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HomeMy WebLinkAbout1987-10-BOS-min ti r E'• fM r�r��;l�X7,1 J+Iw"'�� ��''�R!T ;^t� SELEC i ME■i S •EE+'N L. October 5, 1°9,7 f 9 ■ Aregular �,},,a�;� of �l�v Boardof Selectmen � wy� held Monday, n Lr ti�.►g Y44 was on October 5, 1397, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Dailey, Mr. McSweeney, Mrs. Smith; Ms. Adler, Acting Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were preseilt. PUBLIC HEARING, BOSTON GAS COMPANY, SHADE STREET G EE. Mr. EdL.aison opened a Pubic Hearing on the petition of the Boston Gas Company to obtain permission to install 100 feet of gas main in �• �n 's c:1=' �" Y. ; � '� Y s r Y r+ 'E n two t rs n S homes. rT+ � Shade Street, ne ces a �o p-o v i de se {rice t� �_ � new home -. Mr. Spiers, 1irec for of Public Works, explained that t e work, an etension of an e i•s sti aJ gas mainr would be done in conjunction with water and sewer work on Shade Streetf He recommended approval of tL petition. There 1ere being no +IY t h er comments in favor aror or in opposition, M Y , Eddison declared the hearing closed. Upon motion a Llv made and seconded, it was voted ts approve the petition, plans and orders of Boston Gas Company for the purpose of obtaining permission to install ntall 100 0n feet eet o f 2-inch inrh gas main ain i Shade hadG Street, as shown on a plan attchd. ?!:BL T'� r�rss �xr+" +;r��rr}�-tr rR�� COMPANY, k?t� rr I�� 7��rs�}•r3 BLi i i:AR:NG, 3z,.-7 Ld:t ;JAS COM• AN+ , WOOD :.r.■.EE� The Chairman n a b1i c Hearingn thP petition of the Bloston Sas Company to obtain ,mission to in..rtal, 453 feet of gas main in wood Street to provide serYice to t h e Katandin atandin Wo Apartments. Ms. Adler noted the report of Mr. Spiers on a discrepancy between 4 � � construction, t till•; rt _ }���-.k show 5-inch�� ;� andthe �;t t fi the plans for cons,ir .c�+ion, �ihi�:h show a C inch main, peri don ;which references a 4-inch main and recommended adjournment o f the hearing pending clarification. Upon motion duly made and seconded, it was voted to adjourn the Public Hearing on the petition of the Boston Gas Company to Monday, October 19, 1937, at 7:20 p.m. RESORTS OF THE TRAFFIC SAFETY ADVISORY COMMITTEE Peter Chep'n, Chairman of the Traffic Safety Committee was present for review of his Committee's recommendations on several traffic items, referred to the Committee by the Selectmen. :ORDELL REQUEST, TRAFFIC I C SIGNAL, WALTHAM HAM STREET Mr. Ch alp i n reviewed the request of Joan Cordell, 75 Grassland Street, for installation of a pedestrian signal on Waltham Street at Brookside Avenue, which she felt was necessary for the safety of students crossing Waltham Street enrou to to the Clarke Middle School. M.. The Traffic Committee, in the light of a traffic/pedestrian study conducted by the Engineering Dept. , recommended against the installation, since none of the eight warrants to justify the light were met. He also milted that a crossing guard is stationed there, morning and afternoon. =mg. -2- Upon motion duly made and seconded, it Was voted to approve the recommendation of the Traffic Safety Advisory 7cmmittee to deny the request for installation of a pedestrian signal at Waltham Street and Brookside Avenue. NO PARKINS, SUTHERLAND RAD, AER'Ar. STREET Mr. Cha'pin reported on the recom,,Lendation-A of the Traffic Committee on the request of Vicky L. Schwartz and other area residents for prohibition of parking at the entrance to the Sutherland Road playground. Upon motion duly made and seconded, it was voted to approve the recom,,erdations of the Traffic Safety Advisory 7:7m'ttee ',--,r 4:1tallation of "No Paring" signs on the southeasterly side 7f Sutherland Road, abutting on Aerial Street. COHrN REQUrST, STOP 8:3N AT PrACP /APR The request of Rona Cohen on behalf of the Co7-ntryside Neighborhood Assoc. , for installation of a "Stop" sign at Peachtree Road and App7Ptreg, Lane was reviewed. The Committee had recommended that a "Stop" sign would not be warranted at that location, but was in favor of constr.:otion of a channelizing island at the intersection would be in order, to inhibit cutting the corner. mid Upon notion fu'y m=',,dP, and seconded, it was voted to 9-..p-,:ve the recommendation of the Traffic Safety Advisory Committee that a channelizing island be installed at the intersection of Peachtree Road and Appletree Lane. Mrs. Cohen's request for a "Stop" sign at that location was denied. NO LEFT TURN, BATME3REEN TNN Mr. Chalpin referred to the objections of Kevin McGrath, General Manager of the Battle Green Motor Inn, to the "No Left Turn" regulation for those exiting the parking garage of the Inn, as approved by the Selectmen on March 23, 1987. Mr. Eddison noted that he had observed improvement in traffic flow in the Center because of the regulation. Upon reevaluation of the restriction, the Committee had felt that the greater good would be served by retaining it. Upon motion :Illy made and seconded, it was voted to accept the reoommeadation of the Traffic Safety Advisory Committee that the "No Left Turn" regulation remain in force. CURTI°, REQUESTS MAPLE STREET CURBING Mr. Chalpin reviewed with the Board the request of Mr. & Mrs. Curtis, 19 Maple Street, for installation of curbing in front of numbers 15 and 19 Maple Street, as a safety measure. Upon motion duly made and seconded, the Board voted to accept the rood recommendation of the Traffic Committee that since there appears to be no evidence of a traffic safety problem at that location which could be solved or alleviated by curbing, the request should be denied. " Selectmen's Meeting -3- :ctober 5, 1997 With respect to the Committee's advice to Mr. Curtis that the matter should be pursued with the