Loading...
HomeMy WebLinkAbout1988-02-BOS-minr � SELECTMEN'S MEETING V February 1, 1988 A regular meeting of the Board of Selectmen was held on Monday, February 1, 1888, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr, Dailey, Mrs. Smith, Mr. McSweeney; Mr. Wh Town Manager; Mr. Cohen, T own Counsel Mrs. Snow, Executive Clerk, were present. VOTE TO LAY OUT PHILIP ROAD Upon motion duly made and seconded, it was voted to lay out as a public way Philip Road, 1,500' ±, from Worthen Road, to beyond Goffe Road. CONSENT AGENDA SEWER & WATER ABATEMENTS Upon motion duly made and seconded, it was voted to approve. abatement of water charges in the total amount of $44.40 Upon motion duly made and seconded, it was voted, to approve abatement of sewer charges, in the total amount of '3,515.480 ONE DAY LIQUOR LICENSES rrr��i��rrr�n rrrr Upon motion duly made and seconded, it was voted to approve the application of the Lexington Community Playground Sub - committee for permission to serve wine in Cary Hall and for One -Day Liquor License on March 18, 1888, on the occasion of a fund raising auction. Upon motion duly made and seconded, it was voted to approve the application of the Children's Center of Lexington, for permission to serve wine in Cary Hall and for One Day Liquor License on February 27, 1888, on the occasion of a fund raising concert. WARRANT PROCEDURES Mr. Cohen recommended that a citizens article requesting installation of drainage at Adams Street be brought in by the petitioner under the general drainage Article; that a petition for connection to sewer on Chandler Street; be considered under the general sanitary sewer Article and that a petit for sidewalk installation on Marrett Road be brought in under the general sidewalk Article. The proponents will be notified of these procedures. He also suggested that property owners who would be affected by extension of the Historic District to cover nine outlying homes, be notified that this action will be considered. by Town Meeting. Mr. Dailey suggested that thought be given to the installation of sidewalk on Marrett Road by the D.P.W., rather than by contractor. The Manager will explore the matters RAILROAD SPUR Mr. Eddison reported on a meeting with David Davis of Massport, which he, Mr. White and Betsy Anderson, Bedford Selectman, had f attended, regarding the disposit of the railroad spur, which had been offered for sale by the General Services Administration. Mr. Davis had said that Massport is no longer interested in purchasing the land, which both Lexington and Bedford are interested in acquiring. Mr. White will contact G.S.A. to pursue the matter further. / .4,)v /Z /L� � 1 71�' t - WASTE MANAGEMENT TASK FORCE-RECYCLING/TRANSFER S TATION - ARTICLE 51 Members of the Waste Management Task Force were present fo discussion of an Ar ticle proposing mandated recycling and funding of a feasibility study of a waste transfer station. Mrs. am i t h , Selec Liai to the Task Force, compl imen ted the g roup for their eff orts resulting in the proposed procedures to address the serious economic and envir onmental pro o f solid was d i s p o s a l , Task. Force Chairman Robert Fantasia expla a process under wh t T wou co for regular pick up o f w aste i . e. n ewsp aper s and c ertai n o ther r ecy c l abl a ma terials s uch a Q1 as s o r metals separated from other trash. The program would reduce the amount of waste to be hauled to the WESVIC facility and, it was expected, would earn funds f rom recycling of collected r.ra t er i al e. . Tas Force member games Chambers presented the recommendation t ha t penal such as c or f i nes. f c ;v4" 1 .l i olat' ons of the be c o n s i d e r e d . Ms. W n th n r ao; t i ce , in s c o m m u n i t i e s , s of t haul r to pick u m ixed trash i, Mr. Edd i so n , who has v o l u n t a r i l y practiced recycling for sev eral years, noted that past efforts had not been successful, possibl because of inadequate public education a nd publicit Mr. Ch ambers was o about t succes o f t c urrent program proposed, if supported by the Selectmen. He noted that, even though not mandatory, recycling is working in Bedford. Mrs. Miley pointed out other differences, which are critical en vironmental and cost aspects as man l a n d f i l l s close o r are approaching capacity, and the increases in hauling and t i p p i n g fees, ....� She noted that the Task Force is n considering enfor cement and incentive procedures and wi ll report on those matters soon. TRAN GTAT I CW FEASIBILITY ST U DY Mr. Fantasia explained the current collection and hauling systems under whi C - - h Lai dl aw Industries transports r e s i d e n t i a l waste to the NEGWC f ac i 1 i t y in Andover. He poi out potential b e n e f i t s o f hauling in larger t o ads which would result i n lower labor costs and s i g n i f i c a n t savi to the Town, Task Force members advocated construction on the Hartwell A -venue Landfill site of a transer stat ion. This storage facility woudl serve to el the need f or packer trucks traveli the long distance to the disposal facility. Instead, was would be transferred in to transfer trailers at t he stati wi th larger p= ay l o a ds . Mr Fan est imate d the Cost of the station to be in the $600 to $800,000 range. The Task Force saw the need howe to e.tudy to prov engin e conomic and environmental analyses bef ore any fi decision on the i ssue and recommended that the Selectmen allocate $20 , 000 to procure engi weer i ncl r•r�neul t i nS serv to determine the f easi bi I. : ty of such a project, aw requested under Article 51. Mr. Eddi son thanked the Task Force f r its efforts and for the information p r o u i ded on the two proposals, adding that he satri a Glen er al climate of su pport fr the member 0 Selectmen's Meeting -8- February 1, 1988 RENOVATION, VISITORS CENTER Richard Michelson, Chamber of Commerce members, presented the Chamber's proposal to renovate and rearrange the layout of fixtures in the first floor area of the Visitors Canter , which has been staffed by the Chamber since its construction in 1985. He pointed out the redesign being considered on a floor plan of the interior. No Town funds would be requested for the project. Mr. Michelson reported that 97,800 visitors had utilized the Center in 1987, and described the advantages to be realized under the new arrangement. He asked, on behalf of the Chamber, for permission to proceed with the work, which, it is hoped, will be completed by Patriots' Day. All Board members shared the sentiments expressed by Mrs. Smith in formally thanking the Chamber of Commerce for the years of excellent staffing of the Center and all agreed that the work should go forward, as proposed. CONSERVATION COMMISSION - ARTICLE 52 Charles Wyman, Conservation Director, was present for discussion of a proposal for provision of a means for the non - -criminal disposition of violations of certain town by -laws, rules.and regulations. Violators would be ticketed and could either pay the fine or request a hearing in District Court, as with parking violations. The procedure would permit the town to enforce local by -laws more efficiently without committing large amounts of time to court proceedings and would not involve a criminal record for the violator, Mr. Wyman acknowledged the apsistance of Police and Health staff and the Building Commissioner in the development of the article. No opposition to the concept was expressed by Hoard members. Mr. Eddison thanked Mr. Wyman for the input on the article and.the explanation of the procedures proposed. BUDGET REVIEWS BOARD of ASSESSORS David Stusse, Town Assessor, and Robert Leone, Chairman of the Board Assessors, were present for discussion of capital and expense budget requests of the Assessors department. Under Article 29, an appropriation of $92,000 is requested to fund several types of property valuation as required every three years by State law. The Assessors recommend that a quality firm be engaged for this work, rather than staff, and requested the Board's support of their request. The Department's proposed Expense Budget shows little increase except for Contractual Services in the amount of $19,400. The Manager is recommending $8,004, which reflects a decrease over Mast year's appropriation. TREASURERITAX COLLECTOR f James Kane, Treasurer and Tax Collector, informed the Board of improvements in tax collection because of the collection system now used: a combination of lock -box, in -house computer system and the work of a deputy collector for delinquent accounts ..4 He distributed a chart showing comparison of percentages of collected taxes since 1984, noting a significant rise in the payment of excise tax hills. Mr. McSweeney painted out that water and sewer charges were ranked highest as non - collected. He suggested that in light of future rate increases for these services, demand charges be significantly raised. COMPTROLLER John Ryan, Comptroller reviewed with the Board FY89 budget requests in the following areas: Office Machinery /Maintenance: $35,000, capital outlay requested. The Manager will consult with the Data Processing Committee for advice on purchases proposed. Repair and Maintenance Printing Equipment Rental Office Supplies Postage Printing & Reproducing Data Processing Computer Maintenance Micro Maintenance D ues VAX Maintenance Other Expenses Software Computer Supplies Computer Paper Equipment Treasurer /Collector budget requests were noted: Repair & Maintenance Contractual Services Advertising Data Processing Printing & Banking Services Foreclosure Office Supplies Computer Supplies Recording Fees Dues Insurance & Surety Assessor's Department requests: Contractual Services Data Processing Binding Books & Periodicals Office Supplies Computer Supplies Computer Paper Instate ''ravel Dues Board of Retirement,, General Expenses Contributory pension Fund Non- Contributory Pensions Pension Funding Pension Casts mve Oma Selectmen's Meeting �- rebruary 1, 1988 Upon motion duly made and seconded, it was voted to adjourn at 14:x3 D.m. F A l. 3J � CW n Mr. Ryan also reported on amounts requested in the following areas: Maturing Debt Interest on Dept Tax /Bond Anticipation Loans Mr. Whi informed the Board that he is e the feas of consolidating all financial operations and of establishing a central purchasing agent, which he saw as money saving procedures. He thanked Mr. Ryan for his assistance to him during the budget process. Board members also expressed appreciation for his presentation of information on the fi operations of the Town,, EXECUTIVE SESSDN Upon motion duly made and seconded, it was voted 4 - 0 by ro11. call vote, Mr. Enidi.son, Mr. Dailey, Mrs. Smith, Mr: McSweeney, to go into Executive Session for discussion of matters of litigation and collective bargaining. A true record, Attest: Executive Clerk f Pir £� SELECTMEN'S MEETING February 3, 1888 � . A meeting of the Board of Selectmen was held on Wednesday, February 3, 1888, in the Selectmen's Meeting Room, Town Office Building, at 7 :30 p.m. Chairman Eddison, Mr. Marshall Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. White, Town Manager; Mrs. Snow, Executive Clerk, were present. ENTERPRISE FUND Mrs Eddison noted that the 1387 Town Meeting had encouraged the creation of Enterprise Funds by the acceptance of the General Law which would allow Water and Sewer to be treated as an enterprise account. This year will be the Town's first attempt at implementing under this system. Mark Johnson, Sr. Accountant with Deloit, Haski & Sells, was present for discussi of enterprise accounting. He commended the Board f its support of the State Enabling Legislat and outlined the advantages of operating under enterprise account procedures. In answer to Mr= Marshall's question as to whether a depreciation factor for equipment and infrastructure.would be included, Mr. White stated that there would be a depreciation allowance next year in water and sewer enterprise accounting and requests for appropriations. Mr..dohnson felt that Lexington's rate structure was low in both water and sewer categories. He did not advocate rate "tiers" in the Town, as is done in large cities. Mr. Marshall requested historical data on Lexington water and sewer rates. Mr. Whi will also provide a projection of rates to accomplish the goal of a 100% fee supported dater and Sewer system under the enterprise fund. Mrs. Smith pointed out that there will be significant acceleration of MWRA charges in the future which have been projected at 40% within the next three years. She advised that Lexington and all other communities take a stand now, and inform MWRA that under Proposition 2 1/2, towns cannot accept these large increases. DPW ENGINEERING BUDGET REVIEW Richard Spiers, director of DPW and Engineering, and Francis Fields, Town Engineer, were present for review of the FY88 budget requests of those departments. Mr. Spiers reported that all DPW /Engineering Supervisors had participated in an educational program on management and basic and advanced supervision. He felt that it had contributed significantly t more positive attitudes and better communications between the two departments. Mr. Spiers is attending a 13 weekend course on Community Issues, which he is finding beneficial. The organizational structure and functioning of the departments were reveiwed. The following DPW/Engineering Personal Services and Expense Account requests were reviewed: Highway Maintenance General