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HomeMy WebLinkAbout1987-08-BOS-min ri ( momm SELECTMEN'S MEETING r 1 August 3, 1987 i "- A regular meeti of the Board of Selectmen was held on Monday, August 3, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Ms. Adler, Acting Town Manager; Mrs, Snow, Executive Clerk, were present. PUBLIC HEARING, EDISON, HAYDEN AVENUE CONDUIT Mr. Eddison opened the public hearing on the petition of Boston Edison Company for permission to install conduit in Hayden Avenue. Edward Chisholm, representing Boston Edison Company, explained the need for the work to provide backup service to W. R. Grace Company, 55 Hayden Avenue. There being no comments infavor or in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plan and orders of Boston Edison Company for the purpose of obtaining a grant of location for approximately 40 feet of conduit to be placed in Hayden Avenue as follows: Hayden Avenue - approximately 2,287 feet east of Spring Street thence turning and running northerly, a distance of about 32 feet. sow PUBLIC HEARING, EDISON, WOOD STREET, CONDUIT The Chairman opened the public hearing on the petition of Boston Edison Company for permission to install conduit in Wood Street. Mr. Chisholm explained the need for the work to increase the electric service to MIT Lincoln Lab. , 236 Wood Street. There being no comments in favor or in opposition, Mr. Eddison declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plan and orders of Boston Edison Company for the purpose of obtaining a grant of location for approximately 3 feet of conduit to be placed in Wood Street as follows: Wood Street - southerly approximately 150 feet southeast of Hartwell Avenue, a distance of about 3 feet. WILLIAM P. HADLEY, WATER & SEWER SUPT. Ms. Adler introduced William Hadley, newly promoted to the position of Water & Sewer Superintendent. She informed the Board of his background and experience as a Town Employee for 11 years, noting his plans to pursue a master's degree in management. She expressed confidence in his ability to fulfill the responsibilities of his new job. Mr.Hadley's wife and two children were introduced. Mr. Eddison welcomed Mr. Hadley to his new position, adding that the Board looks forward to having the benefit of his services. CONSERVATION RESTRICTION, HANCOCK STREET, ROBINSON LAND Charles Wyman, Conservation Administrator, was present to request approval of a conservation restriction covering 4,200 sq. feet of wetland at 76 Hancock Street, adjacent to the Parker Meadow conservation area. _2- mime He explained the need to expedite the signing of the restriction document, to allow for the sale of the property. Upon motion duly made and seconded, it was voted to accept and execute a Conservation Restriction of 0.096 acres, a portion of the premises being conveyed by Rowena H. Robinson, at Hancock Street. STATE FORM, HED -077 Upon motion duly made and seconded, it was voted to execute State Form HED-077, Notification in Writing, stating the Town's intent to expend $3,913,927 during FY88, for constructing, maintaining and policing of the Town streets or roads, in accordance with Ch. 81, Sec. 31 of the General Laws. CONTRACT *88-', LINCOLN STREET RECREATION Upon motion duly made and seconded, it was voted to execute Contract #99--7 for Construction of Lincoln Street Soccer Field and Softball Field, Phase II, in the amount of $139,560, with the Cataldo Company, Littleton, MA, awarded by the Board of Selectmen on July 20, 1987. HARTWELL AVENUE SPECIAL SPEED REGULATION Ms. Adler referred to a form, sent by the State DPW in response to the Town's request for a posted 30 mph speed limit on Hartwell Avenue. • The form, Special Speed Regulation No. 7412, would establish posted ...•i speed of 40 mph for most of Hartwell Avenue, with a 30 mph limit at either end. Ms. Adler explained that if the form were to be returned unsigned, Hartwell Avenue would be covered by the fundamental speed limit of 30 mph, but with no posting. She requested authorization to return the document unsigned. Upon motion duly made and seconded, it was voted to authorize the Acting Town Manager to return unsigned the Special Speed Regulation amending speed limits as described above to the Bureau of Transportation Planning and Development of the State Dept. of Public Works. MARLIN REQUEST - WATER ABATEMENT Ms. Adler recapped the background of the May request by Lois Marlin, 54 Grant Street, for abatement of water charges which she claims were excessive per the June, 1986, bill because of a faulty meter. Ms. Adler recommended that the request for abatement be denied. Mr. Spiers' 8/20 memo stated that the Marlin meter had been changed in 1986 a t the recommendation of a plumber who, Mr. Spiers felt was probably at the Marlin home to fix a leak. He judged a leak to be the cause of high water consumption and charges, not a overreg i ster i ng meter. He recommended that Mrs. Marlin be advised to pay her two most recent water bills, now overdue. Upon motion duly made and seconded, it was voted to deny the request by Lois Marlin, 54 Grant Street, for abatement of water charges Imo in the amount of $100.94. rum Selectmen's Meeting -3- August 3, 1987 It was noted that this decision was consistent with past action of the Board relative to requests for abatements of charges resulting from leaks. PROSPECT HILL SIDEWALK Ms. Adler reviewed the status of the proposal for construction of sidewalk on Prospect Hill Road, funding for which was approved by the 1987 Town Meeting. She referred to the sidewalk