Loading...
HomeMy WebLinkAbout1987-03-BOS-min \41*' y "Q SY s„, p �Rr SELECTMEN'S MEETING March 3, 1987 A regular meeting of the Board of Selectmen was held on Tuesday, March 3, 1987, in the Selectmen's Meeting Room, Town office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present. PUBLIC HEARING BOSTON EDISON, MASS. AVENUE The Chairman opened a public hearing on the petition of the Boston Edison Company for permission to install conduit on Massachusetts Avenue. Edward Chisholm, representing the Edison.. Company, explained that the work is necessary for provision of electrical service to the United Methodist Church, 2600 Mass. Avenue. Mr. Fields, Acting Director of Public Works, had recommended that the petition be approved. There being no further comments in favor or in opposition, Mr. Eddison declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the p"" petition, plans and orders of Boston Edison Company to gain a grant of _location for proposed conduit in Massachusetts Avenue, southerly approximately 103 feet east of Crosby Road, a distance of about 5 feet. PROCLAMATION, RED CROSS MONTH Mr. Eddison read a Proclamation of the month of March as "Red Cross Month", submitted by Dr. Vuill for the Minute Man Chapter of Red Cross. Upon motion duly made and seconded, it was voted to approve the document proclaiming March, 1387, as Red Cross Month in Lexington. DRIVEWAY PROPOSAL, BAYBANK/1775 WINE & SPIRIT SHOP The proposal to closing off to traffic a driveway leading to the municipal parking lot behind CVS, located between Baybank/Harvard Trust and the 1775 Wine and Spirit Shop was referenced. Mr. Marshall, an owner of abutting property said that he would abstain from discussion and vote on the matter and left the meeting. Mr. Hutchinson gave his recommendation to block the driveway to traffic both ways, for safety to pedestrians and visual enhancement of the Center by installation of a new brickway sidewalk and appropriate plantings. He noted the alternate responses of the Lexington Center Committee which recommends allowing one way traffic in from Mass. Avenue and both right and left turns in from the avenue. Mr. Hutchinson said he considered this option as a half way solution to the "' safety problem. He indicated, on a plan displayed, the property lines and area proposed to be bricked, noting that funds are available for the project. mai -2- Mrs. -Mrs. Battin, Chairman of the L.C.C. , referred to a meeting with abutting owners, which Mr. Marshall, although an owner, did not attend. Abuttors had expressed opposition to the proposed blocking of the driveway. Mrs. Battin felt that the alternate solution submitted by her committee was preferable with regard to traffic flow and would address the safety problem. She recapped the recommendations of the L.C.C. as follows: one way traffic from Mass. Avenue, with both right and left haj turns allowed; installation of pedestrian warning signs, retention of parking beside the liquor store for the store and bank; and review of the process in one year. Mr. Eddison read the Traffic Safety Committee's June '86 recommendations on the proposal for blocking on a 6 montth trial basis by installation of a chain and lock at the building line and posting of appropriate signage at both ends of the passage. Mr. McSweeney agreed with the L.C.C. process noting that the liquor store would -suffer loss of business if parking beside the store was not allowed. Mr. Eddison supported the Manager's recommendations because of the dangers of the current pattern. He felt that turns in from Mass. Avenue, as suggested by the L.C.C. , were unnecessary and would obstruct the free flow of traffic, noting that two other accesses exist. Mr. Dailey felt that the L.C.C. plan addressed safety to pedestrians and the sight distance problem, noting that pedestrians mew - would be aware of cars turning in from Mass. Avenue. He considered the short term parking spaces beside the liquor store to be meaningful and felt that turns in could be accommodated. He supported the L.C.C. position. Mrs. Smith supported the Manager's proposal on a long term basis, but with reference to the alternate process she preferred a review after 6 months during the one-year period and right turns only from Mass. Avenue. She also felt the short-term spaces were important. She expressed concern with entering and leaving the bank parking spaces if traffic is not allowed to exit to Mass. Avenue. Albert Morel of Baybank stated that most bank traffic appears to come from the direction of Depot Square. A discussion of bank parking and the impact of the blocking off ensued. David Williams voiced his support of the Town Manager's plan. Carol Powers, Baybank/Harvard Trust attorney, stated that the bank is opposed to the change and questioned the legality of the proposal. She felt the creation of bricked, landscaped area would encourage loitering at night. William Greene noted difficulties of large delivery trucks having to back out if the complete blockage is implemented. He favored the L.C.C. proposal, if 2-way traffic can not be retained. Regarding a suggestion for allowing 2 way traffic to the back of the bank building at the parking lot end of the drive, Mr. Fields felt it would cause confusion. lam, Paul Mammola, abuttor, agreed to the 1--way concept but was opposed to blockage of traffic both ways. Marion Powell advocated proper signage to avoid confusion, and spoke of L.C.C. plans for consistency in signage throughout the Center. x� W r.. Selectmen's Meeting -3- March 3, 1987 Mrs. Smith suggested a 3 month trial of right turn only in the half horseshoe drive at the rear of the bank. Further suggestions regarding the Town's liability, and the length of the trial period were made. Mr. Hutchinson said he would come to the Board within 30 days with an implementation plan and a program for working with the parties involved. Upon motion duly made and seconded, it was voted to allow one way traffic from Mass. Avenue to Edison Way in the driveway between the Baybank/Harvard Trust and the 1775 Liquor Store, with no left turns in from Mass. Avenue. The effectiveness of the traffic pattern will be reviewed in 8 months as to whether to continue trial of the arrangement for a full year. Mr. Marshall returned to the meeting. MINUTES Upon motion duly made and seconded, it was voted to accept, as presented, the minutes of the Selectmen's Meeting on February 23, 1987. HARTWELL AVENUE/BEDFORD STREET UPDATE 000 Mr. Eddison reported on a meeting with Commissioner Tierney's staff which he, the Town Manager, Dick Cooke of BSC, representatives of the North Lexington Road -Improvement Study Committee, and several - others from Lexington attended on February 24th. Rep. Doran and - Senator Kraus had also been present. The meeting had been chaired by George Joseph, instead of by Commissioner Tierney, as had been expected, and had been requested by Mr. Eddison as a means to overcoming the apparent impasse with the improvement plans for Bedford Street/Hartwell Avenue. A compromise had been proposed by Dick Cooke that would include no traffic lights at Eldred Street, as desired by the area residents, but would allow for a redesigned intersection at Eldred/Bedford Streets so as to permit all turns. Left turns from Eldred would be prohibited by sign during A.M. and F.M. peak weekday hours and left turns into Eldred Street would be prohibited during the morning peak period. The frontage road would be considered as one way, servicing Bedford Street homes, the Armory and the Tennis Club. Further study would be made and extension of the service road to Ivan Street, The North Lexington Committee had had mixed emotions on the compromise. The Manager noted ongoing work for the past 8 years with the neighborhood, during which time there has been consistent State opposition to the Eldred Street traffic light. He felt that the alternate plan proposed by Dick Cooke represented the best solution and would make it possible for the Town and the State to embark upon the