Office Expenses Park Division Snow Removal Road Machinery Engineering Division CV C Town Building Maintenance Sanitary Landfill Shade Tree Refuse Collection Cemetery Traffic Re�gul at 3 fln Street Signs f Inset Suppression Dutch Elm Disease Street Li Sewer Maintenance Water Department Mr. McSweeney had Deft the meeting at 8:50 p.m. Capital and Operating Article Requests for Street Resurfacing; Water Ma Qua parki Lot e rati on and e p Maintenance; Westview Cemetery; Exhaust Fan, 201 Bedford Street; Road Machinery; nd repairs to the Fire Station Roof; were discussed, � � T t was noted that the request for funds for replacement of Town oi...1 storage tanks had been dropped for now, as recommended. � In discussion of Water Acct: *129, the Manager had recommend $I,505,846 rather than the recommended e $1,518,571 requested. ue further recommended that developers be responsible for the cost and installation of water meters in newly constructed homes. Upon motion duly made and seconded, it was voted that water meters, of a type specified by the Department of public Works will 311 be installed at the time of construction of new homes by the developers who build them. The cost of the meters will be .incurred b y th e developers. Mr. Spiers was complimented by the Board and Manager for his excellent budget presentation an � p d for his ready response to questions asked , RESOLUTION - TOM SULLIVAN Upon motion duly made and seconded, it was voted to ap prove the issuance of a Resolution in recognition pp � i �n �f service �e t� she communi of Thomas Sullivan, upon the occasion of his retirement. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 4 - 0 b roll call vote: Mr, Eddison Mr. Marshall, M Y � , r. Dailey, Mrs. Smith, t� �� Executive Session for discussion of matters of 1 i t i at i on with no intent to resume p en session. Upon motion duly made and seconded, it was voted to adjourn at 10:07 p.m. A true record, Attest: Mar ' [ z�n n� x" E Clerk �i . SELECTMEN'S MEETING February 8. 1988 A regular meeting of the Board of Selectmen was held on Monday, February 8, 1998, in the Selectmen's Meeting Room, Town Office Building, at 7:90 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr Wh Town Manager Mrs Snow, Executive Clerk, were present. Mr. Cohen, Town Counsel, arrived later= PUBLIC HEARING BOSTON EDISON HAYDEN AVENUE Mr. Eddison opened a Public Hearing on the petition of the Boston Edison Company for permission to install conduit in Hayden Avenue. Mr. Chisholm,'representing the Edison Company, expla +ned that the work was necessary to provide backup electric service to the Beal Company, 2 Ledgemont Research Park on Hayden Avenue. There being no further statements in favor or. in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plan and orders of Boston Ed ison Company for the purpose of obtaining a grant of location f approximately sixty-seven feet of conduit to be placed in Hayden Avenue northwesterly approximately 890 feet southeast of Spring Street. EXECUTIVE SESSION .Upon motion duly grade and seconded, it was voted 5 -- 0 roll call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith -, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation, with the intent to resume open session. Open session was resumed at 8:00 p.m. MINUTES Upon motion duly made and seconded, it was voted to approve, as presented, the minutes of the Selectmen's Meeting on January 25, 19980 RAILROAD SPUR Mr. Eddison updated the Board on the status of attempts at acquisition of the Railroad spur at Hanscom Field. He, the Town Manager and Betsy Anderson, Bedford Selectman, had met with Massport Director Davis for discussion on whether Massport intends to pursue its interest in purchasing the spur, as previously indicated. Mr. Davis agreed to inform the General Services Administration that Massport has no interest in acquiring the spur. Mr. White had conferred with GSA On possible joint purchase of the land by Lexington and Bedford. GSA will get back to Mr. White with further information on procedures to be followed. BOSTON PROPERTIES PROPOSAL Mr. Eddison reported on his attendance with Joyce Miller, Conservation Commission Chairman, and Jacquelyn Davison of the North Lexington Association, at a February 2nd hearing before the Middlesex County Commissioners on the proposed development of Boston Properties. Lincoln, Concord, Lexington, Bedford, Weston, ano the City of Cambridge A U1 . 2- have expressed strong opposition to the proposal which would generate very high additional traffic volume and would require a widening of Old County lead in Waltham. The adverse impact on the Cambridge Reservoir and Hobbs Brook Basin was also of concern. The County Commissioners will view the site on March 9th and wil make their decision by April 5th, Mr. Eddison asked the Lexing •� Minute -Man to ublicize the proposal p p p and its implications, as had been done with the Tracer Lane proposal. LCC CHAMBER OF COMMERCE POSTER CONTEST Mr. McSweeney reported that winners of the Crosswalk Observance poster contest sponsored by the Lexington Center Committee and the Chamber of Commerce will, be honored by both groups on February I th the Selectmen's Meeting n Room at Y g �. �� p.m. Thirty ,,o forty entries had been received from students in the Lexington Schools and of these three High School and three Elementary School students were declared winners and will receive cash prizes contributed by the Chamber of Commerce. Mr. McSweeney invited Board Members to attend, if p ossible. RECREATION BUDGET REVIEW Joan Halverson, Recreation Director, was present for review of the budget requests of the Recreation Committee. The Committee will be asking for a 5% raise for seasonal workers' salar and additional tennis leader and an 3th week of Special deeds summer camp. The Recreation budget is offset by revenue from fees and state g rants which resulted last year in net cost to the Town of about $35,000 +. Also requested will be an appropriation for Winter, as well as Spring and Fall, Special Needs classes. Capital request in the amount of $9O for rehabilitation of the tennis courts at the Center Field was discussed. If approved, construction would start in mid August, so as to cause as little ...r disruption as possible. Mr. White recommended that this work g o ahead this years Budget requests of the Recreation Department amount to $210,217., including Personal Services. The request had received the approval of the Town Manager, RECREATION FEE SCHEDULE Ms. Halverson referred to the recommendation of the Recreation Committee that Pool Membership and blanket Bal' fie' d Permits fees be increased. A chart showing additional revenue to be expected from these rate hikes in the amount of $II,204, was