design presented at the Selectmen's Meeting on June 22, 1987, which proposed a sidewalk from Outlook to Marrett Road on the even side, and required the taking of a number of trees. It had been felt that, because of decreased numbers of schoolchildren in the area, an installation of that length was not necessary and that the safety problem would be best addressed by construction of a sidewalk of less length, on the odd numbered side of the street. A modified plan, with a 5 ft. wide walk from Outlook to Wachusett Drive only, was displayed. This plan would require a retaining wall, but would necessitate no tree takings. Mr. Field, Town Engineer, requested a vote for the taking of temporary construction easements. Mr. Eddison referred to a plan prepared by Robert Ossman, area resident and member of the Lexington Center Committee, showing a 4 ft wide sidewalk on the even numbered side, taking two small trees. He pointed out the Town standard for 5 ft. sidewalks, to accommodate snow plowing which would be necessary for winter-time safety of children. Mr. Eddison expressed the Board's gratitude for the time and effort spent by Mr. Ossman on this volunteer project. David Wells, 58 Prospect Hill Road, questioned the need for any sidewalk for reasons of safety, adding that the new plan would require two street crossings by children. He felt that a sidewalk, if needed should be located on the even-numbered side to avoid the additional crossing. He saw the benefits of the installation as marginal and found it hard to justify the expenditure for the few children involved. Mr. McSweeney responded that the project was approved in response to a request by area residents and was supported by the School Department and the League of Women Voters. Mr. Marshall saw the new plan as a compromise, intended to address the concerns of neighborhood parents as well as the opposition of other residents with respect to tree and land takings. He also felt that the favorable recommendations of the School Department should be recognized. Charles O'Reilly, 21 Prospect Hill Rd. , expressed opposition to the stopping of the walk at Wachusett Drive. Ronald Gatzke, 75 Prospect Hill Rd. , also questioned the need for the expenditure. He asked for consideration of the removal of the grass strip between the road and sidewalk and a narrower pavement width. Question was raised by a Prospect Hill resident as to exactly how many children would be using the sidewalk to walk to the Bridge School. Po" Mr. Eddison responded that the numbers have changed since the original request, but that efforts to provide that data will be made. Mr. Marshall suggested that a subsequent meeting be scheduled at which all differing views on the project could be heard. _q- Imo In response to Mrs. Kaplan's question on further delay, he said he felt that exploration of installation on the even-numbered side, which he favors, should be made. He felt that the trees which would be sacrificed were not significant enough to be a loss and could be replaced. Mr. Fields estimated an additional $5,000 would be needed for construction on the even-numbered side, with the loss of several 5" -- 10" dia. trees. Mr. McSweeney, in reference to the proposed elimination of the grass strip, saw the need to retain it for the snow plowed from walks and the road. Mrs. Gatzke and Mr. Keramaty pointed out the practice of the DPW to deposit plowed snow at the corner of Outlook Road, which, Mr. Spiers said is the case but would be cleared if sidewalk were to be installed. Mr. McSweeney and Mr. Marshall requested firm data on the numbers of current and potential student walkers in the area who would use the walk to get to Bridge School. Upon motion duly made and seconded, it was voted that an ad hoc neighborhood committee, with one Selectman participating, be set up to explore information to be provided, and that decision on the Prospect Hill sidewalk be tabled. Mrs. Smith noted the need now for the Selectmen to look into the general question of sidewalk criteria, as had been done with streets, to be applied to future sidewalk requests. She felt that the issue is ...w now becoming critical with more cars on the road. She complimented the residents in attendance for their thoughtful input. Mrs. Collins asked for improvements in sidewalk plowing and more attention to icy sidewalk surfaces. Mr. Edd i son acknowledged that hazard but pointed out that there seems to be no way to effectively sand walks. Mrs. Smith added that that aspect should also be addressed during sidewalk criteria discussions. CENTER BASKETBALL COURTS Joan Halverson, Recreation Director, and Lynn Wilson, Robert Eby and Brian Adley were present for discussion of the Recreation Committee's desire to respond to the petition of basketball players and supporters of the Summer Basketball program requesting replacement or adjustment of existing basketball supports which they feel are creating a safety hazard to players. Funding of $27,000 for reconstruction of the two courts, removal of curbing and the addition of six feet of berm, was appropriated under Article 32, 1997 Town Meeting. The Committee recognizes the petitioners' concern and the potential hazards because of the location of the uprights and is in favor of replacing and relocating them two feet outside the playing area to eliminate the risk of injury. Cost estimates for six improvement packages and design features at the various levels were reviewed. The Committee had preferred Option 1 #4 which would include reconstruction of the two courts and the rums