project. r residents Marshall saw a sense in some fo r no changes to Bedford Street who feel that the proposed improvements would benefit the State and users of Rte 128, not the Town. He asked Mr. Cooke to review the impact of "no change" in preparation for questions at Town Meeting. Regarding the question of enforcement, he also asked for a visual check on compliance with existing traffic regulations. -4- It 4-,It was estimated the plans could be prepared for presentation to the Board and the North Lexington Committee in 30 days. Discussion continued on the "no change" concept, which, it was agreed, was not acceptable for either industry or the residents and because the Town can not go on indefinitely discouraging commercial development in the area without making efforts to improve the road system. Mr. Eddison summarized major points of the discussion. A report of the impact of "no change", will be prepared by BSC; information will be gathered as to each North Lexington firms contribution to the traffic solution i.e. car pooling, staggered hours; an updated plan for review of all concerned will be prepared; and effort will be made to pinpoint when FHWA approval might be expected. COLANGELO PETITION TO BOARD APPEALS Mr. Eddison asked for comments from the Board during the coming week on draft recommendations to the Board of Appeals on the Colangelo petition for Special Permit with Si to Plan Review for a development at ••w 12-18 Hartwell Avenue. The Selectmen are recommending that the BPS be - denied, based on additional traffic the proposed commercial office space would generate. MASSPORT RELATED MATTERS Mrs. Smith left the meeting and because of her involvement with Massport, did not participate in discussion and did not vote on the following Hanscom Field/Massport related matters: 5.1490, Massport/Hanscom Projects; 51302, Hanscom Payment in Lieu of Taxes; S.1298, Jet Fuel Tax, Hanscom; and a letter to Massport regarding procedures. S.1490-AMICK LEGISLATION HANSCOM FIELD/MASSPORT PROJECTS Mr. Eddison explained the intent of Senate Bill 1490, which would give back control over certain projects at Hanscom Field to the local communities in which they are located. This would include all projects such as restaurants and motels, which are not directly related to the operation of aircraft. Mr. Marshall voiced his support of the bill and urged the Board to take a similar position. He felt it would be a way to express to Massport the Town's serious intent to have a voice in any plans for expansion of Hanscom. Mr. McSweeney agreed with this view and asked for more definite information on what projects would be classified as non-aircraftimme related. Mr. Dailey also endorsed Senator Amick's efforts and an expression of support to the Joint Committee on Transportation, which will hear the bill on March 11th. Upon motion duly made and seconded, it was voted to send a letter in support of Senate Bill 1490 to Senator MacLean and Representative Karol, Joint Committee on Transportation, with copies to Representative Selectmen's Meeting -5- March 3, 1987 • 8.1302, AMICK LEGISLATION PAYMENTS IN LIEU OF TAXES, Mr. Hutchinson explained that the bill , if enacted would direct Massport , which is tax exempt , to make payments in lieu of taxes to the towns of Bedford, Lexington, Concord and Lincoln. This payment would compensate for the provision of services such as police and fire protection and traffic improvements and would relieve the tax burden placed upon these communities due to the loss of the taxable property upon which Hanscom Field is situated. Upon motion duly made and seconded, it was voted to send an expression of support of Senate Bill 1302 to Senator Olver and Representative Flood, Joint Committee on Taxation, for a public hearing on March 11 . Copies will be sent to those listed under 8.1490. S.1298, JET FUEL TAX, HANSCOM FIELD The Manager referred to senate Bill 1298, an act providing for the distribution of the Jet fuel tax collected at Hanscom Field to the towns of Concord, Bedford, Lincoln and Lexington and noted that Lincoln which now gets a major portion of the tax, has withdrawn its support . Bedford, which is the other major beneficiary, continues to support. Upon motion duly made and seconded; it was voted to authorize the Town Manager to convey Lexington's endorsement of Senate Bill 1298 to the Chairmen of the Committee on Taxation. The letter will also reference the other three towns, including Lincoln. ppm LETTER TO MASSPORT Upon motion duly made and seconded, it was voted to authorize_ the Town Manager to send a letter prepared by him to David Davis, Executive Director of Massport, conveying the Board's displeasure with Masspor is procedures and spirit of non-cooperation regarding recent issues. Mrs. Smith rejoined the meeting at this time. FY87 SERVICE AGREEMENT, MBTA/LEXINGTON Upon motion duly made and seconded, it was voted to approve and execute the FY1987 Service Agreement between the Town of Lexington and the MBTA, subject to final approval by Town Counsel. CONSENT AGENDA GIFT OF THE BEAL COMPANIES Upon motion duly made and seconded, it was voted to accept a gift of $125.00 from the Beal Companies, to be used to cover the costs of a sign marking the footpath from Munroe Road to the Hayden Woods conservation area as requested by the Conservation Commission. USE OF THE BATTLE GREEN/MINUTE MEN Upon motion duly made and seconded, it was voted to approve the request of the Lexington Minute Men for use of the Battle Green for rehearsal of the Reenactment of the Battle of Lexington on April 5th, _ with a rain date of April 12, and for the Patriots' Day performance of the Reenactment on April 20, 1987. ABATEMENTS-WATER & SEWER CHARGES Upon motion duly made and seconded, to approve abatement of water charges in the total amount of $11,641 .69, due to computer error, incorrect readings, building demolition, adjustments to final bills and defective meter; and abatement of related sewer charges in the total amount of $10,129.75 for the above listed reasons. -6- BAILEY I LEY TREE REQUEST ,,m' Upon motion duly made and seconded, it was voted to authorize the Town Manager to proceed with additional pruning of an elm tree in front of the home of Donald Bailey, 84 Reed Street, in response to Mr . Bailey's request that the tree be removed. CLEANING/RELINING WATER MAINS CONTRACT Upon motion duly made and seconded, it was voted to execute Contract #87-4-E for Cleaning and Lining Existing Water Mains Phase I I , with the W. Walsh Company, Inc. of Attleboro, in the amount of $128,347.50. The Contract had been awarded on February 17, 1987. BUDGET UPDATE Mr. Hutchinson reported that it would cost $100,000± to correct the heating and air conditioning systems at the Senior Center and suggested varous ways in which the work could be funded. He advised taking the matter up on March 9th, after input on the School Budget and other financial items such as N.W.R.A. , snow removal, Hill/Bedford Street traffic lights, and the Conservation Fund has been received. He also suggested action on Mystic Valley and Re-Place on March 9th. LIBRARY IMPROVEMENTS Mr. Marshall referenced the proposed improvements to Cary Library and the intent to defer the work . He suggested that necessary work could be funded by State aid._ Mr._ Dailey asked if $10,000 would be available in the Town Manager's -FY88 Professional Services, to cover - mug the costs of the study of needed refurnishing and refurbishing of the main library. Mr. Hutchinson said it could be accommodated. ADAMS-RUSSELL CABLE SERVICES The Town Manager noted the recent rate increase for cable service. He felt that even though the Town has no control over cable rates, Adams-Russell should meet with the Selectmen for review of terms of the contract and whether they are being honored and for discussion of the company's relationship with the Town. TREE CITY Mrs. Smith asked that the Board give recognition to Paul Mazerall Park Superintendent, for his work on Town landscaping which has resulted in a 1986 Tree City Award for Lexington. The Town Manager suggested that this could suitably be done on Arbor Day and will work toward that plan. CRIME PREVENTION Mrs. Smith thanked the Town Manager for providing information on the Police Department's Crime Prevention activities, as listed on a memo from the Crime Prevention Officer to Chief Fu r do n. She asked that a meeting with the Police Chief and the Crime Prevention Officer be scheduled at some time after Town Meeting for an update on cu r r ec t programs and what is being planned. Immo r3 " Selectmen's Meeting -7- March 3, 1987 DRAFT ASSIGNMENT OF ARTICLES Mr. Hutchinson asked for any suggested adjustments to his proposed list of assignments of Articles to Board members be made during the next week. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:10 P.M. A true record, Attest: ((pi, 11. 4661.-6 H. o ' Executive Clerk oola imm { 4 ....., VO 1 D ,....0, i ji S 1 ti & \ SELECTMEN'S MEETING March 9, 1987 A regular meeting of the Board of Selectmen was held on Monday, March 9, 1987, in the Selectmen's Meeting Room Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Asst. to the Town Manager; Mrs, Snow, Executive Clerk, were present. TRAFFIC COMMITTEE REPORTS Peter Chalpin, Chairman of the Traffic Safety Advisory Committee, was present for review of his Committee's reports on several traffic items. VALLEYFIELD STREET STOP SIGNS Mr. Chalpin outlined the recommendations of the Traffic Safety Committee on the request of Mr. & Mrs. Gerard Patrick, 72 Bridge Street, for installation of "Stop" signs on Valleyfield Street at its intersection with Bridge Street. The Committee had voted favorably on the request. Upon motion duly made and seconded, it was voted to approve the "„* installation of two signs, one in each direction, on Valleyfield Street at its intersection with Bridge Street. WHIPPLE ROAD The traffic concerns and suggested solutions for existing problems on Whipple and Russell Roads, as submitted by Max Snodderly and Kristin Harris, 25 Whipple Road, were reviewed. The Traffic Committee made the following recommendations: 1. Increased enforcement of the existing 30 mph speed limit 2. Installation of a small island on Russell Road at Whipple Road 3. Installation of a "Stop" sign on Whipple Road, southbound at Russell Road 4. Installation of "Stop" signs on Locke Lane at Whipple Road, Fairlawn Lane at Fiske Road, Fairlawn Lane at Lowell Street, • Whipple Road at Lowell Street, Fiske Road at Winchester Drive and Russell Road at Winchester Drive. Mr. Chalpin noted the suggestion of Police Chief Furdon that item #4 be deferred pending a more in-depth review of all the intersections. The Board agreed. Mr. Chalpin noted that the neighborhood is used as a cut-through by traffic to avoid the congestion at Lowell Street and Winchester Drive and Mr. Snodderly's suggestion that Lowell Street be widened to create a right-turn lane from Whipple Road. The Committee recommended that the Mass. D.F.W. be requested to consider the matter. lo"''' Upon motion duly made and seconded, it was voted to approve the recommendations of the Traffic Safety Advisory Committee, as follows: . Increased enforcement of the existing 30 mph speed limit on Russell and Whipple Roads; . Installation of a small island on Russell Road at Whipple Road -2- . J-. Installation of a "Stop" sign on Whipple Road, southbound at Russell Road . A request will be made to the Mass. D.P.W. to consider widening of Lowell Street at Whipple Road. MINUTEMAN HOME CARE CORP./HARTWELL AVENUE Mr. Chalpin gave the recommendations of the Traffic Committee on the request of Joan Butler--West, Executive Director of Minuteman Home Care Corp. , for installation of traffic signals, posted speed limit signs; assignment of Police Officers to direct traffic and increased enforcement of the speed limit on Hartwell Avenue. Ms. Butler-West also requested development of an overall traffic management plan for Hartwell Avenue. - The Committee had met with representatives of Minuteman Home Care, and had reviewed with them the status of the Bedford Street/Hartwell Avenue project. It had been explained that long term improvements on Hartwell Avenue would be accomplished with the completion of that project and that the Committee saw no short term solutions which would do much to help the situation now. The Committee had suggested that a Police Detail be hired by Minuteman. Discussion with Ms. Butler-West of conditions and possible means - to alleviate existing dangers followed. The high cost and complex ""i procedures involved with installation of traffic signals were explained. Upon motion duly made and seconded, it was voted to request the Mass. D.P.W. to issue a permit for the posting of a 30 mph speed limit on Hartwell Avenue and to continue increased Police enforcement of traffic regulations. HEATING SENIOR CENTER Mr. Hutchinson reported tha Xenergy Inc. had done a study of the 8,000 s.f. area in the Senior Center which has a heating problem. This study gave a range of solutions at costs from $43,000 to $75,000 with an additional $22,700 for integration of an air conditioning system. The Manager also noted the option of installing a clear roof over the atrium area to retain heat. The four Xenergy options for the atrium space were reviewed by Regis Gaughan: 1. Electric Fan coil units; 2. Hot water fan coil units; 3. Heating and ventilating unit with electric coil; 4. Heating and ventilating unit with hot water coil. He explained ways in which heat has been lost because of the atrium design, which had not been considered in the original heating plan. Option *4 was favored by Mr. Coscia, Mgr. of Administration and Facilities. There was a discussion of a 24' x 15' ceiling over the "card __ playing" room, which Mr. Gaughan felt would be inneffective. Linda Vine, Council on Aging Coordinator, said that the major concern is the whole first floor area, including the entrance. ni i Selectmen's Meeting -3- March 9, 1987 Discussion of sources of funding followed. The Town Manager advised that Town Meeting would have to be asked to appropriate the $100,000 needed for option *4, plus air conditioning. Mr. Marshall expressed his support of the request for $100,000 funding. Mr. Dailey questioned the need for air conditioning and felt that some measure of comfort could be achieved by use of fans. He would not support the additional $22,700 for air conditioning. Mr. Gaughan noted that air conditioning could be added later if a heating system was built to accommodate that capability. This would mean no added expense at this time. Upon motion duly made and seconded, it was voted to support the allocation of $75,000 to address the heating problem at the Senior Center under Option #4, Heating and Ventilating Unit with Hot Water Coil, which will be designed for future accommodation of air - conditioning capability, if desired. COMMUNITY PLAYGROUND PROPOSAL Judith Marshall, Chairman of the Recreation Committee, Joan Halversen, Recreation Director, and Kerry Brandin, were in attendance for presentation of a proposal for a Bob Leathers designed Community Playground, which would serve children of ages 2 through 12. This *"" would be a town-wide project involving adults and children from the initial design state, through fundraising and construction. She proposed setting up a core committee, with subcommittees for - various aspects of the project, and with fund raising starting in late Spring. she noted good reaction from groups contacted thus far. The Recreation Committee, which supports the concept, would develop a Charge for the Committee, with input from parents and children. Construction weekend would be planned for May 1988. Slides of a similar facility in Sudbury were shown, illustrating the type of design and activities proposed. Mrs. Marshall expressed the wholehearted support of the Recreation Committee. She felt groups not usually involved in civic projects would be interested in this concept. The Lincoln Street and Center Fields