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HomeMy WebLinkAbout1987-04-BOS-minF , J 5.. SELECTMEN' MEETING f' April 1, 1987 a A reg ular meet- of the Board of Selectmen was held on � - � Meeting ���m Wednesday, April 1, 1997, in the Sele ctmen's Me r Town Office.Building, at 7:90 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Asste to the Town Manager; Mrs. Snow, Executive Clerk, were present. ARTICLE 9 HILL REVERE BEDFORD ST* TRAFFI SIGNALS Mr. Hutchinson informed the Board that although contractors had picked up the specifi for the traffic s ignal at Hill Street , Request for Proposals and no interested bidders have responsed to date. The Manager recommended that Mr. Eddison request postponement to April 27, by which time it is hoped that bids will have been rece ived. Part "B" under Article 9, funds for Bridge School repairs, could also be dealt w ith on the 27th, when informational material has been submitted BUDGET STRATEGY Regarding the School budget request, Mr. O'Sullivan will propose an amendment to split the $9OO,00O shortfall between school and articles. Mr. Eddison will propose that cuts of $50 from Water Mains and $100,000 from Street Improvements be made and he felt confident that the compromise would pass. APPOINTMENT TO LEXINGTON CENTER COMMITTEE Upon motion duly made and seconded, it was voted to appoint Edward B. Barsamian, 39 Old Colony Rd., Arlington, to the Lexington Center Committee to fill the unexpired term of Christopher H. Venier, to September 34, 19979 SENIOR CENTER HEAT Mr. Eddison reported that in response to comments f rom Town Meeting members, he has asked James Scanlon, Chairman of the Energy Conservation Committee, to review the report of - Energy, heating consultants, on the heating problem at the Senior Center. He noted, also, that major leaks had developed in the roof, which will need attention. Mr. McSweeney felt that Mr. Scanlon should be made aware that the heat f the common area rises and heats other space in the complex and suggested that the Condominium Association be consulted about the matter. Upon motion duly made and seconded, it was voted to adjourn at 7:46 p.m. A true record, Attest: a Zn n i Executive, Clerk void i . s r ti SELECTMEN'S MEETING .. °April 6, 1387 A regular meeting of the Board of Selectmen was held on Monday April 6, 1387, in the Selectmen's Meeting Room, Town Office Building, at 7:0 p.m. Chairman Eddison, Mr. Marshall, Mr, Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present. APPROPRIATION COMMITTEE Michael O'Sullivan, Chairman of the Appropriation Committee, distributed information showing proposed reductions in financial articles at levels of $150, X300, $300 000 and $540 He asked for the view of the Board on the three plans. - Mrs pointed out that the Selectmen had gone - on record as supporting a cut- of $50,000 for water mains and $140,000 for street improvements. A possible cut of $140,000 from sidewalks (Article 20) and aspects of the Prospect Hill sidewalk proposal were discussed as to the number of students using that route and safety factors involved. The Selectmen had previously expressed their support of the construction. Mr. Michelson of the Capital Expenditures Committee restated his Committee's recommendation that $54,040, reflecting trade-in amounts, be cut from -DPW Equipment. The Manager stated that the estimated amount for trade -ins would - be $15,444, according to vendors. LAND BANK (ARTICLE _41) Joyce Miller and John Oberteuffer of the Conservation Commission, and Margaret Rawls were present for further discussion of the Land Bank Article, Mrs. Miller explained features of the legislation which would impose a 1% tax, with a $144,404 exemptions, for each transfer of residential property. 64% of this revenue would go toward conservation purchases, including maintenance, and 24% would be allotted to purchase of land to use as sites for low /moderate income housing. The Commission has only had informal contact with the Planning Board but has presented the concept to the Finance Committees and the Housing Authority. Mr. Eddison questioned the 80 % /20% ratio, in the light of the Town's need for affordable housing and felt that there should be considerable input from the Planning Board on the subject of the split. Mrs. Miller stated that the Commission was not in agreement with any higher apportionment for housing than 20% and felt strongly that the major portion should be for the purchase of conservation land, which she added is becoming more scarce. Mr. Marshall supported the concept of the legislation but not necessarily with an 80 %/20% split. Mr. Dailey said he saw land for affordable housing within reach i.e. unused school sites, general purpose Town owned land, and would support the BOX/20% ratio. Regarding the availability of Town awned land, Mrs. Smith pointed out that the School Committee may not be willing to give up its unused school sites. She said she would like to see an adjustment