replacement and relocation of the four existing standards at a cost of $35,283, but is now proposing development of a package coming within the $27,000 which would still address the safety problems. Selectmen's Meeting -5- August 3, 1987 Mr. Dailey reported that based on his conversation with DPW/Engineering, it would be possible to do so with some modifications to achieve savings. The Board concurred with Mr. Dailey's suggestion that Ms. Adler and Public Works work with Ms. Halverson on preparation of options for the Board's consideration which would deal with the "standard" safety issue but would propose less costly ways to address the improvement of the surfaces of the courts i.e. repaving instead of reconstruction. DPW participation in some aspects of the work is to be considered. LINCOLN STREET SUB COMMITTEE Mrs. Wilson reported on plans for fund raising for construction of an Exercise Course, in the Lincoln Street Recreation area, being formulated by the Lincoln Street SubCommittee. The course is to be installed in coordination with the bike path and Hayden will allow use of a portion of its land for the purpose. Mr. Eddison thanked Mrs. Wilson for alerting the Board and wished the subcommittee success with the fund raising. MINUTES Upon motion duly made and seconded, it was voted to approve, as presented, the minutes of the Selectmen's Meeting on July 20, 1987. pomm ELECTION WORKERS Upon motion duly made and seconded, it was voted in accordance with G.L. Chapter 54, Section 12, to appoint as election workers 62 enrolled members of the Democratic Party, and 49 enrolled members of the Republican Party, as recommended by the Chairmen of the Democratic and Republican Town Committees. ACTING CHAIRMEN Upon motion duly made and seconded, it was voted to appoint William J. Dailey, Jr. as Acting Chairman of the Board from August 8, to August 16, 1987; and Paul W. Marshall as Acting Chairman from August 29, to September 10, 1987, during periods of absence of the Chairman. CONSENT AGENDA COMMITMENT, WATER/SEWER CHARGES Upon motion duly made and seconded, it was voted to approve the Commitment of Water Charges for the month of July, 1987, in the amount of $63.84; and the Commitment of Sewer Charges for July, 1987, in the amount of $67.80. C -6 MOORE REQUEST FOR SEWER ABATEMENT Upon motion duly made and seconded, it was voted to approve abatement of the sewer assessment on Lot 47, Map E9, Lot GA, Emerson Road in the amount of $370.43, as recommended by Francis X. Fields, Town Engineer. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 -- 0 by roll call vote, Mr. Eddison, Mr. Marshall, Mr, Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 9:20 p.m. A true record, Attest: C-'////7/ ( /7 ////ffit)///01 cviazd----- Marion H. Snow Principal Clerk ��r NNW 9 w7 rCTM N'S MrETTNG <4- vklt wwa3■.s�+• � +.a+���s 7 Ad (T7 '7 til"7, 1 38 A regular mee tied of the Board of Selectmen was held on Monday, August 17, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey; Ms. Adler, Acting Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were present. Mr. McSweeney joined the meeting later. PUBLIC HEARING, EDISON WOOD STREET Mr. Eddison opened the public hearing on a petition of Boston Edison Company for permission to install conduit in Wood Street for service to a new development off Wood St. Edward Chisholm, representing the Edison Company, submitted a slight revision of the installation plans and explained that this modification would require only one, instead of two cuts across the street. Mr. Spiers, Director of Public Works, had no objection to the change. There being no statements in favor or in opposition, :she Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, revised plan and orders of the Boston Edison Company for the purpose of obtaining a grant of location for approximately 120 feet of conduit to be placed in Wood Street: rm. Approximately 3,950 +eet north of Holton Road, thence turning and running easterly a distance of about E9 feet; Southerly, approximately 3,932 feet north of Holton Road, a distance of about 50 feet. RBL T C HEARING, EART G, r D' ON, CONC:RD AV" TE A public hearing on the petition of Boston Edison Company for permission to install conduit in Concord Avenue was opened by the Chairman. Mr. Chisholm explained that the work was necessary in order to increase the electrical service to the Krebbs School, located o f f Concord Avenue. There being no further comments, Mr. Eddison declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plan and orders of the Boston Edison Company for the purpose of obtaining a grant of location f cr approximately 3 feet of conduit, to be placed in Concord Avenue: Northerly approximately 547 feet east of Barberry Road, a distance of about 9 feet. FISHER REQUEST, OUTDOOR FEST:VAL The Board noted the request of Lynn Fisher, 22 Nickerson Road, for permission to conduct an outdoor festival to raise funds to assist room detainees in Central America by providing money for bail bonds. Mrs. { Fisher proposed to hold the event on the day of Octoberfest, located around the Battle Green. e ; mot Mr. Eddison reported that Mrs. Fisher had decided to request the use of Cary Hall for the festival, rather than the Green, and that she will request the Town Manager's office for permission to do so. If the activity planned is acceptable under the terms of the Cary Will, Ms. Adler saw no problem permitting the use of that facility. EOCD CHALLENGE GRANT Ms. Adler requested that the Board authorize her to sign a contract with the Economic Office of Community