state, he reported that he had written to Rep. Cora: regarding the State's responsibility in the matter. NC PARKING SIGN, CONCORD HILL MARKET, 3RES:IN Mr. Chalpin reported on his Committee's reconsideration of posting of parking restrictions on Mass. Avenue at Lake Street, as approved by the Selectmen on July 15, 1987, The Committee's recommendation was that there be no reinstallation of a "No Parking Here to Corner" sign, but that the restricted area be designated by painting the curbing yellow. Mr. McSweeney questioned the need for the painting since parking near intersections is prohibitied by e;:isting laws. He moved that there be no yellow painting of the curbing. The motion was seconded. Mr. Eddison pointed out that people do park illegally and that enforcement would be needed. Mr. McSweeney suggested that Mr. Breslin, the proprietor of the Market, be asked to inform his c„Istomers and delivery people of the pomm parking restriction and amended his motion accordingly. Motion having been made and seconded, it was vote that the curbing on Mass. Avenue at its intersection with Lake Street remain unpainted and that no "No Parking" signs be installed. Mr. McSweeney offered to request that Mr. Breslin inform his customers/delivery people of the restriction. PROSPECT HILL ROAD, SPEED CONTROL SIGNS Ms. Adler's request for evaluation by the Traffic Committee of the need for additional speed control signs on Prospect Hill Road was discussed. This work, if approved, would be done in conjunction with installation of a sidewalk on Prospect Hill. Mr. Chalpin reported the Committee's recommendation against additional signage at this time. He added that if a crosswalk is planned, alert signs would be appropriately placed. Upon motion duly made and seconded, it was voted that no additional signs will be installed on Prospect Hill Road at this time, hut that ongoing increased Police enforcement will be maintained. It was also voted that when a decision on a crosswalk is being considered, the Traffic Committee work with the DPW to locate the crosswalk and to recommend on appropriate signage. The Principal of the Bridge School will be consulted on the matter. WALTHAM STREET CROSqWA'K mm, Mr. Chalpin reviewed the recommendation of the Lexington Center Pa Committee and the Traffic Safety Committee on Mr. Eddison's suggestion for installation of a crosswalk on Waltham Street, possibly at Vine Brook Road. Both Committees recommended favorably on the proposal and agreed that the Vine Brook Road area would be appropriate. „„, MIMMMIIIIMMUMMIM , - - , mmi it was noted that this location is heavily used by parkers in the municipal parking lot, and that no removal of Waltham Street parking spaces would be necessary. Upon motion duly made and seconded, it was voted to approve installation of a crosswalk on Waltham street at Vine Brook Road. Robert Ossman, member of the Lexington Center Committee will be asked for input on design of the crosswalk. ZHAFTER 90 IREUEST Se FINAL REPORT FORMS, R7PAVIN3 Upon motion duly made and seconded, it was voted to execute Chapter 90 Reimbursement Request Forms and Chapter 90 Final Report Forms to tP filed with the Masc. 'PW for reimbursements in the total amount of $235, 47.02. CONNECTIONS TO MDC MIIT4ROOK VALLEY INTERCEPTOR - PAN” APP7-',CAT'IN Upon motion duly made and seconded, it was voted that the Town of Lexington Town Manager is authorized to act on behalf of the Town as its agent in performing any and all other actions necessary to secure for the Town such grants and grant payments for the design and _ construction of sewage treatment facilities as may be available to the Town, pursuant to the provisions of the Mass. Clean Waters Act, or other special Act of the General Court, for the construction of the mim4 fc: low'ng facilities: Design of Wastewater C-l'eotion System Improvements. FY99 TAX 77AqS:FICAT'flN-Ar;JOURNED PUBLIC H7ARING Mr. Eddison opened the adjourned Public Hearing on the selection of the FY89 residential tax factor. Mr. Leone, Mr. Hays and Mr. Foster, Board of Assessors, were introduced by David Stusse, Town Assessor. Ms. Adler reviewed the findings of the Assessors, as presented in a memo dated October 2, 1987, showing a protected actual 1988 levy figure of $34,334,722. This is less than projected at the end of Town Meeting and produces a levy reserve of $442, 60. Mr. Leone thanked the Selectmen for the opportunity to be present and noted that his Board's task had been made easier by the groundwork Laid by former Assessors gush and Potter and by David Stusse. He reviewed FYE8 Levy Limit and Tax Rate Computation data and explained calculations which 1Pd to an FY38 uniform ta:: -fate of $11.99. Mr. Leone referred to the Board's authority to shift some of the tax burden from residents to business property owners. He reviewed a listing of "Fiscal 1988 Tax Rate Options" showing residential factors from 85.0329% “minimum) to ' GO% from which range the Selectmen could choose. He explained that the selection of a specific residential factor results in residential and commercial tax rates. ammi He noted that in past years the trend had been to keep the percentage of increase in each rate equal, but felt that new information developed by the Assessors might be cause for departure from that course of action because of its impact on future rates of business property owners, based on a high percentage of increase for industry last year. Selectmen's Meeting -5- October 5, 1987 The Selectmen discussed the policy objectives to be achieved by selecting a factor that raised commercial tax rates by 4.4%, which equals the increase in the consumer price index for the year. This would mean a 3.8% increase in the residential tax rate. There