noted. The Selectmen expressed support of the fee increases as proposed. MEETING SCHEDULE Tt was agreed that regular Selectmen's Meeting will be held on February 22, 23 March 7 32, 2l, 23, and 30th, The meetings on March 28 and March 30 will commence at 7 :00 p.m. CONSENT AGENDA LIMOUSINE LICENSE Upon motion duly made and seconded, it was voted to approve the application of Keith Rumbo, Air Limo Services, Inc. 233 Littleton Rd., Westford, MA for Limousine License for transportation from Westford to Logan Airport passing through Lexington. COMMITMENT OF CYCLE 3 WATER BILLS Upon motion duly made and seconded, it was voted to approve the commitment of Cycle 9 Water B i 11 s for the month of February, in the amount of $29,307.42. r Selectmen's Meeting -3- February 8, 1988 WAS_, SEWER DEMAND CHARGE _ABATEMENTS, Upon motion duly rude and seconded, it was voted to approve abatement of $1,395.18 in Water charges; abatement of $1,851.02 in Sewer charges; and $1.00 in Demand charges. PROCLAMATION. NATIONAL PATRIOTS WEED � �IIIIAII IAIIAIIr�A A111111�1 Upon motion duly made and seconded, it was voted to proclaim February 15 through February 21, 1888, and National Patriotism Week, urging all citizens to ex press gratitude for the privilege of American Citizenship with appropriate celebrations and observances. PROCLAMATI ON BOY SCOUTS OF AMER I rA 7 8TH AN N T VERSARY WEEK - , ... Upon motion duly made and seconded, it was voted to proclaim the week of February 7 through February 13, 1988, as Soy Scouts of American 78th Anniversary Week, urging all citizens to extend congratulations to the Boy Scouts of America on its service to the community. CONSERVATION COMMISSION BUDGET REVIEW Mr= White referred to an increase in the Personal Services request of the Conservation Commission, to meet competitive pay for seasonal workers. A request had been made to fund rental of a pick --up truck, but, as recommended by the Town Manager, the Department will have the use of a Town truck and the item will be dropped. .Charles Wyman, Director, and Joyce Miller, Chairman of the Conservation Commission, were present for the discussion. It was noted that $15,000 will be needed to supplement the Conservation Fund, replacing last year's expenses. Mr. Whi referred the possible effect on the Fund if the Railroad spur is to be acquired. 90% of the Commission's requested expense budget of $10 would be used for public access to and management of conservation land, with other expenses remaining basically level.. Mrs. Miller reported that the Commission is still in negotiation for a significant but not large parcel. Purchase of the land may be proposed at Town Meeting and would be discussed beforehand with the Selectmen in Executive Session. LIBRARY BUDGET REVIEW Mr. White outlined the Budget Request of the Cary Library, covering Expense items in the total amount of $217,150 and Personal Services requests at $750,884, or a total of $967,814.00. Persona+ services would increase by 1% and Expenses by 4.8%. A breakdown of funds spent for various programs was given. $:.50,000, under Capital requests, will be proposed for reroofing a portion of the Library and for expanding shelving capacity. An overview of these proposed projects will be given at a later date when more information is available. PROSPECT HILL ROAD EASEMENT'S Upon notion duly made and seconded, it was voted to approve and execute Orders of Taking for temporary and permanent easements on Prospect Hill Road relative to construction of sidewalk at the following properties: 4 - Sidney S., Ur. & Becky H. Hatt 85 Prospect Hill, Road Florence M Murray 68 Prospect Hill Road Ronald D. & Linda Mt Catzke 75 Prospect Hill Road Hamid Keramaty & Catherine M. Coy }ins 72 Prospect Hill Road Margaret Calder 50 Prospect Hilo, Road BUILDING INSPECTION FEES Mr. White noted that a comparison of Building Tnspection Permit Fees with other communities had been undertaken in conjunction with the budget process, which showed Lei: i ngton' s fee structure to be low, we proposed an increase from $5.00 per $1,000 to $8. 00 /s1, ODO of construction. Minimum and miscellaneous fees had been changed and a new fee of $500 for deed review and determination of lot bu i.ldabi l i ter is included in the proposal. An additional $+25,000 would be realized, based on last year's revenue from fees. Upon motion duly made and seconded, it was voted to approve adjustments and increases in the Lexington Building Department Fee Schedule, as proposed by the Building Commissioner and recommended by the Town Manager. REVIEW of HUMAN SERVICES BUDGET RECOMMENDATIONS Harvey Lowell and Robert Cushman, Co- Chairmen, and Steve Baran, Human Services Coordinator, attended to present the Committee's written report to the Board on its evaluation and recommendations on funding proposals of Human Service Providers for FY88. Mr. Lowell reviewed the Committee's responsibilities as Charged by the Selectmen, and its ongoing efforts to assess changing human service needs in the community. He described the Committee's work in developing a program that would revitalize the existing Senior Health Monitor program. Mr. Lower, outlined procedures followed in review of regular funding requests and the process involved to revi talize the Senior Health Monitor program The Committee's efforts had been guided by awareness of the Town's role in providing for those who need help and current future fiscal constraints faced by the Towns COUNCIL ON ACING The Committee recommended an appropriation of $58,888, as requested by the Council on Aging. Mr. Lowell pointed out that this amount would cover only a portion of the CoA budget, with the remainder tom i ng from several public and pr sources. CENTRAL MIDDLESEX ASSOC. FOR RETARDED CITIZENS (CMARC) Mr. Lowed described CMARC as an outstanding agency that works to meet client needs in training and placement services to retarded adults, and recommended that the $10,€00 requested by approved. COOPERATIVE ELDER SERVICES (CES][) CESI provides an Adult Day Health program for f ra i 1 elderly people, and served 22 Lei. i ngton residents this ;rear from its Arlington facility. Level funding in the amount of $8 , 0 0 i s requested and has received favorable recommendations from the Human Services Committee. ..end Selectmen Meeting - Febr u ar ;_ 8, 1988 MYSTIC VALLEY MENTAL HEALTH CENTER, The Committee recommended $0 fundi for Mystic Val l ev Men t a.l Health, in view of the discontinuance of ou rpat i en t care to Lexington residents and those of other her c o m m u n i t i e s in x t y _ service area. Car is now given at other agencies located in Woburn and Art i ngton s The recommendation to deny f ��89 f undi nq �.,ias made without prejudice to any