. 266945. Appeal from a decision of the Planning Board disapproving a subdivision. 17. Site, Inc. v. Town of Lexington, et als, Middlesex Superior Court No. 00 -5809. Action alleging breach of contract by the general contractor for the high school project. 18. Ranne P. Warner v. Lexington Historic District Commission, Middlesex Superior Court No. 01 -0397. Appeal from a decision of the Historic Districts Commission denying a certificate of appropriateness. 19. Steven M. Raskind, et als v. Town of Lexington et als, Land Court No. 269183. Appeal from a decision of the Board of Appeals reversing a decision of the zoning enforcement officer that a lot was not buildable. 20. Winning Estates, LLC v. Town of Lexington Conservation Commission, Middlesex C.A. No . 01 -0541. Department of Environmental Protection adjudicatory appeal and Superior Court lawsuit. Town's appeal of superseding order of conditions issued by DEP and Applicant's appeal to Superior Court from orders of conditions issued by the Conservation Commission. Court found in favor of the Town. Plaintiff filed a Notice of Appeal. 21. Lawrence G. Trebino, Trustee Trinda Realty Trust v. the Zoning Board of Appeals of the Town of Lexington, et als, Land Court No. 274540. Appeal from a decision of the Board of Appeals denying the plaintiff's appeal of the Building Commissioner's failure to issue a building permit. 22. Robert W. Adams, et als v. Zoning Board of Appeals of the Town of Lexington et als, Land Court Case No. 276627. Appeal of Zoning Board of Appeals decision granting vari- ance. 23. Battle Road Capital Trust - Loral Infrared Imaging Systems.... and 8 additional plaintiffs vs. Town of Lexington - Appellate Tax Board, Docket No. 261790, 261638.... Petitions for abatement of 2001 real estate taxes. 24. Town of Lexington v. Sheldon Corporation, Land Court No. 121918. Petition to foreclose tax lien. 25. LexHab v. Trustees of Muzzey High Condominium. Dispute over purchase of a 13th condominium unit at Muzzey High shortly after an amendment to the Master Deed was recorded purporting to limit such a purchase. 26. Jennifer A. Rolfsema v. Town of Lexington, et al, Concord District Court No. 0047 SC 1092. Action for damages allegedly sustained by plaintiff in 1988 as a result of a fall into a pit on school property. 27. The Commissioner of Veterans' Services et al v. Richard J. White, et al, Suffolk Superior Court No. 01- 1414C. Action alleging failure of the Town to comply with statute govern- ing appointment of Veterans' agent. All actions brought by or against the Town during 2002. 1. Battle Road Capital Trust - Loral Infrared Imaging Systems.... and 15 additional plaintiffs vs. Town of Lexington - Appellate Tax Board... Petitions for abatement of 2002 real estate taxes. 2. Casella v. Town of Lexington, Zoning Board of Appeals, Land Court C.A. No . 279910. Complaint against the ZBA alleging that the Board exceeded its authority in deciding that the plaintiffs' lot is not grandfathered and must meet current zoning requirements. 3. Himmel v. Lexington Conservation Commission and the Windermere Group, Inc., Superior Court C.A. No. 02- 1142. Appeal from a decision of the Conservation Commission to issue an Order of Conditions. 4. Daniel Taylor and Taylor Made Carpentry, Inc. v. Town of Lexington Planning Board, Land Court No. 282120. Appeal from a decision of the Planning Board denying a Definitive Subdivision of land. 5. Daniel Busa, as Trustee of the Lillian Busa Realty Trust v. Town of Lexington Board of Appeals, Middlesex Superior Court C.A. No: 2002 - 02926. Appeal from a decision of the Board of Appeals denying a variance. continued on next page 2002 Annual Report, Town of Lexington Page 117 Town Counsel continued from previous page 6. Toshie Tesler v. Town of Lexington and John Ryan, MCAD Docket No. 01BEM10235. Complaint alleging discrimina- tion. All actions settled or disposed of during 2002. 1. Lorenzo Q. Scott v. Lexington Police Department, Middlesex Superior Court No. 96 -3052, remanded to Concord District Court No. 9747RM013. Action to recov- er property taken by police during an investigation. Judgment for Town. 2. John J. Brennan, Jr., Trustee of The Brennan Family Trust v. Francis W.K. Smith, Land Court No. 219233. Appeal from a decision of the Board of Appeals denying a setback variance. Summary judgment for Town; Appeals Court affirmed judgment. 