being no further statements, Mr. Eddison declared the hearing closed. Upon motion duly made and seconded, it was voted to approve a FY88 Residential Tax Factor of 36.7353%, with a Residential Ta:: Rate of $10.32. MESSAGE TO TAXFAY7RS Ms. Adler asked tat her draft message to taxpayers, distributed last night be reviewed and comments given to her in time to send it to the printer that week. SENIOR CENTER HEATIN3 Charles Hagenah, Architect, met with the Board for discussion of options to improve Senior Center Heating. Mr. Hagenah had explored the feasibility of the Xenergy and other proposals for resolution of the heating problems in the Center. pm. Mr. Hagenah urged replacement of the skylight as a critical item, noting that it is feasible within the appropriation. He estimated a figure of $3 ,3:0, for installation of an insulated translucent skylight with good thermal properties, $25,000 for the skylight itself and $5,0C: for demolition. The heating could be adequately improved by installation of a system costing $25 to $20,000, which is less expensive than that proposed by Xenergy. His proposal, of closing off of first floor condominium corridors as a heat saving measure, was discussed. Mr. Hagenah recommended covering of the skylight for the coming winter with polyethelene and installation of heat supplements i.e. wall mounted radiant heating units which could be installed relatively soon. Actual replacement of the skylight and installing the heating system under it could be accomplished in the Spring. Nicholas Kelly, attorney for the Muzzey Trustees felt Mr.Hagenah's plan was a good one and asked Mr. Hagenah to meet with the Trustees for further discussion. Peter Dimatteo, Muzzey Trustee, saw problems with the durability of the temporary polyethelene covering during the winter months and suggested venting. Mr. Hagenah will explore different types of materials. Mr. McSweeney felt that Mr. Hagenah should proceed with the plan proposed, since the Seniors had been promised better heating this winter. Upon motion duly made and seconded, it was voted to accept, in imms concept, Mr. Hagenah's proposal for replacement of the skylight, heating improvements and the closing off of the condominium corridors from the Senior Center, Jean Gaudet, Muzzey Trustee, asked for delay in the final vote to allow time to thoroughly review the Hagenah proposal. Mr. Hagenah will meet with the trustees and will inform the Selectmen of any issues raised. MOW -6- MUZZEY TRUSTEES - ROOF REPAIRS Nicholas Kelly, Attorney for the Muzzey Board of Trustees, reported on progress with the roof repair project. He noted that only one bid for the work had been received, with a total price of approximately $324,000. Peter DiMatteo had met with Mr. Marsha" for discussion of methods of funding the project and the foowing outlizA had been discussed: Front money from the Town; outside financing from local banks for unit owners; and an adjustment in the selling price formula to allow owners to recoup upon resale. Also disc.:ssed was the approach to banks for funds for other repairs needed i.e. asbestos cleanup, as ordered by DEE, at a cost of approximate-y $25, : . The Trustees have untl : ober 25 t: plan to DEE for the removal. Mr. Kelly said that a rebidding process for the rocwork will be considered since only one bid had been received and fr.:r had been expecte,'. The bid had been some higher than that estimated by Simpson/3mpert, but he noted the extensive scope of work involved which must be done in conjunction with the roof work such as masonry and carpentry. The next move in the process will be to decide, as soon as possible, on reopening bidding and arriving at creative ways to finance the project. Mr. Kelly felt sure that the Board would be able to moo =tribute to the final plan and that the Tr- tee= would work Mr, Marshall, with report back to the Board on progress. Ms. Adler asked for the Board's decision on two issues: : . payment by the Town of its proportionate share t2 %) using LexHAB funds, and 2. modification of the Land Disposition Agreement so as to allow owners to recoup the amount of assessment upon resale. Mr. Dailey said he had no problem with item *1, providing front money, but would like further exploration of item #2 and how to implement it, before voting. Mr. Cohen noted the possibility that action on item #2 might be a Town Meeting matter and felt that no decision on it could be reached that night. Mr. Kelly pointed out the need to reassure unit owners as soon as possible that they can recoup the amount of their assessments. Mr. 'ai'Ay and Mr. Eddison expressed support for adding the amount of assessment to the original acquisition costs. Upon motion duly made and seconded, it was voted to indicate that the Town will be prepared to contribute its percentage share of the amount that will be necessary to fund roof repair work, as listed in the specifications prepared by Simpson/Gumpert. Ms. Adler will be kept informed by Mr. Kelly of scheduling of meetings, so as to allow the participation and assistance of a Town representative. It was suggested that Bill Kennedy of the Permanent Building Committee be involved in roof repair negotiations to ensure that the Town is investing in a worthwhile project. Mr. Kelly also reported on landscaping items, which the Trustees felt had not been satisfactorily completed and failure of 40 out of 70 heat pump compressors in the building. Efforts are being made to engage an expert to explore the reasons for the breakdowns. Mr. vddison thanked Mr. Kelly and the Muzzey Trustees for the update a-.4 opportunity for discussion of the needed r.. Selectmen's Meeting -7- October 5, 1997 RESERVE FUND TRANSFER Upon motion duly made and seconded, it