for a more equitable share for housing. mow The Town Manager saw a need to review the administrative procedures involved i.e, the Commission's powers to allocate funds. Mr. McSweeney also supported the concept, but had uestions � about how much Town owned land would be available for housing; how much land is left on the Commission's Master Plan; and whether the Land Bank would continue to accumulate money after all land listed in the Master Plan had been purchased. Mrs. Miller responded that there are still 688 acres to be acquired. She also explained that after the designated sites have been purchased, the Town Meeting would vote to terminate the Land Sank with an endowment to ensure maintenance of the land. It was agreed to continue the discussion on April 6th, at which time the Board will decide on its position. GENERAL REVENUE SHARING FUNDS PUBLIC HEARING Mr. Eddison opened the Public Hearing on General Revenue Sharin Funds in relation to Article 6 for the purpose of receiving citizen input on the proposal to use $5,354.00 for Supplemental Appropriation to the Dept. of Public Works for Snow Removal. The Town Manager explained that the hearing was pro forma to allow for the utilization of the funds, the last to be received by the Town. Upon motion duty made and - seconded, it was voted to approve the dispersement of General Revenue Sharing Funds in the amount of $5,354.00 for Supplemental Appropriation the Dept. of Public for Snow Removal, MINUTES Upon motion duly parade and seconded, it was voted to approve, as presented, the minutes of the Selectmen's Meeting on March 23, 188' , MAINTENANCE CONTRACT BIKEWAY The Board reviewed a draft letter, prepared by Mr. Eddison, to Mr, Kidston, META, stating the Board's concerns with the provisions of the proposed draft license between the META and the Town, relative to the Minuteman Commuter Bikeway. Motion was made and seconded to approve the letter as presented. Mr. Dailey questioned the scope of what will be entailed in maintenance of the bikeway and hoped that the Town would not be put into a position of doing major repairs in years to come. Mr. Eddison referred to the ongoing effort to avoid commitment to major repairs such as bridge repair or overhaul and noted the Town Engineer's estimate of $4,080 to $5,800 per year for routing maintenance. Motion having been made and seconded, it was voted to approve the draft letter to Mr, Kidston, to be sent with a strong caveat for no commitments to major repairs. CONSENT AGENDA COMMITMENT OF STREET OPENING PERMITS. Upon motion duly made and seconded,, it was voted to approve and execute the Commitment of Street Opening Permits for the month of March in the amount of $204.00 Selectmen's Meeting -M3- April,6 1987 COMMITMENT OF WATER SEWER CHARGES Upon notion duly made and seconded, it was voted to approve and execute Commitment of Water Charges for the period ending April, 1987, in the amount of $30.00; and of Sewer Charges for the period ending March, 1987 for Hanscom Field Sewer Service Rental, in the total amount of $750.04 DESIGN ADVISORY COMMITTEE Mr. Edd i son listed the names of four design professionals, whom he proposed as members of the Design Advisory Committee which would bring the committee to full strength: Robert D. Bradley, architect; Norma Bogen, planner; John Frey, landscape architect; and Walter Pierce, architect, He noted that all had been highly recommended by the three current members of the committee and asked that the Board act on their_ appointments on April 8th. TRANSFER FROM - RESERVE FUND Upon motion duly made and seconded, it was voted to approve the transfer of $2,100.00 from the Reserve Fund to Acct. #01-63-102 5 318 , Planning Board, for printing expenses$ CONTRACT AWARDs PUMPING STATION Upon motion duly made and seconded, it was voted to award Contract _ #87 -5 for Improvements and Appurtenant Work for the North Lexington Sewage Pumping Station, in the amount of $78,147:40 to D.E_.R., Inc. P.O. Box 656, Lexington, MA. -- PUBLIC OFFICIAL BOND TOWN MANAGER Upon motion duly made and seconded, it was voted to approve the Public Officials Bond for the Town Manager in the amount of $154,444, with a premium of $181,04 Upon motion duly made and seconded, it was voted to adjourn at 7:55 p.m. A true record, Attest: t Marion H. Snow Executive Clerk VOID ;� t SELECTMEN'S MEETING April 8, 1987 A regular mee t i n S of the Board of Selectmen was held on Wednesday, April B , 1987, i n the Selectmen's Meeting Room, Town O f f i c e Bu i 1 d i n S, at 7:30 p . m . Chairman Edd i so n , Mrs D a i l e y , Mr. Mar steal l y Mrs Smith, Mr. McSweeney; Mrs Hutchinson, Town Manager; Mr. Cohen, Town C o u n s e l ; Ms. Adler, Asst. to the Town Manager; Mrs, Snow, Executive Clerk were present. ARTICLE 72 SENIOR CENTER HEATING Mr. Eddi son reported that Julian Bussgang had intended to propose an amendment to Article 27, to require a study t o address the architectural dimensions of the Senior Cen ter , before funds are expended to correct the problem. Mr. Eddi son had agreed with that procedure _and the Town Manager had enlisted-the aid of two Lexington architects who had looked at the Center and had recommended going forward with the study. Both had agreed that the X- -erg er gv heating plan made sense. The study, costing $3,500-$5,000 could be funded from the Professional Services account, or. possibly rrta{) be covered by the $75,000 to be requested under Article 27. If this process is followed, MT. Bussgang will not propose his amendment. Mr. McSweeney suggested the involvement o f the Design Adv i so r r' Committee in the proposed architectural study, but it was agreed that vo un teer group of professionals could. not he expected to do the t,,ior - k at no charge. The D.A.C. will , however, be asked for its comment s Upon motion duly made and sedo n ded , it was voted that the Selectmen will propose that an architectural study of the Senior Center be carried out before funds for correcting the heating problem at the Senior Center are expended. APPOINTMENTS TO DESIGN ADVISORY C" I TTEE Upon motion duly made and sect; n ded , it was voted to appoint the f ollowi ng to the Desi gn Adv i sory Commi t tee, f or terms of of f i ce to e x p i r e on September 30 1987, and subject to reappointment at that time: Robert B . Bradley 15 R o c k v i l l e Avenue Norma Bogen 13 Barberry Road John Frey 1133 Mass. Avenue Walter Fierce 16 Trotting Horse Drive TRANSFER FROM RESERVE FLND Mr. Hutchinson explained the need for a transfer of funds to the V i s i t i n g Nurses and Community Heal t h e because the VNCH is unable to obtain an expected State grant to supplement funds to operate service to elderly, particularly residents of the L.H.A. elderly housing. Upon motion duly made and seconded, it was voted to approve transfer from the Reserve Fund in the amount of $7,000.00 to the C o m m u n i t y Services acct; u n t #01-536 -102S ART I CLE 41 LANCE BANK -- f Mrs. Miller was present for continued discussion of Lan Legislation. Material was distributed d dank showing n 3 a change i n the mood Conservation Commissions proposal which would allow for development of housing units housing purchase o r f as well as land d far from the proceeds. Mrs. Miller noted that the Mooney property Article 3 w' � � will became available in January, 1988, and asked if it could be purchased through the Stabilization Fund, which is proposed under Article � 13. It • was e that if the Fund i is voted this year 5 money will not be a va i lable unt Jul 1933. It was po n � � ted out that the Commission could ask for Town Meeting approval of Article 13 planned although i t was noted that it was the Board � as p � sense o f the and the Town Manager not to support the purchaser Mr. Marshall reported on the position of the Mass. Municipal Fiscal Policy Committee on S.535 the Lan Land Transfer st er Tai Bill. 11. The Committee would support a local option real estate transfer tax provided that there will be no penalty to m u n i c i p a l i t i e s not adoptin the legislation. If adopted, ed a city t o r t p � � awn could use the proceeds to purchase land or housing -or, by a 2/3 vote of the appropriati authority, use the money for any item subject to bondi n i . e. sewer, � or water. Mr. Edd i so n asked that d i s c uss i O n of Article 4 1 be c o n t i n u e d , o n the assumption that the Article would n ot come up that evenin Mr Mil ler stated that she would move f or postponement of Article to April 27 th. Upon mo ti o n duly m ad e a nd seconded, i t t voted to ad-iourrr at If A true record Attest; I A - di-ion H . Sn tr f .S Executive Clerk F s �k SELECTMEN'S MEETING ApZ l l L ai , L201 , A regular meeting of the Board of Selec tmen was held on Tuesday April 14, 1987, in the Selectmen's Meeting} Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Ms. Adler, Asst= to the Town Manager; Mrs. Snow, Executive Clerk, were present. BUDGET REVI Mr. Eddison ex plained the need f the meeting to review the financial articles and to explore options to accomm the $380,000 shortfall resulting from Town Meeting approvals of Article 31, Lincoln Street, and Article 34, Tower Park. - Mr. Hutchinson presented four options for the Board' consideration in dealing with the matter, noting that several of the approved money articles are up for reconsideration and can be adjusted. #1 1. Eliminate Stabilization Fund #300,000 2. Free cash 60 $380,000 #3 1. Reduce Stabilization Fundi3,4�� 2. Reduce water mains_ 150,000 3. Free cash 30, $360,400 #3 3. Lincoln Street $1OO,DOO 3. Stabilization Fund 130,000 3. Free cash 80 $380,000 #4 1. Reduce Stabilization Fund #100,000 2. Reduce Water mains 150,900 3. Reduce Free cash 11 $38O,OOO Impacts of proposed adjustments or deletions and Mr. Hutchinson's "Tax Rate Projection, Based on TM Action through 4/8/87" were discussed. The Manager explained the basis of assumptions made in preparation of projections to 1990. He noted that Options #1 and #4 had appeared to be most viable to Board members. Mr. Marshall said he could support Option #1 or Option #4, but in either case, would support the position of the majority= Mrs. Smith stressed the importance of ongoing} maintenance of infrastructure as planned, and voiced support of Option #1. Mr. Dailey and Mr. McSweeney both saw the possibility of unexpected funds next year to be allocated to free cash and did not foresee the need for cuts in vital services and infrastructure. They supported Option #4. Mr. O'Sullivan, Chairman of the Appropriation Committee, asked if unexpected revenue could 'be allocated to the Stabilization Fund and was informed that per Town.Counsel, that would not be possible$ . 