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HomeMy WebLinkAbout1987-04-BOS-min SELECTMEN'S MEETING ,"" April 1 , 1987 , . A regular meetilfg of the Board of Selectmen was held on Wednesday, April 1, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7: 30 p.m. Chairman Eddison, Mr. Marshall , Mr. Dailey, Mrs. Smith , Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present. ARTICLE 8 , HILL/ REVERE/BEDFORD ST. TRAFFIC SIGNALS Mr. Hutchinson informed the Board that although contractors had picked up the specifications for the traffic signal at Hill/Revere/Bedford Street, Request for Proposals and no interested bidders have responsed to date. The Manager recommended that Mr. Eddison request postponement to April 27 , by which time it is hoped that bids will have been received. Part "B" under Article 8, funds for Bridge School repairs, could also be dealt with on the 27th , when informational material has been submitted. BUDGET STRATEGY Regarding the School budget request, Mr. O'Sullivan will propose an amendment to split the $300,000 shortfall between school and articles. Mr. Eddison will propose that cuts of $50,000 from Water Mains and $1001000 from Street Improvements be Pm. made and he felt confident that the compromise would pass. APPOINTMENT TO LEXINGTON CENTER COMMITTEE, Upon motion duly made and seconded, it was voted to appoint Edward B. Barsamian, 38 Old Colony Rd. , Arlington, to the Lexington Center Committee to fill the unexpired term of Christopher H. Venier, to September 30, 1987. SENIOR CENTER HEATING, Mr. Eddison reported that in response to comments from Town Meeting members, he has asked James Scanlon, Chairman of the Energy Conservation Committee, to review the report of X-Energy, heating consultants, on the heating problem at the Senior Center. He noted, also, that major leaks had developed in the roof , which will need attention. Mr. McSweeney felt that Mr. Scanlon should be made aware that the heat for the common area rises and heats other space in the complex and suggested that the Condominium Association be consulted about the matter. Upon motion duly made and seconded, it was voted to adjourn at 7: 46 p.m. A true record, Attest: 01110.8 )666Th n n Executive, Clerk VOID fe b SELECTMEN'S MEETING � °April 6, 1987 A regular meeting of the Board of Selectmen was held on Monday, April 6, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present. APPROPRIATION COMMITTEE Michael O'Sullivan, Chairman of the Appropriation Committee, distributed information showing proposed reductions in financial articles at levels of $150,000, $300,000, and $540,000. He asked for the view of the Board on the three plans. Mr. Eddison pointed out that the Selectmen had gone on record as supporting a cut of $50,000 for water mains and $100,000 for street improvements. A possible cut of $140,000 from sidewalks (Article 20) and aspects of the Prospect Hill sidewalk proposal were discussed as to the number of students using that route and safety factors involved. The Selectmen had previously expressed their support of the construction. Mr. Michelson of the Capital Expenditures Committee restated his Committee's recommendation that $50,000, reflecting trade-in amounts, be cut from -DPW Equipment. The Manager stated that the estimated amount for trade-ins would-be $15,000, according to vendors.- LAND BANK (ARTICLE 41) Joyce Miller and John Oberteuffer of the Conservation Commission, and Margaret Rawls were present for further discussion of the Land Bank Article. Mrs. Miller explained features of the legislation which would impose a 1% tax, with a $100,000 exemptions, for each transfer of residential property. 80% of this revenue would go toward conservation purchases, including maintenance, and 20% would be allotted to purchase of land to use as sites for low/moderate income housing. The Commission has only had informal contact with the Planning Board but has presented the concept to the Finance Committees and the Housing Authority. Mr. Eddison questioned the 80%/Z0% ratio, in the light of the Town's need for affordable housing and felt that there should be considerable input from the Planning Board on the subject of the split. Mrs. Miller stated that the Commission was not in agreement with any higher apportionment for housing than 20% and felt strongly that the major portion should be for the purchase of conservation land, which she added is becoming more scarce. Mr. Marshall supported the concept of the legislation but not Iwo necessarily with an 80%/20% split. Mr. Dailey said he saw land for affordable housing within reach i.e. unused school sites, general purpose Town owned land, and would support the 80X/20% ratio. Regarding the availability of Town owned land, Mrs. Smith pointed out that the School Committee may not be willing to give up its unused