future request , should MVMH develop new ��r�grar��� � far ti cu l - Fr in relati to Lexington Schools, REPLACE Mr. LOWe.i l de R ePi ace as a Lexi c o u n s e l i n g program that works. wi try adolescents and thei f provi cr 3 c.; z_ intervention ser vices, outreach, : n�' �ar��fat i ��rs and '" oferr a1 j a dr�� -i r� cen a�"�'d counseling, He noted tha last ,g ear , R eP l ace had lost a $24 a ar=t f rom the Dep of Men t a l. Healt o f s t a t e w i d e p o l i c f) c-h' an gee and the T{ ;wr. had fu RePl ace above the l of its usual appr to all ot. , time for development o f other funding sources, Thi is r near, , Re Place had requested funding of $_fig, 000 or 2 `23 of i ts � - p rojected ec t ed hu dge t , but had adjusted that request t o 75 _00 after er discussion with the Human Services C o m m i t t e e , The Comm i t tee recommended a $65 , 000 a ppropriation, Mr. Lowell spoke of Replacer s unsuccessful efforts to obtain United Wal Funding and in general, the difficulties in finding sources. o - non t ate funding, noting the Human Dery i ce � :ommi t tee * e o n g o i n g et f or to to assist in this area. Concern was expressed by Board members about the need for a more formal relationship between RePlace and the Town to correlate funding with programs i.e. with Police, School =, Recreation, and Health Departments and that more wo needed' to b e done i r, t area before larger 1uffie. are appropriated. Information on operat i oreal issue a.i. S.0 need to be explored before a decision is made on funding. A s d i d the Human S e r v i c e s u orrtm i t t ee the Town Man � e l ! , ager r c��t���i�'� � ��_� a $65 appropriati . � � r . E dd i so n ques wha di sad } a n t ages pr ev en t Re ace f r � =Fr, ac as a mo re br ba se d agency, thus being e l i g i b l e for S t a t e funding, Mr. Lowell poi nted out that Replace would they: be subject to State requiremen r egarding service to ot her t ow ns a t el t tha t�,i s � o uld Chan i t s character, f u n c t i o n an e f f e c t i v e n e s s . , It w as agr eed t RePl ace he asked t provide more r• i n f o rm a t i on o n i ts p an fun be o re anV d e c i s ion on r level of funding i e made: gE `� I � HENLTHf�' I NDEPrNDENT L i �:� I Ng MOO I `' PROGRAM Mr . L owe r ep o r t ed t h at t S en i ,_r H eal t Mo i for i n flroQ arr, Curren tly operated by Vi si t i ng N ur ses and L:c =rrmun i t u Neal th, serves 20 f r a i 1 e. der Iv 3 es i den '. s. 1 ,,j h o o L f f e r lrti s e i e r . f r' � w _ �i � � �� t � � t tf � d F -� i.,= I t h �i u r _ � n 9 # �..i � � € e P 1 a cerr en t . H e n o t ed t h e g nq of der y ' � '�opulat i �In In' l o(,,in a s d ear , �F 1 7 1J L1 _ 1 .i discharges after hospital e t av e as having adverse effects on t heal th and qual i ty of l if e of Lex i ngto,; `e elder' jr- Jr � w6w These developments pointed out the increasing need for services such as ... the SHM program which the CoA, with input from the Human Services Committee, has begun to develop. Questions arose such as whether the program was useful for the elderly, their families and physicians; administrative deficiencies in program operation; and the numbers of residents who would benefit. The Human Services Committee spoke to physicians about the program who regard it as a necessary and effective one, Regarding administrative deficiencies, the VNCH Director has developed more effective reporting procedures with the Town. Regarding the number to be served by expansion of the program, Mr. Lowell outlined the objectives of the Committee working in conjunction with the Council on Aging, Minuteman Home Care and other Town and community agencies*. Program Design was outlined by Mr. Lowell and several remaining issues to be clarified were touched upon. The Human Services Committee recommended that $33,000 be allocated for the Monitor program. An Additional. $4,000 is available through the Board of Health. Mr. Eddison expressed the appreciation of the Board for Mr. Lowell's fine presentation. Mr. Marshall echoed those sentiments and said he was pleased that the Committee had taken on the responsibility with regards to determining Human Service Needs in the flown. The Council on Aging was thanked for its ongoing excellent work with the elderly and for taking a major step in developing the groundwork for the SHM program. Mr. McSweeney described the services, including the monthly newsletter, offered by the CoA. Steve Baran's fine work as Human Services coordinator was acknowledged. Upon motion duly made and seconded, it was voted to adjourn at. 10:31 p.m. A true record, Attest: t arion H. Snow Executive Clerk i. 'a 1 ' 0 P . S I S DIEMETMG F p Fy February 22, 1988 A regular meeting of the Board of Selectmen was � held on Monday, February 22 ■ 1988, in the Selectmen's Meeting Roam Town of fi.ce Bull ' �` at 7:30 p.m. Chairma F Mr. Marshall, Mr. Dailey, Mr. M cSweene y* Mr. ate, Town Mara '; Mr when, Town Counsel; Mrs . Snow, Executive Clerk, were present. PUBLIC HEARING BOSTON GAS U1�Y S '` -son opened a public hearing on the petition of Boston Gas Campany for permission to install a gas main on Tewksbury Street. Fred Amerault, representing the Gas C aripan y, explained the need for the work to service the Lexington Housing Authorit 's elderly housi f aci l i Greeley Village, Y y tY• y age. There being no other statements in favor or in sition the hearing clo Chairman declared the °pF° • sed. Upon motion duly made and seconded, it was voted to approve the petition, plan and orders � � p of Boston Gas C y to obtain permission to install approximately 110 feet of 4 -inch gas main in Tewksbury Street • as shown on ac yang plans. , REPLACE FUNDim RE Mr. Eddison referred to previous review on February 7th of the Human Services report on the request for appropriation of Replace. Connie Counts, President of the Board of Directors of RePlace ■ outlined the functions, , services offered and history of the facility, ty. Heather. Jones, Sr. High School student and member of the Replace Board on the Connection on hotl , a peer program bei conducted by her and 20 -30 other trained teen-agers to offer rtunit to troubled le to �P° Y Young people c ' cate with peer counselors when in crisis situations. She stated that a decrease in Town funding would program, mean a loss of this which � a�n ■ ch provides an important link in the network of prevention services and promotes social and emotional g rowth among the peer leaders. Judy Zabin ■ of the Replace Board, informed, the Selectmen of efforts undertaken to obtain funding for Replace. Bill Hays, Replace o , reviewed the effect on RePlace service in the event of a budget cut which would mean a cut in staff and a reduction of services to Liexington Lexington