2- Mr. Clough, Chairman of the School Committee, noted that the Commi ttee's budget request is being out by $150000 and th at a t user fees are being considered. He estimated the need for transfers from the Reserve Fund in the amount of X144,444, which the Manager felt would not be possible in the light of other demands, Upon motion duly made and seconded, it Was voted 4 to 1 Smith opposed to adopt C , with Mrs. p Option #4, as outlined above, on the condition that a total of $364,444 is the total amount necessary o ac the shortfall, y EXEU I E„ SESSION Upon moti duly made and seconded, it was voted 5 - 4 Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweene go into Executive Session for discussion of potential land ac quisition, � ion, with no intent to resume open session= Upon motion duly made and seconded, it was voted to adjourn at 8 :43 p.m, A true record, Attest: p M r i n SC, C, `4y A Executive Clerk { r SELECTMEN'S MEETING ti . 8 April 15, 1987 A regular meeting - `Of the Board of Selectmen was held on Wednesday, - ' Room, Town Office Bu i ld i ng , April 15, 1997, in the Selectmen's Meeting � , at T:2O p.m. Chairman Eddison, Mrs. Smith, Mr McSweeney M r . Hutchinson, Town Manager; Mr. Cohan, Town Counsel; Mrs. Deshler, Principal Clerk were present. Mr. Dailey joined the meeting later. TOWN REPORT 1986 Erna Greene, Chairman of the Town Report Committee, was in attendance to present the Town Report for 1986, to the Board of Selectmen. Chairman Eddi complemented the Town Report Committee in general and Mrs. Greene, specifically, for the tremendous time, continuing energy expended, and the imagination shown by the TRC in the annual preparation of the Report. Mr. Robert Morrison, Vice Chairman, will work out a schedule for discussion with the Board of several concerns of the Committee such as ways to expedite preparation of the Report; reevaluation of its content, especially the narratives, in the light of Prop 2 1/2 budget cuts; and the function of the Committee, in general= MINUTES -- March 30 and April 1 1987 Upon motion duly made and seconded it was voted to approve the minutes as presented of the Selectmen's meetings of March 30 an April 1, 19878 SPECIAL TOWN MEETING Upon motion duly made and seconded it was voted to call a Special Town Meeting for Monday, May 11, 1987 to be held in Cary Memorial Hall at 8:00 P .Ma Upon motion duly made and seconded it was voted to close the warrant on April 15, 1987 for the Special Town Meeting to be held on Monday, May 11, 19576 Upon motion duly made and seconded it was voted to sign the warrant for the May 11, 1987 Special Town Meeting CONSENT AGENDA COMMITMENT OF APRIL WATER CHARGES, DEMAND BILLS, CYCLE 9 BILLS Upon motion duly made and seconded it was voted to approve Commitment of Demand Bills of Water Charges for April, 1987, in the total amount of $1,091-00 Upon motion duly made and seconded it was voters to approve Commitment of Cycle 9 Water Charges for April 1987, in the total amount of $51,087.29. ABATEMENT OF WATER /EWER CHAR Upon motion duly made and seconded it was voted to approve abatement of Water and Sewer charges in the total amount of $542.28 for .adjustment of bills and one household not connected to sewer, 2 - CHAPTER 90 PROJECT RE VEST LN INITIAL ADVISORY REPORT FORMS Mr. Hutchinson, Town Manager, presented the Board with Chapter p er 90 Project Request and Initial Advisory Report forms for the State tats funds to be used on the FY88 Resurfacing Program. The total amount of State funds requested for authorization to use is $295,118.84. This will be combined with $300,000 Town Funds. Upon motion duly made and seconded it was voted to approve Chapter �� Project pp and execute Cho p a Request forms and Initial Advisory Report forms. SEWER CHARGES IN LIEU OF BETTERMENT Upon motion duly Made and seconded it was voted to ap Sew Charges in Lieu of Betterment in t pp Sewer he sum of $1,829.81 to Woodhaven Realty Trust, 424 Marrett Road, LEXHAB William Hays, Chairman, and LexHAB members Jean Gaudet and Dave Eagle were in attendance to present the current osition of LexHAB B in regard to several ongoing issues: Garfield. Street - LexHAB wishes to have a working relationship with Interfaith, leading