school sites. She said she would like to see an adjustment for a more equitable share for housing. -2- mow The Town Manager saw a need to review the administrative procedures involved i.e. the Commission's powers to allocate funds. Mr. McSweeney also supported the concept, but had questions about how much Town owned land would be available for housing; how much land is left on the Commission's Master Plan; and whether the Land Bank would continue to accumulate money after all land listed in the Master Plan had been purchased. Mrs. Miller responded that there are still 600 acres to be acquired. She also explained that after the designated sites have been purchased, the Town Meeting would vote to terminate the Land Bank, with an endowment to ensure maintenance of the land. It was agreed to continue the discussion on April 8th, at which time the Board will decide on its position. GENERAL REVENUE SHARING FUNDS, PUBLIC HEARING Mr. Eddison opened the Public Hearing on General Revenue Sharing Funds in relation to Article 6 for the purpose of receiving citizen input on the proposal to use $5,354.00 for Supplemental Appropriation to the Dept. of Public Works for Snow Removal. The Town Manager explained that the hearing was pro forma to allow for the utilization of the funds, the last to be received by the Town. Upon motion duly made and seconded, it was voted to approve the dispersement of General Revenue Sharing Funds in the amount of __ - $5,354.00 for Supplemental Appropriation- to the Dept. of Public Works for Snow Removal. MINUTES Upon motion duly made and seconded, it was voted to approve, as presented, the minutes of the Selectmen's Meeting on March 23, 1987. MAINTENANCE CONTRACT, BIKEWAY The Board reviewed a draft letter, prepared by Mr. Eddison, to Mr. Kidston, META, stating the Board's concerns with the provisions of the proposed draft license between the MBTA and the Town, relative to the Minuteman Commuter Bikeway. Motion was made and seconded to approve the letter as presented. Mr. Dailey questioned the scope of what will be entailed in maintenance of the bikeway and hoped that the Town would not be put into a position of doing major repairs in years to come. Mr. Eddison referred to the ongoing effort to avoid commitment to major repairs such as bridge repair or overhaul and noted the Town Engineer's estimate of $4,000 to $5,000 per year for routing maintenance. Motion having been made and seconded, it was voted to approve the draft letter to Mr. Kidston, to be sent with a strong caveat for no commitments to major repairs. yaw CONSENT AGENDA COMMITMENT OF STREET OPENING PERMITS. Upon motion duly made and seconded, it was voted to approve and execute the Commitment of Street Opening Permits for the month of March in the amount of $200.00 rim Selectmen's Meeting -3- April, 6, 1987 COMMITMENT OF WATER/SEWER CHARGES Upon motion duly made and seconded, it was voted to approve and execute Commitment of Water Charges for the period ending April, 1987, in the amount of $30.00; and of Sewer Charges for the period ending March, 1987 for Hanscom Field Sewer Service Rental, in the total amount of $750.00 DESIGN ADVISORY COMMITTEE Mr. Eddison listed the names of four design professionals whom he proposed as members of the Design Advisory Committee which would bring the committee to full strength: Robert D. Bradley, architect; Norma Bogen, planner; John Frey, landscape architect; and Walter Pierce, architect. He noted that all had been highly recommended by the three current members of the committee and asked that the Board act on their appointments on April 8th. TRANSFER FROM RESERVE FUND Upon motion duly made and seconded, it was voted to approve the transfer of $2,100.00 from the Reserve Fund to Acct. #01-63-102 5318, Planning Board, for printing expenses. CONTRACT AWARD, PUMPING STATION Upon motion duly made and seconded, it was voted to award Contract #87-5 for Improvements and Appurtenant Work for the North Lexington Sewage Pumping Station, in the amount of $78,147.00 to D.E.R. , Inc. P.O. Box 656, Lexington, MA. PUBLIC OFFICIAL BOND, TOWN MANAGER Upon motion duly made and seconded, it was voted to approve the Public Officials Bond for the Town Manager in the amount of $150,000, with a premium of $131.00 Upon motion duly made and seconded, it was voted to adjourn at 7:55 p.m. A true record, Attest: Marion H.H. Snow Executive Clerk 'ma 1 7 ~ U~ � k- r.. r~. * \ SELECTMEN'S MEETING | � \ \ __L)) \� \ \ ' ` April 8, 1987 A regular meeting of the Board of Selectmen was held on Wednesday, April8o1987» inthe Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Dailey, Mr. Marshall , Mrs. Smith, Mr, McSweeney; Mr . Hutchinson, Town Manager ; Mr, Cohen , Town Counsel ; Ms. Adler , Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present. ARTICLE 72, SENIOR CENTER HEATING