was voted to approve transfer from the Reserve Fund in the amount of $14,233.54 to Acct. *01-601-102-5242, Repair and Maintenance tLibrary) , to cover costs of replacement of a: air conditioning compressor. FY89 STREET ACCrFTANC7 Ms. Adler asked for the Board's view on informal petitions on the acceptance of 3ibson Road and Philip Road and direction as to whether to indicate at this time to the petitioners the likelihood of the Board's support through the budget process. The Town Engineer's report on Sibson Road stated that it would be a high-cost protect as to whether to continue with the fairly extensive work required for follow through in the petition process. Mr . Smith questioned whether abson Road met criteria for acceptance of streets and whether it was on the priority list. Ms. Adler recommended that Philip Road be taken through the process since costs for the work appear to be down since the 1995 estimate and a number of residents are interested. The Selectmen agreed that the abutters should be bettered. Mrs. Smith asked that the Board be informed on whether Philip Road meets the criteria for street acceptance. MINUT7.9 Upon motion duly made and seconded, it was voted to approve as presented the minutes of the Selectmen's Meeting on September 21, 1987. COMMITTrw AFPOINTMvNTS Upon motion duly made and seconded, it was voted to reappoint Linda W. Conrad, 16 Cedar Street, to the Lexington Housing Assistance Board for a term of office to expire on December 5, 1990. Upon motion duly made and seconded, it was voted to appoint Melinda Vinton, 11 Leonard Rd. , to the Lexington Council for the Arts, to fill the unexpired term of Deborah Kassman to September 30, 1988. Upon motion duly made and seconded, it was voted to reappoint the following to the Transportation Advisory Committee, for terms of office to expire on September 30, 1990: Lili Silvera 83 Pleasant Street Donald graham 4 Millbrook Road Charles W. Stevens 1 Upland Road SELECTMEN'S ASSIGNMENTS The Board reviewed the list of assignments to Selectmen who will serve as Liaisons to various local and State committees and agencies. rm. All members agreed to the assignments as listed. TAXICAB STANDS The Board concurred with the recommendation of the Lexington Center Committee that the number of taxicab stands in Lexington Center remain at three, with no removal of parking metered spaced to provide additional spaces. -8- vamp The taxi companies will negotiate with owners of privately owned commercial parking lots i .e. Stop & Shop, if the need for spillover spaces arises. Ms. Adler pointed that this issue may need to be looked at again if more taxis from the existing companies or from new cab companies are licensed. VIDEO COIN MACHINE LICENSES The Board reviewed the applications of Hayden Recreation Center and the Lexington Lodge of Elks for licensing of Video Coin Machines, now on their premises. Ms. Adler referred to two denials by the Selectmen in previous years of such applications by a retail store and a restaurant. She noted that current statutory requirements for licensing allow fairly narrow grounds for denial. Upon motion duly made and seconded, it was voted to approve the application of the Lexington Lodge of Elks *2204 for licenses for two video games at 959 Waltham Street: 'Golf Birdie King" and 'Atari Centipede' and of Josiah Willard Hayden Recreation Center for four Video games at 24 Lincoln Street: "Hogans Alley' ; 'Congo Bongo" ; 'Shanghai Kid' and 'Asteroids' . The licenses were approved in the light of use of the machines by members of a non-profit social organization, only. The licenses will expire on December 31, 1987. It was agreed that a new fee structure will be considered at the time of renewal of licenses and criteria for approval established. AFFORDABLE HOUSING MEETING, CARY HALL Upon motion duly made and seconded, it was voted that the Selectmen will act as co-sponsors, with the Emerson Gardens Tenants Association, for the October 21st meeting on Affordable Housing in Lexington. CONSENT AGENDA ABATEMENT OF WATER CHARGES Upon motion duly made and seconded, it was voted to approve abatement of Cycle 9 Water Charges for the Town of Bedford, because of an overcharge in the amount of $1,000.00 COMMITMENT OF STREET OPENING PERMIT FEES Upon motion duly made and seconded, it was voted to approve the commitment of Street Opening Permit Fees for the month of September, 1987, in the total amount of $200.00 LEXINGTON CENTER DEMOLITION OF BURNED BUILDINGS Ms. Adler noted the plans of the Weiss Corporation for demolition of the burned out buildings in the Center, and the impact of the project on parking. The DPW will look at the options for traffic flow during the operation, but prefers a 1-way pattern for the trucks entering Edison Way and exiting through Depot Square. Mr. Eddison will participate in the discussions. 2 .6 one Selectmen's Meeting -q- :ctober 5, .987 7k7OUTIVr SwES=ON Upon moti:n fuly made and seconded, it was voted 4 - 0 by roll call vote; Mr. Eddison, Mr. Dailey, Mrs. Emit: , Mr, McSweeney, to go into E::ecutive Session for discussion of matter= of litigation and of collective bargaining, wilh 'no intent to res=e open session. Upon moti:n duly made and seconded, it was voted to adjourn at 10:4S p.m. (-) A true record, Attest: Marlon H. Snow 72::ective Clerk oni row t r i I p � t ,N5 S i 1r ' SELECTMEN'S MEETING October 14, 1987 A regular meeting of the Board of Selectmen was held on Wednesday, October 14, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:30 a.