towards g p 9 ds a possible conversion to cooperative housing for the Garfield St. rental units. Emerald Street - The process whereby LexHAB owns and rents the property on Emerald St. is looked on favorably by the Board as well as_ the increase 27 %, minority rentals, under the aegis of Les:HAB. Muze -� Units LexHAB w g would be very interested to act in a purchaser/ screener -role if there is an opportunity to urchase a few of the Muzzey units in the fall.. p Up to now there has been no opportunity for LexHAB to do this, Emerald St. #2 - There are no plans as yet fora ossible second Emerald St. unit, p New Construction Rental'Un - A meeting is anticipated wi th people attempting o explore the F 9 p econstruction of new rental units, with a larger number of affordable units to be made available. Emerson Gardens - Reference was made to the Cushman ro osal which would only ffect the Ewer p p y son Gardens property. Through Selectman Marshall as liaison, LexHAB has responded to the Cushman ro osal with the objective of determining he nu p p g tuber of tenants of Emerson Gardens whose assets are so limited that purchase of their unit is not possible. Care would be taken not to isolate those tenants who are under the umbrella of LexHAB. Future plans of LexHAB include: Working through the Planning Board to stimulate active development of more accessory apartments, as LexHAB more than a y other agency, could move on this option. LexHAB, in keeping with its original goal, is not to compete in the market place on available housing but to best utilize available land in the Town and better still, to help make the best use of Town buildings in the conversion process,particularl.y, at this time r to use their expertise in the possible conversion of Munroe School to affordable housing. LexHAB and the Board of Selectmen will be meeting soon to determine the necessary steps ste towards this � convers I o�3 . .ono Selectmen's Meeting -8- April 15, 188 All members of LexHAB are very enthusiastic about using the N lessons learned during the Muzzey conversion and applying them to Munroe. Mrs. Gaudet reinforced Mr. Hays favoxable,view, regarding Munroe stating that this would be the hest use of available monies and would hel p the greatest number of potential renters. Mr. Eagle expressed neat interest in having 2 more lots made available so that housing such as Emerald St= could be built. Mr. McSweeney asked how many of the 25 moderate units have been spoken for at the Countryside Village development that will be available this summer. It was determined that no numbers are available as yet. Mr. Hutchinson will provide the report from the Building Department on the actual number of accessory apartments that have been approved. Mr. Hays s referred to the immediate concern of LexHAB regarding the plight ht of some Emerson Gardens tenants in the light of new moderate rent guidelines, which makes the rent unaffordable for many. LexHAB is very willing to give available rent subsidies to those tenants who are without any other recourse. Mr. Dail-ey stated that his view -of LexHAB was in the role of developer of future units. Mr. Hays agreed that that role was also the goal LexHAB. Mr. Eddison expressed concern regarding the fact that LexHAB has no g aid staff available to take on that role, and questioned which parts LexHAB could realistically fill. Mrs. Smith enthusiastically remarked that the members have taken the time to become experts in this area and that she was very supportive of their plans for the future. Mr. Hutchinson referred to a report that was drawn up by Human Services regarding E.C.C.D. and available grant money proposals. U pon motion duly made and seconded, it was voted to adjourn at 8:40 P.M. J1 rd Attest: � true record, � .. Audrey E.'Deshler Principal Clerk { �J VO I D ummo 1 ! w r g. SELECTMEN'S MEETING April 27, 1997 @A A regular meeting I f the Board of Selectmen was held on Monday, April 27, 1997, in the Selectmen's Meeting Room, Town Office Building, at 7:40 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr, Hutchinson, Town Manager; Ms. Adler, Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present. MINUTES The minutes of Selectmen's Meetings on April 6 and April a, 1957 were approved as presented. CONSENT AGENDA TRAFFIC RULES AMENDMENT Upon motion duly made and seconded, it was voted to execute documentation to amend the Traffic Rules and Regulations by posting of a 'Right Turn Only" sign when exiting between the Pewter Pot and Battle Green Motor Inn, as approved by the Board on March 29, 1997, If after six months, it is determined that this regulation is not effective it will be rescinded, SEWER CHARGES IN LIEU OF BETTERMENT Upon motion duly made and seconded, it was p _ voted to approve Sewer Charges in Lieu of Betterment for property at 91 Summit Road,- owned by Woodhaven realty Trust, in the amount of $1,929.916 ONE DAY LICENSE HOSPICE INC. Upon motion duly made and seconded, it was