Development for the challenge grant of $31 ,000 relating to the feasibility of equity sharing to preserve affordable housing when rental units are converted to condominiums. Upon motion duly made and seconded, it was vo7ed to authorize the Acting Town Manager to execute the contract with the EOCD, as described above. EXEMPTION, VOTING ACCESSIBILITY Ms. Adler explained the need to request the renewal of exemption from voting accessibility at Harrington School. She reported that the ramp that is panned for next year at Harrington as part of the school renovations is tied into other work at that time. The project is expected to be completed early in the summer of '33. Upon motion duly made and seconded, it was voted to authorize the Chairman to sign the application to the Director of Elections for um• renewal of exemption of polling place accessibility requirements at the Harrington School. AUXILIARY POLICE FORCE Ms. Adler informed the Board of Chief F,,:re'on's request for approval of Guidelines for the establishment and procedures of am Auxiliary/Special Police Force. The draft outline covered Objectives; Examples of Duties; Criteria for Appointment; Training; Firearms; Expenses. Mr. Marshall asked the requirement of periodic review, every two to four years be added to the guidelines to ensure that the Auxiliary Officers continue to be qualified. Mr. Eddison suggested that a Selectman be designated as Liaison to monitor procedures. Mr. Dailey agreed to assume that responsibility. Mr. Dailey asked that female crossing guards be among those considered for appointment to the auxiliary force. The draft will be revised accordingly for future action by the Board. PETER BARKER, H.F.A.C. Peter Barker, Lexington Representative to the Hanscom Field Advisory Commission, was present for a report on current conditions and future plans for Hanscom Field. He distributed layouts showing six major and two secondary flight track patterns. He saw increased use of the secondary flight paths in now the future and pointed out the areas to be most impacted. W ,...a Selectmen's Meeting -3- August 17, 9g The functions of the H.F.A.C. and its sub-committees were recapped. Mr. Barker spoke of efforts to improve communications between Massport, the four Towns, and the Commission. He asked that the Commission be advised of any meetings of Massport with the Selectmen to allow for input. He reported on land use topics such as the plans for a hotel, which have been put on hold; the Bedford land purchase, which is under negotiation; the railroad spur, which ?passport wishes to purchase to allow access to a portion of the airfield; and the land swap with Lincoln, which will go through with conditions. Drawings developed by Greiner Engineering reflecting airport changes and showing 1- to 5-year and 5- to 10-year expansion were reviewed. Mr. Barker reported on H.F.A.C. objections to Massports statement ghat implementation of the planned changes will be demand driven. The Commission slpports the Filets' Association, which opposes Greiner Greiner plan. He felt that the trend .ear l y demonstrated the need for involvement oa„ the Towns, t i considered. Regarding the conclusions of the Regional Airport Study, he said it appears that Hanscom is not a major candidate, but felt the H.F.A.C. should continue to keep an eye on that possibility. Mr. Barker reported on the Jet Aviation fuel spill, which is 93% cleaned up. requesting forsuch The Commission is revues�+ng procedures ss�.. situations, such as at Logan, and continued status reports. He felt """ that Jet Aviation will be a major aspect in the future of the field, noting its large investments for expansion of facilities. In the noise and safety areas, he reported that HaJscom h a s an exemplary safety record. Regarding noise, he noted the con^erns of the Towns and felt that per the Greiner plan, increased noise is to L e expected. He recapped telephoned noise complaints by residents resulting from additional night/jet operations. The Commission's Noise Subcommittee feels that noise abatement measures now practiced are ineffective i.e. surcharges for nighttime disturbances. He advised that Massport be urged to form a comprehensive plan for improved noise abatement, as carried out at other airfields. Mr. Eddison referred to the H.F.A.C. emphasis on Massport activities and inquired about the focus on Air Force activities, Mr. Barker reported on Air Force communication and cooperation with the Commission. The Chairman thanked Mr. Barker for his report and the information provided. Mr. McSweeney also expressed appreciation for his work and said he locked forward to involvement of the f our Towns through HATS TT +l+ ,r r MIT+ ►.itrrn� ES Upon motion duly made and seconded, it was voted to accept, as presented, the minutes of the meeting of the Selectmen on August 3, 1987. CENTRAL AMERICA SISTER CITY COMMITTEE A memo from Mr. Eddison, suggesting 7 appointees to the Central America Sister City Committee, was reviewed. S , _4_ wow It had also been recommended that an associate group, comprised of others who had expressed interest in being appointed, be invited to attend the committee's meetings and encouraged to be associated with its activities. Upon motion duly made and seconded, it was voted to appoint the following as members of the Central America Sister City Committee, with one year terms of office to expire on September 30, 1883 John Sack ton 8 White Pine Lane Martin Diskin 23 Blossom Street Jacquelyn Ward 15 Robinson Road Howard Smith 13 Childs Road Peter Hunt Meek 23 