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were present. MINUTES The minutes of the Selectmen's Meeting on September 28, 1987, were approved as presented. EXTENSION OF HOURS, SHERATON-LEXINGTON INN Upon motion duly made and seconded, it was voted to approve the request of Robert G. Savin, General Manager, for extension of hours of liquor service at the Sheraton Lexington Inn, 727 Marrett Road, to 1:00 a.m. on Saturday, October 17, 1987. ONE DAY AUCTIONEER LICENSE Upon motion duly made and seconded, it was voted to approve the • application of Joel I. Shapiro, 12 Ivy Lane, Burlington, MA for a One Day Auctioneer License on October 18, 1987, for an auction of Oriental Rugs to be held at the Hayden Recreation Center between the hours of 2:00 and 5:00 p.m. , to benefit the Hayden Precision Team. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 4 - 0 by roll call vote: Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, to go into Executive Session for discussion of matters of litigation and land negotiations, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 8:30 a.m. A true record, Attest: f r ,ion H. Show Executive Clerk liewili imif r i } r - f Jam SELECTMEN'S MEETING 1V.,& October 19, 1987 A regular meeting of the Board of Selectmen was held on Monday, October 19, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mrs. Smith, Mr. McSweeney; Ms. Adler, Acting Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were present. Mr. Dailey joined the meeting later. ADJOURNED PUBLIC HEARING, BOSTON GAS COMPANY, WOOD STREET The Chairman opened the adjourned Public Hearing on the petition of the Boston Gas Company for permission to install gas main in Wood Street. Mr. Spiers, Director of Public Works, explained that the extension of the existing gas main was necessary to provide service for Katandin Woods Apartments. He reported that the wording of the petition has been revised and now agrees with the diameter of the pipe as shown on the plans. He recommended approval of the petition. There being no other comments in favor or in opposition, Mr. Eddison declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the revised petition, plan and order of the Boston Gas Company to obtain permission to install 450 feet of 6 inch gas main in Wood Street. Mr. Dailey joined the meeting at this time. AAA PEDESTRIAN SAFETY AWARD Police Chief Paul Furdon and Patrolman Ronald Wells were present to inform the Board of the award by the American Automobile Association to Lexington for having had no pedestrian fatalities in the Town during calendar year 1986. Chief Furdon explained the work done by Patrolman Wells in the schools and in coordination with the Lexington Center Committee to promote pedestrian safety. Patrolman Wells explained the focus of his talks to students, adding that he hopes to help to again bring the award to Lexington for 1987. Mr. Eddison asked for an explanation of figures received which showed a high Lexington accident rate in 1984 and 1985. The Chief explained that those figures reflected all personal injuries, including those occurring on Rtes 128 and 2. These figures had come down in 1986. Mr. Eddison suggested excluding those two state routes from Lexington's safety record, because of the Town's non-involvement in maintenance and patrolling. FAIR HOUSING COMMITTEE Gerri Weathers, Chairman of the Fair Housing Committee was present r.. to acquaint the Selectmen with details of the Fair Housing Action Plan and plans for a Fair Housing Forum, to be held on December 2nd. Ms. Weathers outlined regional and local objectives in FY87 and FY88, and reported on the activities of her Committee during the past year. Major objectives of the Committee are as follows: to adopt a regional view in relation to abutting communities and urban center for the SMSA; maw to coordinate community resources in relation to current fair housing concerns; to obtain and disseminate information to Lexington residents. Mrs. Smith stated that the Town is fortunate to have Ms. Weathers as Chairman, working with Steve Baran, Human Services Coordinator towards revitalization of the Fair Housing Committee's efforts. She saw Lexington's role as bringing this whole area together to deal with housing issues. BETTERMENT RATE, PHILIP ROAD Ms. Adler noted that reconstruction of Philip Road will be among items considered in the capital budget process. Per DPW, the scope of work necessary will be substantially less than first estimated and it was suggested that the assessment to abuttors be $26.48 per front foot, which would be significantly less than if calculated at a 90% recovery rate 4@$83.11/ft. ) . Upon motion duly made and seconded, it was voted to approve a betterment assessment of $26.48 per frontage foot for reconstruction work on Philip Road. Mr. Marshall noted that he would not want the lower betterment rate for the Philip Road project to in any way affect the calculations for betterments on other streets. APPOINTMENT TO YOUTH COMMISSION Upon motion duly made and seconded, it was voted to approve the appointment by the Acting Town Manager of Joseph O'Leary to the mow Lexington Youth Commission, for a term to expire on April 6, 1990. AFFORDABLE HOUSING, NEXT MOVES Mr. Eddison reviewed his proposal for further progress with the Selectmen's goal of expanding the stock of affordable housing in Lexington. He asked that the Acting Town Manager be authorized to initiate the necessary steps to form a Lexington Housing Partnership as a means of becoming part of the Mass. Housing Partnerhip (MHP) and to investigate the possibility of obtaining the professional services of a housing coordinator for the Town to work under the supervision of the Planning Director. He outlined the responsibilities of such a position. Mr. Marshall saw the need for a permanent staff person, rather than a consultant, since it appears that the need for additional affordable housing will be ongoing. Mr. Eddison