youth and families. As discussed at the March 7th meeting, RePlace is requesting .fie g $73,500 from the Town and the Human Services Committee i s r ecommend i n g $50,000. Mr. Hays gave information on carrmitted levels of service ce at various amounts of funding regarding the Counseling Program Outreach/ . Education, in Center P tY �'°P` ► P e er Program, and ac�ministratlon . He asked that the Town permit RePlace to continue at its current level of service and that funds be appropriated to allow another ' which to level year' in .... op g to replace the $ 2 4 , 0 0 D of State funds lost, Lowell, Human Services Committee Chain ian, recapped RePlace's FY88 extra funding, appropriated on a 1 -time basis. He stated the Cairmittee's reccmnendation of $50,000, rather than the requested $73,500, coo 26M The Town Manager recommend $50,000 based on last year's agreement. Steve Baran,, Human Services Coordinator ■ spoke on the issue of coordinated services to youth and outlined current efforts to obtain state and federal funding. Bill Blout Replace Director■ was optnustic about the possibility of obtaining EOC'D funding. Mr. McSweeney said he was impressed with the large turnout of behalf of Replace. He echoed the positive cam ents made by other member with r eg and to the services offered. He repeated his interest • eased coordination and 'cations with Town agencies and felt in increased encouraged with progress being made in that area. Mr. Marshall expressed his support of the $73,500 request of but felt that Replace should make every effort to operate as in Replace , the past with a lower ratio of Town support and more funding from other sources and so maned. is Mr. White asked that Replace provide a definition of its services and for identification of other programs with which it could interact. Mr. Dail said he was convinced of the existence of need of the • � those who would be helped Rep lace services and felt an obligation to th by those services. He seconded Mr Marshall's motion. Motion having been duly made and seconded, it was voted to support the request of Replace for an appropriation of $73 ■ 500 for FY' 89 . DRESS FUNDING • ..o The Tom Manager reviewed the request under Article 31 for fu of the ation of the IE�RESS Min System in the amount of open $237,000. Total operational costs are $370,0 00 ■ offset by $53 ■ 000 in revenue from fares and $80,000 from MBM funding He described the services provided on 8 routes and noted that ridership has been down for the past 3 years. He wed the goals of close supervision of the performance of the contractor; impraved maintenance; the development of a marketing program to increase participation and encourage purchase of passes. _The Transportation Ad v i sory Cmnittee will again a existing routes to see if they best serve the needs of the Town. Effort will be made to provide better statistics on ridership per route and age characteristics of riders. He reported that garaging of the buses at the Fire Station seem to be eke g going well Mr. Marshall noted that more use of DRESS to the Center could help with the parking problem there and asked that that concept be included in any study done of Center parking. Mr. White will respond to Mr. Mc 's question as to use for charters of LEXPRESS buses in of f-hours . - I S ARTICLE ASSI Mr. Eddison had proposed assignments of Warrant Articles to each Selectmen and asked members if any of the designations had seegm�ed inappropriate. All agreed that the list of assigr�nents should stand. If there are an y future changes. the Moderator i s to be inf ormed . V=W S e lectmen's Meeting February 22, 1988 - 3-- Upon motion duly made and seconded ■ it was voted to approve as resented the minutes of the P Selectmen's Meeting on January 27, 1988 MMIESEX COUNTY CHARTER C 44ISSION REPORT Mrs* Smith's memo of 2/12 , caiventing on the draft report of the Middlesex County Charter Cannission was noted. Mrs. Smith had pointed out the proposed expansion of the Cam Assi.on with jurisdiction over more functions, and the addition of a paid Director. She also noted the delay in receiving the draft and the poor quality of the presentation re printing and collating. Mr. Marshall agreed with Mrs. Smith in her concern about the expanding scope of the Commission. Mr. McSween Middlesex County , � Advisory Board representative, noted that many members of the Charter Camussion are connected in other ways with county Government, He noted a March 30 meeting Advisory Board at which comments will be submitted on the draft Charter and asked for a statement of the Selectmen's views, As requested, Mr. White will arrange an appointment with Paul Meaney, who represents Lexington on the Charter Commission, to Pr ovide more ' formtion. APPOINTMENT To DESIGN ADVISORY CON 4ITTEE Upon motion duly made and seconded,, It was voted to appoint Albert Huang, 82 Pleasant Street, to the Design Advisory Committee, to fill the unexpired term of Daniel Roos to Septemb 30, 1988 CONSENT TION (]PIIITINC DAY P ARADE Upon motion duly made and seconded. it was voted to approve the request of Joan Halverson, Recreation Director, for permission to con apara►de and an Openin Day Ceremonies cn Saturday, April 23, 1988, beginning at 9:30 a.m. TREASURER BOND Upon motion duly made and seconded, it was voted to approve Local Official Bond in the amount of $190,000 for James R. Kane, Tr ABA SCR CHARGES Upon motion duly made and seconded, it was voted to approve abatement of Sewer Charges in the amount of $238.71 and of Water charge in the amount of $318.94. OF STFUM OPENIM PII&MIT FEES Upon motion duly made and seconded, it was voted to approve the commitment of Street Opening Permit Fees in the amount of $100.00. .... CONTRACT FOR CARPET INST CN. /Traf SL Upon motion duly made and seconded, it was voted to execute Contract #88 -•11 for installation of carpet in the Town Office Building in the amount of $13,068,,23, awarded at the Selectmen's meeting 25 1988 and Con - on January tract # H 8 10 for i nstallation of traffic signals at the East Lexington Library in the amount of $28,547.00 awarded at the Selectmen's meeting on January 25 , 1988,o �40W USE of Upon motion duly made and seconded ■ it was voted to the request of the Lexington Minute Men for use of the Battle Green fram Sunday, April 10,, 1988, for rehearsal of the 2:00 to 4:00 p.m. on reenactment of the Battle of Lexington with a rain date on April 11th at 6:00 p. m. and cn April 18, 1958 for the actual reenactment. CAVE DAY LIQUOR LICENSE, ST. BRIGID' S Upon motion duly made and seconded, it was voted to approve the application of St. Brigid's Parish for one Day Liquor License on Saturda y, March 19, 1988, on the occasion of a St, Patrick's Day Dinner