are under consideration at this time, the Town's only contribution to the project being use of land, at one of these locations. The architect will advise as to which site is most appropriate. Upon motion duly made and seconded, it was voted to support the concept of a Community Playground, as proposed by Mrs. Brandin. ADAMS RUSSELL CABLE SERVICES Mr. Eddison noted that the purpose of the next agenda item was to meet the new General Manager of the Adams Russell Company, Richard p•m Chandler, and communicate with the company on various matters. He urged that the CATV Committee, which has not been active for some time, be revitalized in its role as liaison and advisor to the Board. Mr. Eddison added that although concern of cable customers should be heard, it was not the major reason for the meeting. r ` -4- Mr. 4_.Mr. McSweeney, Liaison to the Cable Committee, noted recent cable problems encountered by the Schools, which appear to have been resolved. He had attended a State Cable Commission meeting and had heard of problems similar to those in Lexington with cable companies in other communities and saw the need to reactivate the Cable Committee. He felt that difficulties in reaching Adams Russell by phone and quality of service are the major reasons for customer dissatisfaction here and was hopeful that Mr. Chandler would respond to these complaints. John Ward, Chairman of the Cable Committee, said that he has recovered from an illness and is now eager to resume committee activities. Mr. Dailey asked for review of terms of the Adams Russell contract regarding responsibilities agreed to with respect to the Schools and the Library and whether they are being fulfilled. Mr. Chandler said he will address that matter, in the very near future* It was noted that no paid Town staff is responsible for dealing with cable related matters from day to day. Mr. Ward said that his committee had acted in that role when it was active. Regarding a recent decision to increase rates, over which the Selectmen have no jurisdiction other than at the time of license renewal in 1996, Mr. Chandler felt the new rates and programs offered are in line. He will look into the idea of filing a quarterly report on complaints with the ""` Cable Committee and the Selectmen. He spoke of the company's practice of communicating with customers by such means as inserts in bills and offered to publicize the Selectmen's search for interested Committee candidates on local TV. Mrs. Smith suggested review and possible revision of the Charge to the Cable Commission. Mr. Dailey felt it would be appropriate to rename it the Communications Committee. Mr. Eddison thanked Mr. Chandler for his attendance and for the information provided. HUMAN SERVICES -- BUDGET REQUESTS Harvey Lowell, Chairman of the Human Services Committee, was present for review of the FY88 Budget requests of RePlace and Mystic Valley Mental Health. The RePlace request is for $83,904, Human Services recommended $75,000 and the Town Manager recommended $62,300. MVMH request is for $35,000, with both the HSC and the Manager recommending $15,000. Mr. Lowell explained that the reason behind the increased request and recommendation was to allow RePlace one year to seek and obtain other sources of funding to make up cuts in federal funding previously received. Mrs. Smith commented on the thoughtful and well prepared presentation and said she would support the recommendations of the Human Services Committee of $75,000 for RePlace and $15,000 for Mystic ...r Valley Mental Health. Mr. O'Sullivan, Chairman of the Appropriation Committee, said his Committee had not reached a position on these items as yet. rm. Selectmen's Meeting -5- March 9, 1987 Mr. Marshall said his support would be based on the premise that RePlace would obtain funding from other sources and that the high level of funding would be for one year only. Mr. McSweeney agreed with Mrs. Smith and Mr. Marshall. Upon motion duly made and seconded, it was voted to support appropriations of $15,400 for Mystic Valley Mental Health and $75,000 for RePlace, based on RePlace's commitment to obtain alternate funding by next year. OPEN BUDGET ITEMS The following budget items were reviewed: Snow and Ice Removal Supplement - $140,000 Hill Street traffic light - will exceed the $60,000 anticipated - to be kept open - Conservation Fund - $25,000 School System - No position taken Mr. Dailey urged that the Appropriation Committee give its recommendations on the School Budget as soon as possible, for guidelines to the Board. Mr. Marshall said that if no firm information is received soon from the Schools, the Selectmen should set a reasonable amount for an increase and the School will have to cut programs to accommodate. - Mr. Dailey suggested a more formal indication of an icrease which could be supported by the Board i.e. a limit of 5 1/2 increase. - He asked that the Chairman and the Town Manager inform the School Committee Chairman and the Supt. of Schools of this position at their meeting on March 10th. All members agreed that this message should be conveyed to the School officials as the sense of the Board. DPW EQUIPMENT Mr. McSweeney questioned whether with repair, current DPW equipment could be made to last several years longer. Regarding the need to purchase a wing plow, he asked if the DPW is making an effort to obtain private contractors, even though they are trying to increase the Town's capacity to plow. STREET RESURFACING PROGRAM Mrs. Smith asked for an update on the street resurfacing program in the light of the reduced program for this year. APPT. TO HISTORICAL COMMISSION Upon motion duly made and seconded, it was voted to approve the appointment by the Town Manager of Brucia Witthoft to the Historical Commission for a term of office to expire on April 30, 1989. WASTE MANAGEMENT PLAN Mrs. Smith submitted a proposal for a Waste Managment Plan as outlined in her memo dated March 5, 1987. She reported on interviews with DEQE and DEM regarding State programs and funding and informed the Board of State initiatives with respect to recycling; composting; and hazardous waste. F _6_ =wit Mrs. Smith and Mr. Hutchinson agreed that waste management should be looked at as a total program rather than having the three components dealt with separately and asked them to endorse this concept. She further suggested that a task force of limited duration be appointed and requested Board members to submit names of candidates. Upon motion duly made and seconded, it was voted to endorse the concept of exploring a total waste management program and to appoint a task force which would develop recommendations on all aspects of such a program. AUDITOR INTERVIEWS Mr. Marshall and Mr. Dailey agreed to participate with Mr. Hutchinson in inverview sessions with prospective auditors. BINDING ARBITRATION Mr. Hutchinson reported that the binding arbitration bill had received a favorable House vote and noted that Representative Doran had voted in support of it. He alerted the Board that the outlook for the bill's defeat is not good. TOWN CELEBRATIONS SUBCOMMITTEE Upon motion duly made and seconded, it was voted to appoint the following as members of the Town Celebrations Subcommittee, for terms ... to expire on June 30, 1990. - - Charles T. Hyde 97 Maple Street Dawn Dziokonski 48 Lincoln Street Anthony Dziokonski 48 Lincoln Street Nancy M. Cannalonga 120 Kendall Road Priscilla M. McGrath 14 Winter Street Gerald Hagerty 11 Capt. Parker Arms CONSENT AGENDA COMMITMENT OF STREET OPENING PERMITS Upon motion duly made and seconded, it was voted to approve and execute a listing of street opening permits in the amount of seventy five dollars and no cents ($75.00) . ABATEMENT OF WATER/SEWER CHARGES Upon motion duly made and seconded, it was voted to approve abatement of sewer charges in the total amount of $2,209.83, for adjustments to bills, incorrect meter readings, and for property not connected to Town sewer; and to abate water charges in the total of $2,267.21. COMMITMENT OF WATER BILLS Upon motion duly made and seconded, it was voted to approve and ... execute commitment of Cycle 9 monthly water bills in the amount of $46,036.38. Pow Selectmen's Meeting -7- March 9, 1987 HARRINGTON ROAD STOP SIGN, STRIPING Upon motion duly made and seconded, it was voted to accept the recommendations of Peter M. Chalpin, Chairman of the Traffic Safety Advisory Committee for installation of a "Stop" sign and a double yellow centerline on Harrington Road at Hancock Street, as requested by Thomas P. Rooney. MITRE CORPORATION TOUR Mr. Hutchinson reported on a tour of the Mitre Corporation facility in Bedford which he and Mr. Eddison had attended. Mitre officials expressed a desire to be cooperative in efforts to assist with traffic problems at the Hartwell Avenue plant by such means as staggered hours and car pooling. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 4 by roil call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for the purpose of discussion of matters of litigation and real estate negotiation. Upon motion duly made and seconded, it was voted to adjourn at ono' 10:50 p.m. y A true record, Attest: 1 r i Marion H. LD Executive Clerk F \JO ' t r k r9 r.. SELECTMEN'S MEETING (jMarch 16, 1987 A regular meeting of the Board of Selectmen was held on Monday, March 16, 1987, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager,, Mr. Cohen, Town Counsel; Ms. Adler, Asst. to the Town Manager; Mrs. Deshler, Principal Clerk, were present. MINUTES 3/3/87 Upon motion duly made and seconded, it was voted to approve as amended the minutes of the Selectmen's Meeting on Marsh 3, 1987. RESIGNATION, VENIER, LEXINGTON CENTER COMMITTEE Upon motion duly made and seconded, it was voted to accept, with regret, the resignation of Christopher H. Venier, 20 Clarke Street, as a member of the Lexington Center Committee, effective immediately. The Board's appreciation of Mr. Venier's service to the Town will be expressed in a letter to him. BAYBANK/1775 WINE & SPIRIT SHOP DRIVEWAY ,_„ Upon motion duly made and seconded it was voted to accept the proposed sketch and to execute the regulation for the 1-way blockage of the Baybank driveway as voted by the- Board of Selectmen at the meeting _of the Board on March 9, 1987, pending approval by the owners, of a "Right Turn Only" sign to be installed across from the bank's drive-up window. Mr. Marshall abstained from the vote. ADAMS STREET DRAINAGE Mr. Hutchinson reviewed a petition made by a group of abuttors for resurfacing and and storm drain installation on Adams Street from East St. to about 92 Adams Street. This request is not included in this year's budget and due to fiscal restraints will not be considered until next year. Mr. Hutchinson will respond to the abuttors apprising them of the situation. FISKE COMMON CONDOMINIUMS A request by owners of Fiske Common Condominium Trust, 3 Seaborn Place, for snow removal services was reviewed by the Board of Selectmen. Mr. McSweeney asked if the Town currently plows any privately owned condominiums or apartments. Mr. Hutchinson responded in the negative. Mrs. Smith referred to the fact that Fiske Common is currently under R.D. zoning. Mr. Hutchinson will notify the owners of the procedures necessary to have this request voted on at a subsequent Town Meeting which is necessary and will also refer to a similar request made by Drummer Boy Condominium Complex which was turned down by Town Meeting a few years ago. --2- .ms EMERSON GARDENS TRASH REMOVAL Mr. Hutchinson referred to a request of the new owners of the Emerson Gardens Condominiums to have curb side trash removal, to be provided by a designated contractor of the Town to help keep down the costs of these units for the existing tenants. A meeting will be held at a later date between the new owners, the Town Manager and the contractor, to discuss the proper implementation of this service. TRANFER FROM RESERVE FUND Upon motion duly made and seconded, it was voted to approve transfer from the Reserve Fund, in the amount of $3,000, to Town Manager's Office Expense Account *01-004-102. This tranfer was needed due to the extensive recruitment that was necessary for this year. Mr. Eddison stated that this was money well spent, taking into consideration the high quality of applicants that had responded. EMERSON GARDENS CONDO CONVERSION MEETING Mr. Eddison reported to the Board on a meeting that he and the Town Manager had with Messrs Timothy Harrington and Michael Lehner who were representing the new owners of the Emerson Gardens apartment complex. The purpose of the meeting was to get acquainted with them as new corporate citizens of the Town and- to discuss some of the 'map implications of their proposed conversion- of the rental apartments into condominium units. Addressing the short run issue, Mr. Eddison and Mr. Hutchinson asked if the new owners would be willing to extend from 90 days to 130 days the time deadline for the tenants to make a decision on whether or not they would buy their units. The owners' replied that they were not prepared to grant a blanket time extension to all tenants but they would be flexible and would look at each case individually. They also said that the tenants could be seen as falling into one of three categories: 1. Those who want to buy their units; 2. Those who want to stay in their units but not buy them; and 3. Those who want to leave. The owners are working out financing packages on relatively favorable terms with several neighboring banks for those tenants in Category 1. They are willing to take second mortgages to supplement bank financing in certain cases. For those tenants in Category 2, the owners will match them with investors who want to buy the units but do not plan to occupy them while the tenants wish to remain. They were told that the supply of this type of investor was plentiful and that favorable investor packages would be worked out for prospective investors. For tenants in Category 3, the owners are providing the services of a man named Dave Bailey at the Sales Office in unit 104. Information regarding housing options in Lexington and neighboring towns and assistance in relocation efforts will be provided for these tenants. Messrs Harrington and Lehner stated that they would not increase rents at all for the first two years of their new ownership. They added that ""' they hoped that the prospective investor owners or tenant occupied units would also follow the two year rent freeze policy. They stated often that any one who wants to stay will be able to do so, as they were not planning to evict anyone. Selectmen's Meeting -3- March 16, 1987 Mr . Eddison and Mr. Hutchinson informed the new owners that the ... Town would be working on ways to expand the stock of affordable housing and especially of rental housing in Lexington. Mr . McSweeney asked what the n urner s were of tenants in each category. Mr. Eddison replied that that information was not completely available as yet. Mr. Marshall referred to a meeting that he would be attending on Wednesday with the Lexington Clergy regarding the issue of affordable rental housing available at this time in Lexington and added that from the information the clergy association had compiled, that 60% of the Emerson Gardens tenants were either over 65 or qualified for low income housing, but added that all the tenants over 65 years of age would n o t qualify as low income. Mr . Marshall also referred to a Human Services meeting at which Robert Cushman, Harvey Lowell and Ruth Nablo were among the attendees, where he had asked them to pursue with LexHAB and the Lexington Housing Authority, the need for moderate housing all over town, and to look at many dimensions to help fill that need. DESIGN ADVISORY GROUP/COMMITTEE Upon motion duly made and seconded, it was voted to designate the 22 willing applicants to the reinstituted Design Advisory Group with the option to designate more members at a later time. Upon Niru t i c=n duly made and seconded, it was voted to appoint Don H. Olson, 30 Forest St. , Richard S. Morehouse, 37 Moon Hill Road and Elizabeth C. Whitman, 9 Demar Road to the new Design Advisory ""m, Committee, effective immediately _t cSept. 