reported on information from the Planning Director about the difficulties in hiring a coordinator on a permanent basis at this time and that he had recommended the engaging of a consultant as the wisest course. Upon motion duly made and seconded, it was voted to request the Acting Town Manager to proceed with steps as outlined above, as a means toward expanding the stock of affordable housing in the Town. MINUTES Upon motion duly made and seconded, it was voted to approve as „■, presented the minutes of the Selectmen's Meeting on September 16, 1387. pm. Selectmen's Meeting -3- October 19, 1987 RECONSTRUCTION OF BEDFORD STREET George Burnell, Chairman of the North Lexington Road Improvement Study Committee, was present for discussion of plans for improvement to Bedford Street and the State's conditional approval of 25% design plans for the project. He had met with the North Lexington Association who had been unanimously opposed to the caveat regarding the potential closing of the cut-through to Eldred Street. The Association had voted to support a "no-build" concept for Bedford Street. The Road Study Committee had voted 6 - 2 in opposition to proceeding with the project, in the light of the State's condition that the median cut-through could be closed if five or more accidents occurred there within a year. The Committee felt that if there proves to be a safety problem at that location, the State should install traffic signals. A final vote of the Committee would favor cancelling the project unless the State would agree to the signalization concept. Iris Wheaton, Precinct 7 Town Meeting Member Chairman, had informed her members of the Road Study Committee's position. Precinct 7 Town Meeting members had unanimously opposed pursuing the States plan and would vote for "no-build" in preference. She requested no change to Bedford Street, retaining the status quo. wDeborah Kearney, reported that the North Lexington Association Io opposed the State's condition and urged that the Selectmen inform the Mass. DPW that the project be cancelled. Larry Smith of the Traffic Improvement Committee stated that the business community is strongly in favor of improvement of Bedford Street and is not ready to throw in the towel. He noted that traffic conditions have already worsened in the area and that travel time and safety are the major problems of commuters. Mr. Dailey observed that a traffic booth might help move traffic through more effectively. Richard Cooke, Boston Survey Consultants, responded to a question on impact on alternate roads if the project is cancelled. He felt that Bedford Street would stay about the same for the next 4 - 5 years, with use of other routes i.e. 495 likely and heavier traffic on back roads. Mr. Marshall said he had been struck over the years by the State's lack of concern for views of the Town and would send the State's plan back as a broken agreement. Mr. Eddison said he was not ready to abandon the concept of traffic signals and felt that final decision should not be made that night. He was in favor of again communicating with the State that without the light, no solution seemed possible. Sally Castleman of the Road Study Committee agreed with suggestions for a more moderate solution and hoped that the State would consider improvements of a lesser scope, rather than an 'all or nothing" plan. Motion was made that the Chairman and Town Manager prepare a draft loam response to the State stating that the Town will accept only a plan with signalization at Eldred Street and that would be the only basis for agreement to the State's condition. A meeting of local and State officials on the matter will be requested. Mrs. Smith noted that the State would be delighted with a "no- build" decision, but questioned whether that course of action would endanger progress with Marrett Road. -4- mow Ms. Adler suggested that the letter to the State include a request for an in-person meeting to arrive at joint understanding of the implications of the Town's letter. Mr. Dailey asked if it would be feasible to carry out a two-week trial of Police control at Hartwell Avenue and Bedford Street Mr. Cooke felt that an officer at that location would make a noticeable improvement. Mr. Marshall amended his motion to state that a request for a meeting, such as suggested by Ms. Adler, be included in this letter. The motion was seconded, and it was voted that the Chairman and the Acting Town Manager prepare a draft response to the State DPW as described above, to include a request for a meeting of State and local officials. D.A.C. - RESIGNATION, EXPANSION OF MEMBERSHIP, APPOINTMENT Upon motion duly made and seconded, it was voted to accept with regret the resignation of Richard S. Morehouse from the Design Advisory Committee, effective immediately. Mr. Eddison proposed that the D.A.C. rolls be enlarged to nine members, explaining that the business schedules of architects serving on the committee frequently conflict with meeting schedules, resulting in low attendance. Upon motion duly made and seconded, it was voted to increase the mod number of members on the Design Advisory Committee from seven to nine as recommended by the Chairman. Upon motion duly made and seconded, it was voted to appoint Thomas A. Coffman, 31 Lincoln Street, to the Design Advisory Committee, to fill the unexpired term of Richard S. Morehouse to September 30, 1988. APPOINTMENTS TO COMMITTEES FENCE VIEWERS Upon motion duly made and seconded, it was voted to reappoint Martin A. Gilman and William H. Sullivan as Fence Viewers, for terms to expire on September 30, 1988. FAIR HOUSING COMMITTEE Upon motion duly made and seconded, it was voted to appoint Albert Huang, 82 Pleasant Street, to the Fair Housing