voted to ratify the poll vote of April 17, 1997, approving the application of Hospice Care, Inc., for One Day Liquor License on April 25, 1997= RESIGNATIONS, CRIPPS. JOHANSEN Upon motion duly made and seconded, it was voted to accept the resignation of Stephen B. Cripps, as an Associate Member of the Historic Districts Commission, effective April 9, 1997= Upon motion duly made and seconded, it was voted 4 -- 0, with Mrs. Smith abstaining, to accept the resignation of William H. Johansen as Lexington's Representative to the Hanscom Field Advisory Commission, effective immediately. APPOINTMENT OF DIRECTOR OF PUBLIC WORKS ENGINEER Mr, Hutchinson referred to his recent appointment of Richard Spiers as Director of Public Works and Engineering and asked the Board's recognition of this promotion from within the ranks= Mr. Spiers and his family were present. He noted the extensive recruiting process undertaken which resulted in 154 responses, screened to 20, and finally six, out of which Mr. Spiers, a 27-year veteran of the Public Works Dept,, was selected. Mr. Eddison extended congratulations on behalf of the Board and expressed confidence that the new Director will do a fine job. W, PLANNING BOARD APPOINTMENT The Selectmen mat jointly with the Planning oard fora of of one of four candidates � appointment to fill the vacancy left due to the resignation of Stephen B. Cripps. The candidates were Edmund C. Grant, David G. Williams, Paul H. Lapointe, and Brian K. Connor. The Chairman of the P Williams for appointment. nominated Edmund C. Grant. It was voted 3 - 1 by Selectmen to appoint David of the Planning Board, for upon the election of a new Tanning Board, Mrs. Uhrig, nominated David G. Planning Board member Mrs. Klauminzer the Planning Board and 5 - 0 by the Board of G. Williams, 1433 Mass. Avenue, as a member a term of office to expire on March 7, 1983, Planning Board member, AUDITOR AWARD Mr. Dailey reported that as a result of interviews with several auditing firms, he was prepared to recommend that the firm of Delo" ltte, Haskins & Sells be awarded the contract f or Town audits for fiscal years ending June 30, 1337, 1888, and 19899 Mr..Marshal3 noted that although Arthur y a change in teams Anderson had done an excellent job for several there are benefits to be realized h years . Upon motion duly made and seconded, it was voted to award a contract for audits of the Town's finances for the ears 1937 1 955 and 1989, to the firm of Del o " y � , itte, Haskins & Sell, One Financial Center' Boston, MA, in the total amount for - the three ears of $77 05 y , , based- upon current - reporting requirements. N. LEXINGTON SEWAGE PUMPING STATION IMPROVEMENTS Upon motion duly made and seconded, it was voted to execute Contract #87 -5, for North Lexington Sewage Pumping Station Improvements & Appurtenant Work in the $78,147, P g D ements amount of 05, D.E.R., Inc., P.O. Boer 656, Lexington, awarded by the Selectmen at their meeting n April 1957 subject to approval g P �1 6, of Town Counsel as to form, . TOWN MANAGER'S APPOINTMENTS Upon notion duly made and seconded, it was voted to approve the appointment by the Town Manager of Li on � Linda Roemer, X35 Emerson Road to the Board of Health. Mr. Hutchinson also informed the Board of his app ointments of David Smith to the Permanent p Building Committee, and of Robert Leone to the Board of Assessors. TRANSFERS FROM RESERVE FUND Upon moti duly made and seconded, it was voted to approve the following transfers from the Res by Reserve Fund, as recommended by the Town Manager: To; Acct. #51 300 -113 -5313 Street Lights, $16 To: Acct. #51 -26-145 -5439 Comntr Jurisdiction To: Acct. #01-26- 146 -5425 r Office Machine Repair & Maintenance, Comptr. Jurisdiction, Copier & Supplies $ 1,144.00 $ 4,500,00 Selectmen's Meeting April 27, 1987 To Acct. #01- 095 -102 Revenue Dept. $12,800.00 Expenses TOWN MANAGER RESIGNATIoN Mr. Hutchinson requested that the Board accept his resignation as Town Manager because of his acceptance of the Governor's appointment of him as Registrar of Motor Vehicles. Mr. Eddison noted the excellence of Mr. Hutchinson's performance of his job, and, on behalf of the Board, thanked him for ten years of dedicated services He felt it had been a great opportunity for the Town to have had him as its Manager and expressed hope that a replacement can be found who will be as strong and talented. Upon motion duly made and seconded, it was voted to accept with regret the resignation of Robert M. Hutchinson, Jr. as Town Manager of Lexington, - effective as of June 80, 19879 The Manager asked that Susan Adler be appointed as Acting Town Manager as of duly 18th, and that during her vacation from July 1st until that date, John Ryan, Comptroller, be appointed in that capacity= Sam TOWN MANAGER RECRUITMENT Mr. Eddison asked for the approval of the Board to proceed with recruitment of a new Town Manager along the lines presented by Mr: Hutchinson in a memo dated April 24, 