30, 1987. CONSENT AGENDA - RECREATION/OPENING DAY CEREMONIES -Upon motion duly made and seconded, it was voted to grant permission to Joan Halverson, Recreation Director , for an opening day parade on Saturday, April 25, 1987, to commence at 9:30 a.m. at Mu z z ey Park. Permission was also given to hold Opening Day ceremonies at the Little League Field. ONE DAY LIQUOR/W.R. GRACE (RAEDACC) Upon motion duly made and seconded, it was voted t o grant one-day liquor license to W.R. Grace & Co. , (RAEDACC) , 55 Hayden Ave. , f o r retirement party to be held on April 9, 1987. Upon motion duly made and seconded, it was voted to grant one-day liquor license to W.R. Grace & Co. , (RAEDACC_, 55 Hayden Ave. f o r retirement party to be held on April 23, 1987. Mr. Marshall requested a list of liquor license fees for clubs, restaurant, and package stores, f o r comparison. ABATEMENT OF SEWER CHARGES Upon motion duly made and seconded, it was voted to approve abatement of Sewer Charges in the amount of $464.34 for residents n o t connected to sewer . ti x N� -4- RAYTHEON/TOWN EMPLOYEES TRAINING PROGRAM Mr . Hutchinson reported on a training program at Raytheon on the Imo VAX for Town employees that had just been completed. Mr. Michael O'Sullivan, Chairman of the Appropriation Committee, had been instrumental in setting up the program which was considered to be quite successful . BUDGET REVIEW Mr . Hutchinson presented an update on the 5 1/2% guideline for the schools and funding of items that the Board had passed upon at a previous meeting. The consensus of the Board was that a t a subsequent meeting between Chairman Edd i so n , the Town Manager and the School Committee, rate of budget increase for the schools must be more closely aligned with the budget increases of all other departments. Mr . Marshall asked if the funds for Chapter 70 reimbursement is earmarked for the schools. Mr . Hutchinson replied that those reimbursement funds are returned to the General Town Funds. Mr . Marshall suggested a rearrangement of the finalized chart so that the chart would be easier to follow. Mrs. Smith concurred that the change would make the chart more graphic. REVIEW OF WARRANT ARTICLES/ASSIGNMENTS The Board reviewed and agreed on their assignments of the warrant articles for the Annual Town Meeting which will convene on March 30, 1987. mmis PERMANENT BUILDING COMMITTEE MEETINGS Mr . McSweeney reported on the meetings of the Permanent Building Committee and acknowledged that the committee had been working very hard had awarded contracts for the refurbishing of the Bowman and Bridge Schools, the contracts for Clarke, Diamond, Estabrook and the High School will be awarded this spring with the work to be done in the summer of 1988. GSc.D/FRANKLIN OPEN HOUSE Ms. Adler reviewed a request of GBCD for suggested dates for the upcoming Open House to be held at the Franklin School housing complex. The consensus of the Board was that Sunday, May 3, 1987 at 2:00 p.m. would be the most convenient date for this Open House. LEXINGTON PRESCHOOL PTA LETTER Mr. Eddi son referred to an information packet received from the Lexington Preschool PTA pertaining to their request for eYpendi tures required for all morning kindergarten sessions . Regarding Mr . Marshall's personal response to this request , it was decided that a letter be sent from the entire Board noting the merits of this well researched program to this group of citizens, who obviously care a lot about i t . I L. Selectmen's Meeting -5- March 16, 1987 Mrs. Smith stated her support of this program if it could be accommodated in the total School Department program and added that, unfortunately, opportunities of this type are lost under periods of fiscal restraint. Mr. McSweeney also agreed with the tone of the suggested response of the Board. Mr. Eddison will draft this letter from the Board, soon. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Seesion for the purpose of discussion of matters of litigation. Upon motion duly made and seconded, it was voted to adjourn at 11:10 p.m. A true record, Attest: ( /le / U Audrey E. Deshler Principal Clerk pmft Ono VOID i + Polo SELECTME1'S MEETING k,'March 23, 1987 A regular meeting4f the Board of Selectmen was held on Monday, March 23, 1987, in the Selectmen's Meeting Room, Town Office Building at 7:30 p.m. Chairman Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Alder, Asst. to the Town Manager; Mrs. Snow, Executive Clerk, were present. OFFICER DONALD R. BARTER, L.P.D. Police Chief Paul Furdon introduced Donald R. Barter, who was to be sworn in as an officer of the Police Dept. He outlined the training Officer Barter has successfully completed, noting his excellent scholastic record. Officer Barter was sworn in by the Assistant Town Clerk, Mary Herr and was congratulated by members of the Board and the Town Manager. LEXINGTON CENTER TRAFFIC ITEMS Peter Chalpin, Chairman of the Traffic Safety Advisory Committee, was present for discussion of Lexington Center traffic improvement items previously submitted by former Police Captain James Lima, former Selectmen John McLaughlin, and Norman Abend, Traffic Consultant, and paws the recommendations of the Lexington Center Committee on the proposals. These items had either not been acted upon Dr action had not been - implemented. The first three items, suggested by Mr. McLaughlin, were considered moot, since improvement to traffic signals, which has not been funded, was involved. The L.C.C. had expressed support of an engineering study of the closing of Harrington Road between Bedford Street and Hancock Street, with restricted turn signage, which had been suggested by Captain Lima. It was noted that the area is a high accident location. Upon motion duly made and seconded, it was voted to request the Traffic Safety Advisory Committee and the Engineering Department to review the matter and to give recommendations as to alternative solutions to existing traffic problems, including whether a traffic study would be warranted. Upon motion duly made and seconded, it was voted to designate Worthen Road as a Center by-pass with appropriate signing at Bedford Street, Mass. Avenue and Waltham Street, as recommended by Captain Lima. Upon motion duly made and seconded, it was voted to implement the removal of one parking space, rather than the two suggested by Captain Lima, on Mass. Avenue in front of the CVS Pharmacy, as previously noted. This will be done on a six-month trial basis as recommended by the L.C.C. '."'"" Upon motion duly made and seconded, it was voted to authorize the installation of directional signs at Muzzey Street and at exits from the other parking lots, as recommended by Mr. Abend. Upon motion duly made and seconded, it was voted to request that a study of the Edison Way parking lot, to include circulation changes at Craft Cleaners and in conjunction with traffic to be generated by the new buildings, be undertaken by the Traffic Safety Advisory Committee, mita -2- based on Mr. Abend's recommendation. The study will not cover Mr. Abend's suggestion for removal of sidewalk and change of existing angle parking. Upon motion duly made and seconded, it was voted to refer the proposal by Mr. Abend for channelization of intersections at Woburn Street/Mass. Avenue and Bedford Street/Mass. Avenue to the Traffic Safety Advisory Committee for study and prioritization, and for consideration of such needs throughout the Town. The next two items: maintenance of the existing practice of having a Police Officer on duty at certain hours of the day at the traffic signal in Lexington Center; and the recommendation for increased enforcement to eliminate double parking were not acted upon since these procedures are now being carried out. Upon motion duly made and seconded, it was voted to prohibit left turns from the Battle Green Inn and the Pewter