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HomeMy WebLinkAbout2010-01-12-REC-min `OV5 MOgN''Y 0ins QO Town of Lexington ti gym le =W, Recreation Committee 46 APRILI9;' Frederick DeAngelis, Chairman Tel. (781) 862-0500 x262 Richard Thuma, Vice Chairman Fax. (781) 861-2747 Wend\ Rudner Sandra Shaw Howard Vogel RECREATION COMMITTEE MEETING January 12, 2010 Town Office Building Room 207 Members Present: Rick DeAngelis (Chairman), Wendy Rudner, Sandra Shaw Howard Vogel, and Dick Thuma(Vice Chairman) Others Present: Frank Holmes, Stantec Consulting The meeting of the Recreation Committee came to order at 7.02 PM. The following items were topics of discussion. 1. Citizens and Other Boards: No citizens or other boards were present. 2. Meeting Minutes from December 16,2009• Wend\ Rudner made, and Howard Vogel seconded a motion to approve the Meeting Minutes of December 16 2009 as written. There was no discussion. The motion was approved (4—0). 3. Liaison Reports Wend\ Rudner Recreation Committee liaison to the Lincoln Park Sub Committee reported that the LPSC has not met recentl` and there are no issues or meeting notes to present. The LPSC will resume monthl` meetings in the spring. Sandra Shaw Committee liaison to the Bicycle Advisor\ Committee, reported that the BAC had been yen active of late The\ have been meeting with Bill Hadle\ Director of Public Works, and John Livse\ Town Engineer to discuss ongoing bikewa` issues Ms Shaw expressed her appreciation of the excellent report John Livse\ had compiled on the Minuteman Bikewa` Project. Dick Thuma asked if there were an projects or issues that would be coming before the Recreation Committee relative to the Minuteman Bikewa` Ms Shaw responded that there was nothing in the near future that she was aware of She noted that the Recreation Department is kept in the loop regarding possible problems and issues 4. Center Field Drainage Project Karen Simmons explained to the Recreation Committee that Meg Buczynski and Mark Novak, Stantec Consulting, were unable to attend the Recreation Committee meeting this evening. Both had prior work commitments She introduced Frank Holmes, also of Stantec Consulting, who was present 1625 MASSACHUSETTS AVENUE•LEXINGTON MASSACHUSETTS 02420 to answer any questions that the Recreation Committee had regarding the Center Drainage Project proposal, a cop` of which had been distributed to the committee in November Mr Holmes provided a brief summary of the stud` that Stantec had undertaken. Stantec Consulting had reviewed the initial Tutela Engineering Report, and conducted a site evaluation, did test bores on each of the fields, and evaluated the existing field and soil conditions The Center Field Drainage Project proposal submitted by Stantec Consulting recommends that the existing top soil be amended by adding sand and regrading the fields 1 5%. The project also includes adding drainage structure basins to temporarily hold and disperse the water offsite These drainage basins would use a gravity system. Mr Holmes reported that Meg Buczvnski has met with a contractor to obtain a proposal and cost estimate for doing a camera inspection of the existing drainage lines throughout the fields This proposal and cost estimate will be provided to the Recreation Department once finalized. The cost of the camera inspection will be covered by existing project funds Mr Thuma expressed his concern regarding ADA compliance on the fields Mr Holmes reported that Meg Buczvnski had reviewed Mr Thuma s concerns and the work needed in Phase One of the project to comply with ADA standards consists of constructing and/or regarding accessible walkways The cost in Phase One would be approximately $25 000 The money is included in the 20% contingency funds Mr Thuma and Mr DeAngelis commented that they would like to know given the work proposed in all phases of the project, what is required by law to become ADA compliant') Mr Holmes stated that Stantec Consulting would review the compliance issues once more and get back to the Recreation Committee with further recommendations, if needed. Sandra Shaw asked if a representative from Stantec Consulting would be present at both the Januar 14 2010 Community Preservation Committee Public Hearing and Town Meeting to answer questions Karen Simmons told the Recreation Committee that Mark Novak would represent Stantec Consulting on Thursday evening, and there would be a representative from Stantec at Town Meeting to respond to questions Wend` Rudner asked Mr Holmes if he had any answers to the warrant` questions she has asked of Ms Buczvnski. Mr Holmes indicated that one year is a typical warrant` on field work, although much depends on the scope and cost. He also noted that the different types of drainage systems used (i.e crushed stone, pipe, etc) are determined by cost and space constraints Rick DeAngelis and Dick Thuma asked if there was an updated budget for the project, based upon monies required for ADA work. Karen Simmons responded that the Department is using the existing budget numbers for the CPC public hearing on January 14 Sandra Shaw told the Committee that it was too late to alter the budget numbers for the Community Preservation Committee hearing. Mr Holmes noted again that the money needed to bring Phase One into ADA