Hancock Street Vaughan K. Bogosion 340 Lowell Street Joseph Ste i nkrauss 18 Smith App en ae The list of interested citizens to comprise the Associate 3r=`-'p is as follows: Elaine Engelberg 58 Turning Mill Road Marthur Kalil 40 Preston Road Robert Stewart 13 Clarke Street Marcia Burman 8 White Pine Lane Sara Hale 209 Waltham Street Sam Silverman 18 Ingleside Road Walter Leutz 38 Bertwell Road Elena MacDonald 25 Blossom Street mow MASSPORT, LAND USE PROPOSALS, HANSCOM Norman Faramelli of Massport was introduced by Joyce Hals to 1 a+,TcrJ on the outcome of the Study of Regional A}rports, conducted to explore the potential for new air service in New England. From a survey of travelers, the study showed that small airports lacking availability of other flights are not favored. Hanscom is not included in this first study, which listed Worcester, Bradley, CT, Portland, ME, Manchester, NH. and Providence, R+ as possibilities. He saw a long term potential for increased commuter service at Hanscom, however. With reference to the growth rate at Logan, he saw the possible need for a secondary airport and listed criteria for such a facility as: a large area, removed from densely populated areas or parkland and with good access v i a a highway system. Hanscom would not fill any of the qualifications so that he felt diversion from Logan to Hanscom would be unlikely. In response to a question from Mr. Dailey, Mr. Faramel l i stated that a small percentage of activity at Hanscom is from charter businesses and that very little increase is to be expected. Mrs. Halls referred to concerns expressed by residents regarding noise and the steps which have been taken to address them. She and an H.E.A.C. member will visit other airports to investigate noise abatement procedures. She reported on late night surcharges and charges assessed for large, noisy aircraft. „■.W r Selectmen's Meeting -5- August 17, 1337 Adel Fez of ?passport, with reference to the Greiner Plan, stated that the plan had been developed to accommodate a future large increase in business, if that should occur. He introduced Mike Steir of Greiner Engineering who reviewed a site development plan and "Guidelines for Development of a Civil Terminal Area". Mr. Steir informed the Board that the Greiner Plan "A Master Plan for Hanscom Field" had taken into consideration current leasing arrangements; current and proposed plans; aviation trends; existing functions and proposals pending. These aspects were looked at in terms of 1 to 5 year and 5 to 10 year increments and how best to accommodate them if the need arises. Layouts for these two time periods were explained byMr. Steir, showinglocations .. � ,� of ramps, parking areas and aviation related services and uses. A 2 to 5 growth rate is projected for the 1 to 5 year period. Mr. Eddison asked for clarification about Massp o=r i s intent regarding implementation of the plans. Mrs. Hals noted the need to upgrade utilities and that plans to expand the facility are theoretical because of lack of funds. Mr. Fez added that financially, Hanscom is now a losing proposition and that Massport hesitates to invest money, on that basis. A representative of Greiner explained the objectives of Development Guidelines which appear in the study: efficient use of the site; coordinated architectural design; landscaping to preserve and expand existing screening; strengthening of the sense of symmetry and a consistent sign system to attain clarity, convenience and a sense of calmness. Mr. Marshall stressed that the Towns have a responsibility to be involved in monitoring growth and capital planning at Hanscom and he applauded Massport for thinking ahead in this manner. Mr. Eddison thanked Mrs. Hals and her colleagues from Massport and Greiner for the input provided at this stage of the planning process and looked forward to continuing communications. CONSENT AGENDA COMMITMENT OF JULY WATER/SEWER CHARGES Upon motion duly made and seconded, it was voted to approve the commitment of final Water Charges for July in the amount of $970.88 amd of final Sewer Charges for July in the amount of $1,011.20. COMMITMENT OF STREET OPENING PERMIT FEES Upon motion duly made and seconded, it was voted to approve the commitment of Street Opening Permit Fees for the month of July, 1997, in the amount of $370.00. SEWER/WATER ABATEMENTS Upon motion duly made and seconded, it was voted to approve abatement of Sewer Charges in the total amount of $333.58, for 0000, properties not connected to Town sewer; incorrect meter readings and adjustments of estimates; and to approve abatement of Water Charges in the total amount of $359.84 because of incorrect meter readings and adjustments to estimates. -6- NATIONAL ORGANIZATION ON DISABILITY __ Upon motion duly made and seconded, it was voted to reappoint David Enman, 17 Prescott Road, as Liaison to the National Organization on Disability. RENEWAL OF THEATRE LICENSES Upon motion duly made and seconded, it was voted to approve the renewal for the ensuing year of Town of Lexington weekday and Sunday Licenses, and Commonwealth of Massachusetts Sunday Entertainment Licenses for Cinema I and II, 1794 Mass. Avenue. CONSERVATION RESTR:CTIONS, KILN ROOK V Upon motion duly made and seconded, it was voted to approve Conservation Restrictions granted by Dupree Associates over two parcels 'and at the Kiln Brook V development: one to protect the wetland and flood storage areas surrounding the site in Lexington, and the second to protect an adjacent 6-acre woodland along the Sh aws heen River in Bedford, with the