3. Lexington Conservation Commission v. Kavlakian Family Trust, et als, Middlesex Superior Court No. 01 -4553. Town's action to compel removal of a construction trailer that does not have a permit. Case resolved in Town's favor; trailer removed. 4. Jennifer A. Rolfsema v. Town of Lexington, et al, Concord District Court No. 0047 SC 1092. Action for damages allegedly sustained by plaintiff in 1988 as a result of a fall into a pit on school property. Case resolved in favor of Town. 5. Safety Insurance Company v. Town of Lexington, Suffolk Superior Court No. 01- 4481A. Action to recover payments made to insured allegedly arising out of the negligent oper- ation of a motor vehicle. Case dismissed. 6. Mary Sinek v. Town of Lexington, et al, Concord District Court No. 0147 SC 0599. Action alleging personal injuries sustained as a result of Town's failure to provide an ade- quate number of recycling containers. Motion to dismiss successful. 7. Trustees of Muzzey High Condominium Trust v. Town of Lexington, Middlesex Superior Court No. 99 -5682. Suit to enforce terms of the condominium master deed allegedly being violated by the operation of the Senior Center. Judgment in favor of Town after trial. 8. Knights of Columbus, Council #94 and Michael J. O'Sullivan v. Town of Lexington, et als, United States District No. 00CV- 12360. Complaint challenging a regula- tion of the Board of Selectmen relating to unattended struc- tures on the Battle Green. Judgment entered for Town by federal district court; affirmed by First Circuit Court of Appeals. Plaintiffs' request for review by the US Supreme Court was denied. 9. KaBloom, Ltd. v. Lexington Historic District Commission, Middlesex Superior Court No. 01 -0170. Appeal from a decision of the Historic Districts Commission denying a certificate of appropriateness. Case dismissed. 10. Sodexho Marriott Management, Inc. v. Lexington Public Schools, et als, Middlesex Superior Court No. 01-1191F. Contract dispute alleging failure to pay for services ren- dered. Case dismissed. 11. Kelley, et als v. Town of Lexington et als, Middlesex Superior Court No. 2001 -2621. Action challenging the Town's Pay -As- You -Throw program. Summary judgment for plaintiffs. 12. LexHab v. Trustees of Muzzey High Condominium. Case settled. 13. Winning Estates, LLC v. Town of Lexington Conservation Commission, Superior Court C.A. No. 01 -0541. Applicant's appeal to Superior Court from orders of condi- tions issued by the Conservation Commission. Judgment in favor of Town. 14. The Commissioner of Veterans' Services et al v. Richard J. White, et al, Suffolk Superior Court No. 01- 1414C. Action alleging failure of the Town to comply with statute govern- ing appointment of Veterans' agent. Case dismissed. continued on next page Page 118 2002 Annual Report, Town of Lexington Lexington 2002 Factual Summary Settled 1642, incorporated as Town of Lexington 1713 Population: 2002 Census 31,211 NC ed �: Latitude: 42.26N ti ; % I' xv Longitude: 71.13W 'I a Area of town in acres 10, 650.42 APRIL I9T" Area of town in square miles 16.64 (tram 011 1 Extreme length in miles 5.80 g Extreme width in miles 4.85 Highest elevation, feet above m s 1 374 Lowest elevation, feet above m s I. 110 Town -owned conservation land, acres 1300.8 Accepted public streets, miles 126.77 Unaccepted public street, miles 12.12 Condominium and private drives 4.75 State highways 18.98 Trunk sewers 34.09 Street sewers 123.98 Water mains 157.02 Assessed Valuation (Fiscal Year 2003) Residential $5,186,133,750 Commercial $668,473,250 Industrial $126,799,000 Personal Property $102,166,560 Total Town $6,083,572,560 Tax Rate per $1000 (Fiscal Year 2003) Residential /Open Space $ 10.95 Commercial /Industrial $ 21.18 Personal Property $ 21.18 Average Single Family Home Valuation $ 527,000 Average Single Family Tax Bill $ 5,771 Typical Annual ResidentalWater /Sewer Bill $ 845 Town Credit Rating (Moody's): Aaa 2002 Annual Report, Town of Lexington Page 119 A Antony Sister City Association 92 Appeals 54 -59 Appropriation Committee 93 Arts Council 89 Assessors 96 -97 B Battle Green Guides 89 Bicycle Advisory Committee 75 BOA 54 -59 Board of Appeals 54 -59 Board of Assessors 96 -97 Board of Health 30 -31 Board of Registrars 12 Board of Selectmen 4 -5 Building Division/Office of Community Development 69 C Capital Expenditures Committee .... 