Mr. Eddison reported that Julian Bussgang had intended to propose an amendment to Article 27, to require a study to address the architectural dimensions of the Senior Center , before funds are expended to correct the heating problem. Mr. Eddison had agreed with that procedure and the Town Manager had enlisted the aid of two Lexington architects who had looked at the Center and had recommended going forward with the study. Both had agreed that the X-energy heating plan made sense. The study, costing $3,500-$5,080, could be funded from the Professional Services account, or possibly may be covered by the $75,000 to be requested under Article 27. If this process is followed, Mr . Bussgang will not propose his amendment . , Mr. McSweeney suggested the involvement of the Design Advisory Committee in the proposed archi tectural study, but it was agreed that e/ vnlunteer group of professionals could not be expected to do the work at no charge. The D.A.C. will, however , be asked for its comments. Upon motion duly made and seconded, it was voted that the Selectmen will propose that an architectural study of the Senior Center be carried out before funds for correcting the heating problem at the Senior Center are expended. APPOINTMENTS TO DESIGN ADVISORY COMMITTEE, Upon motion duly made and seconded, it was voted to appoint the following to the Design Advisory Committee, for terms of office to expire on September 30, 1987, and subject to reappointment at that time: Robert D. Bradley 15 Rockville Avenue Norma Bogen 13 Barberry Road John Frey 1133 Mass. Avenue Walter Pierce 16 Trotting Horse Drive TRANSFER FROM RESERVE FUND. VNA Mr. Hutchinson explained the need for a transfer of funds to the Visiting Nurses and Community Health, because the VNCH is unable to obtain an expected State grant to supplement funds to operate service to elderly, particularly residents of the L.H.A. elderly housing. !sal" Upon motion duly made and seconded, it was voted to approve transfer from the Reserve Fund in the amount of $7'880.00 to the Community Services account #01-536-102' ____ ARTICLE 41 41 LAND BANK --/ Mrs. Miller was present for continued discussion of Land Bank Legislation. Material was distributed showing a change in the mod Conservation Commissions proposal which would allow for purchase or development of housing units, as well as land for housing from the proceeds. Mrs. Miller noted that the Mooney property (Article 34) will become available in January, 1988, and asked if it could be purchased through the Stabilization Fund, which is proposed under Article 13. It was explained that if the Fund is voted this year, money will not be available until July, 1988. It was pointed out that the Commission could ask for Town Meeting approval of Article 13, as planned, although it was noted that it was the sense of the Board and the Town Manager not to support the purchase. Mr. Marshall reported on the position of the Mass. Municipal Fiscal Policy Committee on 8.535, the Land Transfer Tax Bill . The Committee would support a local option real estate transfer tax, provided that there will be no penalty to municipalities not adopting the legislation. If adopted, a city or town could use the proceeds to purchase land or housing or, by a 2/3 vote of the appropriating authority, use the money for any item subject to bonding, i .e. sewer , or water. Mr . Eddison asked that discussion of Article 41 be continued, on the assumption that the Article would not come up that evening. Mrs' Miller stated that she would move for postponement of Article 41 to -- April 27th. Imwm� Upon motion duly made and seconded, it was voted to adjourn at 7:58 p .m. A true record, Attest: ' ` _ \ , ~ ° wV.t,v„ion H. Sn°w . Executive Clerk ' !oft 1 . SELECTMEN'S MEETING April 14, 1987 A regular meeting of the Board of Selectmen was held on Tuesday, April 14, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Ms. Adler, Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present. BUDGET REVIEW Mr. Eddison explained the need for the meeting to review the financial articles and to explore options to accommodate the $380,000 shortfall resulting from Town Meeting approvals of Article 31, Lincoln Street, and Article 34, Tower Park. Mr. Hutchinson presented four options for the Board's consideration in dealing with the matter, noting that several of the approved money articles are up for reconsideration and can be adjusted. *1 1. Eliminate Stabilization Fund $300,000 2. Free cash 60,000 $360,000 oft *2 1. Reduce Stabilization Fund $180,000 _ 2. Reduce water mains _ 150,000 3. Free cash - 30,000 $360,000 *3 1. Lincoln Street $100,000 2. Stabilization Fund 180,000 3. Free cash 80,000 $360,000 *4 1. Reduce Stabilization Fund $100,000 2. Reduce Water Mains 150,000 3. Reduce Free cash 110,000 $360,000 Impacts of proposed adjustments or