Town of Bedford as co-grantee. LE INGTCNOPOLY At the request of Diane Monaco, the Board reviewed designs proposed for use on the box cover and board of Lex i ng tonopol y games, which Hayden Precision Teams will be selling to raise funds for transportation to competitions. Mr. Cohen was asked if there would be • any legal restriction on the use of a facsimile of the Town seal for moor such a purpose. Board members had no objections to the use of the design proposed if not prohibited legally. A:DS REPORT Mr. Marshall referenced the report of the U.S. Burgeon General on AIDS, recently published by the U.S. Dept. of Health & Human Services, and felt the pamphlet should have Town-wide distribution. Ms. Adler was asked to work in coordination with the Board of Health in exploring costs and possible ways to disseminate the information to citizens. BEDFORD STREET 25 PLANS Ms. Adler referred to the August 12th letter from Robert Johnson, State DPW Chief Engineer, concerning the revised 25% plans for Bedford Street improvements. Mr. Johnson requested response within 21 days stating the Town's concurrence with a stipulation that the median-break at Eldred Street will be closed if problems result. Ms. Adler was authorized to write to the State DPW to request an extension of time, to allow for review of the proposed contingency by the North Lexington Road Improvement Committee. It was noted that the BSC report on the "no-build" alternative and estimates of the extent of "self-help" by industry in the area (i .e. van pooling) had not been received, as promised. It was felt that the information in these two reports could have an effect on the Board's acceptance of the woostipulation. sem Selectmen's Meeting August 17, 1927 Upon motion duly made and seconded, it was voted 4 - 0 by roll call vote to go into executive session for discussion of matters of litigation, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:40 p.m. A true record, Attest: C-/P iR/P1(r- , Marion H. Snow Evecutive Clerk out" voiD F y ill SELECTMEN'S MEETING i _, SAugust 31, 1987 ti i r A regular meeting of the Board of Selectmen was held on Monday, August 31, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Acting Chairman Marshall, Mrs. Smith, Mr. McSweeney, Ms. Adler, Acting Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were present. PUBLIC HEARING, NEW ENGLAND TELEPHONE, WALTHAM STREET Mr. Marshall opened a public hearing on the petition of the New England Telephone C:mpany for permission to locate 135 feet of conduit in Waltham Street in conjunction with the installation of a serving area terminal, which would be placed near the intersection of Forest and Waltham Streets. Mr. Philip Daley, representing the Telephone Company, explained the need for the work to upgrade service in the area. Mr. & Mrs. Julian Eussgang and Mr. Robert Trask, abutters, were also present. Mr. Bussgang requested relocation of the 86" terminal because of its visual impact on h i s home and suggested that it be moved closer to the N.E, Telephone facility on Waltham Street or inside the building. Mr. Daley explained that from an engineering standpoint, and for the convenience of the Telephone Company, the proposed site would be the best location and would afford access not pose ibie from within the facility. Mr. Marshall asked about plans for other such installations in Town, and for a written explanation for the need to install the terminal near the building. He also asked for consideration of remodeling of the terminal to make it less obtrusive than the current 88" x 12" design. He asked for a motion to adjourn the hearing pending provision of this information by the Telephone Company. Upon motion duly made and seconded, it was voted to adjourn the public hearing on the petition of New England Telephone Company for installation of conduit and a service terminal on Waltham Street near Forest and Park Streets, to Monday, September 14, 1987, at 7:30 p.m. Mr. Dailey joined the meeting at this time. PUBLIC HEARING, N.E. TELEPHONE CO. , WALTHAM ST./WINTHROP ROAD Mr. Marshall opened a public hearing on the petition of New England Telephone Company for permission to place conduit in Waltham Street. Mr. Daley of New England Telephone Company explained that this plan was for conduit installation only. There being no statements in favor or in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the p.m petition, plans and orders of New England Telephone Company for obtaining a grant of location for installation of conduit in the following location: Waltham Street - on the northeasterly side of existing pole 195/18 located approximately 45' northerly of Winthrop Road, northwesterly approximately 40' of conduit to the intersection of conduit, to a proposed manhole. mom -2- At proposed manhole located on the westerly side approximately 35' northerly of Winthrop Road, easterly then southerly approximately 55' of conduit to the interesection of Winthrop Road. Winthrop Road - on the easterly side at proposed conduit located at the intersection of Waltham Street, southerly approximately 6=0' of conduit to existing pole 113/23. MINUTES 8/17/87 Upon motion duly made and seconded, it was voted to approve as presented the minutes of the Selectmen's Meeting on August 17, 1987. Mrs. Smith, who had been absent from that meeting, abstained from voting. WASTE MANAGEMENT TASK FORCE Mrs. Smith referred to her draft Charge to the :paste Management Task Force which had been distributed to Board members. She had received no suggestions for changes to the draft. Mrs. Smith