compliance was covered under the contingency funds built into the project budget. Mr Thuma commented that his review of the project and budget do not include some significant items, which could negatively impact the cost of the project. Karen Simmons told the Recreation Committee that the Department was requesting $875 173 of Community Preservation Funds for Phase One of the Center Field Drainage Project. Howard Vogel asked when the camera inspection of the existing drainage pipes would be done, and how that work would be paid for Karen Simmons reiterated that the money to fund the camera inspection will come from the current study funds Mr Thuma suggested that going forward $25 000 should be taken from the 20% contingency for Phase One and placed in the budget for ADA compliance work. Mr DeAngelis expressed his concern with the timing of Phase One He noted that the proposed work on Field 1 (Center #1 and #2) will impact two baseball/softball seasons Mr Holmes explained that after the reconstruction is completed and the seed planted it would take two full growing seasons for the grass to be strong enough to play on. October 15 is the latest date to plant seed on fields Mr DeAngelis requested that Stantec review the project timeline in the hopes of alleviating the impact of two seasons without the use of Center# 1 and Center#2 Members of the Recreation Committee were unanimous in their desire to not permit the Lions Club Carnival use of the Center Fields for its annual event. This issue has been raised previously by the Recreation Committee Due to weather the Carnival was moved to the LHS parking lot in 2009 Members of the Recreation Committee noted that it was their understanding that this location was appropriate for the event, and that it would remain there in the future Mr Thuma reminded the Committee that the\ had previousl` indicated that if the Carnival was not moved off the Center fields permanentl` the Recreation Committee would withdraw its support of the Center Field Drainage Prod ect. o December 17 2008 Recreation Committee Alinutes The third Capital Project is the Park Improvements—Athletic Field renovations to address the drainage issues at the Center Complex The Recreation Committee reviewed its previous decision not to proceed with this project unless the Annual Lions Club Carnival relocates. The Committee reiterated that a commitment by the Lions Club to relocate the Carnival is required prior to the start of Town Meeting. o August 20, 2008 Recreation Committee Minutes The FY2010 Park Improvements—Athletic Fields request is for$200 000 to renovate the multi purpose field at the Center Recreation Complex Karen Simmons expressed her concern with making such a large investment if the Fourth of July Carnival is not relocated. The Recreation Committee agrees and would not recommend going forward with this request unless the carnival moves to a different location. 5. Capital Articles Karen Simmons told the members of the Recreation Committee that there would be two articles presented at Town Meeting b` the Recreation Committee Phase One of the Town Pool Renovation ($25 000 from the Enterprise Fund) and $50 000 for Park Improvements at Hastings School Field. Town Meeting begins on March 22 Mr DeAngelis and Mr Vogel volunteered to do the presentations 6. CPC Public Hearing Karen Simmons reported that the CPC Public Hearing is scheduled for Thursda\ Januar\ 14 2010 at 6 30 p.m. John Livse` Town Engineer is presenting both of the Recreation requests Phase Two of the Old Reservoir Stormwater Management Project, and Phase One of the Center Field Drainage Prod ect. 7 Parks Report Dave Pmsonneault was unable to attend the meeting. There is no Park Report this month. 8. Recreation Report Karen Simmons told the Recreation Committee that the Ski and Snowboard Programs at Nashoba Valle` began on Januar\ 7 The numbers for both the Thursda\ afternoon and Freda` evening Ski Programs are greatl` increased. The In-Town Youth Basketball League began in November and the Youth Basketball Clinic Program began Januar\ Stn Peter Coleman does an excellent job coordinating both of the programs Ms Simmons reported that she has met with Bob Kent regarding installation of the commemorative plaque for the Town Pool, renaming it the Irving H. Mabee Pool Complex. The plaque will be installed on the exterior of the building to the right of the main entrance Tentativel` this will coincide with the opening of the faciht` on June 5 2010 9 New Business Sandra Shaw commented that the Board of Selectmen has vet to select members for the Busa Farm Land Use Committee Ms Shaw suggested that the Recreation Committee and Youth and Adult League representatives should get the message out about the need for additional field space in Lexington. She volunteered to work on an article or letter for the Minuteman and Colonial Times using the excellent field use statistics report Karen Simmons provided at an earlier public meeting on the Busa Propert\ The next meeting of the Recreation Committee is scheduled for 7 PM in Room 207 of the Town Office Building on Wednesday, February 17, 2010 Rick DeAngelis moved and Dick Thuma seconded adjournment of the meeting. The Recreation Committee voted —0 to adjourn the January 12, 2010 meeting of the Recreation Committee at 8 32 p.m.