deletions and Mr. Hutchinson's "Tax Rate Projection, Based on TM Action through 4/8/87" were discussed. The Manager explained the basis of assumptions made in preparation of projections to 1990. He noted that Options *1 and *4 had appeared to be most viable to Board members. Mr. Marshall said he could support Option *1 or Option *4, but in either case, would support the position of the majority. Mrs. Smith stressed the importance of ongoing maintenance of infrastructure as planned, and voiced support of Option *1. Mr. Dailey and Mr. McSweeney both saw the possibility of r.. unexpected funds next year to be allocated to free cash and did not foresee the need for cuts in vital services and infrastructure. They supported Option *4. Mr. O'Sullivan, Chairman of the Appropriation Committee, asked if unexpected revenue could be allocated to the Stabilization Fund and was informed that per Town Counsel, that would not be possible. r.- mom Mr. Clough,Clough, Chairman of the School Committee, noted that the Committee's budget request is being cut by $150,000, and that user fees are being considered. He estimated the need for transfers from the Reserve Fund in the amount of $100,000, which the Manager felt would not be possible in the light of other demands. Upon motion duly made and seconded, it was voted 4 to 1, with Mrs. Smith opposed, to adopt Option *4, as outlined above, on the condition that a total of $360,000 is the total amount necessary to accommodate the shortfall. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of potential land acquisition, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 8:43 p.m. A true record, Attest: 1 0,:-O-66 mew Mdrion H. Sno. Executive Clerk um' , d SELECTMEN'S MEETING MEETING ' April 15, 1987 1 ' A regular meeting-of the Board of Selectmen was held on Wednesday, April 15, 1987, in the Selectmen's Meeting Room, Town Office Building, at 710 p.m. Chairman Eddison, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Mrs. Deshler, Principal Clerk were present. Mr. Dailey joined the meeting later. TOWN REPORT - 1986 Erna Greene, Chairman of the Town Report Committee, was in attendance to present the Town Report for 1986, to the Board of Selectmen. Chairman Eddison complemented the Town Report Committee in general and Mrs. Greene, specifically, for the tremendous time, continuing energy expended, and the imagination shown by the TRC in the annual preparation of the Report. Mr. Robert Morrison, Vice Chairman, will work out a schedule for discussion with the Board of several concerns of the Committee such as ways to expedite preparation of the Report; reevaluation of its content, especially the narratives, in the light of Prop 2 1/2 budget cuts; and the function of the Committee, in general. MINUTES - March 30 and April 1 , 1987 Upon motion duly made and seconded it was voted to approve the minutes as presented of the Selectmen's meetings of March 30 and April 1, 1987. SPECIAL TOWN MEETING Upon motion duly made and seconded it was voted to call a Special Town Meeting for Monday, May 11, 1987 to be held in Cary Memorial Hall at 8:00 p.m. Upon motion duly made and seconded it was voted to close the warrant on April 15, 1987 for the Special Town Meeting to be held on Monday, May 11, 1987. Upon motion duly made and seconded it was voted to sign the warrant for the May 11, 1987 Special Town Meeting. CONSENT AGENDA COMMITMENT OF APRIL WATER CHARGES, DEMAND BILLS, CYCLE 9 BILLS Upon motion duly made and seconded it was voted to approve Commitment of Demand Bills of Water Charges for April, 1987, in the total amount of $1,091.00. Upon motion duly made and seconded it was voted to approve Commitment of Cycle 9 Water Charges for April 1987, in the total amount of $51,087.29. r.. ABATEMENT OF WATER/SEWER CHARGES Upon motion duly made and seconded it was voted to approve abatement of Water and Sewer charges in the total amount of $502.28 for adjustment of bills and one household not connected to sewer. -2- CHAPTER 90 PROJECT REQUEST AND INITIAL ADVISORY REPORT FORMS Mr. Hutchinson, Town Manager, presented the Board with Chapter 90 Project Request and Initial Advisory Report forms for the State funds to be used on the FY88 Resurfacing Program. The total amount of State funds requested for authorization to use is $295,118.84. This will be combined with $300,000 of Town Funds. Upon motion duly made and seconded it was voted to approve and execute Chapter 90 Project Request forms and Initial Advisory Report forms. SEWER CHARGES IN LIEU OF BETTERMENT Upon motion duly made and seconded it was voted to approve Sewer Charges in Lieu of Betterment in the sum of $1,829.91 to Woodhaven Realty Trust, 424 Marrett Road. LEXHAB William Hays, Chairman, and LexHAB members Jean Gaudet and Dave Eagle were in attendance to present the current position of LexHAB in regard