Dance, in Kielty Hall. GM TO CON ON CCNMISSICS Upon motion duly made and seconded, it was voted to accept a from Dan bbCabe in the aamvunt of $160.00 given to the Conservation Carmi ssion and for deposit in the Conservation Fund. gift USS rExzNGZaN NM RrAL Mr. Eddison noted that the proponents of the memorial to the U.S.S. Lexingtons had received approval of the Historic Districts Camiission of the design of the monuments. Decision on whether to light the memorial is yet to be made. Mr. Eddison asked for the s' views on the issue and asked the Town Manager about his feelings on the level of protection fram vandalism needed. Members of the Lions Club will meet with the Selectmen with their lighting proposal and final plans for the design. WASHINGTON CONFEPJENCE Mr. Ed I reported on his and Mr. White's attendance at a N AA spo nsored conference in Washington and at a reception given at the hcme of Senator Kennedy on February 17 and 18. He felt that the experience had been of great benefit and cammented on the excellent program presented. Upon motion duly made and seconded, it was voted to adjourn at 9:20 p.m. A true record. Attest: ion H. Snow Executive Clerk � ,r' S is I�T'ING i February 29, 198$ Y.. A regular meeting of the Board of Selectmen was held on Feb 29 1988, in the Selectmen's tamen' s Meeting Rva�n, Tom office Building, at 7:30 p.m. Chairman Eddi.son, Mr. Marshall Mr. Dailey, rs Smith,, Mr, y' ' eyI Mr. T�hite ■ Town Manager; Mr . when Town Mrs. Snow Executive ounsel, e Clerk, were present, LIGHTING, USS LEx MIMRIAL William Fitzgerald and Peter D tteo of the Lions Club were present for discussion of the proposal to illuminate the mararial to the five USS Lexington , to be installed between the visitors Centex and Buckman Tavern. Mr. Fitzgerald informed the Board that plans for the dedication on April 18th are going well and that Governor Dukakis will atten the ceremony. He referred to an existing amber light on the Buckman Tavern vern, which it was thought might adequately illuminate the me�rr�rial. A light on a yardarm on the mmwial flagpole can be installed if the Buckman Tavern lighting needs supplementing, Chief Furdon had agreed with the plan to test the adequacy of the existing lighting, which will be a cost saving measure to the Lions of about $1.500. ■ an The Selectmen concurred with the plan for a trial period of the z Bookman Tavern lighting, g tsng. REPAINMG OF BUCDM TAVERN Grossiman President of the Lexington Historical Soci n �' was present for discussion of the Society' s proposal to r t the Buckman Tavern in a color believed to be s � m � lar to its color in 1775, and to remove the existing shutters. He noted that the Tavern is ' d. of � need and felt that this would be a good time to consider the change Proposed. Peter Kelley, who was also went had done P�` an analysis of the various layers of paint in a chi taken from the building, the 1775 P ding color had appeared to be a light mustard color Cream colored trim and a black or dark green door is ro sed, Mr. Kelley eferred P 1� Y to a report by Sara Chase of the Society for the Preservation of New England Antiquities and outlined the r p ocedures followed in her chronological study of the layers of colors. He displayed a rendering of the tavern in the proposed color and min us the shutters. Herequested permission from the Town, as the owner of the PrOPertYr to petition the Historic Districts Cargnission for the c in appearance . Mr. Eddi son raised the question as to how far the e f qu st or authenticity would go in the attempt to restore the 1775 look and ask if it might lead to r of existing shrubs and trees on the Green and all modern amenities and plantings at the Tavern. He referred to Article 3 4 of the Warrant which asks for of a stud on Desi �••. Guide-lines for the C: g y Center as proposed by the Design Advisory Committee and by which this proposal could be nezzured Anne Ireland of the Historical Society aid the proposal is tY P opo geared only to bringing back the Tavern building to its original a appearance Sh e pointed out that there are no foundation plan . ting s now and that there are no plans to rea�rove trees. � 0=26= She felt that Buckman Tavern ■ which is the major property under the womi j urisdicticffl of the Historical Society should stand out from Other buildings around the Green. . MarJ jorie Blanchard also felt that the Tavern should be painted 1n its original color. Barbara Sch�nickley did not favor the change. She suggested that a small model in the original color be placed inside the Tavern. PP S . Lawrence Whipple, Historical Society Historian, was in favor of leaving the Tavern white but with removal of the shutters. Mr. Marshall estioned whether this proposal was one which could � BUSINESS appropriately be Judged under Design Guidelines for the CENTRAL PP DISTRICT and said he was sympathetic with the efforts toward authenticity. Mr. Eddison said he would like the benefit of the viers Of the Advisory Cam - ittee before deciding on the matter. He added that Design rY � � he was not making 'a statement of opposition bu t felt that certain procedures should be followed. Mrs. Smith said she would be happy with the colors proposed but not with removal of trees or shrubs. Mr. McSweeney said he found the new colors pleasing, but agreed with D.A.C. i.nvolvement. Mr. Marshall said he would not oppose D.A.C. involvement, but had felt that it would make the process unnecessarily camplex. motion duly made and seconded, it was voted that the Design � � sal for Advisory Cammittee will be asked for advice on the proposal changes to the e of the Buckman Tavern, before decision is made by the .r ppear Selectmen MIDDLESEX COUNTY CHARTER COMMISSION pawl M e aneY gas of wcburn, district's representative o n the Middlesex County Charter Carmission recapped procedure s of the Cammission since its formation in November 1985 Since January of 1987, two mee p month and four public hearings an s of the Chart have been held. There had been sparse debate on the question of abolishing County Government and as a County employee , M Heaney said that he had abstained from involvement. He noted that agencies under County control such as Registry of Deeds the Court Houses, Billerica and East Cambridge Correctional Institutions and the County Hospital in Waltham. He estimated that deliberations were about 75% canmpleted and that the g eneral view was that County Gaverr1rient should remain sanewhat the intact with the County being broken into nine districts and keepin cwt manag emen t type of operation. It had also been felt that the Y �n a County Treasur and the Registrar of Deed s should be PPa ioted, not elected. Final decision on the Charter is e xpected within