1987= He asked - Board Members for 'suggest-ions of candidates for a screening committee. The recruitment process will be further explored at a future meeting. SPECIAL OLYMPICS Upon motion duly made and seconded, it was voted to approve the request of North Middlesex Special Olympics for the use of the Lexington Track facilities on Saturday, May 18, 1987, to conduct an area track meet, subject to coordination with all appropriate Town Departments. BEDFORD HILL REVERE STREET TRAFFIC SIGNALS Mr. Hutchinson asked for the Board's support of his request for a su PP lemental appropriation of $44,000, for use with funds approved at the 19$8 Town Meeting, for installation of traffic signals on Bedford Street at Hill and Revere Streets. It was noted that the lowest bidder for the job had been disqualified because either intentionally or unintentionally, the Minority Business Participation "Letter of Interest's had not been filed with his bid. upon motion duly made and seconded, it was voted to request, under Article 8 a supplemental appropriation of $40,400 to be used with other funds, for installation of traffic signals, as described above* BEAL COMPANY The Manager referred to a letter from The Beal Companies, expressing opposition to the proposed FAR reduction stated in Article 48. _4_ The letter states their objection to a change in requirements after a building has been constructed, making the right to rebuild after a casualty subject to the special permit process. CAMELIA PLACE ...d Mr. Hutchinson reported receipt of a Traffic Study of Bedford Street at Worthen Road relative to the proposal b Lumberyard Realty ' � y y Y for egress to Bedford St: via Camelia place. He recommended that the plan be denied because of its impact on left turns from Worthen Road. ARTICLE 41 -- LARD BANS{ The Board reviewed draft amendments by Mr Marsha o Sections 4 and 5, of the Land Bank Article which deals with the ercenta es of land bank tax revenue to be P � allocated for conservation (84 %) and housing (24 %). Under Mr. Marshall's amendment, the Town Meeting would set proportions of at least 1/3 for each use, with the other third being allocated to either category b a majority i t v � � � � y �'��' o Town Meeti Mr. Eddison strongly favored the increased flexibility under this f ormul a r which would still rpeserve a commitment to conservation acquisition and housings Mrs. Smith also supported the amendment. Mr. Dailey was in favor of the concept, but suggested a ratio closer to the 80%/20% i s e , 213 for conservation and 113 for housin Upon motion duly made and seconded, it was voted to support Mr. Marshall's proposed amendment of Sections 4 and 5 of Article 41. LEXHAB - FORMULA RE: INCOME LIMITS RESALE OF UNITS Lex HAE is seek-ing a waiver in its '_'Income Leve Guidelines" to ■ w allow resale of fine- bedroom units to -those having income over the limit stated in the Guidelines, but under $35,888, - Problems - being currently encountered under levels established at the time of original sale were explained. LexHAB asked that the Board vote its intent in favor of the waiver, with legal wording to be prepared by Town Counsel. later. Upon motion duly made and seconded, it was voted to approve in concept LexHAB's request for an inclusion of a waiver in "Income Levu Guidelines" as stated above. ARTICLE 43 - COMMERCIAL BISTRIC S REVISIONS Mr. Eddison noted a memo prepared by Mrs. Smith containing background information for a suggested position on Article 43 which proposes comprehensive revisions to regulations for Commercial, Districts. The report was discussed.briefly and Mrs, Smith urged support of the Article in terms of information presented in her memo, with any additions suggested by other Board Members, ARTICLE 40 - BYLAW FILL & REMOVAL REGULATION There was agreement among the members to support Article 48 to amend General By -Law Article XXX to include regulations on filling, as well as removal of soil, Upon motion duly made and seconded, it was voted to adjo rn at 8:88 P.M. ....r A true record, Attest: ' c s Mar H. now Pxecut ve C -lerk � ..j .aa T SELECTMEN'S MEETING April 29, 1957 A re ular meetin of the Board of Selectmen � Meeting n Roos: April 29, 1987, in the Selectmen's , at 7:40 p.m. Chairman Eddison, Mr. Marshall, Mr. Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Mrs. Snow, Executive Clerk, were present. was held on Wednesday, Town Office Building, Dailey, Mrs. Smith, Cohen, Town Counsel; EXEMPLARY TEACHERS Mr. Eddison explained plans to acknowledge the teachers selected by the Battle Green Demolay as 1997 Exemplary Teachers by presenting the written commendations to them at the May 4th session of Town Meeting. Upon motion duly made and seconded, it was voted to approve and execute Resolutions commending Judith H. Wig9in and Frank H. Meehan for their awards as Exemplary Teachers of 19878 ARTICLE 50 HOUSING RESOLUTION Mr. Eddison referred to draft amendments to Article 5 0 , Rental Housing Resolution, prepared by him and Mrs. Smith, dealing with functions the Selectmen would perform, support or take responsibility for. The amendments under Section 4 a., b., c., and d., were reviewed and the Board concurred with the changes proposed. Upon motion duly and seconded, i t was voted to authorize Mrs p Edd to propose an amendment to Article 50, consistent with the ideas presented-in memo dated April 21 1987 ZONING BY -LAW ARTICLES Mrs. Smith reviewed the Board's position, if any, on Zoning By -Law Articles. Article 42, Technical Corrections no position taken Article 44, Swimming Pools will be indefinitely postponed Article 48, Jumbo Houses no position taken Article 47, Traffic Analysis & Article 48 - F.A.R. Commerical Zones were reviewed and their implications explained by Mrs. Smith. She noted that the proponents plan to offer 47 and 48 as amendments to Article 43, Planning Board revisions, Commercial Districts. She said that she will oppose these amendments, if they are offered. Upon motion duly made and seconded, it was voted to take a position in - opposition to Articles 47 and 48, and to oppose them as amendments to Article 43, if they are offered. ARTICLE 49 - HEIGHT OF BUILDINGS It was the understanding of the Chairman that Article 49 will be withdrawn. ARTICLE 411 LAND BANK TAX I Upon motion duly made and seconded, it was voted to support the amendment to Article 41, Land Bank Tax, to he presented by Elaine Dratch, �s which would ".r., require that all monies from the H o using und to ended for the purchase � be expended p chase and development of housing or land shall be expended by the Selectmen only after approval by the Town Meeting" MUHRCE SCHOOL Mr. Eddison noted concerns being expressed by the tenants of the Munroe School relative to plans to explore the concept of a housing g use for the School and asked the Board's feeling on issuance of a public statement on the matter. He felt that the interests of the four tenants would be taken into consideration and that effort would be made to find space for them in other places i.e. churches Hasti School, r � col , if Munroe is converted to housing use. It was the sense of the Board to support these procedures. If the matter is not well covered by the newspaper, Mr. Eddison will re are a statement. P p ARTICLE 43 LO - CONFCRMINC USES STRUCTURES Regarding the Board's position on Article 43, it had been left that Mrs. Smith would wait to hear from individual Selectmen if the had any problems, Mr. Dailey had expressed a concern dealing with non-conformity n the case of destruction of property over y P p � er .��. The article, if passed as now proposed, would not allow rebuilding of such properties, The Planning Board was amenable to including whatever they felt was within the scope of the Article to provide safety to such pro i owners and r` an amendment had been prepared to address this issue. _ It was Mr. Dailey's intent to present the amendment during he discussion and he felt that it would ul d be received ved f avorabl � by Planning Board members. Mrs. Smith will present the Board's endorsement of the Article in general., and will mention that the Board will be offering Mr: Daile 's amendment: RECRUITMENT, TOWN MANAGER Mr. Marshall noted that recruitment of applicants for the Town Manager position would be carried out on a nation -wide basi which ma mean that the candidate selected will be coming e ing from another State. He referred to high prices of homes in the Lexington area,.which average suggested that in addition to the $270,004, plus related costs and su es g Screening Committee, a subcommittee be appointed to explore creative ways to deal the the housing g issue. He mentioned loans with no interest, with the Town taking a share of capital gains realized and felt that the subcommittee should develop options for a compensation package to he offered. p Regarding the Screening Committee, Mr. McSweeney suggested representation of the Finance Committees. Mr. Eddison noted that the 1976 Screening Committee had no Selectman member but kept in close p � touch with the Board through Selectman Battin. He advocated that this � procedure again be followed. A matrix on qualifications is to be set up and it was suggested that the number of candidates be nar rowed h rrowed doS+�A to i � or � � $� th e Screening Committee as a first cut. Selectmen's Meeting -34M April 29, 1987 Mrs. Smith felt that the Selectmen should look at applications earlier in the process. It was agreed that Board members will look at the remainder of the applications, as well, to cull out any which appear to warrant further consideration. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 4 by roll call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs, Smith, Mr. McSweeney, to go into Executive Session for discussion of mutters of litigation, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 7:58 p.m. A true record, Attest: 1 4rion H. Ww dliooe Executive Clerk VOID