Pot driveways onto Mass. avenue, as proposed by Mr. Abend, to be carried out on an experimental, six month basis. A review of the effectiveness of these measures will be made at the end of the trial period. Owners of the two driveways will be asked for permission to have "No Left Turn" signs installed on their property. The next item: removal of two spaces on Mass. Avenue approaching ..mo the-Waltham Street light was considered moot, since it would involve _ new signalization, which has not been funded. The Board agreed with the L.C.C. that the matter be deferred. Regarding the proposal by Mr. Abend for construction of a direct access from the student parking lot at the High School to Worthen Road and the rerouting of school busses, the Board accepted the Town Manager's recommendation that the matter be considered in the FY/89 capital budget. Reference was made to the plan of the Lexington Center Committee for coordinated signage in the Center. The Center Committee will be consulted by the Engineering Dept. regarding sign design in keeping with the character of the Town, which would also meet State warrants. FILL AND REMOVAL BY LAW, ARTICLE 40 Conservation Commissioner David Williams and Charles Wyman, Conservation Director, were present for explanation of the need to amend Article XXX of the General By-Law. The amendment, as proposed under Article 40, would extend the Board of Appeals' current authority to regulate removal of fill to include regulation of large-scale filling and stockpiling as well. The purpose is to provide public control over the type and quality of fill brought into town and how it is graded and stabilized so as not to constitute a detriment to a neighborhood. Explanatory material was distributed to Board members for review. MINUTES Upon motion duly made and seconded, it was voted to approve the minutes of the Selectmen's meeting on March 9, 1987, as presented. i ] perm Selectmen's Meeting -3- March 23, 1987 APPOINTMENT, BOARD OF REGISTRARS Upon motion duly made and seconded, it was voted to appoint Luanna E. Devenis, 7 Blodgett Road, as a Registrar of Voters, for a three-year term to expire on March 31, 1990. APPOINTMENT, TOWN COUNSEL Upon motion duly made and seconded, it was voted to reappoint Palmer & Dodge, One Beacon Street, Boston, as Town Counsel, for a term to expire on March 31, 1988. APPOINTMENT, KEEPER OF THE LOCKUP Upon motion duly made and seconded, it was voted to reappoint Paul E. Furdon, Chief of Police, as Keeper of the Lockup, for a term to expire on March 31, 1988. CONVEYANCE OF HEALY PROPERTY, ARTICLE 51 James McLaughlin, Chairman of the Housing Authority, was present for discussion of Article 51, under which the Housing Authority seeks to acquire the Healy property on Mass. Avenue, located in a two-family zone, to build and operate housing under a state program known as "689" for families with physically-handicapped members. Mr. McLaughlin explained the siting of the house and the parking _ provisions, noting that there will be a common driveway for the house and as access to Conservation land. - Mr. Dailey raised-the question of the Authority's view on locating the house on other Town owned land, if such a site is available, in order to keep the Healy property open. He suggested the Countryside site, which is also properly zoned. Mr. McLaughlin responded that $5,000 had already been paid to the architect and that the Authority is ready to start construction very shortly. Mr. Dailey asked that consideration be given to placement of the house at other existing Housing Authority facilities. APPOINTMENT, CONSTITUTIONAL BICENTENNIAL COMMITTEE Mr. Eddison referred to the proposed creation of a Lexington Constitutional Bicentennial Committee, which would be part of the larger State and Nation wide effort to appropriately observe the Bicentennial of the signing of the Constitution. He noted that the nominees listed, representing various organizations and interests, had all indicated their willingness to serve on such a committee, which would provide leadership and encouragement to existing Town agencies which might sponsor programs and events in acknowledgement of this occasion. Upon motion duly made and seconded, it was voted to appoint the following to the Constitutional Bicentennial Committee, for terms to o•■• expire no later than December 31, 1987. Miriam Butts, Chairman 116 Burlington Street Elizabeth Clarke 29 Moon Hill Road Susan Beck 17 Patriots Drive Ray Karras Lexington Public Schools r- -4- Stella Liu 25 Phinney Road William Petrino 14 Grapevine Ave. Robert Sacco 15 Meriam Street BUDGET REVIEW Michael O'Sullivan, Chairman of Appropriation Committee, was present for review of a report of his committee on the FY 8 8 Budget. He displayed, by means of an overhead viewer, informational charts on: "FYs 82-87 Appropriation Trends"; FYs 87-92 Appropriation Projections"; "School Salary Projected Increases and Deltas From 3/18/87 Spreadsheet"; " Proposed Article Reductions to Offset Deltas from 3/18/87 Spreadsheet - Articles Shareline Portion"; "Shareline - Schools/Articles". Mr. O'Sullivan noted that his committee had taken no position on budget items because the School settlement figures are not known. He felt however, that the shareline must be paid for by both the Articles and the Schools, at one of the three levels shown on the final chart. Esther Arlan, Chairman of the Capital Expenditures Committee, gave her committee's recommendations for reductions in several areas: Article 17, Water Mains, at $430,000, rather than $600,000; Article 22, DPW Equipment, at $250,000, rather than $300,000, reflecting anticipated revenue from trade-ins; Article 25, Traffic Signals, East Lexington, $0 funding. - The Capital Expenditures Committee is mon recommending favorably on Article 31, Lincoln Street Recreation Area, at $180,000. Discussion continued on possible procedures at Town Meeting if the School budget is not received. It was suggested that Article 4 could be dealt with by putting the School budget in Article 5. DRINKING & DRIVING AWARENESS WEEK Mr. McSweeney reported on his attendance at a meeting with Sara Levy, Student Leader of SADD, and Mr. Robinson, Student Activities Coordinator. A listing of events to take place from March 23 to March 27, 1987, "Drinking and Driving Awareness Week", and Mr. McSweeney reported that the Lions and Rotary Clubs have both supported the students with financial contributions. He requested the support and encouragement of the Selectmen for the SADD activities and efforts. APPOINTMENT, HATS Upon motion duly made and seconded, it was voted to appoint John Taylor, 11 Linmoor Terrace, as a member-at-large, representing Lexington on the Hanscom Area Traffic Study Committee. CONSENT AGENDA COMMITMENT OF WATER BILLS Upon motion duly made and seconded, it was voted to approve and execute a Commitment of Water Bills, in the amount of $49,000. ._ CH. 637 FORMS, DIRECT GRANT FUNDS Upon motion duly made and seconded, it was voted to approve and execute the Final Advisory Report to the Mass. DPW for Ch. 637 of 1983, regarding funds used for the reconstruction of Hancock Street. r Selectmen's Meeting -5- March 23, 2987 EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 4 - 0 by roll call vote, Mr. Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of land acquisition, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:05 p.m. A true record, Attest: //t ._ ,. ari no Zal*-(ASM Executive Clerk plow VOID 1 �! SELECTMEN'S MEETING t!