to several ongoing issues: Garfield Street - LexHAB wishes to have a working relationship with Interfaith, leading towards a possible conversion to cooperative housing for the Garfield St. rental units. Emerald Street - The process whereby LexHAB owns and rents the property on Emerald St. is looked on favorably by the Board as well as .no the increase to 27%, minority rentals, under the aegis of LexHAB. Muzzey Units - LexHAB would be very interested to act in a purchaser/screener role if there is an opportunity to purchase a few of the Muzzey units in the fall. Up to now there has been no opportunity for LexHAB to do this. Emerald St. *2 - There are no plans as yet for a possible second Emerald St. unit. New Construction Rental Units - A meeting is anticipated with people attempting to explore the construction of new rental units, with a larger number of affordable units to be made available. Emerson Gardens - Reference was made to the Cushman proposal which would only effect the Emerson Gardens property. Through Selectman Marshall as liaison, LexHAB has responded to the Cushman proposal with the objective of determining the number of tenants of Emerson Gardens whose assets are so limited that purchase of their unit is not possible. Care would be taken not to isolate those tenants who are under the umbrella of LexHAB. Future plans of LexHAB include: Working through the Planning Board to stimulate active development of more accessory apartments, as LexHAB, more than any other agency, could move on this option. LexHAB, in keeping with its original goal, is not to compete in the market place on available housing but to best utilize available land in the Town and better still, to help make the best use of Town buildings in the conversion process, particularly, at this time, to use their expertise in the possible conversion of Munroe School to affordable housing. LexHAB and the Board of Selectmen will be meeting soon to determine the necessary steps towards this conversion. „ mai Selectmen's Meeting -3- April 15, 1987 All members of LexHAB are very enthusiastic about using the lessons learned during the Muzzey conversion and applying them to Munroe. Mrs. Gaudet reinforced Mr. Hays favorable ,view, regarding Munroe stating that this would be the best use of available monies and would help the greatest number of potential renters. Mr. Eagle expressed great interest in having 2 more lots made available so that housing such as Emerald St. could be built. Mr. McSweeney asked how many of the 25 moderate units have been spoken for at the Countryside Village development that will be available this summer. It was determined that no numbers are available as yet. Mr. Hutchinson will provide the report from the Building Department on the actual number of accessory apartments that have been approved. Mr. Hays referred to the immediate concern of LexHAB regarding the plight of some Emerson Gardens tenants in the light of new moderate rent guidelines, which makes the rent unaffordable for many. LexHAB is very willing to give available rent subsidies to those tenants who are 0011M without any other recourse. Mr. Dailey stated that his view-of LexHAB was in the role of developer of future units. Mr. Hays agreed that that role was also the goal of LexHAB. Mr. Eddison expressed concern regarding the fact that LexHAB has no paid staff available to take on that role, and questioned which parts LexHAB could realistically fill. Mrs. Smith enthusiastically remarked that the members have taken the time to become experts in this area and that she was very supportive of their plans for the future. Mr. Hutchinson referred to a report that was drawn up by Human Services regarding E.O.C.D. and available grant money proposals. Upon motion duly made and seconded, it was voted to adjourn at 8:00 p.m. A true record, Attest: CL6- 4 t Audrey E. /Deshler Principal Clerk r.. VOID ‘ - % soft SELECTMEN'S MEETING ITApril 27, 1987 A regular meeting ' 'f the Board of Selectmen was held on Monday, April 27, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Ms. Adler, Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present. MINUTES The minutes of Selectmen's Meetings on April 6 and April 8, 19871 were approved as presented. CONSENT AGENDA TRAFFIC RULES AMENDMENT Upon motion duly made and seconded, it was voted to execute documentation to amend the Traffic Rules and Regulations by posting of a "Right Turn Only" sign when exiting between the Pewter Pot and Battle Green Motor Inn, as approved by the Board on March 23, 1987. If after six months, it is determined that this regulation is not effective, it will be rescinded. pewit SEWER CHARGES IN LIEU OF BETTERMENT Upon motion duly made and- seconded, it was voted to approve Sewer Charges in Lieu of Betterment for property at 31 Summit Road, owned by Woodhaven