recommended appointment of the Task Force for exploration and monitoring of hazardous household waste disposal procedures and all forms of waste management; recycling; composting; education; and financial aspects. She asked that staffing continue as „r, i t i .e. Ms. Adler, Mr. Smith, and Mr. Spiers. � v is i � �. � Expressions of interest in membership on the Task Force, received from four applicants were noted. Upon motion duly made and seconded, it was voted to appoint the following as members of the Waste Management Task Force, for terms of office to expire on September 1, 1990, unless the committee is dissolved prior to that date or an extension is voted by the Selectmen: Robert E. Fantasia 180 Grant Street Judith B. Marshall 8 Chandler Street Mary W. Miley 29 Robinson Road Jacquelyn H. Ward 15 Robinson Road Mr. Fantasia was designated as Chairman of the Task Force. PROCLAMATION, STATUE OF FRATERNITY, MEAUX, FRANCE Upon motion duly made and seconded, it was voted to endorse a proclamation relevant to the rededication of the Statue of Fraternity in Meaux, France, to take place on September 13, 1987, as requested by Kingston L. Howard. RESIGNATION, JOHN MALONEY, T.S.A.C. Upon motion duly made and seconded, it was voted to accept with regret the resignation of John W. Maloney from the Traffic Safety Advisory Committee, effective immediately. Mrs. Smith noted that it was a loss to no longer have Mr. Maloney's services on the Committee, but requested that women MOS candidates to fill the vacancy, be sought. TOWN MANAGER SEARCH Mr. Marshall recapped the status of the search for a Town Manager and the procedures being followed by the Screening Committee. r.. Selectmen's Meeting -3- August 31, 1987 It was suggested that the public interviews of finalists be scheduled for Monday, September 14 and Wednesday, September 16, with a formal decision and announcement of the Board's first choice to take place on September 28. He asked for discussion of a format to be followed in the interview process. It was agreed that standard questions will be asked of each candidate by the Chairman (10 to 15 minutes) followed by a period of ten minutes of questioning of each candidate by each individual member of the Board. The Search Committee will check references of the candidates, will do some screening and will ascertain whether candidates are willing to go public. Mr. Eddison and Mr. Dailey will meet informally with the candidate chosen to negotiate a salary agreement. SEPTEMBER MEETING SCHEDULE It was agreed that Selectmen's Meetings will be scheduled for Monday, September 14, Wednesday, September 16, Monday, September 21 , and Monday, September 28. APPOINTMENTS, TOWN CELEBRATIONS COMMITTEE Upon motion duly made and seconded, it was voted to appoint the following as members of the Town Celebrations Committee, for terms of office to expire on June 30, 1990: Nancy M. Cannalonga, 120 Kendall Road Gerald Hagerty, 11 Captain Parker Arms, Apt. 23 It was also voted to appoint Marion H. Snow, whose term as a regular member had expired, as an Associate Member of the Town Celebrations CommittPe. CONSENT AGENDA Mr. Cohen referred to Item 12-f on the Consent Agenda: the request of Mr. Hellman for transfer of a portion of a sewer easement over his property to accommodate proposed enlargement of his home at 33 Baskin Road. Mr. Fields and Mr. Spiers had recommended favorably on the request for 6' of the 30' wide easement, which would not impair any necessary work on the sewer line. Mr. Cohen advised that Town Meeting action would be necessary to formalize the procedure but that the Board could vote that evening to approve the concept and to support the request. SEWER/WATER CHARGE ABATEMENTS Upon motion duly made and seconded, it was voted to approve the abatement of Water Charges for property at 292 Marrett Rd, in the amount of $22.20; and Sewer Charges in the amount of $24.00. representing adjustments to final bills. TRAFFIC ITEM, TOPER, BURLINGTON STREET Upon motion duly made and seconded, it was voted to refer the request of George and Elaine Toper, 105 Burlington Street for installation of warning signs and posting of speed limit signs, to the Traffic Safety Advisory Committee for review and recommendations. � F � v -4- Immo COMMITMENT OF WATER/SEWER CHARGES Upon motion duly made and seconded, it was voted to approve the Commitment of final sewer bills for the month of July, 1987, in the amount of $538.00; of final water bills for the month of July, 1987, in the total amount of $529.50; and of Cycle 9 Water Charges for August, 1887, in the total amount of $55,556.43, BID, CH. 90 STREET IMPROVEMENT NOTE Upon motion duly made and seconded, it was voted to accept the bid of Boston Safe d/b/a Boston and Company for a note of $250,000.00 Street Improvement, Ch. 90, as recommended by James R. Kane, Revenue Officer. CONSERVATION RESTRICTION , PHEASANT BROOK Upon motion duly made and seconded, it was voted to approve a Conservation Restriction of Lot 66, Pheasant Brook Estates, as a natural buffer between the house on the l L t and wetlands. REQUEST FOR TRANSFER OF SEWER EASEMENT, HELLMAN Upon motion duly made and seconded, it was voted to approve the concept of the request of Jay Hellman for transfer to him of a 6 f t. portion of a 30 f t. sewer easement across his property to allow for redesign and enlargement of his home at 33 Baskin Road. Formalization of the request will require approval by the 1988 Annual Town Meeting. BATTLE GREEN GUIDES Upon motion duly made and seconded, it was voted to appoint the following