Committee for a term of office to expire on September 30, 1988. CONDOMINIUM CONVERSION BOARD Mr. Eddison proposed that Diane Lund be designated as Chairman of the Condo Conversion Board and gave her background in Town affairs and qualifications as an attorney, for this position. He added that Mrs. Lund is willing to Chair the Board. Upon motion duly made and seconded, it was voted to designate mold Diane T. Lund as Chairman of the Lexington Condominium Board. PON Selectmen's Meeting -5- October 19, 1987 CONDOMINIUM CONVERSION REGULATIONS Mr. Cohen referred to draft Condominium Conversion Regulations, prepared by John Sokul of Palmer and Dodge, and questions raised by Mr. Sokul on the precise intent of several provisions of the Condominium Conversion By-Law. Mr. Cohen advised a meeting of a member of the Board of Selectmen, Mrs. Lund, himself and a Palmer & Dodge colleague to resolve these questions. Mr. Marshall agreed to participate in the discussion. CONSENT AGENDA ABATEMENT, WATER, SEWER CHARGES Upon motion duly made and seconded, it was voted to approve abatement of sewer and water charges to William Sweeney, 100 Blossomcrest Road, adjustments to final bills and abatement of sewer charges to Allan Oppenheim, 37 Barberry Road, whose property is not connected to Town sewer. COMMITMENT OF WATER/SEWER CHARGES Upon motion duly made and seconded, it was voted to approve commitment of Cycle 9 water charges for October in the amount of $37,308.50 and October water charges to the Town of Lincoln in the was amount of $740.00 Upon motion duly made and seconded,it was voted to approve commitment of water charges for September, final bills, in the amount of $2,096.70, and sewer charges for September, final bills, in the amount of $2,081.60. TRAFFIC ITEM Upon motion duly made and seconded, it was voted to refer the request of Patricia L. Yusah, 9 Scott Road, for a "Caution Children" sign, to the Traffic Safety Advisory Committee for review and recommndations. HOLIDAY FAIR SANDWICH BOARD Upon motion duly made and seconded, it was voted to approve the request of the Church of Our Redeemer for permission to display sandwich boards in Lexington Center on November 7, 1987, to publicize its Holiday Fair. PROCLAMATION, NATIONAL HOSPICE MONTH Upon motion duly made and seconded, it was voted to proclaim November, 1987, as "National Hospice Month", as requested by J. Donald Schumacher on behalf of Hospice West, Inc. TRAFFIC SAFETY ADVISORY COMMITTEE Upon motion duly made and seconded, it was voted to eliminate the membership on the Traffic Safety Advisory Committee of the Planning Director, as requested by Robert A. Bowyer, Planning Director, Mr. Bowyer had requested this action to relieve him of the responsibilities of membership on the T.S.A.C. because of his other duties. MMA FISCAL POLICY COMMITTEE Mr. Marshall reported on a proposal by the Town of Wayland, which had the support of the Suburban Coalition, to the MMA Fiscal Polcy Committee that every community get 2 1/2% of its tax levy as increased state aid. Mr. Marshall was opposed to the concept from an equity standpoint and felt that it was poor policy. The majority of the MMA Fiscal Policy Committee agreed with Mr. Marshall's stand. Regarding the level of State Aid, Mr. Marshall felt that Lexington would be faring better this year in the light of new money available. He asked for suggestions from other Board members as to their views on the proposal. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation and real estate negotiations, with no intent of resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9:50 p.m. I' - / moo A true record, Attest: if tifi/t/ ol -ci/1 /2w Marion H. now Executive Clerk oL, (‘ ' � t }r I U 7 y y SELECTMEN'S MEETING l E 4 October 26, 1987 j A regular meeting of the Board of Selectmen was held on Monday, October 26, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Ms. Adler, Acting Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were present. HAZARDOUS HOUSEHOLD WASTE COLLECTION Ms. Adler reported on a good turnout and smooth operation at the October 24th Hazardous Household Waste Collection conducted at the DPW Barn. Three hundred residents had brought nearly 70 barrels of waste, including paint, chemicals and batteries for disposal and that waiting time had been significantly shorter than last year. She noted the cooperation of the League of Women Voters and the enthusiasm of residents, who had requested more frequent collections. Mr. Eddison agreed that the process had been carried out very efficiently. RECREATION COMMITTEE, APPOINTMENT Upon motion duly made and seconded, it was voted to approve the appointment by the Town Manager of Donald A. Chisholm, 166 Lincoln Street, to the Recreation Committee. EMPLOYEE RECOGNITION DAY Ms. Adler noted that Employee Recognition Day would be observed on Thursday, October 29th when acknowledgements of long-term service to the Town would be made. She encouraged Board members to attend. MINUTES Upon motion duly made and seconded, it was voted to approve, as amended, the minutes of the Selectmen's Meeting on October 5, 1987. Mr. Marshall, who had been absent from the meeting, abstained from voting. APPOINTMENT WITH LEGISLATORS Mr. Eddison announced that Senator Kraus and Representative Doran would be meeting with the Board on November 9th, for discussion of current legislation and other matters of mutual interest. BEDFORD STREET, LETTER TO STATE DPW Mr. Eddison's redrafted letter to the Chief Engineer of the State DPW, reflecting the sense of the Board expressed on October 19th, regarding the State's conditional approval of the 25% plans for Bedford St. , was reviewed. Upon motion duly made and seconded, it was voted to approve the letter, with any editorial changes deemed necessary by the Chairman. -2- CHARGE, TRAFFIC SAFETY ADVISORY COMMITTEE, Upon motion duly made and seconded, it was voted to revise the Charge to the Traffic Safety Advisory Committee, changed to delete the position of planning Director on the Committee, to increase the number of citizen members to six, and to correct the title of the Director of Public Works. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of land negotiation, with the intention of returning to open session. Mark Moore and his attorney, Fred Conroy, were present for the discussion. Open session was resumed at 9:05 p.m. AFFORDABLE HOUSING Ms. Adler reported that she had filed the Mass. Housing Partnerhip application, as requested by the Board. She reported on issues that had arisen at her meeting with Bob Bowyer and Bob Engler, consultant, who is proposing to work with the Planning Director in the preparation of a housing concept plan for presentation to the 1988 Town Meeting. Such a plan would include selection of a Town owned site, the type of housing planned and a preliminary financial scheme. Ms. Adler noted that Mr. Engler had been involved in negotiations on housing projects in Lexington and other mod communities and has considerable experience in working on developments funded by state programs. Other applicants for the consulting work are also being considered The Planning staff has begun work on analysis of school sites, which a consultant would carry on and complete. Ms. Adler asked if all six school sites should be focussed on or if at some point, determination can be made to eliminate the least desirable locations. Mr. Marshall suggested a process whereby a concept plan for development and a request to convey land would be presented to the 1988 Town Meeting, with a possible Special Town Meeting in the fall of 1988, for any rezoning necessary. Mr. Dailey referred to neighborhood reaction when a site is selected and felt that quite specific plans for the chosen site should be ready at that time. Mr. Eddison doubted that the proposal would be far enough along for the Spring Town Meeting, but felt that information on progress with the project should be given. He noted the scope of work to prepare six well thought out plans and said that he would prefer to have priorities developed for one site to bring to Town Meeting. He was in favor of site selection without full details for each site. Mr. Eddison and Mrs. Smith felt that reconstruction of the Munroe School should not be among the first projects considered for providing affordable housing since it would provide a relatively small number of apartments while displacing Arts/Lexington for which there was no other suitable location in the Town. Mr. Marshall and Mr. Dailey felt that mod its present rental use should not preclude consideration of housing use at Munroe. Mr. McSweeney stated that he would be in favor of new construction i.e. Franklin School townhouses. Ms. Adler will explore costs and time involved in developing information on each of the sites and what level of detail would be necessary for the Selectmen to make a choice among them. —' Selectmen's Meeting -3- October 26, 1987 EMERSON GARDENS TENANTS ASSOCIATION Mr. Eddison reported on the meeting of the Emerson Gardens Tenants Association, co-sponsored by the Selectmen. on October 21st, at which the "McIntyre" approach to construction of affordable housing was presented. Condominium units, built by Mr. McIntyre on town-donated land, could be sold for $77,000 to $89,000, or somewhat higher priced if there were land costs. Factors in the low price structure were: free or cheap land, low cost financing and overhead costs absorbed by the Bricklayers Union. Units could be made available on a rental basis only through Town purchase of condo units and subsequest rentals through a Town agency. Mr. Eddison felt the proposal should be given consideration when other approaches are being entertained. EQUITY SHARING COMMITTEE MEETING Mr. Marshall reported that the Review Committee for Feasibility Study of Equity Sharing has organized and will be sending requests for proposals out in a week or so. Responses will be reviewed in mid- November. MEETING SCHEDULE It was agreed that Selectmen's meetings will be held on November 2, 9, 16, and 23rd. A meeting will not be held on November 30, unless the work load necessitates one. APPOINTMENTS, WASTE MANAGEMENT TASK FORCE. Upon motion duly made and seconded, it was voted to appoint the following to the Waste Management Task Force, for terms of office to expire on September 30, 1990: James H. Chambers, 3 Hampton Road Katherine G. Fricker 93 Marrett Road CONSENT AGENDA TRAFFIC ITEM Upon motion duly made and seconded, it was voted to refer the request of James Hilton, 2543 Mass. Avenue, for a guard rail to protect his property from traffic exiting School Street, to the Traffic Safety Advisory Committee for review and recommendations. ONE DAY LIQUOR LICENSES, TEMPLE EMUNAH & W. R. GRACE (RAEDACC) Upon motion duly made and seconded, it was voted to ratify the poll vote on October 23, 1987, to approve the application of Temple Emunah Singles Club for a One Day Liquor License on October 24, 1987, for a dance to be held at 9 Piper Road. Upon motion duly made and seconded, it was voted to approve the application of W.R. Grace Company (RAEDACC) for a One Day Liquor " License for an employee farewell party to be held at 55 Hayden Avenue on November 2, 1987. e' A , —4— magi EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of Collective Bargaining, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:05 P.M. . A true record, Attest: c,' // cA/Z&II -Th Ma ion H. Snow ).. Executive Clerk ) i ,/, moo umi