Realty Trust, in the amount of $1,829.91. ONE DAY LIQUOR LICENSE, HOSPICE, INC. Upon motion duly made and seconded, it was voted to ratify the poll vote of April 17, 1987, approving the application of Hospice Care, Inc. , for One Day Liquor License on April 25, 1987. RESIGNATIONS, CRIPPS, JOHANSEN Upon motion duly made and seconded, it was voted to accept the resignation of Stephen B. Cripps, as an Associate Member of the Historic Districts Commission, effective April 8, 1987. Upon motion duly made and seconded, it was voted 4 - 0, with Mrs. Smith abstaining, to accept the resignation of William H. Johansen as Lexington's Representative to the Hanscom Field Advisory Commission, effective immediately. APPOINTMENT OF DIRECTOR OF PUBLIC WORKS/ENGINEER Mr. Hutchinson referred to his recent appointment of Richard Spiers as Director of Public Works and Engineering and asked the Board's recognition of this promotion from within the ranks. Mr. p.m Spiers and his family were present. He noted the extensive recruiting process undertaken which resulted in 154 responses, screened to 20, and finally six, out of which Mr. Spiers, a 27-year veteran of the Public Works Dept. , was selected. Mr. Eddison extended congratulations on behalf of the Board and expressed confidence that the new Director will do a fine job. -2- PLANNING BOARD APPOINTMENT The Selectmen met jointly with the Planning Board for appointment of one of four candidates to fill the vacancy left due to the resignation of Stephen B. Cripps. The candidates were Edmund C. Grant, David G. Williams, Paul H. Lapointe, and Brian K. Connor. The Chairman of the Planning Board, Mrs. Uhrig, nominated David G. Williams for appointment. Planning Board member Mrs. Klauminzer nominated Edmund C. Grant. It was voted 3 - 1 by the Planning Board and 5 - 0 by the Board of Selectmen to appoint David G. Williams, 1433 Mass. Avenue, as a member of the Planning Board, for a term of office to expire on March 7, 1988, upon the election of a new Planning Board member. AUDITOR AWARD Mr. Dailey reported that as a result of interviews with several auditing firms, he was prepared to recommend that the firm of Deloitte, Haskins & Sells be awarded the contract for Town audits for fiscal years ending June 30, 1987, 1988, and 1989. Mr. Marshall noted that although Arthur Anderson had done an excellent job for several years, there are benefits to be realized by a change in teams. Upon motion duly made and seconded, it was voted to award a contract for audits of the Town's finances for the years 1987, 1988, and 1989, to the firm of Deloitte, Haskins & Sell, One Financial Center # Boston, MAL in the total amount for the three years of $77,000, based upon current reporting requirements. N. LEXINGTON SEWAGE PUMPING STATION IMPROVEMENTS Upon motion duly made and seconded, it was voted to execute Contract *87-5, for North Lexington Sewage Pumping Station Improvements & Appurtenant Work, in the amount of $78,147.00, D.E.R. , Inc. , P.O. Box 656, Lexington, awarded by the Selectmen at their meeting on April 6, 1987, subject to approval of Town Counsel as to form. TOWN MANAGER'S APPOINTMENTS Upon motion duly made and seconded, it was voted to approve the appointment by the Town Manager of Linda Roemer, 285 Emerson Road to the Board of Health. Mr. Hutchinson also informed the Board of his appointments of David Smith to the Permanent Building Committee, and of Robert Leone to the Board of Assessors. TRANSFERS FROM RESERVE FUND Upon motion duly made and seconded, it was voted to approve the following transfers from the Reserve Fund, as recommended by the Town Manager: To: Acct. *01-300-113-5213 Street Lights, $16,000.00 To: Acct. #01-26-145-5429 Comptr. Jurisdiction, Immo Office Machine Repair & Maintenance, $ 1,100.00 To: Acct. *01-26-146-5425 Comptr. Jurisdiction, Copier & Supplies $ 4,500.00 - Selectmen's Meeting -3- April 27, 1987 To Acct. *01-035-102 Revenue Dept. $12,600.00 Expenses TOWN MANAGER RESIGNATION Mr. Hutchinson requested that the Board accept his resignation as Town Manager because of his acceptance of the Governor's appointment of him as Registrar of Motor Vehicles. Mr. Eddison noted the excellence of Mr. Hutchinson's performance of his job, and, on behalf of the Board, thanked him for ten years of dedicated service. He felt it had been a great opportunity for the Town to have had him as its Manager and expressed hope that a replacement can be found who will be as strong and talented. Upon motion duly made and seconded, it was voted to accept with regret the resignation of Robert M. Hutchinson, Jr. as Town Manager of Lexington, effective as of June 30, 1987. The Manager asked that Susan Adler be appointed as Acting Town Manager as of July 13th, and that during her vacation from July 1st until that date, John Ryan, Comptroller, be appointed in