_k_, March 30, 1987 A regular meet ng of the Board of Selectmen was held on Monday, March 30, 1987 , in the Selectmen's Meeting Room, Town Office Building, at 7 : 00 p.m. Chairman Eddison, Mr. Marshall , Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Asst, to the Town Manager; Mrs. Snow, Executive Clerk . PUBLIC HEARING, N.E. TELEPHONE, BARTLETT AVENUE The Chairman opened the Public Hearing on the petition of the New England Telephone Company to install conduit on Bartlett Avenue. William Dailey, representing the Telephone Company, explained the need for the installation to update telephone service in the area to accommodate new growth. An area terminal will be installed on the grounds of the Christian Academy. Carol Batstone, 49 Bartlett Avenue, asked for details regarding the size and proposed location of the terminal . Mr. �,,.., Dailey described the terminal as a 48" x 31" x 12" box , to be installed across the street from the Batstone property. In the interest of time, Mr. Eddison requested that Mr. Dailey and the abettors continue their discussion in the hallway, and the hearing was suspended for this purpose. PUBLIC HEARING, BOSTON EDISON , LOWELL STREET The Chairman opened the Public Hearing on the petition of the Boston Edison Company for permission to install conduit in Lowell Street, Edward Chisholm, representing the Edison Company , explained the need for the installation to provide service to a new house at #1 Courtney Terrace. There being no statements in favor or in opposition, Mr. Eddison declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plans and orders of Boston Edison Company for a grant of location for installation of conduit in Lowell Street, as follows: Lowell Street -- southwesterly approximately 1 , 021 feet north of East Street, a distance of about 10 feet - conduit. LEXINGTON GOLF CLUB, CHANGE OF MANAGER , EXPANSION OF HOURS Mr. Eddison noted the petition of the Lexington Golf Club for approval of a change of Manager from James J. Tully to Susan E. P"' Morgan, and the Club's request for expansion of hours on Monday through Thursday. The report of the Police Dept. on Ms. Morgan had indicated that she would be suitable as the Manager. James Freeman, President of the Golf Club, spoke in favor of the Club's requests. There were no statements in opposition. nog _2_ Upon motion duly made and seconded, it was voted to approve the petition of the Lexington Golf Club for Change of Manager to Susan E. Morgan, 7 Cottage Street, Medfield, MA. and to approve the request of the Golf Club for extension of hours on Monday through Thursday from 11 : 30 a.m. to 8: 30 p.m. to 11 : 30 a.m. to 9: 30 p.m. MINUTES Upon motion duly made and seconded, it was voted to approve the minutes of the Selectmen's Meeting on March 23, 1987, as amended. SELECTMEN'S MEETINGS/TOWN MEETING SCHEDULE The Chairman proposed a schedule for Town Meeting sessions, with Selectmen's Meetings preceding each session as follows: Town Meeting Sessions at 8: 00 p.m. on April 15 , April 27, and April 29th and Selectmen's Meetings on those evenings commencing at 7: 00 p.m. If the work load permits, the Selectmen's Meetings will start at 7: 30 p.m. The meeting schedule for the first two weeks in April had been previously established, including omitting Town Meeting and Selectmen's Meeting on April 13, because of Passover. _ - emir CONSENT AGENDA -ONE DAY LIQUOR LICENSE, BICENTENNIAL BAND Upon motion duly made and seconded, it was voted to approve the applications of the Bicentennial Band for a One Day Liquor License for a fund raising dance to be held at Kielty Hall , St. Brigid's Parish, 2001 Mass. Avenue, on April 11 , 1987. ABATEMENT OF WATER/SEWER CHARGES Upon motion duly made and seconded, it was voted to approve abatement of water charges, in the total amount of $3,380. 82 , for adjustments to final bills and incorrect meter reading, and related sewer user charges in the total amount of $3,255. 10. COMMITMENT OF WATER/SEWER BILLS Upon motion duly made and seconded, it was voted to approve and execute the commitment of final water and sewer bills, in the total amount of $1 , 316. 38. SKOLNIKOV SEWER REQUEST Mr. Hutchinson requested that discussion of the Sk of n i k ov request for sewer connection on Chandler Street be deferred pending further exploration of information provided. DEATHS OF ASARKOF, CUNHA, SWAN Mr. Hutchinson informed the Board of the death that morning of Howard Asark of, Chairman of the Board of Health and of Walter Cunha, retired Fire Fighter, and Duncan Swan, School custodian, who had died during the past week . Selectmen's Meeting -3- March 30, 1987 The Board expressed its regret at the loss of these three citizens of the Town and extended its sympathy to their families. The Board agreed with Mr. Marshall 's suggestion that the Moderator call for a moment of silence in rememberance of the three men. BEDFORD STREET/HARTWELL AVENUE, ENGINEERING SERVICES The Town Manager updated estimates for Bedford Street,/Hartwell Avenue relating to additional engineering services as a result of negotiations with the State. The $20, 000 fee for revision to the 25 plans will be covered by Ch . 90 funds, and the Manager felt that the $2,000 for evaluation of a no-build alternative and the $2, 700 for a proposal for alternative transportation survey can also be paid out of Ch . 90 funds. He asked that the Board execute a Ch. 90 Initial Advisory Report covering all three proposals for a total cost of $24 ,700. Upon motion duly made and seconded, it was voted to execute an Initial Advisory Report "Chapter 90 Bond Issue Project" in the total amount of $24,700, for engineering services related to the rola improvement of Bedford Street and Hartwell Avenue. PUBLIC HEARING, N.E. TELEPHONE, -BARTLETT AVENUE The _Public Hearing on the petition of the New England Telephone Company for a grant of location to install conduit in Bartlett Avenue was resumed. Mr. Dailey asked that the matter be tabled because of the opposition of Ms. Batstone to the proposed location of the terminal . He will submit a revised plan. The Board agreed to table the Hearing, pending the resubmittal . AFFORDABLE HOUSING, SELECTMEN 'S STRATEGY Mr. Eddison referred to Mrs. Smith's March 25th memo to the Board, prepared to assist the Board in getting into discussion of its strategy on affordable housing. Under Article 50, the Planning Board is asking the Town Meeting to direct Town Boards to begin a coordinated program to provide more low/moderate income housing and Mrs. Smith felt that the Selectmen should formulate its own strategy before Article 50 is considered. The Chairman noted that the Emerson Gardens Tenants Association intends to petition for a Special Town Meeting to try to have local by-laws regulate aspects of the Condo Conversion Laws. Mr. Marshall urged a close working relationship with LexHAB on the matter. He questioned whether LexHAB's 198E Work Plan had pow been modified in any way because of the conversion of Emerson Gardens and suggested a meeting of the Selectmen and LexHAB in the near future. This meeting will be scheduled, if possible, for April 8th . Mr. McSweeney referred to item #4 in Mrs. Smith 's list of possible initiatives: "Complete the inventory of town owned land and buildings with the goal of identifying areas that seem appropriate for housing" . Imo -4- He 4--He felt that this project should be undertaken first so as to ascertain how many construction lots are available. He also asked for an update on the Planning Board's analysis on housing needs. Mr. Cohen pointed out that almost all buildable tax title lots had been used in 1979 and 1980 for scattered site housing, adding that very few lots have been foreclosed since that time. Mr. Hutchinson felt that town owned lots of substantial size i .e. unused school sites, general purpose land, could be considered for housing. Mr. Marshall suggested that under Article 50, the Selectmen should be prepared to submit a strategy and work plan for the next year. Regarding the possibility of more scattered site housing, he felt that it would involve a long process. He saw the problem as consisting of two parts: Emerson Gardens tenants' immediate problems, and the longer range housing needs in the Town. Mrs. Smith advised working with LexHAB to see if there are needs to expand and broaden its Charge and appoint subcommittees, and to encourage LexHAB to move as quickly as possible. Upon motion duly made and seconded, it was voted to adjourn at 7 : 40 p.m. A true record, Attest: M o n 1w Executive Clerk