94 -95 Cary Lecture Series 86 Cary Memorial Library 80 -84 Celebrations Committee 86 -87 Cemetery Division 38 Center Committee 72 Clerk 12 COA 77 Combined Balance Sheet 102 Communications Advisory Committee . 90 -91 Community Development 69 Comptroller 98 Comptroller Schedule of Appropriations 98 -101 Conservation Commission 73 -74 Conservation Land Inventory 74 Council on Aging 77 Council for the Arts 89 D DAC 68 Debt Service Summary 107 Department of Public Works 32 -40 Design Advisory Committee 68 Dolores Hidalgo Sister City Committee 92 DPW 32 -40 E Economic Development Office 10 -11 Elected Officials 16 Elections 13 -15 Electric Utility Ad Hoc Committee 42 Enablement Committee 78 Engineering Division 33 F Factual Summary 119 Fair Housing and Human Relations Committee 78 Fence Viewers 72 Fire Department 28 -29 Forestry Division 37 -38 40B Review Committe 60 Fund for Lexington 108 H Hanscom Area Town Committee . . 62 -63 Hanscom Field Advisory Commission 62 -63 HATS 62 -63 HDC 64 -67 Health Department 30 -31 HFAC 62 -63 Highway Division 34 Historic Districts Commission 64 -67 Historical Commission 68 Housing Authority 70 Human Services Committee 77 L LASCA 92 LexHAB 70 Lexington 2001 Factual Summary 119 Lexington 2020 Vision 10 Lexington Center Committee 72 Lexington Community Education 46 Lexington Council for the Arts 89 Lexington Historical Commission 68 Lexington Housing Assistance Board 70 Lexington Housing Authority 70 Lexington Public Schools 43 -50 Lexington Retirement Board 107 Lexington Scholarship and Education Fund 114 Lexington School Committee 43 Lexington Sister Cities 91 -92 Lexington Tree Committee 71 Lexington Youth Commission 79 Lexington- Antony Sister City Association 92 Lexington- Dolores Hidalgo Sister City Committee 92 Lexington Russia Sister City Committee 91 Lexington - Waspam Sister City Committee 91 LEXPRESS 38 -39 Library 80 -84 Lighting Options Committee 33 LYC 79 M MAGIC 60 -61 Management Information Systems 11 MAPC 60 -61 Met State 63 Metropolitan Area Planning Council 60 -61 Metropolitan State Task Force 63 Minuteman Regional High School 51 MIS 11 MPO 60 -61 Moderator 16 0 Office of Community Development 69 Operating Expenses 2002/2001 3 P Parking Operation 38 Parks Division 37 PBC 41 2002 Annual Report Town of Lexington, Massachusetts Permanent Building Committee 41 Personnel Advisory Board 9 Planning Board 52 -53 Police Department 25 -27 Police Manual Committee 27 Public Building Maintenance 34 Public Grounds 37 -38 R Recreation Department /Committee 84-85 Regional Planning 60 -61 Regional Transportation Advisory Council 60 -61 Registrars 12 Retirement Board 107 Revenue Officer 95 -96 Revenue Sources 2002/2001 2 Revenues/Expenditures /Fund Balances . 103 Road Machinery Division 35 S Schedule of Appropriations 98 -101 School Committee 43 School Expenditures 47 -50 Selectmen 4 -5 Sister Cities 91 -92 Snow Removal Operations 34 Social Service Department 76 Solid Waste Action Team 35 Solid Waste Management 35 -37 Special Elections 14 Special Revenue 104 -106 State Primary Election 14 State Election 15 Street Lighting 33 Superintendent of Schools 44 -45 SWAT 35 T TMMA 20 Tourism Advisory Committee 88 Town Celebrations Committee 86 -87 Town Clerk/Board of Registrars 12 Town Counsel 116 -118 Town Election 13 -14 Town Manager 6 -9 Town Meeting Members 17 -19 Town Meeting Members Association. . . . 20 Town Meeting 21 -24 Traffic Safety Advisory Committee 28 Transportation Advisory Committee 39 Transportation Services 38 -39 Treasurer 95 -96 Tree Committee 71 Tree Division (Forestry) 37 -38 Trustees of Public Trust 108 -116 V Veterans' Services 77 w Waspam Sister City 91 Waste Management 35 -37 Water /Sewer Divisions 39 -40 Y Youth Commission 79 Page 120 2002 Annual Report, Town of Lexington