that capacity. TOWN MANAGER RECRUITMENT Mr. Eddison asked for the approval of the Board to proceed with recruitment of a new Town Manager along the lines presented by Mr. Hutchinson in a memo dated April 24, 1987. He asked Board Members for ' suggestions of candidates for a screening committee. The recruitment process will be further explored at a future meeting. SPECIAL OLYMPICS Upon motion duly made and seconded, it was voted to approve the request of North Middlesex Special Olympics for the use of the Lexington Track facilities on Saturday, May 16, 1987, to conduct an area track meet, subject to coordination with all appropriate Town Departments. BEDFORD/HILL/REVERE STREET TRAFFIC SIGNALS Mr. Hutchinson asked for the Board's support of his request for a supplemental appropriation of $40,000, for use with funds approved at the 1986 Town Meeting, for installation of traffic signals on Bedfbrd Street at Hill and Revere Streets. It was noted that the lowest bidder for the job had been disqualified because either intentionally or unintentionally, the Minority Business Participation "Letter of Interest" had not been filed with his bid. Upon motion duly made and seconded, it was voted to request, under Article 8, a supplemental appropriation of $40,000 to be used with other funds, for installation of traffic signals, as described above. BEAL COMPANY The Manager referred to a letter from The Beal Companies, expressing opposition to the proposed FAR reduction stated in Article 48. -4- The letter states their objection to a change in requirements after a building has been constructed, making the right to rebuild after a casualty subject to the special permit process. CAMELIA PLACE Mr. Hutchinson reported receipt of a Traffic Study of Bedford Street at Worthen Road relative to the proposal by Lumberyard Realty for egress to Bedford St. via Camelia Place. He recommended that the plan be denied because of its impact on left turns from Worthen Road. ARTICLE 41 - LAND BANK The Board reviewed draft amendments by Mr. Marshall of Sections 4 and 5, of the Land Bank Article, which deals with the percentages of land bank tax revenue to be allocated for conservation (80%) and housing (20%) . Under Mr. Marshall's amendment, the Town Meeting would set proportions of at least 1/3 for each use, with the other third being allocated to either category by a majority vote of Town Meeting. Mr. Eddison strongly favored the increased flexibility under this formula, which would still rpeserve a commitment to conservation acquisition and housing. Mrs. Smith also supported the amendment. Mr. Dailey was in favor of the concept, but suggested a ratio closer to the 80%/20%, i.e. 2/3 for conservation and 1/3 for housing. Upon motion duly made and seconded, it was voted to support Mr. Marshall's proposed amendment of Sections 4 and 5 of Article 41. LEXHAB - FORMULA RE: INCOME LIMITS, RESALE OF UNITS LexHAB is seeking a waiver in its 1.Income Level Guidelines" to mow allow resale of one-bedroom units to those having income over the limit stated in the Guidelines, but under $35,000. Problems being currently encountered under levels established at the time of original sale were explained. LexHAB asked that the Board vote its intent in favor of the waiver, with legal wording to be prepared by Town Counsel later. Upon motion duly made and seconded, it was voted to approve in concept LexHAB's request for an inclusion of a waiver in "Income Level Guidelines" as stated above. ARTICLE 43 - COMMERCIAL DISTRICTS REVISIONS Mr. Eddison noted a memo prepared by Mrs. Smith containing background information for a suggested position on Article 43, which proposes comprehensive revisions to regulations for Commercial Districts. The report was discussed ,briefly and Mrs. Smith urged support of the Article in terms of information presented in her memo, with any additions suggested by other Board Members. ARTICLE 40 - BYLAW, FILL & REMOVAL REGULATION There was agreement among the members to support Article 40 to amend General By-Law Article XXX to include regulations on filling, as well as removal of soil. Upon motion duly made and seconded, it was voted to adjo rn at "no 8:00 p.m. A true record, Attest: Marion H. snow Ole T Executive Clerk I SELECTMEN'S MEETING ' April 29, 1987 • A regular meetin4-2tthe Board of Selectmen was held on Wednesday, April 29, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were present. EXEMPLARY TEACHERS Mr. Eddison explained plans to acknowledge the teachers selected by the Battle Green Demolay as 1987 Exemplary Teachers by presenting the written commendations to them at the May 4th session of Town Meeting. Upon motion duly made and seconded, it was voted to approve and execute Resolutions commending Judith H. Wiggin and Frank H. Meehan for their awards as Exemplary Teachers of 1987. ARTICLE 