as Battle Green Guides for a period to expire on June 30, 1988: Elizabeth L. Rabkin 40 Wyman Road Rohit Sakhujar 50 Turning Mill Road Kit Harris 19 Woodland Road and to reappoint the following as Senior Guides to June 30, 1988: Daniel Alpert 3 Fairfield Drive Mark Dickison 16 Middleby Road Steven Ford 4 Grove Street Jordan Goldman 11 Brent Road Andrew Saks 11 Blake Road Sandor Zapolin 46 Asbury Street STREET BETTERMENT RATE Ms. Adler referred to the calculations by Frank Fields, Town Engineer to develop a Street Betterment Rate for FY89, with a recovery rate of 90%. Upon motion duly made and seconded, it was voted to adopt a Street Betterment Rate for FY89 of $83.11 per foot of frontage. I__ X 1 pima Selectmen's Meeting -5- August 31, 1997 TAXI INSPECTIONS Ms. Adler informed the Board of Chief Fur don's request for decision on the number of taxi inspections by his department to be required each year, and approval by the Board of a $50.00 fee for each re-inspection made necessary by failed initial inspections. Upon motion duly made and seconded, it was voted to adopt as policy the requirement that Arlex Taxi Corporation and Arlington/Lexington Diamond Cab Company taxicabs be inspected three times yearly per schedule to be established by the Lexington Police Department. It was also voted to approve the imposition of a $50.00 fee for each re-inspection. .2 PRATE, AFFORDABLE HOUSING PROGRAM All members of the Planning Board, Planning Director Robert Bowyer and Asst. Planner Jenny Rawski were present for a review of steps taken to develop criteria for sites for affordable housing. Mr. Bowyer identified photos of existing affordable housing facilities as shown on a layout and referred to an award received from Mass. Housing Partnership for the Town's past efforts in that area. He outlined a 1937-1998 Work Program developed to fulfill the requirements of the Resolution on Rental Housing, as approved by the lown 1987 Town Meeting and expanded on the following: 1. Encouragement of private RD development. 2. Identification of publicly owned sites and structures. 3. Review of Accessory Apartment zoning regulations. 4. Support of the initiatives of LexHAB and the C.o A. to expand the availability of Accessory apartments. 5. Support of the acquisition by the Housing Authority or LexHAB of rental units. Also reviewed were work elements involved in items not mentioned in the 1987 Resolution such as application to Mass. Housing Partnership; development of other zoning/land use regulations and other program initiatives to promote affordable housing; research of the use of investment of endowment fund i.e. pension funds and the possibility of investments by corporations and institutions for affordable housing; staffing for the Housing Program; analysis of an equity sharing concept under an EOCD grant; and evaluation of past efforts and recommendations for new initiatives, under a Strategic Planning Grant. Mr. Bowyer reported on the work of Jenny Rawski in gathering relevant information on school sites for a preliminary analysis regarding zoning, wetlands, vegetation and contours. He listed six sites, stressing that the Planning Board's analysis in no way constituted recommendations on any of the sites: 18 112 acres off Marrett Road; 12 acres, off Young Street; the Meagherville School site near Pine Meadows, 35 to 43 acrea; Munroe School, 1 112 r•• acres and the Harrington School site, 27 1\2 acres; and land at the end of Sutherland Road, 25 acres. A similar analysis of privately owned land is now in process. -6- Mr. 6-Mr. Bowyer was thanked by Mr. Marshall for the input on work being done and noted the requirement in the Resolution for a report to the 1939 Town Meeting on progress towards the goal of increasing the availability of rental housing for elderly and low/moderate income people. BEDFORD STREET "NO BUILD" OPTION Mr. Marshall referred to a report submitted by BSC Engineering on future road conditions in North Lexington if the proposed improvement plans are not implemented. He saw the need for a more detailed and in-depth engineering study so as to properly evaluate that option, including traffic impacts on Route 128 and other connecting routes. He felt that there was sentiment among some area residents for no action and requested Ms. Adler to find out if the August 14th report is all that can be expected for ESC. It was suggested that relevant information would now be available from CTPS. Mr. Marshall suggested a meeting with BSC of Ms. Adler, one or two Selectmen, George Burnell and others from the North Lexingtin Road improvement Study Committee; and representation from the Traffic Improvement Committee to be held in the Town Manager's office for further discussion of the matter. ..rr Mrs. Smith left the meeting at this time and d i d not participate in the discussion andvote of the next agenda item. FUTURE DEVELOPMENT, HANSCOM FIELD Mr. Eddison had requested the Board's concurrence on distribution of his proposal entitled "On Influencing Future Development of the Hanscom Field Area", dated August 26, 1987, to Board of Selectmen and other Town agencies in Bedford, Lincoln, and Concord; Lexington Planning Board and Conservation Commission, Peter Barker, John Taylor, Sen. Amick, Repr. Doran, Sen. Kraus, Massport, Robert Nash, and CTPS. Upon motion duly made and seconded, it was voted to authorize distribution of the report to those listed above. Upon motion duly made and seconded, it was voted to adjourn at 9:55 p.m. ) (' A true record, Attest: 11//k//)/.4,2 o . ow - Executive Clerk y.11.