three months. It wl ' 11 be su b m itted to the House of Representatives before being voted on by the citizens. Mr. Heaney felt that, as ccnpared with others, Middlesex County agencies are in g ood shape. He noted that jails would remain under County jurisdiction for at least a year. 3T $ no Selectmen's Meeting - 3� February 29, 1988 In the discussion that followed ■ s expressed their opposition to several aspects grcwth, of the draft Charter. Among these were instead of streamlining of County functions and increase in Commissioners and proposed loss of budgetary control by the Middlesex County Advisory Board by a 2/3 override of its decisions by the County Council. Board members were in favor of a County Manager and appointment by that Manager of County Treasurer and Register of Deeds. Also pointed out was need to receive distributed materials far enough in advance to allow for review and input at hearings and meetings Mr. Meaney reported that a final draft of the Charter will be received in about two months, . Mr . Eddison thanked Mr. Meaney for his attendance and for the informmation provided. SIDEVOUR C CNTRACT Upon motion duly made and seconded, it was voted to award Contract #88 --4, Sidewalk Construction, to Bernard J. Lazaro, Inc., 53 River Street, S. Acton, MA, in the amount of $88,,69 for the following areas: Prospect Hill Road; Marrett Road fram Kendall to Clarke Middle School; Worthen Road in front of Walgreen Drugstore; East Street fran Lowell St. to the Woburn Line; Pleasant Street frarn Concord Road to Route 2. Approval was subject to approval by Town Counsel of bid form. SUPPIMWMY APPROPRIATION, I/ I CU ON WORK Upon motion duly made and seconded it was voted to approve Supplementary Appropriations under Article .10 for authorized capital 0 i zmpravements n the amount of $50.400 . It was also voted to support transfer from Article 40 of the 1985 Annual Town Meeting in the amount of $37.160.49, and transfer of $13, 000 for the General Fund for the . same purpose. Mr. White presented data focusing on the per capita casts for school and Town services and historical trends of budget appropriations from 1980 to 1989, as compiled with the assistance of John Ryan, Coniptroi The material had been prepared to give a picture of how programs have been funded and allocations made in the past, as c ampared with.currect requests. A proposed meeting with the School Committee on March 3rd for budget discussion was considered. Three s of the Board of Selectmen had conflicts on that day and would be unable to attend. Mr. Marshall and Mr. Dailey felt that the meeting should, be held after the Town election, with a reorganized School C.ammittee. Mrs. Smith agreed and noted that the Selectmen have no control aver O me the School's budget a fact which seems not to be known by the public, in same cases. She felt that a message should be published to clari this fact. It was agreed that a meeting of the Selectmen and the School Caa umittee will be scheduled for after the Town Election. Mr. Dailey • said he hoped that the Camnittee will be told of the scope of other Town demands for funding, M Mr. Marshall thanked the Town Manager for a clear and informative report on budget trends. MIWjTES Upon motion duly made and seconded. it was voted to appr�ave as pr esented the minutes of the Selectmen's Meeting on February 1, 1988. Due to his absence at that meeting ■ Mr. Marshall abstained fraEn voting. A,ppORM4WM To H.D.C. . ..... upon motion duly made and seconded, it was voted to make the following reappointments to the Historic Districts Caninis Sion ■ for terms to expire on January 1,, 1991: Jahn E. Ryan. ■ R egu l ar M representing the Lex ington Historical Society Molly Nye, Associate Member, representing the Lexington Arts and Crafts Society Walter Bergler, Associate Member, representing the Cary Library Trustees RESICNATICN ■ MGMT TASK FORCE Upon motion duly made and seconded, it was voted to accept with regret the resignation of James H. Chambers fram the waste Management Task Force effective immediately. RESOUJTION, STEPH LFAi Upon motion duly made and seconded, it was voted to ratify the poll ..m vote of February 26, 1988, approving the issuance of a Resolution in a ledggment of the accomplishments of Stephen Leach, U.S. Olympic Hockey Team, a Lexington resident. CNE DAY LIQUOR LICENSE - Upon motion duly made and seconded, it was voted to approve the application of the Armenian General Benevolent Union, Greater Boston Chapter, for one Day Liquor License on the occasicn of a dance to be held at the Armenian Sisters' Academy, 20 Pelham Road, on March 19, 1988. SEWER ABATEMENTS Upon motion duly made and seconded, it was voted to approve the abatement of sewer charges in the total amount of $287. 06,, because of incorrect meter readings and for property not connected to Town sewer. CSC MITMENr CF WATER BILLS Upon motion duly made and seconded it was voted to approve camtu.tment of Miscellaneous Water Bills for February in the tota 1 amount of $137.00. rfMMA INFO MEETING Mr . Eddison asked if all Selectmen plan to attend the Tim Information Meeting on Larch 16th and if the Articles assigned to each for that evening are acceptable. Since Mr. Marshall will not be attending, Mr. Eddison will take responsibility for his assigned Arti.c les . selectmen ' s' -Meeting -5- February 1988 Mr. MbSweeney noted the request of Theodore Mann, Chairman � Middl esex County Advisory Board, for input on carcunities ' views on the draft County Charter, subject of the Middlesex County Advisory Board meeting on March 30. Mrs. Smith felt that a letter from the Board should be sent to the Chairman of the Charter Ceti s sion , presenting the points stated earlier in the meeting. Mr. Marshall will prepare a listing of the matters of concern to the Board and Mr. Eddison will draft the letter to the Camni s sion . Regarding the question as to whether County Goverment should continue in any form. Mr. Marshall noted that a few agencies such as the Registry of Deeds, the Waltham - County Hospital., and others will continue to function and that a County structure should be designed to handle these facilities. Mrs. Smith felt that a small structure, tightly run, should be maintained for that purpose and that the proposed expansion of County gavenimnt should be opposed, E� SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote: Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. smith, Mr. McSweeney,, to go into Executive Session for the purpose of discussion of labor relations and collective bargaining, with no intent to resume open sessioan. Upon motion duly made and seconded, it was voted to adjourn at 10:55 p.m. A true record, Attest: o Marion H. Snow Executive Clerk