50, HOUSING RESOLUTION Mr. Eddison referred to draft amendments to Article 50, Rental Housing Resolution, prepared by him and Mrs. Smith, dealing with functions the Selectmen would perform, support or take responsibility for. The amendments under Section 4, a. , b. , c. , and d. , were reviewed __ and the Board concurred with the changes proposed. Upon motion duly made and seconded, it was voted to authorize Mr. Eddison to propose an amendment to Article 50, consistent with the ideas presented in his memo dated April 21, 1987. ZONING BY-LAW ARTICLES Mrs. Smith reviewed the Board's position, if any, on Zoning By-Law Articles. Article 42, Technical Corrections no position taken Article 44, Swimming Pools will be indefinitely postponed Article 46, Jumbo Houses no position taken Article 47, Traffic Analysis & Article 48 - F.A.R. Commerical Zones were reviewed and their implications explained by Mrs. Smith. She noted that the proponents plan to offer 47 and 48 as amendments to Article 43, Planning Board revisions, Commercial Districts. She said that she will oppose these amendments, if they are offered. Upon motion duly made and seconded, it was voted to take a position in 'opposition to Articles 47 and 48, and to oppose them as amendments to Article 43, if they are offered. ARTICLE 49 - HEIGHT OF BUILDINGS It was the understanding of the Chairman that Article 49 will be withdrawn. pima ARTICLE 41 , LAND BANK TAX Upon motion duly made and seconded, it was voted to support the amendment to Article 41, Land Bank Tax, to be presented by Elaine Dratch, C -2- which would ". . . . require that all monies from the Housing Fund to be expended for the purchase and development of housing or land shall be expended by the Selectmen only after approval by the Town Meeting". MUNROE SCHOOL Mr. Eddison noted concerns being expressed by the tenants of the Munroe School relative to plans to explore the concept of a housing use for the School and asked the Board's feeling on issuance of a public statement on the matter. He felt that the interests of the four tenants would be taken into consideration and that effort would be made to find space for them in other places i.e. churches, Hastings School, if Munroe is converted to housing use. It was the sense of the Board to support these procedures. If the matter is not well covered by the newspaper, Mr. Eddison will prepare a statement. ARTICLE 43, NON-CONFORMING USES, STRUCTURES Regarding the Board's position on Article 43, it had been left that Mrs. Smith would wait to hear from individual Selectmen if they had any problems. Mr. Dailey had expressed a concern dealing with non-conformity in the case of destruction of property over 75%. The article, if passed as now proposed, would not allow rebuilding of such properties. The Nola Planning Board was amenable to including whatever they felt was within the scope of the Article to provide safety to such property owners, and an amendment had been prepared to address this issue. It was Mr. Dailey's intent to present the amendment during the discussion and he felt that it would be received favorably by Planning Board members. Mrs. Smith will present the Board's endorsement of the Article in general, and will mention that the Board will be offering Mr. Dailey's amendment. RECRUITMENT, TOWN MANAGER Mr. Marshall noted that recruitment of applicants for the Town Manager position would be carried out on a nation-wide basis, which may mean that the candidate selected will be coming from another State. He referred to high prices of homes in the Lexington area, which average $270,000, plus related costs and suggested that in addition to the Screening Committee, a subcommittee be appointed to explore creative ways to deal the the housing issue. He mentioned loans with no interest, with the Town taking a share of capital gains realized and felt that the subcommittee should develop options for a compensation package to be offered. Regarding the Screening Committee, Mr. McSweeney suggested representation of the Finance Committees. Mr. Eddison noted that the 1976 Screening Committee had no Selectman member but kept in close touch with the Board through Selectman Battin. He advocated that this procedure again be followed. A matrix on qualifications is to be set up, and it was suggested that the number of candidates be narrowed down to 15 or 20 by the Screening Committee as a first cut. soft Selectmen's Meeting -3- April 29, 1987 Mrs. Smith felt that the Selectmen should look at applications earlier in the process. It was agreed that Board members will look at the remainder of the applications, as well, to cull out any which appear to warrant further consideration. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 7:58 p.m. A true record, Attest: ;Tian H. i7( .4/42ftLf-- Executive Clerk .■.1 OMM OMB V 0